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Release of Contingency Funds #36 `v BOARD OF COUNTY COMMISSIONERS County of Monroes � , Mayer David Dice,District 4 FloridaThe Mayor Pro Tern Craig Cates,District 1 Mrchelle C;oldiren,District 2 Vacant,District 3 Holly Merrill Raschein,District 5 Memorandum DATE: 2/04/2022 TO: BOCC Kevin G.Wilson,P.E. FROM: Kevin G. Wilson, P.E. r cs .'a 2022.02.0414:24:50 06'00' SUBJECT: Release of Contingency funds Attached is proposed Release of Contingency Funds #36 for the Plantation Key Courthouse & Detention Center project. This does not affect the contract price but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $14,077.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. 1k BOAR OF COUNTY C'[7�MMISSIONEF S County of Monroe `ra r i ti Mayor David Rice District4 t Mayor Pro Tern C raig Cates,s,District i The IoI'1 S � � ��a Michelle C`oldiron,District 2 J Vacant,District 3 ' 2, Holly Murrill FZrrSchein,Di4trict 5 DATE. sP MEMORANDUM -Jun- 01 County Administrator irector, Project Management Matthew Howard Release of Owner Contingency for: Plantation Key Courthouse & Detention Center Action Requested- Approval for release of project contingency funds in the amount of 1 ,077.00 as outlined below, Basisi 1. The requested release does not increase the total cost of the project as approved by the CC. . The scope for which the release is requested is within the intended project scope. . The release is not based upon an error or omission by the designer or the general contractor. Background: This PCA recomends the approval of the following scopes: Extension of the projects builder's risk insurance through April 31, 2022. ($6,106) Modification to the laundry room wall to allow for maintenace access ($5 6 ) Digitally signed by Car Kn i I It Cary Knight Kevin G. Wilson, P.E. y g Date:2022.02.04 2022.02.07 15:06:37 12:17:59 -05'00' -06'00' Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator ■ Provide funding for limited site work from Project Contingency until which time an Amendment is reissued by Owner to fund this work. Amendment 4 originally issued for this work was canceled June 19, 2019. Limited site work Includes the following: Clearing and Grubbing Drainage Water Provide addition survey work to identify if curbs, sidewalks or building corners conflict with existing tree locations. 08/05/19 Provide all labor, materials and equipment to modify/raise Catch Basins and Manhole Structures as a result original survey discrepancies. Refer to revised drawings C400.1A, C400.1 B and attached proposal from ToppIno & Sons for additional information. 01/06/20 --------- - - ImIgIffli MEN! IlIgIIIIII IIIII III;111 1 '1 miIII Thickened Slab Details 01/27/20 -------------- ........ ........................................... ............................................................................................................................................ --Site Utility Relocation Project 04/03/20 ...... ....... Refund of unspent T&M allocation 06/11/20 R141I A WAFI RIA40 SM M ■ � . ExistingConsolidation of CM contingency funds 12/02/20 Courthouse Renovations # # AT&T • 01122121 ! :* Negative Air Pressure Room 02/10/21 Power& Data adds 04/12/21 Plinths, Sump Alarm Wi-Fi 05/19/21 Flooring Upgrade in Courthouse 06/17/21 Contingency Consolidation 3 08/16/21 Mailbox and Courier Box-", 11/01/21 , s Builder's Risk Extension and Data Drops 11/28/21 oilet Paper Holders/Shower Curbs 01/31/22 • O, NST U1 T' N CO., INC.. Date: February 2, 2022 Monroe County Mr. Matthew Howard, Project Manager 1100 Simonton Street, Room 2-21 , Key West, FL 33040 jigward-- at j q .�. an.c .;.q.in..t:-. .. y. e; PCA#TCD Builders Risk Extension Dear Matthew: The followingwas requested by Owner and is being submitted to be incorporated via Contingency Adjustment; Division SurnrnaLiL of Costs _Y&H2,kLalsion'II 01 Builders Risk Extension as per attached $ 8,108.00 ........................ ........................................................................................................................................................................... ................................. ........................ ........................................................................................................................................................................... ..................................................... *See attached backup $ - ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... Subcontractor Direct Cost;(SDC)SUBTOTAL 8,108.00 General Conditions $ ..................................................................................................................................................................................................... ..................................................... NIA on contingency adjustments Construction Cost Budget(CCB) 8,108.00 CM Contingency 1%SbC /A ..................................................................................................................................................................................................... ..................................................... General Liability Insurance.92%SbC N/A ..................................................................................................................................................................................................... ..................................................... Bonding.9°I CCB N/A ..................................................................................................................................................................................................... .................................................... CM Fee 6°,CCB N/A Total Construction Cost(T B) $ 8,108.00 Pending you r review and approval,we will add this scrape of work per your direction via signed Contingency Adjustment. Sincerely, Lzo,P,44d