Loading...
Item C15 C.15 County f � .�� ��� BOARD OF COUNTY COMMISSIONERS Mayor David Rice,District 4 f` Mayor Pro Tem Craig Cates,District 1 The Florida Keys Michelle Coldiron,District 2 Vacant,District 3 --' Holly Merrill Raschein,District 5 County Commission Meeting February 16, 2022 Agenda Item Number: C.15 Agenda Item Summary #10189 BULK ITEM: Yes DEPARTMENT: Emergency Services TIME APPROXIMATE: STAFF CONTACT: Steven Hudson (305) 289-6342 N/A AGENDA ITEM WORDING: Approval to purchase 11 portable radios and accessories from Motorola in the amount of $66,197.14 utilizing funds from the Urban Areas Security Initiative (UASI) grant. The portable radios are needed for communication purposes in critical and potentially life-threatening situations. ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants & Training (OG&T), through the State of Florida, Division of Emergency Management, has sub-granted the Urban Area Security Initiative (UASI) Grant Program, FY 2020, to the City of Miami in the amount of $14,012,500.00. This program targets homeland security funding to"high threat" urban areas in order to prevent, respond to, and recover from threats or acts of terrorism. The total award is $264,836 with 50% of that or $132,418 designated for the Monroe County Sheriff's Office (MCSO). The remaining 50% is to be split equally between MCFR and Monroe County Emergency Management(MCEM), based upon project proposals approved by FDEM and FEMA. Monroe County Fire Rescue (MCFR)plans to purchase 11 portable radios and associated accessories in the amount of$66,197.14 as shown on Motorola Solutions quote 41598140 utilizing funds from the Urban Areas Security Initiative (UASI) grant. PREVIOUS RELEVANT BOCC ACTION: The UASI grant was accepted by the BOCC at the June 16, 2021 meeting. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval Packet Pg. 508 C.15 DOCUMENTATION: Motorola Quote - Expires 03.09.2022 Motorola Sole Source Purchase Memo 01-20-2022 Motorola Sole Source Memo 13JAN22 UASI 2020 MOA - Monroe FULLY EXECUTED UASI MOA 2020 Exhibit 2 Budget FINANCIAL IMPACT: Effective Date: 02/16/2022 Expiration Date: N/A Total Dollar Value of Contract: $66,197.14 Total Cost to County: $0.00 Current Year Portion: $0.00 Budgeted: Funds are from grant cost center below Source of Funds: 125-13560 GE 2108 CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: N/A If yes, amount: N/A Grant: No County Match: No Insurance Required: N/A Additional Details: N/A 02/16/22 125-13560 - UASI20 GRANT $66,197.14 REVIEWED BY: James Molenaar Completed 01/31/2022 3:32 PM Steven Hudson Completed 01/31/2022 4:08 PM Purchasing Completed 01/31/2022 4:12 PM Budget and Finance Completed 02/01/2022 8:44 AM Maria Slavik Completed 02/01/2022 1:55 PM Liz Yongue Completed 02/01/2022 2:27 PM Board of County Commissioners Pending 02/16/2022 9:00 AM Packet Pg. 509 QUOTE- 9 0 AOWCT�DROLA SOLUTIONS Ja I J a s} Y ,t j , t X" -. k Y Ch ,A Jos CL ir � 7 � r `s1i'�� 6s ss R1}lN�tfii.4 1a t N j 147 1, F i C i The design,technical,pricing,and other information("Information")furnished with this submission is confidential proprietary information of Motorola Solutions,Inc.or the Motorola Solutions entity providing this quote ("Motorola')and is submitted with the restriction that it is to be used for evaluation purposes only.To the fullest extent allowed by applicable law,the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola. MOTOROLA,MOTO,MOTOROLA SOLUTIONS,and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings,LLC and are used under license property oftheir respective owners.©2020 Motorola Solutions,Inc.All rights reserved. Packet Pg. 510 C.15.a 00 11/09/2021 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 490 63RD ST MARATHON, FL 33050 0 c 0 Dear Shaina Moore, Motorola Solutions is pleased to present MONROE COUNTY BOARD OF COUNTY COMMISSIONERS with this quote for C 0L quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide MONROE COUNTY BOARD CL OF COUNTY COMMISSIONERS with the best products and services available in the communications industry. Please direct any questions to Mike Harrington at mharrington@emciwireless.com. 2 0. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. N N Sincerely, x Mike Harrington 0 Motorola Solutions Manufacturer's Representative 0 Packet Pg. 511 C.15.a Billing Address: Quote Date:11/09/2021 MONROE COUNTY BOARD OF Expiration Date:03/09/2022 COUNTY COMMISSIONERS Quote Created By: 490 63RD ST Mike Harrington MARATHON, FL 33050 mharrington@emciwireless.com _ US End Customer: MONROE COUNTY BOARD OF COL Y COMMISSIONERS 0 Shaina Moore 2 Moore-Shaina@monroecounty-fl.gov c (305) 289-6047 Contract: 36273- SOU RCEWELL 0 0 Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms 2 and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms. 0 APXT°"6000 Series APX6000 XE cv c44 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 11 $3,595.00 $2,624.35 $28,867.85 PORTABLE c') 1a CA01648AA ADD: HW KEY 11 $6.00 $4.38 $48.18 SUPPLEMENTAL DATA 1b G996AU ADD: PROGRAMMING OVER 11 $110.00 $80.30 $883.30 P25 (OTAP) 1C Q667BB ADD: ADP ONLY(NON-P25 11 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 1 d Q361 AR ADD: P25 9600 BAUD 11 $330.00 $240.90 $2,649.90 c TRUNKING 1e CA02006AA ENH: APX6000XE RUGGED 11 $880.00 $642.40 $7,066.40 RADIO 1f H122BR ALT: 1/4 WAVE 7/8 STUBBY 11 $26.00 $18.98 $208.78 (NAR6595) 1g CA09006AA ADD: ADAPTIVE NOISE 11 $165.00 $120.45 $1,324.95 SUPPRESSION Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underly Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Custorr !n Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 3 Packet jPg. 512 C.15.a 1h QA09008AA ADD: GROUP SERVICES 11 $165.00 $120.45 $1,324.95 1i CA09000AA ADD: DIGITAL TONE 11 $165.00 $120.45 $1,324.95 SIGNALING 1j H38BT ADD: SMARTZONE 11 $1,320.00 $963.60 $10,599.60 OPERATION y 1 k QA01427AB ALT: IMPACT GREEN 11 $28.00 $20.44 $224.84 HOUSING 6 11 HA00025AH ADD: 5Y ESSENTIAL 11 $482.00 $482.00 $5,302.00 ACCIDENTAL DAMAGE c m 1m Q806BM ADD: ASTRO DIGITAL CAI 11 $567.00 $413.91 $4,553.01 OPERATION 0 CL 2 PMNN4547A BATT IMPRIES 2 LIION 10 $169.00 $123.37 $1,233.70 TIA4950 R IP68 3100T 3 NNTN7686A IMPRESMUC ADAPTER(PK 3 $207.00 $151.11 $453.33 OF 6 INSERTS) CL 4 NNTN7687A IMPRES SUC ADAPTER 4 $45.00 $32.85 $131.40 Grand Total $66, 197. 14(USD). N N Notes: • Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added invoices. x c 0 c 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underly Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Custorr !n Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 4 Packet jPg. 513 C.15.a M r )1 OLA SOLUTIONS Purchase Order Checklist Marked as PO/ Contract/Notice to Proceed on Company Letterhead (PO wfli not be processed withOU't this) W 0 PO Number/Contract Number PO Date 0 0 Vendor= Motorola Solutions, Inc. m Payment (Billing) Terms/State Contract Number CL 4- Bill-To Name on PO must be equal to the Legal Bill-To Name o Bill-To Address U Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total cv cv cv Non-Editable Format(Word/ Excel templates cannot be accepted) ai Bill To Contact Name& Phone #and EMAIL for customer accounts payable dept Ship To Contact Name& Phone # Tax Exemption Status Signatures (As required) 0. 0 0 Packet Pg. 514 C.15.b MONROE COUNTY FIRE RESCUE Battalion Chief of Administration , 490 63'd Street Marathon,FL 33050 Phone:(305)289-6004 Memorandum Date: January 20, 2022 To: Tina Boan, Sr. Director, Monroe County Budget&Finance 0 0 From: Mark Thompson, Battalion Chief Subject: Sole Source Purchase- Motorola Portable Radios 0 CL 4- 0 Monroe County Fire Rescue (MCFR) plans to purchase 11 portable radios and associated accessories in the amount of$66,197.14 as shown on Motorola Solutions quote #1598140 utilizing funds from the Urban Areas Security Initiative grant. Monroe County Fire Rescue exclusively uses Motorola portable radios as the selected department standard radio. MCFR officers and firefighters 76 are trained on these portable radios and have developed the associated"muscle memory"that ensures familiarity of operation in critical and potentially life-threatening situations. This muscle memory is critical to the safe and efficient operation of our personnel at emergency incidents. W Additionally,the Monroe County Sheriff's Office Communications Division has approved the radio configurations to be purchased for use on the MCSO communications system. It is for the above listed reasons that MCFR plans to move forward with the sole source purchase of the equipment cv specified in Motorola Solutions quote number 1598140. 0 CL 0 0 0 0 U 0 0 m 0 0 m 0 Packet Pg. 515 C.15.c MorOROLA January 13, 2022 Ms Shama Moore Monroe County Fire Rescue 490 63rd Street Ocean, Suite#160 Marathon, FL 33050 c Subject: Motorola Radio Communications Products and Services 6 Dear Ms Moore, Motorola Solutions Inc. (Motorola)is proud of our relationship with Monroe County Fire Rescue as your primary radio communications supplier. 0 CL Monroe County's APCO P25 infrastructure's architecture allows certified equipment - manufacturers such as Motorola to supply equipment to Monroe Fire Rescue. y Motorola's distribution model provides for a factory-direct experience for our APCO P25 2 equipment customers. To provide for the highest level of customer support, a Motorola factory CL direct representative is the only source that can offer this equipment to Monroe Fire Rescue. 0 Motorola will continue to support consistent pricing for all local government agencies within the 0 state of Florida. 0. We look forward to working with you to provide Monroe Fire Rescue with state of the art ci communications equipment. Should you have any questions please call me at 239-574-8765. z e( Sincerely: c m U c m Michael J. Harrington c Motorola Manufacturer's Representative 2 0 c 0 Mike Harrington—Manufacturers Representative Government& Commercial Markets PO Box 150550, Cape Coral, FL 33915-0550 Office 239-574-8765-Fax 239-574-9876 Packet Pg. 516 i C.15.d '� J1 CITY OF MIAMI f 4' DOCUMENT ROUTING FORM �i*':Itt Bti AAEfEA�ki.� ORIGINATING DEPARTMENT: Fire-Rescue_ L 1 5 2021 DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Monroe County, IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X NO TYPE OF AGREEMENT: ❑MANAGEMENT AGREEMENT ❑PUBLIC WORKS AGREEMENT PROFESSIONAL SERVICES AGREEMENT ❑MAINTENANCE AGREEMENT X GRANT AGREEMENT ❑ INTER-LOCAL AGREEMENT ❑EXPERT CONSULTANT AGREEMENT ❑LEASE AGREEMENT El LICENSE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT o OTHER:(PLEASE SPECIFY:Memorandum of Agreement PURPOSE OF ITEM(BRIEF SUMMARY):To execute FY 2020 Urban Area Security Initiative ("UASI") CL —Memorandum of Agreement("MOA"). COMMISSION APPROVAL DATE: 4/8/2021 FILE ID: 8649 ENACTMENT NO.: R-21-0142 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN: CL y. ROB TICC ,iN „R TI Date PLEASE PRINT AND SIGN PRINT: Ty McGann, AFC APPROVAL BY DEPARTMENTAL DIRECTOR 7/2/21 C SIGNATURE:�� SUBMITTED TO RISK MANAGEMENT 7/2/21 PRINT:ANN—MAC `SHARPE e® SIGNATURE: ' PRINT: VICTORIA MENDEZ SUBMITTED TO CITY ATTORNEY %.. TMF SIGNATURE: MID 21-151 PRINT: APPROVAL BY ASSISTANT CITY MANAGER SIGNATURE: PRINT: ART NO GA RECEIVED BY CITY MANAGER /7/?L SIGNATURE: cv PRINT: CD 1) ONE ORIGINAL TO CITY CLERK,. SIGNATURE: 2) ONE CPPY,TP CITY ATTORNEY'S OFFICe, PRINT: SIGNATURE: 3) REMAINING ORIGINALS)TO ORIGINATING DEPARTMENT PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER I i Packet jPg. 517 C.15.d t MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2020 "Monroe County" Agreement Number: R0232 v, FAIN Number: EMW-2020-SS-00035-SO'I CFDA##; 07.067 6 0 0 This Agreement is entered into this 16thday of JuiY ,2021,by and between the City of Miami, a municipal corporation of the State of Florida, (the"Sponsoring Agency") and Monroe County, (the"Participating Agency"). 0 CL RECITALS o WHEREAS,the U,S. Department of Homeland Security(U5DHS)is providing financial assistance to the Miami urban area in the amount$14,012,500 dollars through the Urban Area Security Initiative(UASI) 2 Grant Program 2020,and 0 WHEREAS„the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 76 2020;anal WHEREAS, as the U'SDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2020 and involve core cities,core counties,contiguous jurisdictions,mutual aid partners,and:State agencies;and WHEREAS, the 2020 Urban Area has been defined Miami and Ft, Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS,the City Commission, by Resolution No. R-2'1-0142,adopted on April 8,2021.,_has W 0 authorized the City Manager to enter into this Agreement with each participating agency on behalf of the 0 City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies: through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond N to a terrorist threat or act: NOW THEREFORE, in consideration of the foregoing,the parties hereto agree as follow: l � I Packet Pg. 518 >; I C.15.d i I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2020 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring — Agency. 0 Il.SCP o 0 A. The provisions of this Agreement apply to UASI Grant Program 2020 activities to be performed at the request of the federal government,provided at the option of the Sponsoring Agency,and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or CL weapons of mass destruction. 0 B. No provision in this.Agreement limits the activities of the Urban Area Working Group or its Sponsoring � Agency in performing local and state functions. CL Ill.DEFINITIO $ 76 A. Critical lnfrastructure: Any system or asset that if attached would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident W information and incident resources. h® B. Core County: The County within which the core city is geographically located. The care city is the City of Miami, C. UASI Grant Program 2020: The UASI Grant Program 2020 reflects- the intent of Congress and the 0 Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment;training,planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI; Grant Program 2020 was appropriated by U,S, Congress and is authorized by Public Law 108-11, the `V cv Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. U. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal„state,and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size,. or complexity. To 2 i Packet,Pg. 519 provide for interoperability and compatibility among Federal, State,and local capabilities,the NIMS will include a core set of concepts, principles, terminology, and technologies covering; the incident command system; multi-agency coordination systems; unified command and training, E. Urban Area Working Group(UAWG) The State Administrating Agency Point of Contact(SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, 0 including the urban area assessment,strategy development,and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and o CL county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV.SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: 0 4- 76 A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, > authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency, 0. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDNS. C. Conducting a comprehensive Urban Area Assessment,which will in turn guide the development of an Urban Area Stakeholder Preparedness Review, D. Ensuring the participation of the following critical players in the assessment and strategy development process:. law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. cv E Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA cv FOC. F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1°' G. Ensuring satisfactory progress toward the goals or objectives stipulated in"Exhibit#1". H. Following grant agreement requirements and/or special conditions as stipulated in"Exhibit#1". 3 1 a Packet'Pg. 520 1 1 1 i F i i 1. Submitting required reports. ® I V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. 0 0 B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget o authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of m assets as stipulated in"Exhibit#1 0 CL C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in"Exhibit#1". C. Complying with all UASI Grant Program 2020 requirements as stipulated in"Exhibit#1 0 E. Participating as a member of the Urban Area Working Group to Include coordinating with and assisting 76 the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review, F. Ensuring the participation of the following critical players in the assessment and Stakeholder h® Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G, Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and 0) 2 Stakeholder Preparedness Review. 0 H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1"'. 44 1. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#V, `D c4 J, Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit 1" K. Maintaining an equipment inventory of UASI purchased items, L. Ensure that equipment obtained from the UASI Grant Program 2020, as identified in "Exhibit#2 is readily available for use by personnel trained to use such equipment for actual emergencies, special 4 1 Packet Pg. 521 i C.15.d events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by UHS, FDEM, and the. Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment,such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises.Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. _ 0 M, All equipment obtained from the UASI Grant Program 2020, as identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency 0 auditing requirements. VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE. 0 CL 4- A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely o by the Sponsoring Agency, B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion.The Sponsoring Agency will prepare consolidated reports for submission to the State 6 of Florida as stipulated in"Exhibit 1' > 2 C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or �-- time related issues of the Participating Agency personnel. D. The Sponsoring. Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes,,and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein _ shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties:in any manner arising out of this,Agreement.or any other contract. o E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay CD invoices in full for equipment, services,and allowable personnel costs PRIOR to submitting the same cv CD for reimbursement to the Sponsoring Agency. VII.FINANCIAL.AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $760,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 GFR 200. i Packet Pg. 522 , I I B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASf Grant. Program 2020 assistance for audit.and examination purposes,provided that,in the opinion of the Secretary of Homeland Security or the Comptroller General,these documents are related to the receipt or use of such assistance.The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books,papers or documents related to the grant. 6 0 C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report gust be submitted for every quarter that the award is active, including partial calendar quarters, as well as m for periods where no grant activity occurs as stipulated in"Exhibit 1" 0 CL D. Submit progress reports to describe progress to date in implementing the grant and its 'impact on 0 homeland security in the state.; y E. Alt financial commitments herein are made subject to the availability of funds and the continued mutual CL agreements of the parties as identified in"Exhibit:2". 2 Vill, CONDITIONS, AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for W employment on the grounds of race, color, religion, sex,age, or national origin in fulfilling any and all e® obligations under this Agreement. c, B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this,Agreement, and the remainder of the W 2 Agreement shall remain in full farce and effect, 0 C. This Agreement may be terminated by either party on thirty(30) days written notice to the other party CD at the address furnished by the parties to one another to receive notices under this agreement or if no N CD address is specified, to the address of the parties'signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. 6 Packet'Pg.523 i I i I, E. This Agreement will end on June 30, 2022, unless otherwise extended, by a written amendment duly approved and executed prior to June 30„2022, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures,training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL Counterparts: Electronic Signatures,This Agreement may be executed in any number of counterparts, 0 each of which shall be deemed an original, and such counterparts shall together constitute but one and 0 the same Agreement,.The parties shall be entitled to sign and transmit an electronic.signature of this o Agreement(whether by facsimile, PDF or other email transmission),which signature shall be binding on T the party whose name is contained therein.Any party providing an electronic signature agrees to 0 promptly execute and deliver to the other parties an original signed Agreement upon request.. CL 4- 0 SPONSORING AGENCY CL THE CITE'OF MIAMI,a municipal Corporation of the State of Florida 76 0 ATTEST: P_ BY: Todd B.Hannon Arthur Norieg City Clerk City Manager W 2 0 APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: CD cv CD cv Victoria Mendez Ann-Marie Sharpe, Director City Attorney TM F Department of Risk Management MID 21-1518 7 Packet Pg. 524 C.15.d i I I PARTICIPATING AGENCY "(sub.recipient)" ATTEST:3KEVlN MAD'C?K, CLERK BOARD OF COUNTY COMMISSIONER _ OF MONROE COUNTY, FLORIDA v, t� t, 2 { _ BY: Name: Pamela G. Hancock � t -1 0 CL 4- 0 NAME, Michelle GoldironCL Title: as Deputy Clerk 0 TITLE: Mayor > 2 FID#: 59-6000749 `✓ CJ DUNS: 073876757 w 2 C 0 APPROVED AS TO FORM AND OORRECTNESS: CD cv CD cv Partic satin", nc y torney i I I I Packet Pg. 525 Contract Number: R0232 FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT 2 C.F.R. §200.92 states that a"subaward may be provided through any form of legal agreement,including an agreement that the pass-through entity considers a contract." _ As defined by 2 C.F.R.§200.74,"pass-through entity"means"a non-Federal entity that provides a subaward to a Sub-Recipient to carry out part of a Federal program." 0 L_ As defined by 2 C,F.R. §200.93, "Sub-Recipient" means"a non-Federal entity that receives a subaward from a 0 pass-through entity to carry out part of a Federal program." Z As defined by 2 C.F.R.§200.38, "Federal award"means"Federal financial assistance that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity." CL 0 As defined by 2 C.F.R.§200.92, "subaward" means"an award provided by a pass-through entity to a Sub- Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity." CL The following information is provided pursuant to 2 C.F.R.§200.331(a)(1): 4- Sub-Recipient's name: City of Miami Fire Rescue > 0 Sub-Recipient's unique entity Identifier: 072220791 Federal Award Identification Number(FAIN): EM1F/-2020-SS-00035-S01 W Federal Award Date: 9/1/2020 — 08/31/2023 Subaward Period of Performance Start and End Date: DOE - 12/31/2022 F® Amount of Federal Funds Obligated by this Agreement: $14,012,500.00 CJ Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to include this Agreement: $18,179,804.42 Total Amount of the Federal Award committed to the Sub-Recipient by the pass-through entity: $14,012,500.00 Federal award project description(see FFATA): See Article 1,Agreement Articles,., Name of Federal awarding agency: Dept.of Homeland Security R r 0 Name of pass-through entity: FL. Division of Emergency.Mgmt. Contact information for the pass-through entity: 2555 Shumard Oak Boulevard Tallahassee Florida 32399 Catalog of Federal Domestic Assistance(CDFA Number and Name 97.067-Homeland Security CD Grant Program N Whether the award is R&D: NO(N/A) Indirect cost rate for the Federal award: 34,50% i i I I i Packet'Pg. 526 j i THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee,Florida(hereinafter referred to as the"Division"),and City of Miami Fire Rescue,(hereinafter referred to as the"Sub-Recipient"). For the purposes of this Agreement, the Division serves as the pass-through entity for a Federal award, and the Sub-Recipient serves as the recipient of a subaward. THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Sub-Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; B. The State of Florida received these grant funds from the Federal government,and the 0 Division has the authority to subgrant these funds to the Sub-Recipient upon the terms and conditions outlined below,and, e C. The Division has statutory authority to disburse the funds under this Agreement m THEREFORE,the Division and the Sub-Recipient agree to the following: (1) APPLICATION OF STATE LAW TO THIS AGREEMENT c 2 C.F.R. §200.302 provides: "Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds." Therefore,section 215,971, Florida Statutes, entitled"Agreements funded with federal or state 2 assistance",applies to this Agreement. CL (2) LAWS RULES REGULATIONS AND POLICIES a. The Sub-Recipient's performance under this Agreement is subject to 2 C.F.R.Part > 200, entitled"Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal c Awards," b. As required by Section 215.971(1), Florida Statutes,this Agreement includes: LU W 1. A provision specifying a scope of work that clearly establishes the tasks that the Sub-Recipient is required to perform. ii. A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. W 0 ill. A provision specifying the financial consequences that apply if the Sub- 0 Recipient fails to perform the minimum level of service required by the agreement. IV, A provision specifying that the Sub-Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. CD V. A provision specifying that any balance of unobligated funds which has been cal advanced or paid must be refunded to the Division, 2 ; i 1 I Packet Pg. 527 vi. A provision specifying that any funds paid in excess of the amount to which the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. c. In addition to the foregoing,the Sub-Recipient and the Division shah be governed by C7 all applicable State and Federal laws, rules and regulations, including those identified in Attachment D, Any express reference in this Agreement to a particular statute, rule,or regulation in no way implies that no other statute,rule,or regulation applies. o (3) CONTACT a. In accordance with section 215.971(2),Florida Statutes,the Division's Grant 0 Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's liaison with the Sub-Recipient. As park of his/her duties,the Grant Manager o for the Division shall: i, Monitor and document Sub-Recipient performance;and, ii. Review and document all deliverables for which the Sub-Recipient requests o payment. b, The Division's Grant Manager for this Agreement is: Dizzy K.Cab,An 2555 Shumard Dak Boulevard CL Taliaha see Florida 32399 Telephone;050 8154348 > Email Krzzy.CabanQem,myflorida.com c. The name and address of the Representative of the Sub-Recipient responsible for W the administration of this Agreement is: Chief Robert Novia 444$W 2nd Avenue,10th FI Miami,FL 33130 Telephone: 305--569-5402 Fax. 305 569-4070 Email: nob.Hevia@miamigov,com W 0 d. In the event that different representatives or addresses are designated by either party 0 after execution of this Agreement, notice of the name,title and address of the new representative will be provided to the other party. CD cv cv 3 I Packet,Pg. " I I (4) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (5) EXECUTION This Agreement may be executed in any number of counterparts,any one of which may be taken as an original. (6) MOLAFICATION Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing,signed by each of the parties,and attached to the original of this Agreement. (7) SCOPE OF WQRK. 0 The Sub-Recipient shall perform the work In accordance with the Budget and Scope of e Work,Attachments A and B of this Agreement, m (8) PERIOD OF AGREEMENT. This Agreement shall begin on upon execution by the parties and will end December C 0L 31, 2022 unless terminated earlier in accordance with the provisions of Paragraph(17)of this Agreement. Consistent with the definition of"period of performance contained in 2 C.F.R. §200.77,the term dperiod of agreement"refers to the time during which the Sub-Recipient"may incur new obligations to carry out 2 the work authorized under"this Agreement, In accordance with 2 C.F.R. §200M9,the Sub-Recipient CL may receive reimbursement under this Agreement only Liar"allowable costs incurred during the period of 76 performance." In accordance with section 215.971(1)(d),Florida Statutes, the Sub-Recipient may expend > 0 funds authorized by this Agreement"only for allowable costs resulting from obligations incurred during' the period of agreement. (9) F'UNDINg �. a. This is a oast-reimbursement Agreement, subject to the availability of funds. b. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature,and subject to any modification in accordance with either Chapter 216,Florida Statutes,or the Florida Constitution. c. The Division will reimburse the Sub-Recipient 2D[y for allowable costs incurred by the Sub-Recipient in the successful completion of each deliverable. The maximum reimbursement amount W 0 for each deliverable is outlined in Attachment A.and B of this Agreement("Budget and Scope of Work"). The maximum reimbursement amount for the entirety of this Agreement is$14,012,50G.W d. As required by 2 C.F.R. §200.415(a),any request for payment under this Agreement must include a certification, signed by an official who is authorized to legally,bind the 15ub-Recipignt, which reads as follows: "By signing this report,l certify to the best of my knowledge and belief that the N report is true, complete,and accurate,and the expenditures,disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. 1 am aware that any false, fictitious,or fraudulent information,or the omission of any material fact,may subject me to criminal, 4 i i Packet Pg. 529 I civil or administrative penalties for fraud,false statements,false claims or otherwise. (U,S.Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)." e. The Division will review any request for reimbursement by comparing the documentation provided by the Sub-Recipient against a performance measure,outlined in Attachment B, that clearly delineates: 1, The required minimum acceptable level of service to be performed;and, ii. The criteria for evaluating the successful completion of each deliverable. f. The performance measure required by section 215.971(1)(b),Florida Statutes, remains consistent with the requirement for a"perfon'nance goal",which is defined in 2 C.F.R.§200.76 as 0 "a target level of performance expresser{as a tangible, measurable objective, against which actual ' achievement can be compared:" It also remains consistent with the requirement,contained in 2 C.F.R. o §200.301,that the Division and the Sub-Recipient"relate financial data to performance accomplishments of the Federal award." 0 g. if authorized by the Federal Awarding Agency,then the Division will reimburse the CL Sub-Recipient for overtime expenses in accordance-with 2 C.F.R.§200.430("Compensation•--personaf 0 services"}and 2 CY.R.§200.431 ("Compensation---fringe benefits'). if the Sub-Recipient seeks reimbursement for overtime expenses for periods when no work is performed due to vacation,holiday, 2 illness,failure of the employer to provide sufficient work, or other similar cause(see 29 U.S.C, §207(e)(2)),then the Division will treat the expense as a fringe benefit. 2 C.F.R.§200.431(a)defines 76 fringe benefits as"allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages.' Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law, Sub-Recipient-employee agreement,or an established policy of the Sub-Recipient. 2 C.F,R.§200.431(b)provides that the cost of fringe benefits in the form of regular compensation paid to employees during periods of authorized absences from the job, such as for annual leave,family-related leave,sick leave,holidays,court leave,military leave, administrative leave,and other similar benefits,are allowable if all of the following criteria are met: i. They are provided under established written leave policies; ii. The costs are equitably allocated to all related activities, including Federal awards;and,. o 2 lit. The accounting basis(cash or accrual)selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping of employees. , h. if authorized by the Federal Awarding Agency,then the Division will reimburse the Sub-Recipient for travel expenses in accordance with 2 C.F.R.§200.474, As required by the Reference Guide for State)expenditures,reimbursement for travel must be in accordance with section 112.061, cv Florida Statutes;which includes submission of the claim on the approved state travel voucher. If the Sub- Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(0),. Packet Pg. 530 i Florida Statutes($6 for breakfast, $11 for lunch,and$19 for dinner),then the Sub-Recipient must provide documentation that: i. The costs are reasonable and do not exceed charges normally allowed by the Sub-Recipient in its regular operations as a result of the Sub-Recipient's written travel policy;and, ii. Participation of the individual in the travel Is necessary to the federal award. i. The Division's grant manager,as required by section 215.971(2)(c),Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Sub-Recipient. 0 j. As defined by 2 C.F.R. §200.53, the term"improper payment"means or includes: i. Any payment that should not have been made or that was made in an o incorrect amount(including overpayments and underpayments)under statutory,contractual, administrative,or other legally applicable requirements;and, 0 ii. Any payment to an ineligible party,any payment for an ineligible good or CL service,any duplicate payment,any payment for a good or service not received(except for such e payments where authorized.by law), any payment that does not account for credit for applicable discounts,and any payment where insufficient or lack of documentation prevents a reviewer from 2 discerning whether a payment was proper. k. Any advance payment under this Agreement is subject to section 216.181(16), Florida Statutes,The amount of advanced funds may not exceed the expected cash needs of Sub- recipient within the first(90) days of the term of this Agreement, If an advance payment is requested,the budget data on which the request is based,and a justification statement shall be included with this Agreement as indicated in Attachment IF,Justification of Advance Payment.Attachment E must specify LU the amount of advance disbursement requested and provide an explanation of the necessity for and proposed use of the funds. (10)RFCORD,S a. As required by 2 C.F.R.§200,336,the Federal awarding agency, Inspectors General, the Comptroller General of the United States, and the Division, or any of their authorized representatives,. shall enjoy the right of access to any documents,papers,or other records of the Sub-Recipient which are 2 pertinent to the Federal award,in order to make audits, examinations, excerpts,and transcripts, The right 0 of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of , interview and discussion related to such documents. Finally,the right of access is not limited to the required retention period but lasts as long as the records are retained. b. As required by 2 C,F.R §200.331(a)(5),the Division,the Chief Inspector General of cv the State of Florida,the Florida Auditor General,or any of their authorized representatives,shall enjoy the right of access to any documents,financial statements, papers,or other records of the Sub-Recipient which are pertinent to this Agreement„in order to make audits, examinations,excerpts,and transcripts. 6 Packet Pg. 531 i C.15.d The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of interview and discussion related to such documents. c. As required by Florida Department of State's record retention requirements(Chapter 119,Florida Statutes)and by 2 C,F.R.§200.333,the Sub-Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement,for a period of five(5)years from the date of submission of the final expenditure report. The following are the only exceptions to the five(5)year requirement: I. if any litigation,claim,or audit is started before the expiration of the 5-year 0 period,then the records must be retained until all litigation,claims, or audit findings involving the records have been resolved and final action taken. e ii, When the Division or the Sub-Recipient is notified in writing by the Federal awarding agency,cognizant agency for audit,oversight agency for audit,cognizant agency for indirect 0 costs,or pass-through entity to extend the retention period. CL iii. Records for real property and equipment acquired with Federal funds must e be retained for 5 years after final'disposition, iv. When records are transferred to or maintained by the Federal awarding 2 agency or pass-through entity, the 5-year retention requirement is not applicable to the Sub-Recipient. V. Records for program income transactions after the period'of performance. In 76 some cases, recipients must report program income after the period of performance. Where there is such > a requirement,the retention period for the records pertaining to the earning of the program income starts from the end of the non-Federal entity's fiscal year in which the program income is earned. < vi, indirect cast rate proposals and cost allocations plans. This paragraph applies to the following types of documents andtheir supporting records: indirect cost rate computations or proposals, cost allocation plans,and any similar accounting computations of the rate at which aUJ particular group of costs Is chargeable(such as computer usage chargeback rates or composite fringe UJ benefit rates). d. In accordance with 2 C.F.R.§200.334,the Federal awarding agency must request transfer of certain records to its custody from the Division or the Sub-Recipient when it determines that W 0 the records possess long-term retention value 0 e. in accordance with 2 C,F.R. §200.335,the Division must always provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request, if paper copies are submitted:;then the Division must not require more than an original and two copies, When original records are electronic and cannot be altered,there is no need to create and retain paper copies. When cv original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews,provide reasonable safeguards against alteration, and remain readable. 7 i Packet Pg. 532 .. .................... ............... . .. C.15.d I i f. As required by 2 C.F.R. §200.303, the Sub-Recipient shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or the Division designates as sensitive or the Sub-Recipient.considers sensitive consistent with applicable Federal,state, local,and tribal laws regarding privacy and obligations of confidentiality. g. Florida's Government in the Sunshine craw(Section 286,011, Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements:(1)meetings of public boards or commissions must be open to the public,(2)' reasonable notice of such meetings must be given and,(3)minutes of the meetings must be taken and promptly recorded. The mere receipt of public funds by a private entity,standing alone,is insufficient to 0 bring that entity within the ambit of the open government requirements. However,the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on e behalf of those agencies in the agencies`performance of their public duties. if a public agency delegates the performance of its public purpose to a private entity,then,to the extent that private entity is performing that public purpose,the Government in the Sunshine Law applies. For example, if a volunteer C 0L fire department provides firefighting services to a governmental entity and uses facilities and equipment e 0) Ch purchased with public funds, then the Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus,to the extent that the Government in the Sunshine Law applies to 2 the Serb-Recipient based upon the funds provided under this Agreement,the meetings of the Sub- Recipient's governing board or the meetings of any subcommittee making recommendations to the 76 governing beard may be subject to open government requirements. These meetings shall be publicly > 2 noticed,open to the public,and the minutes of all the meetings shall be public records,available to the public in accordance with Chapter 119, Florida Statutes. h, Florida's Public Records Law provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature, all materials made or received by a governmental agency(or a private entity acting on behalf of such an agency)in conjunction with official business which are used to perpetuate,communicate, or formalize knowledge qualify as public records subject to public inspection; The mere receipt of public funds by a private entity,standing alone, is insufficient to bring that entity within the ambit of the public record requirements. However,when a public entity delegates a public 0) 0 function to a private entity,the records generated by the private entity's performance of that duty become public records. Thus,the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. CD i. The Sub-Recipient shall maintain all records for the Sub-Recipient and for all cv subcontractors or consultants to be paid from funds provided under this Agreement,Including documentation of all program costs, in a form sufficient to determine compliance with the requirements I Packet Pg. 533 i i a e - d other applicable laws and and objectives of the Budget and Scope of Work-Attachment A and B an all th regulations. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (850) 815-4166, Records@em.myfloricia.com,or 2555 Shumard Oak Boulevard, Tallahassee, FL 32399. (11) ugvD —118 a. The Sub-Recipient shall comply with the audit requirements contained in 2 C.F,R. 0 Part 200, Subpart F. b. In accounting for the receipt and expenditure of funds under this Agreement,the Sub-Recipient shall follow Generally Accepted Accounting Principles("GAAF"). As defined by 2 G.F.R. §200,49, GAAP"has the meaning specified in accounting standards issues{by the Government CL Accounting Standards Board(GASB)and the Financial Accounting Standards Board(FASS).n c. When conducting an audit of the Sub-Recipient's performance under this Agreement, y the Division shall use Generally Accepted Government Auditing Standards("GALAS"). As defined by 2 C,F.R.§200.50,GALAS, "also known as the Yellow Book,means generally accepted government CL auditing standards Issued by the Comptroller General of the United States,which are applicable to financial audits," 76 d. If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement,the Sub-Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Sub-Recipient of such non- compliance. e. The Sub-Recipient shall have all audits completed by an independent auditor,which is defined in section 215.97(2)(i), Florida Statutes,as"an independent certified public accountant licensed under chapter 47V The independent auditor shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the u end of the Sub-Recipient's fiscal year. f. The Sub-Recipient shall send copies of reporting packages for audits conducted in o accordance with 2 C.F.R.Part 200,by or on behalf of the Sub-Recipient,to the Division at the following address: DEMSingleAudit@em.myflorida.com OR Office of the inspector General 2555 Shumard Oak Boulevard Tallahassee,Florida 32399.2100 9 i I I Packet jPg. 534 I! g. The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAG to the Federal Audit Clearinghouse by submission online at: http://herveLter.census.gov/fac/collect/ddeindex.htmf h. The Sub-Recipient shall send any management letter issued by the auditor to the Division at the following address:. DEMS!ngleAudit@em.myfloride.com W 4R Office of the Inspector General 2555 Shumard Oak Boulevard 0 Tallahassee, Florida 32399-2100 (12)REPORTS c a, Consistent with 2 C.F.R.§200.328,the Sub-Recipient shall provide the Division with T quarterly reports and a close-out report, These reports shall include the current status and progress by 0 the Sub-Recipient and all subcontractors in completing the work described in the Scope of Work and the CL 4- expenditure of funds under this Agreement, In addition to any other information requested by the Division. e W b. Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the close-out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. 76 c. The close-out report is due 60 days after termination of this Agreement or 30 days after completion of the activities contained in this Agreement,whichever first occurs, d. if all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division,then the Division may withhold further payments until they are completed or may take other action as stated in Paragraph(16)REMEDIES, "Acceptable to the Division"means that the work product was completed in accordance with the Budget and Scope of Work. e. The Sub-Recipient shall provide additional program updates or Information that may be required by the Division. f: The Sub-Recipient shall provide additional reports and information identified in Attachment B. W 2 (13)MO.Itit1'C}RING. a, The Sub-Recipient shall monitor its performance under this Agreement,as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement,to ensure that time schedules are being met,the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A cv review shall be done for each function or activity in Attachment B to this Agreement and reported in the quarterly report. 'to i i I I Packet jPg. 535 i b, In addition to reviews of audits, monitoring procedures may include,but not be limited to, On-site visits by Division staff,limited scope audits,and/or other procedures. The Sub-Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient Is appropriate,the Sub-Recipient agrees to comply with any additional instructions provided by the Division to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate With any inspections,reviews,investigations or audits deemed necessary by the Florida Chief Financial _ Officer or Auditor General. In addition,the Division will monitor the performance and financial management by the Sub-Recipient throughout the contract term to ensure timely completion of all tasks. 0 (14)LIABILITY a. unless Sub-Recipient is a State agency or subdivision, as defined in section e 768.28(2), Florida Statutes,the Sub-Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement;as authorized by section 768,28(19), Florida Statutes,Sub-Recipient shall 0 hold the Division harmless against all claims of whatever nature by third parties arising from the work CL 4- performance under this Agreement. For purposes of this Agreement, Sub-Recipient agrees that it is not e an employee or agent of the Division but is an independent contractor. b. As required by section 768.28(19), Florida Statutes, any Sub-Recipient which is a state agency or subdivision, as defined in section 768.28(2), Florida Statutes,agrees to be fully CL L responsible for its negligent or tortious acts or omissions which result in claims or suits against the 76 Division,and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768,28, Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by any Sub-Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out.of any contract. (15)DEFAULT Lu CJ If any of the following events occur(''Events of Default'), all obligations on the part of the Lu Division to make further payment of funds shall terminate and the Division has the option to exercise any of its remedies set forth in Paragraph(16);however,the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies,and without becoming 2 liable to make any further payment if;. a. Any warranty or representation made by the Sub-Recipient in this Agreement or any , previous agreement with the Division is or becomes false or misleading in any respect,or if the 'Sub_ Recipient fails to keep or perform any of the obligations,terms or covenants inthis Agreement or any previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to cv meet its obligations under this Agreement; m 11 �, I I Packet Pg. 536 C.15.d b. Material adverse changes occur in the financial condition of the Sub-Recipient at any time during the term of this Agreement,and the Sub-Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division; c. Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information;or, d. The Sub-Recipient has failed to perform and complete on time any of its obligations under this Agreement. (16)REMEDIE8 If an Event of Default occurs,then the Division shall,after thirty calendar days written L. notice to the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty days,exercise any one or more of the following remedies,either concurrently or consecutively: o a. Terminate this Agreement,provided that the Sub-Recipient is given at least thirty m days prior written notice of the termination. The notice shall be effective when placed in the United 0 States,first class mail,postage prepaid, by registered or certified mail-return receipt requested,to the CL address in paragraph(3)herein; o b, Begin an appropriate legal or equitable action to enforce performance of this Agreement; 2 c, Withhold or suspend payment of all or any part of a request for payment; d. Require that the Sub-Recipient refund to the Division any monies used for ineligible 76 purposes under the laws, rules and regulations governing the use of these funds_ > e. Exercise any corrective or remedial actions,to include but not be limited to: I. Request additional information from the Sub-Recipient to determine the reasons for or the extent of non-compliance or lack of performance, il. Issue a written warning to advise that more serious measures may be taken if the Situation is not corrected, Cu Ill. Advise the Sub-Recipient to suspend,discontinue or refrain from incurring costs for any activities in question or iv. Require the Sub-Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; 2 f. The Division may Administratively close an Agreement.The Division may use the 0 administrative closeout process when a Sub-Recipient is not responsive to reasonable efforts to collect , required reports needed to complete the standard close-out process.The Division will make three written attempts to collect required reports before initiating administrative close-out. in addition, if an agreement is administratively closed,the Division may decide to impose remedies for noncompliance per 2 C.F.R. cv §200.338,consider this Information in reviewing future award applications,or apply special conditions to existing or future awards.if the Division needs to administratively close an agreement,this may negatively impact a Sub-recipient's ability to obtain future funding, 12 i Packet Pg. 537 CAM � g. Exercise any other rights or remedies which maybe available under law. Pursuing:any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity, it the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Sub-Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Sub-Recipient. (17)TERMINATIO a. The Division may terminate this Agreement for cause after thirty days(30)written notice. Cause can include misuse of funds,fraud', lack of compliance with applicable rules, laws and 0 regulations,failure to perform on time,and refusal by the Sub-Recipient to permit public access to any document, paper,letter,or other material subject to disclosure under Chapter 119,Florida Statutes,as o amended. m b. The Division may terminate this Agreement for convenience or when it determines,in its sole discretion,that continuing the Agreement would not produce beneficial results in line with the C 0L further expenditure of funds,by providing the Sub-Recipient with thirty calendar days prior written notice. o c. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the 2 termination and the procedures for proper closeout of the Agreement. CL d. In the event that this Agreement is terminated,the Sub-Recipient will not incur new 76 obligations for the terminated portion of the Agreement after the Sub-Recipient has received the > 2 notification ofterrnination. The Sub�Recipient will cancel as many outstanding obligations as possible, Costs incurred after receipt of the termination notice will be disallowed, The Sub-Recipient shall not be. W relieved of liability to the Division because of any breach of Agreement by the Sub-Recipient. The Division may,to the extent authorized by law, withhold payments to the Stab-Recipient for the purpose of set-off until the exact amount of damages due the Division from the Sub-Recipient is determined. (18)PROCLJREMENT a. The Sub-Recipient shall ensure that any procurement involving funds authorized by the Agreement compiles with all applicable federal and state laws and regulations,to Include 2 C.l ,R. §§200.318 through 200,326 as well as Appendix 11 to 2 C.F.R, Part 200(entitled"Contract.Provisions for 2 Non-Federal Entity Contracts tinder Federal Awards"). 0 b. As required by 2 C.F.R.§200.318(i),the SLib-Recipient shall"maintain records sufficient to detail the history of procurement. These records will include but are not necessarily limited to the following: rationale for the method of procurement,selection of contract type,contractor selection or rejection,and the basis for the contract price. c. As required by 2 C.F.R.§200.318(b),the Sub-Recipient shall"maintain oversight to ensure that contractors perform in accordance with the terms,conditions, and specifications of their contracts or purchase orders." In order to demonstrate compliance with this requirement,the Sub- 13 i I� I Packet'Pg. 538 CAM l E Recipient shall document,in its quarterly report to the Division,the progress of any and all subcontractors performing work under this Agreement. d. Except for procurements by micro-purchases pursuant to 2 C.F.R.§200.320(a)or procurements by small purchase procedures pursuant to 2 C.F.R. §200,320(b),if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Recipient shall forward to the Division a copy of any solicitation (whether competitive or noncompetitive)at least ten (10)days prior to the publication or communication of the solicitation, The Division shall review the — solicitation and provide comments, if any,to the Sub-Recipient within seven(7)business days. Consistent with 2 C.F.R,§200,324,the Division will review the solicitation for compliance with the 0 procurement standards outlined in 2 C.F.R.§§200,318 through 200..326 as well as Appendix 11 to 2 C.F.R. 0 Part 200. Consistent with 2 C.F.R.§200.318(k), the Division will not substitute its judgment for that of the Sub-Recipient. While the Sub-Recipient does not need the approval of the Division in order to publish a competitive solicitation,this review may allow the Division to identify deficiencies in the vendor 0 requirements or in the commodity or service specifications. The Division's review and comments shall not CL 4- constitute an approval of the solicitation. Regardless of the(Division's review,the Sub-Recipient remains 0 bound by all applicable laws, regulations,and agreement terms. if during its review the Division identifies any deficiencies,then the Division shall communicate those deficiencies to the Sub-Recipient as quickly CL as possible within the seven(7)business day window outlined above. If the Sub-Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is d4icient,then the Division may: > 2 i. Terminate this Agreement in accordance with the provisions outlined in paragraph(17)above;and, i!. Refuse to reimburse the Sub-Recipient for any costs associated with that solicitation. e. Except for procurements by micro-purchases pursuant to 2 C.F.R.§200.320(a)or procurements by small purchase procedures pursuant to 2 C.F.R.§200.320(b),if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Recipient shall forward to the Division a copy of any contemplated contract prior to contract execution. The Division shall review the unexecuted contract and provide comments, if any,to the Sub-Recipient within seven(7) business days. Consistent with 2 C.F.R. §200.324,the Division will review the unexecuted contract for compliance with the procurement standards outlined in 2 C.F.R.§§200.318 through 200,326 as well as , Appendix it to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k),the Division will not substitute its judgment for that of the Sub-Recipient. While the Sub-Recipient does not need the approval of the Division in order to execute a subcontract, this review may allow the Division to identify deficiencies in the cv terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the subcontract. The Division's review and comments shall not constitute an approval of the subcontract. Regardless of the Division's review;the Sub-Recipient remains bound by all applicable laws, regulations, 14 j Packet P . 539 9 . M w ....... ..... . CAM and agreement terms. If during its review the Division identifies any deficiencies,then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the seven(7)business day window outlined above. If the Sub-Recipient executes a subcontract after receiving a communication from the Division that the subcontract is non-compliant,then the Division may. i. Terminate this Agreement in accordance with the provisions outlined in paragraph(17)above;and, ii. Defuse to reimburse the Sub-Recipient for any costs associated with that subcontract. f: The Sub-recipient agrees to include in the subcontract that(i)the subcontractor is 0 bound by the terms of this Agreement, (1)the subcontractor is bound by:all applicable state and federal laws and regulations, and(Ili)the subcontractor shall hold the Division and Sub-Recipient harmless o against all claims of whatever nature arising out of the:subcontractor's performance of worn under this m Agreement,to the extent allowed and required by law, effected 0 g, As required bye CY.R.§200.318(c)(1),the Sub-Recipient shall"maintain written CL 4- standards of conduct covering conflicts of interest and governing the actions of its employees engaged in o W the selection,award and administration of contracts! h. As required by 2 C.F R. §200.319(a)contractors that develop or draft specifications, requirements,statements of work,or invitations for bids or requests for proposals must be excluded from competing for such procurements. The Sub-Recipient or pass-thru entity must disclose to the Division,in 76 writing, any real or potential conflict of interest that may arise during the administration of the federal award, as defined by federal statutes or regulations, or their awn existing policies,within five(6)days of learning of the conflict of interest."Conflict of interest"is considered as any situation where an employee, officer,or agent,:any members of his or her immediate family,or his or her partner has a close personal UJI relationship,business relationship,or professional relationship,with a recipient or subrecipient. .. As required by 2 C.F.R.§200.319(a),the Sub-Recipient shall conduct any procurement under this agreement"in a manner providing full and open competition. Accordingly,the UJI Sub-Recipient shall not: i. Place unreasonable requirements on firms in order for them to qualify to do business; W 2 li, require unnecessary experience or excessive bonding; iii. Use noncompetitive pricing practices between firms or between affiliated companies; iv, Execute noncompetitive contracts to consultants that are on retainer contracts; `V cv V. Authorize,condone, or ignore organizational conflicts of interest; vi. Specify only a brand name product without allowing vendors to offer an equivalent, i Packet,Pg. 540 Vii e i. Specify a brand name product instead of describing the performance, specifications,or other relevant requirements that pertain to the commodity or service solicited by the procurement; will. Engage in any arbitrary action during the procurement process;or, ix. Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the specifications,requirements,statement of work,invitation to bid, or request for �-- proposals j. "[EJxcept in those cases where applicable Federal statutes expressly mandate or encourage'otherwise,the Sub-Recipient,as required by 2 C.FA§20U19(b), shall not use a geographic preference when procuring commodities or services under this Agreement. k, The Sub-Recipient shall conduct any procurement involving invitations to bid(i.e. o sealed bids)in accordance with 2 C.F.I . §200,320(c)as well as section 287,057(1)(a), Florida Statutes, T 1. The Sub-Recipient shall conduct any procurement involving requests for proposals 0 (i.e. competitive proposals)In accordance with 2 D.F.R. §200,320(d)as well as section 287.057(1)(b), CL 4- 0 Florida Statutes, � m. For each subcontract,the Sub-recipient shall provide information to the Division as to whether that subcontractor is a minority business enterprise,as defined in Section 288,703, Florida. Statutes on the required Procurement Method Report(Form 5). Additionally,the Sub-Recipient shall comply with the requirements of 2 C.F.R,§200,321 ("Contracting with small and minority businesses, 76 women's business enterprises,and labor surplus area firms"). n. FEMA has developed helpful resources for Sub-Recipients using federal grant funds for procurements. These resources are generally available at https://iivww.fema.gov/procurement- disaster-assistance-team. FEMA periodically updates this resource page so please check back for the latest information. While not all the provisions discussed in the resources are applicable to this subgrant agreement,the Sub-Recipient may find these resources helpful when drafting its solicitation and contract for compliance with the Federal procurement standards outlined in 2 C.F:R.§§200.318 through 200,326 as well as Appendix it to 2 C,F.R. Part 200, FEMA provides the following hands-on resources for Sub- Recipients of federal funding: W L 2018 PRAT Procurement Compliance Checklist for Public Assistance Applicants r_ available at httos:I/www.fema.cioti//media-librarv-data/1 569959172327 o 92358d63e40d17639d5db4de015184c9]PQAT ProcurementChecklist 11-21-2015. df ' i, 2019 PDAT Contract Provisions Template available at httDs://www.fema.aov/media- library:_data/1569959119092- cv 92358d63e00dl7639d5db4de0151$4c9/PRAT ContractProvislonsTem date 9-30-19. df (19)6TTACHMENTS AND EXHIBITS a. All attachments to this Agreement are incorporated as if set out fully.. 16 Packet Pg. 541 a I b. to the event of any inconsistencies or conflict between the language of this Agreement and the attachments,the language of the attachments shall control,but only to the extent of the conflict or inconsistency. c, This Agreement has the fallowing attachments: I. Exhibit 1 -Funding Sources if. Attachment A--Program Budget iii. Attachment B—Scope of Work iv. Attachment C Deliverables and Performance V. Attachment D-M Program Statutes and Regulations 0 vi. Attachment E—Justification of Advance Payment vil, Attachment F--Warranties and Representations e viii. Attachment '—Certification Regarding Debarment,Suspension, Ineligibility � and Voluntary Exclusion Ix, Attachment H—Statement of Assurances e x. Attachment I—Mandatory Contract Provisions c xi. Attachment J—Financial and Program Monitoring Guidelines xii. Attachment K--EHP Guidelines 2 xiii. Attachment L—Reimbursement Checklist CL Av.. Attachment M w-Certification Regarding lobbying xv, Attachment N--Reporting Forms (20)P6 NIENTS a. If the necessary funds are not available to fund this Agreement as a result of action W by the united States Congress,the federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph(9)b, of this Agreement,all obligations on the part of the Division to make any further payment of funds shall terminate,and the Sub-Recipient shall submit its closeout report within thirty days of receiving notice from the Division, b. Invoices shall be submitted at feast quarterly and shall include the supporting documentation for all costs of the project or services. The final invoice shaft be submitted within thirty(30) days after the expiration date of the agreement. An explanation of any circumstances prohibiting the 0 submittal of quarterly invoices shall be submitted to the Division grant manager as part of the Sub- 0 Recipient's quarterly reporting as referenced in Paragraph(12)of this Agreement. , c, Any advance payment under this Agreement is subject to 2 C.F.R, §200.305 and, as applicable,section 216.181(16), Florida Statutes.All requests for advance payments will be reviewed and considered on a case by case basis.All advances are required to be held In an interest-bearing account. If an advance payment is requested,the budget data on which the request is based,and a justification statement shall be included in this Agreement as Attachment E. Attachment E will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these 17 Packet Pg. 542 funds. No advance shall be accepted For processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. After the initial advance,if any, payment shall be made on a reimbursement basis as needed. (21)REPAYMENTS a. All refunds or repayments due to the Division under this Agreement are to be made payable to the order of"Division of Emergency Management" and mailed directly to the following �-- address: Division of Emergency Management Cashier 2 0 2555 Shumard teak Boulevard Tallahassee I~L 32399-2100 0 b. In accordance with Section 21 a.34(2),Florida Statutes, if a check or other draft is 0 returned to the Division for collection, Sub-Recipient shall pay the Division a service fee of$15.00 or 5% CL of the face amount of the returned check or draft,whichever is greater. o (22)MANDATED CONDIT1tcNgi a. The validity of this Agreement is subject to the truth and accuracy of all the 2 information, representations,and materials submitted or provided by the Sub-Recipient in this Agreement, in any later submission or response to a Division request,or in any submission or response to fulfill the 76 requirements of this Agreement. Ail of said information,representations,and materials are incorporated by reference, The inaccuracy of the submissions or any material changes shall,at the option of the 0. Division and with thirty days written notice to the Sub-Recipient,cause the termination of this Agreement and the release of the Division from all its obligations to the Sub-Recipient, LU b, This Agreement shall be construed under the laws of the State of Florida,and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision LU of this Agreement is in conflict with any applicable statute or rule,or is unenforceable,then the provision LU shall be null and void to the extent of the conflict,and shall be severable,but shall not invalidate any other provision of this Agreement. c, Any power of approval or disapproval granted to the Division under the terms of this 0 Agreement shall survive the term of this Agreement. d. The Sub-Recipient agrees to comply with the Americans With Disabilities Act(Public Law 101-335,,42 U,S.C,Section 12101 et seg.),which prohibits discrimination by public and private entities on the basis of disability in employment,public accommodations,transportation, State and local CD government services,and telecommunications. cv e. Those who have been placed on the convicted vendor list following a conviction for public entity crime or an the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the 13 i Packet jPg. 543 I construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor,supplier, subcontractor,or consultant under a contract with a public entity,and may not transact business with any public entity in excess of$26,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. f, Any Sub-Recipient which is not a local government or state agency,and which receives funds under this Agreement from the federal government,certifies,to the best of its knowledge and belief,that it and its principals; I. Are not presently debarred, suspended, proposed for debarment, declared 0 ineligible, or voluntarily excluded from covered transactions by a federal department or agency; il. Have not,within a five-year period preceding this proposal been convicted of 0 or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, 0 attempting to obtain,or performing a public(federal,state or local)transaction or contract under public transaction;violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery, 0 bribery,falsification or destruction of records, making false statements,or receiving stolen property,, 0 W Ch iii. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any offenses enumerated in paragraph 2 (22)f,ii,of this certification,and, CL iv. Have not within a five-year period preceding this Agreement had one or more 76 public transactions(federal; state or local)terminated for cause or default. g. If the Sub-Recipient is unable to certify to any of the statements in this certification, then the Sub-Recipient shall attach an explanation to this Agreement. h. In addition,the Sub-Recipient shalt send to the Division(by email or by facsimile transmission)the completed"Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion" (Attachment G)for each intended subcontractor which Sub- Recipient plans to fund under this Agreement. The form must be received by'the Division before the Sub-Recipient enters Into a contract with any subcontractor. i. The Division reserves the right to unilaterally cancel this Agreement if the Sub- Recipient refuses to allow public access to all documents,papers, letters or other material subject to the W 0 provisions of Chapter 119,Florida Statutes,which the Sub-Recipient created or received under this 0 Agreement. j. If the Sub-Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the CD Division's obligation to pay the contract amount, CD cv k. The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e)[Section 274A(e)of the Immigration and Nationality Act 19 i 1 Packet Pg. 544 I C.15.d ONA"A. The Division shaft consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA. Such violation by the Sub-Recipient of the employment provisions contained in Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. 1. Section 287,06805, Florida Statutes,requires that any state funds provided for the U) e( purchase of or improvements to real property are contingent upon the contractor or political subdivision granting to the state a security interest in the property at least to the amount of state funds provided for at least 5 years from the date of purchase or the completion of the improvements or as further required by law. 0 m. Unless preempted by federal law,the Division may,at its option,terminate the Contract if the Contractor is found to have submitted a false certification as provided under section o 287,135(5),F.S.,or been placed on the Scrutinized Companies with Activities in Sudan list or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or been engaged in business operations in Cuba or Syria,or to have been placed on the Scrutinized Companies that Boycott C 0L Israel List:or is engaged in a boycott of Israel. o (23}LOBBYiNG PROHIBITiON a. 2 C.F.R.§200,450 prohibits reimbursement for costs associated with certain lobbying 2 activities. CL b. Section 216,347,Florida Statutes,prohibits"any disbursement of grants and albs 76 appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant > 2 or contract prohibit the expenditure of funds for the purpose of lobbying the legislature,the judicial branch, or a state agency," c. No funds or other resources received from the Division under this Agreement maybe used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. CJ d. The Sub-Recipient certifies,by its signature to this Agreement,that to the best of his UJI or her knowledge and belief:. 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sub-Recipient,to any person for influencing or attempting to influence an officer or 0 employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress,in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment or modification of any Federal contract,grant,loan or cooperative agreement. c� it. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in 20 o Packet Pg. 545 connection with this Federal contract, grant,loan or cooperative agreement,the Sub-Recipient shall complete and submit Standard Farm-LLL,"Disclosure of Lobbying Activities." lii. The Sub-Recipient shall require that this certification be included in the award documents for all subawards(including subcontracts,subgrants, and contracts under grants, loans,and cooperative agreements)and that all Sub-Recipients shall certify and disclose. iv, This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not 0 more than$100,000 for each such failure. V. if this subgrant agreement amount is$100,000 or more,the Sub-Recipient, o and subcontractors,as applicable, shall sign Attachment M--Certification Regarding Lobbying. T (24)GOPYR1Gi 1T PATENT AND TRADEMARK 0 EXCEPT AS PROVIDED BELOW,ANY AND ALL PATENT RIGHTS ACCRUING CL UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY o W Ch RESERVER TO THE STATE OF FLORIDA;AND, A14Y AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY 2 TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA. CL a, if the Sub-Recipient has a pre-existing patentor copyright,the Sub-Recipient shall retain al[rights and entitlements to that pre-existing patentor copyright unless the Agreement provides otherwise. b, If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement,or in any way connected with it,the Sub-Recipient shall refer UJI the discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books,manuals,films,or other copyrightable material are produced,the Sub-Recipient shall notify the Division, Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Sub-Recipient to the State of Florida. Wo 2 c. Within thirty days of execution of this Agreement,the Sub-Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should , know could give rise to a patent or copyright. The Sub-Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then,under Paragraph(24)b., have the right to all patents and cv copyrights which accrue during performance of the Agreement d. If the Sub-Recipient qualifies as a state university under Florida law,then, pursuant to section 1004,23, Florida Statutes,any invention conceived exclusively by the employees of the Sub- 21 I� I Packet'Pg. 546 1 I Recipient shall become the sole property of the Sub-Recipient. In the case of joint inventions,that is inventions made jointly by one or more employees of both parties hereto,each party shall have an equal, undivided interest in and to such joint inventions. The Division shall retain a perpetual, irrevocable,fully- paid,nonexclusive license,for its use and the use of its contractor§of any resulting patented,copyrighted or trademarked work products,developed solely by the Sub-Recipient, under this Agreement, for Florida government purposes. (25)LEGAL AUTHORIZATION The Sub-Recipient certifies that it.has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Sub- Recipient also certifies that the undersigned person has the authority to legally execute and bind Sub- 0 Recipient to the terms of this Agreement. o (26)E U L OPPORTUNl Y EMPLOYM T a. in accordance with 41 C.F.R.§60-1,4(b),the Sub-Recipient hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modification thereof,as CL o defined in the regulations of the Secretary of Labor at Al CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal �+ Government pursuant to a grant,contract, loan, insurance,or guarantee,or undertaken pursuant to;any 2 Federal program involving such grant,contract, loan,insurance,or guarantee,the following equal CL opportunity clause: o 76 During the performance of this contract,the contractor agrees as follows. > 2 I. The contractor will not discriminate against any employee or applicant for employment because of race, color; religion,sex,sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color,religion,sex,sexual orientation,gender identity,or national origin. Such action shall include,but not be limited to the following: Employment, upgrading,demotion,or transfer;.recruitment or recruitment >_ advertising; layoff or termination; rates of pay or other forms of compensation;and selection for training,including apprenticeship. The contractor agrees to post inconspicuous places,available to employees U and applicants for employment,notices to be provided setting forth the provisions of this nondiscrimination clause. li. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will receive considerations for employment without regard to race,color,religion, sex,sexual orientation,gender identity, or national origin. cv Ill. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or 22 Packet Pg. 547 C.15.d i applicant. This provision shall not apply to instances in which an employee who has access to the compensation Information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge,in furtherance of an investigation,proceeding, hearing,or action,including an investigation conducted by the employer,or is consistent with the contractor's legal duty to furnish.Information. iv. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers'representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment V., The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,and of the rules, regulations, and relevant orders of the Secretary of Labor. o CL vi. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965,and by rules, o regulations,and orders of the Secretary of Labor, or pursuant thereto, y and will permit access to his books, records,and accounts by the administering agency and the Secretary of Labor for purposes of 2 investigation to ascertain compliance with such rules,regulations,and CL orders. 0 4- v€l, In the event of the contractor's noncompliance with the 76 nondiscrimination clauses of this contract or with any of the said rules, regulations,or orders,this contract may be canceled,terminated:, or 0. suspended in whole or in part and the contractor may be declared 0. ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 1124e of September 24, 1985,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965,or by rule,regulation, or order of the Secretary of Labor,or as otherwise provided bylaw. viii. The contractor will include the portion of the sentence Immediately preceding paragraph(1)and the provisions of paragraphs (1)through(8) in every subcontract or purchase order unless exempted by rules,regulations,or orders of the Secretary of Labor issued pursuant W to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The o contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, Including sanctions for noncompliance: Provided, however,that in the event a contractor becomes involved in,or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter Into such litigation to protect the interests of the United States. 23 i i I Packet Pg. 548 j i i i b. The Sub-Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work; Provided, that if the applicant so participating is a State or local government,the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. c. The Sub-Reciplent agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor In obtaining the compliance of contractors and — subcontractors with the equal opportunity clause and the rules,regulations, and relevant orders of the Secretary of Labor,that it will famish the administering agency and the Secretary of labor such 0 information as they may require for the supervision of such compliance,and that it will otherwise assist othe administering agency in the dischar9e of the agency's primary responsibility for securing compliance. d. The Sub-Recipient further agrees that it will refrain from entering into any contractor m contract modification subject to Executive Order 11246 of September 24,1965,with a contractor 0 debarred from,or who has not demonstrated eligibility for,Government contracts and federally assisted CL 4- construction contracts pursuant to the Executive order and will carry out such sanctions:and penalties for e violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part It,Subpart D of the Executive order. In addition,the Sub-Reciplent agrees that if it fails or refuses to comply with these undertakings,the administering agency may take any or all of the following actions: cancel,terminate,:or suspend in whole 76 or in part this grant(contract, loan, insurance, guarantee) refrain from extending any further assistance to the Sub-Recipient under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such Sub-Recipient:and refer the case to the Department of Justice for appropriate legal proceedings, UJ (27)COPELAND ANTi ICKSACK ACT The Sub-Recipient hereby agrees that, unless exempt under Federal law, it will LU incorporate or cause to be incorporated into any contract for construction work,or modification thereof,: LU the following clause: i. Contractor, The contractor shall comply with 18 U.S.C.§874, 40 U.&C.§3145, and the requirements of 29 C.FA,pt.3 as may be W applicable, which are incorporated by reference into this contract. r_ 0 il. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may ' by appropriate instructions require,and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. N II, Breach. A broach of the contract clauses above may be grounds for termination of the contract,and for debarment as a contractor and subcontractor as provided in 29 C.F.R.§5.12, 24 Packet'Pg. 549 ....... .. i C.15.d i (28)CONTRACT WORK HOURS AND SAFETY STANDARDS If the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract that exceeds$100,000 and involves the employment of mechanics or laborers,then any such contract must:include a provision for compliance with 40 U.S.C.3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part 5), Under 40 U.S.C,3702 of the Act,each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U,S.C..3704 are applicable to construction work and provide 0 that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary,hazardous or dangerous. These requirements do not apply to the purchases of supplies m or materials or articles ordinarily available on the open market,or contracts for transportation. (29)CLEAN AiR ACT AND THE FEDERAL WATER POLLUTION CONTROL.ACT c CL If the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract that exceeds$$150,000, then any such contract must Include the following provision: Contractor agrees to comply with all applicable standards,orders or U regulations issued pursuant to the Clean Air Act(42 U.S.C,7401-7671q) and the Federal Water Pollution Control Act as amended(33 U,S.C. 1251-1387)and will report violations to FEMA and the Regional Office of the Environmental Protection Agency(EPA). 76 (30)SUSPENSION AND DEBARMENT If the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract, then any such contract must include the following provisions: i. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.RR,pt. 3000, As such the contractor is required to i® verify that none of the contractor,its principals(defined at 2 C.F R. 180.995),or its affiliates(defined at 2 C,F.R.§180.905)are excluded (defined at 2 C.F.R.§ 180.940)or disqualified(defined at 2 C.F.R. 180.935), H. The contractor must comply with 2 C.F.R. pt. 180,subpart C and 2 C.F.R, pt.3000,subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. r_ iP. This certification is a material representation of fact relied upon e by the Division, if it is later determined that the contractor did not comply , with 2 C.F,R, pt. 180,subpart C and 2 C.F.R. pt. 3000,subpart C,in addition to remedies available to the Division,the Federal Government may pursue available remedies, including but not limited to suspension andfor debarment, ev cv iv, The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pL 180,subpart C and 2 C.F,R. pt, 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 25 Packet Pg. 550 i E € (31)BYRDANTI-LOBBYIIG AMENDMENT if the Sub-Recipient,with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following clause: Byrd Anti-Lobbying Amendment, 31 U.S.C. §1352(as amended). Contractors who apply or bid for an award of$100,000 or more shall fife the required certification.. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or cn employee of any agency, a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant,or any other award covered by 31 U.S.C. §1352. Each tier shall also disclose any lobbying.with non- Federal funds that takes place in connection with obtaining any Federal - award, Such disclosures are forwarded from tier to tier up to the e recipient. c If the Sub-Recipient enters Into a contract with a subcontractor for an award of$100,000 or more,the subcontractor shall sign Attachment M--Certification Regarding Lobbying. CL 32 CONTRACTING WITH SMALL AND MINORITY BUSINESSES WOMEN'S SU81NESS ENTERPRISES AND LABOR SURPLUS.AREA FIRMS c a. If the Sub-Recipient,with the funds authorized by this Agreement,seeks to procure goods or services, then,in accordance with 2 C_F.R.§200,321,the Sub-Recipient shall take the following 2 affirmative steps to assure that minority businesses,women's business enterprises,and labor surplus CL area firms are used whenever possible: i. Placing qualified small and minority businesses and women's business 76 enterprises on solicitation lists; II. Assuring that small and minority businesses,and women's business enterprises are solicited whenever they are potential sources; W iii. Dividing total requirements,when econoMicallyfgagible, into smaller tasks or h® quantities to permit maximum.participation by small and minority businesses,and women's business cJ enterprises; iv. Establishing delivery schedules,where the requirement permits,which �- encourage participation by small and minority businesses,and women's business enterprises; V. Using the services and assistance,as appropriate,of such organizations as W 2 the Small Business:Administration and the Minority Business Development Agency of the Department of 0 Commerce;and A. Requiring the prime contractor, if subcontracts are to be let,to take the affirmative steps listed in paragraphs i.through v. of this subparagraph. b. The requirement outlined in subparagraph a, above, sometimes referred to as cv .socioeconomic contracting,"does not impose an obligation to set aside either the solicitation or award of a contract to these types of firms. Rather,the requirement only imposes an obligation to carry out and document the six affirmative steps Identified above. 26 i i i Packet Pg. 551 i C.15.d c. The"socioeconomic contracting"requirement outlines the affirmative steps that the Sub-Recipient must take;the requirements do not preclude the Sub-Recipient from undertaking additional steps to involve small and minority businesses and women's business enterprises. d. The requirement to divide total requirements,when economically feasible,into smaller tasks or quantities to permit maximum participation by small and minority businesses,and women's business enterprises,does not authorize the Sub-Recipient to break a single project down into smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures{e.g, "project splitting" 33. ASS RANCES_ 2 0 The Sub-Recipient shall comply with any Statement of Assurances incorporated as 0 - Attachment N. o IN WITNESS WHEREOF, the parties hereto have executed this Agreement. 0 CL 4- UI3 RE—�;* Y OF MIAMI FIRE RESCUE 0 By: .f Name and Title: h r Nonega,City Manager CL Date A FID# 59-6000375 > 2 If signing electronically, By providing this electronic signature,l arty attesting that f understand that electronic signatures are � legally binding and have the same meaning as haneW tten signatures,d am also eonfirming that Internal controls have been `✓ maintained,and that policies and procedures ware properly followed to ensure the authenticity of the electronic signature. This statement is to certify that 1 confirm that this electronic signature is to be the legally binding equivalent of my handwritten � signature and that the data on this form is accurate to the best of my knowledge. X U.1 STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT a) 2 C Name and Title:Jared Moskowitz.Director Date: CD cv CD cv 27 �I I l Packet Pg. 552 C.15.d i THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: • -Todd B. Hannan Arthur No iega 0 - City Clerk City Manager c 0 CL 4- 0 APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS REQUIREMENTS CL 1 By: By: Victoria Mendez Ann-Marie Sharpe, Director Lu City Attorney Department of Risk Management this signature is for subaward R0232 Lu Lu 0) C 0 CD Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of CD N which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and N the same Agreement,The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein.Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. , 21 Packet Pg. 553 i C.15.d i i EXHIBIT—1 THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT: Federal Program:Urban Araa Security Initiative(UASI) y Federal Agency; U.S 12 partmeant of Homeland Security Federal Emergency Manager ent ..— Catalog of Federal Domestic Assistance title and number: 97.06 Award amount: $1 012 600.00 0 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES o AWARDED UNDER THIS AGREEMENT: 0 Federal program: Urban Area Security Initia ive UASI List appllcable compllanee requirements as follows; o 1. Sub-Recipient is to use funding to perform eligible activities as identified FY 2020 Department of Homeland 2 Security Notice of Funding Opportunity. CL 0 2. Sub-Recipient is subject to all administrative and financial requirements as set forth In this Agreement or will not be in compliance with the terms of the Agreement. 