Item C12 C.12
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
f` Mayor Pro Tem Craig Cates,District 1
The Florida Keys Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: C.12
Agenda Item Summary #10167
BULK ITEM: Yes DEPARTMENT: Public Libraries
TIME APPROXIMATE: STAFF CONTACT: Kimberly Matthews (305) 292-4540
NA
AGENDA ITEM WORDING: Agreement with Overdrive, Inc. for the Monroe County Public
Library system to access and use their digital media platform to provide access to eContent
purchased through and licensed by Overdrive. The agreement is for 2 years at a cost of$12,000 per
year with $6,000 of material purchase credit. Approval to expend up to $220,000 in library funds for
the purchase of eContent lending materials from Overdrive, Inc. and approval of delegation of the
purchasing authority to Kimberly Matthews to sign individual invoices for the Library's digital
material collection, the cumulative value of which will not exceed $220,000. This cost is already
budgeted in the Library's materials cost centers.
ITEM BACKGROUND: In accordance with Florida Statute 257.25 which states, "Free library
service.-Free library service shall constitute as a minimum the free lending of library materials that
are made available for circulation and the free provision of reference and information services." the
Monroe County Public Library System makes available print and non-print material to the
community.
As we continue our advancement into a 21st Century library system and as a result of increased
demand due to COVID-19 on our digital resources, the Monroe County Library System provides an
increasing amount of digital content as a complement to our traditional print monographs.
Overdrive, Inc. is similar to Baker and Taylor's Axis 360, is a cloud-based delivery system for
digital content. The platform is proprietary to OverDrive and is the sole provider of digital content
for the Kindle suite of devices to public libraries. The appropriate sole source documentation is
attached including sole source letter from the CEO of OverDrive, Inc. and a sole source memo from
Library Director, Kimberly Matthews. This agreement will allow the Monroe County Public Library
System patrons continued access to the OverDrive, Inc. platform and its current MCPL unique
collection currently valued at over $250,000.
As new titles are released, the Library seeks approval to continue to purchase new content from
OverDrive, Inc. using the library materials budget's multiple cost centers. Over the entire fiscal year
there will likely be 250+ invoices that may range from $50 or less to thousands of dollars. However,
culminative these invoices will not exceed the approved budget. Due to the nature of these
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purchases spanning throughout the fiscal year, the Library seeks approval of delegation of the
purchasing authority to Kimberly Matthews to sign individual invoices, the cumulative value of
which will not exceed $220,000.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
OverDrive Library Order Form - Monroe County Public Library System (Feb 2022 start) legal
approved
OverDrive Sole Source Letter- Monroe County Public Library System (2022)
Overdrive Sole Source memo- Matthews
FINANCIAL IMPACT:
Effective Date: 1/21/2022
Expiration Date: 9/30/2022
Total Dollar Value of Contract: 0
Total Cost to County: Will not exceed $220,000
Current Year Portion: All in FY22
Budgeted: Yes
Source of Funds: Multiple Cost Centers not to exceed $220,000 total over the FY22
CPI: NA
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No
County Match: None
Insurance Required: No
Additional Details:
Multiple Cost Centers not to exceed $220,000 total over the FY22
REVIEWED BY:
Kimberly Matthews Completed 01/31/2022 1:09 PM
James Molenaar Completed 01/31/2022 1:19 PM
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Purchasing Completed 01/31/2022 1:54 PM
Budget and Finance Completed 02/01/2022 8:43 AM
Maria Slavik Completed 02/01/2022 11:45 AM
Liz Yongue Completed 02/01/2022 2:22 PM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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MONROE COUNTY A C.12.a
OverDdva
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OverDrive Digital Library Deserve Order Form Date: Mol nmr SQ, %tc2022.01a415Q
Library Information
Name of Library: Monroe County Public Library System
Address: 700 Fleming Street
City,State/Province, Postal Code:V')e \ 4 e5'r , VL ,33L)4C) Country: U.S.
Primary Contact
Name: Any Ice_ Title: }acSS�sarr} !�},rac. �CQgo+r} etviccS
Telephone: 3 Q 5- ,�-q Z - ' al } Email: ,�i c +ne C +nr►arre�e rluny �+1
Accounting Contact(all invoices will be ernailed to the contact listed belowv).