APdftim, Project Manager Enclosures:As noted above. Commercial Insurance Proposal Prepared For: Biltmore Construction Co. , Inc. Presented By: Walter John Ullrich, III Assistant Vice President Proposal Dated: 2/2/2022 Wallace Welch & Willingham Inc. P.O. Box 33020 ® Petersburg, FL 33733 727-522-7777 This proposal contains a general description of the coverage(s)and does not constitute a policy/contract. For complete policy information,including exclusions, limitations,terms and conditions,please refer to the policy. This proposal supersedes any other previous proposals. Agency Contacts Mailing Address: P.O. Box 33020 St. Petersburg, FL 33733-8020 Physical Address: 300 — 1 st Avenue South — 5 th Floor St. Petersburg, FL 33701 Phone: (727) 522-7777 or (800) 783-5085 Main Fax: (727) 521-2902 Agency Contacts: Sales Executive IIIWalter John Ullrich, Ext. 153 jullrich@w3ins.com Client Service Manager Laura Holzhauser Ext. 119 Iholzhauser@w3ins.com Client Service Representative CIL Service Team commerciallinesserviceteam@w3ins.com Certificates Fax(727) 362-2400 or certificates@w3ins.com Client Contact Information Client Contact Name:Vito Diruggiero Title: Vice-President Business Phone: (727) 585-2084 Email: VDiruggiero@biltmoreconstruction.com Cell Phone: Newsletter? LI Yes LI No Notes/Comments: Additional Contact Name: Title: Business Phone: Email: Cell Phone: Newsletter? LI Yes LI No Notes/Comments: W3 Claims Services We understand that complete satisfaction with your claims experience is critical in earning your trust. Ultimately it determines how well we deliver on our promises. For this reason, our professional claims staff here at W3 is available to provide personalized support, advocacy and guidance throughout the entire claims process to make it as easy and worry free as possible. As your agent, I take personal accountability for managing this process, ensuring that we are there for you when you need us most. We start by selecting the right carrier with a proven track record in exceptional claims handling service. We partner with carriers that have professional claims specialists that will respond to you promptly and help resolve any issues that could adversely affect the outcome of your claim. For your convenience, most of them offer 24/7 claims reporting by phone or on-line. This direct reporting feature allows you to save time and reduce paperwork. Claim reporting contact information can be found in your policy or on our website at w3ins.com/businessclaims/ If direct reporting with your insurance company is not available or if you prefer to report your claim through us our contact information is: Email: agencyclaims@,w3ins.com Phone: (727)522-7777 or toll free (800)783-5085 IMPORTANT NOTICE: You are required to report all claims promptly. Failing to do so may void your coverage. Please make certain to check your policy(s) for specific claim reporting instructions including claim reporting timelines and extended reporting periods, as well as your duties in the event of a claim. Please also note that your carrier may not be liable for any settlement, defense expenses, assumed obligation or admission to which it has not consented. Our preferred partner for 24 hour property restoration and reconstruction emergency service for fire, water and storm damage is Guardian Restoration (727)527-3282. ® -)' Client Do more with «: Ift N N ECT W3 Client Connect is a customer care solution designed to give you more options. It enables your staff to access policy information securely via the internet. At the touch of a button, you can easily view real-time policy information with access from home, work and even on site with a mobile device. Some of the benefits include: 24/7 Online Policy Access 24/7 Online Policy Documents Access Request Changes Online Issue Certificates of Insurance from your PC or Mobile Device Track Your Certificates Online Report a claim View or Print ID Cards and much more! You can now choose how to interact with your service team in a way that's easiest for you® It's like having a WWW client service manager on call 24 hours a day, 7 days a week! Please contact your W3 representative if you are interested in the W3 Client Portal. Thursday,Septemher 14,2017 �' �- avursnun MY COMPANY INFORMATION I MANAGING CERTIFICATES MANAGING DRIVERS 0.NAGE LOCATIONS t1, GING VEHICLES ANNOUNCEMENTS Helpful Links AiNI S r SUBMIT AqUESTION L—!1k Please be advised that insurance coverage cannot be CERTIFICATE bound,altered or amended via this portal without prior DOCUMENTS consenttrom the insurance company CHANGE PASSWORD Y � 'Id i r � r t; i o �,�Sfrd �,� ",J I 'n� ., �'mt i, . drddG , r „s`l.lE ri.� ?Pig. _ ti Is[:i'..,iy Jr.,', r' r fled „!, . - _ `L i6E o- ^,3' t.I. ,' f i't,{Cri .;t' t„t'a tt.d< <e Ja US �, sr,t ,ai"f �fa fti rl i rr. r. 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N } I � 14i y ,I'i r1�rr £ Jtr Ir== e�:i i,'� P rya 4v '; �tt�tl�l'i"1, i i r ;`t�!"w. ��,d d.:r.l f•i I;s!tr6E I ,r,.i;5, i�s i�,r,r"., li�r.t`7C i, „i1 -�t f., r� ..I,,;Is �., FF6.ii�;t�`J vl��"i,r`,r .`lr £ €P €� r 7£" jt�, r it $vqi - dur n'arl s,r U1"t. ., ,lad'd.EuI i 1'.,y !:` p'C ,., Ir.,?g i [ t€i6;•tr. .� si.'.+i.l .ti 9y;, aro ,tit. �ii�f�f" �•� a - _�^-. ish-1p, I"n c",V-e" €fl r` Abbey J. Bo erso LIfe&Disability ,.1: d°di# ,r it h'r_:'� id_tj. e i� .ftgC„(_rig ofi .rev + I�i..,i,. . tir_ ,. r*s Ct.� �:"a� x �, �u 1 ,�i r'i , . �S,,;r,; Insurance Advisor 727 52 7777 ext 150 i i, €14 1s;I e a.I" Io r 50, °it,!i, ,t� ti.Jt sA if r;=%'3.'=.;�I + abtYwersC3xµ.