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Item K08 K.8 County f � .�� ��� BOARD OF COUNTY COMMISSIONERS Mayor David Rice,District 4 Mayor Pro Tem Craig Cates,District 1 The Florida Keys ' Y � �F' Michelle Coldiron,District 2 Vacant,District 3 --' Holly Merrill Raschein,District 5 County Commission Meeting February 16, 2022 Agenda Item Number: K.8 Agenda Item Summary #10217 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Approval to include the fee summary sheet as an attachment to Jacobs Project Management Co.'s PSO 12/15-E3 that was approved at the BOCC meeting on January 21, 2022. The PSO is for design and bid phase for a new Chiller System for the Main Terminal of the Florida Keys Marathon International Airport. The PSO is $53,767.00 and is being funded by FDOT Grant GIP52 and Airport Operating Fund 403 (20%). ITEM BACKGROUND: When the PSO was approved at the BOCC meeting on January 21, 2022, the fee summary sheet was omitted in error. The Marathon Airport's chiller system is failing and is beyond economical repair. FDOT recently agreed to amend MTH Interior Rehab. Grant Contract GIP52 to include the replacement of the chiller system in the grant contract scope of work. PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for Professional Services with Jacobs Project Management Co. for General Consulting Services for both Monroe County Airports on February 15, 2017, and on August 18, 2021, approval of Amendment 1 to FDOT grant GIP52 adding the replacement of the MTH Chiller System to the scope of work covered under the grant and approval to advertise a competitive solicitation for a new Chiller System. Approval of Jacobs PSO 12/15-E3 on January 21, 2022. CONTRACT/AGREEMENT CHANGES: adds fee summary sheet to PSO STAFF RECOMMENDATION: Approval. DOCUMENTATION: Jacobs PSO 1215-E3 MTH Chiller Design-Bid FINANCIAL IMPACT: Packet Pg. 1938 K.8 Effective Date: Upon Execution Expiration Date: 365 days after execution Total Dollar Value of Contract: $53,767.00 Total Cost to County: $0 Current Year Portion: Budgeted: Yes Source of Funds: FDOT Grant GIP52 (80%) and Airport Operating Fund 403 (20%) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: N/A Grant: County Match: Insurance Required: Yes Additional Details: REVIEWED BY: Beth Leto Completed 01/28/2022 5:47 PM Richard Strickland Completed 01/30/2022 10:11 PM Pedro Mercado Completed 01/31/2022 10:06 AM Purchasing Completed 01/31/2022 10:38 AM Budget and Finance Completed 01/31/2022 10:41 AM Maria Slavik Completed 01/31/2022 11:10 AM Liz Yongue Completed 02/01/2022 10:48 AM Board of County Commissioners Pending 02/16/2022 9:00 AM Packet Pg. 1939 K.8.a MASTER AGREEMENT FOR PROFESSIONAL SERVICES 27, TASK ORDER FORM Effective Date Upon Execution Task Order No. 12/15-E3 403-635111-SC_00038 (G1P52) Client Project No. GAMD88 Engineer Project No. E9Y379E3 This Task Order is entered into on the effective date noted above pursuant to the "Master LO Agreement for Professional Services" between Monroe County, Florida("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized—Chiller Replacement—Design and Bid Phase Services Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and o consists of 5 page(s). Pricing LU N/A Time and Expense per Agreement and Appendix B to the Agreement. W X Firm Fixed Price of$ 53,767.00 1 co N/A Other(Describe): R �COUNTY A FIN VE FORM Schedule Services may commence on Execution i ED O J ASS6 tihir5'ATTORNEY Services will cease by 365 days mate 1/10/22 Other (SEAL) BOARD OF COUNTY COMMISSIONERS = ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY,FLORIDA By By LO As Deputy Clerk Mayor/Chairman N T- o CONSULTANT: CL JACOBS PROJECT MANAGEMENT CO 0) Jeffrey D. Digitally signed by Jeffrey D.Acton DN:cn=Jeffrey D.Acton,o=Jacobs (J pPMCo),ou, B Acton esnait--JetfreyActon@Jacobs.cm,c=US Jacqurac ne ON:wasignedby Jaoss't- Rosa y /"� ` _ Date:2022.01,07 17:48:16-05'00' eline ON: J Engin a rig, US, o=Jeooba EnWneerinB. SM011=eoqual ne.ro$00000bs.o Witness Ross Date:2022.01.0808:58:15-05'00' Title S. Region PM/CM Services Group Leader 0 File: MSTR APS—Monroe County Page 1 of 1 Packet Pg. 1940 K.8.a Exhibit A—Scope of Work(12t16- E3) Monroe County Florida Keys Marathon International Airport(MTH) Chiller Replacement—Design and Bid Phase Services SCOPE OF WORKLO cy Jacobs will provide HVAC and electrical engineering documents for the replacement of the existing chiller.These improvements will be located at the Florida Keys Marathon International r- Airport in Marathon,Florida.All design work shall be designed in accordance with the Florida Building Code 2020. The scope will be designed as Alteration Level 1 in accordance with Florida Building Code 503.1 as an equipment replacement.Florida Building