Item F07BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MARY
Meeting Date: 11-16-2011 Division: County Administrator
Bulk Item-. Yes X No Department: Social Services/In--Home Services
Staff Contact Person/Phone #: Sheryl Graharn/X4510
AGENDA ITEM WORI}ING: Approval of Amendment 004 to the Older Americans Act (OAA)
Contract AA-1129 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe
County Board of County Commissioners (Social Services/In-Home Services) for fiscal year 1/1/11 to
12/31t11.
ITEM BACKGROUND: Approval of Amendment 004 will de -obligate $10,000.00 from Facility
Respite OAA 3E. This is due to a lack of spending in Facility Respite because of clients not meeting
the criteria for OAA funds.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment 003 to the Older
Americans Act (OAA) Contract #AA-1129 on 10-19-2011
CONTRACT/AGREEMENT CHANGES: De -Obligation of $10,000.00 in funds from Title IIIE ---
Facility Respite
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $411,641.85 INDIRECT COST: -O- BUDGETED:
Yes X No
COST TO COUNTY: No Cash Match re uired. SOURCE OF FUNDS: Grant
Approx... $41 164.00 In -Lind Match
.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. ... .
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County 4At g D�BIPurchasin Risk Management
C
DOCUMENTATION: Included X
DISPOSITION:
Revised /09
Not Required
AGENDA ITEM
MONR.OE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract # Amendment #004 for
Contract #AA-11. 29
Effective Date: 11112011
Expiration Date: 12/31/2011
Contract Purpose/Description: Approval of Amendment #004 to the OAA Contract #AA-1129 will de -obligate
$10,000.00 from Facility Based Respite — OAA 3E. This is due to a lack of spending in Facility Respite because
of clients not meeting the criteria for OAA funds
Contract Manager: Sheryl Graham 4510 Community Services/Stop 1
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 11 / 16/ 1 I A enda Deadline: 111111.1
CONTRACT COSTS
Total .Dollar value of Contract: (extension.) $411,641.85 Current Year Portion: $
Budgeted` Yes X No ❑ Account Codes: -
Grant: $411,641.55 125 - d153411 - -
County Match.- $41,164.00 (In -Kind Match)
ADDITIONAL COSTS
Estimated Ongoing Costs: $ lyr For:
(Not included in dollar value above) (eg. Maintenance, utilities, 'anitorial, salaries, etc}
CONTRACT REVIEW
Changes. Date but
Date In Needed .
e �v r
Division Di Yes ❑ No
N
F
Risk Management
Yes ❑ Now R x xex
O.M.B./PurchasingYes es ❑ No
County Attorney Yes ❑ NoVi
C4iT2T11e11tS: ��
V
Amendment 004 CONTRACT AA-1129
Page '1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred to as the
"Alliance", and Monroe County Social Services.
The purpose of this amendment Is to deob igate $10,000 from Facility Respite OAA 3E
The Budget Summary by Title for the whole fiscal year (January I -December 31, 2011) is as follows:
Title C1 (CFDA/CSFA ## 93.045): $ 143,249.95
Title C2 CFDAfCsFA ## 93.045 : $ 210,831.90
Title Ill E CFDA#CSFA # 93.052): $ 57550.00
The Alliance shall make payment to the provider for provision of services up to a maximum number of units of service
and at the rate(s) stated below:
to be Provided
Service
Unit Rates
MaximumService(�
Units of
Service
Maximum
Dollars
.Congregate Meals C l
$9.56
I49632
$ 39,886.95
-Congregate Screen in C 1
$20.00
41
$820.00
Nutrition Counseling C 1
$47.50
40
$11,906.00
Nutrition :education Cl
$53.58
10
$637.00
Horne Delivered Deals C2
$6.13
33,795
$2071163.65
Screening & Assessment C2
$25.00
132
$35306.25
Nutrition Education C2
$63.67
5
$362.00
In Horne Respite 3E
$23.08
833
$195230.00
Facility Res ite
$10.34
3,7907
$385330.00
Total Contract
$4119641.85
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this .amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
HEREOF' the parties hereto have caused this amendment to be executed by their
.......................... .
undersigned officials as duly authorized.
Monroe County Social
Services.
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
...........................................................
Max B. Rothman, JCS, LL. m.
President & CEO
Amendment 003 CONTRACT AA-1129 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred to as the
"Alliance", and Nlonroe County Social Services.
The purpose of this amendment is to reallocate the funds, modify the number of units and
services under contract
The Budget Summary by Title for the whole fiscal year January 1•December 31, 2011 is as follows:
Title C1 CFDA/CSF # 3.045 : $ 143,24 .95
Title c2 C FDA/c l= A # 93.045 : $ 210, 831.90
Title 111 E (CFDA/CSFA # 93.052): $ 67,560.00
The Alliance shall make payment to the provider for provision of services up to a maximum number of units of service
and at the rate(s) stated below:
Service(s) to be Provided
Service
maximum
Units of
Max rnun�
Unit .Rate
Service
Dollars
Conpzregate Deals C1
$9.56
14,1632
$1399886.95
ConjzrSgate Screening C 1
$20.00
41
$820.00
Nutrition Counseling C 1
$47.50
40
$1,906.00
Nutrition Education C 1
$63.58
10
... ......... -
$637.00
Home Delivered Meals C2
$6.13
33,795
$207, l 63.65
Screenin & Assessment C2
$25.00
132
$3,306.25
Nutrition Education C2
$63.67
5
$362.00
fn Home Res ite 3E
$23.08
833
$19,230.00
Facifit .es ite 3E
$10.34
4,674
$48,330.00
'Dotal Contract
$421 4 11* 5
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in cvn l.ict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. .
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
louroe County Social
Services, l� ALLIANCE FAGING, INC.
SIGNED BY; SIGNED BY:
NAME: NAME: Max B. Rothman, JD, L.L.M.
President & CEO
TITLE: TITLE.-
DATE: DATE:
� Vim.' 1
.... ... .. ..