Item F34 e;; "^ BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
•—ftr , 1,41 Mayor Pro Tem David Rice, District 4
C UNTYMONROE -*
Sylvia J. Murphy, District 5
KEY WEST F LORIDA 33040 - `r
^ � � George Neugent, District 2
(305) 294 -4641 ,■ • ' �yS Kim Wigington, District 1
District 4 Office:±i au "'• 9400 Overseas Hi hwa
Florida Keys Marathon Airport
Suite 210
Marathon, FL 33050 _
Ph: 305 289 - 6000— 'y
Fx: 305 289 -4610 i
\
Em: boccdis4 @aimonroecounty -fl.gov
Interoffice Memorandum
Date: November 14, 2011
To: Danny Kolhage, Clerk of the Court
From: Commissioner David Rice, District 4 �'
Re: Voting Conflict Disclosure
Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from
the vote on certain issues that are brought before the Monroe County Board of Commissioners with entities
that I am involved with.
I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not -
for -profit entity, which receives some of its operational funding from the County, as I am currently a
member of the Board of Directors of the Guidance Care Center.
At the November 16, 2011 BOCC meeting, I will abstain from the vote on item(s).
#F32, F33, F34, & F #35, as these items are contractual items for FDLE grant funding for Guidance Care
Center Programs for the Monroe County Jail In -House Program. (Item Agenda summaries are attached.)
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16,_2011
Bulk Item: Yes E NoEl
10 ]VMq9T oweda
Department: Grants
Staff Contact Person: Lisa Tennyson
vAAAA
AGENDA ITEM WORDING: Authorization for the Mayor to execute the Certificate of
Acceptance of Subgrant Award for the Monroe County Jail House Program, using
funds granted by the Florida Department of Law Enforcement for the Residential
Substance Abuse Treatment (RSAT) program, for the period from September 1, 2011
through August 31, 2012..
ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Dept. of
Law Enforcement under the Residential Substance Abuse Treatment Grant Program
for inmates in correctional institutions with six to twelve months remaining on their
sentences. Services provided under contract by Guidance Care Center, Inc.
PREVIOUS RELEVANT BOCC ACTION :_Approval to apply for grant funds given at
AUgUst 2011 meeting. Contract with Guidance Care Center is also being considered
at this meeting.
CONTRACT/AGREEMENT CHANGES: Changes to dates only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $5.5,(j67_QQ
COST TO COUNTY: !L16 6(�Q
_Q
DIFFERENTIAL OF LOCAL PREFERENCE:
SOURCE OF FUNDS: FDLE/fine and forfeiture
fu nd
REVENUE PRODUCING: Yes [] No E AMOUNT PER MONTH
YEAR
�
APPROVED BY:COUNTY ATTY OMB/PURCHINGE] RISK MANAGEMENT
DOCUMENTATION: INCLUDED: Z NOT REQUIRED: �
DISPOSITION: AGENDA ITEM #*,
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract Frith: Florida Department of Law Effective Date: 09/01/11
Enforcement
Expiration Date: 08/31/12
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation
of the Residential Substance Abuse Treatment Program.
IContract Manager: Lisa Tennyson
(Name)
Lfor BOCC meeting on 11/16/11
4444 OMB/Grants Mgt.
(Ext.) (Department)
Agenda Deadline: 11/01/11
CONTRACTcos7s
Total Dollar Value of Contract.- $56 OQ Current Year Portion: $5,556.00
Budgeted? Yes X No Account Codes: 125--06019.-530490-GGI-,Gtnu,-,�9,-xxxxxx
Grant: $50,000,00
County Match-, $16,667.00
I Division Director
1"I
Risk Manag Ment
si
O.M.B./Pure sing
I County Attorney
I Comments:
—
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
Date Out
YesNoev�e r
Pate Needed A
[] Ej-"--'""
YesE] No[Er
Yes E] Ili o[D'
t!L
YesE] No V]
UMB Form Revised 9/11/95 MCP #2
Revised 2/95
013
. . .... .. ....... . ................
Florida Department of
Law Enforcement
Gerald M. Bailey
Commissioner
GCT 1 7 2011
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
(850) 617-1250
www.fdle.state.fl.us
The Honorable Heather Carruthers
Mayor
Monroe County Board of Commissioners
530 Whitehead Street
Key West, FL 33040
Re: Contract No. 2012-RSAT-MONR-1-D1-003
Dear Mayor Carruthers:
Rick Scott, Governor
Pam Bondi, Attorney General
Jeff Atwater, Chief Financial Officer
Adam Putnam, Commissioner of Agriculture
The Florida Department of Law Enforcement is pleased to award a Residential
Substance Abuse Treatment for State Prisoners grant in the amount of $ 50,000.00 to
your unit of government.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. These conditions
should be reviewed carefully by those persons responsible for project administration to
avoid delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service a Integrity Respecto Quality
The Honorable Heather Carruthers
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Martha McWilliams at 850/617-1250,
Sincerely,
Clayton H. Wilder
Administrator
CHW/MKM/sa
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcem'ent
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2012-RSAT-MONR-1-D1-003, in the amount
of $ 50,000.00, for a project entitled, MONROE COUNTY JAIL INCARCERATION
PROGRAM, for the period of 09/01 /201 1 through 08/31/2012, in accordance with the
statement of work contained in the subgrant application, and subject to the Florida
Department of Law Enforcement's Conditions of Agreement and any special
conditions governing this subgrant.
Signature of Subgrantee's Authorized Official
Typed Name and Title of Official
Date of Acceptance
OCJG-01 2 (rev. October 2005)
N
MIR;%
NO
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
MIS
................
............
Subgrantee: Monroe County Board of Commissioners
Date of Award:
Grant Period: From: 09/01/2011 TO: 08/31/2012
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Grant Number: 2012-RSAT-MONR-1-Dl-003
I 1 0
Agency Match: $ 16,667.00
Total Project Cost: $ 66,66700
Program Area: 0001 -. Residential Substance Abuse Treatment
CFI A #: 16.593
Award is hereby made in the amount and for the period shown above of a grant
under Title IV of the Violent Crime Control and Law Enforcement Act of 1994, P.L
103-322, as amended, to the above mentioned subgrantee and subject to any
attached standards or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB Circulars A-1 10
and A-21, in their entirety. It is also subject to such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government
consistent with the purposes and authorization of P.L. 103-322, as amended.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed certification of
Acceptance/ Request for Payment is returned to the department.
