Item F29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16,2011
Bulk Item: Yes M No []
Division: OMB
Department: Grants AdMi �ist�rat�ion�
Staff Person: Lisa Tenn son x44 4
AGENDA ITEM WORDING: Authorization for the Mayor to execute a Memorandum of
Understanding with US Fellowship dba Heron Peacock Supported Living for the
Recidivism Prevention for Mentally III Adults with Criminal and Substance Abuse
Histories Program, for the period from Oct 1, 2011 through Sept 30, 2012.
..... . ............. —
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews
proposals and makes recommendations to BOCC for local funding of programs.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds given at
August 2011 meeting. Certificate of Acceptance for Subgrant Award from FDLE is
also on the agenda for this meeting.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Armroval
TOTAL COST.- $29 859 Indirect Cost:
COST TO COUNTY: _$O
DIFFERENTIAL OF LOCAL PREFERENCE:
SOURCE OF FUNDS: EDLE
0
REVENUE PRODUCING: Yes [-] No AMOUNT PER MONTH
. ...............
.......... ...
e NU YEAR
❑ RISK MANAGEMENT
APPROVED BY: COUNTY ATTY d4/PURCHASING
DOCUMENTATION: INCLUDED: E TO FOLLOW: [-I NOT REQUIRED: El
DISPOSITION: _ AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with - US Fellowship dba Heron Effective Date: 10/01/11
Peacock Supported Living
Expiration Date: 09/30/12
Contract Purpose/Description: Funds provided through FDLE Agreement for Heron Peacock
Supported Living Recidivism Prevention Program for Mentally III Adults with Criminal and
Substance Abuse Histories.
I Contract Manager: Lisa Tennyson
(Name)
Lfor BOCC meeting on 11/16/11
............
4444 OMB/Grants Mgt.
(Ext.) (Department)
Agenda Deadline: 11/1/11
M
CONTRACT COSTS
Total Dollar Value of Contract: $29,,859 Current Year Portion: $29,859
Budgeted? Yes X No Account Codes: 3 q0
Grant: $29,859.00
County Match: $0
at
Division Director
Risk Mana e ent
O.M.B./Purc asing
County Attorney
I Comments:
ADDITIONAL COSTS
CONTRACT REVIEW
ChangE
Needei
Yes[-] No
Yes[-] Ncr
Date Out
Yes[-] NoED "e
Yes[:] No[Z]
/c)
Ful"I MtW1bt2U 1vKF 4F.-1
EDWARD BYRE MEMORIAL JUSTICE ASSISTANCE GRAIN PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 1 oth day of November, 2011,
by and between MONROE COUNTY, a political subdivision of the State of Florida
whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to
as "COUNTY," and U.S. Fellowship dba Heron -Peacock Supported Living, hereinafter
referred to as "AGENCY."
IVITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -
grant of Edgard Byrne Memorial Justice Assistance to the COUNTY to implement the
Heron Peacock Recidivism Prevention for !Mentally III Adults With Criminal And
Substance Abuse histories program; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward mMemorial
err orial
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S. application
for the Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1 . TERM _ The term of this Agreement is from October 1, 2011 through
September 30, 2012, the date of the signature by the parties notwithstanding, unless
earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the COUNTY'S. Edward Byrne Memorial Justice Assistance
Sub -grant Award, attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
surer of $29,859. All funds shall be distributed and expended in accordance with the
Project Budget Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub -grant Award Certificate and Application 11 and all
laws, rules and regulations relating thereto are incorporated b reference(AttachmentCy
y
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a
detailed a quarterly performance report not later than 7 days after the end of each
quarter. The quarterly performance reports must include a response to all objectives
included in your project, as described in the Performance section in the grant
agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is
required as part of this quarterly report. The AGENCY shall render to the COUNTY,
monthly itemized invoices, not later than 30 days after the end of each month,
properly dated, describing the services rendered, the cost of the services, and all other
information required. The original invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key Test, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
3. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in section 4 of this Agreement.
0. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one -hundred twenty (120) days following
the Agreements lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Rick Casey, Executive Director
1100 Simonton Street Heron -Peacock Supported Living
Key West, FL 33040 1320 Coco Plum Drive
Marathon, FL 33050
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
l t UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particular) Article
y g
Section 3 of the Constitution of the state of Florida and Article 1 of the United states
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances rules or
g
regulations shall constitute a material breach of this Agreement immediately upon j delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS —The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensations civil service or other employee rights or
privileges
granted to the COUNTY S officers and employees either by operation of law orb the
COUNTY. COU y
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
y �
any and all claims, losses, damages, or lawsuits for damages, arisingfromallegedly
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arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly g Y signed b the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
0
... .................
Deputy Clerk
Witness
Witness
By.
Mayor/Chairman
Heron -Peacock Supported Living, Inc.
BY:
Title:
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to HumanService and
Community -Based organizations, county travelers, and contractual parties who have
reimbursable expenses associated with Monroe County business. These guidelines, as
they relate to travel, are from the Monroe County Code of ordinances and State laws
and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that
the attached expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this org anization's
contract with the Monroe County Board of County Commissioners and will not be
submitted for reimbursement to any other funding source."
Invoices should be billed to the contracting agency. Third party pY a rents will not be
considered for reimbursement. Remember, the expense should be prior rior to
requesting a reimbursement.
p
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter -company allocations are not
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considered reimbursable expenditures unless appropriate payroll journals for the
charging department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense ense is
p
needed. If a Payroll Journal is provided, it should include: dates, employee name
salary or hourly rate, total hours worked, withholding information and payroll aY roll taxes
p
check number and check amount. If a Payroll Journal is not provided, the following
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information must be provided: pay period, check amount, check number, date payee,
s � = I� Y
support for applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the Count contract is required for
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reimbursement. For overnight or express deliveries, the vendor invoice must be
included.
Rents, ..eases, etc.
A copy of the rental or lease agreement is required. deposits and advance payments
are not allowable expenses.
Reproductions, copies, etc.
A log of copy expenses as they relate to the County contract is required for
reimbursement. The log must define the date, number of copies made, source
document, purpose, and recipient. A reasonable fee for copy expenses will be
allowable. For vendor services, the vendor invoice and a sample of the finished product
are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date,
the number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including; the party called, the
caller, the telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida voucher for Reimbursement
of Travel Expenses. Travel reimbursement requests must be submitted and will be paid
in accordance with Monroe County Code of ordinances and State laws and regulations.
