Item F01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11-16-11 Division: _Deputy County Administrator
Bulk Item: Yes X No Department: Library Services
Staff Contact /Phone #: Norma Kula x7349
AGENDA ITEM WORDING: Approval for the five Branch Libraries (Key West, Big Pine Key,
Marathon, Islamorada & Key Largo) to close for the Christmas holiday on Saturday Dec 24, 2011
(instead of Tuesday Dec, 27, 2011) and for the New Year holiday on Saturday Dec 31, 2011 (instead
of Tuesday January 3, 2012).
ITEM BACKGROUND: The five library branches are open Tuesdays through Saturdays and are
currently closed on Sundays and Mondays. (We plan to resume our Monday hours early next year.)
Monroe County Policies and Procedures 6.04 states: "For County facilities normally closed on
Sundays and Mondays, when a holiday falls on a Sunday or Monday, those facilities will observe the
holiday on the following Tuesday." The Christmas and New Year's Holidays this year fall on Sundays,
so the Libraries are scheduled to close on Tuesday 12-27-11 and Tuesday 1-3 -12, and are scheduled to
be open on Christmas Eve Saturday 12-24-11 and New Year's Eve Saturday 12-31-11. Staff request
approval to close on Sat. 12-24-11 and 12-31-11 instead of Tues. 12-27-11 and 1-3 -12 in order to better
accommodate the needs of library patrons and staff.
This would consolidate library workers into the same 3-day holiday weekends of Saturday to
Monday as most other County staff. Traditionally, little business is transacted on those Saturdays.
Further, patrons would expect the libraries to be open on the Tuesdays following the Sunday holidays
rather than be open on the holiday eves, and this arrangement would serve our patrons more fully.
PREVIOUS RELEVANT BOCC ACTION: In the past, the BOCC has granted the Library staff
permission to close the Library on days different from scheduled County holidays in order for staff to
provide services when patrons would need and expect them, most recently in 2009 when the BOCC
allowed the library to reschedule the granted Christmas Eve holiday from Thursday 12-24-09 (when the
library remained open) to Saturday 12-26-09 (when the library closed). This year, the library is again
asking to have two scheduled holidays moved to other days, with no change in the number of hours or
days worked or the number of holidays, in order to insure a schedule which best serves the needs and
expectations of both library patrons and staff.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: N/A ANDIRECT COST: N/A BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty
DOCUMENTATION: Included
DISPOSITION:
Revised 7/09
OMB/Purchasing I Risk Management
Not Required_X
AGENDA ITEM #