3. Sub-Recipient must comply with specific laws,rules,or regulations that pertain to how the awarded resources must be used or how eligibility determinations are to be made. NOTE.2 G.F.R.Part 200,and Section 215.97(5)(a),Florida Statutes,require that the information about Federal Programs and State Projects Included in Exhibit 1 be provided to the Sub-Recipient, 0 0 cv cv 28 Packet Pg. 554 C.15.d ATTACHMENT A Program Budget Below is a general budget which outlines eligible categories and their allocation under this award. The Sub-Recipient is to utilize the"Program Budget" as a guide For completing the"Budget Detail Worksheet" below. y 2 The Equipment category will require Authorized Equipment List(AEL)reference number. The Authorized Equipment List(AEL)Is a list of approved equipment types allowed under FEMA's preparedness grant programs. The intended audience of this tool is emergency managers,first responders, and other homeland security professionals.The list consists of 21 equipment categories divided into sub-categories, 0 tertiary categories, and then individual equipment items. The AEL can be found at http:llwww.fema,gov/authorized-e uq_ ipment-list. At the discretion of the Sub-recipient, funds allocated to Management and Administration costs(as described in the"Proposed Program Budget") may be put towards Programmatic costs instead. o However, no more than 5%of each Sub-recipient's total award may be expended on Management and CL Administration costs. The transfer of foods between the categories listed In the"Program Budget and Scope of Work"is permitted. However,the transfer of funds between Issues Is strictly prohibited. CL Y 0 ..a el Sec a • n rog a, —U "' 'ea its i� Award Allocation-•Issue 45 $14,750,000.00 FY 22020-State Homeland State Management&Administration $737 500.00 Security Grant Program— City of Miami Fire Rescue withheld 5% Urban Area Security Initiative Issue#45 Expendable Award Allocation after 5% $14,012,500.00 reduction u LETP-Type Activities(26%of award allocation)This amount is not in $3,687,500.00 addition to the remaining award amount but instead signifies the amount needed to meet the 25% requirement. C Management and Administration o (the dollar amount which corresponds $580,500.00 to 4%of the total local agency allocation is shown in the column on the right).- cv Fm I U) N i 29 Packet jPg. 555 BUDGET DETAIL,WORKSHEET The Sub-Recipient is required to provide a completed budget detail worksheet, to the Division,which accounts for the total award as described in the"Proposed Program Budget If any changes need to be made to the"Budget Detail Worksheet",a er the execution of this agreement, contact the Grant Manager listed in this agreement via email or letter. ' Ailpwable P� npmg Cosfs � w f r r11Ma 1 Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, 0 response,and recovery activities o Developing and implementing homeland security support programs and adopting ongoing DHSlFEMA national m initiatives — Developing related terrorism and other catastrophic event prevention activities o CL Developing and enhancing plans and protocols Grass-Cutting-Planning (planning,Training and !Exercise); Line Item 2020-05 1 $563,433.04 $563,433.00 5 [Developing or conducting assessments Protection--Cybersecurity(Cybersecurity Threat 76 Assessments to Include Election Security); Line item 1 $266,500.00 $266,600.00 1 2020-01 Soft TargeVCrowded Places-Protection-Risk W Management for Protection programs 1 $50,000.00 $50,000.00 2 (Risk/Vulnerability Assessment of Cl for Election Security); Line item 2020-02 Hiring of full or part-time staff or contractorslconsultants to assist with planning activities(not for the purpose of hiring public safety personnel fulfilling traditional public safety duties Protection-Cybersecurity(Cybersecurity Response Plans and Exercises); Line Item 2020-01 1 $37,750.00 $37,750.04 1 0 Intel&Info Sharing-Prevention--hitelligence and 1 $62,000,00 $62,40tl.00 3 Information Sharing (LPR Analyst);Line Item 2020.03 CD cv -Intel&Info Sharing-Prevention-Intelligence and cv Information Sharing(Metadata Planner); Line item 1 $43,000.00 $43,000.00 3 2020-03 Cross-Gutting-Planning (Planners and 1 $796 441.00 $796,441.00 5 Consultants);Line Item 2020-06 30 Packet'Pg. 556 C.15.d Response—Public Health, Healthcare and EMS 1 $801615,00 $80,616.00 7 (Closed POD Training Video); Line Item 2020µ12 Materials required to conduct planning activities Soft Target/Crewded Places—Prevention—Public- Information $10,000.00 $10,000.00 2 Information and Warning; Line Item 2020-02 y Travel/per diem related to planning activities Overtime and backfiil costs(in accordance with operational Cost Guidance) 0 Issuance of WHTI-compiiant Tribal identification cards o Activities to achieve planning inclusive of people with disabilities and others with access and functional needs and limited English proficiency Coordination with Citizen Corps Councils for public CL informationleducation and development of volunteer programs W Update governance structures and processes and plans for emergency communications Development, review and revision of continuity of CL operations plans Development, review and revision of the THIRAlSPR continuity of operations plans > _-X qW, ,AIlaw�ble Org�n��atio�al�ctiv�ttes�( SGP and C1rTP) f ���-�Qu�ntty �'�UmtGosr<r {i a��Fo�tal Cas�,�- �-t�# t. i,Y4„..��. �_.4 _.C= _:-r. .Zr -..-?.,. ,.}__Sr„u_ 4;,,rp y Y _t -t-: w✓ Program management LU LU Development of whole community partnerships Structures and mechanisms for information sharing LU between the public and private sector Implementing models, programs, and workforce enhancement initiatives Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors Operational support Soft TargetlCrowded Places--protection— Interdiction and Disruption ([operational OT); Line 1 $22,000.00 $22,000.00 2 CD Item 2020-02; cv Utilization of standardized resource management concepts Responding to an increase in the threat level under the E National Terrorism Advisory System (NTAS), or needs in resulting from a National Special Security Event i 31 i Packet Pg. 557 , I Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (up to 50 percent of the allocation) Overtime for information, Investigative, and intelligence sharing activities(up to 50 percent of the allocation) Hiring of new staff positions/contractors/consultants for participation in infon-nationlintelligence analysis and 2 sharing groups or fusion center activities(up to 50 percent of the allocation) ^ _ Intel&Info Sharing—Prevention--Intelligence and Information Sharing(Fusion Analysts);Line item 1 $270,000.00 $270,000.00 3 2020.03 0 m u+,-� TOTN C MN�AtZONAL EXPFZNA��EJf 2ES�'$292�OO p0 m CL la a er is s ��ria iyy•��� f . Design, Develop, Conduct and Evaluate an Exercise y Full or Part-Time Staff or Contractors/Consultants-full or part-time staff may be hired to support exercise- related activities. Payment of salaries and fringe benefits CL 0 must be in accordance with the policies of the state or local unit(s)of government and have the approval of the 76 state or the awarding agency, whichever is applicable. > The services of contractors/consultants may also be procured to support the design, development, conduct 0 and evaluation of CBRNE exercises,The applicant's formal written procurement policy or the Federal Acquisition Regulations(FAR)must be followed, Lu Protection—Cybersecurity(Cybersecurity Response 1 $105,000.0p $1pS,A00.00 1 Plans and Exercises);Lino item 2020-01 Cross-Gutting--Planning (Planning,'Training and Exercise); Lino Item 2020-05 1 $245,240,00 $245,240,00 5 Overtime and backfill costs—Overtime and backflll costs, including expenses for part-time and volunteer emergency response personnel participating In FEMA exercises Implementation of HSEEP Activities to achieve exercises Inclusive of people with disabilities and others with access and functional needs Travel-Travel costs(i.e,, airfare, mileage, per diem, hotel,etc,)are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise roject(s), Supplies-Supplies are items that are expanded or 0 m consumed during the course of the planning and conduct of the exercise project(s) e.g,, copying paper, gloves, 0 32 I Packet Pg. 558 C.15.d tape, non-sterile masks, and disposable protective equipment). Interoperable communications exercises Activities to achieve planning inclusive of people with _ limited English proficiency k ' O ' 1ti1r1f p .i � s. _� a ♦� I sy ' To 'la'CS Y=�I _, HT ?I- y st°y` x? yY o Overtime and backfiii for emergency preparedness and o response personnel attending DHS/I EMA-sponsored o and approved training classes Overtime and backfilf expenses for part-time and volunteer emergency response personnel participating In DHS/FEMA training CL Training Workshops and Conferences � 0 Protection—Cybersecurity(Trainings);Lime item 2020-01 1 $10,000.00 $10,000.00 1 CL Response—On Scene Security, Protection and LE _(SWAT SpecialtyUnit Training); Line Item 2020-11 1 $45,T26.00 $45,726.00 7 0 Activities to achieve training inclusive of people with disabilities and others with access and functional needs and limited Engilsh proficiency Full or Part-Time Staff or Contractors/Consultants Soft Target/Crowded Places•-Prevention M Public 1 $20,130�00 $20,130.00 2 Information and Warning; Line Item 2020-02 Cross-Cutting—Planning(Trallaing Classes); Line 1 $171,823,00 $171,823M 5 >- item 2020.06 Travel µ W 0 Supplies are items that are expended or consurned during the course of the planning and conduct of the o exercise project(s) (e.g., copying paper, gloves, tape, non-sterile masks, and disposable protective equipment). Instructor certification/re-certification Coordination with Citizen Corps Councils in conducting `V training exercises `V Interoperable communications training Activates to achieve training inclusive people with limited English proficiency Immigration enforcement training MW ME 33 Packet Pg. 559 i C.15.d I i Eligible Equipment Acqulsitioin'Costs .� The table below highlights the aliowabfe:equipment categories for this award:.A camprehensWe listing of these Mlowable equipment cafegories,:and specific Quantity Unit Cost Total Cast iJ# equipment eligible under each category; are listed-bn the web-base..d version.ofi the'Authorized.Equipment Ust (AEL)at hftp:I/www,femd.cio' authorized-etc uiprrieht list. v, persr;nal`prake'ofI�!e e�itaipr�ent:' - .S' f Response—On Scene Security, Protection and LE (MCI Equipment); Line item 2020-11;AEL#01LE-01- 1 $170,325,00 $170,325,00 7 SHLD,01LE-01-HLMT,09TR-01-CISM;09MS-04- 0 — BAND 09TR-01-MKIT Ea�p1v��Ve deui�e Fnikigat[v��andrer�ediativn e�u_iprr�enf .,_, `> � Emerging Threats--Prevention—Interdiction and Disruption (Bomb Team Equipment); Line Item 2020- 1 $115,000.00 $'115,000.00 4 CL 04;AEL#02EX-02-TLPS,02PE-01-BSUT,02EX-02- TLRO 0 Emerging Threats—Prevention—Screening,Search and Detection (EOD Detectors); Line item 2020-04; 1 $94,650,00 $94,650.00 4 Alai.#02EX-02.XRAP,02EX-00w15131E, 21GN-00-MAIN CL Ci3RN operational ser�h an fescue oqulpment Soft Target/Crowded Places--Prevention— Screening;Search and Detection!(LPR Systems); W Line item 2020.02;AEL#030E-01-ALPR; 12TR-00- 1 $766,494.00 $766,494.00 2 TEQP;I3LE-00-SURV,04AP-02-AVLS; 21GN-00-SHIP; 21 GN-00-INST Soft Target/Crowded Places—Prevention— Screening,Search and Detection(Surveillance 1 $155,607A0 $165,807.00 2 Platforms); Line item 2020-02;AEL#030E-07-ROVL Emerging Threats—Prevention--Interdiction and 0 Disruption (Robots); Line Item 2020.04;AEL#030E- 07-ROBT,030E-07-UMVS,02EX-01-XRAP, 02PE-02- 1 $566,911.00 $566,911A0 4 BSUT Response—Mass Search and Rescue Ops (TRT !Equipment); Line Item 2020-10; AEL#03SR-02-TPHY, CD 03SRA24PEL,09ME-05-LITR,030E-05-ROPH,06CP- 1 $164,237.00 $164,237,00 7 `CD 4 03-ICOM,03SR-03-SCAM,OIAR-01-SCBC,030E-06- ROPE, 01 UR-0I-HLMT,06CP-03-PRAG, 030E-01- cTAC Response—Mass Search and Rescue Ops(sonar); m Line item 2020-10;AEL#03WA-02-SONR,04HW-01- 1 $34,675.00 $34,676.00 7 INHW o i 34 i Packet Pg. 560 , I Response-On Scene Security and LE (Night Vision); 1 $459,363.00 $459,363.00 7 .� Line item 2020-11;AEL#03OE-02-TILA Response-Situational Assessment(SUAS); Line 1 $176,000.00 $175,000.00 7 item 2020-13; AEL#030E-07-SUAS Response Communications-Interoperable Communications (Mobile Message Boards); Line item 1 $40,000.00 $40,000.00 8 2020.14; AEL#030E-03-SIGN W Infarn atlors't Lipa�ogy Intel&Info Sharing-Prevention-Intelligence and o - Information Sharing (GIS Dashboard for Fusion 1 $162,713.00 $152,713.00 3 0 Center); Line Item 2020-03;AEL#04AP-03-GISS Intel&Info Sharing-Prevention-Intelligence and 0 Information Sharing(Real Time Crime Center Build 1 $269,293.00 $269,293.00 3 CL out); Line item 2020-03; AEI,#04HW-01-INHW _ ur Cross-Cutting-Operational Coordination(ICS SoftwareNVebEOC); Line Item 2020-06;AEL#04HW- o 01-INHWW,04SW-04-NETW,04AP-05-CDSS,04AP-01- 1 $277,875,00 $277,875.00 5 CL CADS,04AP-03-GISS 76 :Response-Situational Assessment(GIS System for Fire); Line item 2020.13;AEL#04AP-03-GISS,04HW- 1 $34,605,00 $34,605.00 7 01-INHW,04MD-03-DISP =Gyktersecur�ty�nhancorrlenfi egUiprrlent;' Protection-Cybersecurity(Cybersecurity Threat !® Assessments to Include Election Security and 1 $16,160.00 $16,160,00 1 software); Line Item 2020-01; AEL#05NP-00-IDPS Protection--Cybersecurity (Gybersecurity Equipment); Line Item 2020-01;AEL#05NP-00-IDPS, 1 $338,95100 $338,966.00 1 OSHS-00-MALW; OSNP-00-1FWAL _ 0 `InteiaperRcolrirnunlation$equipment Response Communications-Interoperable Communications(Interoperable Comms); Lino item 2020-14;AEL#06CP-01-PORT,06CP-03-13RAG, 1 $1,385,591.00 $1,385,591.00 8 04HW-01-INHW 10BC40-BATT,06CP-01-MOBL, 21GN-00-INST, 06CP-02-BRDG,06CC-03-SATB,06P- 01•REPT,12TR-00-TEQP 04 :`netectlon Equprrtpnt Emerging Threats-Prevention-Screening,Search and Detection (Hazmat Detectors); Line item 2020-04; 1 $200,240.00 $200,240,00 4 AEL#07RD-02-PRDA, 07RD-02•HHSM o �Decontam�nafion Equiprrtent �'' 35 i Packet,Pg.561 ' I Medical supplies P6wei`equrPirien#(gr ratdrs<:batteries;Power'cells) , Cl3FifVE t�ef�;rer7c�Materrals . 0 CSRNE lncidenf Response Velicleg Soft Target/Crowded Places-Prevention-- Screening, Search and Detection (Surveillance q $305 776.00 $305,776,00 2 0 Vehicles); Line item 2020-02;AEL#12VE-00-MISS; ' 04HW-01-INHW1f; 04MD-01-VCAM; 04AP-02-DGPS Response--Critical Transportation (Response Vehicles), Line item 2020-09;AEL#12 VE-00-CMDV, 1 $786,877.00 $788,877,00 7 12VE-00-MISS 0 CL - 'Tei•rorlsm.Incldent�l�reuank�cn�q�ipm�n# , , ;: ` . ', y Soft Target/Crowded Places--Prevention-- Screening, Search and Detection (Surveillance 1 $63,760.00 $53,760.00 2 2 Equipment); Line item 2020.02; AEL#131_E-00-SURV CL Responses Communications--Interoperable 76 Communications(Emergency Notification System); 1 $47,698.00 $47,698.00 8 Line item 2020-14,AEL#131T-00-ALRT Phys�rtal 5eauci#ynharicemerit>~quapnirif _ Soft Target/Crowded Places--Protection--Access Control and Identity Verification(Access Card Readers and Credentialing Systems); Line item 2020- 1 $237,763.00 $237,763.00 2 c, 02;AEL#14SW-01-VIDA, 14SW01-PACS,21GN-00- INST,21GN-00-CN ST,04HW-014NHW,04AP-06-CRED Soft Target/Crowded Places-Protection--Physical Protective Measures(CCTV Systems); Line item 2020-02;AEL#14 aW-01-VIDA, 14SWO1-PACS,21GN- 00-IN rT,04MD-03-DISP,04HW-01-INHWW, I4SW-01- 1 $1,394,946.00 $1,394,946.OQ 2 0 ALRM, 10GE-00-GENR;21GN-00-CNST; 21GN-00- MAIN ' Soft TargettCrowded Places-Pro 11 tection-Physical CD Protective Measures(Portable Vehicle Barriers); Line 1 $240,000.00 $240,000.00 2 cv CD I Item 2020-02;AEL#14SW-01-WALL cV Emerging Threats-Prevention-Interdiction and Disruption (Maritime Radar); Line item 2020-04; AEL 1 $150,382.00 $160,382.00 4 #f14SW-02-RADR Recovery-Infrastructure System(E911 Backup 1 $20,000.00 $20,000A0 $ Ethernet); Line item 2020-15;AEI.#14CI-01-COUP 36 Packet jPg. 562 I I I Inspection and Screening Systems Soft Target/Crowded Places—Protection--Physical Protective measures(Magnometers); Line item 2020- 1 $35,000,00 $36,000.00 2 02; AEL#1650-00-PPSS Animal Care and Foreign Animal Disease - - y CBRNf=PX�ven#ion arfd Response watercraft _ Response—Critical Transportation(Response 1 $336,OQQ.00 $336,OOO.gQ 7 Vessels), Line item 2020-09;AEL#17WO-00-BOAT 0 C13RNE Aviati©n.Equipment o . CS�tJ)~Logistical Suppr�rt itigt�ipment 0 CL lnterUei�t�bn! qufpmenk,(e >tactical entry came scone procesir;c�) T Ern*arging�Threats—Prevention—forensics and o Attribution (Laser Scanner for Crime Scene 1 $43,166.00 $43,166.00 4 Recreating);Line item 2020-P4; AEL#20CS-02-UVLT critical emergency suppiles J — z O#her a4�tf�orl.9 .equipment costs(include any ci nstructign or renovation hosts in tlrl$category,Written approv6 must be pravidad,by FEMA prW:641 ise of ariy funds:forconstry Old n.arrenovation) o Intel &Info Sharing—Preventlon—Intelligence and 0. Information Sharing(fusion Center Operations); Line 0. item 2020-03; AEL#04HW-0'I«iNI°IW,131'T-00«INTL; 1 $240,000.00 $240,000.00 3 131T-00-ALRT Cross-Cutting--Operational Coordination(EOC EnhancementlSustainment);Line Item 2020-06;AEL #04HW-01-iNHW,21GN-00-OCEO,04AP-05-CDSS, 13IT-00-ALRT,04AP-01-CADS,04MD-02-PROJ, 04HW-01-HHCD,06CP-05-VCON,06CP-01-PORT, 1 $583,Q49.Q4 $683,009.44 5 04MD-03-DISP,2IGN-00-CN8T,21GN-00-MAIN,06CC- 03-SATIS,00iCC-03»SATP,06CC-04-SADS,06CC-01- CELL,14SW-DI-PAC S,14C1-00-COOP,21GN-00-INST, 04HW-0I-CABL, 075E-03-ENVS,Q6CC-05-PRTY, 06CC-02-DSAD Mitigation—Community Resilience(CERT Planning, Training and Equipment); Line Item 2020-07; AEL 1 $4g0,700,00 $490,700.40 G #21GN-00-CCEO, 19GN-00.BGPK,21CR-00-MEIN, 06CP-01-PORT Mitigation Long Terns Vulnerability Reduction (Maintenance and 5ustainment); Line item 2020-08; 1 $277,471.00 $277,471.00 6 � AEL#21 GN-00-MAIN 77 TOTAL EQUIPMENT EXPENDITURES $10,652,442.00. 37 1 i Packet Pg. 563 i C.15.d I Hiring of full-time or part-time staff or contractors/consultants: to assist with the management of the respective grant program; application requirements, and compliance with reporting and data collection requirements M&A Salary Personnel, Line item 2020-16 � 1 $500,000.00 $500,000.00 Development of operating plans for information collection and processing necessary to respond to DHS/F'EMA data calls _ _ Overtime and backfill costs—Overtime expenses are defined as the result of personnel who worked over and o above 40 hours of weekly work time In the performance of EEMA—approved activities within the scope of this grant. Backfill Costs also called"Overtime as Backfill"are defined as expenses from the result of personnel who CL 0 are working overtime in order to perform the duties of other personnel who are temporarily assigned to f=EMA-- 0) approved activities outside their core responsibilities. Neither overtime nor backfiil expenses are the result of 2 an increase of pull—Time Equivalent(FTEs)employees, CL Travel expenses M&A Travel,Lime item 2020-16 1 $10,500.00 $10,500.00 Meeting-related expenses 2 Authorized office equipment: including personal computers, laptop computers, printers, LCD projectors, < and other equipment or software which may be required to support the implementation of the homeland security strategy. U Off lee Supplies, Line item 2020-16 1 $25,000.00 $26,000.00 The following are allowable only within the agreement period: Recurring fees/charges associated with certain equipment, such as cell phones,faxes, Leasing and/or renting of space for newly hired personnel to administer programs within the grant program. Recurring Expenses(Fedex,storage fees,etc), line item 2020-1 B 1 $25,000.00 $25,OOOA0 pligg CD 44 TOTAL AV1dARla EXPENC}ITURE6 $14,012,500 `D cv 38 i Packet Pg. 564 i C.15.d I ATTACHMENT B SCOPE OF WORK Sub-Recipients must comply with all the requirements in 2 C,F.R. Part 200(Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards), Funding is provided to perform eligible activities as identified in the Domestic Homeland Security— Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2020 Homeland Security Grant Program(HSGP), consistent with the Department of Homeland Security State Strategy, Eligible activities are outlined in the Scope of Worl<for each category below: I. Issue and Project Description 0 issue 46,The Urban Area Security Initiative(UASI)has allowable Management and Administration(M&A)costs associated with it.The Division of Emergency Management,as the o designated State Administrative Agency,will retain five(5)percent of the total UASi amount allocated to Florida for M&A purposes.These funds will provide the SAA with the means to ` manage and administer the UASI grant.The proper management and administration of these funds ensures that each project listed will be fulfilled,or partially fulfilled,more efficiently while o CL remaining in compliance with the OHS Federal Fiscal Year 2020 Homeland Security Grant Program Guidance. 0 11, Categories and Eligible Activities FY 2020 allowable costs are divided into the following categories for this agreement: Planning, CL Organizational, Exercise,Training, Equipment and Management and Administration. Each categorys allowable costs have been listed in the"Budget Detail Worksheer above. ru A. Allowable Planning Related Costs HSGP funds may be used for a range of emergency preparedness and management planning activities such as those associated with the development, review,and revision of the THIRA,SPR,continuity of operations plans,and other planning activities that support the Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the guidelines outlined in CPO 101 v,2.0, + Developing hazard/threat-specific annexes that incorporate the range of prevention, protection,response, and recovery activities; « Developing and Implementing homeland security support programs and adopting DHS/FEMA national initiatives; • Developing related terrorism and other catastrophic event prevention activities; • Developing and enhancing plans and protocols; _ • Developing or conducting assessments; o • Hiring of full-or part-time staff or contract/consultants to assist with planning activities(not for the purpose of hiring public safety personnel fulfilling traditional public safety duties); o a Materials required to conduct planning activities; , * Travel/per diem related to planning activities; • Overtime and backfill costs(in accordance with operational Cost Guidance); • issuance of WHTl-cornpliant Tribal identification curd; • Activities to achieve planning inclusive of people with disabilities; cv • Coordination with Citizen Corps Councils for public information/education and development of volunteer programs; • Update governance structures and processes and plans for emergency communications;and • Activities to achieve planning inclusive of people with limited English proficiency, 39 I I Packet jPg. 565 ....W.._..._..._.._ C.15.d R. Allowable Organization Related Costs HSGP and UASI Only) g ( y) Sub-Recipients proposed expenditures of SHSP or UASi funds to support organization activities include: • Program Management; • Development of whole community partnerships,through groups such as Citizen Corp Councils; • Structures and mechanisms for information sharing between the public and private sector; • Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland; • Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors; • Operational Support; • Utilization of standardized resource management concepts such as typing, inventorying, organizing,and tracking to facilitate the dispatch,deployment, and recovery of resources o before, during,and after an incident; • Responding to an Increase in the threat level under the National Terrorism Advisory System (NTAS)or creeds resulting from a National Special Security Event; and • Paying salaries and benefits for personnel to serve as qualified Intelligence Analysts. Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement(PRICE)of CL Homeland Security Act, Pub. L. No. 110-412, §2,codified in relevant part,as amended,at 6 U.S,C.§609(a), HSGP and UASI funds may be used to hire new staff and/or contractor y positions to serve as Intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing intelligence analysts previously covered by HSGP or 2 UASI funding,See 6 U.S.C. §609(a).To be hired as an intelligence analyst, staff and/or CL contractor personnel must meet at least one of the following criteria: 0 4- •Complete training to ensure baseline proficiency In intelligence analysis and production within six months of being hired;and/or, • Previously served as an intelligence analyst for a minimum of two years either in a 0. federal intelligence agency,the military,or state andfor local law enforcement intelligence r. unit. �-- Intelligence Analyst Activities Allowable Costs(HSGP and UASI) All fusion center analytical personnel must demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for state, local, and tribal intelligence Analysts,which outlines the minimum categories of training needed for intelligence analysts.A certificate of completion of such training must be on file with the SAA and must be made available LU to the recipient's respective FEMA HQ Program Analyst upon request. States and Urban Areas must justify proposed.expenditures of HSGP or UASI funds to support organization activities within their IJ submission,All SAAs are allowed to utilize up to 60 percent(50%)of their HSGP funding and ail Urban Areas are allowed up to 50 percent(50%)of their UASI funding for personnel costs.At the request of a Sub-Recipient of a grant,the FEMA Administrator may grant a waiver of the 50 percent(50%) limitation noted above. Request for waivers to the personnel o cap must be submitted by the SAA to GPD in writing on official letterhead,with the following information: •Documentation explaining why the cap should be waived; •Conditions under which the request is being submitted;and •A budget and method of calculation of personnel costs both in percentages of the grant award CD and in total dollar amount. To avoid supplanting issues,the request rriust also include a three CD - year staffing history for the requesting entity. Law Enforcement Terroriser Prevention (LETP)Activities Allowable Costs(HSGP and UASI) LETP Activities eligible for use of LETPA focused funds include but are not limited to: 40 i I i Packet'Pg. 566 C.15.d • Maturation and enhancement of designated state and major Urban Area fusion centers, including Information sharing and analysis,threat recognition,terrorist interdiction, and training/hiring of intelligence analysts; • Coordination between fusion centers and other analytical and investigative efforts inciuding, but not limited to Joint Terrorism Task Forces(JTTFs), Field Intelligence Groups(FIGS), High Intensity Drug Trafficking Areas(HIDTAs), Regional Information Sharing Systerns(RIBS) Centers, criminal intelligence units,and real-time crime analysis centers; • Implementation and maintenance of the Nationwide SAR Initiative, including training for front line personnel on identifying and reporting suspicious activities;and v, • Implementation of the"If You See Something, Say Something"campaign to raise public _ awareness of indicators of terrorism and terrorism-related crime and associated efforts to increase the sharing of information with public and private sector partners, including nonprofit organizations. 0 • Note: DFIS requires that all public and privates sector partners wanting to implement and/or expand the DHS"If You See Something,Say Something®" o campaign using grant funds work directly with the DNS Office of Partnership and Engagement(OPE)to ensure all public awareness materials(e.g.,videos, posters,tri-folds,etc.)are consistent with the DHS's messaging and strategy for the campaign and compliant with the initiative's trademark,which is licensed to 0 CL DHS by the New York Metropolitan Transportation Authority, Coordination with OPE,through the Campaign's Office(seesay@I1q.dhs,gov),must be facilitated o by FEMA. • Increase physical security,through law enforcement personnel and other protective 2 - measures, by implementing preventive and protective measures at critical infrastructure siteCL or at-risk nonprofit organizations; and • Building and sustaining preventive radiological and nuclear detection capabilities, including those developed through the Securing the Cities initiative, 0 Organizational activities under HSGP and UASI include: Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events, In that regard, HSGP Sub-Recipients are urged to consider using grant funding to support soft target preparedness activities. HSGP or UASI funds may be used to support select operational expenses associated with Increased security measures in the authorized categories cited below: • Backfill and overtime expenses for staffing State or Major Urban Area fusion centers; • Hiring of contracted security for critical infrastructure sites; • Participation in Regional Resiliency Assessment Program(RRAP)activities; • Public safety overtime; •Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, o Including all resources that are part of the standard National Guard deployment package(Note: , Consumable costs,such as fuel expenses,are not allowed except as part of the standard National Guard deployment package); • Increased border security activities in coordination with CBP; • National Terrorism Advisory System; • National Security Events; • Special Event Assessment Rating(SEAR) Level 1 through 4 Events • States of Emergency; • National Critical Infrastructure Prioritization Program (NCIPP); • Directed Transit Patrols;and 41 i I Packet'Pg.567 l • Operational Support to a Federal Agency. Operational Overtime Requests: • Except for an elevated WAS alert, HSGP or UASI funds may only be spent for operational overtime costs upon prior written approval by FEMA,The SAA must submit operational overtime requests in writing to its assigned FEMA Program Analyst(PA). FEMA will consider requests for special event activities up to one year in advance. However, such requests must be within the award's current period of performance and must not result In the need for a request to extend the period of performance. • All operational overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in the table above. Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explain how the overtime activity is responsive to the threat. • Post-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated that exigent circumstances prevented submission of a request in advance of the event or activity. • Under no circumstances may DHS/FEMA grant funding be used to pay for costs already supported by funding from another federal source, • States with UASI jurisdictions can use funds retained at the state level to reimburse eligible o CL operational overtime expenses incurred by the state(per the above guidance limitations).Any UASI funds retained by the state must be used in direct support of the high-risk urban area, o States must provide documentation to the UAWG and DHS/FEMA upon request y demonstrating how any UASI funds retained by a state would directly support the high-risk urban area. 2 • FEMA will consult and coordinate with appropriate DHS components as necessary to verify CL information used to support operational overtime requests. 