Credit card statements are not acceptable documentation for reimbursement. If
attending a conference or meeting a copy of the agenda is needed. Airfare
reimbursement requires the original passenger receipt portion of the airline ticket. A
travel itinerary is appreciated to facilitate the audit trail. Auto rental reimbursement
requires the vendor invoice. Fuel purchases should be documented with paid receipts.
Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a
taxi from one's residence to the airport for a business trip is not reimbursable. Parking
is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls
are not allowable expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL,
PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of
Ordinances. An odometer reading must be included on the state travel voucher for
vicinity travel. Mileage is not allowed from a residence or office to a point of departure.
For example, driving from one's home to the airport for a business trip is not a
reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL,
PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of
Ordinances. Meal guidelines state that travel must begin prior to 6 a.m. for breakfast
reimbursement, before noon and end after 2 p.m. for lunch reimbursement, and before
6 p.m. and end after 8 p.m. for dinner reimbursement.
Non -allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay
expenditures (unless specifically included in the contract), contributions, depreciation
expenses (unless specifically included in the contract), entertainment expenses,
fundraising, non sufficient check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time
period of to
Check # Payee
Reason
Amount
101
Company A Rent
$ X,XXX.XX
102
Company B Utilities
XXX.XX
104
Employee A P/R. ending 05/14/01
XXX.XX
105
Employee B P/R ending 05/28/01
XXX.XX
(A)
Total
$ X,XXX.XX
(B)
Total prior payments
$ X,XXX.XX
(C)
Total requested and paid (A + B)
$ X,XXX.XX
{D}
Total contract amount
$ X,XXX.XX
Balance of contract (D C)
$ X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that
the expenses are accurate and in agreement with the records of this organization,
Furthermore, these expenses are in compliance with this organization's contract with
the Monroe County Board of County Commissioners and will not be submitted for
reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 201
by who is personally known to me.
Notary Public Notary Stamp
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public Mork, may not submit
bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MON ROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and
may also, in its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid
to the former County officer or employee.
Date:
STATE OF
COUNTY OF
(signature)
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed
his/her signature (name of individual signing) in the space provided above on this
dayof .................................. . .. . . 120 V
& a
My commission expires:
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Gives each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the terms
of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere
to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (}y5 das after such
conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
STATE OF
COUNTY OF (Signature of Respondent)
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of individual
signing) affixed his/her signature in the space provided above on this
day of 1200
M
Notary Public y commission expires:
Florida Department of
Law Enforcement
Gerald M. Bailey
Comn--iissiever
OCT 3 2011
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
(850) 617-1250
www.fd1e.state. fl,us
The Honorable Heather Carruthers
Mayor
Monroe County Board Of Commissioners
530 Whitehead Street
Key West, FL 33040
Re: Contract No, 2012-JAGC-MONR-2-C4-246
Dear Mayor Carruthers.,
Rick Scott, Governor
Pam Bondi, Attorney General
Jeff Atwater, Chief Financial Officer
Adam Putnam, Commissioner of Agriculture
The Florida Department of Law Enforcement is pleased to award an Edward Byrne
Memorial Justice Assistance Grant to your unit of over in the amount of
$ 29,859.00 for the project entitled, HERON -PEACOCK: RECIDIVISM PREVENTION
FOR MENTALLY ILL ADULTS WITH CRIMINAL AND SUBSTANCE ABUSE
HISTORIES. These funds shall be utilized for the purpose of reducing crime and
improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the sub rant. Changes were
made after your application was received In this office. Therefore, the Standard
4
Conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
C('.')rnmitt ed to
Service * Integrity , Respect * Qt_ialfty
The Honorable Heather Carruthers
Page Two
We look forward to working with you on this project, If we can be of further assistance,
please contact Janice Parish at 850/617-1250.
Sincerely,
Dam'111� 10s,
Clayton/ H. Wilder
Administrator
CHW/JP/st
Enclosures
State of Florida
Office of::Crw*ninal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
................
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2012-JAGC-MONR-2-C4-246, in the amount
of $ 29,859.00, for a project entitled, HERON -PEACOCK: RECIDIVISM
PREVENTION FOR MENTALLY ILL ADULTS WITH CRIMINAL AND SUBSTANCE
ABUSE H I S TO R I ES, for the period of 10/0 112011 throw ro ug h 09/30/2012, to be
implemented in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's Standard Conditions and any special
conditions governing this subgrant.
(Signature of Subgrantee's Authorized Official)
(Typed Name and Title of Official)
(Name of Subgrantee)
(Date of Acceptance)
Rule Reference 11 D-9.006 OCJG-0 12 (Rev. October 2005)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date ofAward: 904-3o-j)
Grant period: From: 10/01/2011 TO: 09/30/2012
Project Title: HERON -PEACOCK RECIDIVISM PREVENTION FOR MENTALLY ILL
ADULTS WITH CRIMINAL AND SUBSTANCE ABUSE HISTORIES
Grant Number: 2012-JAGC-11IONR-2-C4-246
Federal Funds: $ 29,859.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 295859.00
State Purpose Area: A : State/Local Initiatives - Coordinate/Organize Local
Initiatives/State Initiatives
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a sub rant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351 , as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 DI
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-1 10 or A-1 02, as applicable, and A-21, in their entirety. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided -
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
AJA
Authorized Official
Clayton H. Wilder
Administrator
Date
( )This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief official
Name: Heather Carruthers
Title:
Mayor
Address:
530 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3430 Ext:
Fax:
305-292-3577
Email: carruthers-heather@a monroecounty-tl.gov
Chief Financial officer
Name: Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City.-
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email:
dkolhage@monroe-clerk.com
Application Ref # 2012-JAGC--1768 ---
Contract 2012µJAGC-MONR-2MC4-246
Section #1 Page 1 of 2
Rule Reference 11 Q-9.000 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - county -wide
Implementing Agency
Organization Name: Monroe county Board of commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title: Mayor
Address: 530 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3430 Ext:
Fax:
305-292-3577
Email:
Carruthers-heather@monroecounty-fl.gov
Project Director
Name:
Lisa Tennyson
Title:
Grants Administrator
Address:
1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4444 Ext:
Fax:
Email: Tennyson-Lisamonroecounty-fl.gov
Application Ref # 2012-JAGC-1768 Section #1 Page 2 of
Contract 2012-JAGC-MONK-2-C4-246
Rule Reference 11 D-9.996 OCJG-005 (rev. April 2695)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
General Project Information
Project Title:
Subgrant Recipient:
Implementing Agency:
Project Start Date:
Problem Identification
HERON -PEACOCK: RECIDIVISM PREVENTION FOR FOR
MENTALLY ILL ADULTS WITH CRIMINAL AND SUBSTANCE
Monroe county Board of commissioners
Monroe county Board of commissioners
16/1/2011 End Date: 918612012
The proposed project will provide housing and supportive services to men and women who are
mentally ill, with a history of incarceration and substance abuse. We will also monitor and
educate all program clients in order to promote successful recovery, prevent drug abuse and re -
incarceration.
