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Item P1 P1 County f � .�� ��� BOARD OF COUNTY COMMISSIONERS Mayor David Rice,District 4 Mayor Pro Tem Craig Cates,District 1 The Florida Keys ' Y � �F' Michelle Coldiron,District 2 Vacant,District 3 --' Holly Merrill Raschein,District 5 County Commission Meeting February 16, 2022 Agenda Item Number: P.1 Agenda Item Summary #10262 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's report for February 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 2588 P1 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 02/01/2022 3:04 PM Board of County Commissioners Pending 02/16/2022 9:00 AM Packet Pg. 2589 P.1.ai MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: February 1, 2022 SUBJECT: County Divisions' Monthly Activity Report for February 2022 cv MONTHLY ACTIVITY REPORT—FEBRUARY 2022 `CD V Airports: Key West International Airport W 6 Concourse A Update Meeting 11 Concourse A Financial Team Meeting r- 0 12 MEP Concourse A design review meeting 13 TSA AFSD Concourse A design review meeting 13/ 14 FAA Part 139 Annual Inspection �? 14 US Dept of Interior Hawk Missile Site Meeting 14 Ricondo PFC Concourse A Discussion 18 ATC Tower Siting Meeting 24 PFC meeting with FAA 25 Corporate Airline Meeting—Rates & Chagres 26 Corporate Airlines Meeting—Concourse A Update 26 Concourse A CMAR Meeting Florida Keys Marathon International Airport 3 Meet w/Marty Hiller 11/12 FAA Part 139 Annual Inspection 24 Meeting with Jacobs, McFarland Johnson, & Mayor Rice 27 Meet w/Marty Hiller Packet Pg. 2590 P.1.ai Extension Services: Number of services provided: 39 phone calls, 53 emails, 40 one on one consults, 6 office visits/visits to clients, 23 learning events with 547 participants, 6 media submissions, and 260 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $129,114.84; Remaining Balance: $102,858.16; Percentage of budget spent and/or encumbered year-to-date: 55.7% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Much of Alicia's time this month was spent planning for 2022 educational programs including, Project Drawdown, Climate Smart Floridians, CIVIC and Community Development trainings. • Alicia will co-lead the Climate Smart Floridians training and she has gotten requests to do the training for Smithsonian's Natural History Museum and Bristol University in Hong Kong. • Alicia participated in the Fifth National Climate Assessment Coasts Chapter Public 2 Engagement Workshop contributing reviewer comments and suggestions to the U.S. U_ Global Change Research Program. The draft Coastal Effects Chapter outline is currently 0 open for public review and comment. See here r_ hqps://www.�lobalchange.gov/content/reguest-p blic-comment-annotated-outlines-fiftli- national-climate-assessment • Alicia is working with Sarasota County to offer a workshop on project drawdown. Drawdown is a solution-focused approach to climate change, and what you can do locally W to make a difference. In joining us for this 1-hour presentation,you'll become more informed on small and large, successfully implemented solutions to slow and eventually stop the climb of greenhouse gas levels in the atmosphere. Register at hqps://www.eventbrite.com/e/drawdown-webinar-registration-188645211907 0 The Environmental Horticulture Agent accomplished the following activities: • Michelle and the Master Gardener Volunteers participated in the Flip My Florida Yard TV show. The TV show, which airs on PBS in April, showcases Florida Friendly Landscaping principles and is funded through the Florida Department of Environmental Protection Non-Point Source Pollution Grants. A Marathon yard was selected as one of E the "Flip" locations for Season 2. • Michelle and the Master Gardener Volunteers planted edible raised bed demonstration gardens at Grimal Grove in Big Pine Key. The raised garden beds will feature some unique tropical herbs and vegetables and show different growing containers. Master Gardener volunteers will also start hosting weekly, Saturday plant clinics at Grimal Grove starting in March. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly taught the Key West Garden Club and GLEE Community Garden in Key West about sargassum challenges and the pilot composting study the Extension office completed this fall at the Key West Botanical Garden. All 144+ samples are at the lab for processing, and we look forward to sharing the results as soon as possible! 2 Packet Pg. 2591 P.1.ai • Shelly taught 24 students at College of the Florida Keys marine data collection course the Florida Keys Water Watch curriculum for the 6th semester! Students are learning how to collect water quality data and writing reports on a topic of their choice. • The NOAA and state of Florida derelict fishing gear working group has resumed its quarterly meetings. Shelly gave local updates about a recent grant from the National Fish and Wildlife Foundation and NetEnergy to recycle trap rope and work on end-of-life recycling for crab and lobster traps in the Florida Keys. Emmency Services: FIRE RESCUE • Received documentation from the Florida Department of Health regarding a successful EMS service site inspection performed in December of 2022 with no deficiencies. • Assisting with hiring and related activities to onboard 24 new firefighters in support of SAFER N Grant • Preparing for rollout on 2/l/2022 of new "Fire Incidents" module from ESO Solutions for 2 documentation of all incident responses • Continue to participate in new EOC plan and design meetings as requested 0 • Participate as needed with transition and integration concerns relative to the new ERP software - • Continue to work on customized reports for management review for decision making purposes • Working on developing department purchasing oversight and budget review process in conjunction with Workday �? FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 98 flights, 14 Trauma, 6 Stroke, 2 Cardiac, and 76 Interfacility flights • One (1) Firefighter cleared the Provisional Paramedic Program • Assisted with new hire interviews at Joe London Fire Academy • Handtevy Protocol and Checklist Webinar • Trauma Star Safety Meeting • Monthly Trauma Star Flight Team Meeting • Secured funding from the Keys Health Ready Coalition to provide Critical Care training for Trauma Star Paramedics • University of Florida Critical Care Paramedic course began January loth with 16 MCFR participants • Final 2 Tempus Pro training days provided by Philips representative • Meeting with Mercury Medical about Air Traq Video Laryngoscope implementation • Covid testing continued with ICO reporting results to FDOH database • Marathon Airport Full Scale Disaster Exercise planning meeting • Developed HSEEP Controller/Evaluator manual for upcoming FSE at Marathon Airport • Began Trauma Star Asset Audit for(3) aircraft and TSN medical supply rooms 3 Packet Pg. 2592 P.1.ai FIRE ACADEMY/TRAINING • Target Solutions — continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting • Scheduled multi-company training and posted to operations calendar • Hosted Facility Training, including live fire training • 7 paramedics tested out successfully as charge paramedics • New hire testing for 48 individuals • New hire training for 4 individuals • Made a video spotlighting how grant money was used in educating future firefighters/EMT's and Paramedics KWIA N • Continued role as Division Chief of Aviation, overseeing ARFF Operations at Key West International Airport(EYW) and Trauma Star