The URL can be used to link to this page

Item F24BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Mooting Date: November 16 2011 Bulk Item-, Yes E No ❑ Division: OMB Department: Grants Staff Contact Person: Lisa Tennyson -V AA .,d AGENDA. ITEM WORDING: Authorization for the Mayor to execute the Certificate of Acceptance of Su bg ra nt Award for the Be The Change Monroe Youth Challenge Violence and Substance Abuse Prevention program, for the period from October 1, 2011 through September 30, 2012. ITEM BACKGROUND: Federal funds are provided through the Florida Department of Lair Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews proposals and makes recommendations to B OCC for local funding of programs. PREVIOUS RELEVANT BOCC ACTION:_Approval to apply for grant funds given at August 2011 meeting. MOU with Be the Change of the Florida Keys, provider of the program, is also on the agenda for this meeting. CONTRACT/AGREEMENT CHANGES STAFF RECOMMENDATION: Approval TOTAL COST: $20,000 Indirect Cost; BUDGETED: Yes E No [� COST TO COUNTY; $0 SOURCE OF FUNDS: FDLE DIFFERENTIAL OF LOCAL PREFERENCE: REVENUE PRODUCING: Yes F� No M AMOUNT PER MONTH YEAR @ 'Y APPROVED BY•MANAGE a :.. . COUNTY A`Tl`Y OMB/PURCF eSING ❑ RISK MANAGEMENT ■i i 1 TO NOT DISPOSITION: AGENDA ITEM ,,MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Department of Law Effective Date: 10/01/11 Enforcement Expiration Date: 09/30/12 Contract Purpose/Description: Funds provided through FDLE Agreement to provide funds for the Be The Change Monroe Youth Challenge Violence and Substance Abuse Prevention program IContract Managers, Lisa Tennyson (Name) for BOCC meeting on 11/16/11 1 4444 OMB/Grants Mgt. (Ext.) (Department) A enda Deadline-, 11/1/11 .. .. .. ...... . . ................ CONTRACT COSTS Total Dollar Value of Contract: $.2.0..,,.000 Current Year Portion: $20,000.00 Budgeted? Yes X No Account Codes: 125- _XXXXXX Grant-, $20,000 County Match:, $0 ate Division Director Risk. ManarpnrTpent .V O.M.B./Purc asing I County Attorney I Comments-, ADDITIONAL COSTS CONTRACT REVIEW ChangE Needei YesE] No YesEl No [] YesF❑ No UMB Form Revised 9/11/95 MCP #2 Revised 2/95 Date Out Florida Department of Law Enforcement %F" 2 6 2p11 Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 www,fd1e.state.fl.us The Honorable Heather Carruthers Mayor Monroe County Board of Commissioners 530 Whitehead Street Key West, FL 33040 Re: Contract No. 2012-JAGC-MOLAR-3-C4-227 I Dear Mayor Carruthers: Rick Scott, Governor Pam Bondi, Attorney General Jeff Atwater, Chief Financial Officer Adam Putnam, Commissioner of Agriculture The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of $ 20,000.00 for the project entitled, BE THE CHANGE: MONROE YOUTH CHALLENGE VIOLENCE AND SUBSTANCE ABUSE PREVENTION. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. Your attention is directed to the Standard Conditions of the sub rant. Changes were made after your application was received in this office. Therefore, the Standard Conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and costs reimbursements. The enclosed Certification of Acceptance should be completed and returned to the Department within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the reimbursement of any project expenditures. Committed to Service # Integrity * Respect * Quality The Honorable Heather Carruthers Page Two We look forward to working with you on this project. If we can be of further assistance, please contact Janice Parish at 850/617-1250. Sincerely, ga'Q,y't No 'H' 'WilderA. UAd Administrator CHW/JP/st Enclosures State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD ............ . ... ......... - The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2012-JAGC-MONR-3-C4-227, in the amount of $ 20,000.00, for a project entitled, BE THE CHANGE: MONROE YOUTH CHALLENGE VIOLENCE AND SUBSTANCE ABUSE PREVENTION, for the period of 10/01/2011 through 09/30/2012, to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. (Signature of Subgrantee's Authorized Official) (Typed Name and Title of Official) Monroe County (Name of Subgrantee) November 16, 2011 (Date of Acceptance) v-&axt4c�w Rule Reference 11 D-9-006 OCJG-0 12 (Rev. October 2005) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Date of Award: q - CI*A 3-- 11 Grant Period: From: 10/01/2011 TO: 09/30/2012 Project Title: BE THE CHANGE: MONROE YOUTH CHALLENGE VIOLENCE AND SUBSTANCE ABUSE PREVENTION Grant Number.- 2012-JAGC-MONK-3-C4-227 Federal Funds: $ 20,000.00 State Agency Match: Local Agency Match: $ 0.00 Total Project Cost: $ 20X0.00 State Purpose Area: A: State/Local Initiatives - Coordinate/Organize Local Initiatives/State Initiatives CFDA Number- 16.738 Award is hereby made in the amount and for the period shown above of a sub rant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90- 351 , as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D1 Office of Justice Programs, Common Rule for State and Local Governments and A- 87, or OMB Circulars A-1 10 or A-1 02, as applicable, and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. SUBGRANT AWARD CERTIFICATE (CONTINUED) This grant shall become effective on the beginning date of the grant period provided that within *'30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. Authorized 0 icial Clayton H. Wilder Administrator '1109 7 ----------------- Date ) This award is subject to special conditions (attached). Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide all Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief official Name: Heather Carruthers Title: Mayor Address: 530 Whitehead Street City: Key West State: FL Zip: 33040 Phone: 305-292-3430 Ext: Fax: 305-292-3577 Email: carrutherS-heather@monroecounty-fl.gov Chief Financial officer Name: Danny Kolhage Title: Clerk Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 Phone: 305-292-3550 Ext: Fax: 305-295-3003 Email: dkolhage@monroe-clerk.com Application Ref # 2012-JAGC-1769 Contract 2012-JAGC-MONK-3-C4-227 Section #1 Page 1 of 2 Rule Reference 11 ❑-9.005 GCJG-005 (rey. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide i "� n Ad in Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief official Name: feather Carruthers Title: Mayor Address: 530 Whitehead Street City: Key West State: FL Zip: 33040 Phone: 305-292-3430 Ext: Fax: 305-292-3577 Email: carruthers-heather@monroecounty-fl.gov Project Director Name: Lisa Tennyson Title: Grants Administrator Address: 1100 Simonton Street Room 2-213 City: Key West State: FL Zip: 33040 Phone: 305-292-4444 Ext: Fax: Email: Tennyson-Lisa@monroecounty-fl.gov Application Ref # 2012-JAGC-1769 Section #1 Page 2 of 2 Contract 2012-JAGC-MONK-3-C4-227 Rule Reference 11 D-9.006 CCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide General Project information Project Title: BE THE CHANGE: MONRO E YOUTH CHALLENGE VIOLENCE AND SUBSTANCE ABUSE PREVENTION Subgrant Recipient: Monroe County Board of Commissioners missloners Implementing Agency: Monroe County Board of Comm issioners Project Start Date: 10/112011 End Date: 9/80/2012 Problem identification a. Due to the economic downturn the state and nation are experiencing penencing prevention programs are being eliminated at a rapid pace. Title IV Safe and Drug Free Schools, was zero'd out corn letel in 2010. In 2011, the Federal program US Leaand Serve was cutp Y primary programs addressingthe , These programs were the prevention nn on and reduction of alcohol and other drugs use ATOD and violence and bullying. The replacement of the programs ( ) rams only being funneled to large comet p g =Safe and Healthy Communities, are 9 unities like Miami -Dade or Broward. Yet, it is well established that Monroe County faces many of the same risk factors communities. that would be found In those According the Florida Youth Substance Abuse Serve 2 Y 010, Monroe County youth consistently reported a higher ATOD use than elsewhere in Florida. 55.8% of Monroe youth ages 10-1$ reported usingalcohol, ° ol, while 51./05is the state average, 29.6% of youth ages 10-18 reported using Marijuana, whil e le the state average Is 23.8%. 471 % of Monroe County High School aged youth, 15-18 rusing• , , an increase of 5.5% of the state average. t sported illicit drugs at least once, 9 Monroe County youth also report higher occurrences of violence and bullying than the state average. 45.8°I° of Monroe County Middle School aged youth,10�-1 4, reported being teased or taunted. The state average is 38.1 almost a 10% difference. 25.5°Io middle school youth reported beingkicked or shoved, a average. oved, an 8.4 �° Increase than the state It is not fiscally sound to further reduce prevention efforts' In our county. In section C there is information showing that how we as a community since the decision to utilize have reduced ATOD use in the past 10 years ze Byrne trust money to further this effort. This reduction of behaviors will correlate to fewer adult addictions and these risky costly rehab�l�tatlon and Incarceration. B. The philosophy that MYCP utilised when developing is encouraged p 9 Programming Is that all teens are at risk. Every youth In the county aged to participate in the program. Certain a specifically targeted, such as the transition age of 8-g rod ages are are at a greater risk of feelingisolated g grade where It IS documented that students are also a lated and may resort to risky behaviors to "fit -in". At this t a greater risk of being bullied. The goal of MCYP with age they change what youth see as "normal" in our schools a our community partners, is to normal to and neighborhoods. When they feel it is Application Ref # 201 2-JAGC-1 7fi9 Section #2 Page 1 of fi Contract -JACC-MONR- - - Rule Reference 11 D-9. QQB GCJG-005 (rev, April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide te Be The Change," risk behaviors are....._ .�........ .... �,..