Jails, prisons, and streets have now become the alternatives to therapeutic programs. A May 13
9 Y ,
2610 article in the Boston Examiner reviewed a recent report entitled "More Mental! ill Persons
are in Jails and Prisons than Hospitals, A Survey of the S Y
P y States". The article notes, "For every one
mentally ill person in a hospital in the U.S., there are more than three in prisons". The report itself
was a joint effort of the Treatment Advocacycenter and the N P
atonal Sheriffs Association, and
also asserts that 16% of those in prison have a serious mental illness. This compares to a 1988
finding when the percentage was 6.4%. Thus in less than three decades, the of
mentally ill prisoners has almost tripled.
percentage
In a recent Key West citizen article, Monroe county Sheriff Bob Peryam, stated that in the
Monroe county correctional Facility that "we're looking at reducing the population of folks with
mental health issues, drug or alcohol issues, or homeless issues. Many of these people do not
need to be in jail." In fact, data provided by the Guidance care center of the Keys indicates that:
1) the majority of people with mental illness are low-level,Y non-violent offenders who are exhibiting
in public symptoms of untreated mental illness. 2} Monroe county Detention center reports that
80+% of those arrested have substance abuse roblems. P
p 3} There were 1,44� substance abuse
related bookings in FY 2007-68 in Monroe county. Incarceration of a mentally Ill person is
considerably more expensive than it is for the average off
g ender, since during r� ng incarceration, these
offenders need ongoing mental health treatment and greater supervision. Intensive supervision is
needed to prevent suicide attempts while in jail ensure P
P ! e medication management/compliance and
to prevent victimization by the other prisoners.
By releasing them into our community -
based offender supportive housing program, clients will have a safe residence and support
services necessary to recovery and, hopefully,not returning PP
g to the criminal Justice system. What
is needed is stable housing, support, and safe transportation to a recovery ram pro in lace
before release. These services are provided in Monroe g P
P oe county through Heron -Peacock Supported
Living. It has been shown that once people have housing they are more receptive to participating
in other programs to deal with mental health and p p P g
substance abuse issues. For example, a
Peacock Apartments client had left the program but relapsed and was arrested and brief!
requested to return to Peacock Y
incarcerated in another county. She re
q ock and said that she "wanted to
come home" where she could re -start her recovery. In addition, the supportive services we use
address mental health issues, improve life skills and develop a treatment program that enables
clients to g
Application Ref # 2012-JAGC-1 768 Section #2 Page 1 of 6
Contract 201 2-JAGCTMONR_2WC4_
Rule Reference 11 D-9 006 OCJG-005 (rev Apnl 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
remain clean and sober, and become a productive member of our community. In fact
, t, this past
two years nine formerly incarcerated clients were among those that moved from our program to
tY
independence in the community.
g
Heron -Peacock not only offers a more effective recovery environment than alternatives such as
homelessness, correctional institutions, and State psychiatric hospitals, they are considerably
more cost effective. For example, information provided by the Monroe county Sheriffs office
indicates that it costs approximately $85.00 a day to maintain a prisoner in the CountyJail. In
addition, the dailycost of a stay a
y t FL Northeast State Psychiatric Hospital is approximately
$233, 00, By contrast the average cost per day for our programs is $43.43 FY 2011). H-p
reduces these financial impacts� � by giving clients the opportunity to live as Independently as
possible in a safe environment and equipping them with the tools they need for recovery,
B. Problem Significance:
As described above there is a critical need to address the problems of widespread, ineffective
and often unnecessary Incarceration of people who have mental illness and who have a dual
diagnosis of substance abuse. (For example, the mentally ill are often incarcerated for minor
misdemeanor crimes such as trespassing and loitering, which can be a result of their illness. The
may not understand the charges against them, and some are incompetent e to stand trial.) This
Y
hurts the criminal justice system and the taxpayers by overcrowding correctional facilities and
presenting inmates who have difficult problems and need specialized and/or expensive. It can
also harmfully affect a person with mental illness to the extent that they may never recover and
will suffer the "revolving door" cycle of drug and alcohol abuse, possible homelessness, and
returning to incarceration. Many of our severe and chronic mentally ill live on a $550 a month
disability check which cannot pay for housing in Monroe County. our non-profit is the only
provider of transitional and permanent supportive housing for this
PP g t s population In the Florida Keys.
Finally, we are helping to repair human lives that have experienced profound pain, anguish,
possible indignities, hunger, addiction and loneliness.
C. Needs Assessment:
The problem of incarceration of adults with mental illness and substance abuse, especially those
who are not major offenders, Is veryserious and is r p Y
growing, According to the Strategic Plan
developed by the Monroe County criminal Justice Mental Health/Substance Abuse DiversioQ
Planning Council (MCJMHSA), current estimates suggest that as many as 700,000 of adults
entering jails each year have active symptoms of mental illness and three-quarters of these
Individuals meet criteria for a co-occurring addictive disorder (Gains, 2001). Almost all jall inmates
with co-occurring mental illness and substance use disorders will l } eave correctional settings and
return to the community. In addition, Monroe County is considered to be an area of critical need
with inadequate resources, to meet the requirements of a disproportionately high percentage of
Indlvlduals with Mental Illness or Co-OccurringDisorders, g p g
e s, In need of services, Monroe County
has the third highest incarceration rate in the State of Florida_ The Homeless rate in Monroe
County is the one of the highest per capita, in the State of Florida. There is onlyone Assisted
Living Facility with a Mental Health License servinga total to of �8 low -Income clients the Heron)
and only one housing facility with a total of 29 beds willing to take individuals with serious mental
Illnesses and substance abuse (Peacock Apartments). In addition, the 2009 stud showed that
outreach, intake, and assessment were one of the to two areas y p eas of unmet need for the homeless_
_. Application Ref # 2012-JAGC-1768
Contract 201 2-JAGC-MGNR-2-C4-
Section #2 Page 2 of 5
Rule Reference 11 ❑-9 006 OCJG-005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In fact, the problems of inappropriate incarceration and its link to homelessness have become so
epidemic that the federal Substance Abuse and Mental Health Services Administration (SAMHSA)
has identified major initiatives "to divert Individuals with mental illness from the criminal justice
system to mental health treatment and appropriate supported services"
Heron -Peacock Supported Living is the only supported living program of its kind in the Florida
Keys for people with a history of mental illness.
