Item P01M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: November 1, 2011
SUBJECT: Monthly Activity Report for October, 2011
______________________________________________________________________________
MONTHLY ACTIVITY REPORT OCTOBER, 2011
KEY WEST AIRPORT
In October, passenger figures for September were compiled. During that month, the
six airlines serving Key West International Airport carried a total of 39,180
passengers. This is a 17.2% increase over September of 2010. The year to date
passenger totals are 510,345, up 21.8% over the same nine month period of 2010.
We have received a very favorable bid from the Hertz Corporation to lease the old
Teen Center Property here on the airport. Hertz is the only on-airport rental car
company that does not have a vehicle prep and service facility here on site. Their bid
was $103,000.00 per year for the property, and they plan to spend at least a million
dollars in capital improvements to establish their service facility here.
In Mid October, the Keys were inundated by rainfall. Here at the airport, we measured
15 inches of rain over a five day period. Flooding of the aircraft parking ramps and
taxiways caused us to shut down the runway to arriving traffic for three hours on
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October 17. The inclement weather conditions caused many flights to be delayed and
a few to be cancelled on that day.
We were notified that our third attempt at having the Key West International Airport
declared a port of entry for Cuba has been successful. We are now authorized to
accept flights from Cuba on a limited basis.
MARATHON AIRPORT
The airport has been contacted by Incorporated Research Institutions for
Seismology to participate in Earthscope as a site for a temporary seismic station.
Earthscope is planning on installing over 2,000 transportable seismic stations to
record earthquakes occurring locally, nationally, and worldwide. The data are
earthquake process.
Customs & Boarder Protection Facility: Initial meeting has been held between
County staff and mbi/k2m Architecture, Inc. regarding requirements for the
proposed facility at the airport.
Updates to the Airport Certification Manual are being prepared.
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Final revision of new Airport Emergency Plan document submitted to FAA.
Final Determination Letter of no-objection received from FAA for construction of
an additional hangar at Grantair FBO d/b/a Marathon Jet Center.
Water Treatment Plant expansion project
located on the southeast end of the airport is proceeding.
Wildlife Hazard Assessment: periodic seasonal observations are on-going.
The Environmental Assessment Project associated with the runway relocation
proposal: awaiting receipt of FAA review comments.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
Monthly newsletter Wellness
Human Resources:
Revised 4 job descriptions
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II. Turnover Numbers To Date:
Octt 2011 Turnover: .20% Turnover 2011: 10.5%
Resignations: 0 Terminations: 1 Retired: 0 Deceased: 0 Layoffs: 0
III.
Human Resources
Nationwide Deferred Comp sessions held
Pre-determination hearing
HR Administrator viewed two webinars
Applicant statistics:
New applications: 86
Re-submittals: 54
In-House submittals: 8
Referral information:
Newspaper: 13
Employment Agency: 1
Friend: 23
Relative:1
Walk-in: 6
Channel 76: 0
Internet: 104
No response: 0
Risk
Attended court trial on a property damage claim (street sign). Notified by State
Attorney that damages were awarded to the County in the amount of $248.89.
Benefits (Group/Workers Comp)
Distributed Medicare Part D creditable coverage annual notice
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Mass mailing regarding BCBSF, educational workshops and flu shots under
Envision
Safety program premium credit application sent to State for approval
Coordinated educational workshops for new carriers to be held in November
Safety
Safety Officer position bacant Currently accepting applications
Risk and Workers Comp are working on list of designated Building Safety
Reps
BUDGET & FINANCE
Budget Analysts:
Contracts Reviewed: 36
Reviewed and Posted Budget transfers: 209
Prepared and Posted Resolutions: 170
Tax Calls: 21 requests for an address change, when will bills go out, how to
claim an exemption
122
Incoming mail: 29
Outgoing mail: 25
Prepared, processed and revised October 2011 agenda packet.
Interagency Communications reimbursement for Jun-Sep 2011 revenue and
interest collections.
Processed and submitted to Finance Dept. CIT and Byrne/JAG Grant,
reimbursement requests from MCSO(Aug-
BTC(Feb-Sep11) .
sement request.
Traffic Education reimbursement request.
Reviewed all FY11 expenditure accounts and prepared necessary resolutions to
cover insufficient funds.
True-up Miscellaneous Special Revenue Fund 158, Governmental Fund Type
Grants Fund 125, FY11 revenue collections and expenditures through
resolutions.
Updating FY12 budget book pages and creating new graphs to provide more
information about the operating and capital budgets.
Year-end activity: Cleared up negative line item accounts in the FY11 budget
with budget transfers or with resolutions.
:
Grants
2012 HSAB and BOCC line items contracts: Processed execution and distribution
of all contracts.