Name: A^"e. R,ce1 Title: Assi 54a=+st Prct�raf •r F Je,r*tac�S
Telephone: 505 2.92_- 3591Email:
Bill Try Address: -1 06 Fri 2x4%7%,► 5 fc" �
City,State/Province, Postal Code: koryd ,5pyp Country: ,�j,
OverDrive sends emails about promotions,new products and services, By checking this box,you consent to receiving �+
OverDrive's communications and promotional emails to your Primary Contact email address. These emails also include an easy
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method to manage your subscription(s), including unsubscribing to future emails.
Annuli Fee _
My Library will be invoiced an Annual Fee of$12,000(USI )within thirty(30)days from the start of the Term. The Annual E
Fee includes an allocation of$6.000 fUSD)to use toward the selection of Digital Content.
In addition to the Annual Fee, Library requests to be invoiced in the amount of$ (USD)to be put on LN
deposit with OverDrive for future Digital Content purchases.
All payments due to OverDrive under this Agreement are due within thirty(30)days of presentation of invoice. 2
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OverDrive Terms and Conditions: CL
The Term of this Agreement shall be for a twenty-four(24)month term,commencing on February 1,2022. This
Agreement shall automatically renew for successive terms of twelve(12)months unless either party provides written
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notice of intention not to renew ninety(90)days prior to the expiration of the then-current term.
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OverDrive Digital Library Reserve is licensed pursuant to the OverDrive Digital Library Reserve Access Agreement,
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attached hereto,the terms of which are incorporated herein.Upon the start of the Term,this OverDrive Digital
Library Reserve Order Form will supersede and replace the previous Digital Library Reserve Content Service Plan
Application Services Agreement executed by and between OverDrive and Library.
Acknc_wledgernent and Accentance:
On behalf of my Library, I represent and warrant that I have the authority to enter into this Agreement and my signature
below indicates my Library's agreement and acceptance of the OverDrive Digital Library Reserve Access Agreement.
By(signature) Title
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Name(Print) Date
_W ....._...._
Oc 2022 OverDrive,Inc. One OverDrive way • Cleveland,OH 44125 P:+1 216-573-6886 • F:+1 216-573-6889
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OverDrive Dieital Library features included with Annual Pee:
Collection
Thousands of classic ebooks from Project Gutenberg free
Web-based staff training to use collection development tools in OverDrive's Marketplace
catalog of popular&educational ebooks,audiobooks,digital magazines&video
Services
Library-branded website plus system-wide updates
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Authentication options
Web based staff training lead by expert trainer(live)
Web based staff training access to online Learning Center(recordings)
Reporting module
Customizable marketing resources to promote service to staff and community both inside&
outside the library
Secondary level user support - -___ ._.n.__....... _... 01
Technology .�
OverDrive apps for ebooks,audiobooks video
Support for Kindle'(US only),iPad®,plus all major devices v'
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Configuration and license fee
Third-party licenses for digital rights management
_...__ ._ ..__................. .0
Maintenance,hosting&support services 0)
Bandwidth for all downloads
Please complete this order form and return by email to your OverDrive Account Manager.
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Thank you for your order!
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@2022 OverDrive,Inc, One OverDrive Way m Cleveland,OH 44125 P:+l 2 6-573-6886 F:+1216-573-688'9
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Overbrive Digital Library Reserve Access Agreement
1. Digital Library Reserve Application Services
1.1 OverDrive will create and host a Library Website for Library's use of the Application Services. OverDrive
shall provide the Application Services to the Library under the terms of the Order Form and this Access
Agreement(collectively referred to as the"Agreement").. -
1.2 OverDrive shall create an account in OverDrive's content selection platform, OverDrive Marketplace,for m
Library to select Digital Content to make available at the Library Website to Authorized Patrons and to access
reports.
1.3 OverDrive will use commercially reasonable efforts to make the Application Services perform
substantially in accordance with the terms herein. From time to time, OverDrive may make modifications or
updates to the operation, performance, or functionality of the Application Services as it sees fit or as required
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by OverDrive's suppliers. Library may be required to complete additional forms, documents or other associated
materials provided by OverDrive. Library shall use commercially reasonable efforts to complete the documents
in a timely manner.
1.4 OverDrive will use commercially reasonable efforts to provide Secondary Support to Library.
1.5 Overdrive shall have sole discretion to approve any and all libraries that seek to participate in Library's
DLR Service, as well as approve any other terms and conditions related to such expansion of the DLR Service
to additional libraries. OverDrive shall have sole discretion to honor any prior version of an order form,
participation form or related material completed by Library. OverDrive may require Library to complete an
updated version of the same.
