Item L1 L.1
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
Mayor Pro Tem Craig Cates,District 1
The Florida Keys '
Y � ��F' Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: L.1
Agenda Item Summary #10143
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Emily Schemper(305) 289-2500
N/A
AGENDA ITEM WORDING: Approval of a Resolution Accepting and Approving Supplemental
Amendment No. 3 to the Joint Participation Agreement (JPA) GIA71 with the Florida Department
of Transportation (FDOT), adding $300,000 and a time extension to June 30, 2024, for Monroe
County's Transportation Planning Program; funded at 87.5% by FDOT ($262,500), the County's
share is 12.5% ($37,500).
ITEM BACKGROUND:
Since 2012, the Monroe County Board of County Commissioners' ("Monroe County" or the
"County")transportation planning functions have been funded under a Joint Participation Agreement
("JPA" or"Agreement") executed with the Florida Department of Transportation ("FDOT").
The current FDOT agreement, JPA No. GIA71, was executed on June 10, 2019, and totaled
$300,000 ($37,500 of which is the County's portion), Supplemental Agreement No. 1 approved on
May 20, 2020 totaled $300,000, and Supplemental Agreement No. 2 approved April 21, 2021 totaled
$300,000, bringing the current Agreement total to $900,000 ($112,500 of which is currently the
County's portion). The requested Supplemental Agreement No. 3 shall extend the current
Agreement's deadline to June 30th, 2024, and will increase its total amount by $300,000 ($37,500 of
which will be the County's portion), to bring the Agreement's overall total to $1,200,000 ($150,000
of which constitutes the overall total of the County's portion).
JPA No. GIA71 authorizes reimbursement at 87.5% from FDOT for up to two full time
transportation planning positions and for a transportation engineering consultant. Monroe County
uses this Agreement for transportation concurrency review, traffic engineering support, the biennial
U.S. 1 Arterial Travel Time and Delay Study, and to perform miscellaneous transportation planning
studies. Funding under this Agreement is further utilized for consultants to provide assistance for
private development review, maintenance and updates to the long-range transportation plans, and
comprehensive plan, and/or land development code, as necessary.
Private Development does pay a fee for transportation concurrency review.
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PREVIOUS RELEVANT BOCC ACTION:
May 16, 2012 - Approval of JPA No. AQN-53 in the amount of$150,000 for the transportation
program.
April 17, 2013 - Approval of Supplemental Agreement No. 1 to increase the JPA to $380,000.
May 21, 2014 - Approval of Supplemental Agreement No. 2 to increase the JPA to $610,000.
April 15, 2015 - Approval of Supplemental Agreement No. 3 to increase the JPA to $910,000.
March 23, 2016 - Approval of Supplemental Agreement No. 4 to increase the JPA to $1,210,000.
May 17, 2017 - Approval of Supplemental Agreement No. 5 to extend the agreement deadline to
June 30th, 2018.
March 28, 2018 - Approval of Supplemental Agreement No. 6 waiving the local match requirement.
May 16, 2018 - Approval of JPA No. GOW86 in the amount of$300,000 for the transportation
program.
May 22, 2019 - Approval of JPA No. GIA71 in the amount of$300,000 for the transportation
program.
May 20, 2020 - Approval of Supplemental Agreement No. 1 in the amount of$300,000 for the
transportation program.
April 21, 2021 - Approval of Supplemental Agreement No. 2 in the amount of$300,000 for the
transportation program.
CONTRACT/AGREEMENT CHANGES:
Supplemental Agreement 42 - adding $300K and time extension
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Resolution_Atty Aprvd
GIA71 Supplemental Agreement 3_Atty Aprvd
FINANCIAL IMPACT:
Effective Date: 2/16/22
Expiration Date: 06/30/2024
Total Dollar Value of Contract: $1,200,000
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Total Cost to County: $150,000
Current Year Portion:
Budgeted: Yes
Source of Funds: 125-50519-530490-GW1901 (G1A71)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: FDOT Financial Project No. 252228-1-14-09
County Match: 12.5 %
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Emily Schemper Completed 01/31/2022 2:35 PM
Christine Limbert Completed 01/31/2022 8:12 PM
Purchasing Completed 02/01/2022 8:33 AM
Budget and Finance Completed 02/01/2022 9:08 AM
Maria Slavik Completed 02/01/2022 9:25 AM
Liz Yongue Completed 02/01/2022 10:44 AM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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EXHIBIT C
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MONROE COUNTY, FLORIDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. -2022
A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ACCEPTING AND APPROVING THE FLORIDA DEPARTMENT N
OF TRANSPORTATION ("FDOT") JOINT PARTICIPATION AGREEMENT ("JPA")
SUPPLEMENTAL AMENDMENT NO. 3 BEARING CSFA/CFDA NO. 20.205. U_
WHEREAS, the State of Florida through FDOT and the Board of County Commissioners
of Monroe County, Florida (the "County"), recognize the need for transportation planning
functions including but not limited to transportation concurrency review, traffic engineering E
support, the County's biennial U.S.1 Arterial Time and Delay Study, the performance of 2,
miscellaneous public transportation planning studies, utilization of consultants to provide for
transportation planning assistance required in connection with review of development c
applications, and maintenance and updates to long-range transportation plans, the Monroe County 2.