Authorized Official
Clayton H. Wilder
Administrator
Date
( )This award is subject to special conditions (attached).
fi . 1 11 ll I Op .
NINE,
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee: Office of Criminal Justice Grants
Grant Number: 2012-RSAT-MOOR-1-Dl-003
Grant Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
In addition to the general conditions applicable to fiscal administration, the grant is
subject to the following Special Condition(s)/General Comment(s):
Ref#S19427: Prior to drawdown of federal funding for substance abuse treatment,
the subgrantee must submit the agreement executed between the subgrantee and
the contractor who will provide services.
Ref#S19456: Prior to the drawdown of federal funds anew Budget Detail that is in
the Unit Cost format for services provided, must be submitted to and approved by the
Office of Criminal Justice Grants
Ref# S19457: - Prior to the drawdown of federal funds a copy of your policy which
indicates that drug testing will be maintained for inmates involved in treatment must
be submitted to the Office of Criminal Justice Grants.
Appiication for Funding Assistatice
Fionda Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
organization Dame: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title: Mayor
Address: 530 Whitehead Street
city:
Key West
State:
FL Zip: 33040
Phone:
305-292-3430 Ext:
Fax:
305-292-3577
Email:
carruthers-heathermonroecounty-fl.gov
Chief Financial officer
Name:
Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key Vilest
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email: dkolhage@monroe-clerk.com
9tECEIVED
AUG 2 4 2011
OFFICE OF
CRIMINAL JUSTICE GRANTS
Application Ref # 2011-RSAT-71 Section #1 Page 1 of 2
Contract-RSAT-MQNR- _ -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
s! r _� i . "�. s �- - ; � Y_ 'RA�71=i,'�`w�ry,� '� H'7K_•�?.: �`!•i�T �•''���,, +A.. .� � .r
+ J "�+. �•#tit- + �t,?�j T s
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
dame: Heather Carruthers
Title:
Mayor
Address:
530 Whitehead Street
City:
ley West
State:
FL Zip: 33040
Phone:
305-292-3430 Ext:
Fax:
305-292-3577
Email: carruthers-heather@monroecounty-fl.gov
Project Director
Name:
Lisa Tennyson
Title:
Grants Administrator
Address:
1100 Simonton Street
Room 2-2 13
City:
Key West
State: FL Zip: 33040
Phone: 305-292-4444 Ext:
Fax:
Email: Tennyson-Lisa@monroecounty-fl.gov
RLCEIVE"oft
AUG 24 2011
OFFICE OF
CRIMINAL JUSPCE G��,
Application Ref # 2011-RSAT-71 Section #1 Page 2 of 2
Contract-RSAT-MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
f } �;• �'�/i; :i l �.} 75. �'t+'> '�^`\yV''+.r .:i.; f yil.:: ..i;. `"}�A ., t
� •: •��, r•.:' Y gib; `r1 �i`� :j!`�).- - -
.. S' •- � .. T Sf} 'fir.. - r.i •`raw .
v
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Impiementing Agency: Monroe County Board of Commissioners
Project Mart Date: 9/1 /2011 End Date: 8/31 /2012
Problem Identification
South Florida, in which the Keys are located, is a mecca for illicit drug use and has a much higher
than national drug abuse prevalence, South Florida is a designated high -density drug trafficking
area and a leading cocaine importation center. The Florida Department of Children and Families
(DCF) reported that in FY 2008-2009 there were an estimated 1,253,917 adults in the state with
substance abuse problems. Of those adults needing treatment in the state, only 129,698 (11 %)
received services. In FY 2008-2009, A total of 11,599 adults (DCF Quick Facts) were served by
substance abuse treatment providers in DCF Circuits 11 and 10 (Miami -Dade and Monroe
Counties).
Within the Keys, data validates that substance abuse among the general population, and
particularly among those arrested, is high. Local data reflects and/or exceeds national and state
statistics. Records of HELPLINE, a 24-hour crisis intervention, information and referral service in
Monroe County, report 728 substance abuse prevention calls just in the last year. In 2009, there
were 6,801 arrests in Monroe County, Florida with over 1,200 being drug and alcohol related
arrests. The "index for total crimes" increased by 7.7% in the County since 2006. During the same
period, nonviolent crime increased by 9.6%. From 2008 to 2009, there was a 5.6% increase in
violent crime, with a 40.6% increase in domestic violence offenses.
During 2009, the average daily census in the Monroe County Jails was 524 inmates. The
incarceration rate in Monroe County in 2009 was 6,7/1,000 residents, more than twice the State
rate. The Monroe County Detention center reports that approximately 80% of incarcerated
individuals have substance abuse problems.
There are not enough substance abuse treatment services in Monroe County to handle the needs
of those who return to our Criminal Justice System time after time, after time. often these repeat
offenders are not appropriate for the outpatient services available in the community due to the
nature of the crimes they have committed, or the long-standing nature of their substance use
disorder, or the likelihood that they may also have a co-occurring mental health disorder, or a
combination of any of these three issues. In cases such as these, structured treatment in a
controlled environment provides the best opportunity for intervention to be effective and re-entry
successful. The dollars that fund residential treatment in the community have disappeared at an
alarmingly high rate; the funding from the Department of Corrections for community residential
treatment has dropped by over forty percent (40%) in Monroe County. The only community based
residential program (Keys to Recovery in Marathon) will no longer be in operation in Monroe
county as of September 30, 2011 further limiting the number of residential treatment beds
available to community residents.
The RSAT program is highly valued by the local Judges, Attorneys and the Monroe County
Sheriffs office. This RSAT grant provides funding for approximately 50% of the program costs. In
the past, the Sheriffs office covered the remaining costs of the
Application Ref # 2011-RSAT-71 Section #2 Page 1 of 4
Contract 2012-RSAT-MONK-I-D 1-go3
OCJG-005 (rev. April 2005)
Appication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
,. �:<� ,., yid.,.+i,.:<' ., >�'-;,`.: `.:��'�.'�:.v;;- r . �t<'• v;•; ,
t
'>{•.• .tr ,.,i.';`r.ii wa...---_------------ -. --- _ ..... .... _ _ _ �. �.. .� ... ..�..� .. �.+.._. . .
program, but due to budget constraints those funds are no longer available. The balance of the
funding is being provided this year from Monroe County and other State Substance Abuse
funding. The financial status of the program remains precarious while other sources of funding
are actively sought on an on -going basis.