[Lw3ins.com WALLACE WELCH WILLINGHAM _ 5 3,00 First Avenue South,Fitttr F°oor St.Petersburg,FL 33701 Builders Risk/installation Named Insured: Biltmore Construction Co., Inc. Insurance Company: Westchester Fire Insurance Co. Non-Admitted -A.M. Best Rating: A++, XV Proposed Policy Period: 10/1/2019 to 4/31/2022 Intended Occupancy: Courthouse Construction: MNC, 2 story courthouse & 1 story detention center Coverage Detail Description Limits of Liability Limit at any one location $22,600,000 Deductibles Description Deductible Amount All Perils, except: $5,000 Windstorm & Hail* $100,000 or 5% Earth Movement $25,000 Flood $100,000 *Deductible Applies Per Building Additional Insured & Loss Payee 0 Monroe County Board of County Commissioners Terms & Conditions • If the project is not completed within the estimated completion time any extension of coverage will require approval/agreement to extend and re-negotiation of rates, terms and conditions if the extension is approved. • There is no return premium for earlier completion. • Refer to Occupancy provision and When Coverage Ends within the Builders Risk Coverage Form. Coverage may cease prior to the expiration of this policy. 8 Carrier ~ Ratings Strength Insurance carrier are rated based on their financial stability and their ability to pay claims. The two most recognized rating firms anaA.K4. Best and Standard & Poor's. A.M. Best rates a carrier based on its financial stability. Best's categories anaA++to C-. A rating ofA++ is given to companies considered the most financially stable. Standard & Poor's (S&P) rates carriers based on their ability to pay claims. S&P's ratings for companies considered secure are AAA, AA, A and BBB with AAA equating to ^superior" and BBB equating to "adequate." B&P's ratings for vulnerable companies include BB. B. CCC. and R. Carrier Ratings by Size In order to help you evaluate and select appropriate insurance carriers, we have provided below the carrier ratings assigned byA.K4. Best A.M. Best's Overall Company Size Ratings Class Policyholder Sur lus Class XV $2,000,000,000 or more 9 Client Authorization to Bind Coverage After careful consideration of Wallace Welch &Willingham's proposal dated 3/3/3033, we accept the following coverage(s). Please check the desired coverage(s) and note any coverage amendments below: ILine of Coverage Comments 11:1 Accept 1:1 Reject Builders Risk Extention The above coverage may not necessarily represent the entirety of available insurance products. If you are interested in pursuing additional coverages outlined in the Additional Coverages for Consideration and Recommendations section of this proposal or any other line of coverage, please list below: Produce r/I nsured Coverage Amendments and Notes: It is understood this proposal provides only summary ofthe details; the policies will contain the actual coverages. We confirm the values, schedules, and other data contained in this proposal are an accurate and complete representation of our records and acknowledge it is our responsibility to promptly report any new or missing locations, vehicles, equipment, or inventory, in order to obtain coverage. By: Signature and Title Print Name P ent Terms Agency Bill or Direct Bill Policies Down Payment Financed # of Agency or Coverage Amount (YIN) Check Payable To: Installments Direct Bill Builders Risk 100% N Wallace Welch & 1 Agency Extension Willingham Note- If Payment is being financed by an independent finance company, a Limited Power of Attorney applies as follows- "Borrower irrevocably appoints lender as attorney-in-fact to cancel the scheduled policies of insurance after borrower defaults in making payments under this agreement." Premium Summa!y I Comparison Premiums Line of Business Additional Premium Total Policy Premium Builders Risk - Courthouse $8,108.00 $342,206.00 P sal Disclaimers General Disclaimer: This proposal is provided for illustration purposes only. The abbreviated outlines used throughout this proposal are not intended to express any legal opinion as to the nature of coverage. They are only intended as a brief summary of coverages and provided to facilitate your understanding of your insurance program. This proposal is based upon the exposures to loss provided to us by you. If there are other areas that need to be evaluated prior to binding coverage, please bring these areas to our attention. Any changes in these exposures (i.e. vehicles, sales, payroll, area, insurable assets, values, new operations, new products, new stages of hire, etc.) after coverage is bound, need to be promptly reported to us so that proper coverage(s) may be put into place. Please refer to the actual policies for specific terms, coverage, conditions, limitations and exclusions that will govern in the event of a loss. Specimen copies of all policies are available for review prior to the binding of coverage. isclaimer: Building and personal property coverage limits are estimates only and were arrived at based on information provided by the policyholder and/or industry standard software used to estimate replacement costs. The actual cost to rebuild the structure or replace the personal property may exceed the policy limits, especially in circumstances where a catastrophic event has disrupted the normal supply of materials, labor, and resources. The agency makes no assurances or guarantees that the policy limits provided will be adequate to rebuild the structure or replace personal property. If there is doubt about the adequacy of the policy limits, the policyholder should obtain a professional appraisal or obtain the services of a qualified company or builder who is able to provide replacement cost estimates. Notice Regarding Higher Liability Limits: Your exposure to a liability loss may exceed your limits and even the limits quoted in this proposal. Higher liability may be available. Please let us know if you would like additional information or a quote. Citizens Disclaimer: If there is a deficit in any account of Citizens, you will pay substantially more in assessments than those insured in the voluntary market. State Guaranty Funds: State Guaranty Funds provide only limited protection for the insolvency of an admitted carrier, and only if you meet certain qualifications. Persons insured by surplus lines carriers do not have any available protection under any State's Guaranty Fund to the extent of any right of recovery for the obligation of any insolvent unlicensed insurer. 