Project Summary (Scope of Work)
The United States Fellowship of Florida dlbla Heron -Peacock Supported Living proposes the
project entitled Supported Housing to Prevent Recidivism or Diversion of Adults with Mental
Illness & Substance Abuse. This initiative will focus on decreasing clients' return to
homelessness and incarceration or re -incarceration in correctional facilities by providing
competent referral and intake services, provision of housing and activities to stabilize their
situation and help them with recovery and assistance with obtaining benefits e.g. Social Security
income, and a supported employment program to ensure that clients have resources so that they
will have income to sustain them and enable clients to function on their own and prevent repeat
incarceration.
In short, our housing and supported services help people with mental illness and a history of
incarceration to obtain residential, personal, and financial stability to become self-reliant, live
successfully and independently in the community, and prevent recidivism. It is not an "evidence -
based" program, however, it has proven to be effective and successful.
The spectrum of clients in the program includes men and women, 18 years of age and older from
all backgrounds and demographic groups who may have mental health difficulties and concurrent
problems with drugs or alcohol and have been incarcerated. Heron -Peacock operates two
facilities, Peacock Apartments located in Key West (Lower Keys), offering independent living with
supportive services for up to 31 adults. In Marathon the Heron, a licensed Assisted Living Facility
(ALF) provides housing with more Intensive support, for up to 18 adults with chronic or severe
mental illness.
Support services include stable housing, medication management and supervision, drug
screening testing and counseling, referrals to other providers for psychiatric consultations,
prescriptions, medical and dental care and related services. Transportation, life skill development,
supported employment, and recreational outings are other activities. other services may include
assistance with personal grooming, food service, and help with daily activities such as shopping,
banking, etc, , and 24-hour staff support.
Both facilities offer educational programs, skills development, supported employment, and other
constructive activities, augmented by the Personal Growth Center (PGC) operated by the
Guidance Care Center in Marathon. Clients also receive assistance with applying for and
obtaining benefits such as Social Security Programs. They may also seek assistance with client
fees from the stabilization fund provided through a Challenge Grant. Currently we are serving
As of May 30, 2011 we have 41 clients in residence (87% occupancy), of which 19 meet the
criteria for this program. Therefore 46% of present clients fall into the target
Application Ref # 2012-JAGC-1768 Section #2 Page 3 of 6
Contract 2012-JAGC-M GN R-2-C4-
Rine Reference 11 ❑-9 006 OCJG-005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
population of the proposed project, adults with a history of incarceration and dual diagnoses of
mental illness and substance abuse. This is the group that will be served by our project. Though
we have been successful In helping clients find permanent housing, the number of incoming
clients In this target population is increasing.
OBJECTIVE -
To prevent recidivism of clients with a history of incarceration or referral as an alternative to
incarceration
Activities:
1 . Intake and Referral Services
The Site Manager and Team Leader will use the Intake and referral process to facilitate entry into
the Heron -Peacock Supported Living Program of people referred with a history of arrest and
incarceration, and have a diagnosis of mental illness. Actions Include Initial contact with applicant,
review of the referral for suitability and agreement of the applicant to accept program goals and
policies, conducting background checks and excluding those with a history of violence, non-
compliance with medications and other inappropriate behaviors, determining ability to pay client
fees, and attempting to assist with this. The person applying is then accepted or not accepted into
the program.
2. Provision of stable housing and supported services
Clients are provided with housing at Heron or Peacock, assessed through use of a personal
wellness plan, appropriate supportive services are identified and implemented',
OBJECTIVE
Drug abuse prevention and intervention
Activities.
I. Drug and Alcohol Testing
The project will provide Individual assessment and regular monitoring, drug and alcohol testing
and program and treatment referrals to address and reduce problems of substance abuse, Staff
will determine if the applicant has a history of substance abuse and discuss what the problems
are. During this process clients are advised that the program does not permit drug or alcohol use
and this can be grounds for discharge. Clients are drug and alcohol tested randomly on a monthly
basis and Immediately for cause. If someone tests positive they are counseled by staff and must
agree in writing to participate in a 90-day program during which they are tested weekly and
participate in recovery treatment through a program such as AA or through counseling from a
recovery and treatment professional, After the initial test the client is given two more chances. A
positive test twice more during the 90 days results In discharge from the program. This approach
is unique and has been proven to be more effective than programs that discharge offenders after
one positive test. Professionals in the field regard our program as a best practice since It
assumes that people with substance abuse problems are likely to relapse and need help not
punishment,
2. Recovery and Wellness
This addresses all three areas of need, mental health, drug abuse, and incarceration and includes
activities directed at getting clients better and able to achieve the highest degree of I ndependence
possible and community integration. It will decrease their likelihood of being arrested and
returning to incarceration and assist in their resistance to abuse drugs and alcohol since they will
have a stable and viable lifestyle. Methods of
Application Ref # - ------ . ...... ....... . .... . .....
2012-JAGC- 1768 Section #2 Page 4 of 6
Contract 2012-JAGC-MONR-2-C4-
Rule Reference 1 1D-9-006 OCJG-005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
support include stabilization, entry, and continuation in the program, Wellness Recovery Action
Plan (WRAP), supported employment, and related activities.
Heron -Peacock staff will provide the services Including referrals to treatment programs and
medical personnel. Staff members working with the project include the Program Director, Site
Manager, Full-time Support Worker, and a Part -Time Support Worker, Funding for a portion of
these positions Is Included in the program budget.
We are currently partnering with several local organizations and agencies in coordinating services
to the target population. This includes Guidance Care Center of Monroe County, the Crisis
Stabilization Unit at De Poo Hospital, Pre -Trial Services and the Court System, including the
Public Defender's Office, and the Monroe County Jail Diversion Program, and Samuel's House.
The supplies requested for the project are drug testing kits and sterile gloves.