The County's RSAT program will provide services to approximately 160 male offenders this year,
and continues to enjoy excellent relationships with stakeholders through out the community all of
whom share a common goal of reducing substance abuse and recidivism in Monroe County.
Project Summary (Scope of Work)
In 1997, The Jail Incarceration Program (JIP), as it was initially named, was developed in the
Monroe County Detention Center, and began providing substance abuse treatment services to the
inmates housed there. Today, most clients are court ordered by the Drug Court, Circuit Court, and
County Court Judges in Monroe County. The rest are volunteers who meet criteria for
drug/alcohol treatment and will be in the county jail a minimum of 182 days. The program has
established a positive reputation system wide, working closely with judges, prosecutors, and
defense attorneys throughout the county. DCF audits for the past three years reported that this
program meets or exceeds Best Practice standards with 100% compliance. The Program received
accreditation by the Commission on Accreditation of Rehabilitative Facilities (CARF) in May 2010
for a period of three (3) years.
Client -centered individualized treatment plans are a cornerstone of gender -responsive treatment.
After developing these plans in partnership with the program participant, treatment plan reviews,
case management services to provide community linkages, and monthly self -reports of progress
continue to refine the plan. On -going program review occurs through monthly focus groups with
administrative staff and participants. The Global Assessment of Individual Needs (GAIN)
instrument provides a comprehensive assessment of client needs and assists in developing a
person -centered wellness Plan that is updated with the participant every 30 days. Admission
policies are welcoming to individuals with co-occurring disorders, learning disabilities, illiteracy, as
well as Spanish speaking inmates. This allows access for all who might otherwise not receive
services.
For co-occurring clients, the program will make a referral to the Prison Health Services
Psychiatrist and the client will participate in RSAT services to address the substance use disorder
and criminal thinking and behavior. Appropriate referrals for continued treatment, if needed will be
made prior to program discharge and release from incarceration.
RSAT program participants are housed in their own dorm, separated from the general population,
by sight and sound. Treatment is a minimum of six months, with the possibility of lasting one
year.
Aftercare services are encouraged as a part of re-entry planning and last up to six months. The
Guidance/Care Center provides aftercare throughout the Florida Keys in community -based
facilities. Aftercare is given priority but will not be funded by the RSAT Grant funds. One hundred
and sixty (160) inmates will receive services from the program over the funding period.
The program staff as well as the corrections staff conduct drug testing (urine analysis)
Application Ref # 2011-RSAT-71 Section #2 Page 2 of 4
Contract 2g12- RSAT-MO LAR-1-D1-003
OCJG-005 (rev. April 2005)
115
~
Ap cation for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
randomly and positive tests result in30days /nlock-up and areturn to court for judicial review of
the case. Tests used are the RedUtest1Opanel dipsticks testing for amphetamin.,
benzodiazepines.cocaine, opiates, synthetic opiates, THC.PCP, barbiturates, MDMA,and
methadone. The program also has erelationship with the local drug court torun tests on their
machine iftest results are questionable.
TheGuidance/Care Center Inc. employs all program staff and has astrong background in
substance abuse counseling and mental health with appropriate certification. The program will
require FT counselors to provide all core program services with administrative support to
conduct regular case staffing, collect and report data, and monitor program outcomes. One and
nine tenths (1.8)ofthose positions will befunded through the R8ATgrant. State funds for adult
substance abuse treatment and Monroe County funds will support the remaining one and one
Program services will be delivered using onevidence based practice Cogitative Behavioral
Therapy (CBT)curriculum entitled "Substance Abuse and Criminal Conduct: Strategiesfor Self
Improvement and Change Pathways to responsible living" authored by Harvey Milkmanand
KenneUhVVanberg. Throughout the treatment episode and aftercare, the curriculum uses a client
workbook that belongs tothe client. The cost ofthat workbook ia$22.00per copy. Services will
be delivered in a Treatment Community (TC) setting and will also incorporate Trauma -Informed
and Trauma -Based Therapy Models and gender -responsive treatment to promote the healing and
teaching ofthe human spirit. These relational models will support the development ofhealthy
relationships with self, significant others and the community at large in order to reduce the risk of
relapse and recidivism. Staff will use individual and group formats to deliver core services. As
participants move through the program they will learn to facilitate group gatherings for such
activities as morning affirmations, positive acknowledgement and recognition, positive slip groups
where participants share experiences of "catching" each other in random acts of kindness and
evening gratitude wrap ups.
The specific components of the treatment services will include:
-Education about addiction and the consequences of criminal behavior through therapeutic
experiences.
Jeaching and learning about healthy ways of thinking, feeling, and acting in an atmosphere of
mutual respect.
-Trauma-informed care, acknowledging the pain and violence in the person's past and offering
healthy alternatives for the future.
-A range of informational, emotional, and behavioral options to shape safe and productive futures
-Emphasis onthe ability tofeel and express feelings that, |nturn, increases asense ofoe|f-worth.
-Parenting education and improving abilities to cope with their children based on healthy
relationship models.
-Physical and emotional wellness.
-Brother and Sisterhood and mentoring- Peers and staff collaborate to create hope and spiritual
growth by modeling healthy relationships, learning from each other and moving toward clean and
oober|)ves.
-As participants advance through their individual program stages and begin to heal from within,
they take on increasing responsibilities for their own recovery/personal change and that of their
peers.
-Continuum of care supports participants by connecting them with and coordinating aftercare in
the community and though 12-step/aupportgroup involvement.
Application Ref # 20111RSAT-71
_
Contract 2012-RSAT'MONR_1-D1-003
oCJG-0os(re^April zoo5)
qui
A p��ation for Funding Assista���
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
-Learning, developing, and practicing positive coping skills.
