FY2020 01/21/2022 Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Effective date: 08/31/2021
Zully Hemeyer FEMA
MONROE, COUNTY OF
1100 SIMONTON STREET ROOM 2-205
KEY WEST, FL 33040
EMW-2020-FF-01440
Dear Zully Hemeyer,
Congratulations on behalf of the Department of Homeland Security.Your application submitted for the
Fiscal Year(FY) 2020 Staffing for Adequate Fire and Emergency Response(SAFER) Grant funding
opportunity has been approved in the amount of$5,665,104.00 in Federal funding.
FEMA has waived, in part or in full, one or more requirements for this grant award. See the Summary
Award Memo for additional information about Economic Hardship Waivers.
Before you request and receive any of the Federal funds awarded to you, you must establish
acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this
award, you acknowledge that the terms of the following documents are incorporated into the terms of
your award:
• Summary Award Memo- included in this document
• Agreement Articles- included in this document
• Obligating Document- included in this document
• 2020 SAFER Notice of Funding Opportunity(NOFO) - incorporated by reference
Please make sure you read, understand, and maintain a copy of these documents in your official file for
this award.
Sincerely,
Robert Farmer
Acting Deputy Assistant Administrator
Grant Programs Directorate
Summary Award Memo
Program: Fiscal Year 2020 Staffing for Adequate Fire and Emergency Response
Recipient: MONROE, COUNTY OF
DUNS number: 073876757
Award number: EMW-2020-FF-01440
Summary description of award
The purpose of the SAFER Grant Program is to provide funding directly to fire departments and
volunteer firefighter interest organizations to assist in increasing the number of firefighters to help
communities meet industry minimum standards and attain 24-hour staffing to provide adequate
protection from fire and fire-related hazards, and to fulfill traditional missions of fire departments.After
careful consideration, FEMA has determined that the recipient's project or projects submitted as part of
the recipient's application and detailed in the project narrative as well as the request details section of
the application — including budget information —was consistent with the SAFER Grant Program's
purpose and was worthy of award.
Except as otherwise approved as noted in this award, the information you provided in your application
for FY2020 Staffing for Adequate Fire and Emergency Response(SAFER) funding is incorporated into
the terms and conditions of this award. This includes any documents submitted as part of the
application.
Approved Economic Hardship Waivers
Position cost limit waiver
FEMA has waived the position cost limit requirement for this grant award. Costs are limited to the
approved budget.
Cost share waiver
FEMA has waived the cost share requirement for this grant award. You are not required to contribute
non-Federal funds for this grant award. The recipient is responsible for any costs that exceed the
Federal funding provided for this grant award.
Minimum budget waiver
FEMA has waived the minimum budget requirement for this award.
Non-supplanting waiver
FEMA has waived the non-supplanting requirement for this award. SAFER grant funds may be used to
replace funds that would be available from State or local sources or from the Bureau of Indian Affairs.
Amount awarded table
The amount of the award is detailed in the attached Obligating Document for Award.
The following are the total approved budgeted estimates for object classes for all funded firefighter
positions for this award (including Federal share plus your cost share, if applicable, as applied to the
estimated costs):
Object Class First Year Second Year Third Year Total
Personnel $1,138,800.00 $1,138,800.00 $1,138,800.00 $3,416,400.00
Fringe benefits $749,568.00 $749,568.00 $749,568.00 $2,248,704.00
Travel $0.00 $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $0.00 $0.00
Supplies $0.00 $0.00 $0.00 $0.00
Contractual $0.00 $0.00 $0.00 $0.00
Construction $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00
Indirect charges $0.00 $0.00 $0.00 $0.00
Federal $1,888,368.00 $1,888,368.00 $1,888,368.00 $5,665,104.00
Non-federal $0.00 $0.00 $0.00 $0.00
Total $1,888,368.00 $1,888,368.00 $1,888,368.00 $5,665,104.00
Program Income $0.00
Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are
provided for any differences between the scope of work in the original application and the approved
scope of work under this award. You must submit scope or budget revision requests for FEMA's prior
approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2020 SAFER
NOFO.