Application Ref
# 2012--JAGC-1 768
Section #2 Page 5 of 6
Contract 2012-JAGC.-MONR--2-C4-
Rue Reference 1 ID-9,006 0(.',,JG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
MIT$%
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice's
Answer; No
Question: Does the Implementing Agency receive a single grant in the amount of $500, 000 or
more from the U.S. Department of Justice's
Answer: No
vW Application lief # 2012 JAGC-1768 _ _W _
Section #2 Page 0 of 0
Contract 2012-JAGC-MONR-2-C4-
Rule Reference 11 D-9 006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
General Performance Info:
Performance Reporting Frequency; Quarterly
Federal Purpose Area: 005 - Drug Treatment Programs
State Purpose Area: A - State/Local Initiatives - Coordinate/Organize Local Initiatives/State
Initiatives
Activity Description
Activity: Counseling
Target Group: Drug offenders
Geographic Area: Rural
Location Type: community -based organization
Address(es) :
Heron Peacock Apt
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Counseling
Target Group: Mentally III
Geographic Area: Rural
Location Type: community -based organization
Activity Description
Activity: Case Management
Target Group: Drug offenders
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Case Management
Target Group: Mentally Ill
Geographic Area: Rural
Location Type: Community -based organization
Activity Description --
v„ Activity: Drug Testing
Application Ref # 2012-JAOC-1768 - �
Section #3 Page
Contract 2012WJACC-MONK-2-C4µ
Rule Reference 11 D-9 006 OCJG-005 (rev April Zoos)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Target Group: Drug offenders
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Substance Abuse Treatment
Target Group: Drug offenders
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Job Readiness Training
Target Group: Drug offenders
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Job Readiness Training
Target Group: Mentally III
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Intake and Screening
Target Group: Drug offenders
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Intake and Screening
Target Group: Mentally III
Geographic Area; Rural
Location Type: Community -based organization
Objectives and Measures
Application Ref # 2012-JAGC-1788
Section #8 Page 2 of 4
Contract 2012-JAGC-MGfVR-2-C4-
Rine Reference 11 D-9 006 OCJG_005 (rev Aprtl 2005)
Application for FundingAssistance
Florida Department of Law Enforcement
Justice Assistance Grant - county -wide
Objective: 03.A. DS* - Number of
program participants receiving services
Measure: Part 1
Number of program participants to receive services during the grant period
Goal: 19
Measure: Part 2
Number of program participants to receive services during each reporting period
P
Goal: 5
Objective: 05.A.DS* - Number of program slots offered through initiatives
Measure: Part 1
Number of program slots to be available at the start of the grant period
Goal: 19
Measure: Part 2
Number of program slots to be created during the grant period usingfunds from this
grant
Goal: o
Objective: 06.A.BT* - Number of program participants who completed services
Measure: Part 1
Number of program participants to complete services during the period
eriod
Goal: 17
9
Measure: Part 2
Number of program participants who will exit services during the rant period
(complete or not complete)g
Goal: 15
Objective: 53.A.S1 - Number of existing local initiatives
Measure: Part 1
Will this grant continue a local initiative that was begun with any other funding
source, Including a prior Year's grant`
Goal: Yes
.�Application Ref # 201 2wJAGC-1 768
Section #3 Page 3 of 4
Contract 201 2-JAGC-MONK-2-C4-
Rule Reference 11 D-9 006 OCJG_005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
lei
Section Questions:
Question: if "other" was selected for the geographic area, please describe.
Answer- NA
Question- if "other" was selected for location type, please describe.
Answer, NA
Application Ref # 2012-JAGG-1 708
Contract 2012-JAGG_MOLAR-2-G4-
Section #3 Page 4 of 4
Rule Reference 11 ❑-s.00e OCJG-005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
General Financial Info:
1
i"9
Note,,, All financial remttances will be sent,to the Chief Financial Officer
of the Subgrantee Organization,
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget Category
.. .... . .. .. ..........
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$299859.00
$0.00
$2%859.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
Outlay
$0.00
$0.00
$0.00
Indirect Costs
$0.00
$0.00
$0.00
Totals
$29,859.00
$0.00
29,859.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2012-JAGC- 1768
Contract 2012-JAGC-MONR-2-C4- Section #4 Page 1 of 4
Rule Reference I 1 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
w
Budget Narrative;
TOTAL BUDGET: $ 29, 859
CONTRACTUAL SERVICES:
Heron -Peacock will provide approximately 1,800 hours of services to clients. T
err�en s he service will
include: assessments, case management, t, drug testing, substance abuse counseling and recovery
services.
Unit: 1 Service hour
Units to be provided: 1,800 (approximately)
Unit Cost: 16.59 (rounded)
1,800 units x 16.59 per unit = 29,859
TOTAL PROJECT = $ 29,859
CONTRACT:
Monroe County will execute a contract with US FellowshipDBA Heron -Pea
for the period of Oct 1, 2011 thru Sept cock Supported Living
pt 30, 2012 to cover the grant period. A copy of the executed
contract will be sent to FDLE.
Application Ref # 201 2-JAGC-1758
Section #4 Page 2 of 4
Contract 2412-JACC-MONK-2-C4-
Rule Reference I 'I a-9.006 OCJG-005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for sta
ff aff in the
implementing agency, is there a net personnel increase, or a continued net personnel
Y program?
increase from the previous Byrne
Answer: NA/Services provided by contracted provider.
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: NA/Services provided by contracted provider.
Question: Indicate the Operating Capital Outlay threshold established b the
y su bgrantee or
implementing agency, if it is the sheriff's office.
Answer; 17000
Question: If indirect cost is included in the budget, indicate the basis for the plan
salaries and benefits and P ie�9- percent of
}, provide documentation of the appropriate approval of this
plan,
Answer: NA
Question: If the budget includes services based on unit costs, provide a defini
tion ition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Unit Cost based on the following budget:
Salaries and Benefits:
Site Manager: 81725
Team Leader:
8, 938
FT Support Worker-,
7,555
PT Support Worker-
3,643
Sub -total Sal/Ben:
28,859
Expenses:
Drug Test Kits and Gloves: 1,000
TOTAL: $29, 859
Unit cost = 1 service hour
Total units = 1,800 (approximately)
Unit cost = 15.59 (rounded)
1,800 units x 15.59 - $29, 859.
TOTAL PROJECT = $291859
Unit cost provided by contracted provider, July 2011, Monroe County
Application Ref # 2412-JAGC-1768
Contract 201 2-JAGC-MONR-2-C4-
Section #4 Page 3 of 4
Rule Reference 11 D-9.006 OCJG-005 (rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
determined funding for this project via a competitive process.
Application # . ...... ------ . . ...... 2012-JAGC-1 768 .....