Operations 2 • Provided fire extinguisher (Class D) training to ARFF personnel with real product, provided by vendor at no cost "' • Held Trauma Star Monthly and Safety Meetings 0 r_ • Conducted quarterly / periodic airfield inspection, which includes ARFF response drills, suppression product maintenance, foam testing and airport fueling inspections • Participated with the week-long Annual FAA Safety Inspection at KWIA, ARFF completed with no deficiencies �? • Continued orientation and EYW ARFF familiarization for two new ARFF firefighters • Staffed EMS Standby /Fire Watch for 2 music concerts at East Martello Event Grounds • Attended MCFR Labor Management Meeting, Budget Review, Chief's Meeting and Workday Review 0 • Attended each of the EYW Operations Meeting, Airlines Meeting and Airport Tenant Meeting • Attended the Annual SIDA Badge Signatory Training at EYW • Travel to Dallas, TX to attend ARFF Working Group Leadership Conference • Participated with the EYW annual Wildlife Hazard Plan Review FIRE MARSHAL ■ Completed 39 Plan Reviews for New Construction or Renovation Permits ■ Completed 43 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Held 3 Meetings to review Fire protection requirements with Designers/Contractors/Owners ■ Attended 5 Pre-Construction/Construction Meetings ■ Attended I Development Review Committee Meeting(s) ■ Performed 59 Annual Fire and Life Safety Inspections ■ Conducted 2 Arson/Fire Investigations ■ Performed 8 Vacation Rental Annual Inspections ■ Fulfilled 5 Responses for Public Information Requests /Fire Incident Report Requests 4 Packet Pg. 2593 P.1.ai FLEET MAINTENANCE • Welcomed and started training of new Key West International Airport Mechanic • Took delivery of replacement ARFF 207 unit and installed equipment to place unit in service • Started major repairs on Ladder 18 transmission and preventive maintenance • Started transformation of Engine 8732 to make into well testing apparatus for the county • Performed repairs and preventive maintenance on Rescue 6507 • Performed repairs and preventive maintenance on Engine 6277 to put in service at Station 18 • Performed repairs and preventive maintenance on Rescue 9549 • Worked with dealer to repair ARFF7 to get it back in service N N N 0 r- 0 tJ 0 0 r tJ U 5 Packet Pg. 2594 P.1.ai it VETERANS AFFAIRS CLIENT STATISTICAL DATA MONTHLY REPORT January-22 CLIENTS ASSISTED VA Phone Calls 445 Client Data 1379 New Clients 57 CD Field Visits 5 Benefits Delivery at Discharge 29 Flag Presentation 2 Homeless Veterans Assisted 2 0 Community Involvement 200 0 Board of Veterans Appeals Hearings 2 Marathon Mobile Office 7 WWP Soldier Ride 3 Day Countywide Event-Reaching over 7K (, Major Community Event residents,tourists,and Veterans. 0 VETERANS TRANSPORTATION PROGRAM Transportation Calls 61 Veterans Transported 12 0 MCVAD Transp.Resumed 1011312021 r FINANCIAL AWARD DATA Retroactive Payments $ 343,193.05 Reoccuring Annual Payments $ 621,507.60 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 Packet Pg. 2595 P.1.ai Employee Services- January, 2022 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts (7): AFLAC Visits Reminder (01/03/2022); AFLAC Visits Start Today (01/04/2022); BOLO for Benefits (01/04/2022 & 01/12/2022); COVID-19 At Home Test Kits (01/14/2022); BOLO for Benefits —2nd Notice (01/21/2022 & 01/28/2022) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, HR Executive Administrator 6. Employee Services Monthly Meeting 7. AFLAC onsite visits —Key West, Marathon, Key Largo 8. Workday - Coordination with ClearTrack for File Prep 9. Phone support to general benefit questions 10. Phone/in-person support to "near retirement" employees (4) 11. Processing of MN Life Claims 12. Processing of MN Supplemental Life Open Enrollment Applications U- 13. EGWP Age-In Census/Action Memos 0 14. EGWP LEP Review and Resolution 0 15. Extensive Rx Support 16. Florida Blue—Ongoing Processing of Treasury Demand Letters 17. Open Enrollment Wrap-Up for Plan Year 2022 —Follow-up forms for Tobacco Attestation, Spouse Eligibility, Overage Dependents, Health Saving Accounts 18. Post Open Enrollment Wrap-Up Meeting with ClearTrack HR 0 19. 2022 Master Payroll Memos Review against first payrolls of the year— Collaborative Solutions/Workday for BOCC, Court Admin & Clerk of Court, MCSO, Supervisor of Elections, Tax Collector, Property Appraiser, 2, Land Authority 20. Delta Dental COVID-19 Relief Refund Project 21. Retiree Premium Register Prep 22. 2022 FMLA Tracker < 23. 1095 Prep for BOCC and Constitutional Officer Employers 24. Clerk and Benefits Meeting to review Workday Invoicing Processes (POs, refunds, spend categories, etc) Packet Pg. 2596 P.1.ai Employee Benefits Department 2020/2021 Monthly Report FEB MARCH APRIL MAY NNE JULY NEW HIRES 3 16 15 9 8 26 TERMINATIONS 15 16 9 15 14 11 NEW RETIREES MEDICAL 5 3 3 1 1 4 NEW RETIREES LIFE ONLY 0 0 0 0 1 0 DECEASED 4 LIFE CLAIMS 3 2 4 0 5 1 OTHER COVERAGE CHANGES 6 8 6 13 11 9 ACCOUNT CHANGES 8 5 6 4 9 5 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 04 RETIREES WITH MEDICAL 278 278 278 278 278 278 CD N RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 2 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 2 2 2 4 4 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 r- 0 AUGUST SEPT OCT NOV DEC JAN U NEW HIRES 16 12 22 9 22 16 TERMINATIONS 11 17 11 19 14 11 NEW RETIREES MEDICAL 3 2 1 0 3 1 NEW RETIREES LIFE ONLY 0 1 0 0 0 0 DECEASED 4 LIFE CLAIMS 0 2 4 0 1 0 OTHER COVERAGE CHANGES 8 13 9 5 9 8 ACCOUNT CHANGES 8 14 10 5 5 7 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 5 7 0 6 5 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 Packet Pg. 2597 P.1.ai Human Resources ➢ Worked on employee verifications for employment ➢ Attended several ZOOM meetings on HR issues ➢ Worked on updating several job descriptions for departments ➢ Set up and attended a pre-d for a Facilities employee ➢ Attended several zoom meetings with Berry Dunn ➢ Updated Administrative Instructions on Grievance Council, Sick Leave Pool, Employee Service Awards ➢ Worked with Safety Officer and Assistant Administrator, Human Resources, on several employee complaints/investigations ➢ A Resolution to revise section 7.01 C. of the Personnel Policies and Procedures Manual regarding automatic payout of annual leave that exceeds the allowable maximum threshold each year(currently 480 hours for full time, 40-hour employees)was approved by the BOCC on 1/21/2022 as follows: • C. 1. Annual leave may be used on a payday -to-payday basis as it is earned according to scheduling requirements and may be accumulated up to 60 working days with a maximum of 480 hours. Any time earned in excess of this amount as of April 1st of this year(2022) will be paid to the employee at their regular rate of pay. 2 Recruiting: 0 ➢ In January, 2022, the County had 31 open positions for which we received 73 total 0 applicants; 1 internal and 72 external ➢ Of the 73 total applicants, 71 were deemed to have met the minimum requirements for the positions to which they applied, and 2 did not qualify. ➢ Of our 73 applicants 27 people reapplied. ➢ Total 17 current openings 0 re-posting from a previous posting, 9 were new postings during the month 0 of January, 2022. 