12 C ensation Disclosure CO tin Philos2phy. Since 1925, Wallace Welch & Willingham Inc. ("WWW") has maintained the mantra "The Clients' Best Interest Comes First". As an independent agency, WWW endeavors to find the best product from the most appropriate insurance company for every client transaction. The product selection is made regardless of the carrier's compensation offering which typically includes the forms described hereupon. CO tin Disclosure: In consideration of Wallace Welch & Willingham's responsibilities as an independent agency, WWW will be compensated by the insurance company(s) proposed herein. This compensation may be paid in various forms including commission and/or bonuses (including travel) contingent upon the agency's overall success in meeting the insurance company's goals. These goals include but are not limited to the following: risk selection, risk management, efficiency, growth and profitability. Insurance Company Strategic Programs: Insurance companies may offer programs through which they lend money to, or invest money in select agencies. WWW has utilized these programs. Funds from these programs are typically made for co-op advertising, capital improvements, expansion, acquisition, and ownership perpetuation. When available, carrier sponsored loans may offer terms better than those which are available in the banking market. Fee r: Fees imposed by other intermediaries may be shown in this proposal. WWW does not typically charge a policy fee. In the event WWW charges any fee it shall be disclosed as a WWW fee. Premium Finance companies will compensate WWW for originating premium finance contracts. WWW's bank deposits include premium dollars paid by customers. WWW will earn interest on these deposits until the premium is forwarded to the insurance company. 13 Additional �� =� Consideration � ~�� ~ �� n�� ° � �� n� � � �� ° �� ° �� Recommendations D/mc/ainer. This ueodmn does not necessarily illustrate a0 coverage(s) that may apply toyou. However, it represents an example of coverage currently lacking in your insurance program. Please ask your agent if you have any questions about your coverage. Property Values:The values of buildings, oontenta, equipment and any other owned property were provided by your or obtained from prior year policies. It is recommended that you review these values and consider obtaining an appraisal to determine the values of your pmperty.Ask your agent for more information Bus/mess Income:An estimated 43%of all businesses struck by a catastrophe never reopen Business Income insurance provides coverage for the loss of your net profit, plus any normal expenses that would continue after a covered |oaa In short, itia designed to place the business in the same financial position had there been no physical loss ordamage to property from a covered |oaa Extra Expense insurance covers the necessary cost you incur in order to get your business in working order more quickly. Equipment Breakdown:Virtually every business depends on equipment to keep operations going and income flowing. Today, equipment breakdown is a more common and greater risk because most equipment contains sensitive and fragile technology that ia easily damaged� yet, standard property insurance excludes the risks unique to equipment. Equipment Breakdown insurance covers many types of equipment such as air conditioning and refrigeration, boilers and pressure vessels, computers and communication, electrical, and mechanical. Building Ordinance or Law. If you own an older commercial building and suffer a substantial property loss, you may find that various new building codes have been enacted since your property was constructed. Based upon the extent of damage that has occurred, you may be required to bring various aspects of your building up to the current building codes. Ordinance or Law coverage protects against the loss of value and cost of demolishing the undamaged portion of an existing building which must be removed due to the enforcement ofbuilding, zoning and land use ordinances or laws. |t also covers any increased expenses incurred to replace the building with one conforming to building laws or ordinances or to repair the damaged building so that it meets the specifications of current building laws or ordinances. Flood Coverage:Flood is the nation'a#1 natural disaster and all businesses are located in a flood zone Since flood coverage is excluded or very limited on most commercial property policies, the best, most cost-effective way to financially protect your property from aOood is to purchase flood insurance. Employee Benefits Liability:This coverage protects employers against claims by employees resulting from negligent acts oromissions in the administration of their employee benefits pmyrama, including group |ife, hea|th, diaabi|ity, profit sharing p|ana, unemployment insurance and social security benefits. Employment Practices Liability. The current level of workplace morale,the state the economy, and legislation such as the American Disabilities Act and the Family Medical Leave Act has led to a marked increase in employment- related claims and lawsuits. Because of these of legislative and other legal changes significant incentives for employees tofile employment related claims are occurring. Claims can come from current employees, former employees and job applicants. The procedures that employers use or do not use in hiring, firing and managing their employees can translate into large defense costs and legal awards to plaintiffs for unintentional errors or oversights. Cyber Liability. CYBERATTACKS RANK AS THE TOP EMERGING RISK TO BUSINESSES TODAY. A oyberattaok can result in the |oaa of access to valuable data necessary to run your business and perhaps could require you to pay a ransom to restore it. Wire transfer fraud is another threat posed by oyberorimina|a If customer data is breaohed, a company could face |awauita, as well as governmental fines and penalties-, not to mention the cost of data forensics and public relations consultants. Aoyber policy ia specifically designed to cover these expoaurea, subject to policy terms and conditions. 