Approved request details:
Hiring of Firefighters
New, Additional Firefighter(s)
BENEFITS FUNDED
Benefits include: FICA: $2,985 Medicare:$688 Workers Compensation$2,498 Works
compensation factor$63 Retirement Contribution$11,770 Annual health insurance contribution
$13,228
NUMBER OF FIREFIGHTERS
24
ANNUAL ANNUAL TOTALPER
SALARY PRICE BENEFITS FIREFIGHTER
Year 1 $47,450.00 $31,232.00 $78,682.00
Year 2 $47,450.00 $31,232.00 $78,682.00
Year 3 $47,450.00 $31,232.00 $78,682.00
3 Year Total $5,665,104.00
Agreement Articles
Program: Fiscal Year 2020 Staffing for Adequate Fire and Emergency Response
Recipient: MONROE, COUNTY OF
DUNS number: 073876757
Award number: EMW-2020-FF-01440
Table of contents
Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and
Certifications
Article 2DHS Specific Acknowledgements and Assurances
Article 3Acknowledgement of Federal Funding from DHS
Article 4Activities Conducted Abroad
Article 5Age Discrimination Act of 1975
Article 6Americans with Disabilities Act of 1990
Article 7Best Practices for Collection and Use of Personally Identifiable Information
Article 8Civil Rights Act of 1964—Title VI
Article 9Civil Rights Act of 1968
Article Copyright
10
Article Debarment and Suspension
11
Article Drug-Free Workplace Regulations
12
Article Duplication of Benefits
13
Article Education Amendments of 1972 (Equal Opportunity in Education Act)—Title IX
14
Article Energy Policy and Conservation Act
15
Article False Claims Act and Program Fraud Civil Remedies
16
Article Federal Debt Status
17
Article Federal Leadership on Reducing Text Messaging while Driving
18
Article Fly America Act of 1974
19
Article Hotel and Motel Fire Safety Act of 1990
20
Article Limited English Proficiency (Civil Rights Act of 1964, Title VI)
21
Article Lobbying Prohibitions
22
Article National Environmental Policy Act
23
Article Nondiscrimination in Matters Pertaining to Faith-Based Organizations
24
Article Non-Supplanting Requirement
25
Article Notice of Funding Opportunity Requirements
26
Article Patents and Intellectual Property Rights
27
Article Procurement of Recovered Materials
28
Article Rehabilitation Act of 1973
29
Article Reporting of Matters Related to Recipient Integrity and Performance
30
Article Reporting Subawards and Executive Compensation
31
Article SAFECOM
32
Article Terrorist Financing
33
Article Trafficking Victims Protection Act of 2000 (TVPA)
34
Article Universal Identifier and System of Award Management
35
Article USA PATRIOT Act of 2001
36
Article Use of DHS Seal, Logo and Flags
37
Article Whistleblower Protection Act
38
Article Acceptance of Post Award Changes
39
Article Prior Approval for Modification of Approved Budget
40
Article Disposition of Equipment Acquired Under the Federal Award
41
Article Environmental Planning and Historic Preservation (EHP) Review
42
Article Award Performance Goals
43
Article 1 Assurances, Administrative Requirements, Cost Principles,
Representations and Certifications
DHS financial assistance recipients must complete either the Office of Management
and Budget(OMB) Standard Form 424B Assurances- Non-Construction
Programs, or OMB Standard Form 424D Assurances-Construction Programs,as
applicable. Certain assurances in these documents may not be applicable to your
program, and the DHS financial assistance office (DHS FAO) may require
applicants to certify additional assurances. Applicants are required to fill out the
assurances applicable to their program as instructed by the awarding agency.
Please contact the DHS FAO if you have any questions. DHS financial assistance
recipients are required to follow the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and
adopted by DHS at 2 C.F.R. Part 3002. By accepting this agreement, the recipient
and its executives, as defined in 2 C.F.R. § 170.315, certify that the recipient
policies are in accordance with OMB guidance located at 2 C.F.R. Part 200, all
applicable federal laws, and relevant Executive guidance.
Article 2 DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must
acknowledge and agree to comply with applicable provisions governing DHS
access to records,accounts, documents, information, facilities, and staff. 1.
Recipients must cooperate with any compliance reviews or compliance
investigations conducted by DHS. 2. Recipients must give DHS access to, and the
right to examine and copy, records, accounts, and other documents and sources of
information related to the federal financial assistance award and permit access to
facilities, personnel, and other individuals and information as may be necessary,as
required by DHS regulations and other applicable laws or program guidance. 3.
Recipients must submit timely, complete, and accurate reports to the appropriate
DHS officials and maintain appropriate backup documentation to support the
reports. 4. Recipients must comply with all other special reporting, data collection,
and evaluation requirements, as prescribed by law or detailed in program guidance.