0 Turnovers: ➢ We had 11 new hires (0 Temporary) and 2 promotions. ➢ We had a total of 4 resignations/retirements/terminations and 0 deceased for the month of January, 2022. ➢ Resignations-average year-to-date: 0.50% E ➢ Retirements-average year-to-date: 0.17% Packet Pg. 2598 P.1.ai Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 5131 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 41 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 31 86 538 2018 10 6 4 6 11 6 6 5` 4 7 7 1' 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551' 2020 6 7 6 2 3 8 ' 2 8 12 8 "5 2' 69 597 202111 41 3 51 41 61 6 5 71 61 101 3 3' 62 603' 20221 41 0 01 01 01 0 0 01 01 0 0 0 4 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.73% 0.54% 0.91% 0.73% 1.09% 1.090/0 0.91% 1.27% 1.09% 1.81% 0.54% 0.54% 10.39% ty 2022 0.73% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.66% tCD V N Resignations and Tertninations by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 ` 8 4 6 2 4 61 525 2016 4 3 2 5 6 5 3 3 6 7 7 2' 53 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 538 2018 9 3 3 4 9 8 ` 6 41 3 4 5 1; 59 526 2019 6 3 8 1 4 3 3 11 4 2 5 4' 54 551 2020 4 61 41 1 2 8 1 61 10 51 3 2' 52 597 2021 21 21 31 3 31 5 5 : 61 51 71 2 2' 45 (J 603 20221 31 1 1 1 1 1 1 1 1 3 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.090/0 1.81% 0.91% 0.91% 0.36% 9.44% r 2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.09% 0.91% 1.27% 0.54% 0.54% 7.54% 2022 0.54% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.000/0 0.000/0 0.000/0 0.50% CJ Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 ': 0 1 1' 2 2 2' 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1" 3 2 0 18 526 2019 1 2 3 0 0 1 0 1 2 1 0 li 12 551 2020 2 1 4 1 1 0 1 2' 2 31 2 0 19 597 202111 21 11 21 11 31 11 01 11 11 31 17 603 20221 11 1 1 1 1 1 1 1 1 11 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.190/0 0.000/0 0.000/0 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45% 2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85% 2022 0.18% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.17% Packet Pg. 2599 P.1.ai Human Resources — Turnover Report Termination Worker Job Title Primary Termination Date Reason 1/6/2022 Mark Bacon Maintenance Worker 3 Terminated-Unsuccessful Probation 1/7/2022 Nicolas Rangel Firefighter EMT Resigned-Family Reasons 1/25/2022 Julie Volpenhein Library Assistant Resigned- Other Employment 1/31/2022 Maria Slavik Risk Manager Retired N N N 2 0 r- 0 tJ r tJ U Packet Pg. 2600 (22%eogglq wod A O¥& wod A wquo OVOqu_9p¥ Ch 2 } \ co oil \ } « ,V) / V) . m �. m m � m U �\ � ? 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Issues with time clock default code reported twice to ZK Teco Projects in progress that month— 15 1. Workday Support/Training/Testing -ongoing 2. Time Clock Implementation coinciding with Workday 3. Housing Allowance Policy 4. Security Surveillance Project- ongoing N 5. Workday Additional Training Material - ongoing C44 6.Uniform Policy N 7. Workday Weekly/Monthly Reports -ongoing 8.New Hire Orientation/Compliance Tracking and Reports in Workday—ongoing 9. Remote Workers department set up and tracking in Workday—helpdesk ticket submitted W 10. Position ID#editing and tracking for departments 11. Employee Performance Review Workday Testing and Revision 12. Time clock exchange 0 13. Time clock employee enrollment and training 14. Benefits premium refunds setup and completion in Workday C1 15. Changes to internal application process in Workday Project Finished that month—5 0 1. Workday Feedback from departments sent to Workday Consultants—BerryDunn 2. Workday follow up interviews between departments and BerryDunn 3. Public Records Exemption Request and future Tracking —need for change communicated to BerryDunn 4. Workday approval routing testing to report to BerryDunn 5. Issue with time clock code verified as fixed Safety and Security Office The Safety and Security Office continues with the implementation of the County Security Plan with the initial phases of installing Access Control systems in our facilities. Packet Pg. 2614 (ZZOZ la naq a®j:p® ) podoU AlqluoLAj L aVo :4u9wqoe44V LO wI N a a m N c Ln a cos J�44 '`# ri w C Q } v rC cr: 0 N o cvy S E cOs 4 UD Lap O C Q � a N O O Ln �r O oLnoLno 0 N w w ++ o CLn O N .E ® F t sz 0 cos 0 0 0 0 o r 0 � � � 4 t o N LnUl 4 S w 9� Q ° N IV N L NclrcL 4}i�1 v ( h 4 © ' 4.0 © © o cn o cn o cn o �l� m N N rl rl ._ O i`. .. 1 O v t 4� u u P4�€ `-- � I P.1.ai PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. cv The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 0 r_ The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 00. enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining W conservation lands, specifically covering the removal of invasive exotic species and planting of native species. c, The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data o and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. 0 The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. �t Packet Pg. 2616 P.1.ai b Offce]/Job Keys: ock siandupto7m lebndge. °f -Ildrea�,'th-Cn`nanya`°u Ke"t°r'ey`aKe°`na°°ems' PLANNING AND ENVIRONMENTAL RESOURCES tludes-maretn°n,csry°f is DIslk S,1e a. Office=3/J°b--UppuKeyS North ciTavemlerIXeA ar dge up t°Ocean Reef. °f�-�r°bArea�c�"Reef PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION One Month Comparison 400 350 ..... .. ...... ...... ...... ...... .. .... ...... ...... ...... ...... ..... 300 250 200 �. ........ ......_ _ _ _ _ .......... 100 v'/.. i 5o ldo 0 __. _. ____. ____. ____ _ Rio PLAN PRP ROGO SR-810 STORM 810 PLAN PRP ROGO SR-810 STORM Lower Ke s Lower Ke s . Lower Ke s Lower Ke s Lower Ke s Lower Ke s Upper Keys U er Ke s U er Ke s U er Ke s U er Ke s U er Ke s Dec2021 158 242 21 0 0 3 199 194 10 0 0 5 N Dec 2020 127 195 24 0 o 5 119 162 16 0 1 3 N N Excludes"NIA"and Logged CSR"L"resulted reviews N °m 2 °m Off ah°n= PLANNING;AND ENVIRONMENTAL RESOURCES 0 Off-- ea oce=t/Job ar =Lower M oc eys:s4kisland upio]m ile bridge. Offtce-2/ki,Area-Middle Keys;Starts at Buck Key to Fiesta Key Channel#5, 4� exclude'-Marathon,City 0Layton,lslamorada,. INSPECTION ACTIVITY Offtice=Vt. Area=UpperKeys:North°fTavemier Creek Bridge upto ocean Beef. Off°`e .'L°aArea=°`eanReef BY PERMIT JOB LOCATION One Month Comparison 300 J 250 200 150 100 r 50 o '- 1310 PLAN 1310 PLAN 310 PLAN 1310 PLAN Lower Keys Lower Keys Middle Keys Middle Keys Ocean Reef Ocean Reef Upper Keys Upper Keys ay .m..m..m..m..m..m..m..m..m..m..m..m..m...---- _.._.m..m..m..m..m..m..m... Dec-2021 T 53 39 5 5 24 2 139 19 Dec-2020 53 19 5 32 1 126 26 (, Excludes N/A inspections Packet Pg. 2617 Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021. Planning and Environmental Resources Comparison of Total Annual Applications 1000 -mmmmmmmm.mmmmmmmmmmmmmmmmm.mmmmmmmmmmmmmmmmm.mmmmmmmmmmmmmmmmm.mmmmmmmmmmmmmmmmm.mmmmmmmmmmmmmmmmm.mmmmmmmmmmmmmmmmmmmmmmmmmm------------------m.m.m.. N 9 N 00 N 800 700 0 0 600 i 4 500 400 4 - W 1 300 0 20o ...... m w .....mmmm ....._. U ( � t ( � l y � � S 4 t� { l; f t r y s11 l41,%i ��z �IiJt�t 4 �������1�_ E 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021* *Includes ROGO Allocation Applications thru Dec. Packet Pg. 2618 P.1.ai 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 N Historic Preservation 4 3 3 1 11 N Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 2 LUD Amendments 3 1 2 1 7 .0 w Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 0 NROGO 0 0 1 0 1 0 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 p Public Assembly 1 2 4 5 12 U Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 1 67 34 66 217 c Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 0 1 Temp Const Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 c