�� .. g Y no longer thought of as normal. According to the SAMSHA proven effective curriculum Pro' °� � sect Alert, more than 90°�° of the nation?s youth believe that 78 0 of the teens in their school smoke marijuana. Yet the number far less. We need to change their percep#ions Monroe County youth often show a lower occurrence of rot P ective factors or assets when compared to both the state and national average. These high risks combined with low rotective assets put our youth in danger. There are many risk factors that may P Monroe increasing the Impulse to self -medicate with substances,Y influence the youth of engage or endure bulling and violence, have low school attendance, drop out of school exhibitY g criminal behavior and an overall lack of productivity, experience depression, and even commit suicide. MYCP delivers unduplicated empowering programs to Monroe County Youth. The programs, whether they are for the pre-school age group or high school, all encompass the Search Instit Developmental Assets. The emphasis is on closingthe achievement utes and crime -prevention and safety hlevement gap, drug, alcohol, tobacco education. MYCP is determined to provide environments for youth to thrive academically and socially. our coup r the educational, preventative, � wide Year round services include P , recreational, cultural, informational, referral, trainingand other services. C. The Monroe County Substance Abuse Task Force continues to make prevention a priority. Funding MYCP has been a strong contributor to a real solution to the above problems. As a community it is our responsibility to keep youth safe. To do this we must increase protective factors {developmental assets See Attachment A} and decrease risk factors. The fewer assets possessed by a young person the more lik ely they will use drugs, alcohol or engage in violent acts as indicated by the graph on the (created page � ed by the Search Institute). 0-10 Assets 11-20 2 1-30 31-40 Alcohol 45% 26% 11 % 3% Violence 62% 38% 18% 8% Illicit Drugs 34% 23% 11 % 3% According the FYSAS 2010 Monroe County is below national Percentages in both Family and School Pro -social Involvement for hi gh school aged youth. In Religiosity, we are si nifiicantl below the state average with Monroe at 43°/° and the national average at 8�°I° Clearly g Y early our unique county cannot rely only on parents, schools or churches to keep must take on active role in this task. our Youth safe. The community MYCP is a grassroots, community -based organization that serves as a catalyst to keep the community invested and involved in developing Protective in our youth. Since the inception of MYCP 2001 we have see n an increase Community based Pro -social Involvement. For the past several years we have surpassed the national norm the only area 55°/a of high school ouch � Y ea in which this is true}, In 2g� 0 Y reported community rewards for pro -social behavior com aced to ° nationally. P 83 /o Application Ref # 2012-JAGC-1769 Section #2 Page 2 of 6 Contract -JAGC-MOLAR- - - Rule reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide As the acute needs of the community become more epidemic, it is a common reaction to c prevention programs and programs that build self-esteem leadershipcurtail all avenue of communication for ouch and provide support and y and the adults that care for them. This is exactl o what is needed during these financially challen9 9 sin time Y pposite of . 47.1 % of the Monroe County student -population qualifies fees for free or reduced lunches. That number is increased from I p last year by 271 students. Family income and education con the best predictor of success in Postsecondaryeducation t�nues to be grant we have the School District's nand in the fob market. At the time of this poverty rate as defined by the Federal Governme % well above the poverty rate of the Count As of May nt +s � �.89 �o Homeless in our county. ry. Yoh there are63 students registered as It is extremely important that we as a community youth from risk. tY con 9 ttnue to place importance on protecting our Project Summary (Scope of Work MYCP addresses the need to reduce at risk behavior and enhance academic and social success by building internal and external assets in ouch that i empathy, a sense of belonging, � • Y include self confidence, resilience, and supporting the g 9, positive values and decision making skills. MYCP does this P g youth to BE THE CHANGE and MAKE A CHANGE, by with an experience that includes the capacityEach participant is equipped to influence their own thinking. MYCP aims to address the root cause of the man tbullying,substa Y problems our youth endure. To directly solve he issues of substance abuse and violence, we seek to address the is and loneliness that underlie those above issues. our or olation, separation organization strives to engage and empower young people by fostering healthy connections and w' relationships fired m p with Peers and adults. Young people need to feel valued and inspired ore than ever before so by engaging them as the leaders that we see the m to be, MYCP steers young people away from otentiall they may otherwise participate in if #hey lacked a corn p Y harmful outlets community and opportunity to step into their greatness and see the greatness of the people around the m. MYCP targets all Monroe County youth regardless MYCP seeks at -risk students of gender, age or academic performance, including those who have dropped out, have been arrested, school or those who exhibit a sense of beingisolated. failing since the goal of this project MYCP also works directly with parents p t will be to minimize risky -youth behaviors and develo factors for all youth in Monroe County. MYCP recognizesP protective that the best change agents among youth are other youth; therefore, MYCP will continue its comprehensive approach to providing effective youth programming. There are three main strategies that MYCP ern to High School Leadershi o o p 9Ys to counteract these risk factors: Parentin , p pp rtunities, and Middle School Prevention programs, g 1 }Parenting and educational classes teachingeffective r discipline, ATOD prevention, healthy communication, and health lite racy, acy, It also provides effective parent-networkin . MYCP Community Playgroups. 9 offers MYCP Community Playgroups were created to ea se financial and emotional burden of Application Ref # 20 1 2-JAGC- 1769 Section #2 Page 3 of 6 Contract-JAGCwMONR- RuIe Reference i ID-9,006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide addressing the achievement gap between low income and other students. These disparaging effects could be reduced as larger segments of the Populations are serviced through playgroups designed to teach parents how to raise their child?s IQ and reduce parenting stress factors such as matemal depression, and the risk of child neglect or abuse. The activities transfer real -life parenting skills in a fun way and give the parent increased confidence on how to handle conflict and discipline and the knowledge of how to provide needed services to their babies. MYCP provides three distinct public playgroups throughout Monroe County in low-income, at -risk neighborhoods. Monroe is a transient culture and these playgroups meet the needs of parents, children, schools, and the community . Because they are held in common areas every week and are free, they attract mothers with children from birth to school age where they easily and quickly build trusting relationships. Through these relationships, information is transferred from community -based initiatives to population groups who do not readily engage with public agencies or utilize services. There are Spanish speaking and English speaking Playgroups. 2) Middle School years are often the turning point for youth. Many stud shortly after ninth grade. A sants drop out of school pike in discipline incidents occur in the 6th-9th grade years. MYCP believes targeting this age group will provide the youth support to avoid risky behavior. Prevention and transition programs are devised specifically by students for students and target the immediate needs of that Population. Most programs are designed by high school students who have benefited from MYCP's Leadership programs. An example is our 8th Grade Transition Program which had been developed to end school rivalry and bullying for students from middle school as they enter the high school. Youth created events entice students from all socioeconomic ranges and provide information as to the real threats of emotional burdens throughout the school including, racism, violence, bullying and harassment and promote the development of stronger relationships among students and their peers, family and community. MYCP signature -programs create alliances for youth with the understanding of the common challenges they face. MYCP actively searches for students on campus suffering from alienation, who do not feel connected to the school and work to develop their sense of purpose and empowerment. Strengthening students? emotional health, redirecting negative facto individuals to overcome obstacles lears and empowering the d to a reduction in risky behavior. 3) High School programs are the primary focus Of MYCP's daily delivery. One example is the mentoring program. High School youth are trained to provide effective mentorship which includes tutoring, character development and asset building. They weekly visit their young mentees and it has a profound impact on not only the elementary aged youth but also on the mentor. The mentor is expected to keep up their grades, have no discipline issues, and keep a minimal amount of absences to serve as a mentor. Some of our youth will be serving as youth mentors who had been mentored by MYCP youth four years ago. Our elementary students are achieving on standardized tests, have improved attendance and reduced behavior issues. It increases engagement in the educational experience for all involved. Application Ref # 2012-JAGC-1 769 Section #2 Page 4 of 6 Contract -JAGC-MONR- - - Rule Reference I I D-9,006 OCJ G- 00 5 (rev. April 20 05) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Other programming that will be offered to youth this year is Challenge Day and PeaceJam. Both national programming that teach youth to be self -empowered, and to understand that the adult around them value thems . These help to further our mission to for every child in MonroC feel safe, loved and celebrated. Monroe to Significance to the Community - MYCP Provides essential, asset building activities for youth in our community. In this time of economic limitations, as families and agencies are cutting back, these I I s activities will be more needed than ever. The goals of JAG are the very same goals of MYCP and several time the FDLE has chosen MYCP as their site visit and have found the pro g exceedingly valuable. The sheer number of hours and clients that are served with these funds make every dollar given worthwhile. No Duplication - MYCPs brings together other agenciesvo , fabric of oversight needed for oulunteers, and youth to provide the r community for a fraction of the Cost of other agencies. The majority of other agencies in our community only target families and children, who suffer from addiction, or abuse, and whose issues are substantially more costly to the tax -payers. Funding MYCP with the full amount will certainly be a savings for tax -payers but may also save pain for the I I individuals who experience loss from isolations, drugs, violence and other risky behavior. Application Ref # 2012-JAGC-1 769 Section #2 Page 5 of 6 Contract -JAGC-MONR-- - Rule Reference 11 D-9,006 OCJG-005 (rev, April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide r Section Questions: Question: Does the Subgrantee receive a single rant in 9 9 the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agencyreceive a single ' 9 e grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Application Ref # 2012-JAGC-1769 Section #2 Page 6 of 6 Contract -JAGC-MOLAR- - - Rule Reference 1 i D-9.005 GCJG-005 (reV. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide 7 � _ .� General Performance info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 003 - Prevention and Education Pr ograms State Purpose Area: A - State/Local Initiatives - Coordinat el0rgan+ze Local Initiatives/State Initiatives Activity Description Activity: Community Service Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School District Address(es) Horace o`Bryant Middle School 1105 Leon Street Key West , FL 33040 Key Largo School 104801 overseas Key Largo , FL 33037 Marathon Middle School 350 Sombrero Beach Blvd. Marathon , FL 33050 Monroe Youth challenge 90-B Sombrero Road Marathon , FL 33050 Plantation Key School 100 Labe Road Tavernier , FL 33070 Stanley Swltllk School 3400 Overseas Highway Marathon , FL 33050 Sugarloaf School 225 Crane Blvd. Sugarloaf Key , FL 33042 Application Ref # 2012-JAGC-1769 Section #3 Page 1 of 4 Contract -,IAGC-MOLAR- - - Rule Reference 11 D-9.006 GCJG-005 (rev, April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide Activity Description Activity: Community Leader Meetings Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School District Activity Description Activlty: Crime Prevention Education Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School District Address(es) Horace G'Bryant Middle School 1105 Leon Street Key West , FL 33040 Key Largo School 104801 overseas Frey Largo , FL 33037 Marathon Middle School 350 Sombrero Beach Blvd. Marathon , FL 33050 Monroe Youth Challenge 00-B Sombrero Road Marathon , FL 33050 Plantation Key School 100 Lake Road Tavernier , FL 33070 Stanley SWitllk School 3400 overseas Highway Marathon , FL 33050 Sugarloaf School 225 Crane Blvd. Sugarloaf Key , FL 33042 Application Ref # 2012_JAGC-1769 Section #3 Page 2 of 4 Contract-JAGC-MONR- - - mule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide - . -. 777, .� } Activity description Activity: Drug Prevention Education Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School District Activity Description Activity: Drug Free Events Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School District Activity Description Activity: Mentoring Target Group: Juveniles M Male or ferrule* Geographic Area: Rural Location Type: School District Objectives and Measures Objective: 03.A.DS* - Number of program participants receivingservices es Measure: Part 1 Number of program participants to receive services during 9 the rant period Goal: 4500 Measure: Part 2 Number of program participants to receive services duringeach reporting P 9 period Goal: 1125 Objective: 58.A.Sl - Number of existing local initiatives Measure: Fart 1 Will this grant continue a local initiative that was begun with an other f source, including a pnor ear's rant? Y funding Y 9 Goal: Yes Application Ref # 2012-JAGC-1769 Section #3 Page 3 of 4 Contract-,JAGC-MONR- - - Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question.- If "other" was selected for the area, geographic ea, please descnbe. Answer: NA Question: If "other" was selected for location a le type, please describe. Answer: NA Application Ref # Zoe Z-JAGC-1 769 Section #3 Pale 4 of 4 Contract-JAGC-MONR- M - Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide General Financial info: — ...... Note: All financial remittances will be sen t to the Chief Financial officer of the Subgrantee Organization, Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 � 0.00 $0.00 Contractual Services $20,000.00 $0.00 $20, 000.00 Expenses $0.00 $0.00 $0.00 Operating Capital Outlay $0.00 $ 0.00 $0.00 Indirect Costs $0.00 0. $ oQ $0.00 -_ Totals — $20,000.00 $0.03 $209000.00 Percentage 100.0 0.0 100.0 Project Generated income: Will the project earn project generated Income (PGI) ? No Application Ref # 201 2-JAGC-1 769 Section #4 Page 1 0f 3 Contract 2012-JAGC-MONK-3-C4- Rine Reference 11 D-9-006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide Budget Narrative: CONTRACTUAL SERVICES: Prevention Coordinators will provide educational, recreational, leadership, mentoring, and other activities designed to prevent substance abuse and criminal activity among youth. UNIT COST CALCULATION: Unit = 1 service hour Unit Cost = $20. Total Units to be provided = 1,000 hours 1,000 units x $20 per unit = $20,000 TOTAL PROJECT COST = $20,000 CONTRACT: Monroe county will execute a contract with Be the change of the Florida Keys for the period of Oct 1, 2011 thru Sept 30, 2012 to cover the grant period. A copy of the executed copy will be sent to FDLE. Application Ref # 2012-JAGC-1709 Section #4 Page 2 of 3 Contract 2012-JAGC-MONK-3-C4- Rule Reference I I D-9.006 ❑CJG--005 (rev. April 2 05) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - county -wide Section Questions: — Question: If salaries and benefits are included in the budget implementing agency, is there 9 as actual costs for staff In the a net personnel Increase, or a continued net personnel increase from the previous Byrne program? Answer: NA/Services provided by contracted provider. Question: If benefits are to be included, are the reflected Y In the budget narrative? Answer: NA/Services provided by contracted provider. Question; Indicate the Operating capital Guth threshold Y established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: 11000 Question: If indirect cost is included in the budget, indicate salaries and benefits g the basis for the plan e.g. percent of }, and provide documentation of the appropriate approval of plan.this Answer: NA Question: If the budget includes services based on unit cost s, provide a definition and cost for each service as part of the budget narrative for contractual services, fl the basis Include the bans for the unit casts and how recently s s was established or updated. Answer: TOTAL BUDGET: $20,000 UNIT COST CALCULATION Contractual Salaries: 3 Prevention coordinators $20 an hour a 750 hoursIM 5,000 1 Prevention Coordinators $20 an hour a@ 150 hours Q $ 3, ppp 1 Admin Assist $20 an hour @ 100 hours$ 2,000 Total Contractual Salaries o $20,000 Unit cost = 1 service hour = $20. A total of 1,000 service hours will be provided. Total units r p voided = 11000 1,000 units x $20 per unit = $20,000 TOTAL BUDGET= $20,000 Unit cost provided by contracted service provider Jul 2p 11. determined funding for projects via a Y Monroe county P J competitive process. Application Ref # 20 1 2_JAGC- 7 7G9 Section #4 Page 3 of 3 Contract 2012..JAGG_MONR-3-c4- Rule Reference 11 D-3.006 OCJG-005 (rev. April 2005) ............ 1.11 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement r ta ih . 1.0 � 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (11ttp: www -PiPausOoi-g-ov/financialauide/index.htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (hftp://www.-oie.!Lsdoi.-qov/B!L&grant/iaq policies htmI) as well as Federal statutes, regulations 7 guidelines an Y .limited to: d requirements and Florida laws and regulations including but not Florida Administrative Code, Chapter I I D-9, "Edwar Lad Byrne Memorial State and Local w Enforcement Assistance Formula Grant Program": btt-Ps://www.firuies.orq/ Office of Management and Budget (OMB) Circulars: • A-21 kttP*//www.whitehouse.qov/omb/circulars (2 CFR 220), "Cost Principles for Educational Institutions , " • A-87 (2 CFR 225), "Cost Principles for StateLocal and Indian Tribal Governments" • A-1021 "Grants and Cooperative Agreements with State and Local Governments" • A -I 10 (2 CFR 215), "Uniform Administrative Requirements for Grants and Cooperative Agreements" • A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations" • A-133, "Audits of States, Local Governments, and Non -Profit Organizations" h.ttp: & It,& Code of Federal Regulations: h //www-_qPo-_Qov/fdsys1 0 2 CFR 175.15(b), "Award Term for Trafficking in Persons" o 28 CFR 38, "Equal Treatment for Faith -Based Organ izations" o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) o 28 CFR 83, "Govern Government -'Fide Requirements for Drug -Free Workplace (Grants)" o 28 CFR 18, 22, 23, 30y 35, 42, 61, and 63 ■ Public Law 109-162, Title XI Department of Justice Reauthorization, Subtitle B Improving the Department of Justice$s Grant Programs, Chapter I—AssistinLaw Enforcement and Criminal Justice Agencies, Sec. I I 1g 1. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: ii��Ir+ ►r�v�r.o' .usdgi..gov/BJA/-Qrant/i@A.htmi United States Code: h ://Www.qpo.gov/fdsys/ 0 42 U.S.C. 3711 et seq.x "Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS11-SL for State and Local Government Agencies: http..://dlis.dos-state.fl.us/bar schedules/GSI-SL.Pdf 2. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments SFY 2012 Page 1 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments," or OMB circular A-21, "Cost Principles for Educational Institutions." b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice common Rule for State and Local Governments, or OMB Circular A-110, or OMB circular A-102, and Florida law to be eligible for reimbursement. 3. