Release of Contingency Funds #35 ' `v BOARD OF COUNTY COMMISSIONERS
County of Monroes � , Mayor David Dice,District 4
Mayor Pro Tern Craig Cates,District 1
FloridaThe s
Mrchelle Coldiron,District 2
Vacant,District 3
Holly Merrill Raschein,District 5
Memorandum
DATE: 2/01/2022
TO: BOCC
FROM: Kevin G. Wilson, P.E. r Kevin G.Wilson,P.E.
2022.02.01 09:57:13-05'00'
SUBJECT: Release of Contingency funds
Attached is proposed Release of Contingency Funds #35 for the Plantation Key Courthouse & Detention
Center project. This does not affect the contract price but releases contingency funds already included
in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not
be determined at the time of contract execution.
The amount requested is $6,930.00. The attached Release of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
1k BOARD OF COUNTY�C'[7�MMISSIONEF S
County of Monroe `ra r i ti Mayor David Rice District4
t Mayor Pro Tern C raig Cates,s,District i
The
IoI'1 S � � ��a Michelle C`oldiron,District 2
J Vacant,Distract 3
' Holly Murrill FZrrSchein,District 5
DATE. sP
MEMORANDUM
31-Jan-2022 Administrator
irector, Project Management
Matthew Howard
Release of Owner Contingency for: Plantation Key Courthouse & Detention
Center
Action Requested- Approval for release of project contingency funds in the
amount of , 30.00 as outlined below,
Basisi
1. The requested release does not increase the total cost of the project as approved by the
CC.
. The scope for which the release is requested is within the intended project scope.
. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This PCA recomends the addition of:
Epoxy Curbs to be placed at shower areas in the proximity of showers in the detention center. The
curbs are being requested by facilities to help with building maintenance. ($ , 50)
- Inclusion of 12 toilet paper holder shelves in the detention center. In some detention centers toilet
paper is provided to the prisoners in an alloted amount to prevent waste. On 1/25/22 the IVICSO
requested holders to be installed in the community commodes. ($1, 30)
Digitally signed by Cary Kevin G.Wilson, P.E.
Car Kn I ht Knight -.'�� _ 2022.02.02 12:08:56
Y g Date:2022.01.3118:08:46 � -
-05'00' 06'00'
Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator
■
Provide funding for limited site work from Project
Contingency until which time an Amendment is
reissued by Owner to fund this work. Amendment
4 originally issued for this work was canceled June
19, 2019. Limited site work Includes the
following:
Clearing and Grubbing
Drainage
Water
Provide addition survey work to identify if curbs,
sidewalks or building corners conflict with existing
tree locations. 08/05/19
Provide all labor, materials and equipment to
modify/raise Catch Basins and Manhole
Structures as a result original survey
discrepancies. Refer to revised drawings C400.1A,
C400.1 B and attached proposal from ToppIno &
Sons for additional information. 01/06/20
--------- - -
ImIgIffli MEN! IlIgIIIIII IIIII III;111 1 '1 miIII
Thickened Slab Details 01/27/20
--------------
........ ........................................... ............................................................................................................................................
--Site Utility Relocation Project 04/03/20 VA
.......................
Refund of unspent T&M allocation 06/11/20
R141I A WAFI RIA40 SM M
■
� .
ExistingConsolidation of CM contingency funds 12/02/20
Courthouse Renovations # #
AT&T • 01122121
! :*
Negative Air Pressure Room 02/10/21
Power& Data adds 04/12/21
Plinths, Sump Alarm Wi-Fi 05/19/21
Flooring Upgrade in Courthouse 06/17/21
Contingency Consolidation 3 08/16/21
Mailbox and
Courier Box-", 11/01/21 ,
s
Builder's Risk Extension and Data Drops 11/28/21
Toilet Paper Holders/Shower Curbs 01/31/22_
� E .BILTMORE
� CONSTRUCTION CO., [ N C. !
Date- January 27, 2O22
Monroe County
Mr. Matthew Howard, Project Manager
1100 Simonton Street, Room 3-2I6, Key West, FL33U40
fL
Re: PC4#TBD
AS| O17 Additional curbing at shower locations
Dear Matthew:
The following was requested via AS] and is being submitted to be incorporated via Contingency
Adjustment:
rDivision Summary of Costs Value by Division
09 3/4"high x 4"sloped epoxy curbing at shower locatoins D121-127 and D132 4,950.00
*See attached backup $
"This scope of work requires full access to the facility during business hours
the week of February 21,2022,for the epoxy flooring crew.
'This scope of work will increase the project schedule by 30 days
*See attached bockup
Subcont actor Direct Cost(SDC)SUBTOTAL $ 4,95,0.00
General Conditions
NIA on contingency adjustments
Construction Cost Budget(CCB) 4,950,00
CM Contingency 1%SDC N/A
General Liability Insurance.92%SDC N/A
Pending your review and approval,vVe will add this scope of work per your direction via signed
Contingency Adjustment.