Tier Amendment j26 2 2 0 5 r Time Extensions 0 0 0 2 THE transfer 1 3 0 4 Vacation Rentals 102 265 75 468 Variance 11 8 4 6 29 Variance -Dock Lon 1 0 0 1 2 Variance -PC 0 2 2 3 7 Total 132 230 356 193 911 Packet Pg. 2619 P.1.ai 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 4 7 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 7 20 FLUM Amendments i i cv Historic Preservation 9 4 6 6 25 N Home Occupation 1 1 LDRD 1 1 1 3 5 LUD Amendments 1 1 1 3 Major Conditional Use 1 1 1 1 4 Minor Conditional Use 6 1 3 10 NROGO 0 Other Traffic Reviews 2 2 Plats 4 2 3 9 Pre-A 14 6 21 14 55 U Public Assembly 2 1 3 Road Abandonment 1 1 4 1 7 c ROGO/ROGO Exemptions 47 28 44 45 164 Shoreline Approvals TDR i i Temp Const Staging c Text Amendments 2 8 2 3 15 r Tier Amendment i i Time Extensions 3 2 1 1 7 THE transfer Vacation Rentals 63 59 70 72 264 Variance 3 2 7 4 16 Variance -Dock Lon 3 1 3 Variance -PC 4 1 5 Total 168 121 177 105 635 Packet Pg. 2620 P.1.ai 2021 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 4 Appeals& Settlements 2 2 1 3 8 Development Agreements i i Environmental Resources 7 6 10 7 30 FLUM Amendments Historic Preservation 6 9 8 5 28 Home Occupation 2 2 LDRD 1 2 3 N LUD Amendments N Major Conditional Use 1 1 3 5 Minor Conditional Use 3 4 4 5 16 NROGO Other Traffic Reviews 1 3 1 5 Plats 1 4 5 r- 0 Pre-App 17 24 22 17 80 0. Public Assembly 2 2 3 7 Road Abandonment 1 1 2 e( ROGO/ROGO Exemptions 55 58 80 68 261 �? Shoreline Approvals c TDR Temp Const Staging 2 2 Text Amendments 2 5 1 8 Tier Amendment i i c Time Extensions 6 1 7 THE transfer 1 1 Vacation Rentals 40 75 66 74 255 U Variance 8 8 9 11 42 Variance -Dock Lon 1 1 2 E Variance -PC 4 4 8 Total 144 198 225 203 770 e( Packet Pg. 2621 P.1.ai Li 2017 Dec ,2018Dec Planning& Environmental Resources LA 2019 Dec Year to Date through Fd 2020 Dec Dec 2017 vs Dec 2018 vs Dec 2019 vs Dec 2020 vs Dec 2021 -Applications 2021 Dec 10 8 6 q .......... N N CD 2 2 0 ( r _..... z �y �5 5 ti5 c c O �� z O 5 �`' �a �`� �e�apO z�e� z�ec 5°Jt`e a�ec �a JQa° �p� a�ec caJy caJ �Q00 z�m� Qua y�S'o c�ea t°S° ��apoc a�e� e�' \0 5� QQo a\Q F� to O <c, a� a: ° \oP ap 0 cce �m z ,co �. ��, c` P Q �m op G°c O°c ,�a J.o Qo �c C. �P a& J Z° �J aot coy O`e e �oaa �c° �e�� fie} atacG Chart excludes:Pre-Apps,ROGO,ROGO Exemptions,Vacation Rentals&Vacation Rental Exemptions W r U Packet Pg. 2622 P.1.ai 2017 Dec Planning & Environmental Resources 1 2018 Dec IA 2019 Dec Pre-Apes, ROGO &Vacation Rentals *2020 Dec Year to Date through *2021 Dec Dec 2017 vs Dec 2018 vs Dec 2019 vs Dec 2020 vs Dec 2021 -Applications 35 30 J �- } 25 .... ..... ..... ..... 20 15 ......... ......... ........ ........ N N CD 10 rd � rrM 5 ...m.m m m m m m m m. m-- fit, �P 10 Q +eF � O ca �a °c w� �a Ja r tJ U Packet Pg. 2623 P.1.ai GIS Accomplishments —December 2021 GIS Projects - Data/Map Requests/Technical/Web App Development - Oracle APO Project—Planning-Karen Pleasant Oracle Consultants - MCLA GIS Application Development—Christine Hurley Beth Berg CD - Elevation Certificates —GIS Updates - Building Footprints —GIS Updates - FLUM/LUD/Tier Amendments —Mapping—Planning U- 0 Physical Address Assignments: 10 0 GIS Data Requests: 4 Public Planning & Environmental Map App Usage —December 2021 �? 0 Item Views tri,Period Avg Item Vie,—Per flay Logins tnls?eriad Usage Time Series 164 ®Cy" 123 41 ✓" A-II/ (B 11/30 12/1 1212 1213 12/4 1215 -6 12O 1219 -9 12A0 12111 12/12 -13 121A 12/16 12/16 12117 12/18 12114 12- 12/21 12122 12123 1-4 1-S 12126 12127 -28 12129 1213D 1 Packet Pg. 2624 P.1.ai Marine Resources Office - Accomplishments- January 2021 through December 2021 Channel Marker Program: Channel Marker/Buoy Replacements 12 10 8 6 4 cv CD cv 2 0 0 0 0 0 0 0 0 2 0H Jill Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec "- 2021 c 0 Jan 2021 $0.00 Feb $950.00 0 Mar $0.00 Apr $0.00 May $8,900.00 June $0.00 Jul $15,540.00 p Aug $0.00 U Set $14,347.00 Oct $0.00 Nov $0.00 Dec $0.00 Total $39,737.00 Total annual costs for marker/buoy replacements for the past twelve-month period were similar to the cost during the same timeframe in 2020 ($32,026)but are still below our annual budgeting amount of$60,000. Packet Pg. 2625 Derelict Vessel Program: Derelict Vessels Removed = 80 20 16 ............... ............... 12 8 4 ---------.......................... 2 U_ 0 0 0 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec r_ 0 '21 January 2021 $42,090.00 0 February $17,575.00 March $97,668.00 April $68,584.00 0 May $7,600.00 June $28,325.00 July $3,415.00 August $70,615.00 E September $76,638.00 October $0.00 November $0.00 December $56,101.00 Total $468,611.00 There were a total of 80 vessels removed in the past twelve-month period with significantly higher costs compared to the same timeframe in 2020 ($320,77 1). However,49 of these vessels were grant-funded through the FWC Derelict Vessel Removal Grant Program which represents a cost savings of$313,639 to the County (or 66% of total expenditures) in the past twelve-month period. These costs are included in the table above. I Packet Pg. 2626 P.1.ai CODE COMPLIANCE DEPARTMENT ACTIVITY DEC 01, 2021 -DEC 31, 2021 The Code Compliance Department responds to complaints received from various sources, walk- ins,phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NO CODE CASES HEARD BEFORE THE SPECIAL MAGESTRATE cv NEW CODE CASES OPENED cv cv LONGORIA 133s� ' ' k ll` '3 � 3't )� iz�`l i`tf(i tlz�i'1"t7i�����i�i � � t s 0 } c r- LINK } � ' 2 HALL 16 GARCIA (�«��4���4���4��� tt/l/zs'Sa t 1 i34S _'')1 }}?3s 'rt l J 3} 29 r }'»�rr CUTIE 0 GN'DEIS 16 tJ DEC, 2021 Packet Pg. 2627 INSPECTIONSTOTAL I ITV RO DR IG U EZ �� � ,.,.,' 38 McPHERSON 217 LONG RIA 51 Lr N K —.ijtit f9"� e'Uj�'tl'8 t�ti�6����'�f,�1�`f' � -� � � 4' 44� 1�'44��1 � 67 HALL 202 GRANT unman= 56 tV N CD GARCIA 97 tV CUT1E 121 ANGERSmummalwaminum 92 0 xa tJ Vacation Dental Totals By Fiscal Year R 32 291 280 c 240 20,10 160 m 135 12 11 0 80 3 Tj �a�d�a4•C to iC ,'V t H, iuL arc,"aY,Qst,8U of wl,,}, t cld f�,s r(JW,,,t1.'!p 2Lf,.G.+tu.,,„ Packet Pg. 2628 P.1.ai December 2021 TOTAL N UMBER OF CASES WITH NOTICE OF VIOLATION/HEARING (arid Notice of Violation) ENTRIES 830 851 728 686 4 7c� 0 16 594 590 e 4 77 9 30 7 tV N 2 cM v 2 Cl i 2D1z 13 2 :r 2-1 :S 2.1s G � mom'.NCv _, 9e 291 e5 w.., 292 yy_ i9, 3 613 3__ 0 —0—Gr:yndTC M S x 1 re 3=6 0 20^_1-2022 FISCAL IFAR OCT ti0}+ DEG TAV }� l-LARCI3 .IPRIL '-AY TU-111 7GZY" AUG SEPT TOTAL GRAD TOTAL VACATIO-N RENTALS $9151 $59 $5.525 Q, Cf3GLEC CINS $55.913 Sa4.5"sA S38,-5 $�3 CI]A4ULAMT- $fi3,164 $104 761 $L54,061 $154,0fil $154,6fi1 $L54,061 $154 0fi, 1 $I 54,0611 UY4,0611 $154,061 3154;061 $li4,U61 2021_2922 FISCAL YEAR 1 ELC IhN FE9 ........H 1,1- Y.7,. J-E 1- ,..G 7Er' u� ^5 W 1020-2021 FT.':3.L YEAR OCT "_ODV DEC �11i, FEB `iARCF -kFR.,L ASaI JUKE 7C LI Aur, SEPT �..TAL GR-\D...fO= ¢` l'�.CAT1L�1 RE"IT_ALS S29.-14 SKIM S,...J14 .92.5 S=.3,8 S2,7719 5=.7�J S.-4,2. S. 47" S;.>S2 579759' CCLLEC'HCNS. SS4.:'.3j 5z 5.5'✓c� S vG-31 5 S71.439 S,11M S - S96.995 S85.29.` Sb S2.- Il SIl OSG:::63 C1ReflLLLrh.Y14T 'M-4.014 'zS229.702 :S501241 7Q3 S61850S S772097 :':5927.062 WE 77 Al SIl:030 0S Sfl!QS0@o-3 SIl OSN Qfi3 $fl.QSQ 0G3 2Q20-"_921 FISCAL'e:'EAR ...., a..�. ..:r .. Packet Pg. 2629 P.1.ai 2019-2410 F1.SCAL YEAR OCT _NOV I DEC TA-N I FEB NlkRCG APR _\i35" I -TU\E I I[iF MLr� I SEP" I Y'1'?'AL G[La_`O TOTAL VkC.AMN RE'_v'Z.ALS S,.7 56S S 6.07 S:.755.5 520.303 S2i.44 S.2.374 S�974 S21 5Q Sat 724. 51.