1.6 If Library seeks a modification of the Application Services or integration of the Application Services
beyond those offered on the Order Form, the Parties shall cooperate to agree on the specifications for the
additional services and any associated terms and conditions.
1.7 Nothing under the Agreement grants any right to Library to the use of, or access to, any Application
Services source code. Library does not have the right to reproduce the Application Services,to distribute copies
or versions of any modules of the Application Services to any third parties including its Authorized Patrons, or
to make and/or sell variations or derivative works of the Application Services. Sole ownership of copyrights and
other intellectual proprietary rights shall remain solely with Overdrive or its suppliers. OverDrive reserves the
right,at its sole discretion,to display its branding,trademarks,logos, and/orthird party marketing or promotional
materials on the Library Website. ca
2. Library Website
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2.1 Library shall use commercially reasonable efforts to ensure that use of the Applications Services, the
Library Website and the Digital Content are in compliance with this Agreement and with permitted uses as E
communicated by Overdrive to Library. Library shall use commercially reasonable efforts to prevent o
unauthorized use of the Digital Content from OverDrive by their users and Authorized Patrons,
2.2 Overdrive grants the Library and Authorized Patrons a non-assignable,non-transferable, limited license
to use the Digital Content provided by OverDrive's suppliers for personal, non-commercial use.
Authorized Patrons and/or Library may access and/or download, the Digital Content:
(a) On Library-issued devices or computers with exclusive and individual unique user accounts;
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(b) On Library-issued devices which are circulated in accordance with the OverDrive Test Drive >
program;
(c) On Authorized Patrons personal devices directly; E
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(d) On shared Library computers which employ an application that restores the computer to its
original configuration after use by an individual Authorized Patron (e.g. Deep Freeze, Windows
SteadyState, or other similar application);and
(e) For any use consistent with the relevant fair use doctrine or similar law in your)urisdiction. >
2.3 Library shall reasonably cooperate with OverDrive to limit access to the DLR Service to end users who
are Authorized Patrons. In the event Library desires to provide access to the DLR Service to users other than
Authorized Patrons, OverDrive reserves the right to limit availability of certain Digital Content, as may be
required by supplying publishers. Online library card applications, with or without fees, that provide access,
temporary or permanent, to the DLR Service to users who do not otherwise qualify as Authorized Patrons shall
not be permitted.
2.4 Library represents and warrants that it will not make any representations or create any warranties,
expressed or implied, concerning the Application Services and Digital Content, and will take reasonable steps
to ensure that its employees, agents, and others under its direction abide by the Agreement.
2.5 Library agrees to perform Primary Support for its Authorized Patrons, unless Library has completed the 76
Front Line Tech Support Order Form and paid for Front Line Tech Support services. OverDrive will provide
Library with training and documentation for Library's provision of Primary Support. Library will cooperate with
OverDrive to implement customer support practices recommended by OverDrive, including but not limited to
directing Authorized Patrons to OverDrive-supplied FAQs.and support pages on its Library Website.
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2.6 Library shall not access the Application Services in a manner not explicitly permitted by the Agreement,
including but not limited to scraping the Library Website and/or web traffic or data to and from the Library
Website, intercepting, redirecting, capturing or holding OverDrive-initiated email or other electronic
communications, nor shall it allow any third party to access the Application Services in a manner as described E
in this paragraph. y
2.7 OverDrive may employ commercially reasonable efforts to monitor and maintain the availability of its
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Application Services, including review of traffic for request volume levels, unusual behaviors or patterns,
attempts to create a denial of service response,and/or excessive or abusive usage as determined by OverDrive,
in its sage discretion. e
3. Payments
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3.1.1 Payment will be made pursuant to Local Government Prompt Payment Act 218.70, Florida Statutes.
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3.1.2 If OverDrive duties, obligations and responsibilities are materially changed by amendment to this
Agreement after execution of this Agreement, compensation due to OverDrive may be adjusted, upon mutual
agreement by and between OverDrive and Library.
3.1.3 As a condition precedent for any payment due under this Agreement, OverDrive shall submit monthly,
unless otherwise agreed in writing by the Monroe County Board of County Commissioners ("BOCC"), a proper
invoice to the BOCC requesting payment for goods and services properly rendered and reimbursable expenses
due hereunder. The OverDrive invoice shall describe with reasonable particularity the goods and service
rendered. The OverDrive invoice shall be accompanied by such supporting documentation or data in support of
expenses for which payment is sought that is acceptable to the Monroe County Clerk of the Circuit Court and
Comptroller (`Clerk")based on generally accepted account principles and such laws, rules and regulations as
may govern the Clerk's disbursal of funds.