2012 State FDLE JAG grants: Prepared contracts with FDLE and MOUs with
providers for all five grants for November agenda.
2012 RSAT: Prepared contract and MOU with provider for November agenda.
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2011 State JAG and RSAT: Completed submitted final expenditure reports on all
of last year
submitted extension request to FDLE for one; prepared extension request and
MOU extension for November agenda.
Legislative affairs: Monitoring pending legislation. Ongoing discussions with
calls to lobbyists on various issues (pension savings, UASI, etc).
Strategic Plan: Finalized FY 2012 Strategic Plan for County Administrator
review; included results/analysis from community surveys. Drafted template for
FY 2012 Departmental Action Plans.
State Energy Grant Program: Continued assistance/oversight for Energy Grant
Coordinator on all aspects and reporting/compliance requirements, agenda items,
spreadsheets, procurement issues, etc. for grant.
Criminal Justice Mental Health Substance Abuse Implementation Grant: Tracking
and monitoring grant and match expenditures; reviewed/approved invoices for
months of July and August; attended monthly council meeting; distributed
contract and MOU to sub-committee members; have been assigned to financial
sustainability sub-committee.
FEMA/Ike: Reconciled cost center expenditure reports against Project
Worksheets. Processed payment requests for outstanding Fay projects.
Completed close out of the last Fay project.
FEMA/Fay: Reconciled cost center expenditure reports against Project
Worksheets. Secured payments for outstanding Ike projects. Completed closeout
of last Ike project.
FEMA/Wilma: Continued work related to the final reconciliation invoice for
Wilma.
FEMA: Completed and submitted quarterly reports.
Baker Act funding: Reviewed and processed monthly Baker Act reimbursement
requests from LKMC.
grants.
completed drawdown requests.
Grants Analyst Position: Began training new hire, Michelle Grillo.
Trust for Public Land: Emails/phone discussions with representatives of TPL, an
organization that purchases private property for preservation. They are interested
in exploring options for preserving the Gulf Seafood site for commercial fishing.
Arranged meeting with them and County Administrator; as well as site visit.
Purchasing Department:
Totals for the month of October 2011 are as follows:
Total purchase orders processed 835
Total orders placed for departments 86
Total orders entered for departments 81
Office Depot orders processed 80
Staples Orders processed 0
We opened 4 bids and processed another 2 which was average from the previous
4
months. Addendums entered 0, contracts reviewed 42, and bills paid 6, and
voided 58 purchase orders. We also processed 2360 pieces of mail which was
average from previous
months.
COMMUNITY SUPPORT SERVICES
In-Home and Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 9/21/1110/20/11):
C-1 Congregate Meals totaled 1048 units, maintaining a result within the 1% - 5%
underachievement range year-to-date. The seasonal meal site clients have already
begun to return with nine more weeks to go in the contract period. C-2 Home
Delivered Meals totaled 2799, just over the monthly goal of 2782 units/month.
In-Home Services (Information in this section is for the period 8/21/119/20/11):
III-E In-Home Respite: 149.75 units this period, 704 units year-to-date, 84% year-to-
date-achieved, 8.99% overachieved.
III-E Facility Respite: 354.75 units this period, 2251 units year to date, 48.16% year-
to-date achieved, 26.85% underachieved. If this result does not improve we may need
to de-obligate funds under this contract.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for September 2011:
Case Management: 14.5 units for the month were produced; 31.5 units year-to-
date.
Homemaking: 150.25 units for the month were produced; 401.25 units year-to
date.
Home-Delivered Meals: 120 meals for the month were provided; 315 meals year-
to-date.
Personal Care: 28.75 units for the monthly were produced; 80.75 units year-to-
date.
Overall Program Achievement was 17.20%, 7.8% underachieved year-to-date.
CCE (Community Care for the Elderly) for the period 8/21/119/20/11:
Case Management: 39.75 units for the period and 95 units year-to-date. 26%
achieved year-to-date. There are 172 clients on the waiting list.
Intake: No units achieved and 14 units year-to-date. 74.81% achieved year-to-
date.
Chore: 0 units achieved and 0 units year-to-date.
Homemaking: 480 units for the period and 1371.5 units year-to-date. 56%
achieved year-to-date. There are 142 clients on the waiting list.
Personal Care: 362.25 units for the period and 1001.5 units year-to-date. 68%
achieved year-to-date. There are 61 clients on the waiting list.
Respite: 18 units for the period and 46 units year-to-date. 23% achieved year to
date. There are 23 clients on the waiting list.
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CCE overall is at 55% achievement, 4.99% over the target achievement level. Service
adjustments may be necessary
in the future to reduce spending.