4- Personnel Costs(HSGP and UASI) 76 2 Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable 0. HSGP planning,training, exercise, and equipment activities. Personnel may include but are not limited to 0. training and exercise coordinators, program managers for activities directly associated with HSGP and UASI funded activities, intelligence analysts,and Statewide Interoperability coordinators(SWIG). uJ Sub-Recipients should refer to Information Bulletin No,421b,Clarification on the personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008(Public Law 110-412--the PRICE Act), Oct. 30,2019, HSGP funds may not be used to support the hiring of any personnel to fulfil traditional public health and safety duties nor to supplant traditional public health and Lu safety positions and responsibilities. The following definitions apply to,personnel costs: 0) 0 • Hiring.State and local entities may use grant funding to cover the salary of newly hired personnel who are exclusively undertaking allowable DHS/FEMA grant activities as specified o in this guidance.This may not include new personnel who are hired to fulfill any non- , DHS/FEMA program activities under any circumstances. Hiring will always result in a net increase of Full Time Equivalent(FTE) employees, • Overtime.These expenses are limited to the additional costs that result from personnel working over and above 40 hours of weekly work time as the direct result of their performance of DHS/FEMA-approved activities specified in this guidance. Overtime associated with any CD other activity is not eligible. • Bacfcfil/-Related Overtime.Also called"Overtime as Backfill,"these expenses are limited to overtime costs that result from personnel who are working overtime(as identified above)to perform the duties of other personnel who are temporarily assigned to DHS/FEMA-approved 42 i i Packet Pg. 568 C.15.d activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of FTE employees, r Supplanting.Grant funds will be used to supplement existing funds and will not replace (supplant)funds that have been appropriated for the same purpose.Applicants or recipients may be required to supply documentation certifying that a reduction In non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds, OPSG funds may be used for domestic travel and per diem,including costs associated with the deployment/redeployment of personnel to border areas and for travel associated with law enforcement v, entities assisting other local jurisdictions in law enforcement activities(travel costs must be in accordance o_ with applicable travel regulations). Organization(OPSG) Operational Overtime Costs.OPSG funds should be used for operational overtime costs associated o with law enforcement activities in support of border law enforcement agencies for increased border o security enhancement, Overtime pay Is for enhanced patrol for certified public safety officers,along with m limited support for other law enforcement direct support personnel(e.g„Communication Officers/Dispatchers, non-sworn patrol pilots, etc.). Overtime shall be reimbursed consistent with the non- federal entity's overtime policy and the requirements as stated below: o CL - * Overtime is time worked that exceeds the required number of hours during an employee's 0 designated shift. « Overtime must be worked to increase patrol capacity and be in support of identified and approved USBP border security operations, + The OPSG overtime hourly rate of pay will be no more than the approved overtime rate per CL local law and policy and must be in accordance with applicable State and Federal regulations. 4 Exempt salaried employees may not be reimbursed for overtime unless the non-federal entity's policy specifically allows for overtime reimbursement for these employees. • The non-federal entity may not utilize OPSG funding to pay for an employee's overtime hours or pay that exceeds 16 hours worked in any 24-hour period. Personnel Casts(OPSG): Up to 50 percent of an OPSG award may be used to pay for all personnel costs(only to the extent that such expenses are for the allowable activities within the scope of the grant).At the request of a recipient or Sub-Recipient,the FCMA Administrator(or designee)may waive the 50 percent personnel cap.Waiver decisions are at the discretion of the FEMA Administrator and will be considered on a case-by-case basis. > Further, changes in scope or objective also require FEMA's prior written approval pursuant to 2 C.F.R. § 200.308(c)(1)(1).A formal OPSG personnel waiver request should: Be on official letterhead, include a written justification, and be signed by the local jurisdiction. • include a budget and method of calculation of personnel costs both in the percentage of the grant award and in total dollar amount, reflecting the change in scope or objective to the o project. • Include an approved Operations Order from the USBP Sector office that supports the local jurisdiction's written justification. Be coordinated with the USBP Sector, SAA, and the DHS/CBP Office of the Border Patrol (OBP). cv cv As with all OPSG personnel costs, OPSG grant funds will be used to supplement existing funds and will not replace(supplant)funds that have been appropriated for the same purpose.Applicants or recipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 43 'i i i Packet Pg. 569 C.15.d i i Temporary or Term Appointments • Sub-Recipients may utilize temporary or term appointments to augment the law enforcement presence on the borders. However,applying funds toward hiring full-time or permanent sworn public safety officers is unallowable, • OPSG-funded temporary or term appointments may not exceed the approved period of performance. • For OPSG purposes, temporary appointments are non-status appointments for less than one year. • OPSG funding for temporary or term appointments may pay for salary only. Benefits are not allowable expenses for term or temporary employees, • OPSG remains a non-hiring program. Appropriate uses of temporary or term appointments inckide: • To carry out specific enforcement operations work for ongoing OPSG-funded patrols throughout the Sector Area of Operation; 0 - • To staff operations of limited duration;such as OPSG-enhanced enforcement patrols targeting specific locations or criminal activity;and, • To fill OPSG positions in activities undergoing transition or personnel shortages and local m backfiil policies(medicallmilitary deployments). • OPSG term and temporary appointments must have all necessary certifications and training to enforce state and local laws.OPSG funds will not be used to train or certify term or CL 0 temporary appointments except as otherwise stated in the OPSG section of this manual and the HSGP NOFO. • Sub-Recipients must follow their own applicable policies and procedures regarding temporary �+ or term appointments. o Unallowable Costs(OPSG) CL 0 OPSG unallowable costs include costs associated with evidence collection,arrest processing, prosecution,and Traffic/DUI checkpoints, such as evidence documentation cameras,fingerprinting supplies,alcohol breathalyzers,portable work lights,traffic barricades, and similar law enforcement expenses.Additional unallowable costs also include costs associated with staffing and general IT computing equipment and hardware,such as personal computers,faxes, copy machines, modems,etc. OPSG is not intended as a hiring program.Therefore,applying funds toward hiring full-time or permanent sworn public safety officers is unallowable. OPSG funding shall not be used to supplant LU inherent routine patrols and law enforcement operations or activities not directly related to providing enhanced coordination between local and federal law enforcement agencies. Finally, construction and/or renovation costs, and exercise expenses are prohibited under OPSG. LU C. Allowable Exercise belated Costs LU Exercises conducted with grant funding should be managed and conducted consistent with HSEEP, HSEEP guidance for exercise design, development,conduct, evaluation,and improvement planning is located at https:!/www.fema.goutexer-cise, W 0 r_ • Design, Develop,Conduct, and Evaluate an Exercise 0 • Exercise Planning Workshop , • Full-or part-time staff or contractors/consultants • Overtime and backfill costs, including expenses for part-time and volunteer emergency * Response personnel participating in DHS/rEMA exercise • Implementation of HSEEP • Activities to achieve exercises inclusive of people with disabilities + Travel • Suppiies'associated with allowable approved exercises + Interoperable communications exercises 44 � I a I Packet Pg. 570 C.15.d I Additional Exercise Information Sub-Recipients that decide to use HSGP funds to conduct an exercise(s)are encouraged to complete a progressive exercise series, Exercises conducted by states and high risked urban areas maybe used to fulfill similar exercise requirements required by other grant programs.Sub-Recipients are encouraged to Invite rep resentativeslp Ian ners Involved with other Federally mandated or private exercise activities, States and high risked urban areas are encouraged to share,at a minimum,the multi-year training and exercise schedule with those departments,agencies,and organizations included in the plan. _ • Validating Capabilities,Exercises examine and validate capabilities-based planning across the Prevention,protection, Mitigation, Response, and Recovery mission areas.The extensive engagement of the whole community, including but not limited to examining the needs and requirements for individuals with disabilities, individuals with limited English proficiency, and others with access and functional needs, Is essential to the development of an effective and comprehensive exercise program. Exercises are designed to be progressive—increasing in o scope and complexity and drawing upon results and outcomes from prior exercises and real- o world incidents—to challenge participating communities. Consistent with Homeland Security m Exercise and Evaluation Program guidance and tools, the National Exercise Program(NEP) serves as the principal exercise mechanism for examining national preparedness and measuring readiness. Exercises should align with priorities and capabilities identified in a o CL multi-year TER • Special went Planning. If a state or Urban Area will be hosting a special event(e.g., Super Bowl, G-8 Summit),the special event planning should be considered as a training or exercise activity for the purpose of the multi-year TER States must include all confirmed or planned special events In the Muiti-year TER The state or Urban Area may plan to use HSGP or CL UASI funding to finance training and exercise activities in preparation for those events.States and Urban Areas should also consider exercises at major venues(e.g., arenas, convention 76 centers)that focus on evacuations,communications, and command and control. > 0 o Regional Exercises.States should also anticipate participating in at least one Regional Exercise annually.States must Include all confirmed or planned special events in the Multi- year TEP. • Role of Non-Governmental Entities in Exercises, Nan-governmental participation in all levels of exercises is strongly encouraged. Leaders from nongovernmental entities should be included in the planning, design, and evaluation of an exercise.State, local,Tribal, and territorial jurisdictions are encouraged to develop exercises that test the Integration and use > of nongovernmental resources provided by non-govemmental entities, defined as the private sector and private non-profit,faith-based, community, participation in exercises should be coordinated with the local Citizen Carps Councils)or their equivalent and other partner _ agencies. C FDEiUl State Training Office conditions for Exercises:For the purposes of this Agreement,any o exercise which is compliant with HSEEP standards and contained in the State of Florida(and County or Regional)MYTEP qualifies as an authorized exercise.The Sub-Recipient can successfully complete an authorized exercise either by attending or conducting that exercise, • in order to receive payment for successfully attending an authorized exercise,the Sub- Recipient must provide the Division with a certificate of completion or similar correspondence signed by the individual In charge of the exercise;additionally, the Sub-Recipient must provide the Division with all receipts that document the costs Incurred by the Sub-Recipient in order to attend the exercise, 45 I I i I Packet Pg. 571 C.15.d I • In order the receive payment for successfully conducting an authorized exercise,the Sub- Recipient must provide the Division with an ExPLAN,AAR/IP,iPC/MPC/FPC Meeting Minutes and Sign-in Sheet for exercise attendees; additionally,the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-Recipient in order to conduct the exercise, The Sub-Recipient must include with the reimbursement package a separate copy of the page(s)from the Exercise Plan which identifies the participant agencies and a printed pages)frnm the State(and County or Regional)MYTEP reflecting the exercise. _ • If you require foodiwater for this event, request must come to the Division within 26 days prior ..— to the event, in the fallowing format: Exercise Title: Location: Exercise Date: Exercise Schedule: Estimated Number of Participants that will be fed: T Estimated Cost for food/water: Description of the Exercise: 0 CL D. Allowable Training Related Costs(SHGP and UASI) W Allowable training related costs under HSGP include the establishment,support, conduct,and attendance of training specifically identified under the HSGP and UASi programs and/or in conjunction with emergency preparedness training by other Federal agencies(e.g.,HHS and DOT).Training conducted using HSGP funds should address a performance gap identified through an AAR/IP or other assessments CL (e.g., National Emergency Communications Plan NECP Goal Assessments) and contribute to building a capability that will be evaluated through a formal exercise.Any training or training gaps, including those for children,older adults, pregnant women,and individuals with disabilities and others who also have > access or functional needs,should be identified in the AAR/IP and addressed In the state or Urban Area training cycle.Sub-Recipients are encouraged to use existing training rather than developing new courses. When developing new courses, Sub-Recipients are encouraged to apply the Analysis,Design, W Development,Implementation and Evaluation (ADDLE)model of instructional design, • Overtime and backfill for emergency preparedness and response personnel attending Dh1S/FEMA-sponsored and approved training classes c, • Overtime and backfill expenses for part-time and volunteer emergency response personnel participating In DHS/FEMA training • Training workshops and conferences • Activities to achieve training Inclusive of people with disabilities • Full-or part-time staff or contractors/consultants _ • Travel o • Supplies associated with allowable approved training that are expended or consumed during the course of the planning and conduct of the exercise project(s) • Instructor certification/re-certificatioin ' • Coordination with Citizen Corps Councils In conducting training exercises • interoperabie communications training cv Additional Training information Per DHS/FEMA Grant Programs Directorate Policy FP 207-006-064-1,Review and Approval Requirements for Training Courses Funded Through preparedness Grants, issued on September 9, 2013, states, territories,Tribal entities and urban areas are no longer required to request approval from FEMA for personnel to attend non-DHS FEMA training as long as the training is coordinated with and 46 Packet Pg. 572 approved by the state,territory,Tribal or Urban Area Training Point of Contact(TPOC)and falls within the FEMA mission scope and the jurisdiction's Emergency Operations Plan(EOP).The only exception to this policy is for Countering Violent Extremism courses. DHS/FEMA will conduct periodic reviews of all state, .� territory,and Urban Area training funded by DHS/FEMA,These reviews may include requests for all course materials and physical observation of, or participation in,the funded training. if these reviews determine that courses are outside the scope of this guidance, Sub-Recipients will be asked to repay grant funds expended in support of those efforts, For further information on developing courses using the instructional design methodology and tools that can facilitate the process, SAAs and TPOCs are encouraged to review the NTED Responder Training Development Center(RTDC)website. DHSIFEMA Provided Training.These tralnings include programs or courses developed for and delivered by institutions and organizations funded by DHS/FEMA, This includes the Center for Domestic Preparedness (CDP),the Emergency Management institute(EMI), and the National Training and Education Division's(NTED)training partner programs including,the Continuing Training grants, the o National Domestic Preparedness Consortium (NDPC)and the Rural Domestic Preparedness Consortium m (RDPC), Approved State and Federal Sponsored Course Catalogue.This catalogue lists state and Federal o CL sponsored courses that fall within the DHS/FEMA mission scope and have been approved through the FEMA course review and approval process.An updated version of this catalog can be accessed at: o www.firstresoondertrainina.cov. y Training Not Provided by DH SfFENA.These trainings include courses that are either state sponsored 2 or Federal sponsored(non-DHS/FEMA),coordinated and approved by the SAA or their designated CL TPOC,and fall within the DHSIFEMA mission scope to prepare state, local,Tribal,and territorial personnel to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events. 2 State Sponsored Courses.These courses are developed for and/or delivered by institutions 0. or organizations other than Federal entities or FEMA and are sponsored by the SAA or their 0. designated TPOC, Lu • Joint Training and Exercises with the Public and Private Sectors.These courses are sponsored and coordinated by private sector entities to enhance public-private partnerships for training personnel to prevent,protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events, in addition,States, territories,Tribes,and Urban Areas are encouraged to incorporate the private sector in government-sponsored training and exercises. Additional information on both DHS/FEMA provided training and other federal and state training can be found at:www.firstres ondertraininc gov_. 0 Training Information Reporting System("Web-Forms"),Web-Forms is an electronic form/data management system built to assist the SAA and its designated State,territory and Tribal Training Point of Contact(TPOC). Reporting training activities through Web-Forms is not required under FY 2020 HSGP, however,the system remains available and can be accessed through the FEMA Toolkit located at htt s:/p /ww+nf.firstrespondertrainin ovtFrt/in order to support grantees in their own tracking of training, CD cv CD FDEM State Training Office Conditions: For the purposes of this Agreement,any training course listed on the OHS approved course catalog qualifies as an authorized course. The Sub-Recipient can successfully complete an authorized course either by attending or conducting that course. 47 i I Packet'Pg. 573 C.15.d • In order to receive payment for successfully attending an authorized training course,the Sub- Recipient must provide the Division with a certificate of course completion; additionally,the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-Recipient in order to attend the course. • in order the receive payment for successfully conducting an authorized course,the Sub- Recipient must provide the Division with the course materials and a roster sign-in sheet; additionally,the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-Recipient in order to conduct the course." • For courses that are non-DHS approved training, Sub-Recipient must request approval to conduct training through the use of the Non-TED Form and provide a copy, along with email, showing approval granted for conduct. • For the conduct of training workshops, Sub-Recipient must provide a copy of the course materials and sign-in sheets. • The number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants please contact the FDEM o State Training Officer for course specific guidance. Unless the Sub-Recipient receives CL advance written approval from the State Training Officer for the number of participants,then the Division will reduce the amount authorized for reimbursement on a pro-rata basis for any y training with less than 15 participants. • The Sub-Recipient must include with the reimbursement package a separate copy of the 2 page(s)from the State(and County or Regional) MYTEP reflecting the training. CL E. Allowable Equipment Related Costs(SHOP and UASI) 76 The 21 allowable prevention, protection, mitigation,response,and recovery equipment categories for HSGP are listed on the Authorized Equipment List(AEL).The AEL is available at 0. httrss,/lwww,fcina.gov/authorized-equipment-list.Some equipment items require prior approval from 0. DHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each �-- equipment item to ensure prior approval is not required or to ensure prior approval Is obtained if necessary, Unless otherwise stated,all equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Grant funds may be used for the procurement of medical countermeasures, Procurement of medical countermeasures must be conducted in collaboration with Statelcity/local health departments who administer Federal funds from HHS for this purpose. Procurement must have a sound threat-based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response,Prior to procuring pharmaceuticals, grantees must have in place an Inventory management plan to avoid large periodic variations In supplies due to coinciding purchase and expiration o dates. Grantees are encouraged to enter into rotational procurement agreements with vendors and distributors, Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each fiscal year's period of performance for HSGP.The cost of disposal cannot be carried over to another FEMA grant or grant period. CD cv The equipment, goods, and supplies("the eligible equipment")purchased with funds provided under CD this agreement are for the purposes specified in"Florida's Domestic Security Strategy". Equipment purchased with these funds will be utilized in the event of emergencies, including, but not limited to, terrorism-related hazards. The Sub-Recipient shall place the equipment throughout the State of Florida in such a manner that, in the event of an emergency,the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two(2)hours of a request 48 i Packet Pg. 574 I I. i for said deployment. The Florida Division of Emergency Management(FDEM)must approve any purchases of equipment not itemized in a project's approved budget in advance of the purchase, The Sub-Recipient will,in accordance with the statewide mutual aid agreement or other emergency response purpose as specified in the'Florida Domestic Security Strategy,"ensure that all equipment purchased with these funds Is used to respond to any and all incidents within Its regional response area as applicable for so long as this Agreement remains in effect, Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the level or intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome y of the Incident. Allowable Equipment(OPSG) OPSG equipment is intended to be incidental to the enhanced border security operations being performed. The grant is not intended to-be used to outfit or supply general equipment to SLIT law o enforcement agencies, Equipment must be relatable to and justified by the operational benefit it will o provide. * Equipment Marking. Because equipment purchased with OPSG funding Is intended to be used to support©PSG activities, it must be appropriately marked to ensure its ready identification and primary use for that purpose.When practicable,any equipment CL purchased with OPSG funding shall be prominently marked as follows: "Purchased with OHS funds for Operation Stonogarden Use" * Fuel Cost and/or Mileage Reimbursement, There is no cap for reimbursement of fuel CL and mileage costs in support of operational activities,Vehicle and Equipment Acquisition, Including Leasing and Rentals.Allowable purchases under OPSG include patrol cars and other mission-specific vehicles whose primary use is to increase operational activities/patrols on or near a border nexus in support of approved border > security operations.A detailed justification must be submitted to the respective FEMA HQ Program Analyst prior to purchase, • Vehicle and Equipment Acquisition,Including teasing and Rentals.,Allowable purchases under OPSG include patrol vehicles and other mission-specific equipment whose primary purpose is to increase operational capabilities on or near a border nexus In support of approved border security operations.A detailed justification must be submitted to the respective FEMA HQ Program Analyst prior to purchase. * Medical'Emergency Countermeasures.Allowable purchases under OPSG include narcotic antagonist pharmaceuticals, detection and identification equipment,safe storage and transportation, personnel protective equipment,and initial equipment training, as will be reflected in the AEL and explained in 113 43& 2 r F, Unallowable Costs(HSGP,UASI and 0138G) o • Per FEMA policy,the purchase of weapons and weapons accessories, including ammunition, is not allowed with HS'GP funds, • Grant funds may not be used for the purchase of equipment not approved by DHS/FEMA. Grant funds must comply with 113 426 and may not be used for the purchase of the following cV equipment:firearms;ammunition;grenade launchers; bayonets;or weaponized aircraft, cv vessels,or vehicles of any kind with weapons installed. • Unauthorized exercise-related costs include; 49 i I Packet Pg. 575 I C.15.d o Reimbursement for the maintenance or wear and tear costs of general use vehicles (e.g., construction vehicles), medical supplies,and emergency response apparatus fire trucks, ambulances). o Equipment that is purchased for permanent installation and/or use, beyond the scope of the conclusion of the exercise(e.g., electronic messaging sign). G. Telecommun!cations and Video Surveillance Restrictions Effective August 13,2020, DHS/FEMA recipients and subrecipients may not use grant funds under the programs covered by this Manual and provided in FY 2020 or previous years to: 1. Procure or obtain, extend or renew a contract to procure or obtain, or enter into a contract to procure or obtain any equipment, system, or service that uses"covered telecommunications equipment or services"as a substantial or essential component of any system, or as critical technology of any system; or 2. Enter into contracts or extend or renew contracts with entities that use"covered telecommunications equipment or services"as a substantial or essential component of any T system, or as critical technology as part of any system. This prohibition regarding certain telecommunications and video surveillance services or equipment is L mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 116-232(2018). Recipients and subrecipients may use DHS/FEMA grant funding to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of this Manual, applicable appendix to this Manual, and 2 applicable NOFO. DHS/FEMA will publish additional guidance in a subsequent Information Bulletin or similar notice. OL Per section 889(f)(2)-(3)of the FY 2019 NDAA, covered telecommunications equipment or services means; 76 1. Telecommunications equipment produced by Huawei Technologies Company or,ZTE Corporation, (or any subsidiary or affiliate of such entities); 2. For the purpose of public safety,security of Government facilities, physical security surveillance W of critical infrastructure,and other national security purposes,video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou LU Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities); 3. Telecommunications or video surveillance services provided by such entities or using such equipment; or LU 4. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense,in consultation with the Director of National intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by,or otherwise connected to,the People's Republic of China. 