3.2 This Agreement is a commitment of the current revenues of the Library. If Library's governing body or
similarly related entity fails to appropriate sufficient funds in any fiscal year for payments due under this
Agreement,then a non-appropriation event shall be deemed to have occurred. If a non-appropriation event
occurs, (1) Library shall give OverDrive immediate notice of such non-appropriation event and provide written
evidence of such failure by Library's applicable governing body and (2) on or before sixty (60) days from
OverDrive's receipt of notice of non-appropriation, the parties shall cooperate to determine an appropriate
course of action as it relates to the OverDrive services provided under this Agreement. In the event that after e
such sixty(60) day period, no determination is reached on payment and continued provision of services is not
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possible, then the Agreement and all services hereunder shall terminate on the first day of the fiscal year in
which funds are not appropriated.
4. Term and Termination
4.1 The Term of the Agreement shall be governed by the OverDrive Digital Library Reserve Order Form >
between OverDrive and Library.
4.2 Either party shall have the right to terminate this Agreement as a result of a material breach of the
Agreement by the other parry that is not cured within thirty(30)days after written notice of such breach.
4.3 Upon termination of this Agreement,the access granted to Library by this Agreement shall be terminated
immediately and Library shall make no further use of all or any part of the Application Services, or any
confidential information received from OverDrive.
5. Warranties >
5.1 The parties represents and warrants to that each has the necessary permissions, ownership and
intellectual property rights and licenses related to performance under this Agreement. 76
5.2 THE WARRANTIES SET FORTH UNDER THIS AGREEMENT ARE IN LIEU OF ALL OTHER
WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WARRANTY OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL OVERDRIVE BE LIABLE TO LIBRARY OR
ITS AUTHORIZED PATRONS AND OR END USERS FOR ANY DAMAGES ARISING FROM OR RELATED
TO FAILURE OR INTERRUPTION OF THE APPLICATION SERVICES, OR FOR INCIDENTAL, INDIRECT OR
CONSEQUENTIAL DAMAGES, OR FOR LOSS OF PROFIT OR OPPORTUNITY, LOSS OF USE OR OTHER
FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE LICENSE OR USE OF THE
APPLICATION SERVICES. IN NO EVENT SHALL OVERDRIVE'S LIABILITY HEREUNDER EXCEED THE E
TOTAL AMOUNT RECEIVED BY OVERDRIVE UNDER THIS AGREEMENT.
6. General Terms
6.1 Confidential Information. The parties acknowledge that each will receive confidential information from
the other relating to the Application Services,technical and operational affairs of the other. Subject to any state U
and/or federal laws and regulations permitting public access to documents and information that are considered
public,each party agrees that all confidential information of the other party shall be held in confidence and shall
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not be disclosed to any third party. Library shall not share its passwords and login credentials of Library's
account in OverDrive's content selection portal with anyone, including any third party. Library shall take
reasonable steps to prevent unwarranted intrusion into such information.
6.2 Taxes. Library shall at its own expense comply with all applicable laws in connection with the use of the
Application Services. The payment obligations under this Agreement are exclusive of any federal, state,
municipal or other governmental taxes, sales taxes, excise taxes or tariffs now or hereafter imposed on the
production, storage, sale,transportation, import, export, licensing or use of the Application Services.
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6.3 No Waiver. The failure of either party to exercise any right or the waiver of either party of any breach,
shall not prevent a subsequent exercise of such right or be deemed a waiver of any subsequent breach of the
same of any other term of the Agreement.
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6.4 Notice. All notices required to be given pursuant to the Agreement shall be in writing and shall be E
deemed to have been given, if sent by registered or certified mail, return receipt requested, postage prepaid,
addressed to OverDrive at its' current address, Attention: General Counsel or addressed to Library at the
address provided on the Order Form, Attention: Primary Contact (as designated on the Order Form), or as >
otherwise agreed by the parties.
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6.5 Assignment. OverDrive may assign this Agreement. This Agreement may not be assigned by Library, >
nor any duty hereunder delegated by Library without the prior written consent of OverDrive, which shall not be
unreasonably withheld. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit
of the parties to this Agreement and their respective heirs, legal representatives, successors and permitted
assigns. e
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6.6 Entire Agreement, The Order Form and this Access Agreement constitutes the entire Agreement and
understanding of the parties and supersedes all prior and contemporaneous Agreements, understandings,
negotiations and proposals, oral or written. Section headings are provided for convenience purposes only
and do not provide any modifications or substantive meaning to the terms and conditions of this Agreement.