5. Recipients of federal financial assistance from DHS must complete the DHS Civil
Rights Evaluation Tool within thirty(30)days of receipt of the Notice of Award or,
for State Administrative Agencies, thirty(30)days from receipt of the DHS Civil
Rights Evaluation Tool from DHS or its awarding component agency. After the
initial submission for the first award under which this term applies, recipients are
required to provide this information once every two(2)years if they have an active
award, not every time an award is made. Recipients should submit the completed
tool, including supporting materials, to Civil RightsEvaluationc@hq.dhs.gov. This tool
clarifies the civil rights obligations and related reporting requirements contained in
the DHS Standard Terms and Conditions. Subrecipients are not required to
complete and submit this tool to DHS. The evaluation tool can be found at
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. The DHS Office for
Civil Rights and Civil Liberties will consider, in its discretion, granting an extension
if the recipient identifies steps and a timeline for completing the tool. Recipients
should request extensions by emailing the request to
CivilRightsEvaluationC@hq.dhs.gov prior to expiration of the 30-day deadline.
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposal, bid invitations, and other documents
describing projects or programs funded in whole or in part with federal funds.
Article 4 Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of
1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, §
6101 et seq.),which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans
with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C.
§§ 12101-12213),which prohibits recipients from discriminating on the basis of
disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities.
Article 7 Best Practices for Collection and Use of Personally Identifiable
Information
Recipients who collect personally identifiable information (PII)are required to have
a publicly available privacy policy that describes standards on the usage and
maintenance of the PH they collect. DHS defines PH as any information that permits
the identity of an individual to be directly or indirectly inferred, including any
information that is linked or linkable to that individual. Recipients may also find the
DHS Privacy Impact Assessments: Privacy Guidance at
http://www.dhs.gov/xl ibrary/assets/privacy/privacy_pia_guidance_june2010.pdf
and Privacy Template at
https://www.dhs.gov/sites/default/files/publications/privacy_pia_template 2017.pdf
as useful resources respectively.
Article 8 Civil Rights Act of 1964-Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of
1964 (codified as amended at 42 U.S.C. § 2000d et seq.),which provides that no
person in the United States will, on the grounds of race,color, or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving federal financial assistance.
DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44
C.F.R. Part 7.
Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No.
90-284, as amended through Pub. L. 113-4,which prohibits recipients from
discriminating in the sale, rental, financing, and advertising of dwellings, or in the
provision of services in connection therewith, on the basis of race, color, national
origin, religion, disability, familial status, and sex(see 42 U.S.C. § 3601 et seq.), as
implemented by the U.S. Department of Housing and Urban Development at 24
C.F.R. Part 100. The prohibition on disability discrimination includes the
requirement that new multifamily housing with four or more dwelling units—i.e., the
public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed
and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart
D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402
and an acknowledgement of U.S. Government sponsorship(including the award
number) to any work first produced under federal financial assistance awards.
Article 11 Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension
regulations implementing Executive Orders (E.O.) 12549 and 12689,which are at 2
C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations
restrict federal financial assistance awards, subawards, and contracts with certain
parties that are debarred, suspended, or otherwise excluded from or ineligible for
participation in federal assistance programs or activities.
Article 12 Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual)of 2 C.F.R. Part 3001,which adopts the
Government-wide implementation (2 C.F.R. Part 182)of Sec. 5152-5158 of the
Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106).
Article 13 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial
assistance awards to overcome fund deficiencies;to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and
conditions;or for other reasons. However, these prohibitions would not preclude
recipients from shifting costs that are allowable under two or more awards in
accordance with existing federal statutes, regulations,or the federal financial
assistance award terms and conditions.
Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act)—
Title IX
Recipients must comply with the requirements of Title IX of the Education
Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. §
1681 et seq.),which provide that no person in the United States will,on the basis of
sex, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any educational program or activity receiving federal financial
assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44
C.F.R. Part 19.
Article 15 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and
Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. §
6201 et seq.),which contain policies relating to energy efficiency that are defined in
the state energy conservation plan issued in compliance with this Act.
Article 16 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C.
§§3729-3733,which prohibit the submission of false or fraudulent claims for
payment to the federal government. (See 31 U.S.C. §§3801-3812,which details
the administrative remedies for false claims and statements made.)
Article 17 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article 18 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging
while driving as described in E.O. 13513, including conducting initiatives described
in Section 3(a)of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article 19 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers
holding certificates under 49 U.S.C. § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974, 49
U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942.
Article 20 Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15
U.S.C. § 2225a, recipients must ensure that all conference, meeting, convention, or
training space funded in whole or in part with federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of
1974, (codified as amended at 15 U.S.C. § 2225.)