-Developing and beginning to implement a realistic and hopeful life plan; and
-Treatment and education is provided across the following issues:
o Chemical Dependency
o Criminal Thinking and Destructive Behavior
o Healthy Relationships
o Financial Management
o Employment
o Physical and Mental Health
o Relapse Prevention
o Family Dynamics and Domestic Relationships
o Spirituality
o Parenting and Child Development
o Community Connectedness and Responsibility
As each client prepares for discharge from the program and release from incarceration, he will
work with program staff to develop an Individualized Recovery Blueprint to facilitate their transition
into the community. Staff will help provide linkages to aftercare services and other community
resources to support on -going recovery and decrease the likelihood of recidivism.
Specific program goals and outcomes include,-
- The program will serve one hundred sixty (160) inmates during the grant period,
- The number of inmates expected to complete the program is one hundred (1 00).
- 70% of the inmates served will complete an aftercare program.
- 95% of the inmates served in the program will remain drug free -while participating.
- 70% of the inmates in the aftercare program will not test positive for drugs/alcohol.
- 70% of the inmates will not violate probation while in aftercare.
- 70% of the inmates who remain in Monroe County and successfully complete treatment and
aftercare will not return to jail during the first year post release,
Application Ref # 2011 -RSAT-71
Section #2 Page 4 of 4
Contract 2012-RSAT- M 0 N R- 1 -D 1 -0 03
OCJG-005 (rev. April 2005)
Appacation for Funding Assistaitce
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance info:
Performance Reporting Frequency: Quartedy
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: 12-Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Add ress(es) :
Monroe county Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Aftercare Services
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref # 2011-RSAT-71 Section #3 Page 1 of 14
Contract
OCJG-005 (rev. April 2005)
µRSAT-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
'� n�►k� � �� .l�� � •�!t. ,h:F;�•�,{� r�4r�7:rs �� �� � ' :�-.� �:� r1} Y �.�.��'{� .X:.' :•*•• `t t J- �.Y���=r" Yi: u "''�'^.�7r•1.N.
yy � `i n .�� i., f ,,. � •-f r v �cr�., � i •+. {'r�i�. �-'{! • r r �ti � i + o !i
11. 'r '� ' i^ i •S ' ,9 . .A yl �i.� ^�' '7 fy�.' ��!..i� Y i't�. �„tii u� r.k':.3K{F •.ti•ri . •' j.,�.r ..�; :µ.r -,4;. .:` .'Lt, Cj,`Y•k�.�; �: �� '�' '`mot}=ti
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Job Placement
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 2011-RSAT-71 Section #3 Page 2 of 10
Contract -RSAT-MONK- - -
OCJG-005 (rev. April 2005)
Appflcation for Funding Assistaoce
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
1 dal -
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: l mpulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Leadership Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Application Ref # 2011-RSAT-7" 1 Section #3 Page 3 of 10
Contract RSAT-MoNR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
'!f ' ` , -� "a. �'�5• '7 ���f>Il�x'rti,i�'S�' �:� � .
Location Type: Mail
Add ress(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: ,fail
Address(es)
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Mentori ng
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Other Drug Treatment
f
Target Group; Adult Males
Geographic Area: State of Florida
Location Type: Jail
Add ress(es)
,• [���[ � h�' ,ram r.
Application Ref # 2011-RSAT-71 Section #3 Page 4 of 10
Contract _RSAT-MONR-
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
. • . Syr .. f
c
mom
Monroe county Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Pharmacotherapy
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Work Activities
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es)
Monroe County Detention Center
5525 College Road
Key West, F L 33040
Application Ref # 2011-RSAT-71 Section #3 Page 5 of 10
Contract -RSAT-MOLAR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Lave Enforcement
Residential Substance Abuse Treatment
lei iY`iT
•Y•.�Aj'lj..• ..
5 i l f
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key Vilest , FL 33040
Activity Description
Activity: Financial Management
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Objectives and Measures
Objective: 1A - To report contractor and/or employed salary amounts prorated to include time
spent in RSAT.
Measure: Part 1
Report contractor and/or employed salary amounts prorated to include time spent in
RSAT during the grant period.
Goal: 55,177
Objective: 1 B - To report cost of additional residential material (special uniforms, classroom
aids, pharmaceuticals, etc.)
Measure: part 1
Report the cost of additional residential material (special uniforms, classroom aids,
pharmaceuticals, etc.).
Goal: 11490
Objective: 1 C - To report number of participants enrolled in the program (including drop -outs,
terminations or removals).
Measure: Part 1
Report the number of participants enrolled in the program (including drop -outs,
terminations or removals) during the grant period.
Goal: 160
Application Ref # 2011-RSAT-71 Section #3 Page G of 10
Contract -RSAT-MONK- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
' �... i."''" _ � " r., __ � �'.sft;f`.�. , • ',. �� � ��-. .: i L -:� •r, ,' �, iS i I �?� I•�:: �L
a,- - _ •;._i. - ti �;*" •, •`fir r
objective: 2A - To report number of days between program entry and exit for those completing
the RSAT program during the reporting period.
Measure: Part 1
How many days will there be between program entry and exit for those completing
the RSAT program during the grant period?
Goal: Minimum of 182 days or more, up to 364 days.
Objectl►►e: 2B - To report number of offenders to successfully complete the residential program
during the reporting period.
Measure: Part 1
How many participants will successfully complete the residential program during the
grant period'
Goal: 100
Objective: 3A - To report number of RSAT participants at end of reporting period.
Measure: Part 1
Report the number of RSAT participants at end of each reporting period.
Goal: 50
objective: 3B - To report number of RSAT participants at beginning of reporting period.
Measure: Part 1
To report the number of RSAT participants at beginning of each reporting period.
Goal.- 50
objectl►►e: 4A - To report number of RSAT participants who completed the program and passed
drug testing.
Measure: Part 1
Report the total number of RSAT participants who completed the program and
passed drug testing during the grant period.
Goal: Approximately 05%.
Objective; 48 - To report number of RSAT participants who completed the program and passed
drug testing during the reporting period,
Measure: Part 'I
Report the number of RSAT participants who completed the program and passed
drug testing during each reporting period,
Goal: 25
Application Ref # 2011-RSAT_71 Section #3 Page 7 of 10
Contract -RSAT-MONK- - -
OCJG-005 (rev, April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
r ' .+� o _ �?�, �� A _ r �. ` ={ .^ -i'1 �� . 7�l r� 7 c, aj' `�.- f,..i} ; t•iti �l.i^` 1.^ri['jk � � ':r' :key[
obJective: 5A - To report the number of RSAT participants.