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (1 5) days after the end of the reporting period. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 17, Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance contacts. b. Financial Reports (1) Project Expenditure Reports (a) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Project Expenditure Reports shall be submitted. Project Expenditure Reports for grants made under the Recovery Act must be submitted monthly. See the Recovery Act conditions for additional information. (b) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of criminal Justice Grants (OCJO) through the Subgrant Information Management Obi -line (SIMON) system. (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre - audit and post -audit. (d) Before the "final' Project Expenditure Report will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. SFY 2012 Page 2 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement (f) The report must be electronically signed by the subgrantee or implementing chief financial officer or the chief financial officer's designeep g agency's . (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five(45) days of the subgrant termination date, (b) The Financial Closeout Audit must be electronically signed b the subgrantee implementingagency's chief financial g Y or ncial officer or the chief financial officer's designee. (3) Project Generated Income (PGI) (a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings andExpenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. If an PGI remains p Y unspent after the subgrant ends, the subgrant recipient must continue submitting quarterly PGI reports until all fund expended. (See Item 10, Program Income.) Inco.) p s are (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrantee or implementing agency's chief financial officer or the chief financial officer's designee. C. other Reports The subgrant recipient shall report to the Uniform Crime Report and other reasonably required byDepartment. the p reports as may be 4, Fiscal Control and Fund Accounting Procedures a. The subgrant recipient shall establish fiscal control and fund accounting assure proper disbursement and accounting p proce dures that of subgrant funds and required nonfederal expenditures. All funds spent on this project shall be disbursed accordingto provisions project budget as approved b the Department. p sons of the Y p b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common R u e, and C]I� B Circulars A-21, A-87, and A-1 10, or A-102 as applicable, in their entirety, C. All funds not spent according to this agreement shall be subject to repayment b recipient. y the subgrant 5. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent an annual appropriation b the Florida Legislature. g t ngent upon Y g ature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available f J ederal funds. 6. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date subsequent to the termination date of the subgrant period. Only or g p y project costs incurred on or after the effective date and on or prior to the termination date of the subgrant recipient's project are eligible for reimbursement. All payments must be completed p Y p eted within thirty �00) days of the end of SFY 2012 'age 3 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement the subgrant period. 7. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request Department. The request must be electronically p q t to the q onically signed by the subgrantee or implementing agency's chief financial officer or the chief financial officer's designee. 8. Trust Funds a. The unit of local government must establish a trust fund in which to deposit JAG fun The trust fund may or may not be an rote p funds. Y Y rest bearing account. b. The account may earn interest, but any earned interest must be used for r rant period end d program purposes and expended before the federal g p ate. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 9. Travel and Training The cost of all travel shall be reimbursed according to the subgrant recipient's rant recipient does n g p written travel policy. If the subgrant p of have a written travel policy, cost of all travel will be reimbursed according to § 112.061, Fla. Stat. 10. Program Income (also known as Project Generated Income a. All income generated as a direct result of a subgrant project shall be deemed income, program g b. Any project that will potentially earn PGI must submit an Earnings and Expenditures g Reportto report how much PGI was earned during each quarter. A report must be submitted each quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports must be electronically signed b the subgrantee or i p Y g implementing agency's chief financial officer or the chief financial officer's designee. C. PGI expenditures require prior written approval from the Office of Criminal Justice Grants. Program income must be used for the purposes f p p o and under the conditions applicable to the award. If the cost is allowable under the Federal grant program, then the cost would ram income. PSI b g ou d be allowable using program budget requests must be signed by the subgrantee or implementing agency's chief financial officer or the chief financial officer's designee. d. Program income should be used as earned and expended as soon as possible. at the en p e Any unexpended PSI remaining d of the Federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. I I. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts employment prior to of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Pule p q ements and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. If consultants are hired through a c pp g competitive bidding process knot sole source), the $450 threshold does not apply. Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement 1. Property Accountability a. The subgrant recipient agrees to use all non -expendable roe for purposes duringits useful life property � criminal justice e or dispose of it pursuant to § 274, Fla. Stat, b. The subgrant recipient shall establish and administer a system to Y protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standard the Office of Justice Programs Financial Guides set forth �n U.S.LJ. SDepartment of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O or This obligation continues as longas A 14�, as applicable. the subgrant recipient retains the property, notwithstanding expiration of this agreement. 13. Ownership of Data and Creature Material Ownership of material, discoveries, inventions, and results developed, subordinate to this agreement "s produced, or discovered g governed by the terms of the Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Co Local Governments, or the federal OMB C" Common Rule for State and Circular A-110 or A-102, as applicable. 14. Copyright The awarding agency reserves a royalty -free non-exclusive and irrevocable publish, or otherwise use and authorise � able license to reproduce, others to use, for Federal government purposes: a. The copyright in any work developed under an award or subaward and bQ Any rights of copyright to which a subgrant recipient or subreci p pent purchases ownership with Support funded under this grant agreement. 15. Publication or Printing of Reports The subgrant recipient shall submit for review and approval one " pp copy of any curricula, training materials, or any other written materials that will be published, including web -based materials and web site content, through funds from this grant at least thirty3g r" dissemination date. i days Y prior to the targeted All materials publicizing or resulting from award activities shall contain "This project was supported b Grant the following statements: p p y ant N o. [contact the Office of Criminal Justice Grants for award number awarded by the Bureau of Justice Assistance. The Bureau of Justice component of the Office of Justice Programs, Assistance �s a g ams, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the office of Juvenile Justice and Delinquency Office for victims of Crime, and the Office of Prevention, the Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking. Points of view or opinions in this the author and do not necessarilyrepresent p s document are those of of Justice," p sent the official position or policies of the U.S. Department 16. ,audit a. Subgrant recipients that expend $500,000 or more in a year in Federal award single or programs ecific audit conducted s shall have a p ted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. Th contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through Florida Department of Law Enforcement a p gh the and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the SFY 2012 Page 5 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement subgrant recipient shall submit an annual financial audit that meets the requirements 11.45, Fla. Stat. , "Definitions; duties authorities; q nts of ,J� t hies; reports; rules."; 215.97, Fla. Stat., "Florida Single Audit Act"; and Rules of the Auditor General, cha ter 10.550 " Governmental EntityAudits' and Chapter p Local pter 10.85Q, "Florida Single Audit Act Audits Nonprofit and For -Profit organizations." b. A complete audit report that covers any portion of the effective dates s a of this agreement must be submitted within 30 days after its completion, but no later than nine (0) months after the audit period. In order to be complete, the submitted report shall include any management management's written re a agement letters issued separately and mans g response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted Department. p by the c. The subgrant recipient shall have all audits completed b Independent P (IPA). The IPA shall be either a CertifiedY an p Public Accountant Public Accountant or a Licensed Public Accountant. d. The subgrant recipient shall take appropriate corrective action within i report in instances six (6) months of the issue date of the audit re p nces of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available nee upon r p a able to the Department, or its designee, p request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. f. Subgrant recipients that expend less than $500,000 in Federal r aw are exempt from the audit r ads during a fiscal year requirements of OMB Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department b the p y chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the Department no I March 1 following the end of the fiscal Year. p later than g. If this agreement is closed out without an audit, the Department reserves th any disallowed costs identified in an audit completed after such closeout, h. The completed audit report or written notification of audit exemption should following address: p ou Id be sent to the Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 17. Performance of Agreement Provisions In the event of default, noncompliance or violation of any provision of this agreement subgrant recipient, the subgrant recipient's p g Bement by the g cipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and agreement g p Y cancellation, termination, or suspension of the a g nt in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective such sanction. The subgrant recipient shall be date of p paid only for those services satisfactorily performed prior to the effective date of such sanction. 