FY2021 1st Amendment 01/21/2022 SG�R oounr4�1�1
'`gyp. "`f.' ' Kevin Madok, CPA
,` ........... Clerk of the Circuit Court& Comptroller—Monroe County, Florida
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DATE: February 2, 2022
TO: Ammie Machan,Administrative Assistant
Tourist Development Council
ArrFROM: Pamela G. Hanco i1;. .
SUBJECT: January 21"BOCC Meeting
Attached is an electronic copy of the following item for your handling:
D7 1st Amendment to Agreement with Key West Film Festival Corporation, Inc., for
the Key West Film Festival Event, to amend the agreement due to a scrivener's error within the
original expiration date.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT (1ST AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated the 21st day of January 2022, is
entered into by and between the Board of County Commissioners of Monroe County, a
political subdivision of the state of Florida (County), on behalf of the Tourist
Development Council, and Key West Film Festival Corporation, Inc. (Event Contractor)
WHEREAS, there was an Agreement entered into on November 17, 2020
between the parties, awarding $17,000 to Key West Film Festival, Inc. for the Key West
Film Festival (Event) in November 2021; and
WHEREAS, it has become necessary to revise the termination date within the
Agreement to January 29, 2022 to allow submission of invoices due to a scrivener's
error within the original expiration date; and
NOW, THEREFORE, in consideration of the mutual convents contained herein
the parties agree to the amended Agreement as follows:
1. Paragraph 4 of the Agreement shall be revised to read as follows: Invoicing:
Event Contractor agrees to submit all invoices and support documentation to the TDC
administrative office as required by the County's Finance Department rules and policies
no later than January 29, 2022. Event Contractor shall not be reimbursed nor will
Event Contractor's vendors be paid directly for any invoices received by the TDC
administrative office after January 29, 2022, and the County shall not be obligated to
pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received by the TDC administrative office on or
before this expiration date. To be eligible for reimbursement, the request for
reimbursement and supporting documents (checks, invoices, credit card statements,
bank statements, etc.) must show that the items were paid for directly by the same
entity named on the contract with the County. For clarification on reimbursement, please
refer to the reimbursement packet provided to you upon execution of your fudging
agreement.
2. Paragraph 5 of the Agreement shall be revised to read as follows: 5. Expiration
of Agreement: This agreement expires on January 29, 2022 unless the date of the
event is amended upon approval of the District Advisory Committee (DAC) and TDC
Director and the County shall not be obligated to pay for any services provided by Event
Contractor under this agreement if documentation as noted above is not received on or
before this reimbursement deadline date.
3. Any references to the date of January 29, 2021 shall be revised to read January
29, 2022.
4. The remaining provisions of the Agreement dated November 17, 2020, shall
remain in full force and effect.
Amendment#1
Key West Film Festival
ID#2560
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year
first above written.
Board of County Commissioners
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MONROE COUNTY ATTORNEY
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Key West Film Festival Corporation, Inc. ASSISTATITCOUNTY ATITANEY
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Amendment#1
Key West Film Festival
ID#2560