Article 21 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. §
2000d et seq.) prohibition against discrimination on the basis of national origin,
which requires that recipients of federal financial assistance take reasonable steps
to provide meaningful access to persons with limited English proficiency(LEP) to
their programs and services. For additional assistance and information regarding
language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance-published-help-department-supported-
organizations-provide-meaningful-access-people-limited and additional resources
on http://www.lep.gov.
Article 22 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352,which provides that none of the
funds provided under a federal financial assistance award may be expended by the
recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with any federal
action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification.
Article 23 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy
Act of 1969 (NEPA), Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. §
4321 et seq.)and the Council on Environmental Quality(CEQ) Regulations for
Implementing the Procedural Provisions of NEPA,which require recipients to use
all practicable means within their authority, and consistent with other essential
considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic,
and other needs of present and future generations of Americans.
Article 24 Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social
service programs administered or supported by DHS or its component agencies,
enabling those organizations to participate in providing important social services to
beneficiaries. Recipients must comply with the equal treatment policies and
requirements contained in 6 C.F.R. Part 19 and other applicable statues,
regulations, and guidance governing the participations of faith-based organizations
in individual DHS programs.
Article 25 Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that
prohibit supplanting by law must ensure that federal funds do not replace (supplant)
funds that have been budgeted for the same purpose through non-federal sources.
Article 26 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the
Notice of Funding Opportunity(NOFO) for this program are incorporated here by
reference in the award terms and conditions. All recipients must comply with any
such requirements set forth in the program NOFO.
Article 27 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless
otherwise provided by law. Recipients are subject to the specific requirements
governing the development, reporting, and disposition of rights to inventions and
patents resulting from federal financial assistance awards located at 37 C.F.R. Part
401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
Article 28 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with
Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as
amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The
requirements of Section 6002 include procuring only items designated in guidelines
of the Environmental Protection Agency(EPA)at 40 C.F.R. Part 247 that contain
the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition.
Article 29 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation
Act of 1973, Pub. L. 93-112 (1973) (codified as amended at 29 U.S.C. § 794)
which provides that no otherwise qualified handicapped individuals in the United
States will, solely by reason of the handicap, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activity receiving federal financial assistance.
Article 30 Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants, cooperative agreements,and
procurement contracts from all federal awarding agencies exceeds$10,000,000 for
any period of time during the period of performance of this federal award, then the
recipients must comply with the requirements set forth in the government-wide
Award Term and Condition for Recipient Integrity and Performance Matters located
at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by
reference in the award terms and conditions.
Article 31 Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the
government-wide award term on Reporting Subawards and Executive
Compensation located at 2 C.F.R. Part 170,Appendix A, the full text of which is
incorporated here by reference in the award terms and conditions.
Article 32 SAFECOM
Recipients receiving federal financial assistance awards made under programs that
provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
Article 33 Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions
with, and the provisions of resources and support to, individuals and organizations
associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article 34 Trafficking Victims Protection Act of 2000 (TVPA)
Recipients must comply with the requirements of the government-wide financial
assistance award term which implements Section 106(g)of the Trafficking Victims
Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The
award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated
here by reference.
Article 35 Universal Identifier and System of Award Management
Recipients are required to comply with the requirements set forth in the
government-wide financial assistance award term regarding the System for Award
Management and Universal Identifier Requirements located at 2 C.F.R. Part 25,
Appendix A, the full text of which is incorporated here by reference.
Article 36 USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56,which
amends 18 U.S.C. §§ 175-175c.
Article 37 Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS
seal(s), logos,crests or reproductions of flags or likenesses of DHS agency
officials, including use of the United States Coast Guard seal, logo,crests or
reproductions of flags or likenesses of Coast Guard officials.
Article 38 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower
protections (if applicable)at 10 U.S.0§ 2409, 41 U.S.C. § 4712, and 10 U.S.C. §
2324, 41 U.S.C. §§ 4304 and 4310.
Article 39 Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document
after an award has been made, including changes to period of performance or
terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient
acceptance of the changes to the award. Please call the FEMA/GMD Call Center at
(866) 927-5646 or via e-mail to ASK-GMDC@fema.dhs.gov if you have any
questions.
Article 40 Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, you must
request prior written approval from FEMA where required by 2 C.F.R. § 200.308.