18. Commencement of Project a. If a project is not operational within 60 days of the original start date of the award period, the subrecipient must report by letter to the Department the steps p Bps taken to initiate the project, the SFY 2012 Page 6 11....................rr<.........��ii».5�Ys31iYt3lY5iS54i555��vS)X,�Y�1�',"�jl,ti Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement reasons for delay, and the expected start date. b. if a project is not operational within 00 days of the original y start date of the award period, the subrecipient must submit a second statement to the Department explaining the implementation delay. c. Capon receipt of the ninety (90) day letter, the Department delay is justified or shall p nt shall determine �f the reason for a t its discretion, unilaterally terminate this agreement and re - obligate subgrant funds to other Department approved projects. warranted by extenuating circumstances, pp p sects. The Department, where mstances, may extend the starting date of the project ast the J ninety (90) day period, but only by formal written adjustment p e t to this agreement. 19. Excusable Delays a. except with respect to defaults of consultants the subgrant g ant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient Ise progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence e subgrant recipient. Such causes include, but are not limited to, acts of hod or of the public enern acts of or contractual capacity,fir y► the government �n either its sovereign es, floods, epidemics, quarantine restrictions, strikes frei ht embargoes, and unusually severe weather, but in eve c g beyond the control and without the � case, the failure to perform shall be fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consu ltant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant g ant recipient and consultant, and without fault or negligence of either of them, the subgrant recipient shall not be deemed in default, unless: lei } Supplies or services to be furnished b the consultan t nt were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing services from other sour p t+ng to procure such supplies or sources, and (3) The subgrant recipient failed to reasonably comply p y with such order Capon request of the subgrant recipient, the Department s extent of such failure and if p hall ascertain the facts and the the Department determines that any failure to perform was occasioned by one or more said causes, the deliveryschedule ule shall be revised accordingly. 20. Written Approval of changes in this Approved Agreement greement (Grant Adjustments) a. Subgrant recipients must obtain prior approval from the D changes such as than in project apartment for major substantive es g p ct activities, target populations, service providers, implementation schedules, project director, and designs or research esearch plans set forth in the approved agreement and for any budget changes that will transfer more Q budget between budget categories. than 10 of the total b. Subgrant recipients may transfer up to 10% of the total budget get between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item g C. Under no circumstances can transfers of funds increase the total bu dgeted award. d. bequests for changes to the subgrant agreement must be elect ronically signed by the SFY2012 Page 7 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement subgrantee or implementing agency's chief official or the chief officials designee. e. Any certifications required for the requested changes, such as Sole Source, ADP Justification, Privacy Certification forms, and confidential Funds certifications, must be signed by the subgrantee or implementing agency chief official or someone with formal written signature authority for the chief official. i 21. Disputes and Appeals a. The Department shall make its decision in writing when responding to an disputes, disagreements, or questions of fact arisingunder y this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency . The clerk recipient's right to a subgrant reci } p g appeal the Department's decision is contained in § 120, Fla. Stat., and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under § 120, Fla. Stat. 22. conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At an time a representative of the Department a of the U.S. De � Department of Justice, or the Auditor general of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work g performed under this agreement. p 23. Access To Records a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the D.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose g p p of audit and examination according to the Financial Guide and the Common Rule. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to all g y ow public access to all documents, papers, letters, or other materials subject to provisions of § 119, Fla. Stat., and made or received by the subgrant recipient or its contractor in conjunction with this agreement. c. The subgrant recipient will give the awarding agency or the General AccountingOffice through any authorized representative, access to ' p and the right to examine all paper or electronic records related to the financial assistance. 24. Retention of Records • The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The subgrant recipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: http:l/dlis.dos.state.flus/barmlgenschedules/GS1-SL pdf. SFY 2012 Page 8 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement 25. Personnel changes Upon implementation of the project, in the event there is a char Subgrant recipient or Implementing 9e �n chef Officials for the p g Agency, project staff must notify the help desk for FDLE's online grants management system, SII' O (Subgrant Information Management the organization can be updated in Sl�101�. if the project director changes,9 t Online), so that a grant adjustment must be entered in SIMON to reflect the change. 26. Background check Whenever a background screening for employment or a backg round ground security check is required by law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat. shall apply. a. All positions in programs providing care to children the develop mentally disabled, or vulnerable adults for 15 hours or more per week, all permanent and temporary employee positions of the central abuse hotline; and all persons workingunder access to abuse records are deemed to be contract who have persons and positions of special trust or responsibility and require employment screening pursuant to 2 standards set forth in that chapter. § 43� 3 Fla. Stat., using the level b. All employees in positions designated by law as positions v security p of trust or responsibility shall be required to undergo y background investigations as a condition of employment and continued employment. For the purposes of the subsection se Y investigations shall include but not security background be limited to, employment history checks, fingerprintin for all purposes and checks in this subsection, statewide crimin g through the Florida Department al and �uven�Ie records checks p t of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include through local law enforcement agencies. Y local criminal records checks () Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit disqualified for employment in such fingerprints shall be Y position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the e agency or employee. When fingerprintingxpense of the employing is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency authorized law enforcement officer ands Y g or b y an submitted to the Department of Law Enforcement for processing and forwarding, when requested b Department q Y the employing agency, to the United States De p t of Justice for processing. The employing agency shall reimburse the•Department of Law Enforcement for an costs incurred processing of the fingerprints. Y ed byte the 27. Drug court Projects A Drug court Project must comply with § 397.334, Fla. Stat. "Tres Programs," tment-Based Drug court 28. overture for law Enforcement Personnel Prior to obligating funds from this award to support: overtime b law Department of Justice encourages Y enforcement officers, the U.S. g s consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court doc kets and the need for detention space. SFY 2012 Page ,9 .......••••••••••••••••••••xx•»»»»»»>x»rii.YcVirlF��i?Y331Y71.ST�?Ylsi •'>'s •>��••;� •c�.T•3•. 3. •it FZF�'TfjY Z�CL i��YK2� i SCcxixS SYIi.Y fsi7in.