Contract 2012-JAGC-MONR-2-C4- Section #4 Page 4 of 4
Rule Reference I I D-9.006 OCJG-005 (rev. April 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement . . . . . ..........
Standard Conditions
Conditions of agreement requiring compliance by u . nits of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (LftR.://www.oip...usd2i.gov/financialguide/index.htm)
and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
hftp://www.oip.us 2
d *L qov/BJA/ laghtml) as well as Federal statutes, regulations,
grant/
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
Florida Administrative Code, Chapter IID-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program": https://www.flrule
Office of Management and Budget (OMB) Circulars: hftp://Www.whitehouse.gov/omb/circulars
o A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non -Profit Organizations"
Code of Federal Regulations: ht#p://www.clpgAov/fdsysl
* 2 CFR 175.15(b), "Award Term for Trafficking in Persons"
* 28 CFR 38, "Equal Treatment for Faith -Based Organizations"
* 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
* 28 CFR 83, "Government -'Fide Requirements for Drug -Free Workplace (Grants)"
* 28 CFR 18, 22, 2330, 3542y 61, and 63
• Public Law 109-162, Title XI Department of Justice Reauthorization, Subtitle B—
Improving the Department of Justice's Grant Programs, Chapter I —Assisting Law
Enforcement and Criminal Justice Agencies, Sec. I I I I. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program:
h!!p://www sd2L.9ov1BJA/_qrant/iag..html
United States Code: !At_P://www-qRo.-.9ov1fdsys/
o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 196811
State of Florida General Records Schedule GSI.SL for State and Local Government
Agencies: htt :I/dlis-dos-state.fl.us/baresA/enschedules/GSi-SL.pdf
2. Allowable Costs
a, Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
SF Y 2012 Page 1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
and federal OMB Circular A-87, "Cost Principles for State, Local and In Tribal
Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-1 10, or OMB Circular A-1 02, and Florida law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
Reporting Time Frames: The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end if of the reporting period. In addition,
if the subgrant award period is extended beyond the original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, asspecified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
Comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts,
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In addition, if
the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted, Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the sub rant Information
Management ON -line (SIMON) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -
audit and post -audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
SF Y 2012
Page 2
Edward Byrne Memorial Justice Assistance Grant (JAG) Pro -gram
Florida Department of Law Enforcement
M The report must be electronically signed by the subgrantee or implementing agency's
chief financial officer or the chief financial officer's designee,
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45) days of the subgrant termination date.
(b) The Financial Closeout Audit must be electronically signed by the subgrantee or
implementing agency's chief financial officer or the chief financial officer's designee.
(3) Project Generated Income (PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. If any PGI remains unspent after the subgrant endsthe
,
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 10, Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the
subgrantee or implementing agency's chief financial officer or the chief financial
officer's designee.
C. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMB Circulars A-21 t A-87, and A-1 10or A-1 02 as
applicable, in their entirety. ,
C. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Obligation of subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement. All payments must be completed within thirty (30) days of the end of
SF Y 2012 Page 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement ...... .........
the subgrant period,
7. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrantee or implementing
agency's chief financial officer or the chief financial officer's designee.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to § 112.061, Fla. Stat.
10. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PG1 was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended. PG1 Earnings and Expenditures reports
Must be electronically signed by the subgrantee or implementing agency's chief financial
officer or the chief financial officers designee.
C. POI expenditures require prior written approval from the Office of Criminal Justice Grants,
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income. PG1 budget requests must be signed by the subgrantee
or implementing agency's chief financial officer or the chief financial officer's designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PG1 remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
I I. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight -hour day. Approval shall be based upon the contract's compliance with requirements
found in the Financial Guide, the Common Rule, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts. If consultants are hired through a competitive bidding process (not sole
source), the $450 threshold does not apply.
SF Y 2012 Page 4
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
12. Property Accountability
a, The subgrant recipient agrees to use all non -expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to § 274, Fla. Stat.
b, The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common R
State and Local governments or the fade ule for
ra 10 M B C i rcu la r A- 110 or A- 102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-1 10 or A-1 02, as applicable.
14. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement,
15. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web -based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Office of Criminal Justice Grants for award
number) awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics,
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring,
Apprehending, Registering, and Tracking. Points of view or opinions in this document are those of
of Justice.
the author 11 and do not necessarily represent the official position or policies of the U.S. Department
16. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program -specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-1 33 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
SF Y 2012 Page 5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
. .... . ............
Florida Department of Law Enforcement
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat.,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550 "Local
1
Governmental Entity Audits" and Chapter 10-650, "Florida Single Audit Act Audits Nonprofit
and For -Profit organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant,
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit ExemptionF;
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
9. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
SFY 2012 Page 6
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
reasons for delay, and the expected start date.
b. If a project is not operational within go days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (go) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
} Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order,
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. written Approval of changes in this Approved Agreement (Grant Adjustments)
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
b. Subgrant recipients may transfer up to 0% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award,
d. bequests for changes to the subgrant agreement must be electronically signed by the
SFY 2012 Fags 7
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
subgrantee or implementing agency's chief official or the chief official's designee.
e. Any certifications required for the requested changes, such as Sole Source, ADP
Justification, Privacy Certification forms, and Confidential Funds certifications, must be
signed by the subgrantee or implementing agency chief official or someone with formal,
written signature authority for the chief official.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under § 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of § 119, Fla. Stat., and made or
received by the subgrant recipient or its contractor in conjunction with this agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons. The subgrant recipient shall comply with State of Florida
General Records Schedule GS1-SL for State and Local Government Agencies:
http://dlis.dos.state.fl.us/barm/genschedules/GS1-SL..p f.
SFY 2012 Page 8
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
25. Personnel Changes
Upon implementation of the project, in the event there is a change in chief officials for the
Subgrant recipient or Implementing Agency, project staff must notify the help desk for FDLE's
online grants management system, SIMON (Subgrant Information Management online), so that
the organization can be updated in SIMON. If the project director changes, a grant adjustment
must be entered in SIMON to reflect the change.
26. Background check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat. shall
apply,
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to § 435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses t❑ cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the• Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
27. Drug court Projects
A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment -Based Drug Court
Programs."
28. overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
SFY 2012 'age 9
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
29. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C,F.R� 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subgrant recipient may be
fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may not satisfy such a fine with
federal funds.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time of
grant application,
33. Equal Employment Opportunity (EEO)
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients and implementing agencies must comply with any applicable statutorily -
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C, §
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 D.S.C. §
5672(b)); the Civil Rights Act of 1964 (42 J.S.C. § 2000d); the Rehabilitation Act of 1973 (29
U.S.C. § 7 94); the Americans with Disabilities Act of 1 990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U.S.C. §§1681, 16831 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non -Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith -
based and community organizations).
b. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
--.......usdoi.gov/about/ocr/eeop comply-htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
c. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must
submit its plan to the Department of Justice for approval. A copy of the Department of
Justice approval letter must be submitted to FDLE, The approval letter expires two years
from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, a medical or educational
institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it
must submit an EEO Certification to FDLE.
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
SFY 2012 Page 10
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
f. In the eVent a Federal or State court of Federal or State administrative
finding of discrimination after a due process agency mares a
p s hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will
of the finding to the Office for civil Rights, p I forward a copy
g ts, Office of Justice Programs,
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans
DADA, Public Lam with Disabilities Act
g -���, which i x
p bits discrimination by public and private entities on the
basis of disability and requires certain accommodations be read
(Title I), state and local government a with regard to employment
g ent services and transportation (Title 11), public accommodations
(Title 111), and telecommunications (Title IV).
35. Immigration and [Nationality ,act
Na public funds will intentionally be awarded to an contractor wh
unauthorized alien workers, co Y o knowingly employs
constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and =_ "
Department shall consider the g Nationality Act � 1NA }. The
employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the I NA. Such violation by the subgrant recipient
Provisions contained in Section 2?'4A(e) of the INA shall be grounds for unilateral cancellation of
contract by the Department.
6. [National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FD LE in complyingFrith the
Historic Preservation Act and other NEPA, the National
Historicrelated federal environmental impact analyses
requirements in the use of subgrant funds by the subgrant recipient. This
following near activities whether or not the p �s apples to the
funds. That is i Y are being specifically funded with these subgrant
t applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken i g pent
funds, n order to use these subgrant
(1 ) New construction;
(2) Minor renovation or remodeling of a property either a
the National Register � � listed on or eligible for listing an
g ter of Historic Places or (b} located within a 1 go -year flood lain;
P ►
(3) A renovation, lease, or any other proposed use of a building
result in a change in its basic r� or facility that w�II ether �a}
g prior use or (b} significantly change its size; and
(4) Implementation of a new program involving the use of chemicals
that areother than chemicalsa
} purchased as an incidental component of a funded activity and
traditionally used, for example, in office household,Y i b
}
recreational, o educational
environments,
(5) Implementation of a program relating to clandestine metham het p amine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetarnine laboratories.
b. The subgrant recipient understands and agrees that complyingwith
,preparation of an Environmental NEPA may require the
e tal Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further
requirements for implementation g p rther understands and
agrees to the re
q plementation of a Mitigation Plan, as detailed by the
Department of Justice at http://www.oip,usd sourcelne a. h I
hetarnine laboratory tm , for programs
relating to metharn
P ory operations.
SFY 2012
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the US,
Department of Justice, agrees to cooperate with the Department Of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
37. Non -Procurement, Debarment and Suspension ,
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Govern mentwide Debarment And
Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarredsusende
m articipating
declared ineligible or is voluntarily excluded fro
authorized by the De psubgrant is pin , this covered transactipd,
artment. If on, unless
the $100,000 or more, the subgrant reciient and
implementing agency certify that they and their principals: p
a. Are not presently debarred, suspended, proposed for debarmen
sentenced to a denial of Federal bent, declared ineligible,
efits by a State or Federal court or voluntarily excluded
from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
p I
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69 "New Restrictions on
Lobbying and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation Of fact upon which reliance was placed when
this agreement was made, Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,0oo
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69for persons entering into a
grant or cooperative agreement over $100,000, , as defined at 28 CFR 69, the applicant
certifies that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
SFY 2012
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Edgard Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
i If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of congress, an officer or employee of Congress, or an employee of
a Member of congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
ward documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub -recipients shall
certify and disclose accordingly.
39. state Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
41. "Pay —to, Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stayf' programs. `Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to -
stay' programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, safety and Environmental risks healing with clandestine
Meth amphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the rational Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety lags and regulations applicable to the investigation
and closure of clandestine methamphetarTine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements. The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine rnethamphetamine
laboratories can result in adverse health, safety and environmental impacts to ( the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
SFY 2012 Page 13
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party,
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
SF 2012 Page 14
Edward Byrne Memorial J - ustice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at,h,ttp://www.lep.gov,
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act P.L. 97-348) dated October 19, 1982 (16 LSD
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U&C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C, § 4321).
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
SF Y 2012 Page 15
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
.... . ......
Florida Department of Law Enforcement . . ..... . .. ..... .... . ......
50. Human Research Subjects
Subgrant recipient agrees to comply with the requirements of 28 C,F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the subgrant recipient to use the National Information Exchange Model (NIEM) specifications and
guidelines for this particular grant. Subgrant recipient shall publish and make available without
restriction all schemas generated as a result of this grant to the component registry as specified
in the guidelines. For more information on compliance with this condition, visit
http://www.niem...gov/i.m.plementationquide.php,
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the
Bureau of Justice Assistance.
53. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information, Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
54. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the recipient agrees to maintain an administrative
file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.lt,oip._qQv/default.aspx?area=policvAndPractice&paqe=1046,
55. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
56. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
SF Y 2012 Page 16
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement...... ....
57. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain,
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally -assisted programs,
59. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. �5 1501-08 and §§ 7324-281
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
60. Equal Treatment for Faith used Organizations
The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part 38,
the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations"
(the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http://www.oir).ciov/about/ocr/egual fbo.htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
62. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor
subcontractor, or other person has either 1) submitted a false claim for grant funds under the,
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
63. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, for any law enforcement task force
funded with these funds, the task force commander, agency executive, task force officers, and
other task force members of equivalent rank, will complete required online (Internet -based) task
force training to be provided free of charge through BJAIs Center for Task Force Integrity and
Leadership. All current and new task force members are required to complete this training once
SF Y 2012 Page 17
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
during the life of the award, or once every four years if multiple awards include this requirement.
This training will address task force effectiveness as well as other key issues including privacy
and civil liberties/rights, task force performance measurement, personnel selection, and task
force oversight and accountability. Additional information will be provided by BJA regarding the
required training and access methods via BJA's web site and the Center for Task Force Integrity
and Leadership (www.ctfli.org).
64. Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval of OJP,
65. High Risk subgrant Recipients
The subgrant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
subgrant recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
66. Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), the subgrant recipient is encouraged to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted
drivers.
67. Central Contractor Registry (CCR)
The subgrant recipient must maintain the currency of its information in the CCR until it..submits
the final financial report required under this award or receives the final payment, whichever is
later. This requires that the subgrant recipient review and update the information at least annually
after the initial registration, and more frequently if required by changes in its information or
another award term.
68. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year,
(The salary table for SES employees is available at
,http-.//www.op.m.....gov/oca/1 Otables/indexS ES. asp.)
(A subgrant recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
SF Y 2012 Page 78
RESOLUTION NO. 231 - 2011
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 2011-12 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding for Fiscal Year 2011-2012 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program; and
WHEREAS, the Monroe coup Board of Commissioners mm+ssioners agrees to serve as the
coordinating unit of government in the re oration
� p of the grant proposals and in the
distribution
of funds allocated to Monroe Countyin
cash the amount of $ 1 �, gig with no
match; and
WHEREAS, the Monroe CountySubstance A ' base Policy AdvisoryBoard with
concern given to the coon 's current drug
control efforts, has recommended certain
programs receive funding provide the community with activities focused on drug
alcohol education, prevention, rehabilitation ug and
and treatment, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COUNTY COMMISSIONERS OF
E COUNTY FLORIDA, that:
1. The Board of County Commissioners conc
urs with the Monroe county
Substance Abuse Policy AdvisoryBoard's r
2. The recommendations- and that
County Administrator is hereby authorized t
application y o sign and submit the
ply on packet for the Fiscal Year 2011-2012 rant fund
Department of Law Enforcement 9 s to the Florida
orcement Edward Byrne Memorial Justice Assistan
Grant (JAG) Program; and that ce
3. This resolution shall became effective immediately upon adoption by the
Board of bounty Commissioners and execution. by the Presiding Officer and
Clerk.
PASSED AND ADOPTED b the Board f
o county Commissioners of Monroe Coup
Florida,daat a regular meeting of said Board heldto fy'
on the ? 7 day of August, 2011. r.
Mayor Carruthers Yes
Mayor Pro Tem Bice Yes
:ate
Commissioner Murphy
�- y Yes
Commissioner Neugent Yes` '
Commissioner Wigington Yesrj
(Seat) Monroe Cou ss ioner
�
Attest:' 4_ C. f[ n
BY:
Clerk of Court
Mayor
CERTIFICATION FORM
Recipient Name and Address: Monroe County 1100 Simonton Street
a Key West, F1 33040
Grant Tine: Heron Peacock: Preventin Re '�x'rYU*Number:
ward Amount: �
Contact Person dame and Tine: Lisa Tennyson. Grants AAmin,_
Phone Number.- (305 ).?-92-4G
Federal regulations require recipients E EEEN�� I
of financial assistance from the Office of Justice r Pro
Office of Community Oriented Policing Services (COPS) to prepare, maintain gams (C7JP), its component agencies, and the
� R p non file, submit to OJP for review, and implement an Equal
Employment
pportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exem t som
the EEC7P requirements. Other recipients, according to the regulations, must rep are, maintain p e recipients from all of
do not need to submit the ESOP to OJP for review. Recipients that claim a completenon file and implement an ESOP, but they
complete Section A below, Recipients that claim the limited exemption from the ESOP requirement must
exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a reef
please complete a form for each grant, ensuring that any ESOP recipient certifies as co pent receives multiple OJP or COPS grants,
prepared within two years o#'the latest grant, Please send the com feted completed and on file (if applicable) has been
p form(s) to the O #lice for Civil R fights, O ffice of Justice Programs,
I.S. Department of Justice, 810 7`h Street, N.V., Washington, D.C. 2053 1. For assistan
0690 or TTY 202 3a7-2027. ce in completing this form, please call (202)307-
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the hU.res
apple that
❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe,
Cl Recipient is a non-profit organization, Q Recipient is an educational institute
0 Recipient is a medical institution, ❑ on, or
Recipient is receiving an award less than S25,O00
[responsible official], certify that
prepare an ESOP for the reasons checked above [recipient] is not required to
pursuant to �S C.F.R ���.3�2. I further certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the deliver
y of services.
Print or type Name and Title
Signature Date
Section B- Declaration Claiming Exem lean from the EE
OP Submission Re utrernent and Certif 'n That an
ESOP Is on File for Review. Y� g
If a recipient agency has 50 or more employees and is receiving a single award or subaw
and for $25,000 or more. but less than S500,000,
then the recipient agency does not have to submit an EEOP to
OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
1. Roman Gastesi County Administrator �
jrespvns� blc offici all, ccrt i fy that
the Monroe County BOCC
jCeCipieht],which has 50 or more
employees and is receiving a sin le award ors ubaward for $25,000 or more, but less than $500,000, has formulated
ESOP in accordance with ?t� CFR §42.30 1, et .veq,, subpart E. I furs a ed an
into effect within the p her certify that the ESOP has been formulated and
past two years by the proper authority and that it is available for review. Th the office of Calvin Allen, EEO Officer, Monroe Count e EEOP is on ale in
at 1100 Simonton Street, �{e West � jargani�ation],
Y Fl 3304� jaddress],for review b
employees or for review or audit by officials of the relevant state i y the public and
p ann�n a ency or the office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required b rel
� y ev aws d lations.
mmRoman— ----------- Gastesi, Count Administrator
Print or trpe Marne and Title --------
---- -----------------
Signature Date
()fitB Approi a No. l 12 l „0I40 F.xpiratickn [),ite- l
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
Whiteout, etc. are not acceptable.
j�
a
... .. . ....
... ........ 0' aw h or
op nm
... eJosi 0 ...... .
..... . . . r, ... ...... ...
Signature.
-
Oo,COMMIR4 t 041
Typed Name and Title. -
Typed Name of Sub cipi
Signature. -
'I 00'j.. g�!�Agoncy.
a Adthl�t � 1lit r �aae.ntativ
a.
Pr
Typed Name of Impl'urxr"
p" Agoj;cy.,
10. &* . — UO_ -n- r _oe Count
Signature:
Typed Name and Title:
n (�37astesi, Com*by Administrator
1 1
Date:
Application Ref # 2012--JAGC- 1768 Section #6 Page 1 of 1
Contract -JAGC-MONR---
Rule Reference 11 D-4006 OCJG-005 (rev. April 2005)