9/20/11: 238.5 units were
produced in the period and 623.75 units year to date. 26% year-to-date achieved, 1%
overachieved for the contract year and within the target range. There are two clients on
the waiting list.
HCE (Home Care for the Elderly Program) for the period 9/15/11 10/15/11: 12.25
billable units this period, 28 billable units year-to-date. 21.11% year-to-date achieved,
45.55% underachieved. We have requested to activate all wait listed clients and continue
to identify more eligible clients.
Monroe County Transit
Department Activity for October 2011
One-way trips provided: 1,621
Unduplicated clients served: 226
Special Needs Clients registered: 508
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $2,054.50
Expenditures: $ 21,270.29
Percentage Spent Fiscal YTD: 2.6%
Community Support Services
Incoming calls, provision of information and referrals 58
Unduplicated Welfare client households that received service 27
New Welfare cases receiving service 5
Low Income Home Energy Assistance Grant Program cases- 18 $ 5,100.00
Low Income Crisis Assistance cases 47 $11,341.44
Home and field visits 25
Office visits 391
EHEAPS 0
Homelessness Prevention Approved Cases
Bayshore Manor (BSM)
e current census is five private pay
and 10 subsidized . BSM provided hours of 267.25hrs OA3E respite care and 0 hours of
Medicaid Waiver this month. Bayshore Manor has four OA3E clients.
There is one client on the wait list.
Revenue for October 2011 $33,553.83
Expenditures for the same period $17,011.65
Percentage of the budget spent year to date 3.77%
LIBRARY
and use of Library facilities and services:
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September circulation reached 28,918 items, and 28,485 Library customers made
use of our onsite services
Included in this group were 5,353 public access computer users for the month
E-e, catalog and archives continue to be a major
focus of our patrons, as there were 133,014 e-visits to those three web-based
servicesgrowing evidence of the importance of our 24/7 services and their
increasing popularity
6,796 reference questions during the month were handled by Library staff, with
133 of those questions being received and answered via blog posts, e-mail and
chat, the last two of which still continue to gain in popularity with patrons
254 new Library cards were issued in the month, bringing the total number of
Monday County Library cardholders to 54, 440
On an annual note:
Our new digital library now contains 426 titles, comprising 59 audio books
and 367 eBooks as well as 12 OCR titles; in the month of September there
were 402 checkouts, by 139 unique patrons, and 195 holds were placed on
desired materials in that collection. This is tangible evidence of the popularity
of and demand for this service, which we expect to grow as we continue to
expand and develop our list of titles in digital format
The Libraries welcomed 408,290 visitors during the year, including over
Individual reference services were provided to 84,656 questioners, in person,
by phone, and through our growing eReference availability
Our invaluable volunteers gave us 8,830 hours of service for the yearthe
equivalent of 4.25 full-time employeesand we are deeply grateful for their
generosity; they have helped us in so many ways, and by doing so, have
helped their community of Library patrons
Through our in-house programs, class visits, and outreach, reaching out to
patrons of all ages, our audiences have totaled 35,540 participants for the year
Most important, the fiscal year closed with budget approval from the Board of County
Commissioners for restoration of the Monday hours which were cut nearly four years
ago, and increase of hours at the Big Pine Key Branch Library which will bring them to
the same service hours as will be provided at the other branches, for the first time in the
history of that branch. We are extremely grateful to the BOCC for this indication of their
support and appreciation of Library service, as well as to our Friends and patrons who
spoke up for this restoration and have been working with us faithfully and patiently since
show our gratitude by re-affirming our own dedication to our mission of providing the
best possible Library service for the people of Monroe County.
Annual Report for 2011 Library Advisory Board
The Monroe County Public Library has recorded a year of notable achievements,
gained through community support at the local and state levels, by strong advocacy of
library patrons, Friends of the Libraries at the branches, by this Advisory Board, and
particularly by the professional staff of the Library, from front line to the top echelons.
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The primary result and long-term goal has been the restoration of the sixth day of
operations in all branches, which will be implemented within the next few months into
FY 2011-12.
We note the official mission of the Monroe County Public Library is to serve the
educational, recreational and informational needs and interests of our communities.
Indeed, it takes a village, and entire community, to achieve this!
While the Library last year celebrated its 50th Anniversary, the history extends
ontinues to be a
mainstay of culture and historic preservation, vital to the fabric of our community.
The five library locations, beginning in Key West, and expanded to Big Pine
Key, Marathon, Islamorada & Key Largo have seen dramatic changes over those 50+
years, and is prepared to meet the challenges of our future because of leadership that
recognizes the value extends deeper than simple hours of operation. The recent
calculation is the system returns $8.32 for each dollar invested, an enviable figure that
any public institution would like to demonstrate.