<{<�CFsA» i��byjZ �;�`��`'>{� y`j� • 2F Edward Byrne Memorial Justice Assistance Grant (JAG) G} Program Florida Department of Law Enforcement 29. criminal Intelligence system The subgrant recipient agrees that any information tec Office of Justice Pry rain hnolo9y system funded or supported by the g s funds will comply with 28 O.F.R. Part 23, Criminal l ntel i ysten�s Operating Policies, if the Office of Justice Prvgrams determines this I gents regulation to be applicable. Should the Office of Justice Programs determin the Office of Justice Pro ra 9 e 28 C.F.R. part 23 to be applicable, g ins may, at its discretion, perform audits of the system as per 2 C.F.R. 23.29(g). Should any violation of 28 C.F.R. 8 fined as per 42 U.S.O. Part 23 occur, the subgrant recipient may be 3789g(c}�-(d}. The subgrant recipient may not satisf su federal funds. y ch a fine with 32. confidential Funds A signed certification that the project director or the head of the Implementing .Agency has read, understands, and agrees to abide by all of the condition effective edition of the Office of J s for confidential funds as set forth in the Justice Programs Financial Guide is required from all ro'ect are involved with confidential funds. The signed certification p , s that grant application. g cation must be submitted at the time of 33. Equal Employment Opportunity EEO a. Federal laws prohibit recipients of financial assistan ce from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded ed programs or activities. All subgrant recipients and implementing p g agencies must comply with any applicable statutorily - imposed nondiscrimination requirements, which may include Safe Streets Act of '9�8 42 U, y the Omnibus Grime control and i S.O. § 3?89d}, the victims of Crime Act 42 U,S. Q5g4(e}}, The Juvenile Justice and Delinquency O. 5��2�b}}; the Civil Rights q cY Prevention Act of 2gg2 �42 Li.S.C. § g is Act of 1954 (42 U.S.O. § 20Q9d}; the Rehabilitation Ac U.S.O. § 794}; the Americans with Disabilities Act ofU.S.C, t of � 9�"3 �29 � 99g �42 U. S. c. § � 2 � 3 -34); the Education Amendments of 1972 (20 U.S.C. � 88 � � Act of 1942 §§ � 'S83, 1 585-85), the Age Discrimination U.S.C. §§ 8191-p7); and Department of Justice No Regulations 28 CFR Part Non -Discrimination 42; see Ex. Ord er � 32�'9 equal protection of the laws for faith - based and community organizations). b• A subgrant recipient or implementingagency employees and it has must develop an EEO Plan if it has 59 or more received any single award of $25,000 or more from the De artmen Justice. The plan must be prepared using the online shortp t of htt=ffwww.o .usdoi. ovlabout/form at ocrleeo com I . htm, must be retained by the sub rant recipient or implementing agency, and must be available f g organization must also submit an EEO Certificationor review or audit. The to FDLE. C. If the subgrant recipient or implementing agency is required received any single award of g y qu red to prepare an EEO Plan and has g $590,000 or more from the Department of Justice it mu submit its plan to the Department of Justice fora approval. A must Justice approval letter must be submitted pp copy of the Department of mitted to FDLE. The approval letter expires two ears from the date of the letter. y d. A subgrant recipient or implementing agency is g y exempt from the EEO Plan requirement if it is has fewer than 5p em ployees or if it does not receive any single award of $25 99Q from the Department of Justice or if it is a nonprofit organization,or more institution, or an Indian Tribe. I f an organization 9 zation� a medical or educational on is exempt from the EEO Plan re uirement must submit an EEO Certification to FDLE, q i t e. The subgrant recipient and implementing agent acknowledge ge that failure to comply with EEO Requirements within fiQ days of the project start date may result in suspension or termination of funding, until such time as it is in compliance. SFY2012 Page 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement fn In the event a Federal or State court of Federal or State administrative finding of discrimination after a du �n�strat�ve agency makes a e process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds the recipient of the finding to the office for civil Rights, Office will forward a copy g ffice of Justice Programs. 34. Americans with Disabilities Act Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 01-336, which prohibits discrimination b public requires certain Y p 1 c and private entities on the basis of disability and re a rta n accommodations be made with regard to employment (Title l), state and local government services and transportation Y Title 111), and telecommunications p (Title Il}, public accommodations Mons (Title IV}. 35. Immigration and Nationality Act No public funds will intentionally be awarded to an contract unauthorised alien workers Y or who knowingly employs co nstituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration a =_ _� g and Nationality ,Act � INA ). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation b the subgrant Y g recipient of the employment provisions contained in Section 274A(e) of the I NA shall be grounds for unilateral cancellation of this contract by the Department, 36. National Environmental Policy Act (NEPA) a. The subgrant recipient agrees to assist FDLE in complyingwith Historic Preservation Act and other the NEPA, the National related federal environmental impact analyses requirements in the use of subgrant funds by the subgrant recipient. g p t. This apples to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is beingconducted or any third part and the activity t d by the subgrant recipient Y ty needs to be undertaken in order to use these subgrant funds, g ( 1 ) New construction; (2) Minor renovation or remodeling of a propertyeither a lists the National Register � } don or eligible for listing on g ter of Historic Places or (b) located within a 1 gg-year flood lain; p , 3) A renovation, lease, or any other proposed use of a building result in a change in its basic or facility that will ether �a} g prior use or (b} significantly change its size; and (4) Implementation of a new program involvingthe of use chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, a household, recreational, or educational environments. (5) Implementation of a program relating to clandestine metham he operations, includingthe identification,p tam�ne laboratory seizure, or closure of clandestine methamphetamine laboratories. b. The subgrant recipient understands and agrees that complying with NEPA may require the Preparation of an Environmen tal Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subgrant recipient further implementation p understands and agrees to the requirements for im p n of a Mitigation Plan, as detailed by the Department of Justice at htt ://www. oY . usdoi. ov/BJA/resource/ng a. ht relating to metham hetamine laboratory rrrl, for programs p try operations. SFY 2012 Page 7 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement c. For any of a subgrant recipient's existing programs or activities that will be funded subgrants, the subgrant recipient, upon by these 9 p p specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department of Justice in by Department of Justice of a national or program any preparation p g environmental assessment of that funded program or activity. 37. Non -Procurement, Debarment and Suspension , The subgrant recipient agrees to comply with Executive Order 12549, Debarment Suspension and 2 CFl� 'I80, "OMB Guidelines and To Agencies On Oovernmentwide Debarment And Suspension (Non procurement)" These procedures require the subgrant recipient g p nt to certify it shall not enter into any lower tiered covered tran saction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participatingin this covered r authorised by the Department. If the sub transaction, unless grant is $100,000 or more, the subgrant recipient and implementing agency certify that they and their principals: a. Are not presently debarred, suspended, proposed for debarment declared ineligible, sentenced to a denial of Federal benefits a gable, by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; b. Have not within a three --year period preceding this application been p p convicted of or had a civil judgment rendered against there for commission of fraud or a criminal offense with obtaining, attempting to obtain, or performing public �n connection p g a p l c Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement , theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civillycharged b a o entity Federal, State, or local with commission g Y governmental } son of any of the offenses enumerated in paragraph (1 )(b) of this certification; and d. Have not within a three-year period preceding this application had one o transactions Federal, State, or local) terminated for cause or defaultr more public . 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 DFR Part 89 "New Restrictions 1 Lobbying" and shall file the most current edition of the cons on Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient award of federal contract, rant or cooperativeg p t for 9 agreement of $100,ppp or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed b 31 USC 1352. An who fails to file the required certification i y Y person q s subject to a civil penalty of not less than $ g, 000 and not more than $100,000 for each failure to file. c. As required by 31 USD 1352, and implemented at 28 CFR 89, for persons entering in grant or cooperative agreement ever � ❑p p 9 to a g $ , 000, as defined at 28 C Fly 59, the applicant certifies that: } No Federal appropriated funds have been paid or will be paid, b or on behalf of the undersigned, to an y 9 y person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, with or an employee of a Member of Congress in connection g 9 th the making of any Federal Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement grant, the entering into of any cooperative agreement, and the extension renewal, amendment, or modification of an F � continuation, y Federal grant or cooperative agreement; (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee Y a Member of Congress p Yee of congress, or an employee of g ess in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL "Disclosure Disclosure of Lobbying Activities," in accordance with its instructions; (3) The undersigned shall require that the language of this certification cation be included in the award documents for all subawards at all tiers (including sub rants contra grants and cooperative agreements, and g � contracts under g subcontracts) and that all sub -recipients shall certify and disclose accordingly. 39. State restrictions on Lobbying In addition to the provisions contained in Item 39, above the ex penditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. ,additional Restrictions on Lobbying The subgrant recipient understands and agrees that it cannot use an f directly or indirectly, in Support of the Y federal funds, ether pp enactments repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express Office of Justice Programs. p prior written approval of the 41. 