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Comprehensive Plan, the Monroe County Code of Ordinances, and the Monroe County Land r_
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Development Code, as necessary; and CL
WHEREAS, due to FDOT administrative updates and contract formats, FDOT has 0
requested that it and the County enter into a new JPA that shall fund the County's transportation .�
planning functions; and
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WHEREAS, on May 22, 2019, JPA GIA71 was adopted and totaled $300,000; and
WHEREAS, on May 20,2021,JPA GIA71 Supplemental Amendment No. 1 was adopted 2�
and increased the agreement by $300,000, bringing the agreement total to $600,000; and
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WHEREAS,on April 21,2021,JPA GIA71 Supplemental Amendment No.2 was adopted
and increased the agreement by $300,000, bringing the agreement total to $900,000; and
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WHEREAS, Supplemental Amendment No. 3 will extend the contract deadline to June
30,2024 and increase the agreement by $300,000 bringing the total contract to $1,200,000.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, THAT:
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EXHIBIT C
Section 1. Recitals and legislative intent. The foregoing recitals and statements of
legislative intent are true and correct and are hereby incorporated as if fully
stated herein; and
Section 2. The JPA Supplemental Amendment No. 3 before the Board of County
Commissioners of Monroe County, Florida, at its regular February 16,
2022, meeting, is hereby approved and accepted.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, a
at a regular meeting of the Board held on the 16'day of February 2022. a,
Mayor David Rice
Mayor Pro Tem Craig Cates
Commissioner Michelle Coldiron
Commissioner Vacant
Commissioner Holly Merrill Raschein U-
BOARD OF COUNTY COMMISSIONERS Q
OF MONROE COUNTY, FLORIDA
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BY
(SEAL) MAYOR DAVID RICE
ATTEST: KEVIN MADOK, CLERK
By
AS DEPUTY CLERK
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MONROE COUNTY ATTORNEY
Chi RISI INE LIMBF:RT•BARROWS
ASSISTANT COUNTY ATTORNEY
DATE... 1/11.LZ
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AMENDMENT NO. 3 TO THE JOINT PARTICIPATION AGREEMENT ("JPA") BY
AND BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND THE
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Amendment Three to Joint Participation Agreement G1A71, executed on June 10, 2019 E
("Agreement" or the"Contract") incorporated herein by reference,between Monroe County, Florida,
a political subdivision of the State of Florida ("MONROE COUNTY', the "COUNTY', or the
"MONROE COUNTY BOCC"),and the State of Florida Department of Transportation,a component
agency of the State of Florida ("FDOT" or the "DEPARTMENT"), programmed under Financial
Project Number 252228-1-14-09 (the "PROJECT"), is entered into this day of
, 2022.
WITNESSETH:
WHEREAS, the Agreement was entered into by both parties pursuant to the approval of
the DEPARTMENT and of MONROE COUNTY pursuant to the latter's approval of Monroe
County BOCC Resolution No. 143-2019, adopted on May 22"d 2019, in the total amount of Three ,
Hundred Thousand Dollars ($300,000.00); and
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WHEREAS, Supplemental Amendment No. 1 to the Contract was entered into by both 2-
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parties pursuant to the approval of the DEPARTMENT and of the COUNTY pursuant to the latter's
approval of Monroe County BOCC Resolution No. 144-2020, adopted on May 20th, 2020, in the CL
total amount of Three Hundred Thousand Dollars ($300,000.00); and
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WHEREAS, Supplemental Amendment No. 2 to the Contract was entered into by both -�
parties pursuant to the approval of the DEPARTMENT and of the COUNTY pursuant to the latter's
approval of Monroe County BOCC Resolution No. 163-2021, adopted on April 21', 2021, in the
total amount of Three Hundred Thousand Dollars ($300,000.00); and
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WHEREAS,the above-referenced parties mutually find that it is necessary to increase the
total Contract amount by Three Hundred Thousand Dollars ($300,000.00) to provide additional E
dollars needed for the PROJECT as identified in attached Exhibit "B", "Amended Financial 2
Summary", both of which are hereby incorporated as if fully stated herein; and
WHEREAS, the COUNTY will invoice the DEPARTMENT on a quarterly basis for a
completed work. The COUNTY must submit the final invoice on this PROJECT to the a�
DEPARTMENT within one-hundred-and-twenty(120)days after the expiration of this Agreement.
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NOW,THEREFORE,in consideration of the mutual covenants and agreements contained
herein, together with other good and valuable consideration, the adequacy, sufficiency, and receipt
of which are hereby expressly acknowledged,the parties declare as follows: �.
Section 1. The foregoing recitals are true and correct and are hereby incorporated as if fully
stated herein.
Section 2. The Agreement dated June 10th, 2019, as amended, is hereby amended as follows:
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-09
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• Financial Provisions shall be increased by an amount not to exceed Three Hundred
Thousand Dollars ($300,000.00). The contract shall not exceed One Million Two-Hundred
Thousand Dollars ($1,200,000.00).