It has been duly noted in the previous Annual Reports of the LAB that in FY
2008-09, 09-10, and 10-11, the County governing authorities faced significant challenges
brought about by the national economic recession and necessitated local funding
contraction.
The demonstrable and laudable fiscal management by the County Administration
has not only weathered the impact from the budget cutback in services, it has addressed
the economic conditions and concerns and committed to ensuring the vitality of the
system.
We have observed each year the increased usage of the Library system will
warrant additional support, not less, in the future. Only three years ago, the system had
not quite 42,000 card holders. Today, there are now 54,440 residents with a library card,
outstanding in a county population of just over 70,000. Over 408,000 visits are made
annually to the facilities and expanded usage is readily forecast with the 6th Day. The
be increased for the core book collection or electronic media and the latest technology.
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astounding 1,330,760 hits to the vigorous and vital www.keyslibraries.com web site,
which dramatically underscores and emphasizes the Library is a community resource,
more valuable than ever, warranting commensurate support from the County on behalf of
its citizens.
EXTENSION SERVICES
Number of services provided: 506 phone calls, 51 office visits, 12 visits to clients,
25 group teachings with 547 participants, 8 media submissions, and 479
publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date
Expenditures and Encumbrances: $4,488.67; Remaining Balance: $184,817.33;
Percentage of budget spent and/or encumbered year-to-date: 0.2%.
The Extension Director accomplished the following activities:
Organized a workshop of the Monroe County Climate Change Advisory
Committee (CCAC) and facilitated a presentation by Cameron-Cole of the Draft
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Energy Efficiency and Conservation Strategy Report as part of the EECBG grant
to the CCAC and to the Monroe County Division Directors. This has already
resulted in the formation of an Energy Reduction Task Force as an internal county
effort to save money and reduce greenhouse gas emissions through conservation
and alternative energy efforts.
Fishery Managem
Council staff. The fishermen wanted to learn more about how the data they
provide is used in population assessments, the challenges scientists face in
conducting an assessment and why results can change from one assessment to the
next.
Participated in a 3-day Gulf of Mexico Fishery Council Scientific and Statistical
Committee meeting in Tampa to review the recently completed population
assessment for vermilion snapper, which is in a healthy state with no overfishing.
The Environmental Horticulture Agent accomplished the following activities:
Held three regional Rugose Spiraling Whitefly (RSW) workshops for
homeowners, and two workshops for pest control operators and landscapers. A
total of 82 people were present.
Was a guest speaker at the Miami-Dade County Master Gardener Training and
talked about vegetable gardening, composting, and common vegetable gardening
problems. Twenty-five Master Gardener trainees were in attendance.
Provided an educational opportunity for ten classes from kindergarten to 5th
grade at the Stanley Switlik Elementary School Science Expo, with topics
covering the RSW and vermicomposting. Three Master Gardeners assisted and
200 students attended.
Was a guest speaker for the Key West Attractions Association and spoke about
the RSW and its control. In attendance were 25 people.
Was a guest speaker at the Big Pine Key Botanical Society meeting and talked
about the recent finding of the RSW in Eden Pines Colony. Fifty people attended.
The Agent and five Master Gardeners held three regional plant clinics, assisting
eight clientele with their plant and/or insect problems.
Made four site visits: Key West - Subterranean Termites and RSW; Big Pine Key
- RSW; Marathon - RSW.
The Family & Community Development Agent accomplished the following activities:
Worked with contractor Cameron-Cole to finalize the EECBG grant-funded Draft
Energy Efficiency and Conservation Strategy Report. Presented the document and
solicited input at the Division Directors meeting and the Monroe County Climate
Change Advisory Committee meeting. Compiled the input from stakeholders and
presented it to Cameron-Cole.
Developed and presented a draft project and resource plan for the development of
an Energy Reduction Task Force in county operations. Obtained several staff
appointments while working on a final project plan including a timeline and
deliverables.
Collaborated with the Rhonda Haag, Sustainability Coordinator, regarding food
vendors, site planning, and staff co
Regional Climate Leadership Summit.
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Presented two lessons in the High School Financial Literacy Program to two
different classes which focused on goal setting and budgeting.
Worked with the University of Florida
summit that will include professional development opportunities.
EMERGENCY SERVICES
Fire Rescue
Submitted SAFER grant quarterly report and payment request for period from
6/20/11 through 09/19/11 and received revenue in the amount of $94,860.00.