2 H. Critical Emergency Supplies Critical Emergency Supplies(SHSP and UASI)Critical emergency supplies, such as shelf stable products, water,and medical equipment and supplies are an allowable expense under SHSP and UASi.Prior to the allocation of grant funds for stockpiling purposes,each state must have DHS/FEMA's approval of a five-year viable inventory management plan,which should include a distribution strategy and related sustainment costs if planned grant expenditure is over $100,000.00. if grant expenditures exceed the minimum threshold, the five-year inventory management plan will be developed by the recipient and monitored by FEMA.FEMA will provide program oversight and technical assistance as it relates to the purchase of critical emergency supplies 50 I Packet Pg. 576 under UASI. FEMA will establish guidelines and requirements for the purchase of these supplies under UASI and monitor development and status of the State's inventory management plan. i 1. Regional Border Projects(OPSO) Subrecipients are encouraged to prioritize the acquisition and development of regional projects on the borders to maximize interoperability and coordination capabilities among federal agencies and with state, local,and tribal law enforcement partners.Such regional projects include: 0 Communications equipment: •Radio systems and repeaters • Integration with regional intelligence and information sharing effort(i,e,fusion centers) o intelligence analysts Situational Awareness equipment: o License Plate Reader Networks o Visual detection and surveillance systems o Sensor Systems o Radar Systems(for air andlor marine incursions) o Aircraft systems(manned or unmanned) o CL 4- J. Construction and Renovation(SHSP and UASI} o Project construction using SHSP and UASI funds may not exceed the greater of$1,000,000 or 15%of the grant award. For the purposes of the limitations on funding levels, communications towers are not considered construction. CL Written approval must be provided by DHS/FEMA prior to the use of any HSCP funds for construction or renovation.When applying for construction funds, recipients must submit evidence of approved zoning ordinances, architectural plans,and any other locally required planning permits.Additionally, recipients are required to submit a SF-4240 form with budget 0. detail citing the project costs. Recipients using funds for construction projects must comply with the Davis-Bacon Act(codified as amended at 40 U.S.C,§§3141 et seq.).Recipients must ensure that their contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character like the contract work in the civil UJI subdivision of the State in which the work is to be performed.Additional information regarding compliance with the Davis-Bacon Act,including Department of Labor(DOL)wage determinations, is available online at https://www,dol..ovf hd/ooveontractsldbrw aL_ htmn, K. Communications"towers W 0 When applying for funds to construct communication towers,subrecipients must submit evidence that the Federal Communication Commission's Section 106 of the National Historic o Preservation Act, Pub,L.No.89.665, as amended,review process has been completed. , L. Disposition When original or replacement equipment acquired under a Federal award is no longer needed for the cv original project or program or for other activities currently or previously supported by a Federal cv awarding agency, except as otherwise provided in Federal statutes,regulations, or Federal awarding agency disposition instructions,the Sub-Recipient must request disposition instructions from FDEM Office of Domestic Preparedness and the State Administrative Agency will request deposition instructions from Federal awarding agency as required by the terms and conditions of the Federal award.The Sub-Recipient shalt notify the FDEM Office of Domestic Preparedness at:2565 Shumard 51 i i i I Packet Pg. 577 i i I Oak Blvd.,Tallahassee, Florida 32399 one year in advance of the expiration of the equipment's posted shelf-life or normal life expectancy or when it has been expended. The Sub-Recipient shall notify the FDEM immediately if the equipment is destroyed, lost,or stolen. M. Requirements for Small Unmanned Aircraft System(SHSP, UASI,and OPSG) All requests to purchase Small Unmanned Aircraft Systems(SUAS)with FEMA grant funding must comply with IS 426 and IS 438 and include a description of the policies and procedures in place to safeguard Individuals'privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take y title to or otherwise use the SUAS equipment, N. SAFECOM Emergency communications systems and equipment must meet applicable SAFECOM Guidance, Sub-Recipients must be coordinated with the SWIC and the State Interoperability o Governing Body(SIGB)to ensure interoperability and long-term compatibility. o O. CYBERSECURITY Sub-Recipients must use HSGP funds for cybersecurity projects that support the security and functioning of critical infrastructure and core capabilities as they relate to terrorism preparedness CL and may simultaneously support enhanced preparedness for other hazards unrelated to acts of o terrorism, P. Law Enforcement Readiness (SHSP,UASI,and OPSG) OPSG grant funds may be used to increase operational, material, and technological readiness of SLIT law enforcement agencies.The Delegation of Immigration Authority, Section 287(g)of the Immigration and Nationality Act(INA) program allows a state or local law enforcement entity to enter into a partnership with ICE,under a joint Memorandum of Agreement(MOA),to receive delegated authority for immigration enforcement within their jurisdictions SHSP, UASI,or OPSG grant funds may be requested and may be approved on a case-by-case basis for immigration enforcement training in support of the border security mission. Requests for training will be evaluated on a case- by-case basis and can only be used for certification in the section 287(g)program provided by DHSIICE.SHSP, UASi, or OPSG Sub-Recipients with agreements under section 287(g) of the Immigration and Nationality Act(8 U.S.C. §1357(g))to receive delegated authority for immigration enforcement within their jurisdictions may also be reimbursed for section 287(g)related operational c, activities with approval from FEMA on a case-by-case basis. For OPSG,Sub-Recipients must be authorized by USBP Headquarters and Sectors, and operational activities must be coordinated through a USBP Sector.Q. Maintenance and Sustainment(SHSP,UASI, and OPSG) W The use of DHS/FEMA preparedness grant funds for maintenance contracts,warranties, repair or replacement costs, upgrades, and user fees are allowable,as described in FEMA Policy FP 205-402- 125-1 under all active and future grant awards, unless otherwise noted, Except for maintenance plans or extended warranties purchased incidental to the original purchase of the equipment,the period ' covered by maintenance or warranty plan must not exceed the POP of the specific grant funds The The to purchase the plan or warranty. CD Grant funds are intended to support the Goal by funding projects that build and sustain the core CD capabilities necessary to prevent, protect against,mitigate the effects of, respond to, and recover 04 from those threats that pose the greatest risk to the security of the Nation. In order to provide recipients the ability to meet this objective,the policy set forth in FEMA's IS 379, Guidance to State Administrative Agencies to Expedite the;expenditure of Certain DHS/FEMA Grant Funding, initially for FY 2007.2011, allows for the expansion of eligible maintenance and sustainment costs which must 52 i Packet'Pg. 578 i be in (1)direct support of existing capabilities;(2)must be an otherwise allowable expenditure under the applicable grant program; (3)be tied to one of the core capabilities in the five mission areas contained within the Goal, and (4)shareable through the Emergency Management Assistance Compact,Additionally,eligible costs may also be in support of equipment,training, and critical resources that have previously been purchased with either federal grant or any other source of funding other than OHS/FEMA preparedness grant program dollars. R. Management and Administration(M&A)(HSGP& UASI) Management and administration(M&A)activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. Sutra-Recipients awarded M&A costs under this agreement can retain a maximum of up to 5%of their total agreement award amount for M&A costs. 0 M&A activities includes: 0 • Hiring of full-time or part-time staff or contractors/consultants; • To assist with the management of the respective grant program. a To assist with application requirements. • To assist with the compliancy with reporting and data collection requirements. C 0L 4- Management and Administration(M&A)(OPSG) � Management and administration(M&A)activities are those directly relating to the management and administration of OPSG funds, such as financial management and monitoring. Recipients may retain up to 2.5%of the overall OPSG allocation prior to passing-through funding to Sub-Recipients.This funding must be deducted in an equal percentage from each Sub-Reciplant.Sub-Recipients and CL friendly forces may retain funding for M&A purposes; however, the total amount retained cannot exceed 5 percent of the Sub-Recipient's subaward. Friendly forces are local law enforcement entities that are subordinate Sub-Recipients under OPSG. in other words,friendly forces are entities that receive a subaward from a Sub-Recipient under the OPSG program. Friendly forces must comply with all requirements of Sub-Recipients under 2 C",.RR. Part 200, S. Procurement '✓ r All procurement transactions will be conducted in a manner providing full and open competition and shall comply with the standards articulated in: c, 2 C.F.R. Part200; Chapter 287, Florida Statues;and, • any local procurement policy, To the extent that one standard is more stringent than another,the Sub-Recipient must follow the more stringent standard. For example, If a State statute imposes a stricter requirement than a Federal regulation,then the Sub-Recipient must adhere to the requirements of the State statute. e The Division shall pre-approve all scopes of work for projects funded under this agreement. Additionally,the Sub-Recipient shall not execute a piggy-back contract unless the Division has approved the Scope of Work contained in the original contract that forms the basis for the piggy-back contract. Also, in order to receive reimbursement from the Division,the Sub-Recipient must provide the Division with a suspension and debarment form for each vendor that performed work under the agreement. Furthermore, if requested by the Division,the Sub-Recipient shall provide copies of solicitation documents including responses and justification of vendor selection, Contracts may include: 53 1, Packet'Pg. 579 I i C.15.d State Term Contract:A State Term Contract is a contract that is competitively procured by the Division of State Purchasing for selected products and services for use by agencies and eligible users, Florida agencies and eligible users may use a request for quote to obtain written pricing or services information from a state term contact vendor for commodities or contractual services available on a state term contract from that vendor,Use of state term contracts is mandatory for Florida agencies in accordance with section 287.066, Florida Statutes. Alternate Contract Source: An Alternate Contract Source is a contract let by a federal, state,or local government that has been approved by the Department of Management Services,based on a y determination that the contract is cost-effective and in the best interest of the state,for use by one or all Florida agencies for purchases, without the requirement of competitive procurement.Alternate contract sources are authorized by subsection 287.042(16), Florida Statutes,as implemented by Rule. F0A-1,045,Florida Administrative Code, 0 General Services Administration Schedules:The General Services Administration(GSA)is an Independent agency of the United States Government.States,tribes,and local governments, and any instrumentality thereof(such as local education agencies or institutions of higher education)may participate in the GSA Cooperative Purchasing Program.), Refer to the appropriate GSA Schedule for additional requirements. 0 CL T. Piggybacking 0 The practice of procurement by one agency using the agreement of another agency is called y piggybacking. The ability to piggyback onto an existing contract is not unlimited. The existing contract must contain language or other legal authority authorizing third parties to make purchases 2 from the contract with the vendor's consent. The terms and conditions of the new contract, including CL the Scope of Work,must be substantially the same as those of the existing contract. The piggyback contract may not exceed the existing contract in scope or volume of goods or services, An agency may not use the preexisting contract merely as a"basis to begin negotiations"for a broader or materially different contract. Section 216.971,Florida Statutes Statutory changes enacted by the Legislature impose additional requirements on grant and Sub-Recipient agreements funded with Federal or State financial assistance. In pertinent part, Section 215.971(1) states: An agency agreement that provides state financial assistance to a Recipient or Sub-Recipient,as those terms are defined in s, 215.97, or that provides federal financial assistance to a Sub- Recipient, as defined by applicable United States Office of Management and Budget circulars, Lu must Include all of the following: • A provision specifying a Scope of Work that clearly establishes the tasks that the Recipient or Sub-Recipient is required to perform. 2 • A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. Each deliverable must be directly related to the Scope of Work and specify the required minimum level of ' service to be performed and the criteria for evaluating the successful completion of each deliverable. • A provision specifying the financial consequences that apply if the Recipient or Sub- Recipient fails to perform the minimum level of service required by the agreement, The provision can be excluded from the agreement only if financial consequences are prohibited by the federal agency awarding the grant.Funds refunded to a state agency from a Recipient or Sub-Recipient for failure to perform as required under the agreement 54 Packet Pg. 580 j i ..__ ._.... C.15.d I may be expended only in direct support of the program from which the agreement Y p Y pp p g g originated. • A provision specifying that a Recipient or Sub.-Recipient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. • A provision specifying that any balance of unobligated hands which has been advanced or paid must be refunded to the state agency. y • A provision specifying that any funds paid in excess of the amount to which the Recipient or Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency, 6 • Any additional information required pursuant to s.216.97. e — U. Unique Entity Identifier and System for Award Management(SAM) 0 Sub-Recipients for this award must: • Be registered in SAM; o CL • Provide a valid DUN$number;and • .Continue to maintain an active SAM registration with current information at all times during 0 which it has an active federal award. cn V. Reporting Requirements 2 0 CL 1. Quarterly Programmatic(Reporting; The(quarterly Programmatic Report is due within thirty(30)days after the end of the reporting periods(March 31, June 30, September 30 and December 31)for the life of this contract. 76 • If a report(s) is delinquent,future financial reimbursements will be withheld until the Sub-Recipient's reporting is current. 0. • If a report goes two(2)consecutive quarters without Sub--Recipient reflecting any activity and/or no expenditures will likely result in termination of the agreement. Programmatic Reoortina Schedule eportinq Period Report du®to FDEM no later than January 1 throu h March 31 Aril 30 April 1 through June 30 July 31 July 1 through September 30 October 31 October 1 through December 31 January 31 0 2. Programmatic Reporting-Biannual Strategic Implementation Report(BSIR): After the end of each reporting period,for the life of the contract unless directed otherwise,the SAA,will complete the Biannual Strategic Implementation Report in the Grants Reporting Tool (GRT) tt s;//www.reporting,odpAhs-nov. The reporting periods are January 1-June 30 and July 1-December 31. Data entry is scheduled for December 1 and June 1 respectively. Future awards and reimbursement may be withheld if these reports are delinquent. 3. Reimbursement Requests: m 55 0 i Packet Pg. 581 1 I' A request for reimbursement may be sent to your grant manager for review and approval at any time during the contract period. Reimbursements must be requested within ninety(90)calendar days of expenditure of funds,and quarterly at a minimum, Failure to submit request for reimbursement within ninety(90)calendar days of expenditure shall result in denial of reimbursement. The Sub-Recipient should include the category's corresponding line item number in the"Detail of Claims"form. This number can be found in the"Proposed Program Budget". A line item number is to be included for every dollar amount listed in the"Detail of Claims"form. 4. Close-out Programmatic Reporting: The Close-out Deport is due to the Florida[division of Emergency Management no later than sixty (60)calendar days after the agreement is either completed or the agreement has expired. 5. Administrative Closeout _ An administrative closeout may be conducted when a recipient is not responsive to the Division's 0 reasonable efforts to collect required reports,forms,or other documentation needed to complete 0 the standard award and/or closeout process. FUEM will make three written attempts to collect required information before initiating an administrative closeout, If an award is administratively closed, FDEM may decide to impose remedies for noncompliance per 2 C.F.R.§200.338, consider this information in reviewing future award applications, or apply special conditions to existing or future awards, CL 0 W. Programmatic Point of Contact y Contractual Point of Contact Programmatic Point of Contact CL Kizzy K. Caban Amy Garmon FDEM FDEM 2555 Shumard Oak Blvd. 2555 Shumard Oak Blvd. 76 Tallahassee,FL 32399-2100 Tallahassee,FL 32399-2100 (850)815-4348 (850)8154356 0. Kiaz .Oaban em.m fiorida.com Am .Garman ©m.m fEorida.cam X. Contractual Responsibilities W • The FDEM shall determine eligibility of projects and approve changes in Scope of Work. * The FDEM shall administer the financial processes. Y. Failure to Comply LU Failure to comply with any of the provisions outlined above shall result in disallowance of >- reimbursement for expenditures. W 0 r_ 0 CD cv CD c44 56 Packet Pg. 582 i ATTACHMENT C DELIVERABLES AND PERFORMANCE State Homeland Security Program(HSGP):HSGP supports the implementation of risk driven, capabilities-based State Homeland Security Strategies to address capability targets set in Urban Area, State, and regional Threat and Hazard Identification and Risk Assessments(THIRAs),The capability levels are assessed in the State Preparedness Report(SPR)and Inform planning,organization, equipment,training, and exercise needs to prevent, protect against, mitigate,respond to,and recover from acts of terrorism and other catastrophic events. Planning Deliverable.Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of successfully completing Planning activities consistent with the guidelines contained in the Comprehensive Planning Guide CPG 101 v,2, For additional information, — please see http;//www.ferna. ov/ dF/al�nut/divisionslnocl/Cl'G 1 n1 V2,gdf or grant guidance(Notice of Funding Opportunity). For the purposes of this Agreement,any planning activity such as those associated with the Threat and Hazard identification and Rlsk.Analysis(THIRA), State Preparedness Report(SPR), m and other planning activities that support the National Preparedness Goal(NPG)and place an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) are eligible, The Sub-Recipient can successfully complete a planning activity either by creating or updating such plan(s). CL 4- Organization Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual eligible costs for Personnel, Intelligence Analysts,Overtime and Operational Overtime, (Exercise Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse CL the Sub-Recipient for the actual cost of successfully completing an exercise which meets the Department of Homeland Security Homeland Security Exercise and Evaluation Program(HSEEP)standards and is listed in A)the State of Florida Multi-Year Training & Exercise Plan(MYTEP),and B)County or Regional76 TEP for the region in which the Sub-Recipient is geographically located, information related to TEPs and HSEEP compliance can be found online at; https://www.ilis,dhs,govlhseeD. For the purposes of this 0. Agreement, any exercise which is compliant with HSEEP standards and contained in the Stata of Florida MYTEP qualifies as an authorized exercise. The Sub-Recipient can successfully complete an authorized exercise either by attending or conducting that exercise, Training Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of successfully completing a training course listed on the Department of Homeland Security(DHS)approved.course catalog. For non-DHS approved courses the Lu Sub-Recipient shall obtain advance FDEM approval using the(Von-TED form by contacting their grant >_ manager. The OHS course catalog is available online at: httoWtraining,ferna.gov/. For the purposes of this Agreement,any training course listed on the OHS approved course catalog qualifies as an authorized course. The Sub-Recipient can successfully complete an authorized course either by attending or u conducting that course. r_ Equipment Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse o the Sub-Recipient for the actual cost of purchasing an item identified in the approved project funding , template and budget of this agreement and listed on the DHS Authorized Equipment List(AEL). For the purposes of this Agreement,any item listed on the AEL qualifies as an authorized item, The 21 allowable prevention,protection, mitigation, response, and recovery equipment categories and equipment standards for HSGP are listed on the web-based version of the Authorized Equipment List(AEL)on the cv Lessons Learned Information System at http://beta,Tema.qov/authorized-equipment-list. In addition, cV agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment, 57 Packet Pg. 583 C.15.d Management Deliverable, Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-recipient for the actual cost for Management and Administration (M&A)activities. Costs for allowable items will be reimbursed if incurred and completed within the period of performance, in accordance with the Budget and Scope of Work,Attachments A and B of this agreement. 0 0 o - 0 0 CL 4- 0 0) CL 76 0 0. 0 LU ca LU W 0 r_ 0 N N 58 Packet jPg. 584 ATTACHMENT D Program Statutes and Regulations .� 1) Age Discrimination Act of 1975 42 U,S,C. §6101 of seq. 2) Americans with Disabilities Act of 1990 42 U,S,C.§12101-12213 3) Chapter 473,Florida Statutes 4) Chapter 215, Florida Statutes 5) Chapter 252, Florida Statutes y 6) "title VI of the Civil Fights Act of 1964 42 U.S.C, §2000 of seq, — 7) Title Vlll of the Civil Rights Acts of 1968 42 U.S.C.§3601 et seq. 8) Copyright notice 17 U.S.C. §§401 or 402 9) Assurances,Administrative Requirements, Cost Principles, Representations and Certifications 2 C.F,R. Part 200 10) Debarment and Suspension Executive Orders 12549 and 12689 11) Drug Free Workplace Act of 1988 41 U.S.C. §701 et seq. 12) Duplication of Benefits 2 G.F.R. Part 200, Subpart E T 13) Energy Policy and Conservation Act 42 U.S.C. §6201 14) False Claims Act and Program Fraud Civil Remedies 31 U.S,C.§3729-3733 also 31 U.S.C. § 3801-3812 CL 15) Fly America Act of 1974 49 U,S.C. §41102 also 49 U,S.C.§40118 16) Hotel and Motel Fire Safety Act of 199015 U.S.C.§2225a W 17) Lobbying Prohibitions 31 U.S,C. § 1352 18) Patents and Intellectual Property Rights 35 U.S.C. §200 et seq. 19) Procurement of Recovered Materials section 6002 of Solid Waste Disposal Act 20) Terrorist Financing Executive Order 1$224 CL 21) Title IX of the Education Amendments of 1972(Equal Opportunity in Education Act)20 U.S.C. § 1681 at seq. 22) Trafficking Victims Protection Act of 2000 22 U.S.C.§7104 > 23) Rehabilitation Act of 1973 Section 504,29 U.S.C.§794 24) USA Patriot Act of 200118 U.S.C, § 175-172c 25) Whistleblower Protection Act 10 U.S,C.§2409,41 US.C, §4712,and 10 U.S.C,§2324,41 W U.S.C, §4304 and§4310 26) 53 Federal Register 8034 27) Rule Chapters 27P-6,27P-11,and 27P-19, Florida Administrative Code W 0 C 0 CD 59 Packet Pg. 585 i I ATTACHMENT E JUSTIFICATION OF ADVANCE PAYMENT $US-RECIPIENT: If you are requesting an advance, indicate same by checking the box below. C ]ADVANCE RE,QUESTED Advance payment of$ is requested, Balance of payments will be made on a reimbursement basis. These funds are needed,to pay staff,award benefits to clients,duplicate forms and purchase startup supplies and equipment. We would not be able to operate the program without this a.dvanoe, If you are requesting an advance,complete the following chart and line item justification below. 0 E$TIMP7ED EXPENSES BUDGET CATEGORY/LINE ITEMS Fiscal Year 2020 Anticipated Expenditures for (list applicable line Items) First Three Months of Contract For example e CL ADMINISTRATIVE COSTS. For examrrle PROGRAM EXPENSES: � TOTAL~EXPENSES. CL 0 76 LINE ITEM,JUSTIFICATION (For each line item,provide a detailed Justification explaining the need for the > 0 cash advance. The justification roust Include supporting documentation that clearly shows the advance will be expended within the first ninety(90)days of the contract term. Support documentation should include,but W is not limited to the fallowing: quotes for purchases,delivery timelines,salary and expense projections,etc.to provide the Division reasonable and necessary support that the advance will be expended within the first ninety(90)days of the contract term. Any advance funds not expended within the first ninety(90)days of the contract term shall be returned to the Division Cashier,2555 Shumard Oak Boulevard,Tallahassee,Florida 32399,within thirty(30)days of receipt,along with any Interest earned on the advance) W 2 C 0 *REQUEST'S FOR ADVANCE PAYMENTS WILL BE CONSIDERED ON A CASE BY CASE BASIS* Signature of Sub-Recipient/Subcontractor's Authorized Official Date: CD CD cv Name and Title of Sub-Recipient/Subcontractor's Authorized Official 60 i Packet Pg. 586 i i ATTACHMENT F WARRANTIES AND REPRESENTATIONS Financial Management The Sub-Recipient's financial management system must comply with 2 G.F.R.§200.302. Procuremen s Any procurement undertaken with funds authorized by this Agreement must comply with the requirements of 2 C.F.R. §200,Part D--Post Federal Award Requirements--Procurement Standards(2 C.F.R.§§200.317 through 200.326), 0 0 Business Hours T _ The Sub-Recipient shall have its offices open for business,with the entrance door open to the public, and at least one employee on site,from, CL e Monday to Friday from 3:00am to S:00pm" _ 'During the pandemic, City building has been closed to the Public but arrangements can still be made for a visit If needed. Licensing and Permitting CL All subcontractors or employees hired by the Sub-recipient shall have all current licenses and permits required for all the particular work for which they are hired by the Sub-Recipient. > 2 U W 2 r 0 CD cv CD cv 61 I �I I Packet jPg. 587 1 C.15.d I ATTACHMENT C k k � Cer�rfrcatro� dgaCdrn� � ,,,� CJebarrdent;Suspension,"Inefilbility { _� ,,_ And Vbluptary Eirclusi�n' `k Subcontractor Covered Transactions The prospective subcontractor, of the Sub-Reciplent certifies, by submission of this document,that neither it,its principals, nor its affiliates are presently debarred,suspended,proposed for debarment,declared ineligible,voluntarily excluded, or 0 - disqualified from participation in this transaction by any Federal department or agency. o SUB-CONTRACTOR: 0 CL 4- 0 By: CL Signature Sub-Recipient's Name 2 0. 0. Name and Title FDEM Contract Number Street Address DHS Grant Award Number City, State,Zip W 2 C 0 Date CD CD 62 i I i Packet jPg. 588 ATTACHMENT H Statement of Assurances All of the instructions,'guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity(NOFO)for this program are incorporated here by reference in the terms and conditions of your award. All Sub-Recipients must comply with any such requirements set forth In the program NOFO, All Sub-Recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace(supplant)funds that have been budgeted for the same purpose through non-Federal sources. All Sub-Recipients must acknowledge their use of federal funding when Issuing statements,press releases, requests for proposals,bid invitations,and other documents describing projects or programs funded in whole or in part with Federal funds, 0 Any cost allocable to a particular Federal award provided for in 2 C.F,R, Part 200, Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude a Sub-Recipient from shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations,or the terms and conditions of 0 the Federal award. CL 4- Sub-Recipients are required to comply with the requirements set forth in the government-wide Award W Term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25,Appendix A,the full text of which incorporated here by reference in the terms and conditions of your award. CL All Sub-Recipients must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents,information, facilities, and staff. 76 4. Sub-Recipient must cooperate with any compliance review or compliant investigation conducted by the State Administrative Agency or DHS. 2. Sub-Recipient will give the State Administrative Agency, DHS or through any authorized '✓ representative,access to and the right to examine and copy, records,accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel,and other individuals and Information as may be necessary, as required by DHS c, regulations and other applicable laws or program guidance,. 3, Sub-Recipient must submit timely,complete, and accurate reports to the FDEM and maintain �- appropriate backup documentation to support the reports. Sub-Recipients must also comply with all other special reporting, data collection and evaluation requirements,as prescribed by law or detailed in program guidance. u 0 .4. Sub-Recipient will acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. 5. Sub-Recipient who receives awards made under programs that provide emergency communications equipment and its related activities must comply with SAFECOM Guidance for Emergency Communications Grants, including provisions on technical standards that ensure and enhance interoperable communications. 5. When original or replacement equipment acquired under this award by the Sub-Recipient is no longer needed for the original project or program or for other activities currently or previously supported by 63 I i Packet Pg. 589 I 1 DHS/FEMA, you must request instructions from FDEM to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313, 7. DHS/FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process.This review does not address all federal, state,and local requirements.Acceptance of federal funding requires recipient to comply with all federal, state,and local laws. Failure to obtain all appropriate federal, state,and local environmental permits and clearances may jeopardize federal funding. If ground disturbing activities occur during construction,applicant will monitor ground disturbance,and if any potential archeological resources are y discovered, applicant will immediately cease work in that area and notify the pass-through entity, if applicable,and DHS/FEMA. 6. Sub-Recipient will comply with the applicable provisions of the following laws and policies prohibiting discrimination; 0 _ a. Title VI of the Civil Rights Act of 1964, as amended,which prohibits discrimination based on race,color, or national origin(including limited English proficiency). b. Section 604 of the Rehabilitation Act of 1973, as amended,which prohibits discrimination based on disability. c. Title IX of the Education Amendments Act of 1972, as amended,which prohibits discrimination based on sex in education programs or activities. o CL d. Age Discrimination Act of 1975, which prohibits discrimination based on age. e. L.I.S.