61Pay — to — Stay" Funds from this award may not be used to operate a it 31 be iv pay -to -stay program in any local jail. Furthermore, no funds may given to local jails that operate "pay -to -stay" programs. "Local jail," as referenced in this condition, means an adult facilityor de operated b city, count detention center owned and/or Y Y Y= or municipality. It does not include juvenile detention centers. "Pa -to- stay" programs as referenced in this condition, means a program b which Y amenities and/or accommodations p g Y h�ch extraordinary services, be provided, , not otherwise available to the general inmate population: may p ided, based upon as offenders apparent ability to pay, such that disparate Y confinement are created for the same or similar prate conditions of offenders within a jurisdiction. 42. Mitigation of Health, safety and Environmental risks dealing Methamphetarnine Laboratories with Clandestine If an award is made to support methamphetamine laboratoryoperations must comply with this condition which the subgrant recipient provides for individual site environmental assessmenttimpact statements as required under the National Environmental Policy Act, a. general Requirement: The subgrant recipient agrees to comply with Federal, State, and local environmental, health and safety laws and regulations applicable het pp to the investigation and closure of clandestine metham p amine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resultingfrom the o laboratories. operation on of these b. Specific Requirements: The subgrant recipient understands and agrees g ees that any program or initiative involving the identification, seizure, or closure of clandestine me thamphetamine laboratories can result in adverse he alth, safety and environmental impacts to () the law enforcement and other governmental personnel involved; (2) an residents occupants, users, and neighbors of the site of a seized l Y p nts, clandestine laboratory, (3) the seized laboratory site's immediate and surrounding environment of the site(s) where an remaining g chemicals, SFY2012 Page 13 Edward Byrne !!Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement equipment, and waste from a seized laboratory's operations are laced p or come to rest. Therefore, the subgrant recipient further agrees that in order to avoid adverse health, safetyand environmental or mitigate the possible ental impacts from any of clandestine methamphetamine operations funded under this award, it will () include the nine, below listed protective measures or components, (2) provide for their adequate funding to include funding, as necessary, beyond that provided b this award- and Y f (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrant meal recipient understands that it may implement these protective g use of its own resources and staff p measures directly through the or may secure the qualified services of other agencies, contractor or other qualified third party, () Provide medical screening of personnel assigned or to be as signed ssigned by the subgrant recipient to the seizure or closure if of clandestine metham hetamin p e laboratories; (2) Provide Occupational Safety and health Administration OS for law (OSHA) required initial and refresher training w enforcement officials and other personnel assigned by the subgrant recipient to either the seizure or closure of clandestine meth laboratories; amphetamine (8) As determined by their specific duties, equip personnel assigned OSHA required protective �w p 9 ed to the project with p ear and other required safety equipment; (4) Assign properly trained personnel to prepare a comprehensive p contamination report on each closed laboratory; (5) Employ qualified disposal contractors to remove all chemicals and con and associated glassware, equipment, contaminated materials and wastes from the site(s) of each seized clandestine laboratory; (6) Dispose of the chemicals, equipment, and contaminated materials als and wastes removed from the sites of seized labors r� tones at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; (7) !!Monitor the transport, disposal, and recycling components of subparagraphs ubparagraphs 5 and 6 immediately above in order to ensure proper compliance; (8) Have in place and implement an inter -agency iagreement or of with a responsible State en g her form of commitment environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed laboratory and (ii) coordination with the re clandestine responsible party, property owner, or others to ensure that any residual contamination is remediated, if necessary,d i with existing State and Federal requirements; and ann accordance (9) Have in place and implement a written agreement with the responsible respond p nsible state or local service agencies to properly pond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified w personnel respond to the potential health needs of any minor at the site; (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities subject to arrest for other criminal violations* i'i ties or �s rr� � � � }ensure immediate medical testing for metha phetamine toxicity, and (iv} arrange for any follow-up medical tests examinations, or health care made necessary as a result of metham hetamine p toxicity. 43. Limited English Proficient LEP In accordance with Department of Justice Guidance pertaining to Title V p 9 I of the Civil Rights Act of SFY 2012 Page 14 Edward Byrne Memorial Justice Assistance Grant (JAG.) } Program Florida Department of Law Enforcement 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For more information on the civil rights responsibilities at recipients have in providing language services to LEP individuals please see the website at http://www.lgp.gov. 44. The Coastal Furrier Resources Act The subgrant recipient will comply and assure the co mpliance of all contractors with the provisions of the Coastal Barrier Resources Act P.L. 9?�-3 850et se ,which � 48} dated October � 9, 98� �� 5 U SC q } prohibits the expenditure of most new Federal f Coastal Barrier Resources System, funds within the units of the 45. Enhancement of security If funds are used for enhancing security, the subgrant g t recipient agrees to: a. have an adequate process to assess the impact of measure that is undertaken on t p any enhancement of a school security he incidence of crime in the geographic area where the enhancement is undertaken. b. Conduct such an assessment with respect to e Department the aforementionedp each such enhancement ; and, submit to the assessment in its Final Program Report. 48. Environmental Protection Agency's (EPA) ) list of violating Facilities The subgrant recipient assures that the facilities unde r its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Violating Facilities and thati 9 Purpose are not listed on the EPA's list of it notify the Department of the receipt of an Comm R the Director of the EPA office of Federal Activities indicating y communication from icating that a facility to be used in the project is under consideration for listing by the EPA. 47. Flood Disaster Protection Act The subgrant recipient will comply with Section 1 02a � 9�`3, Public Law 93-2 � } of the Flood .Disaster Protection Act of 34, 87 Stat• 975, requiring that the purchase of flood ins communities where such insurance is available as a condition of theinsurance in financial assistance for construction or acquisition receipt of any federal identified as an area havingq purposes for use in any area that has been special flood hazards. 48. National Historic Preservation Act It will assist the Department cif necessary)in assuring g compliance with section 106 of the rational Historic Prese rvation Act of 1955 (15 U.S.C. § 479)= Ex. Order 11593 ,the Archeological (identification and protection of historic properties), ological and Historical Preservation Act of 197 U.S.C. § 489 a-1 et seq.}, and the stational Environmen 4 �� 8 tal Policy Act of � 959 �4� U.S.C. § 4321). 49- Omnibus crime Control and safe streets Act The subgrant recipient will comply and assure the compliance p nce of all contractors, with the applicable provisions of Title l of the Omnibus Crime Control and Safe Streets Act of 1958 as amended; the Juvenile Justice and Delinquency Prevention Act or r the victims of Crime Act; as appropriate, the provisions of the curr ent edition of the Office of Justice Program Financial and .Administrative Guide for Grants; and all other applicable State pp a e and Federal laws, orders, circulars, or regulations. SFY 2012 a Page 15 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement 50. Human Research subjects Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent, 51. rational Information Exchange Model specifications To support public safety and justice information sharing, the office of Justice Programs requires the subgrant recipient to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Subgrant recipient shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this condition, visit htt ://www. niem. ov/im lementation uide. h . 52. Reporting, Data collection and Evaluation The subgrant recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the Bureau of Justice Assistance. 53. Primacy Certification The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. subgrant recipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 54. state Information Technology Point of contact The subgrant recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www.it.oiov/default.as x?area= olic AndPractice& a e= ❑46. 55. Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subgrant recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 56. supplanting The subgrant recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. SFY 2012 Page 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement 57. Conflict of Interest The subgrant recipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 58. Uniform Relocation Assistance and Real property .Acquisitions Act The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C, § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs. 59. Limitations on Government Employees Financed by Federal Assistance The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. 