Updated additional Monroe County Fire Rescue Standard Operating Procedures
Station
Fire Marshal
Reviewed commercial plans for adherence to building and fire codes
Completed an air operations area inspection at Key West International Airport
Attended Florida Fire Prevention Code and NFPA training at Hawks Cay
Met with FKAA to discuss the installation of 42 new fire hydrants on Duck Key
Participated in Fire Prevention Week activities at area schools within the
community
Training
Completed the 235-hr State Certified Firefighter I Course
Conducted a 16-hr State Certified Emergency Vehicle Operators Course
Conducted Quarterly Driver Refresher training for career firefighters
Conducted Fire Extinguisher Training for the Sea Camp at Big Pine
Conducted interviews for the Training Captain position
Emergency Management
Completed State of Florida, Department of Homeland Security and Urban Area
Security Initiative Quarterly and Close Out Reports
hassee
Coordinated delivery from State Logistics Response Center of 60 American
Disabilities Act compliant cots, given to Monroe County at no cost, for pre-
deployment within Monroe County for Functional Needs Support Services
(Special Needs Clients
Coordinated with Miami-Dade Office of Emergency Management (MDOEM)
and State of Florida Department of Emergency Management ( FDEM ), planning
of the 2012 Turkey Point Nuclear Power Plant Exercise
Attended the quarterly Mass Migration - Homeland Security Task Force South
East meeting will be coordinating revision to the Monroe County Mass
Migration Plan
PUBLIC WORKS
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Pollution Control removed 28.06 tons of debris illegally dumped in County rights
of way and 13.11 tons for other departments (15,540 lbs. from the Key West
Garage; 2,460 lbs. of tires from the Marathon Garage and 2,440 lbs. from the
Plantation Garage; and 5,780 lbs. from various clean ups)
Collected and recycled 4,220 lbs. of Electronic Waste from the Long Key site and
5,920 lbs. from the Cudjoe Key site
Household Hazardous Waste program crushed 423 fluorescent bulbs from various
County departments; and collected the following batteries for recycling: 23 car
batteries, 36 S-SLA, 19 power tool batteries, 3 gallons of alkaline, 5 lithium-ion, 2
nickel-Cadmium, and 25 button batteries. Also collected/recycled 58 gallons of
latex paint for future use
Maintenance Building to the KLWTD sewer utility
Two events at the Nelson GC required a total of 19 hours of employee overtime
Repaired roof leaks at the Lester Building, PK Court House and Tavernier Fire
Station
Built a book shelf for AARP
Completed landscaping at the Spottswood Building entrance
Electrical Contractor installed a surge protector at the PK fuel pumps
Building Assessment completed for the Key Largo Recycle building
Painted pavilions and benches at Key Largo Park
Fence Contractor completed replacement of fence at Harry Harris Park
playground
Placed jersey barricade at the Layton Fire Department fuel tank
Completed trench drain installations on Sea View Avenue, Conch Key
Completed RPM installations on Card Sound Road
Met with Enterprise Rental to seek information regarding possibility of county
converting to a newer rental Fleet for small passenger vehicles
Received, processed and placed into service four (4) new grant-funded hybrid
vehicles
Stock Island Detention Center roof replacement is 30% complete
90.7% of 107 work order requests at the MC Detention Center were completed
within three days
Solid Waste Mgmt./Recycling made three (3) school presentations and
participated in two (2) radio shows (US 1 Radio and Conch Country)
Preparing for clean-ups in Marathon (11/5/11), Big Coppitt (11/12/11), Key
Largo (11/19/11), which will serve as our observance of America Recycles Day
on November 15, 2011, and preparing to participate in the Climate Summit
Reviewing bids for Electronic (E-waste) transport and recycling.
ENGINEERING
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Staff approved revisions to 100% drawings;
environmental permits received from FDEP and Army Corps. County Attorney
reviewing contract documents to prepare advertising for bids.
US 1 Bayside Trail Contract with Metric for design approved by BOCC; staff
issued NTP effective 10/26/11.
Watson Bridge NTP with design issued to CH2M HILL on 10/7/11; kick off
meeting and bridge inspection scheduled 11/18/11.
No Name Key Bridge Staff negotiating cost proposal for design and permitting
with Kisinger Campo & Associates.
Truman Bridge Widening Task order for Design Development Phase issued to
Metric Engineering.
Duck Key Security System ADT Security is currently reviewing the Agreement
Design Phase at 40% completion
PROJECT MANAGEMENT
Marathon Courthouse Installation of decking 85% complete. Ceiling tile
complete. BSA-
ADA RFP, Upper & Middle Keys Priority 1 work, presented to County
Attorney for review.
Crawl Key Fire Training Facility Contract with Bill Horn executed.
Thomas Street Parking Contract on preliminary design with CSA executed.
Marathon Airport Customs & Border Protection Contract on preliminary design
with MBI/K2M executed.
st
Conch Key Fire Station 1 amendment with Pedro Falcon executed.
Stock Island Fire Station Received one response from utilities on MacDonald
Avenue Road abandonment, following through on others. Completed certified
letters to owners in preparation for a public hearing advertisement.