14 Firefox https://outlook.office.com/mail/deeplink?Print RE: Courthouse B/R Extension Howard-Matthew <Howard-Matthew@ Mon roeCou nty-FL.Gov> Wed 112612022 12:37 PM To: Leonard Anderson <LAnderson@BiltmoreFL.com> Cc: Knight-Cary <Knight-Cary@MonroeCounty-FL.Gov>;Wilson-Kevin <Wilson-Kevin@MonroeCounty-FL.Gov>; DeAngelis-Michael <DeAngelis-Michael@MonroeCounty-FL.Gov>;Vito Diruggiero <VDiruggiero@biltmorefl.com>;Jennifer Lederhouse <jlederhouse@biltmorefl.com> Please, prepare a PCA for the B/R extension. Regards, Matthew R. Howard Project Manager Monroe County Project Management Department (305)850-8123 From: Leonard Anderson <LAnderson@BiltmoreFL.com> Sent:Wednesday,January 26, 2022 12:36 PM To: Howard-Matthew <H owa rd-Matthew@ Mon roeCou nty-F L.Gov> Cc: Knight-Cary<I(night-Cary@MonroeCounty-FL.Gov>;Wilson-Kevin <Wilson-Kevin@MonroeCounty-FL.Gov>; DeAngelis-Michael <DeAngelis-Michael@MonroeCounty-FL.Gov>; Vito Diruggiero <VDiruggiero@biltmorefl.com>;Jennifer Lederhouse<jlederhouse@biltmorefl.com> Subject: RE: Courthouse B/R Extension CAUTION Correct. Completion of phase 3 remaining site work and existing detention facility tear down completion date remains to be forecasted. Leonard Anderson Biltmore Construction ISProject Manager t: 727-585-2084 727-423-2173 e:-,LAndrson@BiLitmoreFL.com I a: 1055 Ponce de Leon Blvd, Belleair, FL 33756 This electronic transmission may contain information which is confidential and privileged.The information transmitted is intended only for the person or entity to which it is addressed.If you are not the intended recipient:any review,retransmission,dissemination or other use of,or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited.If you received this transmission in error,please contact the sender and delete the material from any system that contains it,including but not limited to the destruction of paper and other physical reproductions of this transmission. Receipt by ANY individual or entity is not a waiver of any legal privilege(e.g.attorney client,work product,etc.) 1 of 8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print Furthermore,this electronic transmission does not constitute an e-signature, nor any other form of e-identification or e-authorization. By this transmission Biltmore Construction does not intend to evidence a binding agreement,or to imply that the author has any authority to enter into a binding agreement on behalf of Biltmore Construction. From: Howard-Matthew I..Ga'> nt®Wednesday,January 26, 2022 12:28 PM To: Leonard Andersen <L.An elrso Rilti c e l > c: Knight-Cary<Knight.-Cary.Cq)Mon r0E-'C0 >;Wilson-Kevin <Wilson_Ke iP@,Mo,n,roeCoc my FL. >; DeAngelis-Michael <DeA g.lis_M.ch.a.e �M.onlrc eco. 0 y_ l..Go">; Vita Diru giero <VDilr . gielrc l iltm c lref. oi >;Jennifer Lederhouse<jledelr o se �bilti c of.c��t > Subject: : Courthouse B/R Extension Leonard, Is Biltmore forecasting the Courthouse to be substantially complete by the end of April? Regards, Matthew R. Howard Project Manager Monroe County Project Management Department (305) 50- 123 hossa d-mat hess )rnonroeco. my-f.go, From: Leonard Anderson <I-Anderson nt®Wednesday,January 26, 2022 12:26 PM To: Howard-Matthew <H.oward--Mattliew.@..Mo.n.ro.eCo.JntY_ 1,,t5c?y> c: Knight-Cary<Knight-Cary@ Mon lroeCo nty_ j..Gov>;Wilson-Kevin <WiIion_Kevin @MonlroeCo nty_ j..Gov>; DeAngelis-Michael <DeAC g-?lis_Mich.a.el@lVlonlrc eCo. iffy_ l..Go,'>; Vito Diru giera <VDi gielrc l iltm c lref. oi >;Jennifer Lederhouse<jledelr o se �bilti c of.coi > Subject: F : Courthouse B/R Extension Importance: High CAUTION Mathew, Please find the approximate cost below to extend the referenced projects builders risk insurance to April 30, 2022. Be advised that any future extension will be bringing us into another Hurricane season which is code for expensive further extensions. I'LL FORWARD THE EXACT COST UPON RECEIPT IN THER INTERST OF TIMEISSUE WRITTENDIRECTION I PROCEED WITH THE EXTENSIONI I IS COMING MONDAY, JANUARY 31, 2022. 2 of 8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print Thank you, Leonard Anderson Biltmore Construction Project Manager t: 727-423-2173 e: I-Ancle son@ I- E B#tmoreFL.com www.biltmoreconstruction.com a: 1055 Ponce de Leon Blvd, Belleair, FL 33756 This electronic transmission may contain information which is confidential and privileged.The information transmitted is intended only for the person or entity to which it is addressed.If you are not the intended recipient:any review,retransmission,dissemination or other use of,or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited.If you received this transmission in error,please contact the sender and delete the material from any system that contains it,including but not limited to the destruction of paper and other physical reproductions of this transmission. Receipt by ANY individual or entity is not a waiver of any legal privilege(e.g.attorney client,work product,etc.) Furthermore,this electronic transmission does not constitute an e-signature, nor any other form of e-identification or e-authorization. By this transmission Biltmore Construction does not intend to evidence a binding agreement,or to imply that the author has any authority to enter into a binding agreement on behalf of Biltmore Construction. From:Vito Diruggiero<VDir.iggie,ro,@,b,i,itm,orefl.coi-n> Sent:Wednesday,January 26, 2022 12:14 PM To: Leonard Anderson <_L.Anderson > Subject: FW: Courthouse B/R Extension Len, The 3 months BR extension will be between $8600 and $9000. We need to be sure we will not need to extend it again as this will bring us to the end of April. Any future extension will be bringing us into another Hurricane season which is code for expensive further extensions. Please pass along to Matthew From:John Ullrich <j,- 1Irich.