Item K04 K.4
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
Mayor Pro Tem Craig Cates,District 1
The Florida Keys '
Y � �F' Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: K.4
Agenda Item Summary #10199
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment 1 to State of Florida
Department of Transportation Public Transportation Grant Agreement GIV31 as executed by the
Director of Airports providing an additional $675,000.00 in funding for Essential Airport Equipment
for the Key West International Airport; requires a 50% match from Airport Operating Fund 404.
ITEM BACKGROUND: This grant is to provide, install and upgrade essential safety and security
equipment. The equipment will be for security, access control and emergency response.
PREVIOUS RELEVANT BOCC ACTION: On March 17, 2021, the BOCC approved the
original FDOT Grant Agreement GIV31, and on September 15, 2021, the BOCC adopted
Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT
grants as received to meet deadlines for returning the grants to the granting agency and expedite use
of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission
meeting.
CONTRACT/AGREEMENT CHANGES:
Amendment 41 adds an additional $675,000 for FY22 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
EYW Essential Equip GIV31 Amend 1
FINANCIAL IMPACT:
Effective Date: 03/18/2021
Expiration Date: June 30, 2026
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K.4
Total Dollar Value of Contract: $675,000.00
Total Cost to County: none
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
COST TO AIRPORT: $675,000.00 (Match 50%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
02/16/22 404-63002 - KEY WEST AIRPORT R & R $675,000.00
REVIEWED BY:
Beth Leto Completed 01/26/2022 3:09 PM
Richard Strickland Completed 01/30/2022 10:06 PM
Pedro Mercado Completed 01/31/2022 10:08 AM
Purchasing Completed 01/31/2022 10:39 AM
Budget and Finance Completed 01/31/2022 10:40 AM
Maria Slavik Completed 01/31/2022 11:24 AM
Liz Yongue Completed 02/01/2022 10:56 AM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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K.4.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
438666-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1V31 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A CL
CSFA Number: 55.004 0.
CSFA Title: Aviation Grant Program .
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered
into on by and between the State of Florida, Department of Transportation y
("Department'), and Monroe County, ("Agency"),collectively referred to as the"Parties."
RECITALS
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WHEREAS, the Department and the Agency on 3/18/2021 (date original Agreement entered) entered into a Public
Transportation Grant Agreement("Agreement'). e®
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. I
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended Adding FY22 funding
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
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X Aviation
Seaports
_ Transitrr
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Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit) y
(Note: Section 15 and Exhibit G do not apply to federally matched funding) y
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
® *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc11Na
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/® decreased by $1,350,000 bringing the revised total
cost of the project to 1,650,000.
The Department's participation is X increased/ decreased by $675,000. The Department agrees to CL
participate in the Project cost up to the maximum amount of $825,000, and, additionally the Department's
participation in the Project shall not exceed 50.00%of the total eligible cost of the Project.
Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any v,
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. 0
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AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Bv: By:-
Name: Richard Strickland Name: Daniel Iglesias °3
Title: Director of Airports Title Director of Transoortation Development
01.25.2022
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NROE COUNTY ATTORN STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
'r%i-a�C1YE S FORM
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Legal Review: Alicia Trujillo
PED O J.
ASSIST UNITY A RNEY
Date 1/26/22 �
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K.4.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72"00-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02/20
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West Int'I Airport Essential Airport Equipment
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B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe County
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): To provide, install and upgrade essential safety and security equipment. The
equipment will be for security, access control, and emergency response.
D. Deliverable(s): LU
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The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting LU
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to): I
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The 0)
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 72"00-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS ocCO2120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year: CL
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Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
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Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description
Amount
438666-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000.0( `®
438666-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $675,000.0( `n
438666-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $675,000.0( >-
438666-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Pro ram $150,000.0(
Total Financial Assistance 1 $1,650,000.0(
B. Estimate of Project Costs by Grant Phase:
State Local Federal i
Phases" State Local Federal Totals
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0( >-
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0(
Environmental/Design/Construction $825,000.00 $825,000.00 $0.00 $1,650,000.00 50.00 50.00 0.0(
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0(
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0(
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0(
(Transit Onl
"Tota/s $825 000.00 $825 000.00 $0.00 $1,650,000.00
"Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant r-
Agreement. y
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BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
--------m- ........
Signature Date
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K.4.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC T DEVELOPMENT
STRATEGIC
EVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2/20
EXHIBIT D
AGENCY RESOLUTION
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PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC07J20
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
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HE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
OBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $825,000 y
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: httas:C/a s.fldfs.cornffsaa/searchatalo .a
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
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State Project Compliance Requirements for CSFA Number 55.004 are provided at:
https.,//aR2s,fldfs.com/fsaa/searchCom lia ce.asp �-
The State Projects Compliance Supplement is provided at: htt s;//a2ps.fldfs.com/fsaa/com liance.aspx
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDAI
APPROVALFUNDS
1V31
1/25/2022
CONTRACT INFORMATION
Contract: G 1 V31
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) CL
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053 rr
Beginning Date of This Agreement: 03/18/2021
Ending Date of This Agreement: 06/30/2026 y
Contract Total/Budgetary Ceiling: ct=$825,000.00
Description: Key West International Airport Essential Airport Equipment
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/ REVIEWED APPROVEDIREVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER 1/25/2022
Action: Supplemental
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Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
Amount: $675,000.00
Financial Project: 43866629401
Work Activity(FCT): 215 C7
CFDA:
Fiscal Year: 2022
Budget Entity: 55100100
Category/Category Year: !088719/22
Amendment ID: S001
Sequence: 00
User Assigned ID: S001
Enc Line(6s)/Status: 0002/04
Total Amount: $675,000.00
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