OverDrive may modify the Order Form and Access Agreement from time to time. >
6.7 All Disputes Arising From the Agreement. This Agreement shall be governed by the laws of the State of
Ohio, United States of America without regard to any conflict of laws principles. Any dispute regarding this
Agreement or the relationship that has been established by this Agreement shall be brought in the state or
federal courts residing in the State of Ohio, USA, and the local laws of Ohio will apply to any such action related E
to the above. Both parties submit to venue and jurisdiction in these courts.
7. Definitions
As used throughout the Agreement, the following definitions shall apply:
7.1 "Application Services" or "DLR Service" shall mean the Library Website and digital content distribution
service provided to Library, which utilize OverDrive°and other third party technologies and services. 76
7,2 "Authorized Patron(s)" shall mean those individuals who provide proof of residency, ownership of
property, employment, or enrollment in school or similar institution in the Library's service area and which the
Library authorizes to download and/or access Digital Content from the Library Website or otherwise utilize the
Application Services, cv
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73 "Digital Content" shall mean the digital titles (e.g. eBooks, audiobooks, magazines and video) made
available from OverDrive at the Library Website.
7.4 "Library" shall mean the organization or entity identified in the Library Information section of the Order y
Form.
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7.5 "Library Website" shall mean the Internet-based application hosted and operated by OverDrive that
provides Authorized Patrons access to Digital Content.
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7.6 "Order Form"shall mean the OverDrive Digital Library Reserve Order Form completed by the Library.
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7.7 "OverDrive"shall mean: OverDnve, Inc., a Delaware Corporation, and its subsidiaries and affiliates.
7.8 "Primary Support" shall mean the services provided by Library to its Authorized Patrons for its day-to-
day help, support,technical aid and other assistance for their use of the Library Website and 'Digital Content.
7.9 "Secondary Support" shall mean the technical support services provided by OverDrive to Library in the
English language, including reasonable efforts to assist Library in providing Primary Support. o
8.1 PUBLIC ACCESS. E
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Public Records Compliance. OverDrive must comply with Florida public records laws, including but not
limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The County
and OverDrive shall allow and permit reasonable access to, and inspection of, all documents, records, papers,
letters or other"public record" materials in its possession or under its control subject to the provisions of
Chapter 119, Florida Statutes, and made or received by the County and OverDrive in conjunction with this
contract and related to contract performance. The County shall have the right to unilaterally cancel this
contract upon violation of this provision by OverDrive. Failure of OverDrive to abide by the terms of this
provision shall be deemed a material breach of this contract and the Board of Monroe County Board of
Commissioners ("County") may enforce the terms of this provision in the form of a court proceeding and shall,
as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that
proceeding. This provision shall survive any termination or expiration of the contract.
OverDrive is encouraged to consult with its advisors about Florida Public Records Law in order to comply with
this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, OverDrive is required
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to:
(1) Keep and maintain public records that would be required by the County to perform the service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested
records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed
the cost provided in this chapter or as otherwise provided by law. >
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if OverDrive does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost,to the County all public records in possession of
OverDrive or Keep and maintain public records that would be required by the County to perform the service. If
OverDrive transfers all public records to the County upon completion of the contract, OverDrive shall destroy
any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If OverDrive keeps and maintains public records upon completion of the contract, OverDrive
shall meet all applicable requirements for retaining public records.All records stored electronically must be
provided to the County, upon request from the County's custodian of records, in a format that is compatible with
the information technology systems of the County.
(5)A request to inspect or copy public records relating to a County contract must be made directly to the
County, but if the County does not possess the requested records, the County shall immediately notify 76
OverDrive of the request, and the CONTRACTOR must provide the records to the County or allow the records
to be inspected or copied within a reasonable time.
If OverDrive does not comply with the County's request for records,the County shall enforce the public records
contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally
cancel this contract upon violation of this provision by OverDrive. An OverDrive employee or agent who willfully
and knowingly fails to provide the public records to the County or pursuant to a valid public records request
within a reasonable time may be subject to penalties under section119.10, Florida Statutes.