@w3i.n.s...cc,rn.> Sent: Friday,January 21, 2022 3:29 PM To:Vito Diruggiero<V.Di.[uggie.ro..@D biltin oref] com> Subject: RE: Courthouse B/R Extension Hi Vito, I will request. John U11rich,CPA Vice President, Commercial Insurance Advisor Office: (727) 522-7777 ext 153 Wallace Welch & Willingham I -�nrw3ins.com WALLACE WELCH &. WILLINCHAM INSURANCE & P�SK MANAGEMENT SINCE 1925 3 of 8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print Connect with us at: From:Vito Diruggiero<-V...D..i...r..Ugglero@biltmor..e...fl..,...c..o....i..-..n..> Sent: Friday,January 21, 2022 3:28 PM To:John Ullrich <j., 11 rich @w3 i ns.com> Subject: FW: Courthouse B/R Extension John, Can you provide pricing on a 3 month extension at the courts on BR. its Diruggiero Biltmore Construction Vice President t: 711,211,71,11-1151,1811,51-121,1011,18,141 1 m: 7111,21,17,11-11,61,131,19,11-11,211,41,121,181 e:VDiruggiero@biltmorefl.com I w- https-//Iink.edgepilot.com/"s/"b2ab3d7a ................ /VMCAAqpFCkK3_q_FIORFvw?u=http: jjwww.biltmoreconstruction.com/ a: 1055 Ponce de Leon Blvd, Belleair, FL 33756 This electronic transmission may contain information which is confidential and privileged.The information transmitted is intended only for the person or entity to which it is addressed.If you are not the intended recipient:any review,retransmission,dissemination or other use of,or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited.If you received this transmission in error,please contact the sender and delete the material from any system that contains it,including but not limited to the destruction of paper and other physical reproductions of this transmission. Receipt by ANY individual or entity is not a waiver of any legal privilege(e.g.attorney client,work product,etc.) Furthermore,this electronic transmission does not constitute an e-signature, nor any other form of e-identification or e-authorization. By this transmission Biltmore Construction does not intend to evidence a binding agreement,or to imply that the author has any authority to enter into a binding agreement on behalf of Biltmore Construction. From: Howard-Matthew @ Mon Sent: Friday,January 21, 2022 3:26 PM To: Leonard Anderson Cc:Jennifer Lederhouse Vito Diruggiero<-V...D..i...r..,.i..gg-i.ero@biltmorefl.com>;Jeff Parker<).....P...@...r....ker obi ltmorefl..c...o...i..n..>; Knight-Cary<Kn ight-Ca rv@ Mon roeCou ntv--FL.Gov>; Wilson-Kevin <Wilson-- DeAngelis-Michael <DeA.p..g-e...I.is--Michael@.M....o...n....r...o...e...C...o,llipllllt"yl-11-l'IF"1,1.",",Q'Ilolllv> Subject: RE: Courthouse B/R Extension Leonard, Please send us pricing to cover insurance for the next 3 monts. Regards, Matthew R. Howard Project Manager Monroe County Project Management Department (305)850-8123 4 of 8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print From: Leonard Anderson Sent: Friday,January 21, 2022 11:25 AM To: Howard-Matthew <Floward--Matthe > Cc:Jennifer Lederhouse Vito Diruggiero<-V...D...i...r..�.i..gg-i.ero.@.b.i.it.m.o.re.fl...,.C.o rD_>;Jeff Parker Subject: RE: Courthouse B/R Extension CAUTION:This email originated from outside of the County. Whether you know the sender or not, do not click links or open attachments you were not expecting. Mathew, FYI... ... ... ....The projects B/R will expire at the end of this month 1/31/2022. Please advise. Thank you, Leonard Anderson Biltmore Construction 1EProject Manager t: 727-5 85-2084 727-423-2173 .......... , ...................................................................................... e: LAnderson@BiLitmoreFL.com I m-hap ingepilotcom/s jmk.ed 5/b2,lal"lbl"131"d"17'llalI, /V,,MC"A"A"ap,FCk,1(3_q_F,1FlllvllwIl7""ul"="Ihl"t'It,p-I a: 1055 Ponce de Leon Blvd, Belleair, FL 33756 This electronic transmission may contain information which is confidential and privileged.The information transmitted is intended only for the person or entity to which it is addressed.If you are not the intended recipient:any review,retransmission,dissemination or other use of,or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited.If you received this transmission in error,please contact the sender and delete the material from any system that contains it,including but not limited to the destruction of paper and other physical reproductions of this transmission. Receipt by ANY individual or entity is not a waiver of any legal privilege(e.g.attorney client,work product,etc.) Furthermore,this electronic transmission does not constitute an e-signature, nor any other form of e-identification or e-authorization. By this transmission Biltmore Construction does not intend to evidence a binding agreement,or to imply that the author has any authority to enter into a binding agreement on behalf of Biltmore Construction. From: Leonard Anderson Sent:Thursday, November 18, 20214:25 PM To: Howard-Matthew <Howard-Matthew t go,>f Cc:Jennifer Lederhouse Subject: Fwd: Courthouse Extension Mathew Builders Risk extension cost to 1/31/2022 Please excuse typos Leonard Anderson 5 of 8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print Biltmore Construction M: 727.423.2173 Landerson ,lbl'i'll'Iti'l-I'n'lloll'Ir'lle'llf"),11,11,cl"olllill-In'I Begin forwarded message: From:Vito Diruggiero<-V...D..i...r..Ugg.i..e.ro.@..b.i.it.m.o.r.e..fl...,....c...o.11ill-Iln"> Date: November 18, 2021 at 4:21:04 PM EST To: Leonard Anderson @biItm.orefL.corn.> Cc:Jennifer Lederhouse<flg?0 eHu se it c r fl.coi-n>,Travis Parker Jeff Parker<J,Pa,rker,@b,i,it,m,o,ref,.co,m,> Subject: Fwd: Courthouse Extension Len Can you forward to Matt the cost of the BR extension is below. Can you forward to Matt Sent from my iPhone Begin forwarded message: From:John Ullrich <j_-411ri..ch.