Sincerely,
Project Manager
Enclosures: As noted above.
F1.0. Box 2046
00- 310 Scarlet Blvd,
r Rt1 €tour' Florida 46 7- 018
CBC 058989 www.hair'izoiis t,1acesyst n,is,c.rstTi
Change Order Request #5
T Lenard Anderson
Company: Biltmore Construction FROM: Dan Carnegie
Phone: 727-585-2084 Date: 1/26/2022
Email: landersori= bilttTtor constr cti . �1i
Project: Plantation Key CourthouseSection: 9740
Project ite: 88820 Overseas HwyDescription: Concrete Coatings
Tavernier, FL 88070
Please accept our bid to perform the following scope of work:
Scope: Add 3/4" x 4" curb at showers D121-127 and 132.................. ......... ................................... 4,950
ARCHITECT'S SUPPLEMENTAL INSTRUCTIONS
Proiect: Plantation Key Judicial A51_d#: 017
Courthouse/Detention Facility
Owner: Monroe County Issue Date: 01/21/22
CURRIE
To: Biltmore Construction Co,. Inc, Architect Proiect No.:. 140404 S WARDS
AGUILA
Contract: GMP ri r c h i t ta=c t
Contract Date: 12/13/2017
Owner
Architect
Consultant
Contractor X
Field
Other
The work shall be carried out in accordance with the following supplemental instructions issued in accordance with the Contract
Documents without change in the Contract Sum or Contract Time.Proceeding with the Work in accordance with these instructions
indicates your acknowledgement that there will be no change in the Contract Sum or contract Time
Description:
This ASI is to acid 3/4" high x 4"with sloped edges 'epoxy shower curbs' in cells#D121rD127 and D132
CURRENT
_ -- -� 'EPDXY CURB'
t.
— EXTEND
ct" 'EPDXY CURB'pLumBwG
CHASE
CORR
�1=I 1 ui=T j DOUBLE
fr ��'i[!
DOUBLET )� :�€'DOUBLE ELL
CELL CELL
C® DOUBLE
CELL CELL CELL
j
T_3p
ADDED ADDED ADDED
'CP7XV CVRCb}y 'CDOXYCURW .�. 6 Epoxy cuffly
Issued By: Keith, Beal
Principal
185 NE 4th Avenue,Suite 101, Delray Beach, FL 33483 -Tel:561-27'6-4951.
• O, NST U1 T' N CO., INC..
Date: January27, 2022
Monroe County
Mr. Matthew Howard, Project Manager
1100 Simonton Street, Room 2-21 , Key West, FL 33040
jigw i ;;.I c.attli.q .�. an.c .;.q.in..t:-. .. y.
e; PCA Tl3CD
Toilet Paper Holders for Detention
Dear Matthew:
The followingwas requested via email and is beingsubmitted to be incorporated via Contingency
Adjustment;
Division SummaLiL of Costs _Y&H2,kLalsion'II
10 12 each toilet paper shelves from Viking Goods,per Owner request. $ 1,980.00
........................ ........................................................................................................................................................................... .................................
Installation is not included in this PCA request $
........................ ........................................................................................................................................................................... .....................................................
e have quoted 12 units to allow for attic stock as needed $ -
........................ ........................................................................................................................................................................... .....................................................
........................ ........................................................................................................................................................................... .....................................................
*See attached backup $ -
........................ ........................................................................................................................................................................... .....................................................
**The current lead time for this product is 4-5 weeks for fabrication $ -
........................ ........................................................................................................................................................................... .....................................................
***This scope of work will increase the project schedule by 10 days $ -
........................ ........................................................................................................................................................................... .....................................................
........................ ........................................................................................................................................................................... .....................................................
........................ ........................................................................................................................................................................... .....................................................
........................ ........................................................................................................................................................................... .....................................................
........................ ........................................................................................................................................................................... .....................................................
Subcontractor Direct Cost;(SDC)SUBTOTAL 1,980.00
General Conditions $ -
..................................................................................................................................................................................................... .....................................................
NIA on contingency adjustments
Construction Cost Budget(CCB) 1,9 0.00
CM Contingency 1%SbC /A
..................................................................................................................................................................................................... .....................................................
General Liability Insurance.92%SbC N/A
..................................................................................................................................................................................................... .....................................................
Bonding.9°I CCB N/A
..................................................................................................................................................................................................... ....................................................
CM Fee 6°,CCB N/A
Total Construction Cost(T B) $ 1,980.00
Pending you r review and approval,we WIII add this scrape of work per your direction via signed Contingency
Adjustment.