-Department of Homeland Security regulation 6 C,F.R, Part 19,which prohibits W discrimination based on religion in social service programs. CL 2 CJ W 2 r 0 CD 64 I Packet Pg. 590 i i ATTACHMENT Mandatory Contract Provisions Provisions: Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix 11 to 2 C.F.R. Part 200. It is the responsibility of the Sub-Recipient to include the required provisions. The Division provides the following list of provisions that may be required depending upon the type of contract or subcontract being funded by this Agreement; OUS GUIDANCE Pr, 200 APP.It; 0 Pt.200,App.11 Appendix 11 to Part 200--Contract Provisions for Non-Federal Entity Contracts Under Federal m Awards In addition to other provisions required by the Federal agency or non-Federal entity,all contracts CL 0 made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. W (A)Contracts for more than the simplified acquisition threshold currently set at$150,000,which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council(Councils)as authorized by 41 U.S.C. 1908, must address administrative,contractual, or legal remedies In instances where contractors violate or breach contract CL terms,and provide for such sanctions and penalties as appropriate. (13)All contracts in excess of$10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement. (C)Equal Employment Opportunity,Except as otherwise provided under 41 CFR Part 60,all contracts that meet the definition of"federally assisted construction contract"in 41 CFR Part 60-1,3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246,"Equal Employment Opportunity"(30 FIR 12319, 12935, 3 CFR Part, 1964-1965 Comp.,p. 339),as amended by Executive Order 11376, "Amending Executive Order 11246 Relating to Equal Employment Opportunity,"and implementing regulations at 41 CFR,part 60,"Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," (D)Davis-Bacon Act,as amended(40 U.S.C.3141-3148),When required by Federal program legislation,all prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S,C.3141-3144,and 3146-3148)as > supplemented by Department of Labor regulations(29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"), In accordance with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor, In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.The contracts must also include a provision for compliance with the Copeland "Anti-Kickback"Act(40 U.S.C. 3144 as supplemented by Department of Labor regulations(29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed In Whole or in Part by cv Loans or Grants from the United States"), The Act provides that each contractor or Sub-Recipient must cv be prohibited from inducing, by any means,any person employed in the construction, completion,or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled.The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. 65 Packet Pg. 591 ___LC .15.d i (E)Contract Work Hours and Safety Standards Act(40 U.S.C. 3701-3708),Where applicable, all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U,S.C. 3702 and 3704, as supplemented by Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.These requirements do not y apply to the purchases of supplies or materials or articles ordinarily available on the open market,or .2 contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement" under 37 CFR§401.2(a)and the recipient or Sub-Recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of 0 - parties, assignment or performance of experimental,developmental, or research work under that"funding agreement,"the recipient or Sub-Recipient must comply with the requirements of 37 CFR Dart 401, 2 - "Rights to inventions Made by Nonprofit Organizations and Small Business Firms Under Government m Grants,Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. (G)Clean AlrAct(42 U.S.C.7401-7671%)and the Federal Water Pollution Control Act(33 C 0L U,S.C. 1251-1387), as amended--Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, a) orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671 q)and the Federal Water Pollution Control Act as amended(33 U,S.C. 1251-1387),Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA), (H)Mandatory standards and policies relating to energy efficiency which are contained in the CL state energy conservation plan issued in compliance with the Energy Policy and Conservation Act(42 U.S.C.6201). (1)Debarment and Suspension(Executive Orders 12549 and 12689)—A contract award(see 2 > CFR 180,220)must not be made to parties listed on the governmentwide Excluded Parties List System in the System for Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549(3 CFR Fart 1986 Camp., p, 189)and 12689(3 CFR Part 1989 < Comp.,p.235),"Debarment and Suspension."The Excluded Parties List System in SAM contains the names of parties debarred, suspended,or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (J)Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)--Contractors that apply or bid for an award U of$100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award.Such disclosures are a, forwarded from tier to tier up to the non-Federal award. (K)See§200.322 Procurement of recovered materials. 0 CD cv CD cv 66 a� I I i Packet jPg. 592 i i i ATTACHMENT J Financial and Program Monitoring Guidelines ' Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various funding sources Including federal grant funds. The Florida Division of Emergency Management(FDEM)has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable Homeland Security Grant Program(HSGP)grant guidance and statutory regulations. The monitoring process is designed to assess a Sub-Recipient agency's compliance with applicable state and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring end on-site visits. There are two primary areas reviewed during monitoring activities-financial and programmatic monitoring. Financial monitoring primarily focuses on statutory and regulatory 0 - compliance with administrative grant requirements.It involves the review of records associated with o the purchase and disposition of property, projects and contracts, Programmatic monitoring seeks to validate and assist In the grant progress, targeting issues that may be hindering project goals m and ensuring compliance with the purpose of the grant and overall grant program.Programmatic monitoring Involves the observation of equipment purchased, protocols and other associated records. Various levels of financial and programmatic review may be accomplished during the CL monitoring'process. 0 Nlonitorinca Selection and Scheduling: Each year the FDEM will conduct monitoring based on a°risk Assessment". The risk assessment tool is used to help in determining the priority of Sub-Recipients that should be reviewed and the level of monitoring that should be performed, It is important to note that although a given grant may be closed, it is still subject to either desk or on-site monitoring for a five(5)year period following closure. 0 Areas hat will be examined include: + Management and administrative procedures; ._ • Grant folder maintenance; Equipment accountability and sub-hand receipt procedures; Program for obsolescence; P Status of equipment purchases; U + Status of training for purohased equipment; 4 Status and number of response trainings conducted to include number trained; Status and number of exercises; �- 0 Status of planning activity; • Anticipated projected completion; • Difficulties encountered in completing projects; W Agency NIMSIICS compliance documentation; w Equal Employment Opportunity(EEO Status); r Procurement Policy FDEM may request additional monitoringlinformation of the activity, or lack thereof,generates questions from the region,the sponsoring agency or FDEM leadership. The method of gathering this information will be determined on a case-by-case basis. Monitoring Activities: c� Desk reviews and site visits are two forms of monitoring. Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via e-mail end telephone. On-site monitoring are actual visits to the Sub-Recipient agencies by Division representatives who examines records,procedures and equipment. 67 I j Packet Pg. 593 C.15.d Desk monitoring is an on-going process. Sub-Recipients will be required to participate in desk top monitoring as determined by FDEM. This contact will provide an opportunity to identify the need for technical assistance(TA)and/or a site visit if FDEM determines that a Sub-Recipient Is having difficulty completing their project. As difficulties/deficiencies are identified,the respective region or sponsoring agency will be notified by the program office via email. Information will include the grant Sub-Recipient agency name, year and project description and the nature of the issue in question. Many of the issues that arise maybe resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to FDEM for assistance. Examples of TA include but are not limited to: • Equipment selection or available vendors • Eligibility of items or services • Coordination and partnership with other agencies within or outside the region or discipline • Record Keeping o • Reporting Requirements • Documentation in support of a Request for Reimbursement On-site monitoring will be conducted by FDEM or designated personnel, On-site monitoring visits CL will be scheduled in advance with the Sub-Recfpient agency POC designated in the grant agreement. 0� FDEM will also conduct coordinated financial and grant fife monitoring, Subject matter experts from other agencies within the region or state may be called upon to assist in the form of a peer review 2 as needed. CL An-Site Monitoring Protocol On-site monitoring visits will begin with those grantees that are currently spending or have 76 completed spending for that federal fiscal year(FFY). Site visits may be combined when o geographically convenient. There is a financial/programmatic On-site monitoring checklist to assist 0. in the completion of all required tasks. 0. Site Visit;Preparatlon A letter will be sent to the Sub-Recipient agency Point of Contact(POC)outlining the date,time and purpose of the site visit before the planned arrival date.The appointment should be confirmed with the grantee in writing (email is acceptable)and documented In the grantee folder, The physical location of any equipment located at an alternate site should be confirmed with a LU representative from that location and the address should be documented in the grantee folder before the site visit. On-Site Monitoring_Visit 0 Once FDEM personnel have arrived at the site, an orientation conference will be conducted. During this time,the purpose of the site visit and the items FDEM intends to examine will be identified,All objectives of the site visit will be explained during this time. FDEM personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot inspection of equipment will be conducted. cv Each item selected for review should be visually inspected whenever possible. Bigger items (computers, response vehicles,etc.)should have an asset decal(information/serial number)placed in a prominent location on each piece of equipment as per Sub-Recipient agency requirements, The serial number should correspond with the appropriate receipt to confirm 68 i I i Packet Pg. 594' i I purchase. Photographs should be taken of the equipment(large capital expenditures in excess of $1,000,per item). If an item is not available(being used during time of the site visit),the appropriate documentation must be provided to account for that particular piece of equipment. Other programmatic Issues can be discussed at this time,such as missing quarterly reports, payment voucherlreimbursement, equipment, questions, etc. Post Monitoring Visit FIDEM personnel will review the On-site monitoring worksheets and backup documentation as a team and discuss the events of the On-site monitoring. Within Forty-Five(45)calendar days of the site visit,a post monitoring letter will be generated and sent to the grantee explaining any issues and corrective actions required or commendations.Should no issues or findings be identified, a post monitoring letter to that effect will be generated and sent to the Sub-Recipient. The Sub-Recipient will submit a Corrective Action Plan within a timeframe as o determined by FDIEM. Noncompliance on behalf of sub-grantees Is resolved by management under the terms of the Sub-Grant Agreement, m The On-site monitoring report and all back up documentation will then be included in the Sub- Recipient's file. CL 4- 0 Monitoring R2sponsibliitles of Pass-thru Entities y Subrecipients who are pass-through entities are responsible for monitoring their subreciplents in a 2 manner consistent with the terms of the federal award at 2 G.F.R.Part 200, including 2 CY.R.§ 200,331. This includes the pass-through entity's responsibility to monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations,and the terms and conditions of the subaward; and that subaward performance goals are achieved. 2 Subreeipient responsibilities also include but are not limited to:accounting of receipts and expenditures,cash management, maintaining adequate financial records, reporting and refunding expenditures disallowed by audits,monitoring if acting as a pass-through entity,other assessments and reviews,and ensuring overall compliance with the terms and conditions of the award or LU LU subaward, as applicable, including the terms of 2 C.F,R, Part 200. LU LU W 0 C 0 CD CD 69 i { I Packet Pg. 595 i I ATTACHMENT K EHP GUIDELINES ENVIRONMENTAL PLANNING HISTORIC PRESERVATION (EHP)COMPLIANCE GUIDELINES The following types of projects are to be submitted to FEMA for compliance review under Federai Environmental Planning and Historic Preservation(EHP)laws and requirements prior to initiation of the project: W • New Construction, Installation and Renovation, including but not limited to: o Emergency Operation Centers o Security Guard facilities o Equipment buildings(such as those accompanying communication towers) o Waterside Structures(such as dock houses,piers,etc,) o Placing a repeater and/or other equipment on an existing tower Renovation of and modification to buildings and structures that are 50 years old or older Any other construction or renovation efforts that change or expand the footprint of a facility or CL structure including security enhancements to improve perimeter security • Physical Security Enhancements,including but not limited to: o o Lig kiting o Fencing 2 o Closed-circuit television(CCTV)systems CL a Motion detection systems o harriers,doors,gates and related security enhancements 76 In addition,the erection of communications towers that are included in a jurisdiction's interoperable > communications plan is allowed,subject to all applicable laws, regulations, and licensing provisions, Communication tower projects must be submitted to FEMA for EHP review, EHP SCREENING FORM SUBMISSION '✓ I. Projects requiring EHP review,the Sub-Reolpient must submit the EHP Screening Form to the State Administrative Agency(SAA)for review prior to funds being expended. The SAA Point of O Contact for EHP review is: Ms. Felicia Pinnook beau of Preparedness—DoMpstig Secu i 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 - Telephone:850-415-4343 i"1-IPSubmb issions �em.mvfIodda.com II. The SAA POC will forward EHP Screening Forms to DHS/FEMA for review and approval. Ill. Sub-Recipient's must receive written approval from the SAA prior to the use of grant funds for CD project implementation. THE PROJECT MAY NOT BEGIN UNTIL FINAL FEMA APPROVAL IS cV CD RECEIVED. cV 70 Packet jPg. 596 ATTACHMENT L REIMBURSEMENT CHECKLIST FLANNIIVG ❑ 1. Does the amount billed by consultant add up correctly? ❑ 2. Has all appropriate documentation to denote hours worked been properly signed? 3. Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) been included? (Note - If a meeting was held by Sub-Recipient or contractor/consultant of Sub-Recipient, an agenda and signup sheet with meeting date must be included), 0 - 0 ❑ 4, Has the invoice from consultant/contractor been included?(Note-grant agreement must be referenced on the invoice.) ❑ 5. Has proof of payment been included? o CL Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement ❑ 6, Has Attachment G (found within Agreement with r~IDEM) been completed for this contractor/consultant and included in the reimbursement package? 0 ❑ 7, Has proof of purchase methodology been included?Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed. Sole Source(approved by 1"DEM for purchases exceeding$25,000) 0. State Contract(page showing contract#, price list) 0. Competitive bid results(e.g. Quotewire,bid tabulation page) `- uj consultants/Contractors Note:this applies to contractors also billed under O anization IVAINING 1, Is the course DHS approved? ❑ 2. Is there a course or catalog number? W 0 ❑ 3, If not, has FDEM approved the non-DHS training? ❑ 4. Have Sign-in Sheets, Rosters and Agenda been provided? ❑ 5, If billing for overtime and/or backfill, has documentation been provided that lists attendee names,department,#of hours spent at training,hourly rate and total amount paid to each cv attendee? cv Have documentation from entity's financial system been provided as proof attendees were paid? ror backfill, has a clear delineation/cross reference been provided showing who was backfilling who? 71 0 Packet Pg. 597 i CAM j I El 6. Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? 7. Have any expenditures occurred in support of the training such as printing costs, costs related to administering the training,planning,scheduling,facilities,materials and supplies, reproduction of materials, and equipment? If so, receipts and proof of payment must be submitted. Canceled check (Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT) Confirmation Credit Card Statement&payment to credit card company for that statement El 7. Has proof of purchase methodology been included?Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarify is needed. _ Sole Source(approved by FIDEM for purchases exceeding$25,000) e State Contract(page showing contract#, price list) Competitive bid results(e.g.Quotewire,bid tabulation page) EXERCISE 4� I. Has documentation been provided on the purpose/objectives of the exercise? CL Situation Manual c W Exercise Plan �+ 2. If exercise has been conducted are the following included: After-Action Report Sign-in sheets Agenda 76 Rosters o 3. If billing for overtime and backfili, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? _ Have documentation from entity's financial system been provided to prove attendees were paid? LU For backfitl, has a clear delineation/cross reference been provided showing who LU was backfilling who? �- 4. Have the names on the sign-in sheets been crass-referenced with the names of the individuals for whom exercise reimbursement costs are being sought? 0 5. Have any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in e support of the exercise? If so, receipts and proof of payment must be included. , Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement cv 6. Have any expenditures occurred on rental of space/locations for exercises planning and cv conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be included. Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation 72 i Packet Pg. 598 i Credit Gard Statement&payment to credit card company for that statement �( 7. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed Sole Source(approved by FDEM for purchases exceeding$25,000) State Contract(page showing contract#, price list) Competitive bid results(e.g.Quotewire, bid tabulation page) ul .�. �. Have all invoices been included? 2. Has an AEI,#been identified for each purchase? 3. If service/warranty expenses are listed, are they only for the performance period of the e grant? 4. Has proof of payment been included? Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EIwT)Confirmation CL Credit Gard Statement&payment to credit card company for that statement 0 (� 5, If EHP form needed, has a copy of the approval DHS been Included? y G. Has proof of purchase methodology been included7 Please see Porn? 5 of Reporting Forms or Purchasing Basics Attachment if further clarify is needed. CL Sole Source(approved by FDEM for purchases exceeding$25,000) State Contract(page showing contract#,price list) Competitive bid results(e.g.Quotewire, bid tabulation page) > 0 Md VELICONFEFtENCES 1, Have all receipts been turned in, itemized and do the dates on the receipts match travel dates? Airplane receipts LU L Proof of mileage (Google or Yahoo map printout or mileage log) Toll and/or}parking receipts Hotel receipts(is there a zero balance?) Gar rental receipts Registration fee receipts Note; Make sure that meals paid for by conference are not included In per diem amount W 0 �] 2. If travel is a conference has the conference agenda been included? e Q 3. Has proof of payment to traveler been included? Canceled check(Showing the transaction was processed by the bank) Electronic Funds Transfer(EFT)Confirmation Credit Gard Statement&payment to credit card company for that statement Copy of paycheck if reimbursed through payroll 73 Packet Pg. 599 i CASH SALARY POSITIONS 1. Has a signed timesheet by employee and supervisor been included? Timesheet must certify the hours and information presented as true and correct. 2. Has proof for time worked by the employee been included? Is time period summary included? Statement of Earnings Copy of Payroll Check Payroll Register For fusion center analysts, have the certification documents been provided to the SAA to demonstrate compliance with training and experience standards? ORGANIZATION ❑ 1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each o attendee? Have documentation from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing whoCL was backfilling who? FOR ALL REIMBURSEMENTS- THE FINAL CHECK ❑ 1, Have all relevant forms been completed and included with each request for 2 reimbursement? CL ❑ 2. Have the costs incurred been charged to the appropriate POETS category? 0 4- ❑ 3, Does the total on all Forms submitted match? 76 2 ❑ 4. Has Reimbursement Form been signed by the Grant Manager and Financial Officer? ❑ 5. Has the reimbursement package been entered into Sub-Recipients records/spreadsheet? W LU ❑ 6. Have the quantity and unit cost been notated on Reimbursement Budget Breakdown? ca ❑ 7, If this purchase was made via Sole Source,have you included the approved Sole Source documentation and justification? ❑ 8. Do all your vendors have a current W-9 (Taxpayer Identification)on file? W Please note: FDEM reserves the right to update this checklist throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. o cv cv 74 Packet Pg.600 i ATTACHMENT M CERTIFICATION REGARDING LOBBYING Check the appropriate box: This Certification Regarding Lobbying is required because the Contract, Grant, Loan, or Cooperative Agreement will exceed $100,000 pursuant to 2 C.F.R. Part 200, Appendix II(I); 31 U.S.C. § 1352; and 44 C.F.R. Part 18. ❑ This Certification is not required because the Contract, Grant, Loan, or Cooperative Agreement will be less than$100,000. APPENDIX A 44 C.F.R. PART 18—CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements e - 0 The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of CL Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person CL for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in 76 connection with this Federal contract, grant, loan,or cooperative agreement,the undersigned > shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award '✓ documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. LLJ This certification is a material representation of fact upon which reliance was placed when this transaction LLJ was made or entered into. Submission of this certification is a prerequisite for making or entering into this >- transaction imposed by section 1352,title 31, U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. W 2 The Sub-Recipient or subcontractor, City of Miami certifies or affirms the truthfulness and acc racy of each statement of its certification and disclosure, if any. In addition,the Contractor under :a ds and agrees that the provisions of 31 U.S.C, Chap, 38,Administrative Remedies for False Clai an Statements,apply to this certification and disclosure, if any. 2 z5rgnature or Sub-Rd�clpient/subcontractor's Authorized Official cv Arthur Noriega,City Manager Name and Title of Sub-R cipient/subcontractor's Authorized Official 1 ` � Date m 75 i I Packet Pg.601 I ATTACHMENT N REPORTING FORMS An Excel version of the fallowing farms along with instructions will be provided separately. DIVISION OF EMER05NOY MANAGEMENT Financial,History and Petionnanao Traakinp FORM 1A N RECIPIENT I ORANTEE AaEtSCMC{NTfA 'ta-DG-ta . teat t tenet Add— QUARTCRLY RE-PORTING OUP DATES ctty,statr an nro as tlarderow•ear;rrno; naray¢c(ivlr d„er „ru, a„r.rr- aren At P p rsr•���4� Pop NAnto - Porla S®sect Qntld M arrd'MJncn Flnandiml isto Fie cis. Par dtrgQNona::vilak ltdk Iruattm*� Shndad aeli a aalculatad 1bY ,>U.y—da nP ne d to antar art.thin into Ihain, -- quorteriy puns» Cxpantllfurutl� f?atapary TQt61 Altoaafor &%pandad Tntai PNndg Cxpandeq GdmPiatlan Rrmdtnintt Solanaa PI—Irta Coal. Pollens 11 Wihi Cat .............. E Uly�mmm',Deese ..�.. _. .. ..„ :-. ..._......._.._..._. .:,._....... ...�.._....... ........_ g- M&A Gaeta ..... .........._.,., .._..,............. .. ,_... _.._..•.__. .._.,_.,. a::' d 3. ,. .. Izoo-,<tptQr#YdarTatta Award/ "T fAF>;Mpaagitaroa -_ 44.06.wow � Stl as' .�. ... Ea,Pp PcrPorntartacer'LYacklnCL Pra pro Doted Par aantauw PUnd-Aliooata d:faoE Ttito Oatatlory Start data ) ProleaF.Stptns TOTAL or _...... .�r...-.......,:.. ....w._......._l- _.... GUtnWrthrt Arnar ail.PraNauaiy Suhmltwd fcr lZalrtllbAY.[itp inC Total so—h"4 CL I hamlay oof'gfy that the AhQVA,00»AM trUa.And vANd—t thoUrrad in:Aaaardanaa Wbh Via limi—t itar+embnt - 4fant MAnntter _ t ha-by aadify Viet the ntaovv aaxts&ra"I and valid aoulii lnaurrad in aaaa'it anaa VAth it,.pxQjaatAtiraamaat• - � Date tilt?ad: Plna.nvtot bHaar 9y Ia nQ 9d paN,l�..m-11tyW Ma.hoot YMyIn In Ab Ilafth¢f aia—A le truq WM I !'.aAd aas dtha And nb¢ xt fl P .N :4iN..e,A€D a. nta d h¢cat. dwfo td a —. t.eca jGiw—' t drnlihai Mdda 1-1 .ills.Pad mletprflM fern aYnaraU alAnyletl.a,oaaapaa.ax imlldulant lnP Chat an,arlhaamisa,an at¢ny rn8lAda( ¢f.m¢Y hjaatma tQ..crirntnal;N�ti nr agmintsa¢Iiht panattios{or7aUd,tateo atalamonta.ialao dal/na.ofothenala¢, DIVISION CIA EMERGBNW" MANAGEMENT ' Quanwky SWttts Report FORM 113 Raalpient Atr,RBEM@NTYA t6bs-T6 _ LLJ Cold Stnaat Adct'asa - /NttTRtfeTinN4 - CPO.Wan - }Po-C tnetructlaan as QotnptQtd(n4 j PROJE,�f'l;„ST.]'TlJB{Fxjui(ml.._I-„9Yaln7 tj 5yza cf._B-Ot'pnnl.,t�._ny Pt.._,�,;.g)„ Mutit pY bidQ_Ci7t2K1?KtT Statu updeb f._r_tt. NctuatMr-� f 1 0 0 O'ffACR(OptlwrAlj...r-qn ragntt,Enter..,oxpanOingao riot yet aWlt-ad_—U.r any prd1evte.3.>:_.1--aru(,raanaer(1—coal aW'AnR.ar 9anaelt.4 p gncta);, TERIMICAL A9418TANc6 .... _ ... to t-hrNael a¢atstQrKa nsaded It"yoa°,era yw'ragr flap,Qrteita cult or'Phgna.Aft CD _._ .. _. -1.hereby asrVry that the-above httaimatlwn P-Vidnd.ra true!And Uia voiu(a)-vaith...At(.)Inaarrre t In aaaerdarlae wlVi it,.Pra)sat agratlroant. sltlned:— Data etraht Mandgar- 6y I8 Ina hie ror.0,l—Hry f the baai aimX kaaWt¢dtla and boltaMet Uto report to ttue,—Ploia,.mrd—mii,and lho-arpCnndlhrraa,41a1iury in—tA.and aosh ro¢alpta era brow ParPaaaa And ablaplwa Pat(ant,In Me l.—A And—Ifttona Atnfa Fadoral nWaid.tam aW¢ra ihnt.arryfalaa,ficUilauu,¢r trnudulaht3hformotian.,ariha vlliisufan a/aay mafarlal fnet,may frr -nubJoIX rna to CY'tMirwl,dNl or e--rlMinlalrAiiw panalUaa:br rni A,falno.sinbManis,ratan dolma orelhvrwiev. - 76 I j I t Packet Pg.602 1 DIVISION OF EMERGENCY MANAGEMENT REIMBURSEMENT REQUEST Farm 2 RECIPIENT I GRANTEE AGREEMENT#16-DSJ8 r test Street Address Agreement Am mint C! ,State Zj Siu mfssion pate POG Name Payment# ug POG Phone Payment Amount _ COSTS INCURRED DURING THE PERIOD OF: JuEy 1,xO�S THROUGH September$0,2014 .Shaded coda Am oafetdated For you,You da not need to*vor mythinglnta dhaded ueEta_ -�� - - THf3 MUST 86ACCQMPAPtIP.O BY THE DETAIL OF CLAIMS FORM O 1 Planning Expenditures ~^�` y ...........,. ..... .. ._........ _........................ ..,... .........1- 2,Training Expenditures 3,Exercise Expent-Atures ................. ........................................... ...., CL h.Organizations[Expenditures O._..,......,,._._....�..,._...�.._., . ,.,.. Y� 5.Equipment Expenditures 0 0) i6.Management and Adtninistratian Expenditures I {tir7tifa�up tti 5°�oflhe to1a1 a+aaftiJ � CL TOTAL EXPENDITURES � _ L. O t hereby—dify that the above oow am true and valid co:.ts tneurrdd to Adoordanoo with theprajoot Agracmont. - 0- Grant M—a ya r , ,i herally certify that.the Above doses arc true and valid oasis,f nourmti In a000rdanoa With the project aamome nL Fitranorai am"r By sFQnlntt lhix rupart,t.cartDry fo-iha.bast at my knariad}ta and-beilaf that the Lanett t.4 kw' caril?Jate�and accurate,and the expandltums,diehursoments:and-oush raeelpta am Corthe purposes and at>lecthaa set Cpnh to the tarma and cendfitons erthe Federal award!am avvara Rust any false,fledtiow,or:raud liont tntonvation.or the omfunion of any _ material fact,may subject me to criminw,ONI cr udtninlctreKe gorehfas for t'raud,falsa statemanis..falso dalrna W othe wise. TO BE COMPLETED BY DEM STAFF J J 0) O tm AGREEMENTAMOUNT r $0.00 TOTAL AMOUNTTtl BE PAID O PREVIOUS PAYMENTS) ON THIS INVOICE THIS PAYMENT $0.00 REMAINING BALANCE $0.00CD r go:oa N N DEM PORM OPE-8 B114 - DATE SUBMITTED TO POEM 7'7 I I i j I Packet Pg.603 --.�..� r _ - t umm �,... ..__.....,.__w, -- — �� r -- CL CL LU LU W r - c _ _..___......__..........._ x.�s _.... -- __. _n — _ . _ 78 I a 1 � Packet'Pg. 604 yd I Mksw {1j� au«x .J:Jim.4lW-u.—�—_ ._, ......—.W.�j�lp/$�I.N.L. ...- fa 4u+1•nRurrtin!-J�ull>Yei- eiu'a.