-.:7 S 9.74- S35463 S463.374 . . , , : c S'COLLEC CMS 577_4= Si _ S.,.3'9 S13.959 S9 1 ' , CAf ,-kTWT S195,016 S274,733 5355'9? S435419 513,57k SS sW- ,M, S,67k 69 5700,5"019-MO FY SG.0 I EAR ita29;>? a N / s�. N N ?01 8-?419 FISCAL YEAR CD OCT NOV DEC LAti FEB A,'4RCfi _APR.,'= dti.'T T—1 AUG SEPT TO= GRA*D'-1OTAL 1 ACAZ'LCL: L. RENTALS Sf:,.G37 5...3..`5C ssI. J S22.- SS.;.I. 5,,..:932 SSS227 S69.907 SS3.363 S::CO, 577.'.4. 530:2-'St3 S=Wl2-5U3 G,OLLEC-nANS S1.4-.G S?:.9 S5 >0 SAk-�0 G32=L's` 5=998 S29 S.�.9 S9#7.+ S:e k-13 553.€7• S#3':. S»172v 5;.59`_223 C€2%ffJLkTIHF. 259_E17 3'3iAM -T. �33 HH5 59632' SIl3��7 93z 0:,9 H 43�50� H 2359' 1374_JT7 HSIl3�Il5 Il3932 3 .� 9'i IS 2014 F'TSC AL YEAR t M s,. n 2617--"_41&FISCAL YEAR OCT NOV DEC ?Ati FEB _NLARCY', aPR'L 3.LA] JUNT u l AUG IEPT 7-07A_ GR_L\D.'TO'LAL RE'v'FALS 5.i..201. S..a. 5.5 S�.I 19.903 1=.9.95C S,t.3.31 SS .:5 S2,:. G95 5l.3 �6' SI2;3t0 5177_'S. Si 62.1'__ S=:_'3G_AS CO[.L.EC'nGNS 55T.d2. S1.S Sob Si.3S 956 si 610 S3 ,+& S1950 S4'64 54 75 SS S12. Sb 50 S._'..S42 52�3.1.S6 S53'4'6 13.76,744 _ C€1tixCILA`HT4`E S3393 I;O 99S :3S6956 3933H3 345 532425 72;.315 977 I91 HTOl ;0 1.:.-;9354 H�SS_1M133 H327Ls9 "_t117-2 i718 M.C:AT_.VF aR n, —. .. .._. CC'_ As_L Mly --ly Packet Pg. 2630 P.1.ai 1416-1417 n SCAL IR OCT NOV ,DEC FEEL PIikRCF_ zPRSL I '«•_k3 I T--\T 7S,1I ALY.rL'S=' SE.P- R7'3L GR NDT=kL VAC RENTALS S-3.6i.. S...S S53A49 5:..30G S2v.999 S ..F S S.",.;.36 S .00. S36326 Sl.9 S,6 S€' S522.M COLLECTIGNS S i-,5;9 5tn v.9,. 5._2"9v" s 6 w Siv379 S.G7-E? 536 fi43 55;069 W.a6.'. 572 t 5'.-", 5v 5 �3;.E'G S. _'6.6's;: CUJ ULA& E >2li.flsQ ' 47 353 €72@.292 734IQ'2 '<91 LSfi9 '' 9@2,Q99 %:fl�6@8 979 1fl„Il21943 fl 206339 1,297 796 4 526.bll4 1526.bH4 21116-201'F LSC AL YE AR _..y-1, r a 1615 2016 FISCAL FIAR OC'T NOS' DEC IAN FEB _iiARCII -APR:L TUNE u'L1 A 7G KEPT TOTAL GRaI}TOT§L VAC ATIi7±ti RENTALS S6.600 S5,5130 S17.611' S2:22u 5,.,:..193 5,.3=36 S=.S_C MAN S; .-C S2G = 5=4.al 52.i9 S.-,...._e2 CGLLECnCNS S4523S S3 ^:- S 62,9 S 02969 S 7C5' S ,295 S;S69A SSS 168 S= 99 532 49 S G.-9E S69 J96 SS:3 fi:9 59^295: CLNE)L?.TR7 )1,83900 93,95500 55910250 263,9150 30,551M 343,2515D 795,9A956 302,6S7 111.1. 927 O96 SS2,567 952,99.4 2015-2016 FLSC:A.L I'E AR C D r 44 Packet Pg. 2631 P.1.ai ENGINEERING SERVICES /ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge(Card Sound) Replacement Grant Award: • FDOT advised staff that funding is being programmed in FDOT's Work Program to fund Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. • Engineering design and permitting funds were re-programmed to FDOT FY 2023 and construction funds were advanced to FY 2025. • Draft RFQ for design services was submitted to FDOT LAP for review December 2021. • Staff received comments from FDOT and provided responses to finalize the RFQ. Bimini Drive (Duck Key) Bridge Replacement: • Construction of Mechanically Stabilized Earth(MSE)retaining wall on east end of south side of bridge is ongoing. • Sheet pile wall and concrete piles on east end of south side of bridge have been installed 2 • Contractor remobilizing to west end of bridge to install sheet pile wall and concrete piles. U_ 0 Harbor Drive (Duck Key) Bridge Replacement: _ • Engineering design and permitting is ongoing and design is at 90% submittal phase for the permanent bridge replacement project. • West lane of bridge has been demolished, concrete beams have been removed; contractor will install new steel I beams and wood deck during first week of February 2022. • Columns and end bent reinforcement complete on west side of bridge. 0 Seaview Drive (Duck Key) Bridge Replacement: • Engineering design and permitting is ongoing and design is at 90% for the permanent bridge replacement project. • FDOT removed load restrictions on 10/27/21. • The bridge was opened to traffic on December 17, 2021. Cudjoe Gardens Drainage Rehabilitation Project: a • Change order addition completed January 2022. Project is 100% Complete. 1st Street and Bertha Street—Key West Drainage Improvement Project: • Staff working on FDOT SCOP reimbursement request. FDOT SCOP agreement extended to December 31, 2022. • City of Key West invoiced for their partial share in the amount of$121,752 through September 2021 and $156,865.59 through December 2021. City of Key West scope 37% complete. • Bertha from S Roosevelt to Atlantic Ave: Completed shared use path and opened for bicycle/pedestrian traffic. Intersection reopened to two-way traffic on January 28tn • Curb and gutter and sidewalk on First Street from Fogarty to N Roosevelt east side and on Bertha Street from Venetia St to Flagler Avenue east side pipe run S-14 to S-16 in progress. Packet Pg. 2632 P.1.ai • Project 45% complete overall and substantial completion scheduled for early November 2022. Sands-Big Pine Key SLR Roadway Pilot Project: • Sands —Design—revised SFWMD permit pending for added Avenue G scope. • Sands —DEO- CDBG-DR Grant— Staff submitted updated construction and construction engineering and inspection grant agreement attachments to DEO on November 12, 2021 and is awaiting receipt of CDBG program grant agreement in order to proceed. Twin Lakes-Key Largo SLR Roadway Pilot Project: • Twin Lakes—FDEP-Resilient Florida Infrastructure Grant Program-Staff notified of grant award in the amount of$3,931,269. For construction and construction engineering services for the project. Anticipate grant documents from FDEP after July 2022. • Twin Lakes —FDEM - HMGP Grant—grant agreement for the Phase 1 design portion in the amount of $130,859.36 approved by BOCC in December and sent to FDEM for execution on December 27th. Phase H construction portion is currently considered a back- up project per FDEM with no award pending at this time. Phase II award is contingent of U_ Phase I approval by FDEM. 0 • Twin Lakes—Design consultant—received permit set from consultant on January 7,2022. r_ Awaiting execution of grant agreements in order to proceed with construction bidding. • Twin Lakes — Design consultant Amendment 7 for FDEM required H&H study on February BOCC agenda for approval. t� Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Approval to negotiate a contract with CEI consultant approved January 21, 2022 BOCC meeting. Anticipate contract on March BOCC agenda. • Construction bid advertised on January 19, 2022 with opening March 1, 2022. • FDOT Maintenance Memorandum of Agreement on February BOCC agenda for 0 approval. GIS Based Roadway Asset Management and Work Order System: • Task order for HDR Engineering Services Inc. to evaluate asset management systems based on county Road Dept. needs was approved at January BOCC meeting. E • Kick off meeting is scheduled for February 2na Roadway Vulnerability Study and Capital Plan: • Staff working with Sustainability to plan public outreach meetings in February, 2022 Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • Phase 1 -Paving commenced January 17th on Koehn Ave from Louise Street to end, Central Avenue from Louise Street to Driftwood Street. Shoulder work being completed. • Commenced Phase 2 —milling and reworking limerock base Koehn Avenue and Central Avenue from Geraldine to Louise Street. • Commenced Phase 5 - reworking limerock base on Pine Avenue from Driftwood to Geraldine. • Change Order 1 to extend project area to end of Louise Street approved in November. Packet Pg. 2633 P.1.ai • Contract time is 273 calendar days. Substantial completion to be achieved by July 5, 2022. Key Largo III—Burton Drive • Meeting with consultant to discuss roadway and drainage design scheduled for February 1, 2022. Boca Chica Road Hurricane Irma Repairs Project: • Plans and specifications are complete • Anticipate advertising for construction bids in February 2022. Card Sound Road Mill/resurface/restriping: • Staff has requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially fund construction and CEL • Staff participated in a meeting with Ocean Reef Club and public safety personnel to 2 discuss potential safety improvements that can be incorporated into the resurfacing U- project on December 7, 2 02 1. 