1st Change Order 12/08/2021 `SCOURFQ`�11
.5 °°°�E.• , Kevin Madok, CPA
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- ��•_v = Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: January 19, 2022
TO: Rhonda Haag
Chief Resilience Officer
Liz Yongue
Executive Assistant
I
FROM: Pamela G. Hanco(IV.C.
SUBJECT: December 8th BOCC Meeting
Attached is an electronic copy of the following item that has been signed by the County
Administrator and the state and has been accepted for the record:
D3 1st Change Order to the Revenue Grant Agreement No. LP44074 with the Florida
Department of Environmental Protection to authorize an internal transfer of funds among tasks;
and also granted authorization for the County Administrator to sign any necessary documents,
including this Change Order.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852.-7145 305-852-7145
DEP AGREEMENT No.LP44074
CHANGE ORDER No. 1
MONROE COUNTY
This agreement entered into on September 5,2018;and amended on January 7,2019,October 15,2019,and
May 7,2021 is hereby revised as follows:
WHEREAS,the Grantee has requested an update to the Grant Work Plan.
WHEREAS,the Grantee has requested a reallocation of the budget that is less than 20%of the total budget.
NOW,THEREFORE,in consideration of the mutual benefits to be derived herefrom,the DEPARTMENT
and the GRANTEE do hereby agree as follows:
1. Exhibit A-3,Revised Grant Work Plan,is hereby deleted in its entirety and replaced with Attachment 3-
4, Revised Grant Work Plan,as attached to this Amendment and hereby incorporated into the Agreement.All
references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-4,Revised Grant Work
Plan.
2. All other terms and conditions of the Agreement shall remain unchanged.
IN WITNESS WHEREOF,the parties have caused these presents to be duly executed,the day and year,last
written below.
MONROE COUNTY FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
Digitally signed by Sandra Waters
/ �,,,, Sandra Waters Date:2022.01.03 08:23:32-05'00'
By: — — _ By:
Sandra Waters,Program Administrator
Date: December 21, 2021 Date:
Susan Leitholf Digitally signed by Susan Leitholf
FEID No. 59-6000749 Date:2021.12.27 10:52:56-05'00'
Sue Leitholf,DEP Grant Manager
List of attachments/exhibits included as part of this Amendment:
Letter/
Specify Type Number Description(include number of pages)
Attachment 3-4 Revised Grant Work Plan(3 Pages)
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 11-23-2021
UjXW
DEP Agreement No. LP44074, Change Order No. 1, Page 1 of 1
ATTACHMENT 3-4
REVISED GRANT WORK PLAN
PROJECT TITLE: Monroe County Marine Debris Removal and Management
PROJECT LOCATION: The Project will be located within canals in unincorporated Monroe County.
PROJECT BACKGROUND: On September 10, 2017 the Florida Keys were struck by Hurricane Irma, a
Category 4 storm which caused extensive damage to homes and properties. A significant amount of debris
was deposited in the estimated 500+ canals throughout the Keys adjacent to the damaged homes and
properties as a result of the hurricane force winds.
Monroe County (Grantee) requested and received funding assistance from the United States Department of
Agriculture (USDA) National Resources Conservation Service (NRCS) Emergency Watershed Program
(EWP). This program provided public assistance funds for disaster response related marine debris removal
and disposal operations.
Tasks 1 and 2 (now complete) began in August 2018 and continued through to October 2019. A total of
247 canals were ultimately approved by NRCS in Monroe County,the City of Marathon and the Village of
Islamorada for clearing, and were cleaned of debris, with a grand total of 16,380 Cubic Yards (CY) of
debris removed.
Tasks 3 and 4 will cover marine debris removal services as a result of Hurricane Irma from up to 108 canals
in unincorporated Monroe County, which are canals not covered under the USDA NRCS EWP marine
debris and sediment removal project.
PROJECT DESCRIPTION: The Grantee's contractors will monitor the removal and remove marine
debris and sediment from canals.Work includes the identification of locations in the water where significant
marine debris exists, locating, removing, monitoring the removal, and transporting of the marine debris to
debris sites.
The definition of marine debris includes:
• Vegetation, hazardous waste, construction and demolition debris, propane tanks, white goods, e-
waste, docks,non-marine vehicles,motorhomes, seawalls, and houses or portions of houses;
• Organic material, sand or silt deposited into the canals as a result of Hurricane Irma;
Traps and other man-made materials, and floating structures.
The Grantee will also utilize a contractor to provide project management to confirm compliance with NRCS
requirements and all state statutes and local ordinances. The Grantee's consultant shall provide project
management and disaster related services in canals and temporary debris management area(TDMA) sites.
The consultant will oversee the contractor activity and manage the marine debris site and address daily
safety reports and corrective action recommendations. In addition, the Grantee will monitor the activities
conducted under local, state and federal permit requirements for applicable marine debris removal work.
DEP Agreement No. LP44074,Attachment 3-4, Page 1
TASKS:
All documentation should be submitted electronically unless otherwise indicated.
Task 1: Marine Debris Removal USDA NRCS EWP (COMPLETE)
Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal
contract document.
Documentation: The Grantee will submit with each payment request a signed acceptance of the
completed work to date by the Grantee and records of the amount of debris removed and any records
associated with disposal of the removed material.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no
more frequently than monthly.
Task 2: Project Management and Disaster Related Services USDA NRCS EWP (COMPLETE)
Deliverables: The Grantee will utilize a contractor to provide project management and other disaster
related services to confirm compliance with NRCS requirements and all state statutes and local
ordinances.
Documentation: The Grantee will submit interim progress status summaries including summary of
inspections,meeting minutes and field notes, as applicable.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no
more frequently than monthly.
Task 3: Marine Debris Removal—Not Covered by USDA NRCS EWP
Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal
contract document.
Documentation: The Grantee will submit with each payment request a signed acceptance of the completed
work to date by the Grantee and records of the amount of debris removed and any records associated with
disposal of the removed material.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
DEP Agreement No. LP44074,Attachment 3-4, Page 2
Task 4: Project Management. Monitoring and Disaster Related Services — Not Covered by USDA
NRCS EWP
Deliverables: The Grantee will utilize a contractor to provide monitoring, project management and other
disaster related services to confirm compliance with FDEP requirements and all state statutes and local
ordinances.
Documentation: The Grantee will submit interim progress status summaries including summary of
inspections,meeting minutes and field notes, as applicable.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all documentation
received by,the corresponding task end date.
Task Budget Budget Task Start Task End
No. Task Title Category Amount Date Date
1 Marine Debris Removal Contractual $5,137,785.03 07/01/2017 10/31/2019
—USDA NRCS EWP Services
Project Management and
2 Disaster Related Contractual $177,299.86 07/01/2017 10/31/2019
Services—USDA NRCS Services
EWP
Marine Debris Removal Contractual
3 —Not Covered by USDA Services $429,558,44 07/01/2017 6/30/2022
NRCS EWP
Project Management,
Monitoring and Disaster Contractual
4 Related Services—Not Services $256,121.56 07/01/2017 6/30/2022
Covered by USDA
NRCS EWP
Total: $6,000,764.89
Note that, per Section 4 of the Agreement, authorization for continuation and completion of work and any
associated payments may be rescinded, with proper notice, at the discretion of the Department if the
Legislature reduces or eliminates appropriations. Extending the contract end date carries the risk that funds
for this project may become unavailable in the future. This should be a consideration for the Grantee with
this and future requests for extension.
DEP Agreement No. LP44074,Attachment 3-4, Page 3