TDC Projects
W. Martello Brick and Mortar Contract with Bert Bender executed.
E. Martello Brick and Mortar Contract with Bert Bender executed.
W. Martello Brick and Mortar Contract with CSI executed.
E. Martello Brick and Mortar Contract with CSI executed.
E. Martello P.O. pulled on exterior doors and order placed.
W. Martello D.L. Porter low bidder on fencing.
Wastewater
CDBG Executed Small Cities Subgrant Agreement in the amount of $750,000
received from the Department of Economic Opportunity.
Annual Work Plan Update Provided updated Annual Work Program wastewater
connection and construction status to DEO and DEP.
TECHNICAL SERVICES
We completed 220 work orders, continued installing new computers, continued to work
on the content of our new website, added our Metro Ethernet connection in Miami,
installed some of the new equipment for the relocation to Miami, configured new
SharePoint Server environment, working on grant funding for storage quotations for
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replacing the SANs in Marathon and Key West, energized circuit for Code Compliance to
use video conferencing for their special master hearings, updated, updated the computers
in the library, disposed of old computers and printers, and pushed out new Microsoft
security updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1408
Office visits: 340
New clients: 59
Field visits: 7
Benefits Delivery at Discharge: 11
Transportation program:
Transportation calls: 725
Veterans transported: 188
Financial data:
The financial data for the month of October totals $84,194.42 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT ACCOMPLISHMENTS SEPTEMBER 2011
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2008, 2009, 2010 & 2011 GROWTH MANAGEMENT REVENUE vs.EXPENSE
REVENUE ENDING SEPTEMBER
Total Total Total
Total Total Total BUDGETED Revenue Revenue
Revenue Revenue Revenue Revenue YTD as of YTD as of
FY08FY09FY10FY11September, September,
Administrative Engineering 9,05244,8142,052N/A2,05219,866
Boat Improvement Fund524,188650,507649,217500,000608,226641,093
Building Book/Copy/etc.9,44910,0508,8679,0009,65710,836
Building-Income from Permits/Applications2,682,5232,537,1982,134,9982,345,0002,068,0432,093,904
Certificate of Competency/Contractor Exam175,16029,782160,81530,000161,00318,818
Code Compliance144,994344,640348,442195,000342,187529,316
Education Fees - Building28,10530,22832,4206,38820,09024,706
Education Fees - Environmental002,1203,81014,43414,244
Environmental Mitigation663,680100,231133,368100,000133,368155,042
Fire Marshal173,55080,80445,57140,00045,62115,240
Flood Review (sub-acct-Building Income)---N/A64,56066,860
Flood Variance100050N/A500
Historic Preservation6004000N/A00
Impact Fees318,338329,596176,996147,000176,996158,049
Land Acquisition (Outside Expert Expenses)----00
Marine Resources---N/A3,5753,079
Planning Admin/Research/Copy/etc.26,6464,0781,6294,0003,3752,180
Radon/DCA5,2192,9232,4592,6002,46026,530
Recovery/DBPR5,2192,8942,4592,6002,46026,532
Zoning/ROGO/Environmental488,081521,583443,278450,000445,494470,652
Total$5,254,904$4,689,728$4,144,741$3,835,398$4,103,651$4,276,946
EXPENSES ENDING SEPTEMBER
Actual Actual Actual BUDGETED Expense Expense
Expense Expense Expense Expense YTD as of YTD as of
FY08FY09FY10FY11September, September,
Boating Improvement - County $07,65113,784200,7747,78495,422
Boating Improvement - State $399,813313,085292,524550,000264,785313,920
Building Dept.2,314,6372,243,3122,524,9792,990,1122,110,8642,214,224
Code Compliance894,0061,049,3481,157,0501,203,5701,136,867946,330
Comprehensive Plan74,65546,045380,765310,000301,385154,530
Environmental Resources330,016269,072280,108297,679275,724278,254
Environmental Restoration101,954128,739153,611192,444151,943152,510
Geographic Info. (GIS)181,935232,759209,676199,855205,456159,154
Growth Mgmt. Admin.648,098458,496464,890773,577409,731678,673
Planning878,366899,234990,1681,189,704972,088984,152
Planning Commission88,34584,69880,56384,16777,28976,727
Total$5,911,825$5,732,439$6,548,118$7,991,882$5,913,916$6,053,896
Difference (Revenue vs. Expense)-$656,921-$1,042,711-$2,403,377-$4,156,484-$1,810,265-$1,776,951
NOTE: FY '08, '09, '10 Revenue, Total Budgeted Revenue FY'11 & Expenses (all) from Finance; Revenue YTD '09-'10
(initial report plus 6-9/'10 CommPlus from conversion), YTD '10-'11 from CommPlus. Account No. & Fee ID for BIO Ed.