0 • Roadway design is ongoing. 30% Design plans meeting scheduled for January 2022. - Card Sound Bridge Project Development& Environment Project • Staff met with FDOT Planning and Environmental staff to determine steps to begin PD&E phase for eventual replacement of Card Sound Bridge. 0 Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: • Utility work is ongoing. • Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. Hurricane Irma No Name Key Bridge Repairs: • Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. E Key Deer Boulevard Roadway Repairs: • Design phase for construction is ongoing. • Received ground penetrating radar data from the consultant. County Roads Asphalt Preservation Program: • Staff is implementing a third phase of pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within the first three years. • Contract to treat lower keys roads paved in 2018-2020 (Stock Island I and II, Key Haven, and Duval Street) and upper keys roads paved in 2018-2020 (Key Largo I, II, and CR Packet Pg. 2634 P.1.ai 905)with Reclamite pavement rejuvenator to extend pavement life approved on BOCC November agenda. • Project 100% complete December 2021 • Final Invoice and project closeout documentation has been submitted. On Call Engineering Services Contracts • Current contracts expire in January 2022. Staff advertised an RFQ for On Call Engineering Services on September 27, 2021. Responses received on November 18, 2021. • Selection committee met and ranked the respondents; approval to negotiate with six highest ranked firms was approved at January BOCC. Staff is preparing contracts. PROJECT MANAGEMENT cv cv Major Hurricane Repairs: 4 Following is a partial list of the individual locations damaged by Hurricane Irma. 2 Big Pine Key Community Park: Sheri 's Residence • Roof trusses have been installed. r_ 0 Blue Heron Park Community Center: • Final project closure documentation submitted to County by contractor. t� Harry Harris Park: Wilkinson Point& Beach Jetty: • Work scheduled to begin week of February 14, 2022. Key Largo Park: • Project is 100% completed and closing of permit and last pay app this week Long Key Transfer Station Metal Building and Recycle Bin Repairs: • Recycle bins finishing. • Contractor to submit revisions to the building department in February. Marathon Annex 63rd Street: • Delivery of the flood panels were delayed into February. • All work that can be completed without the panels has been completed. Marathon Former Tax Collector's Office: • Irma Repair work has competed. • Mitigation work is being designed which includes building protection at the canal wall. Veteran's Memorial Park: • Engineered construction documents for restroom building expected mid-February. • ADA Pavilion and tiki huts permit application and design revisions completed and submitted by engineer per Building Department's request. Packet Pg. 2635 P.1.ai West Martello: Citadel& Archway repairs • Brick & Archway repairs are complete. • Change Order to make additional repairs to lintel and brick wall complete • Negotiating possible additional Change Order for repairs to Ammo Bunker/Pavilion Seawall • RFP advertised January 22 and will be opened March 24, 2022. • Request for 12-month administrative extension of ACOE Permit submitted. Capital/Grant Funded Proiects Facility Management Software Upgrades—CAP • Kick off meeting held January 10, 2022. • Cleanup of building list will complete in the next week. • Buildings schedule to begin on site assessments in March. • Pricing for adding Parks negotiated and software demo scheduled. 2 Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP,TDC: • Construction underway and approximately 66% complete. • Boardwalk decking complete. 0 • Scenic Overlook decking in progress. • Bathroom construction is ongoing; approximately 50% complete. c, Blue Heron—Senior Meal Relocation • IT equipment for meal center improvements installed. • Procuring for work necessary to convert the building into a meal site in progress. Cudjoe Fire Station - CAP: • Final Certificate of Occupancy and Certificate of Substantial Completion granted in November • Outstanding punch list items and warranty repairs being slowly completed. • HVAC sub-contractor and FOR were on-site January 18, 2022 performing commissioning & adjustments. E East Martello Drainage & Parking Phase III -TDC: • RFP has been advertised with a bid opening on February 23, 2022. East Martello Windows & A/C Updates (Papio Gallery) - TDC: • Contractor mobilized and began construction on January 24, 2022. • Necessary electrical upgrades have begun. East Martello Roof—TDC: • RFP has been advertised with a bid opening on February 22, 2022. Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: Packet Pg. 2636 P.1.ai • Required documents are being reviewed by FDEM and FEMA. Call with FDEM technical staff held in December with follow-up in January, Reviews near completion. • Public Notice to be posted as soon as environmental reviews complete. • FEMA review and approval of Phase II HMGP grant agreement award expected in the coming weeks. • Phase 11 award required before construction may begin. Higgs Beach Access Road Realignment—CAP,TDC: • Met with Cory Malcolm on site to discuss initial GPR findings. • Scheduling a meeting with SHIPO to discuss options. Higgs Beach Sand Re-nourishment-TDC: • Post-construction notification and meeting with FDEP, FWC, ACOE, FKNMS, held in January. N • Submittals and plans for post-construction environmental monitoring being prepared. • Required Impact Mitigation program (removal of derelict lobster traps)to be scheduled in the coming weeks. 0 HMGP Generators —HMGP: • No change from last month 0 HMGP Wind Retrofit—HMGP: • RFQ drafted to procure A/E services, under review by legal and grant team. �? Jackson Square Chiller Building - CAP: • The building location will be moved to the location of the 1980's Jefferson Browne Building. • Proposed site plan reviewed and accepted. • Met with Key West Chief Building Official (CBO)to pursue Involuntary Condemnation. • Assessing unity of title option for Jackson Square parcels. e( Jackson Square Communications Tower Move - CAP: • Potential new location for the tower being negotiated by MCSO. Jefferson Browne Building Parapet Removal—CAP: • Project has been completed. KW Lighthouse HVAC replacement-TDC: • New A/C system complete. KW Lighthouse New Oil House Display- TDC: • Architect finalizing the construction drawings and specifications. • Procurement of six replica oil butt(fuel oil storage) drums being commissioned. Historic Jail Museum - TDC: • Final phase RFP publishing last week of January. Packet Pg. 2637 P.1.ai • Preliminary job walk for prospective contractors will be held on February 8, 2022. MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP • Fully executed task order has been provided to architect. • Design meetings to start occurring at beginning of 2022 Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: • Project is approximately 84% complete. • HVAC, Electrical, and Plumbing for Honeymoon Cottage ongoing. • Carpentry, HVAC, Plumbing, and Electrical for Commissary ongoing. Pigeon Key Sprinkler System - TDC: • Funding request of$250,000 in TDC second was approved by DAC Committees, N pending award. • Change order to be drafted for remaining work once final funding awarded by TDC. Plantation Key Courthouse and Detention Center- CAP: Courthouse 0 • Courthouse work is progressing with an anticipated substantial completion in mid second r_ quarter. • Builder's Risk insurance will be extended into April. Detention Center • Certificate of Occupancy is in hand for Detention Center �? • MCSO is coordinating with General Contractor to start stocking shelves and having furniture delivered. • Punchlist items are being resolved while MCSO staff tests systems in preparation for full occupancy. 