Code 706.2 allows the replacement of equipment to occur without complete evaluation of structural loads,but simply an evaluation of the dead weight of the equipment.Performing this chiller replacement under this provision will allow the project to be completed quickly and with less expense. Jacobs will analyze the existing chiller and space requirements to propose a design for the y replacement of the existing chiller and pump as part of the base scope of work. The base scope services will include a new single chiller,two chilled water pumps with variable frequency drives U. (for redundancy purposes),associated piping,a new chemical treatment system,and a new chiller packaged controller. An alternate proposal of replacing the existing chiller with(2)chillers to co provide some redundancy of the system will be investigated along with the replacement of the >- chilled water piping within the chiller yard to accommodate this set up. The alternate will include W a cost estimate for client review and recommendation.Once client has determined the appropriate direction Jacobs will proceed with the final design of the selected replacement chiller system (standard replacement or a two-unit redundancy chiller system). Scope also includes field LM verifying and reviewing the existing electrical capacity.It is our assumption that there is enough electrical capacity for the base scope of work chiller replacement.Electrical upgrades to accommodate a redundant system will be evaluated and recommendations provided. Scope also includes field verifying and reviewing the existing structural capacity.It is our assumption that the existing exterior concrete rails and floor have ample capacity for the base scope of work chiller replacement. Structural upgrades to accommodate a redundant system will be evaluated and recommendations provided. LY r9 LO cv EXISTING CONDITIONS r- o CL The current chiller system is in poor condition and in need of replacement.The chilled water N piping downstream of the chilled water pump appears to be in good working condition and does not need replacement. It is anticipated that the chilled water piping to the building and the piping between the chillers and pumps are not in need of replacement and thus not part of the scope of work. The scope includes only modifying the existing piping system for connections to new equipment. There is a single existing chilled water pump within the mechanical room and it is recommend that this be replaced as part of this project. Page 1 of 5 Packet Pg. 1941 K.8.a DESCRIPTION OF WORK The design and bidding services will provide the following: Article A—90%Design The project will be designed in only two phases 90%and 100%. This will allow review from the owner of design documents and incorporation of any comments provided during that review. r9 A site verification field visit with the engineering team will be included. LO cv The specific tasks Jacobs will perform are as follows: 0 A meeting with Monroe County will be held virtually to review the 90%Design documents and generate comments towards the next design phase. The 90% design will include the following drawings: • Title Sheet • An area location map and legal description of property. • General Notes,abbreviation and code information. • Floor plan drawn at an architectural scale that will allow the entire are of work to beLU �+ shown on one sheet,without break-lines and with notes and dimensions. • Mechanical Engineering:Drawings of chilled water system to communicate the design intent and coordination with other disciplines and specifications. • Electrical Engineering:Drawings for power associated with chiller replacement,affected CO panel schedules,and specifications. >- Services for Article A will be provided under a lump sum basis. Article B—100%Design The specific tasks Jacobs will perform are as follows: After written authorization to proceed and based on the approved 90% Design Phase we will prepare the bid and construction documents for permit and construction of the building. We will finalize the construction documents and incorporate final owner comments from the 90%review. The construction documents will include signed and sealed mechanical (HVAC) and electrical plans. LO cv Documents shall include all content from the 90%design with the incorporation of final owner review comments. CL N Services for Article B will be provided under a lump sum basis. 