OverDrive shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless
or otherwise provided in this provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA E
STATUTES, TO THE CONTRACTOR 'S DUTY TO PROVIDE PUBLICRECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE#305-292-
3470 BRADLEY-BRIAN @MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111
12THStreet, SUITE 408, KEY WEST, FL 33040. CL
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January 14, 2022 OverDdve�
Monroe County Public Library System
700 Fleming Street
Key Largo, FL 33040-6828
RE: OverDrive as a sole source provider
To Whom it May Concern:
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OverDrive uniquely provides a series of services and digital content materials that enable public libraries to lend popular
audiobooks, eBooks, streaming video, digital magazines and other digital content via the library's website on a single
platform.
Uniquely available only from OverDrive as a sole source provider, we offer a system that combines:
• A customized website service and the award-winning Libby app for accessing and downloading digital materials
integrated with the library's ILS system for real-time patron authentication
• OverDrive offers the ability for increasing cooperation with local schools by adding student authentication to the E
public library's digital catalog
• OverDrive is the only digital library lending provider that offers downloads in the Kindle format and compatibility
with all generations of the Amazon Kindle, the most popular and widely used eReading device on the market
• OverDrive uniquely offers a Local Content feature for libraries, providing the ability to upload locally produced and CCND
self-published digital content into the platform for lending to their patrons, with lending policies set by the library W
• Download eBooks capable of operating on portable devices such as iPads, Chromebooks, Windows Mobile, as
well as all generations of Amazon Kindle (exclusive to OverDrive)
• Digital magazines available through Zinio (exclusive to OverDrive)
• Online music lessons from master musicians available through ArtistWorks (exclusive to OverDrive)
• Educational, continuing education, and professional development courses available through Universal Class
(exclusive to OverDrive).
• OverDrive's proprietary browser-based formats (OverDrive Read and OverDrive Listen) are the industry's only
browser-based formats that can cache the content for offline usage and does not require active internet CL
connection to read/listen to the digital content
• OverDrive uniquely offers a multi-lingual user interfaces option for the patron to choose from directly on the
patron-facing website, with over a 15 different language options available
• OverDrive APIs, available via the OverDrive Developer Portal, allow for deep integration of digital content with
library discovery tools
• Control for the library to set digital book lending policies and manage access and usage of materials, as ,
well as a "Recommend to Library"feature for patrons to submit purchase suggestions
• Download audiobooks with accessibility features for the blind and visually impaired
• OverDrive MP3 Audiobooks compatible with MAC/OS, iPods and other Apple devices
As a result of the combination of the above referenced items, as well as OverDrive, Inc.'s continued innovation, library e
market leadership, proven success and secret processes, OverDrive, Inc. is the sole vendor to offer these unique services m
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and sought-after materials. Please do not hesitate to contact me for further information.
Very truly yours,
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Steve Potash, CEO
OverDrive, Inc.
spotash@overdrive.com
World Headquarters One OverDrive Way Cleveland, Ohio 44125 USA
`-1.216, t 3."886 F-1.216, t 3,6888 1 www.overdrive,com
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1/19/2022
FROM: Kimberly Matthews, Senior Director of Strategic Planning and Libraries
RE: Support of Sole Source Procurement of the OverDrive, Inc digital content and platform
As we continue our advancement into a 21s' Century library system and as a result of increased
demand due to COVID-19 on our digital resources, the Monroe County Library System provides
an increasing amount of digital content as a complement to our traditional print monographs.
Overdrive, Inc. is similar to Baker and Taylor's Axis 360, is a cloud-based delivery system for
digital content. The platform is proprietary to OverDrive, Inc. and is the sole provider of digital
content for the Kindle suite of devices to public libraries. This agreement will allow the Monroe
County Public Library System patrons continued access to the OverDrive platform and it's
current MCPL unique collection currently valued at over$250,000. It should be noted that also
makes the procurement a continuation of existing services as defined in the Monroe County
Procurement Manaul pg 26, Ch7,A.2.(b) which states:
Where the procurement itself, due to the nature of the goods or services (i.e. in order to
obtain conformity to existing contracted goods or services, in order to avoid the loss of
warranty coverage, proprietary licensing, equipment capability, etc.), dictates sole source
acquisition, the Requesting Department shall provide written justification as to the sole
source nature of the procurement.
While other companies in the field produce self-check out machines and various circulation °3
equipment, only OverDrive, Inc can offer both continued access to our previously purchased
titles and the digital content for Kindle devices.
I, therefore, request that we enter into this 2 year agreement and continue to purchase content E
with OverDrive, Inc. through a sole source purchase. 0)
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Respectfully, c
ltl�rxewocl Ala Neale
Kimberly Matthews E
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