0 Public Defender Offices at 316 Simonton in Key West- CAP: • Technology drawings are at 85% complete, waiting on written specifications. • Full plans no later than 2/15/2022. • Once plans are received, they will be submitted for a Key West Building Permit. a� Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: • TAP grant in FDOT Tentative Work Program which is set for approval by Legislature during 2022 session. • A request to align the TDC funding with FDOT funding timeline will be submitted the first week of February. Rockland Key—CAP Temporary Fleet Buildout • Lighting, fire sensors, fencing, asphalt patch work, and CMU walls on the East and South side of the building are installed and have passed inspection. • Data delivery team met on Tuesday, January 25 to finalize all necessary scope. • 40' ConX Office expected delivery planned for mid-February. • Awaiting plans from Horn to switch lift 41 and lift 43. Packet Pg. 2638 P.1.ai Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • Work is 22.5% complete. • Bathroom piles complete; concrete slab poured. • Earthwork and Site Electrical in progress. Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • CDBG application submitted October 28, 2021. • Notification of CDBG grant application proceeding into the next step of review received January 26, 2022, including a list of required items. • Additional information requested to be returned within five business days. Tavernier Fire Station Hardening—CDBG-MIT: • An Environmental Review of the hardening of Tavernier Fire Station is require by the grant and is in the process of being procured. N FACILITIES —UPPER KEYS 2 Murray Nelson Government Center: 0 • Provided Assistance for two events in the Auditorium r- c • Moved chair out of Commissioner office 2nd floor • Moved new couch from lobby to 2nd floor Commissioner office • Checked for electrical power at pathway to power station in Peace Park • Checked breaker operation, GFI receptacles at power pole located in Peace Park • Installed Monroe County Seals in Commissioner office 0 • Installed new support bracket for cabinets of carrier system 2nd floor mechanical room • Removed existing file cabinet lock, locked by mistake in Building Department • Removed debris from around entire building, weeds, mow grass, seaweed from deck area 0 • Removed existing light fixtures and installed new 3k recessed LED fixtures in green room • Delivered to Layton Transfer Station recyclable lights, old paint and electronics • Fixed toilet leak in womens bathroom 2nd floor 2nd stall • Painted restrooms in green room Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center): • Removed boxes and furniture to prepare for building shelf around office • Unload pallets of food off truck and place inside on table weekly operation Plantation Key Courthouse: • Removed non operable light bulb and installed new florescent in Judge Hamilton chambers • Allowed Contractor access to hvac controls for a/c equipment replacement • Adjusted front door in front of the courthouse • Removed non operable light bulbs, damaged ballast, reconfigured wiring and installed new LED bulbs in hallway 2nd floor Ellis Building: Packet Pg. 2639 P.1.ai Stabilized various railing poles that were loose or broken on 1st floor Key Largo Library: • Unloaded packaged server racks and stored in community room • Adjusted fill valve float, flush handle and adjusted toilet bolts in mens bathroom • Pressure washed front entrance with disinfectant • Picked up bulk trash at trash bin of Key Largo Library from Social service overfilling • Replaced old towel dispensers with new in both bathrooms • Repaired flush valve in the left stall of womens bathroom • Delivered traffic cones for outside concerts in front of Library, various dates Islamorada Library: • Unloaded packaged server racks and stored in community room • Replaced damaged carpet tiles at counter area c • Installed 18' of 412 cable, new 4x4 box and 2 receptacle with covers - moved time clock • Cleaned debris from condensate drain piping, checked water flow for a/c in community room 2 • Replaced non operable 40 watt dome light bulb to LED outside the staff break room - • Trimmed branches at south end of parking lot and dumped greenery at Harry Harris Park 0 r- 0 Old Health Building: • Public Works Facility employees demolition of clearing inside of building, ceiling, ,wood framing,plumbing and capping off and preparing for asbestos removal • Gave contractor access and closed building upon completion of asbestos removal • Contractor removed the Asbestos from the Building 0 • Loaded wood from the removal of the contractor and took to the transfer station • Passed all inspections 0 Public Works —Magnolia Office: Checked air handler, condensing unit and reset thermostat settings for a/c unit PK Roth Clerk: • Prepped and Painted north corner office - Public Defender • Cleaned debris from condensate drain pan, installed new p-trap for a/c unit in traffic division E PK Detention Center: • Replaced old torn flag with new PK Roth Health: Removed old moldy wet carpet at Clinic Front door—no leaks Card Sound Road Transfer Station: • Installed new fill valve float,new flapper and adjusted flush handle for uni toilet to function - clean and sanitize Key Largo Tax Collector: • Fixed door to close properly Packet Pg. 2640 P.1.ai PARKS & BEACHES: Friendship Park: • Blew off basketball courts and the sand in playground • Disconnected exterior light fixture from power source due to light falling and breaking • Fixed fence back to plum on eastside of the park Harry Harris Park: • Unclogged drain line at water fountain in baseball field • Repaired light on flag pole • Replaced batteries and wire components at faucet in mens bathroom at baseball field • Checked scoreboard and lights • Removed broken post and installed new for the bumper at the boat ramp • Repaired water leak in mens bathroom at the baseball field area Peace Park: • Hosted Concert "Pop in the Park" on January 22, 2022 0 r- 0 Key Largo Park: • Checked scoreboard and lights • Adjusted low voltage connectors at rear of light panel to fix the partial lighting up of the north scoreboard • Checked power source for pole lighting and underground wiring for continuity and power at breaker panel • Changed old toilet dispensers with new in both restrooms • Removed graffiti in the bathrooms • Unclogged sand out of the drain line for the water fountain at the playground FACILITIES —MIDDLE KEYS Marathon Annex 63`'d St.: m • Monthly AC PM • Weekly Landscaping and trash pickup • Spray for weeds • Replaced all toilet seats