0 Article C—Bid Phase Services Upon completion of the construction documents and at the request of the Airport,Jacobs will prepare the project documents for bidding. Jacobs will perform bidding support services,the following terms will apply: Page 2of5 Packet Pg. 1942 K.8.a • The County appoints Jacobs as its Agent, and Jacobs accepts such appointment to perform bid/procurement services on its behalf in connection with the project. • Such services shall be performed under County's direction and in accordance to such forms, terms and conditions, or modifications or revisions to same as County may in its sole discretion at any time instruct Jacobs to use. All services shall be carried out in accordance with the procedures mutually agreed upon by County and Jacobs. • Jacobs shall not have authority to accept or bind the County in any way to changes, c� modifications,revisions,alterations,amendments,or supplemental,additional,or different LO terms and conditions(hereinafter referred to as "deviations")which may be submitted or requested by a vendor or contractor. Jacobs shall immediately submit any deviations from y the County's standard terms and conditions to the County for review by the County's Purchasing Manager or their representative and such deviations shall not be accepted by o Jacobs unless Jacobs receives express written approval thereof from the County's Project and/or Purchasing Manager or their representative. • All documents issued by Jacobs hereunder shall be signed by Jacobs for the County if so m directed. The ownership and title of all items purchased hereunder shall pass directly from o the selling party to the County, and Jacobs shall at no time be a party to such transaction other than as agent of the County. The County shall have the unilateral right to have the commitment authority of Jacobs, its employee or this limited agency authorization in its W entirety revoked and cancelled at any time, with or without cause. The County shall be obligated directly to the selling party for all payments for materials, equipment, supplies and services procured hereunder. co • The County shall hold Jacobs and its employees harmless from any claims,suits or liabilities >" arising out of any breach or other failure of performance by any contractor, vendor or supplier under any contract or purchase order issued by Jacobs hereunder. The following task will be performed as part of the bid phase services: N • Coordinate with the County Purchasing Department and the Airport to advertise for bids. • Coordinate with the County to provide electronic copies of the bid documents to prospective bidders c, • Prepare for and attend a project pre-bid conference • Prepare responses to address requests for information from prospective bidders • Prepare and coordinate the issuing one(1)addendum with the County purchasing department. LO • Revise bid documents as necessary for the addendum • Review bids for responsiveness • Prepare a bid tabulation CL • Make a recommendation for award based on review of the bid information submitted. 0 0 QUALIFICATIONS AND ASSUMPTIONS For the purpose of providing a stipulated fee amount,this proposal has been based on the following o qualifications and assumptions: Page 3 of 5 Packet Pg. 1943 K.8.a • As-built documents will be provided by owner,including underground utilities. • Permit issuance related work such as processing plans through City, County, and/or State agencies,other than plan revisions requested by such agencies,are not included. • Government Agency cost for all building and engineering permit fees are not included in this proposal. cE • Construction Administration Services are not included. • Life Cycle Cost Analysis is not included. °® • The testing scope of services along with the construction testing is by others. • Proposal is based on the existing electrical systems having adequate capacity to LO properly serve the chiller replacement.No major modifications to the existing electrical systems are included in this proposal for the base scope of work. y • Proposal is based on the existing structural systems having adequate capacity to properly support the chiller replacement.No modifications to the existing structural systems are included in this proposal for the base scope of work. • Jacobs is not responsible for obtaining any permits.Permits are to be obtained by the contractor.Jacobs will monitor the contractor's progress through the permit process for the client and provide follow up periodically with the permitting agency to verify the status,but it is ultimately the responsibility of the contractor to obtain all permits. • It is assumed that the existing utilities (with required capacity) are available adjacent to the replacement chiller. • Other services not described in the scope of work. I Items identified as not included or limited in the scope of services can be provided or co expanded upon as additional services under a separate agreement or supplemental to this agreement. REFERENCES The client will need to provide the following documentation to Jacobs before commencing with our scope of work. _ • As-built documentation of the existing facility. LY r9 COMPENSATION LO cv See attached spreadsheet. 