FEMA is also utilizing its discretion to impose an additional restriction under 2
C.F.R. § 200.308(f) regarding the transfer of funds among direct cost categories,
programs, functions, or activities. Therefore, for awards with an approved budget
where the federal share is greater than the simplified acquisition threshold
(currently$250,000),you may not transfer funds among direct cost categories,
programs, functions, or activities without prior written approval from FEMA where
the cumulative amount of such transfers exceeds or is expected to exceed ten
percent (10%) of the total budget FEMA last approved.You must report any
deviations from your FEMA approved budget in the first Federal Financial Report
(SF-425)you submit following any budget deviation, regardless of whether the
budget deviation requires prior written approval.
Article 41 Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient
or its subrecipients is no longer needed for the original project or program or for
other activities currently or previously supported by a federal awarding agency, you
must request instructions from FEMA to make proper disposition of the equipment
pursuant to 2 C.F.R. § 200.313.
Article 42 Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that may require an EHP review are subject to the
FEMA Environmental Planning and Historic Preservation (EHP) review process.
This review does not address all federal, state, and local requirements. Acceptance
of federal funding requires recipient to comply with all federal, state, and local laws.
DHS/FEMA is required to consider the potential impacts to natural and cultural
resources of all projects funded by DHS/FEMA grant funds, through its EHP
Review process, as mandated by the National Environmental Policy Act; National
Historic Preservation Act of 1966,as amended; National Flood Insurance Program
regulations;and, any other applicable laws and Executive Orders. To access the
FEMA EHP screening form and instructions, go to the DHS/FEMA website at:
https://www.fema.gov/media-library/assets/documents/90195. In order to initiate
EHP review of your project(s), you must complete all relevant sections of this form
and submit it to the Grant Programs Directorate(GPD)along with all other pertinent
project information. The EHP review process must be completed before funds are
released to carry out the proposed project;otherwise, DHS/FEMA may not be able
to fund the project due to noncompliance with EHP laws, executive order,
regulations, and policies. If ground disturbing activities occur during construction,
applicant will monitor ground disturbance, and if any potential archeological
resources are discovered, applicant will immediately cease work in that area and
notify the pass-through entity, if applicable, and DHS/FEMA.
Article 43 Award Performance Goals
FEMA will measure the recipient's performance of the grant by comparing the
firefighter hiring activities of new, additional firefighters, rehire laid off firefighters, or
retain firefighters facing layoff OR recruitment and retention activities of volunteer
firefighters who are involved with or trained in the operations of firefighting and
emergency response as requested in its application. In order to measure
performance, FEMA may request information throughout the period of
performance. In its final performance report submitted at closeout, the recipient is
required to report on the recipients increased compliance with the National
standards described in the NOFO.
Obligating document
1.Agreement No. 2. Amendment 3. Recipient 4. Type of 5. Control No.
EMW-2020-FF- No. No. Action WX00586N2021 T
01440 N/A 596000749 AWARD
6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and
Address Address Address
MONROE, COUNTY OF Grant Programs Directorate FEMA, Financial Services
1100 SIMONTON ST RM 2- 500 C Street, S.W. Branch
205 Washington DC, 20528-7000 500 C Street, S.W., Room
KEY WEST, FL 33040 1-866-927-5646 723
Washington DC, 20742
9. Name of Recipient 9a. 10. Name of FEMA Project Coordinator 10a.
Project Officer Phone Staffing for Adequate Fire and Emergency Phone
Zully Hemeyer No. Response (SAFER) Grant Program No.
305- 1-866-
2896020 274-0960
11. Effective Date of 12. Method of 13. Assistance 14. Performance
This Action Payment Arrangement Period
02/27/2022 to
08/31/2021 OTHER - FEMA COST SHARING 02/26/2025
GO Budget Period
02/27/2022 to
02/26/2025
15. Description of Action a. (Indicate funding data for awards or financial changes)
Program Assistance Accounting Prior Amount Cumulative
Name Listings Data(ACCS Total Awarded Current Total Non-Federal
Abbreviation No. Code) Award oTh(jAction + Award Commitment
2021-FO-
SAFER 97.083 GF01 - $0.00 $5,665,104.00$5,665,104.00$0.00
P410-xxxx-
4101-D
Totals$0.00 $5,665,104.00$5,665,104.00$0.00
b. To describe changes other than funding data or financial changes, attach
schedule and check here:
N/A
�c En 0 NON DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO 61/`A1 RAID
RETURN T4REE (3) COPIES OF THIS DOCUMENT TO FEIVIA (See Bleek 7 foF
address)
This field is not applicable for digitally signed grant agreements
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
Zully Hemeyer 09/10/2021
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Robert Farmer, Acting Deputy Assistant Administrator Grant 08/31/2021
Programs Directorate