Measure: Part 1
Report the number of RSAT participants during grant period.
Goal: 160
Objective: 5B - To report the number of residential program participants.
Measure: Part 1
Report the number of residential program participants.
Goal: 160
Objective: oA - To report the total number of RSAT beds created as a result of the current
award,
Measure: Part 1
Report the total number of RSAT beds created as a result of the current award.
Goal: 54
obJective: 8B - To report the total number of RSAT beds.
Measure: Part 1
Report the total number of RSAT beds available.
Goal: 54
obJective: 7A - To report number of beds funded with non-RSAT funds.
Measure: Part 1
Report number of beds funded with non-RSAT funds.
Goal: 0
Objective: 7B - To report total number of beds in facility.
Measure: Part 1
Report total number of beds in facility.
Goal: 500
ObJective: 8A - To report total number of residential service days.
Measure: Part 1
Report the total number of residential service days.
Goal: 182 days. Monday -Friday, for 52 weeks per year, exclusive of 9 holidays.
Application Ref # 2011-RSAT-71 Section #3 Page 8 of 10
Contract -RSAT-MONK- - -
❑CJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
obJective: 3B - To report number of offenders to receive residential service (RSAT and non-
RSAT).
Measure: Part 1
Report number of individuals to receive residential service (RSAT and non-RSAT).
Goal: 160 RSAT particpants; no non-RSAT participants.
obJective: 9A - To report the number of RSAT completions that remained drug -free during the
residential program.
Measure: Fart 1
Report the number of RSAT completions that remained drug -free during the
residential program.
Goal: 95
objective: 9B - To report the number of residential program completions who remained drug
free.
Measure: Part 1
Report the number of residential program completions who remained drug free.
Goal: 73
Application Ref # 2011-RSAT-71 Section #3 Page g of 10
Contract -RSAT-MONR- - -
CCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Y'yy� � i$;� s +- ' .. i - ..�. ''.+ L. �j44 •r � ti.� f`lr Y -, •�•�,� 4'.• ,LF k�`r k
� 4` 1 i; .+,- a.1-" �T' • - fi: :�'� � : w{�r. �. ",}' .:�4.. _; -,�,: ; T `fir � f ;, .�. r
Section Questions:
Question: What is the total number of beds (treatment and non -treatment) in the facility?
Answer: 554
Question: How many non RSAT-funded treatment beds are in this facility?
Answer: 15
Question: How many RSAT-funded treatment beds are in this facility?
Answer: 54
Question: How is aftercare treatment provided?
Answer: After care treatment is provided by the Guidance Care Center, Inc. at three facilities
throughout the county; in Key Largo, Marathon and Key West. (Letter of support is
attached.)
Question: What is the anticipated number of RSAT program completions during each quarterly
reporting period?
Answer: 25
Question: What goals do you plan to accomplish during the subgrant period?
Answer: To provide treatemtn services for 160 incarcerated males with a client -centered
approach in order to reduce relapse to AOD use, reduce recidivism, and improve the
quality of life in Monroe County.
Application Ref # 2011 -RSAT-7 1 Section #3 Page 10 of 10
Contract -RSAT-MoNR- - -
OCJG-005 (rev, April 2005)
Application for Funding AssistPnce
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Flnanclal Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR 1 Vendor Number: 596000749
Budget:
Budget category
Federal
Match
...._. Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$50,000.00
$16,667.00
$66,667M
Expenses
$0.00
$0.00
$0.00
Operating Capital
MOO
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
.. Totals --
$50,000.00
$16,667.00
$66,667.00
Percentage
74.9996
25.0003
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2011-RSAT-71 Section #4 Page 1 of 3
Contract _RSAT-MONR- -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
ris i �. .• , . _ _. _ _' — _ _...
+ 4
Budget Narrative:
Budget Narrative:
Total Budget: Contractual Services $66,677.00
Budget Sub -Category:
Salaries and Benefits:
Substance Abuse Counselors,
approximately 1.9 FTE a@ $31.990 per FTE: $ %781
FICA $ 4,398
Sub -total Salaries and Benefits: $ 65,177
Budget Sub -Category
Supplies:
SSC client workbooks: 45 @ $22 per copy $ 990
Red itest drug test: $ 500
Sub -total Supplies $ 11490
TOTAL BUDGET- $66,677
Application Ref # 20 1 1-RSAT-71 Section #4 Page 2 of 3
Contract -RSAT-MOLAR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
' � •� '� 4 1 a� _ �,�v •zr: � � .i � � ���•� f `fir
fIL1
s
Section Questions:
Question: Identify specific sources of matching funds.
Answer: Monroe County.
Question; Indicate the operating Capital outlay (OCO) dollar threshold established by the
subgra ntee.
Answer: loop
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan approved by the cognizant federal agency, been submitted to the
OCJG?
Answer: NA
Question: If a contract for contractual services will be executed by the subgrantee, has a copy
been received by the OCJG?
Answer: An executed copy of the agreement with contracted provider will be sent to FDLE.
Question: If salaries and benefits are included in the budget, is there a net increase in
personnel?
Answer: No
Question: Will the project earn Program Generated Income?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Application Ref # 2011-RSAT-71 Section #4 Page 3 of 3
Contract -RSAT-MON R- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistaoce
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Socftn n-
t Sti daid Condltl'b',,-
.. .
Insert Standard Conditions Page here.
Application Ref # 2011 -RSAT-7 1
Section #5 Page 1 of �
Contract -RSAT-MONK- - -
OGJG-005 (rev. April 2005)
0
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this
section and will become binding upon approval of this subgrant. Failure to comply with provisions of this
agreement will result in required corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read these conditions.
This section must be returned as part of the completed application.
Definitions:
,'OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, office of Criminal
Justice Grants.
{'Recipient" refers to the governing body of a county that performs criminal justice functions as determined by
the VS. S. Secretary of the Interior, and includes an "Implementing Agency" which is a subordinate agency of a
county or an agency under the direction of an elected official (for example, Sheriff).
I. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit Quarterly
Project Progress Reports to the office of Criminal Justice Grants (OCJG) by February 1, May
1, August 1, and November 1 covering subgrant activities occurring during the previous
calendar quarter. In addition, if the subgrant award period is extended beyond the "original"
project period, additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
1. The recipient shall have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG . All Reimbursement Requests are due thirty-one
(31) days after the end of the reporting period. A final Reimbursement Request and a
Criminal Justice Contract (Financial) Closeout Package shall be submitted to the OCJG
within forty-five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
2. Regardless of whether costs are incurred or not, all claims for reimbursement of
recipient costs shall be submitted on the Reimbursement Request forms prescribed and
provided by the OCJG. A recipient shall submit either monthly or quarterly
reimbursement requests in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
3. Before the "final" Reimbursement Request will be processed, the recipient must submit
to the OCJG all outstanding project performance reports and must have satisfied all
special conditions. Failure to comply with the above provisions shall result in forfeiture
of reimbursement.
4. The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1, May 1, August 1, and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter.
C. other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All
Section 5 Page 1
Revised July 22, 2009
go!
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the OCJG,
B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, US. Department of Justice Common Rule for State and
Local Governments, and those specified in the federal Office of Management and Budget (OMB)
Circulars A-21, A-871 A-1 10 or A-1 02, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "consultant's Competitive Negotiation Act"'
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F,S.,
known as the "Consultant's Competitive Negotiation Act",
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial Guide and in applicable state statutes. OCJG approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of Justice
Program's Financial Guide and federal OMB's CircularNo. A-87, "Cost Principles for State and Local
Governments", or OMB's Circular No. A-21, "Cost Principles for Educational Institutions",
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall
be according to U.S, OMB's Common Rule for State and Local Governments, or OMB Circular No.
A- I 10 or A- 102 as applicable and Florida Law to be eligible for reimbursement,
6. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person
signature authority that chief officer or elected official must submit a I ette r or resolution indicating the
staff person given signature authority to the OCJG. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature
authority,
7. Personnel Changes
In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency,
Project Director, or Contact Person, the OCJG must be notified in writing with documentation to
include appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon
written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain
written approval from the OCJG for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112,061, F.S.
Section 5 Page 2
Revised July 22, 2009
3��> z fy f• 2£ •��
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
Fed.
9. Written Approval of changes in this Approved Agreement
Subgrantees must provide written requests signed by the Chief Official, of any significant changes to the
subgrant. QCGJ approval of any grant amendment request must be received prior to the incorporation of
said amendment. These include, but are not limited to; Changes in project activities, designs or research
plans set forth in the approved agreement, Budget deviations that do not meet the following criterion.
That is, a recipient may transfer funds between budget categories as long as the total amount of transfer
does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved
budget line item; or,
A. Transfers of funds above the ten (10) percent cap shall be made only if the Department
approves a revised budget.
B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget
line item. (For example, equipment items in operating Capital Outlay or Expense categories or
staff positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the Mate of Florida to reimburse recipients for incurred costs is subject to the
availability of federal funds authorized under the Residential Substance Abuse Treatment for Mate
Prisoners Formula Grant Program.
11. Procedures for Reimbursement Request
.All requests for reimbursement of recipient costs shall be submitted on the form prescribed and
provided by the Department. A recipient shall submit reimbursement requests on a monthly or
quarterly basis, as specified in order to report project costs incurred during the specified reporting
period. All requests for reimbursement shall be submitted in sufficient detail for proper pre -audit and
post -audit.
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 218.181(15)(b), F.S. and the Office of Justice Programs' Financial Guide.
.Advance funding shall be provided to a recipient upon a written request to the Department justifying
the need for such funds.
13. Commencement of Project
If a project has not begun within sixty (00) days after acceptance of the subgrant award, the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must
outline steps to initiate the project, explain reasons for delay, and specify an anticipated project
starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the
recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting
approval of a revised project starting date.
Upon receipt of the ninety 00) day letter, the OCJG shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to
other projects approved by the Department. If warranted by extenuating circumstances, the
Department may extend the starting date of the project beyond the ninety 90) day period, but only
Section 5 Page 3
Revised July 22, 2009
VIM% Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
by execution of a formal written amendment to this agreement.
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrantee and a contractor (which
includes all project budget categories) shall be in writing for a period not to exceed six (6) months
and is subject to the same terms and conditions set forth in the initial contract, Only one extension
of the contract shall be acceptable, unless failure to complete the contract is due to events beyond
the control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the recipient
to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the recipient.
Such causes include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure
to perform shall be beyond the control and without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to per -form or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
C. The recipient failed to reasonably comply with such order,
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and
if the OCJG determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order,
17. Program Income (also known as Project Generated Income)
The term "program incomell or "Project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall
be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Govemments,
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
recipient, the recipient's consultants and suppliers, or both, the Department shall impose sanctions it
deems appropriate including withholding payments and cancellation, termination or suspension of
the agreement in whole or in part. In such event, the Department shall notify the recipient of its
decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be
Section 5 Page 4
Revised July 22, 2009
M
kill I
ar
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
paid only for those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5) years from the date
of the project completion as provided by the Florida Department of State, General Schedule for
Local Government GS1-L, and be available for audit and public disclosure upon request of duly
authorized persons.
20. Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice, the U S, Comptroller General or any of their duly authorized representatives,
shall have access to books, documents, papers and records of the recipient, Implementing Agency
and contractors for the purpose of audit and examination according to the Office of Justice
Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient,
Implementing Agency or contractor refuses to allow public access to all documents, papers, letters,
or other materials subject to provisions of Chapter 119, F.& , and made or received by the recipient
or its contractor in conjunction with this agreement.
21. Audit
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program -specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMBs CircularA-133 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract
shall be identified as federal funds passed -through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which
meets the requirements of Chapters 11.45 and 2 15.9 7, Florida Statutes; and, Chapters 10.550 and
10. 600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant
recipient.
C. The subgrant recipient shall have all audits completed by an independent public accountant (IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant
recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to the Department,
or its designee, upon request for a period of three (3) years from the date the audit report is issued,
unless extended in writing by the Department.
E. S u bg ra n t recipients that expend less than $ 500, 000 in Federal awards during a fiscal year are exempt
from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written
notification shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following
the end of the fiscal year,
F. If this agreement is closed out without an audit, the Department reserves the right to recover any
Section 5 Page 5
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial
Guide and the federal OMB Circular A-1 10 or A-102, as applicable.
23. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes during its
useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the Office of Justice Programs'
Financial Guide and the federal OMB Circular A-1 10 or A-102, as applicable, This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this
-agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes, disagreements
or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The recipient shall proceed diligently with the performance of this agreement according to
the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in writing within twenty-one
(21) calendar days to the Department's agency clerk. The recipient's right to appeal the
Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters
28-5 and 9-5, F.A.C. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, F.S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Bureau, of the U,S. Department of Justice's Bureau of Justice Assistance or
both have the privilege of visiting the project site to monitor, inspect and assess work performed
under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications resulting from the
agreement twenty (20) days prior to public release. Any publications (written, visual, or sound),
whether published at the recipient's or government's expense, shall contain the following statement:
(NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2001-RT-BX-0044 awarded by the Bureau of Justice
Assistance, Office of Justice Programs, US. Department of Justice. Points of view in this
Section 5 Page 6
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
document are those of the author and do not necessarily represent the official position of policies of
the U.S, Department of Justice."
27. Equal Employment Opportunity (EEO)
A. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, disability, or age in funded programs or activities. All subgrant
recipients and implementing agencies must comply with any applicable statutorily -imposed
nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets
Act of 1968 (42 U.S.C, § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile
Justice and Delinquency Prevention Act of 2002 (42 U&C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U,S.C, § 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C, § 12131-34)- the Education Amendments of 1972 (20 U,&C.
§§1681, 1683t 1685-86); the Age Discrimination Act of 1975 (42 U&C, §§ 6101-07); and
Department of Justice Non -Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279
(equal protection of the laws for faith -based and community organizations).
B, A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http-//www.oip. uscl.oi... goy/about/ocr/eeop comply..htm, must be retained by the subgrant recipient
or implementing agency, and must be available for review or audit. The organization must also
submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must submit its
plan to the Department of Justice for approval. A copy of the Department of Justice approval
letter must be submitted to FDLE. The approval letter expires two years from the date of the
letter,
D. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has
fewer than 50 employees or if it does not receive any single award of $25,000 or more from the
Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an
Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO
Certification to FDLE.
E. The subgrant recipient and implementing agency acknowledge that failure to comply with EEO
Requirements within 60 days of the project start date may result in suspension or termination of
funding, until such time as it is in compliance.
F. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin,
sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the
Office for Civil Rights, Office of Justice Programs.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature,
29. Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters;
and Drug -Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with certification
Section 5 Page 7
Revised July 22, 2009
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Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 07, "Government -
wide Debarment and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -
Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon
which reliance will be placed when the Department of Justice determines to award the covered
transaction, grant, or cooperative agreement.
A. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR
Part 69, the applicant certifies that:
I No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for in-fluencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in con-nection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
1 If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -recipients shall certify and
disclose accordingly.
B. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT
RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part
67, Section 67.510
1. The applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency,
b. Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property-,
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding
this application had one or more public transactions (Federal, State, or local) terminated
for cause or default, and
1. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
Section 5 Page 8
Revised July 22, 2000
,ga ii
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Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
C. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67,
Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
1. The applicant certifies that it will or will continue to provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b. Establishing an on -going drug -free awareness program to inform employees about
1, The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug -free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such
conviction;
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
convic-tion. Employers of convicted employees must provide notice, including position
title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633
Indiana Avenue, N,W., Washington, D.C. 20531. Notice shall include the identification
number(s) of each affected grant;
f. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
1. Taking appropriate person nel.action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency,
g. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
Section 5 Page 9
Revised July 22, 2009
Aid'el1yi1i gft
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
If a state agency, the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in
"New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal
Register. Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for award of
federal contract, grant, or cooperative agreement of $100, 000 or more; or federal loan of $150, 000
or more. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into this
agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any
person who fails to file the required certification is subject to a civil penalty of not less than $10, 000
and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
D. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of a n y federal agency, a member' of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of
any federal contract, grant, loan or cooperative agreement.
E. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
A
F. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under this contract.
31. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will
have forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of
the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be
closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout
package.
All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of "Florida Department of Law Enforcement", and mailed directly to the
Department at the following address:
Florida Department of Law
Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
Section 5 Page 10
Revised July 22, 2009
N I.—&
fflgz!omg
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a
sworn law enforcement officer or program licensed by the Department of Children and Family
Services, conduct background checks on all personnel providing direct services.
33. Purchase of American -Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with program funds
should be American -made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly -funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and
Nationality Act ("INK)]. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
35. National Environmental Policy Act (NEPA)
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded with
these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
I e New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 1 00-year flood plain;
1 A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
4, Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used,
for example, in office, household, recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant,
the subgrantee, upon specific request from the Department and the Bureau of Justice
Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or
program environmental assessment of that funded program or activity,
36. Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit certain political
activities of State or local government employees whose principal employment is in connection with
an activity financed in whole or part by Federal grants (5USC 1501, et seq.)
A. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall
be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the FDLE of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project
is under consideration for listing by the EPA.
Section 5 Page 11
Revised July 22, 2009
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Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
B. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such
insurance is available as a condition of the receipt of any federal financial assistance for
construction or acquisition purposes for use in any area that has been identified as an area having
special flood hazards,
C. National Historic Preservation Act
The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 LISC 470) , Executive Order 11593, and the Archeological
and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State
Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in
the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8)
by the activity, and notifying the FDLE of the existence of any such properties and by (b) complying
with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon
such properties,
37. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq,) which prohibit the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
38. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to operate a "pay -to -stay'
program in any local jail. The subrecipient further agrees not to subaward funds to local jails which
operate il pay -to -stay to programs.
39. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real property
Acquisitions Act of 1970 (42 U,S,C. § 4601 et seq.), which govern the treatment of persons displaced
as a result of federal and federally -assisted programs; and it will comply with requirements of 5 U.&C-
§§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by
federal assistance,
40. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA),
Public Law 101-336, which prohibits discrimination by public and private entities on the basis of
disability and requires certain accommodations be made with regard to employment (Title 1), state and
local government services and transportation (Title 11), public accommodations (Title 111), and
telecommunications (Title IV),
41. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section
1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such violation by the subgrant recipient of the employment provisions contained in Section
Section 5 Page 12
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department.
42. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title V1 of the Civil Rights Act of
19641 42 U&C. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep,qov.
43. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice
grant awards of direct funding may not be used to fund any inherently religious activities, such as
worship, religious instruction, or proselytization. Recipients of direct grants may still engage in
inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving
services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also
makes clear that organizations participating in programs directly funded by the Department of Justice
are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
Notwithstanding any other special condition of this award, faith based organizations may, in some
circumstances, consider religion as a basis for employment. See
h t1pl- Hwww..olp. q ov/a bout/ocr/eg ual fbo.htm.
44. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the grant.
The certification must be prepared at least semi annually and must be signed by the employee and by
a supervisory official having first hand knowledge of the work performed by the employee.
Section 5 Page 13
Revised July 22, 2009
CERTIFICATION FORM
Recipient Name and Address: Monroe County
Grant Title: Res. Subs ,Abuse Treatment G rant Number: 2011 - RSAT- l lAward Amount: 50 s 000
Contact Person Dame and Title: Lisa Tennyson, Grants Admin,,
Phone Number: (30.5) 292-4444
Federal regulations require recipients of financial assistance from the office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (ESOP) in accordance with 28 C.F.R §§ 42.301-308. The regulations exempt some recipients from all of
the ESOP requirements, other recipients, according to the regulations, must prepare, maintain on file and implement an ESOP, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the ESOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not bath. if a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, office of Justice Programs,
U.S. Department of Justice, 810 7'' Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY 202 307-2027.
Section A- Declaration Maiming Complete Exemption from the EEOP Requirement. Please cheek all the boxes that
app�v.
Cl Recipient has less than 50 employees, ❑ Recipient is an Indian tribe,
❑ Recipient is a non-profit organization, ❑ Recipient is an educational institution, or
❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than $25,000
I]responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Dame and Title Signature Date
Section B- Declaration Maiming Exemption from the ESOP Submission Requirement and Certifying That an
EEOP Is on File for Review,
If a recipient agency has 50 or more employees and is receiving a single award or subaward for S25,000 or more} but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
I, Roman Gas t e s i , County Administrator [responsible official], certify that
the Monroe County frecipienti,which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the ESOP has been formulated and
signed into effect within the ast two ears b7icer,
the proper authority and that it is available for review. The ESOP is on file in
Calvin Allen , EEO Of Monroe Count •the office of: y �argan�zation],
at address],for review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevant s nd ulations.
Roman Gastesi, County Administrator Ae
Print or type Name and Title Signature Da
COMB Approval No. 1 1? 1-U 140 Expiration Date: 12/31 ! 12
.. ............
.........................
. .......... .
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Program
... ... .... .... . .
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Non -procurement) and
Government -wide Requirements for Drug -Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING
been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S, Code, and implemented at 28
obtaining, attempting to obtain, or performing a public (Federal, Stale,
CFR Part 69, for persons entering into a grant or cooperative agreement over
or local) transaction or contract under a public transaction', violation of
$100,000, as defined at 28 CFR Part 69, the applicant certifies that:
Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
false statements, or receiving stolen property,
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee
(c) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the
charged by a governmental entity (Federal, State, or local) with
making of any federal grant, the entering into of any cooperative agreement, and
commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation, renewal, amendment, or modification of any federal
this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be
had one or more public transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of
terminated for cause or default, and
any agency, a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or
S. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard
this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities', in accordance with As instructions;
application.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tlers (including subgrants,
3. DRUG -FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all
(GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
2. DEBARMENT, SUSPENSION, AND OTHER
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
A. The applicant certifies that if will or will continue to provide a drug_
free workplace by:
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered
(a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67,510 -
manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals.
Specifying the actions that will be taken against employees for
violation of such prohibition.
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or
(b) Establishing an on -going drug -free awareness program to Inform
voluntarily excluded from covered transactions by any federal department or
employees about -
agency;
(1) The dangers of drug abuse in the workplacet,
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs-, and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace,
-FDLE RSAT Grant Application Package Lobpying, Debarment, Suspension, and Drug7Free Wo!jplace Certification
Page I
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NPOPS ... .. . .... .
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS" AND DRUG -FREE WORKPLACE REQUIREMENTS
f
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Program
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here,
after the conviction, Section 67.630 of the regulations provides that a grantee that is a
(9) Notifying the agency, in wring, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding, States and State agencies may elect
including position title, to: Department of Justice, Off ice of Ju st ice Programs, to use OJP Form 4061/7.
ATTN., Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice Check here If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant', 4061/7,
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG -FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug -Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
A. As a condition of the grant, I certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug -free workplace unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (f), a controlled substance in conducting any activity with the grant; and
S. The grantee may insert in the space provided below the site(s) for the 19. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant, occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction, to:
Place of Performance (Street address, city, county, state, zip code) Department of Justice, Office of Justice Programs, ATTN- Control
Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1, Grantee Name and Address: Monroe County Board of County Commissioners
2. Project Name: Resl*dentl*al Substance Abuse `treatment -Jail In -House Program
3, Typed Name and Title of Authorized Representative: Roman Gas tesig, County Administration
4, S 1 nature; .0,/, ) 5. Date:
FDL E RSA T Grant �Mlication Package Lobbying, Debarment, SyMension, and Drug -Free Igor place Certification
Page 2
Appi,cation for Funding Assistatst;e
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement'.,
ice of Criminal Justice rant, ,
Signature:
Typed Name and Title:
Date: to (.46 � XN
Sec��ie
�ubg rare nt
Authorizing official of o ernrnent' l," Unit,,
(Comnftsllon Chairman,, Mayor, or Designated Representative)
Typed Name of Subgr�cip�e[�t:
Signature:
Monroe County Board of County Commissioners
Typed Name and Title: Roman Gas tes i County__Administrator
f
Date. f tr
Im lementing `Aen
Official, Administrator or Designated F epres nt ti're
Typed Name of Imptin gency:
Signature:
Monroe County Board of County Commissioners
Typed Name and Title: Roman Gastesi, County Administrator
Date:
Application Ref # 2011 WRSAT-71
Contract -RSAT-MOLAR- - -
Section #6 Page 1 of 1
OCJG-005 (rev. April 2005)