Sincerely,
Lzo,P,44d APdftim,
Project Manager
Enclosures:As noted above.
phone: 714.881.3680
fax: 714.881.3679
email: frontdesk@vikingfab.com
4 web: www.vikingfab.com
2238 N. Glassell, Suite E, Orange, Ca 92865
Quotation
Customer: iltmore Construction Pric
ing
Ea
'i d Till'- 3/28/2022
PreparedBy DP*F.0.B. Origin
Terms Prepaid
Job Name: Plantation Key Detention Center, FL Warranty-1 year from DS C
L r.
...Quoted Per: Drawings **Fab Lead Time 4-5 weeks
Eng Lead Time
Scope: Base
Quantity Part Description Finish Selling price Extension
12 Toilet Paper Shelf SS $165.00 $1,980.00
MOCKUPS/SAMPLES EXCLUDED
1 Frei ht and handli
NOTES: Tax excluded
Total $1,980.00
B y accepting the above Dricing you agree to the following terms, conditions, and warranty
General Terms & Conditions
® General
a. All products supplied by Viking Products are subject to our Standard Product Warranty. Revisions
to this warranty must be confirmed in writing and approved by Viking Products.
b. All quotes shall be valid for thirty (30) days from the date of quotation.
c. Orders accepted after 30 days are subject to price increase due to current material and labor costs
at the time order is placed.
d. Project schedules that extend longer than 6 months (from date order is placed) are subject to price
increases due to commodities prices.
e. Viking Products reserves the right to revise pricing should there be any change in design, quantity,
size, finish or method of shipment differing from the original quotation.
f. Typographical and other errors in stated quotations are subject to correction.
g. All Credit card orders are subject to a 4% credit card transaction fee.
2. Shipping
a. Freight is an estimation based on the information provided at the time of original quotation.
b. Any shipments not clearly stated in the quotation need to be addressed immediately and may
require a change order.
c. Delivery will be F.O.B. point of origin.
d. Viking shall have no further responsibility for the products, and all risk of damage to or loss or delay
of the products shall pass to the customer, upon their delivery to the F.O.B. point.
e. Viking shall not be liable for damages caused by delays in shipping or delivery for any reason
whatsoever.
f. Customer is liable for all freight charges when refusing delivery or receipt of materials shipped
under the terms of the negotiated and acknowledged shipping schedule.
g. Partial shipments upon the request of the customer are subject to additional freight charges, unless
negotiated during the bid period.
® Storage
a. Storage fees will apply to any products stored after the original requested 'on site'date. These fees
will be applied monthly and invoiced accordingly.
4. Cancellations
a. Orders cancelled prior to starting fabrication will be subject to a 5% charge.
b. Orders cancelled after starting fabrication will be subject to charges equaling the amount of work
done up to the cancellation date including engineering, material purchase, fabrication, finishing, and
shipping.
5. Fabrication Lead Times
a. Leads times will be clearly stated on the quotation. Modifications to these lead times must be
confirmed in writing.
b. Viking Products reserves the right to a price increase due to expedited lead times.
c. Fabrication lead time begins when all required information has been received.
d. Common required documents include but are not limited to executed purchase order, approved
submittal drawings, finish color requirements, field dimensions, &scheduling coordination
documents.
6. Job Delays
a. Viking Products reserves the right to stop all work and shipments if your account becomes past due.
® Damages
a. To receive claims consideration for damaged freight , the customer must inspect the freight for
damage and record the specifics on the Bill of Lading.
b. You must notify the carrier of any damage as their insurance will cover the cost of the damage.
c. It is the responsibility of the receiver to inspect products for concealed damage within 7 days of
receipt of the shipment and to report to Viking any discrepancies.
d. Viking will not be liable for damaged or missing product if not reported within the first 7 days after
delivery.
e. Viking will not be responsible for any back charges or claims unless we are informed of the problem
and consent, in writing, to the proposed action.
f. Viking will be given an opportunity to correct any product deficiencies.
g. Customer is responsible for inspecting product before installation.
h. Once installed, Viking is no longer liable for any back charges or corrections to the product.
8. Testing
a. Any testing or calculations not specifically noted in quote are not included.
9. Submittals
a. Due to manufacturing requirements, submittals may be inconsistent with plans and specifications. In
the event of such inconsistency, Viking approved shop drawings will control.
Exclusions - Unless specifically noted above exclusions include (but are not limited to).
a. Touch up Paint
b. Mockups/Samples
c. Hardware
d. Embeds
e. Installation
f. Tools for Installation
g. USMS formed bench insulation
h. Liquidated damages
I. Duties, tarrifs, and taxes of any kind
j. Engineering calculations, certifications, and testing
k. Free storage past the original requried date
I. additional quantity of any products (attic stock, maintinance, etc.)
m. Field measurinc. Installing contractor to provide all required dimensions for fabrication.
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