(FY'10) & Flood Review (FY'10 & '11). Formatting decimal place "0".
14
15
MONROECOUNTY
GROWTH MANAGEMENT
REVENUE
$27,169
SEPTEMBER, 2011
$96,733
Upper Keys
$154,088
Middle Keys
Lower Keys
ö
Does not include "Boat Improvement Fund" income-receipts only
16
MARINE RESOURCES OFFICE
Channel Marker Program:
Channel Marker/Buoy Replacement Costs
Month Channel Marker/Buoy Replacement Costs
October 2010
$1,950.00
November
$4,695.00
December
$0.00
January 2011
$700.00
February
$0.00
March
$0.00
April
$848.00
May
$22,186.75
June
$15,121.70
July
$0.00
August
$4,978.00
September
$15,082.00
Total
$65,561.45
Derelict Vessel Program:
17
Derelict Vessels Removed
20
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OctNovDecJanFebMarchAprilMayJuneJulyAugSept
20102011
Month Derelict Vessel Removal Costs
October 2010
$11,138.00
November
$24,077.75
December
$10,015.00
January 2011
$15,437.00
February
$9,175.98
March
$11,781.00
April
$3,000.00
May
$67,303.00
June
$500.00
July
$45,728.00
August
$19,422.22
September
$10,945.00
Total
$228,522.95
Vessel Pumpout Program:
18
Month Pumpout Revenue Clean Vessel Act Reimbursement
Oct 2010 $250
Nov $360 $2,251
Dec $60
Jan 2011 $430
Feb $270
March $360 $4,255
April $355
May $300
June $400
July $225
Aug $75 $3,459
Sept $0
19
Total: $3,085 $9,965
BUILDING DEPARTMENT
20
21
Inspectors
September, 2011Total #Average-21 days
Acker, Scott Upper Keys-Building39818.95
Albarran, Mike-Lower/Middle Keys-Electrical1446.86
Bowden, Mike-Lower/Middle Keys-Building28213.43
Kasprzak, Adam-Upper-Elec/Plumb/Mech/Bldg40619.33
Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner351.67
Phinney, Tucker-Lower/Middle Keys-Building1858.81
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech21410.19
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech44521.19
Tugwell, Paul-Upper Keys-Plumbing/Mechanical1356.43
22
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
ó
Plotter support, Gail Creech
ó
FEMA Injunction/Focus Area analysis Growth Management
ó
Big Pine HCP Mike Roberts
ó
FEMA Injunction/CBRS analysis - Tiffany
ó
Redistricting/survey analysis Fred Hildebrandt
ó
Keith & Schnars support FLUM Analysis Shaughn Miller
ó
Hydrant data entry
ó
Prints and support Holly Pfiester
ó
VB.net research/support for ArcMap add-in
ó
ArcMap anno editing support for Kathy
ó
Flex viewer zoom adjustment and Flash Builder support
ó
Fire Rescue data layers and map book work Timmy Leonard
ó
DXF (CAD) access with ArcGIS support
GIS Addressing
-
76 Address Assignments
CODE COMPLIANCE
23
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MIDDLE KEYS ACCOMPLISHMENTS SEPTEMBER 2011
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LOWER KEYS ACCOMPLISHMENTS SEPTEMBER 2011
TOTALS - CODE ACCOMPLISHMENTS SEPTEMBER 2011
25
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission Completed ........................................................................... 1
Appeal to Planning Commission in Progress........................................................................... 1
Appeal to DOAH in Progress ................................................................................................. 2
Alcoholic Beverage Completed ............................................................................................... 1
Conditional Use, Major Permit in Progress ............................................................................. 2
Conditional Use, Minor Permit in Progress ............................................................................. 4
Conditional Use Minor Deviation Completed ......................................................................... 1
Conditional Use Minor Deviation in Progress ......................................................................... 4
Conditional Use, TDR in Progress........................................................................................... 1
Development Agreement in Progress ...................................................................................... 2
Home Occupational Permits Applied ...................................................................................... 1
Home Occupational Permits in Progress ................................................................................. 1
Public Assembly Permits Applied ........................................................................................... 1
Public Assembly Permits in Progress ...................................................................................... 2
Road Abandonment Applied.................................................................................................... 1
Road Abandonment in Progress............................................................................................... 5
Variance Administrative in Progress ....................................................................................... 1
Variance Planning Commission Applied ................................................................................. 1
Variance, Planning Commission in Progress ........................................................................... 3
Permits Reviewed & Processed ............................................................................................... 107
Vacation Rental Applied .......................................................................................................... 7
Vacation Rental Mgr. License Issued ...................................................................................... 1
ROGO related applications
ROGO Exemptions Applied .................................................................................................... 4
ROGO Exemptions/Denials Issued.......................................................................................... 3
Mixed Use Category
LUD Map Amendment, In Progress ........................................................................................ 1
MCC Text Amendment, In progress ........................................................................................ 17
Customer Service
Request for Research Applications .......................................................................................... 1
Administrative Meetings
Development Review Committee 1 meeting, 4 items
Planning Commission Meeting 2 meetings, 7 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
COMPREHENSIVE PLAN AMENDMENTS
Capital Improvement Element ...............................................................................................1
Attended-Development Review Committee-Seacamp map/tier amendment presentation....1
COMPREHENSIVE PLAN UPDATE
Meeting Management Setup ..................................................................................................1
Updated current calendar/schedule ........................................................................................5
Attended .................................................................................................................................5
26
Document Tracking
Technical Document ..............................................................................................................