�.'m``i"• xnu unwmmnt v", �a.wm±nvmW�~ __ •• •—•_—au•tt4r_A..._.. F x•••••••r•_ .1---._,..ate J—_... �'. .e,u.», Nbwnt.M..um,� .a.T au«.uvnua•,dt w. vnlf'uent NH x claiaReia'yet— '�` CL CL n SLL r _x a „r. .... ,,, •isw.x w- __. .xx., '.REt - _ a .x. i F., a 4 CV .«.,...,...._._,.�...»....... ............_._...«....,.. CV �... �. , 79 I I I Packet Pg.605 C.15.d DIVISION OF EMERGENCY MANAGEMENT Procurement Method Report Form a Vendor Namor �_ _ Agreement Y: tt;-D9=id invoice#:. �_,�„•_,�___ In—Joe,Amount: Ah..h 64 ARltll..lda tnvalae T'l,•-`.-�^ Thtsreportmrrsfbe aatx31n 3urriterize metnodoJopy far 411Pacurarnanla.All iorrns rnonlfonedam available uf: BStnsJJwwar n4nagtA.AP1 uttLd-glnLnLaQLr dnq 1 SubfanJplor+Rs rrtuaf chock rha todorn!lyde5nuad/sucponded venders of Synfam InrAtwniManage.Lrsnf(prnWausty ctr(fedxeNrdod ParUoe Llsf System}of suugesom;kry yens•to axugut/ob ofony pm nwament or txanlracC aheok approprlata boxes below System.for Award Management t$AM} Cheake I Syr,tem for AwardMan:Nyement(3Aron for debamnentImamenaion(print page and Mach).If no search vrao round fora.vendor,complete ibe Form drabamwnVsxrsperteiottiaun loamcd in 111.tram agrearrrarr4 Afflrmafive Steps (13 Were necrsvulY atRrmativa steps taken fu osatKe that miradfybusinossaa,Nrompn'a antarprtads,and labor etuphs.tea flnm were used? G7 0 Vendor Namara_ Vendor Typo: Amount _ Vander Namw Vondor Typer Amount: Sate Source and Single Vendor Response to a Competitive Bid -- Aft sole sourno t mourements and shale vendorresponse lea compa48ve bid require pro-approval by the Florida Division of kmatgency trianagomatlt 0 riomestio 3—tafty Unit and uaa of ihn Bole Sot=d,Form,FI7C'M'ssnip saurcu aNNrovatdnasmantai(on wilihe maintained In both fliu hafadictional and FDEM giant Rica State Term Contract $rota Tome Garlll'nnkla whanCDrtearted'✓a d r(a)PMVde apeclNaac etnodilea and aeMco purchases teagora:tei on-as as-troededha sic fora 177 spuaitiod pedod or ime. CL Vondor Nama: Amount: 8tato Tar'm of>ntrao!#; _-- � N .Discretionary Purchases - - U Purohasos u to$2,a08:shall be aordod out using good urohasin p g p 0 ptaotiads wh(4h may tnofudo wrfMnn quotadorott artnrithm_000:1 of t.taphona getotea. CL �40•:$2,41W-Soli esuraneq and.adequatan:.ompatalenmuat Get doeumantad ror)Wlodicami 0reradle.. Pumhnaosttreutar than$2,600 but lase than$36,000:Ro uiraa attaasttwo q (%'-)doatimortMd written quotatlnns.Ooaumontad quntax tytuat ba attetohad. G1 32 10.9 3,90 -Canll(raUsn Siat Nnentrequired for relmliuraoment(IM gaGhproeummant). 0 ' 1. VandorName � .Amount: 2. Vendor Name Amount: 3, Vendor Nan-.o Amount: 0440®an.fJiothod&Jus#fioation: - wr ., - AtinaH a4.itlonaiPaee(x)nv Haada4for&C. am4bn.a(9.lacautnftrae aall6a,ed nhd Juvl udbn far SeMcunn. LU Formal Solioltritlons -Scepo of Work(SOW)must be provided. LLJ ti36,0IXi-.Greafer-Wnlfan soilottaCwn required end Nrx#apprbvat flinty FtyEM. FDEM Pro-Approval racataad date Uj InNtsNon io Rkt.Request for Proposal or hv)tetidn to t1bettatlate doctvitents. - Published advertisement antVar oolloliatiolls.Ctst 80 atdrmttiod Nroposala/vandorantti rho blct amouda. . Vendor em txtlaeleation eriteda,Junfiffcallon statement as to why'+andorvMs r#tosen. Gonirsct'.award(Y.;ha me GrderatRa`,riniomAAmentimerilslalo. Alternative Contract Source - 0) o rnrrrodhtasarSarvicos available to tiro Stow via outside-contrast vahiolo.A copy aitha mfooutad contraot must he-submitted,. �] 'Saufcing from a Pl00y&ack Cartrect or gattorai Serviaoo Adminisraiton approved:vendor Pats(30v60,00Ut. 4.AppGaabla cioveranent Candnol _ -_.,__� T 2.Vondor 11tamrs If 4SA noon of require.additional quotas piaasa submit that.ateng with this ropart kcortNy the above Infaemation Is ftua and aooumto and documantaflort related to this proeummont is on Ric and available upon request S4ruttl tn4naare sidnatum. Data tV F.d4m{(atata Froeummam nafaawnaaa PttM Nama sad Tltia BQ-.t Y>Q02 Plwid4 AWrtnictrathm.C4d4 By blames Ndamp.tt,laartey tra.4te-ita.I W-H.y kn l.dds-fad belief(hot thra vart Jena.,.ompleto,avid neaur-tar 44d the 4ap4ndtt.A flare that Any fat", "Added" Addedn orftnr t.rtH pb 'flo.rid obi.a lent sat rorflt f4 OWIAmac n�d haaahi.rt A'.SA.W-1, Za7,Q6F F�.4� state 0 plod.Metal. awud:f..Aware t4lae,nnaaa gprrrqudule 4!r4 rm4tlan,erth4.m{udan ar.nymgQtdat ra.i,may wfaaof'atat oriminai, a1v114r adminlatt4tlV.p.nald fur frq.a,hlae sWtelanatq tote.olAiMH aC 4[It<rv1184, This report must be used to summarize the methodology for all proourarrironts r z era 2ao:�nr zaaaza andn rr dmW as®uf4u.nn i i t � t I, I Packet,Pg.606 C.15.d s ' r DIVISION OF EMERGENCY MANAGEMENT Cost Analysis Form 6 Requitod8lgnaturesf Qdgina[tnk BNk(£f DETAN. CUT ANALYSIS. Fdl3'q('et Gems hebw to ha ptamm by thn Conttnetar.%eatataed houdva Nt An*A to he 0t%btea be th4 NpatMmt Sep iglW d W - `5ialL"�1t6 y cerihlan.s i,a Q a ig' Mrs nm tt5 A..S SaS•INanef:the`�ast ny: Hm v cost.f6} oars TOWS($) i5 x 40 r 1000 M__7otalSa(ar�s iC;C9 B. 9e&nef3siRyYgSxTotNk2 caWts °i Me Idal k ADO. Tad$ TotalPersonnel. ensrs A+B 2.nam. a g, O as �p jYOUsu &es § V W 'ti"blt' .. t]t$`:AS:t 7 Qif3rtlfy` Tates¢ CL.. �,_...w.«...-...._ - A L Tofai of mantment 0. � 4•Tt3YC! - 0 Per Ptv�u l ffi rs: -2w$ AW *.,Qe � Tot&4 _ 6 F ,- 9+.i j z o- 1+f j o. 2 Tatat Travel O DJt'fNsNtS _ At^w•• ;� '- t n 8ai5 f Cet w S.Srx7ir�5a� f4Nnuor rtcs ('ee,:Fatef :icucs T**s -Tofal.Contt I = - 0 t i�wn rsta W-$ . Q;an r, TVA&# rt � Total Miscdtaneaus A LL SOBIML(i thtu ai IWO 7.4WjUaftf. gala;, _-•�--. -_. }ate we$ Toth$ 6.COtla* 0 O 8.Taft am Oat tGYI 3�dtTiHCA4IpN _ T.. . tcelt'ry the ttm rcteath�;e tam huQ,at c�egary hatUeen a+aA,atsd a^d de,ermfiedtn tea6,aah'o,re�attah�,�tdaetat:�r(�regctedtry£:xL'mn 215.3475,Fbrib gatutes,DxWAntztgkartahedev uiCa,gthemetfalft vAdaWthetcrA*nsreached. C CCD V N Date: _. S'1 t i Packet Pg.607 C.15.d DIVISION OF EMERGENCY MANAGEMENT TIME AND EFFORT -� FORM T C7 This form is required to accompany reimbursement claims for salaries charged to the grant, Employee Name: PayPe6d: TO lodleate Contracted How for Pay Period L. Week I:Dates to Week 2:Dates to Grand Taal P*tType fl S PI T W T F Total; S S 4I T W T T Total 1 SH Pit&A 2 3 S 10 1,5 2 3,5 135 2 muniq 00 0 CL 3 organkation 0 Q 0 Ewc x,?A 1 2 31 4 3 12 3.6 1 ( 4,6 16,6 Plamning 0 Q U 6 vacultion 41 2 4 10 8 5 13 D3 CL 7 ,Sick Time 0 3' 3 3 0 0 9 0 0 D 0 0 0 W I 12 0 0 0' c, 13 o 0 0 14 0 0 0' DTotls oos 81.8 os 32 o0oss; so 24 56 Week One Total 32 Week Two Total 24 56 I hereby certify that the above allocation of my time is acemate for the,time I hereby certify that to the best of my knoiedge and belief,the reported that allocation entered its , 0 period In which this report covets. this report is accutste and in accordance AthLocal,State,.and Federal Regulations and Wdana pertaining to reimbutsement on homeland SoWty Grant fords, 2 CD cv Ut n o ee Signature: Rafe; j3nrviiorSl aaftim,: Date: CD By signing this report,I eertii to the best of mykaoniedge ad belief that the wport is hue,complete,mid accurate, the expenditures,dishorsemeufs amp eachreceipis art for the pmpses and ob�etives set forth is the terms and conditions of the Fedeml aigrd,I am aware that my false,fictitious,or finndulentinformation,ortle.omission of an} E material fact,may subject me to criminal,civil or adniinistnative penalties forf>•aad,IAle statements,false claims orothernise, i i Packet Pg.608 I C.15.d CLOSE-OUT REPORT , FORM 8 This farm should be completed and submitted to the Diusion no later than sixty(Bo)stays after completion of projects or the termination data of the Agreement,whlchawr occurs first. test 16-DS-Ts RECipIENT t GRANTEE AGREEMENT# Street Address ACJDRE33 AOREEM ENT AMOUNT N city'state ZIP CITY A ND STATE AQREEM ENT FMOD OF PERFORM ANC E tB " S71 f21 {:5:1 {aI . TQTA.t. DATE EXPENDITURE(3)PAYMENT RECEIVED 008T DATEeCRIED eXPENOITURES DATE - AMOUNT -- 0 t Flanrt'Vr ds. 0 2,Trnd.0G d. --- E,ff—d.. " A.Dttlmvrnitnnreste CL 9:E4UNtnkX Aequfeltfnn'.Costs _ 6."PA msrytxxtwM.f Ar1{illisfrrfonGostc CL TOTALEXPENPr R)RE9 0) TOTALI $0,00 N Please Iridiicate Amounts For The Fallowing: was Equipment Purchased?YIN 2- If yes,provide final aquiulnent list prbr to clasa�-exit Agreement Amount - Were Funds Expended in accordance L Total Expenditures with agreement terms?YIN Deobii ated Funds 9 All quarterly reports submitted up to � current reporting period?YIN Indicate Amounts Related to Advance(s). REFUND ANDIOR FINAL INTEREST CHECK R notappiicable,please prwand to next section Total Amount of Advance(s)Received Refund and/or final interest check is due no later than Total Expenditures ninety(90)days after the expiration date of the Agreement. Deabligated Amount afAdvance Ree Make �d Cheek Cashier,Division of Emergency Interest Earned on Advance' Management L) payable fa (Nail to: Florida Division of Emergency 2555 5humardi Oak Soule�,qrd Tallahassee,FL 32394-2100 Balance of Agreement owed to FDEM J 1 hereby certify that the above costs)are true and valid cost(s)Incurred In accordance with the project agreement I hereby certify that the above costs are true and valid costs incurred in accordance with the project agreement 0) Signed: Date: Grant Manager Signed: pate; Financial Officer cV CD By signing this report,I certify to the best of my knowledge and belief that the report is true,complete,and accurate, tV and the expenditures,disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award.I am aware that any false„fictitious,or fraudulent information,or the omission of any material fact,may subject me to criminal,civil or administrative penalties for fraud,false statements,false Claims or otherwise. s= $3 � I i i Packet Pg.609 i I i ire CITY OF MIAMI DOCUMENT ROUTING FORM > 'k:Iatl$u i3AfH x ,0 4 R ORIGINATING DEPARTMENT: Fire-Rescue' DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: i°State of Florida Division of Emergency Management" IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? (❑ YES X NO y TOTAL CONTRACT AMOUNT: FUNDING.INtiOLVED? YES XNO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PUBLIC WORKS AGREEMENT PROFESSIONAL SERVICES AGREEMENT ❑MAINTENANCE AGREEMENT 0 — X GRANT:AGREEMENT ❑INTER-LOCAL AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑LEASE AGREEMENT ❑LICENSE AGREEMENT ❑PURCHASE OR SALE AGREEMENT m OTHER:{PLEASE SPECIFY 0 CL PURPOSE OF ITEM (BRIEF SUMM<1RY): To establish the Urban Area Security Initiative (`°UASI") FY 2020 Memorandum of Agreement eement("MOA's") y COMMISSION APPROVAL DATE: 4/8/2021 FILE ID: 8649 ENACTMENT NO.: R-21-0142 2 CL 'IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN: 0 4- > > O, .,. •- : 'F3Ot1F' tNG„ FCRtI ICJ0. a,.. Date PLEASE PRINT AND SIGN 0. PRINT: Ty McGann, AFC APPROVAL BY DEPARTMENTAL DIRECTOR. 4/12/21 ,�y�c p '✓ SIGNATURE: 4112121 PRINT: rla.;NN-MARIES04,RPE SUBMITTED TO RISK MANAGEMENT �'� Lu SIGNATURE: <' Lu SUBMITTED TO CITY ATTORNEY 4/14/21 PRINT: 'ICT RIA MEiNDEZZ SIGN PRINT: APPROVAL BY ASSISTANT CITY MANAGER SIGNATURE`: 0 PRINT: ART NORI:.,GA ' RECEIVED BY CITY MANAGER V_, < 411501 SIGNATURE. PRINT: 1) ONE ORIGINAL t C1TY CLEIRKY SIGNATURE: 2) ONE Ct3P"f Q„CITY"ATTORNEY`s OFFICE, PRINT: SIGNATURE: 3) REMAINING ORIGINAL(S)TO ORIGINATING E DEPARTMENT PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER Packet Pg.610 Muejo isdn)so!pe�j e!oao;oW a!gMJ0d 10 aseLpind a01!enoiddd) 196png z a!q!L4X2 ozoz VOW isdn:ivam oeuv r � o ci a >R a Q Ln o 0 0 0 Ln 0 0 0 ' M O O N O M Q1 Ln M L0 11 e-1 N O LL. i7;..: N Ln a o 0 0 0 0 0 0 0 0 Z Z Z Z Z Z Z Z Z x a s F m ? Z Z _j d O O p 4 Ln Ln N p 0 0 0 0 p O 0 0 0 p 0 `O to c1 c1 1.+ N N N S of a a a a x l0 O W W O O s x W CL `o � Y Q _ 41 V V \ O O tw 41 ' C :Ea y 0 0 tw S G1 O of O O O tw 0 U c = 00 N 'aV = Ln �' C Y ' m� i/f M O d V/ x w 41 lJJ G lJJ a0-+ 41 > > CL ' V w V V lJJ m Gl O LA •> sm. a OW W F m O. = C O O - C 'Vf' Z E y LA Q V m Z V F a m Ow of LL ti m Q m Q m Q m Ln m Ln 0 o O O O O O 1 1 N N N N N N N N N AV, C C C = 41 = C = �. 01 �. 01 �. 01 41 C 41 �, y y G1 C E C E C E E .a E C E V Gl Gl Gl Gl v� umA m y"n m y"n m i �^ i tw m i oac ccm cc cmm 3 w _ cc W G W G W G J W Q J W W �G J W LL m m m m Q. am-+ U by ` by �' O Y O O m O m C G C G o N, = O. = V Y _ •' = Gl V C Gl V C Q 'C v C 'C 7 j m V m V V y W V y W = C C O N Y N Y GJ V a F a = o = a O 0 a 0 = ` m = ` m _ _ o O V O V O a 0 a 77777 W W W Z Z Z LL vm = G _ = vm vm •� E O E Gi Gi E E O 0 E CL E E E °' °' f0 O Gi 0 i i O O Gi Gi UA m ,a LL O O O O O O O "' m m m m m m m m m MueaJ isdn)so!pe�j e!oao;oW a!qe;a0d10 aseyo.and a01!enoaddd) aaspna z a!q!L4X2 ozoz VOW isdn:ivam oeuv N � o >R a s, o Ln M 0 0) 0 0 0 ' 001 00 NLn O N O O 01 0 N' O 0) O 00 Ln Ln a m Ln N Lf Lf Lf Lf aN-1 IA IA IA M m. S, c O O W Qj'^ O O O W Z Z } } Z Z Z w F a 0 m a a = o N Cr p a~c vai U F F LAv 0- In LUU ao F J aOc u U N 0 0 Z > Z O j 0 = a vai vai vai �a 00 Z = a w N N �p Ln m M 1-1 Ln O 00 O Ln —I O O O O O O O O O O O O Oi Oj O O O O O O O O O O M M 01 M l0 M e-1 M O0 Ln O O a N O O O a Ln a e-1 N 0 0 O O N O O CL aJ Y M ~ N (m 07 S C CL C al al = O. _ E w F E W 'o L bA cr bA S = U al C = al 0. C O W = M aj F m c °1 aJ aQ V y a~c o ° m �+ C Ln ai W Y Y 'Q V T C d O aj V bA C d d aV+ ai G Ji ai O _ ai a~-+ •7 .= 01 3 al J •ai J F YVI G y W bA cc 'Q :O Y Q C J NJ LL co LL m m w O w w N Q Q Q Q V Q V V O O O O O O G N N N N N N N N al al C al E E E ,y ai i bA m •� iai E mm LL J W J W J W Lu G Q J W L- Y Y L f0 } m = Y Q. V • O LA C i NbD m O � i CL O V A = V aVl V aJ w J aJa ai ai a o` O u u Y O o` of m W W Z Z ix ix N ' m m V V C C O. ' O O C O G V = V O Y = ai Q! O i O O Y aJ s0. ix a a a V Jx a 4�' d _ = GJ GJ GJ GJ .0 H C V V V V aJ aJ aJ aJ O O O O O m O t0 O t0 O t0 V V V V LL J LL J LL J LL J Mueao isdn)solpe�j eloao;ow alge;aod;o aseLpind.ao;lenoiddV) 196pn9 Z a!q!4X3 OZOZ Vow isdn:ivam oeuv to � o ci a a w o .1 0 o to o a to 4 a-1 m O to N' Ln N m S, O '^ O O O O O '^ W z } z z z z z } V Q 3 0— > a to ac > a to a: Q LA Q Q O_ S 'A to ac Cra ix CrO. p V to i 0 > z o z M w a a a a > 0- z c-1 c-1 m O N N ~ to N c-1 c-1 c-1 O Z W p 0 0 p 0 0 0 0 0 Q ixd w z W ac a u' W a w z V a z a 17 m e�.i v ro m eF-.i v m t^ r-1 r-1 O O N 1 m a a a tw al . Y V .= Y_ = Q al m = c M 3 � y ° Q `o o a a aaii Y ai ai ,W. V Y V m O to a+ to •> i S 01 >, m O �' w 01 m 01 O N E O H S 4, a+ 0) V -O O V 01 a=-+ O 2 al a0-+ i E E to "O N i Y to -O y Y O. m V m al V = al al 0 0)tw ° E °�' 3 O ai 0) O O E O Y c a O a, m ix Q ix a, ai m to a+ E V m = a, >_ = N a, Y = a, N ' _ ° y cm, y M me - a Y c = O o v } m y a c m y o _-0 E _ ai =QJ al _ ^ V O i E Y m a}+ > Y �. = bA vOi Y 0 _ � to Y Y w E to to a @; o a a, > s coQ c a, m ^ _ 'n _ i' E V 3 V O '- O. to Y W V m 0- E al Y .Q ._ Y i V to V m J V O. a O w Y V m z a to G J w J .3 V Lu Q J .3 w m CO CO O V CO O V CO O w O N a-1 Ln m Ln N e-1 N N a-1 O e-1 O O O O O O O G N N N N N N N N N N al = 01 = al E E a E ai ai aic E E a E V ai bJ3 ai Goi a, 3 ai o 3 o 3 o °1 ccM 3 o 3 o a LL J w J w Q J w w G J w Q J w LL YY Qj ^mm M V 4! = A O a+ 4! O O. V a ai `� _' i O `� m m p > i O O O tw = �' tw C Gl v = Gl > i A w V V O al V = = b0_A m = _ '= al i = al V V O ',.Q. N •� al N to al w •_ •= al al '� al N ai o°1c a s O a J a 5 5 LA a to m u to m a a � w w z z ix ix N ' CO CO V V _ O. 4) G 4 _ G _ G O O ai ai CL Y O. ai E > E > Y > Y ac a ac V a V a a a 0- 0 O O M M M M M M 3 3 3 L- J I S S S S S 1 S S S Mueao isdn)so!pe�j e!oaoaoW a!gMJ0d 10 aseyo.and a01!enoaddd) aaspna z a!q!L4X2 ozoz VOW isdn:ivam oeuv � o ci a >R a �' oho uoi a o 0 0 m c O O ^ O O W Z Z } Z Z Z Cl a Ln o W= Q W O > Q LA to = O m O Z Q O O W a o Z o Z d O Q o 0 0 0 0 0 0 0 o r Z Z Z LL V V Z V V (7 V of V V l7 _ N O N N C a, a > ° 3 = V O V V C 21 m V m Y al "O O al = _ 'O W a0-+ vOi Y = i C VI al = m a ' a o ai y o u o = a, w o ° E ' -v E a E a Y o m O C V 3 y i °.' v> C 3 = Y C O O 2co I- y Y i al Y m t m m w i O. w al m d O p ate-+ =p C O i^ al 0, a=-+ _ a W = � d w >' c a E a r' a, " y 3 a. m o m ^ V LL m C Y m _ Y y w+ Y o O. m al V = m al O Y w Y .O a v = 7 O. o V V Y n _ 0 Ln o c E o a, a aaii - a, 0 3 Y OC = — C 'C ai m a °1 m m oO = ° a 4 `° a, c� ° Q = CL 010 0 U a m '> 3 W a, > y c O `-' E E OW O. V GOC 0- -V/ -V/ w LA F ° O. .OQ Y H V O. O. Y = O O = 3 V 4��PP7. Q W Q Q w w as w Ln a O e-1 O O G N N N N N N G. „ = E O. L C E O. O. y ya m y� m ri y m O O y c O O E ccm — — E ccm W G Q Q W G Q Q m > C YO m O +' m O O io m K4 = = iV Y c aj i m E m E a! O C a! O E CL O O ai O O a 0 O V > C O u O u c c c m c. c O c d o E a m E > a E Y E V V OOC ix ai V 'c N Q.Q 4�' d a = Q m Mueao isdn)solpe�j eloao;ow alge;aod;o aseLpind J01 lenoiddV) 196pn9 Z a!q!4X3 OZOZ Vow isdn:ivaw4oeuv ci a >R a c Ln 0 0 0 0 0 m O O O '^ O O W Z Z Z } Z Z Q a Z O S H Q O Z' O N a. O al al Y w V Y aJ a Y O Y i y o O O 'O— V = 3 } Om = CL a u 0 a, _ _ == 3 bA =a-+ toiAa, = FW m M -;j m = EV V CO w alo- o- =_ •�,, y al O V al = = al e-1 01 m V s0. al i f' _ "O 'O al �= �' 3 O Y o X 'o °o = m m = '^ai co c CL LL ._ m o a c c E o o E 0 E o `0 ai c ai O a, _ a, } = y L} = H Q H -v Y a' a `° a, a a, V a, a a Y - ._ Y. Y. W .— +' ai bA w bA w a O a i m o Y a, 3 0 >o a = V na m o a, Y o m W ° `t X c of ~_ O LL E V Y a' c .>_ g ~ Oc Y E g ~ a=i a .0 a' E � Q. L Y O n Y m .Oaj al _ > Y +'' w •' = w a_+ m N ~ VI m 0Y w al w N N a=+ O al O w F E V ' Y = C Y CLtw W V o W > G m = a1 = = ca m ,V CL i i w V �.' O .O b�A 0 3 O Ep m Ep 0 3 O d i bD >' O v = A = ai ` i 0~C •O al O. 3 V O a' O. i m O O N > O V O N a' O. O } a E V O = sue. V�1 Y sue. i+ V a. YVI LL V w O m J V a 'C m O Y W v m "C w vOi W v m s0. O. �n W CO LL LL l in n N N Ln Ln O O O O O O G N N N N N N a a CL V E c E c ai tw cc cmm Q Q LL i W W G W G _ m t4 i= v 'a+ O > bA bA c E al -O cL V V m y a0+ w C O ai m m a V ix 5 o a s a a t c c c c. c O .� O M O O g na ai ai E E Y_ O O coy 0- a V V 4�' d E E E E E E Mueao isdn)so!pe�j e!oao;oW a!qe;a0d10 aseyo.and a01!enoaddd) 196pna z a!q!L4X2 ozoz VOW isdn:ivawgoeuv � o ci a >R 0 0 0 0 0 0 0 0 0 0 0 o a s, o Ln 00 o Ln o o a a Ln o -i O a O O a N' l0' a Ln N' l0' N' w M 0) 0) M M 00 w Ln M I, w . ;� IA IA IA IA IA IA IA IA IA IA IA IA m e-1 M 00 N c O O '^ O '^ '^ O O '^ W Z Z } Z } } Z ZLA } �Nif S N m Z S Q > Q �O N = Q a � Z Y a LA a iFZ x O O z Q Z o m z - Z V l7 x '� Q J Z O ma - M N m LL X m iy - - > O of V m Q a ri N O s( O A A J `" p O Q O OO '1 O N a pO O O O O 9 c-1 9 c-1 Oa eQ-1 ucO-1 O OO O O LU U > o LA M z a O a 0 O O M a LO OM O O O O O O O O N O'. sa L O m O .0 a Y 3 F O L' O ate+ y 41 c ° a ai c a°c 3 '°ai c ° > E m a a a c = v x o �n i c m u > C y `Qj °1' m a E `_' v°i a a 3 a w a N-0 m = a ii m c m .c m G G Y _ _ LL N O. VI al m a-+ al Y ;; ' c o m = O `0 tw ai `� Y s v y a m c m m a a ..a = a OaY-+ (7 m = •7 O. a-+ m E C O > •_ - .0 al OC E c O V a > a c `0 a ai A Ln N .0 a=1 O ° y a O C C E V 'O C aaii N c Q a ;i a o to _ c m = `m = `m ° _ = a a+ a E tw ^ = i y a x - _ a E c c nan = vTi `o > °°� u `m ai +� c a o m m ° = a. c c N c c v m ai 3 T LA oLA w � c . 0A j• > ~_ m Q : O i m m O O nn a p w c Z m O ° `m Y O U c ° O w E E a a M z x �n z o o w .__ 3 V V m a x Q w V V w x LL m Ln M N N e-1 N a O e-1 IV O IV O O O O e-1 O IV p N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N C C C C C C C 'q' v a O O O O al al al al al al al y al v�i v�i v�i v�i al al al al al al al .y 0p b ai ai ai ai i i i i i i i ' a m a a a a 3 w 3 w 3 w 3 w 3 w 3 w 3 w LL LL LL LL J w J w J w J w J w J w J w ai m E m = Y m ami o y m E ami o O. m = `" = i O c i a j O c a N V N c i N V m V m = a1 a1 O bD O a+ O m 0 V �, O - > i C y = 0 C y O C C o f a C `-' �' of a V !� a+ m ° = a a c = a y ° m w to aa-+ w O N V y j ,� al m a H al w a i E m N = O 3 ;; w m aa+ > o a _ = O 3 i v a E _ - - a Q O a 5 0 m 5 o a s LA m O a Ln m O V Z Z Z Z m m m m = ' m m m m V V V V 9i C = C = C C ' V O G O G w G O O CL = O _ = O O E O ai ai d ai O d O d ai ai O V m m 0. m 0. a a 0. m 0. m V 4�' d > m m C C C C '+ E E E E E E E E Eai Eai Eai Eai m m m m m m m m m m m m Mueao isdn)so!pe�j e!oaoaoW a!gMJ0d 10 aseyo.and a01!enoaddd) 196png z a!q!L4X2 ozoz VOW isdn:ivam oeuv r ci a >R 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a M rl Ln 0 Ln 0 0 0 a v 0 0 ;�. O O O O -1 00 1 O -1 O O O w m a O '�' O O O O I� n if1 if1 l0 O O 00 e-1 M i!1 O O O O O 01 0 O 00 OLn Ln M O 0) Il w 0) Ln a 00 O 00 M O N a n n Ln 1-1 iA -IA -IA 1-1 -IA -IA 1-1 -U* I M -IA -U* I A 14 Ln 1 m O '^ O O O O O '^ O O O Z Z Z Z Z } Z Z Z LA to "" to J 0 m 0 5 G J H Q H m' O O O O O O O O O O O O Z LU Q O V V IX of w X W 3: 3: O N eN-1 O eN-1 In O O a LA C O = W w w +' E m y 0- v a 0_ M 'a „ „ m m O c Y a i O v c -- CO m a, O a, E x a 0 > Q ai a, a v_ c A l0 w } W w IA pp f0 = V1 m N L] } f0 al �•' LL } _ H VVI VI VVI = a al i w = ._ = O O OC m wOJ to y N v i n = 'C Q O O. t0 Gl LLOa .� 3 c Y 0- o c y Y =N W C 0 \ al m O � al O Y O Q O V � a}i � O a N (0 V Y M 41 V O v V m In oc a =0n 0 m r Z m p v o V O m } _ O m s Ln Y Q Q = o 2 W LL V l9 V Z .-1 w M = F 0. LL m 0. Q F m LL O to V Q l7 l7 to V LL l9 O S Y l0 In e-1 M M Ln N w e-1 0) 0) a a 0) a N O O O e-1 O O 1- O e-1 O O O O O O O p N N N N N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N N N N N c E c E c E c E c E c E c E E E E E E E E E a, � a, bn a, a1 a1 tw a1 tw a1 bf a, bb a, a, a, a, a, a, a, a, va tw 07 bA m t 07 bA m bA m to 07 bn 07 q °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm °1 ccm 3 ° 3 ° 3 ° 3 ° 3 ° 3 ° 3 ° 3 W G W G W G W G W G W G W G W G J W J W J W J W J W J W J W J W YY d t=0 E O O t0 'O O aaii G aaii G LA LA 0L = Y .7 c0 V O c0 = Y = s- O = i V V O t0 by V = O Y by 4! t0 O t0 4! O O l+ O '^ = 4! = 4! al O E al c0 0p = S V �, __ = Y _ O _ O V a+ v Y _ O Y Y bl E _ '= V a=-+ c0 'O V V w 07 CL 07 a' y O. _ c0 O. = a! = a! V O. p t0 'j, f+ w +' '� .= t0 O 4! O. ai O = Os. 3 i Y V1 i' aY+ '% sue. V ` V O V a V N Q 5 5 m o_ S W O V 0 0_ V F V F 5 0 Li Q V F Ln m Ln m Z Z Z Z Z Z m m m m m m m m m m m m V V V V V V _ _ _ O. vOi = vOi = vOi vOi vOi O O w O O O O Y = Y O = O E E y O a=i = E O E O O O a=i a=i O a=i a=i g 0 0 0 a0CL a a a a a a a 1 1 1 1 1 1 V V a 0_ V V a a °1 °1 a a 4�' d 'O 'O 'O 'O 'O 'O 'O 'O 'O 'O 'O 'O 'O 'O 'O � 07 m m m m m m m m m m m m m m07 Mueao isdn)so!pe�j e!oaoaoW a!gMJ0d 10 aseyo.and a01!enoiddd) aaspna z a!q!L4X2 ozoz VOW isdn:ivam oeuv co � o ci a >R 0 0 0 0 0 0 0 0 0 0 o a 00 0 0 0 0 Ln O' O' O' Il in' 00 O' O' in' O' 0) 1-1 1-1 in O L� Il Ln a in M M m e-1 e-1 N e-1 e-1 e-1 e-1 N e-1 e-1 e-1 a O y m O y O O O Z } Z Z Z V J m J F Q 'A F F l7 F H Z Cr Vf H OC = Q O Q O of Q Q of = N In to l7 W of 0c-1 Z ? � Q mN ZO Y— CO0- you O M O c-1A A A O d 0 0 0 0 0 0 0 0 0 0 0 0 0 O Z O O O O O O 0- 0- Z Z Z Z ua uU O O p p N e�-1 e�-1 N N p N —1-1 O N p O1 '� Y i 1"3 Y IY N m V 0- VI M) Y m x > = 3 > :.•Gl .Q O O. W A O. v0i H O O V = _ O Gl y Ol E to a0+ v1 C Y1 V O a V G O. H 2 M V OC G w 3 co _ > v m nn In s a2S v > a Cm m = V l+ = i y = V _ QJ N •= W W Y E Y m Q V O 41 O 0 O Ol .Q m = v m Li- F Gl Ol v m V W mU ix C = �1 O Ol j Y c U. = 0 Ol O E M y Ol m Q O 'O Y = In Y Y E •� G •= W E V V .Q I� .Q E N zcoy am coy LAi ° 0- � c°� c°� N oj� > � � 3 v = c 00 Y V O J J W W L- V = G E u1 v v N Ln to Ln O e-1 e-1 O O 1- O 1- O O O aj p N N N N N N N N N N N r,,,.• N N N N N N N N N N N Y = d d d d d d d d d d E .A W d d d d d d d d d d m = }F J W LL LL LL LL LL LL LL LL LL LL VI VI VI VI CL Y = u bA O = G = V = Y tw O = `. O = = V O m bA E m E ^ v w = m a m _y m c _ m a E a E � v '� a E a E E 'o a o W Z O O O co O ' m m m V (YO 9ii 'C O = _ O = 7 = 7 Y O = 7 = = 7 Y O O EE E E E Em a a a f G G G E E VO i O i O O i O Gi Gi O O C V C V 0. V w V w w V V V 4�' d Ol Ol Ol Ol Ol Ol Ol m m m m m m m Mueao isdn)solpe�j eloao;ow alge;a0d10 aseLpind J01 lenoiddV) 196pn9 Z a!q!4X3 OZOZ Vow isdn:ivam oeuv � o ci a >R 0 0 0 0 0 0 0 0 0 0 0 0 0 o a s, 0 0 00 0 0 rl 0i 0 0 0 0 a 0 0 N O O a Ln O M .•-� O 0 w Il i!1' i!1' 00' w O' O' Il O' Il c-1 O' Il c-1 M 00 0) M M Il n Ln w N c-1 m. Ln O '^ O O O O O O Z Z Z Z Z Z ' m IA GP't F Q F Z W Q' 0. Q 0: Q J< Q m _ v1 LL 0- o y O g o. LA O N w O O O tr3 O O O O O V 0. V LU 0. 0. 0. Z W W l0 z Ln P`e7 l0 a a Q NLn O O O tr3 O O O N O O LA N Y Q Om LA = V Y C ai y v Y QW m C m alai ai a } v m Y `o a, a, o. bA In } _ } i U Q _ > bA 3 v a, x m CL In ai 'C O _ = y W w .O } x O ai E ai ..a _ al O •= Y O E O V bA Y ixa_}+ = c� u mai tw > ai a 0. y o. o O w O V m ,m a=i > w „ E bA al = Y = F = O y C = = a1 = CL _ c=0 w d V j. F :� °C mcm E x � � y � '9 � � a, � v E a, o m Q to V F G Q = F F F V 0. W Y1 V W O O W QW Q t�/f rn l7 u1 Z V = O Z o. LL O cr = a 1-1 Ln N M a Ln N Ln e-1 N Ln a-1 O O O e-1 e-1 O O O O O O O 1- 'pF O O O O O O O O O O O O O O p N N N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N N N c E E c E E a c E c E c E c E c E E E a, a, a, a, a, a, a, a, a, a, a, a, a, a, a, a, a, a, yai Oj � m bAm "Am "Am "Am "Am "Am cc= o a`, cc= O 'o a`, cc= a`, cc= a`, cc= a`, cc= a`, cc= 0 0 LL LL Lu G J W W G J W Q W G W G W G W G W G J W J W } _ ° o } E _ m = = E m �' _ Y tY0 Y } L' W O _ ai O a1 m 4! m a_ bA . U, u O O al bA > i O O bA V Yai m bA v al E y bA Y _ .� c. E y = ai m N E _ 0 w C y C a, o Ij a, W u a, E Q = } o m w a, E _ ai v = Q Y 0. o = °.' 0 3 O V V a o. o. In Q O V a Q m > a V ac ° o. Q a In m 0 0. W W _ z _ z N ' G m G m V . V = C. 4! •_ O _ O 4! 4! •_ _ O _ O O _ G 4! ' Y O Y _ _ O Y O Y Y O a E Y E Y a a E E Y E Y Y E > a ai O O ai ai O O O O i ai ac V 06 V a ac ac V V a V a a V a ac 4�' d ` m m m m m m m m m O O O ai m > m > m > CO > E E E E E i i i i itn E _ E _ E _ E _ O O _ _ _ MueaJ isdn)so!pe�j e!oao;oW a!qe;aod;o aseyo.and a01!enoaddd) 196png z a!q!L4X2 ozoz VOW isdn:ivam oeuv Cl o- ci a >R 0 0 0 0 0 0 0 0 0 0 0 0 0 o a 1- 0 0 o v 0 0 O wO N 0 e-1 00 O 00 O 00 M O O O N' O a 00 N' O O O w Ln' 1-1 O O' 0) 0) Ln Ln' O' Ln' M In w a 1-1 0) 1-1 1-1 00 N a 1-1 I, m. e-1 e-1 N e-1 00 c O O O O O '^ O O ,? W Z Z Z Z Z } Z Z OOC 0>C > OTC m LA > ZA O d F 0 00 00c � 00 = a a"'c c c n O O O O O O O O O O X LU 4J a W W W 0 p a N M 0 u 0 N 0 0C n U a a O e-1 O O O e-1 O n0 0 O F w C C p w LL �^ al = al of i Gl = i m O al m G Gl Q = Y •= i i i al ai bD ._ O. al = E C v1 0A V = mY. Y 'm LL w D V F by Y m E m = Y O '_ +•' = Y •s. 0- tw N O2 Lu C O C y1 a+ 0 m = O y E � O. m •O-y� O = y F O W = al c a a, E a, a, nc v i - = bA E V O. V d G ix V > w �' ix .�_ _ d b0 m �' w +' m E c m v v Y = E Y o c 5 o _ ° c ^ .0 a1 al al .� aT+ O T al m O m i Y a=-+ m V = Y •_ y w Y V O m o m o "' - m Y a+ v o a c 3 �, a, = o °1 3 a, 'M Qj O V V V O 7 V .= w Gl 'O V al Y CO W al = W = a1 a V V Gl Q = V = al a m j0 0p G al 7 a _ ,O = VI >• E m E m EL a ai In = `° o o > m = 'o a m E ° y = •� m m `m o "y i0 .Q y w l7 m O O .O. aiQj '^ O 0mA d O ami ami O d >• d A m d ai O A d Q C a�i X O y p w d V Q ac ac In ac In In a ac V a y ac O O ac O. J = .� m ac W O. i. V m = 0 a U ac _ _ Y l7 Ii y N v N N r-1 a a .•-1 Q1 N a a Ln Ln O O O O r•1 r- O O O O O r•1 O O p NO N N N N N N N N N N N N N r,,,.• N N N N N N N N N N N N N N al � al V al V al E E E E E V E a E E V E c E c E a, a, a, 'V a, a, a, a, a, tw ' u o m m 3 o 3 o 3 o 3 o 3 o a, 3 o 3 o 3 o a, 3 o °1 cc� °1 cc� J W J W J W J W J W LL J W Q J W J W LL J W W G W G m m m = m = V = O t0 = t0 = O NbA v NM v y =' i = v O = m NM v NM v = V U bA Y O = 4! = 4! O O O = Y O V i = a1 = a1 O = 0A 0A a. = al = al al V = Y 7 V a. yOj O. •= a1 •= a1 O = _ Q. `—' i ai o ai o N a, W E ° i y r_ ai o ai o E c c 5 2 ° °' i v i v 0 3 a, E a, .Q Y i v i v a1 E CL 5 5 0 Ln m Ln m O a O v 5 o v v F �n m to m 0 v a a W W .' m G m G V ;; V m p, O O O O 4! 4! '= O 0 4! O O 4! O O y y y y o o f ai y O ai ai O E E E C C E ' E E E a1 a1 O °1 ° a1 °1 °1 a1 O O O a a a a m m V a a m a a m V V V O O O O y y y O O O O O Q 0 0 Q O O In In In In In E w E wai a E w E w `c `c `c tw nn a a a a a am a M M M M M M In In In ix ix Mueao isdn)so!pe�j e!oao;oW a!qe;a0d10 aseLpind a01!enoaddd) 196pna z a!q!L4X2 ozoz VOW isdn:ivaw muv o ci a >R 0 0 0 0 0 0 0 0 0 0 o a s, 0 v 0 0 0 00 0 N 0 0 0 O w O O O 0) O 00 O w O 0 O N' M' O Ln n O O e-1 N' O n e-1 a a M a O Ln N 00 O '�•, N n Ln O O O O O O O '^ '^ O ,? W Z Z Z Z Z Z Z } } Z _ cr o Z Z 7 OJC OQ to Ut aUm° laO ? FQ aF ix d '= O O LA M O O Z ~ O O O O O O O O O O O O O O O O O N a a a M Q V u Q LA Q LA a O a a 0 Q Q N u O O O '•r all N O N 14 e-1 e 4 r-r r-r N N r-r O m tw m = w V = i OAS m 'a _ > o_ aE, = o v 3 = O al F al — O 'bp to ~ m O �' al `° vO c " `° _ c Q °' to W Q S Z `c c = 3 = m 3 O = o O } a '� m Y a, F a! to O 'O O O _ +' m Y G � 4! 'O 01 4! m j F m = i m a E C Y to �' °p _ ° v Y a x ix 0°1n E } `— ai m ai •' a, = m to Y m = v a, o Y Q V O W w F a, N V Y L — E_ _ "° v a, y Q 3 Y = o E — Y = 0n 3 c a, _ °' S > E m w ay a, m >• v w _ __ E a, Y a a Q = V E = O o Q _a E y OA ,_ v = O ai = Ln to rY a, �+ 4! _ m a! Q a! O. O -0 = m '^ m Z N •i O a-1 V Y OC i i i ;° y Qtw ° m m a=i p i mai 0- E m d or $ y O = c}i ° .__ j n" v m w y m v " y = 0B E Y = ° c y E `m O y c °' m Q = E m = o Y ° = v t °' C m a, a=, E C m to `o .WO Ep o 'C _a c E O o to w aJ cm 2 7 O' = C tb O• �C Y al aJ Y O d •bA = •7 •bA S = Y V aJtw IL W bA G IL = O. • ai E F O. •= v}i '=V1 O al O. _ W � Q W O ��.+ V to W Q ti O F W M to M M tD a n a N a•-1 a O O O O O -r O O O O r- # o 0 0 0 0 0 0 0 0 0 0 p N N N N N N N N N N N r,,,.• N N N N N N N N N N N q al = al al } al } al = al m } al V Eai ai ai ai ai V E a a, V E E Q E E _ = E _ V 3 0 0 3 o 3 o a cc m ccmccm J W Q J W J W W G W G Q J W Q W G r m m m _ _ _ ;� m > _ r0o C O V O V O m m m >• Y to m Y Y Y Q m Q = = V Y 2 � i •V Q = U al m pA = al m Op al m pp Y = Y 7 = V Y m :.. al Y w, bn E _ c 0—° __ "—° __ � v M E E a Q 2 a E V Y W = m Y W = Y W = O. OO O. EO Q •� Y to = O al T ar O _ = to 0- = = to = = to O u O u v � __ 'o Q Q u O u w c c a, o O n Y V m Zi V O O = •= O O w •_ O = O Y = V V = O a, c E a, c a, c E O E a, ai ai O E E E ° E ° E Q` ti coy Q` ti Q` ti co ai 0 y rr u Q` Q` Q` rr u _ _ = LU m O ^ © O O O 'O to C a i i C LL LL LL W Qj ' O E O O E E m O Q to d LA m m LA LA m m m m J m O W O Q Q Q Li- Q O m V o 0 0 0 0 0 0 0 0 o O abi ai aia"A, a"A, aaii a"A, a"A, ai aiaaii ai aiaaii aC aC aC aC aC aC aC aC aC aC aC Muejo isdn)so!pe�j e!oao;oW a!qe;aod;o aseLpind a01!enoiddd) 196png z a!q!L4X2 ozoz VOW isdn:ivam oeuv N � o LM ci a >R tiz o 0 s+: Ln o +Nit +Nit N m � m � c m m W } } J a = J Z LLJ O a a M O e-1 G1 m co O V •U L Gl � ' a m a° n n c c o o tw Y Gl Gl O 0: i N N N O O G N N C C E E 41 13, 3 0 3 o J W J W L a+ m C N IL bA V Gl Y4 � O Gl �n m a a` t Z c o. c o h, 1_ V a` a` s 'S dui• ' v al c - m v m m m C C ci O O ' ix