60. Equal Treatment for Faith Based organizations The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing 'Equal Treatment for Faith Based Organizations€` (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or prose lytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.oip.,qov/about/ocr/egual fbo.htm. 61. Certification for Employees Working solely on a single Federal Award Any project staff that are fully funded by the grant must certify that they worked solely on the grant. The certification must be prepared at least semi annually and must be signed by the employee and by a supervisory official having first hand knowledge of the work performed by the employee. 62. Reporting potential Fraud, Waste, Abuse, and Similar Misconduct The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds 63. Task Force Training Requirement The subgrant recipient agrees that within 120 days of award, for any law enforcement task force funded with these funds, the task force commander, agency executive, task force officers, and other task force members of equivalent rank, will complete required online (intern et -based) task force training to be provided free of charge through BJA's Center for Task Force Integrity and Leadership. All current and new task force members are required to complete this training once SFY 2012 'age 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement during the life of the award, or once every four years if multiple awards include this This training will address task force effectiveness as we requirement. II as ether key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection . Additions i ,and task. force oversight and accountability. I information will be provided by BJA regarding the required training and access methods via BJA's web site and the Center for Task Force o ce Integrity and Leadership (www.ctfi.org). 64. Funds to Association of Community organizations for Reform Norm (ACORN) Unallowable Subgrant recipient understands and agrees that it cannot use an federal f indirectly, in support of an contra Y I funds, ether directly or pp y contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJ P. p 85. High Risk Subgrant Recipients The subgrant recipient agrees to comply with any additional requirements that during the grant performance period if the q may be imposed p U.S. Department of Justice determines that the subgrant recipient is a high -risk grantee. Cf. 28 C.F.R. parts 58, 70. 86. Text Messaging While Driving Pursuant to Executive Order 13513, "Federal Leadership on ReducingText I' Driving," �'4 Fed. Reg, 51225 October 1 200Messaging While9}, the subgrant recipient is encouraged to adopt and enforce policies banning employees from text messaging while drivingan vehicle course of performingwork funded b Y h cle during the y this subgrant and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused b distracted drivers. Y acted 67. Central Contractor Registry (CCR) The subgrant recipient must maintain the currency of its information in the C report required under CR until �t submits the final financial re p q r this award or receives the final payment, whichever is later. This requires that the subgrant recipient review and update the information after the initial registration, and more frequently at least annually q ntly if required by changes in its information or another award term. 68. Maximum Allowable Salary No portion of these federal grant funds shall be used towards an art of the annual compensation of an employee of the Y p ual cash Ysubgrant recipient whose total annual cash compensation exceeds 1 1 O IQ of the maximum salary payable to a member of the Federal government's Executive Service at an agency with a Certified g Senior q Y SES Performance Appraisal System for that year. (The salary table for SES employees is available at httP://www.OPM.qov/oca/lOtables/indexSES,as ,} (A subgrant recipient may compensate an employee at a higher rate, provided the am excess of this compensation limitation is aid with p amount in p non-federal funds.} This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJ P official indicatedY nd v�dual in the program announcement under which this award is made. SFY 2012 Pee 18 RESOLUTION NO. 231 - 2011 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 2011-12 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the funding for Fiscal Year 011-2012 Edward Byrne Memorial Ju ti (JAG) Program- and Y s ce Assistance Grant WHEREAS, the Monroe County Board of Commissioners agrees g ees to serve as the coordinating unit of government in the preparation of the rant proposals and in the distribution g of funds allocated to Monroe County in the amount of $104,85gr withcash match; andn° WHEREAS, the Monroe County Substance Abuse Policy Advisory i t Y sory Board, with given to the County s current drug control efforts, has recommende d ce rta r n programs receive funding to provide the community with activities focused on r drug and alcohol education p evention, rehabilitation, and treatment; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS SS ONERS OF MONR OE COUNTY, FLORID,, that: 1. The Board of County Commissioners concurs with the Monroe County Substance Abuse Policy Advisory Board's recommendations, • and that 2. The Cou nty Administrator is hereby authorized to sign and submit the application g . Rp packet for the Fiscal Year 2011_2012 grant funds to the Florida Department of Law Enforcement Edward Byrne Memorial Justice ustice Assistance Grant (JAG) Program; and that 3. This resolution shall become effective immediate) upon on p adoption by the Bo ard of County Commissioners and execution b the Presiding Clerk. � g Officer and PASSED AND ADOPTED by the Board of County Comm' } ty Commissioners of Monroe bounty, Florida, at a regular meeting of said Board held on the 17th day of August, 2011. r w� Mayor Carruthers Yes :7 4 Mayor Pro Tern Dice Yes Commissioner MurphyNJ �., Commissioner Neugent Yes71 Commissioner Wigington Yes Y ca Monroe Coup o "ssioner Attest: _ . Clerk of Court Mayor J � e CERTIFICATION FORM Recipient Name and Address: Monroe County, 1100 Simonton Street, Key Nest, FI 33040 Grant Title: BTC: Monroe Youth Challenge Grant Number .2010-JAGC- 1769kward Amount; $ 20 000 Contact Person Dame and Title: Lisa Tennyson, Grants Admin. Phone Number: (305)1�9�-4444 Federal regulations require recipients of financial assistance from the office of Justice Programs (OJP), its component agencies, and the Office of Community oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal Employment opportunity Plan (ESOP) in accordance with 28 C.F.R §§ 42.301 W.308. The regulations exempt some recipients from q p p all of the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an ESOP, but they do not need to submit the ESOP to OJP for review. Recipients that claim a complete exemption from the ESOP requirement must complete Section A below, Recipients that claim the limited exemption from the submission requirement, must complete Section B below. A reciplent should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants, please complete a form for each grant, ensuring that any ESOP recipient certifies as completed and on file (if applicable) has been prepared within two years of the latest grant. Please send the completed form(s) to the office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 71h Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202} 307- 0690 or TTY (202) 307-2027. Section A- .Declaration Claiming Complete Exem tion from. the ESOP Requirement. Please check all the e boxes that apply. ❑ Recipient has less than 50 employees, 0 Recipient is an Indian tribe, ❑ Recipient is a non-profit organization, ❑ Recipient is an educational institution, or ❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than $25,000 l' responsible official],, certify that [recipient] is not required to prepare an ESOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302, t further certify that [recipient] will comply with applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or type Name and Title Signature Date Section B- Declaration Claiming Exemption from the ESOP Submission Re uirement and Certif ying That an ESOP Is on File for Review. If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500 000 then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. ' 42,305): I, Roman Ga s t e s i , County Administrator [responsible officialfs certify that y the Monroe County 13GCC recipient],which has 50 or more employees and is receiving a single award or subaward for $25,000 or .more, but less than $500,000 has formulated an EEOP in accordance with 28 CFR §42.301, et seq., subpart E. t further certify that the ESOP has been formulated an d signed into effect within the past two years by the proper authority and that it is available for review. The EEO P is on file in the office of: Calvin Allen, EEO Officer, Monroe County [organ at 1100 Simontou Street zat on y l address,for review by the public and employees or for review or audit by off vials of the relevant state planning agency or the Office for Civil Rights, Office of Justice Programs, U. S. Department of Justice, as required by relev aws a r ations. Roman Gas tesi, Coutt_ty-AdmiLuistrator � -___� _u Print or type Name and Title -- LlYP Signature D1 a e OMB Approval No. 1 121-0140 Expiration Date: 12/31 i12 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of F iorlda Department of Law Enforcement Office of Criminal Justice Grants Signature: Qja-L ............ +-1. U.'Ld &4p� Typed Name and Title: Wl&t'"01110401" P"MA"Rhtra�4c,4 Date:. sou bgrant Recipient Authorizing f c ial of Governmental Unit l ommisaion Chairman, Mayor, oir DesignatedRepresentative) Typed Name of S ran ci t: Signature: Typed Name and Title: - Roman Gastesi, County iris trator Date; August 17 2011 Implementing Agency O cial, Administrator or Designated Representative Typed Name of Impl n ' g A y: Monro-e--- coulaty Signature: — e Typed Name and Title: Roman GaGresi, County Admi*n' strator Date: August_ 17, 2011 Application Ref # 2012-JAGC-1769 Section #6 Page 1 of 1 Contract -JAGG-MONK- - - Rule Reference 11 ❑-9.045 OCJG-005 (rev. April 2005)