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• Exhibit "B" shall be supplemented by the increased amount of Three Hundred Thousand
Dollars ($300,000.00) in the attached Exhibit"B".
• Exhibit "C" shall be supplemented by incorporating the Resolution approving this
Amendment Three to Joint Participation Agreement between State of Florida Department
of Transportation and Monroe County in the attached Exhibit C.
• General Requirements shall be amended to extend the completion date of the PROJECT to
June 30, 2024.
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All other terms and conditions of the Contract are in effect and remain unchanged. 2
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[signatures on the following page] M
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-09
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MONROE COUNTY: STATE OF FLORIDA,DEPARTMENT OF
TRANSPORTATION:
By: By:
COUNTY MAYOR District Secretary
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ATTEST: ATTEST:
(SEAL) (SEAL)
By: By: Q
COUNTY CLERK Executive Secretary
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LEGAL REVIEW: LEGAL REVIEW:
MONROE COUNTY/ wr
lP .. 1+t 0 A:.(:
Chi RISITNE LIMBERT•BARROWS
ASSISTANT COUNTY ATTORNEY
By: DATE �/_11L22 — By:
M
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COUNTY ATTORNEY District Chief Counsel
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-09
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EXHIBIT "A"
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING CONSULTANT SUPPORT
The purpose of this task is to provide funding assistance for the transportation
planning consultant to support the Monroe County Transportation Planning
program. This support will provide assistance for general transportation planning
and analysis activities. The activities will include short and long range transportation 0
planning,plan updates,planning studies, traffic operational analyses, data collection, U-
technical support, and review of development proposals. The activities may also
include bicycle and pedestrian planning and analysis, scenic highway planning,
coordination, and designation activities, and other activities necessary to support the
transportation planning program of Monroe County.
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The Monroe County staff will administer the consultant contract, issue task work
orders, review consultant products and progress reports, prepare invoices for o
submission to the Department, and participate in transportation planning, analysis,
and data collection activities as necessary.
TASK 2: TRANSPORTATION PLANNING STAFF ASSISTANCE
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The purpose of this task is to provide funding assistance for the transportation
planning staff positions to support the Monroe County Transportation Planning
program. The transportation planning program will include short and long range
transportation planning, plan updates, planning studies, traffic operational
analyses, data collection, technical support, and review of development proposals.
The activities may also include bicycle and pedestrian planning and analysis,
scenic highway planning, coordination, and designation activities, and other E
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activities necessary to support the transportation planning program of Monroe
County. The transportation planning staff responsibilities will include all activities
necessary to carry out the Transportation Planning program of the County, such as
coordination and meeting with the Department on a quarterly basis and managing
the work activities of the consultant. E
The transportation planning staff will provide a variety of administrative tasks
including, but not limited to the following: administer the consultant contract;
participate in the consultant selection process; oversee the transportation planning
consultant activities; issue task work orders; review consultant work products; c�
review consultant progress reports, and prepare quarterly progress reports for the
Department; meet with the Department's project manager quarterly;prepare invoices
for submission to the Department (in a Department approved format); and generally
manage the transportation planning program of the County.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-09
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FDOT Financial Project Number: 252228-1-14-09
County: Monroe
FDOT Project Manager: Ken Jeffries, (305) 470-5445
COUNTY Project Manager: Emily Schemper, (305) 453-8772 0.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-09
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EXHIBIT "B"
AMENDED FINANCIAL SUMMARY
Estimated PROJECT costs and deliverables for reimbursement are below listed:
The public agency may distribute funds between Tasks 1 & 2 as needed to effectively complete '
the project. All transportation planning activities will be documented in the quarterly progress
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reports to the Department.
The costs of travel and equipment are to be borne by the public agency and are not reimbursable
under this Agreement.
Prior Funds
Eligible Tasks (Original & Supplemental 3 Total Cost o
Supplemental Funds
1 & 2)
Task 1
Consultant Fees $ 150,000.00 $ 50,000.00 $ 200,000.00
Unanticipated Cost for Transportation Issues $ 150,000.00 $ 50,000.00 $ 200,000.00
Task 2—Salary& Fringe Benefits
Transportation Planning Manager $ 300,000.00 $ 100,000.00 $ 400,000.00
Growth Management Transportation Planner $ 300,000.00 $ 100,000.00 $ 400,000.00
Total PROJECT costs eligible for $ 787,500.00 $ 262,500.00 $ 1,050,000.00 �C
reimbursement by the DEPARTMENT: i
The COUNTY 's contribution shall be: $ 112,500.00 $ 37,500.00 $ 150,000.00
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Total PROJECT Cost Estimate: $ 900,000.00 $ 300,000.00 $ 1,200,000.00 2
Total PROJECT costs eligible for reimbursement by the DEPARTMENT: 1,050,000.00
Total COUNTY'S contribution shall be: 150,000.00 )
Total PROJECT cost estimate: 1,200,000.00
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Joint Participation Agreement between the Florida Department of Transportation and Monroe
County
Financial Project Number#252228-1-14-09
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EXHIIBIT licit
RESOLUTION
To be herein incorporated once approved by the COUNTY Commission. E
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-09
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