@w3..i.n.s...coi-n.> Date: November 18, 2021 at 4:09:33 PM EST To:Vito Diruggiero<-V...D..i.r.�.igg-i.e.ro..(�2�biltin oref] com> Subject: RE: Courthouse Extension Extension can be made to 1/31/22 for$6,040. Sent from my Verizon,Samsung Galaxy smartphone John UIIrich,CPA Assistant Vice President, Commercial Insurance Advisor Office: (727) 522-7777 ext 153 Wallace Welch & Willingham 1 nitp,�,.Zjink.edgppilot.com/s/df6cb604 /QWbKbi, xPKQiAZy E962!4=1-ittp., //www.w3ins.com/ WALLACE WELCH & WILLINGHAM INSUPANCE & P�SK MANAGEMENT SINCE 1925 Connect with us at: ti LI --------Original message-------- From: Vito Diruggiero Date: 11/18/2110:35 AM (GMT-05:00) To:John Ullrich <j-,,JI,I,rich,@,w3,i,n,s,.,co,m,> 6 of`8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print Subject: RE: Courthouse Extension My answers are in green its Diruggiero Biltmore Construction Vice President t: 727-585-2084 727-639-2428 e:V.Diruggiero @biltmore�fl.com I W http5.-//jink.edggp.i..I...o..t..,..core. /s/Qc935189/..6...t..v..Y..v...B...-. mWEaw7rEJnSr5zQI?y,=hltp- a: 1055 Ponce de Leon Blvd, Belleair, FL 33756 This electronic transmission may contain information which is confidential and privileged.The information transmitted is intended only for the person or entity to which it is addressed. If you are not the intended recipient: any review, retransmission, dissemination or other use of,or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited.If you received this transmission in error,please contact the sender and delete the material from any system that contains it,including but not limited to the destruction of paper and other physical reproductions of this transmission. Receipt by ANY individual or entity is not a waiver of any legal privilege(e.g. attorney client,work product,etc.) Furthermore, this electronic transmission does not constitute an e-signature, nor any other form of e-identification or e-authorization. By this transmission Biltmore Construction does not intend to evidence a binding agreement,or to imply that the author has any authority to enter into a binding agreement on behalf of Biltmore Construction. From:John Ullrich <j_-4.1.1.r.i..c.h.@w3..i.n.s...coi-n.> Sent:Wednesday, November 17, 20218:02 PM To:Vito Diruggiero<-V...D..i.r..igg-i.e.ro..(�2�biltin oref] com> Subject: Courthouse Extension Hi Vito, The underwriter asked for the following information in order to quote an extension for the builders risk. I've listed the answers I know in red. Could you provide the others? Thank you, 1e What is the reason for the delay? I%,o 'Fold olne 1,`-i cey Z-3 I,ce Ziddt. a d Oir,'--sco�:e �-AJI RHnL,-,�eeinc' aind-111 man�:kmuer ISSLI-es, %,ork 2e What is the revised anticipated cornpledon date? 11 1"'_1 1.1 1 Does the insured remain in compliance with all policy warranties?Yes 4e Are the current limits adequate or have there been change orders which require a change in policy limits? Revised contract amount? No chan�,ges �n contriactr arnot,intr 5a What is the current percentage of cornplet-ion? 86% 7 of`8 1/26/2022, 12:46 PM Firefox https://outlook.office.com/mail/deeplink?Print 6, Describe the work remaining to complete the project. Conq:,,le A --- � I.h e E- fly KA, 7a Are any of the buildings OCCUpied/operadonal yet? No 8, Are sprinklers active?Y s 9a Have there been any losses to date? No Please visit our COVID-19 Client Resource Center ip age. John Ullrich, CPA Assistant Vice President, Commercial Insurance Advisor Office: (727) 522-7777 ext Lrem(z2z)._z9§:q59i5 Wallace Welch & Willingham I itp. ..!L[ink.,edggpilot.com/s/2382c562 /V95_5_.......z....067VH 1 u9 J w?u= ttp: // .w3in .com/ Connect with us at: Please remember that insurance coverage cannot be bound or changed by leaving an electronic message or voice mail message. CONFIDENTIALITY NOTE:The information contained in this e-mail, including attachments is privileged and confidential. It is intended only for the exclusive use of the addressee. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying is strictly prohibited. If you have received this communication in error, please notify us by telephone immediately. Any PHI (Protected Health Information) contained in this email is highly confidential. It is intended for the exclusive use of the individual or entity named above. It is to be used only to aid in providing specific Healthcare Services to this member/patient. Any other use is a violation of the Federal Law (HIPAA) and will be reported as such.Thank you. 8 of 8 1/26/2022, 12:46 PM BILIMORE CONSTRUCTION CO., INC. Date: February 1, 2022 Monroe County Mr. Matthew Howard, Project Manager 1100 Simonton Street, Room 2-216, Key West, FL 33040 howard-matthe Cc2.Lai1!1Lc2f-? ly Re: PCA#TBD ASI 018 Laundry Room Modifications Dear Matthew: The following was requested via email and is being submitted to be incorporated via Contingency Adjustment: Division Summa!y of Costs Value by Division 09 Modifications to existing laundry room walls $ 5,969.00 ..................................................................................................................................................................................................... ..................................................................................................................................................................................................... ..................................................... ..................................................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... *See attached backup $ ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... "This scope of work will increase the project schedule by 15 days $ ........................ ........................................................................................................................................................................... ..................................................... ........................ ........................................................................................................................................................................... ..................................................... .................................................................................................................................................................................................... ..................................................... .................................................................................................................................................................................................... ..................................................... .................................................................................................................................................................................................... ..................................................... Subcontractor Direct Cost(SDC)SUBTOTAL 5,969.00 General Conditions $ ...................................................................................................................................................................................................... ..................................................... NIA on contingency adjustments Construction Cost Budget(CCB) $ 5,969.00 CM Contingency 1%SDC N/A .................................................................................................................................................................................................. ..................................................... General Liability Insurance.92%SDC N/A ................................................................................................................................................................................................. ..................................................... bonding.9%CCB N/A ........................................................................................................................................................................ ..................................................... Fee ,CC6 N/A 'Total Construction Cost(TCB) $ 5,969.00 Pending your review and approval, we will add this scope of work per your direction via signed Contingency Adjustment. Sincerely, Lt"I"A41444m, Project Manager Enclosures: As noted above. � a. ARCHITECT'S SUPPLEMENTAL INSTRUCTIONS Project; Plantation Key Judicial A,SI #; 018 Courthouse/ Detention Facility Owner; Monroe County Issue Date: 01/28/22 CURIE To: Biltmore Construction Co. Inc. Architect Project No.: 140404 SOWARDS AGUILA Contract; GIMP a rc 1--i i e Contract Date: 12/13/2017 Owner Architect Consultant Contractor X Field Other The work shall be carried out in accordance with the following supplemental instructions issued in accordance with the Contract Documents without change in the Contract Sum or Contract Time. Proceeding with the Work in accordance with these instructions indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time CDescri�tion; This ASI is in reference to the Facility Departments request to change the laundry equipment layout in Room CD141. See attached sketch. Issued y; Keith Beal Principal 185 NE 4th Avenue, Suite 101, Delray Beach, FL 33483-Tel; 5 1-27 -4951 2 5'-1 1/2"+/- I-01 Sl nn 12'-10"+/- EXIST.WALL RECONSTRUCTED WALL 2 1/4" 3'-3 5/8" 3'-3" 3'-3 5/8" r 09-PT-2 I CUT WALL AT ( r EXISTING J- EAD ( 0 0 LINE. ( w 09- fB5 00 D. a r Sinn 3 SI-01 PLANTATION art Architects, Planners }� 1 1 - EQUIPMENT & Interior Designers q�cf AA26001 584 COURTHOUSE Project number 100 venue AND U R R I E Delray Beach,AFIorlda 33463 DETENTION Date 01/28/2 AS 1-018 2 �yS� �y�q TAX: 561 24—495 8181 Drawn by SO WARDS 6f FAX: 561 243-8i 84 KAB AGUILA OFFICE®CSA—ARCHITCTS.COM FACILITY aj,c h ii �,-Is Checked by KAE Scale 1/4"= V-0" 1/28/2022 7:52:03 AM EE1111111111111 DRYWALL INC. 5845 Corperaflon Cirdea Fort hives,FL 33§8S E Pk,c Nai239-939 9779=Fax:739 939 9777 Lle.;I�G�a 9 56!'8.. 3t@d5fs572.tivwsu I e e9rryau ml I.xan January 31, 2022 Mrs. Jennifer Lederhouse iledero�asel�iltmorefl.c:om iltmore Construction Pages - 1 1055 Ponce de Leon Blvd. elleair, FL 3375 E: Plantation Key Judicial Courthouse and Detention Facility-Laundry Room Tavernier, Florida Dear Mrs. Lederhouse, We are pleased to quote you a price for the additional work for the above referenced project per plans as prepared by Currie Sowards Aguila Architects, dated 10/12/2018 with the following clarifications: 1. Demo, Frame, and Finish 2. Supply and install 5/3" F T plywood with 5/3" impact resistance drywall one side other side 5/3" Drywall with finish. 3. Pricing excludes any work not listed above. . Rates are Foreman $75, Mechanic$70, Labor$65. Labor: $ 3,250.00 Approximate 48 man hrs. Material: $ 1,114.00 Lodging: $ 750.00 Overhead/Profit: $ 767.00 Bond: $ 66.00 Total: $ 5,969.00 This additional or ill impact our schedule- 5 additional ays. Please provide us with written directive if we are to proceed with this additional scope of work followed by an accounting change order. If you have any questions please don't hesitate to contact us. Please note® Lee Drywall, Inc. reserves the right to collect on extra work if the above extra work causes unforeseen delays or impedes our ability to complete our work in a timely manner. Bid price subject to change in price due to market conditions at time of shipping material This proposal shall be withdrawn if not accepted within ten (10) days. We look forward to working with you on this project. If we can be of any further assistance please don't hesitate to call. Respectfully, XEOstimaEor/Projectabaa Manager ohn Irmyt/vllme.c?r�t ~< w .leedwwall.com D:\Contractors\Biltmore Construction Company Inc\Plantation Key Courthouse Job#2488\ADDITIONAL PRICING 1-31-2022 Wage 1