0. N 0 SCHEDULE We anticipate completion of the deliverables in accordance with the following schedule: The overall duration of this effort will be as noted below: Item Duration(Business Days) Page 4 of 5 Packet Pg. 1944 K.8.a A.90%Design 45 business days. B. 100%Design 20 business days from approval of the 90% Design Submittal. C.Bid Phase Services 60 business days from completion of 100%Design. r9 LO cv 0 U 0 C m U LU CO LY r9 LO cv o CL N 0 Page 5 of 5 Packet Pg. 1945 K.8.a JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE Monroe County Airports Airport: N Florida Keys Marathon International Airport Project: Chiller Replacement-Design and Bid Phase Services = CJ FEE SUMMARY r9 BASIC SERVICES Hours Fee T- a.. r- Article A&B:Design Phase Services 261 $ 35,867 Article C:Bidding Phase Services 108 $ 17,900 O Total Basic Services Lump Sum Fee 369 $ 63,767 $ - O TOTAL LUMP SUM PROJECT FEE 369 $ 53,767 ni LU I LU co M r r- N r- CL o O ni ni 1 Packet Pg. 1946 AC o jOI7/z - CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE! BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[ REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement of this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). N PRODUCER LIC #0437153 1-212-948-1306 CONTACT W NAME: Marsh Risk & Insurance Services PHONE FAX CIRTS Support@jacobs.com A/C No Ext: A/C,No 1-212-948-130 0) E-MAIL 633 W. Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Los Angeles, CA 90071 INSURERA: ACE AMER INS CO 22667 INSURED INSURER B: Jacobs Project Management Co. cy INSURER C C/O Global Risk Management 1000 Wilshire Blvd., Suite 2100 INSURER D7 t r INSURER E: Los Angeles, CA 90017 r INSURER F: N COVERAGES CERTIFICATE NUMBER: 62390167 REVISION NUMBER: 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI; CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD A X COMMERCIAL GENERAL LIABILITY HDO G72493503 07/01/21 07/01/22 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR DAMAGE ( RENTED 500,000 PREMISES Ea occurrence $ � cu X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ LLJ 1,000,000 N X POLICY❑ PRO JECT ❑ LOC PRODUCTS-COMP/OPAGG $ 1,000,000 0) OTHER: $ A AUTOMOBILE LIABILITY ISA H25545631 07/01/21 07/01/22 COMBINED SINGLE LIMIT $ 1,000,000 I Ea accident00 X ANY AUTO T BODILY INJURY(Per person) $ OWNED SCHEDULED 04 ,: J` BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS LLJ HIRED NON-OWNED PROPERTYDAMAGE w AUTOS ONLY AUTOS ONLY y _ �� ..L I •-- Per accident) $ 7 . 15 . 2021 W a $ ta UMBRELLA LAB h _. � r OCCUR ""'�` - -- EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE -_, AGGREGATE $ DED RETENTION$ $ A AND EMPLOYERS'LIABILITY WORKERS COMPENSATION WLR C67817540 (AOS) 07/01/21 07/01/22 X STATUTE OERH A ANYPROPRIETOR/PARTNER/EXECUTIVE � N/A SCF C6781762A (WI) 07/01/21 07/01/22 E.L.EACH ACCIDENT $ 1,000,000 _ OFFICER/MEMBER EXCLUDED? * 07/O1/22 1,000,000 A (Mandatory in NH) WCU C67817588 (OH) 07/01/21 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY EON G21655065 012 07/01/21 07/01/22 PER CLAIM/PER AGG 2,000,000 M LO DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) OFFICE LOCATION: Jacksonville, FL 32202. PROJECT MGR: Ryan Forney. CONTRACT MGR: Jack Renton. SENIOR CONTRACT MGR: r" Christopher Bowker. RE: Monroe County Airports - General Consulting Services Master Agreement with Jacobs Project Management Company for Professional Services at Key West International Airport and The Florida Keys Marathon CL International Airport. CONTRACT END DATE: 02/14/2022. PROJECT NUMBER: E9Y16700. SECTOR: Public. The Monroe County Boi vj of County Commissioners, its employees and officials are added as an additional insured for general liability & auto J0 0 liability as respects the negligence of the insured in the performance of insured's services to cert holder under contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NO'. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI Monroe County Board of County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED II ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORIZED REPRESENTATIVE r..r Key West, FL 33040 USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Cert_Renewal Packet Pg. 1947 62390167 K.8.a DATE SUPPLEMENT TO CERTIFICATE OF INSURANCE 06�07�2022 NAME OF INSURED: Jacobs Project Management Co. Additional Description of Operations/Remarks from Page 1: y 0) EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* M V3 r CN O U M O U LU 00 Additional Information: *$2,000,000 SIR FOR STATE OF: OHIO M V3 r N r o CL 0) O U U SUPP(05/04) Packet Pg. 1948