Evaluation and Appraisal Report Document Review ............................................................5
Incorporated County Staff comments ....................................................................................10
Budget ....................................................................................................................................2
Invoice Review ......................................................................................................................6
PROJECT REVIEW, RESEARCH AND ASSISTANCE
Review Lower Keys LCP ......................................................................................................1
Research-Compared PC Codes and FLU ...............................................................................1
Assistance-Created Lower Keys LCP Property Owners database for mailing ......................1
TRAINING
Staff
Excel ......................................................................................................................................3
Personal
Excel ......................................................................................................................................3
Project Management Lectures ................................................................................................7
What Economic Development Planners Should Know about Eco-Industrial Development
Webinar ..................................................................................................................................1
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey
Development Review Committee Meeting ............................................................................1
Planning Commission Meetings ............................................................................................2
Comp Plan Update teleconference with Keith & Schnars ....................................................1
Review of Keith & Schnars Invoices ....................................................................................4
Reviewed PC Codes and Existing Land Use Categories .......................................................1`
Planning Webinars .................................................................................................................1
Review and update Lower Keys LCP ....................................................................................1
Maritime Harbor Island Meeting with applicant ...................................................................1
Prepared Administrative Relief Staff Report for DRC ..........................................................1`
Review of draft EAR meetings ..............................................................................................3
Responded to E-mails and phone calls .................................................................................10
ENVIRONMENTAL RESOURCES
SITE VISITS:
Code Enforcement Referral ..................................................................................................6
Land Authority Referral .........................................................................................................2
Permit Application Site Visit [est] ........................................................................................20
Permit Inspections/Final Bio Inspections ..............................................................................37
OTHER:
Site Visits [Turtle TAD] ........................................................................................................1
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS
Vegetation Mitigation Letter ..................................................................................................2
Code Enforcement Assessment Memo ..................................................................................2
GIS Map Assorted .................................................................................................................20
GOCEA Recording ................................................................................................................2
Interagency Coordination [ACOE/SFWMD Mitigation] ......................................................2
Letter of Understanding .........................................................................................................1
27
OTHER:
Permit Application Review/Assessment - Plan Reviews Completed by Bio ........................110
MEETINGS
Comp Plan/EAR Review meetings ........................................................................................4
Contractors Summit ...............................................................................................................1
Plan Review Process ..............................................................................................................4
Climate Compact ...................................................................................................................2
MOCO Climate Change Advisory Comm .............................................................................1
ROMA Interagency meetings ................................................................................................2
DRC .......................................................................................................................................1
Planning Commission ............................................................................................................2
Code Enforcement .................................................................................................................1
OTHER:
Phone Calls [Estimated] .........................................................................................................400
Front Counter Walk Ins [Estimated] ......................................................................................200
BUILDING DEPARTMENT, SEPTEMBER, 2011
PERMITSINSPECTIONSPLAN REVIEW
3111,384956
Upper Keys
162860903
Middle Keys
60-98
Lower Keys
5332,2441,957
TOTAL
28
29
Monroe County
30,000
Growth Management
Building Department
Inspections -September, 2011
25,000
20,000
Building
Plumb/Mech
15,000
Electrical
Total
10,000
5,000
0
Inspectors
September, 2011Total #Average-21 days
Acker, Scott Upper Keys-Building39818.95
Albarran, Mike-Lower/Middle Keys-Electrical1446.86
Bowden, Mike-Lower/Middle Keys-Building28213.43
Kasprzak, Adam-Upper-Elec/Plumb/Mech/Bldg40619.33
Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner351.67
Phinney, Tucker-Lower/Middle Keys-Building1858.81
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech21410.19
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech44521.19
Tugwell, Paul-Upper Keys-Plumbing/Mechanical1356.43
30
31
32