that were broken or rough • Assembly of Cabinet • Pick up and deliver shredding to Key West • Assembly of furniture • Repair leaky toilet • Replaced Ice machine line • Repair cabinet lock on file cabinet • Moved 141 boxes and 252 containers of shelter food to CHI Marathon Health Department: Packet Pg. 2641 P.1.ai • Weekly Landscaping and Trash pickup • Paint office • Toilet Repair • Desk moved Marathon Courthouse: • Monthly AC PM • Weekly landscaping and trash pickup • Electrostatic Spray entire office Covid positive test • Repair two drawer file cabinet • Repaired screen around sallyport • Replace two toilet paper dispensers N N Marathon Government Center: • Monthly AC PM • Weekly landscaping and daily blowout of parking lot • Relocated Christmas decorations to storage U- • Hang pictures and white boards 0 • Transport 35 boxes to Murray Nelson 0 • All toilet paper dispensers replaced in building • Window shade replaced �t • First Floor AC making noise �? • Dissipate odor coming from urinals c • Outside picnic table pressure cleaned • Repaired door handle in upstairs bathroom • Light bulbs replaced in generator room 0 Marathon Library: • Pick up trash • Provide daily cleaning • Repair swinging chair • Repaired broken edge on table E • Reattach hand rail in elevator Medical Examiner • Monthly PM AC filters • Weekly Landscaping and trash pickup • Replace Flags • Light in Main Lobby area Marathon Tax Collector: • Picked up Trash and weed removal at front entrance • Blind replaced Packet Pg. 2642 P.1.ai Marathon Clerk of Court: • Monthly PM AC Filters • Weekly Landscaping and trash pickup State Attorney: • Monthly A/C maintenance • Weekly Landscaping and trash pickup • Electrostat spray office—positive Covid Long Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance Public Works Facilities Maintenance: 2 • Monthly compressor Maintenance carpenter shop U- • Clean and maintain facilities fleet 0 • Weekly status meeting 0 • Weekly Landscaping and trash pickup • Replaced towel dispenser in employee bathroom • Move desks from Marathon to Key Largo • Replace trailer stand • Repair main water line break Public Works —911 Communications: • Continue work on new offices • Replace AC Thermostat • Replaced cabinet in bathroom Marathon Senior Center/AARP: • Monthly PM A/C filters E • Weekly landscaping and trash pickup Conch Key Fire Station: • Monthly AC PM • Landscaping and trash pickup • Two interior stair lights replace • Install waterline with shut off valve for ice machine • Install Ice machine Layton Fire Station: • Monthly AC PM Weekly Landscaping and trash pickup • Install waterline with shut off valve for ice machine • Install Ice machine drain through wall to allow drainage on ground outside building Packet Pg. 2643 P.1.ai • Repaired line to apparatus bay Crawl Key Training • Monthly AC PM • Weekly landscaping and trash pickup Grassy Key Tower • Monthly AC PM • Weekly landscaping and trash pickup Scout Key Tower • Monthly AC PM cv cv Big Pine Community Park N • Assisted with opening and closing of park 2 Commissioner Coldiron Office • Signage for new office 0 r- 0 Marathon Professional Building: • General cleanup in preparation for painting • Lights replaced with LED • Remove cabinets from walls 0 FACILITIES —LOWER KEYS Bayshore Manor: 0 • Gary's Plumbing performed Fire Sprinklers Inspection • Moved furniture from the Senior Administrator's office to the Gato Building • Removed trash from vacated rooms t� • Move tool chest in Senior Administrator's office from Bayshore to Social Services a� • Replaced all wet ceiling tiles E Bernstein Park: • Sub Zero repaired mini split ac unit • Painted Columns and wall • Attached exit sign to ceiling located at entrance of men's bathroom • Check Electric replaced 4 fuses located in baseball field light pole Big Pine Library: • Install paper and soap dispensers • Pour Simple Green down all drains to treat gnats • Paint Branch Manager's office Big Pine Park: • Installed and painted basketball backboards Packet Pg. 2644 P.1.ai Gato Building: • Social Services-disposed of medical equipment located in basement • Painted one of the Administrative Offices • Social Services-delivered washing machine to client • Repaired fill tank for employee toilet • Room 35 painted Higgs Beach: • Big Dog Park- Check Electric replaced (2) GFCI located on electrical pole • Gary's Plumbing cleared clog in men's bathroom urinal 2x • Astro City-installed new signage • Replaced cane pole latch on gate of the dumpsters N Islamorada Library: N • Delivered charging station to library � 2 Jackson Square: • Lester Bldg.-I st floor rear-changed ceiling tiles and cleaned air vents • Lester Bldg.-Ist floor repaired faucet and adjusted toilet seat r_ • Lester Bldg.-Repair west wall of the Lester Building • Lester Bldg.-2nd floor-cleaned all supply ac vents • Lester Bldg.-Ist floor-checked all drain pans and all units on 2nd floor • Lester Bldg.-Public Records shredded documents • Supervisor of Elections-emptied ac drains 2x 0 • Supervisor of Elections-installed handicap ramps at Moose Lodge and Glad Tidings • Supervisor of Elections-removed ramps from polling places and returned to storage • Supervisor of Elections-took election equipment to all polling place and picked-up after 0 voting date • Historic Courthouse-Finance-take and picked up tables and chairs for Christmas party • Historic Courthouse-Real Estate Dept-installed Damprid for musky odor • Historic Courthouse-repaired men's urinal • Historic Courthouse-Finance dept.-painted the baseboard trim • Historic Courthouse-hung picture frames in Commissioners Cates' office • Historic Courthouse-Finance dept-replaced ceiling tiles • Historic Courthouse-Finance dept.-adjusted ac temperature • Historic Courthouse-replaced light bulbs in Ist floor lobby • Historic Courthouse-replaced light bulbs in 2nd floor stairwells • Historic Courthouse-installed temporary lights in elevator • Historic Courthouse-Finance Dept.-repaired air handler noise • Historic Courthouse-changed lights in the 3rd floor lobby • Historic Courthouse-replaced light bulbs 2nd floor lobby and bathrooms • Historic Courthouse-Property Appraiser- installed hand security mirror • Freeman Justice Center-painted Judge Helm's hearing room Packet Pg. 2645 P.1.ai • Freeman Justice Center-installed door hooks in Monica Brewer's office • Freeman Justice Center-Judge Helms Chambers-hung picture frames and mirrors • Freeman Justice Center-3rd floor men's bathroom repaired urinal and sink • Freeman Justice Center-2nd floor replaced soap dispenser • Freeman Justice Center-2nd& 3rd balcony doors change locks • Freeman Justice Center-stored tables and chairs in roof storage • Freeman Justice Center-replaced water filter • Freeman Justice Center-Gary's Plumbing-Drug Court-cleared toilet • Freeman Justice Center-Sturtz installed several security measures for doors • Freeman Justice Center-moved couch to 3rd floor Jury room • Freeman Justice Center-changed light bulbs in hallway and offices • Freeman Justice Center-seal of toilet was replaced for Judge Jones Chambers • Freeman Justice Center-changed light bulbs in 2nd and 3rd floors • Freeman Justice Center-changed light bulbs in the 2nd floor hallway 2 • Freeman Justice Center-installed hand sanitizer dispenser • Freeman Justice Center-repaired and cleaned ice machine U_ c • Freeman Justice Center- 3rd floor-changed flush valve • Sally Port-repaired doors used for prisoners United Doors changed motor and reset • Courtroom Annex-Sea Tech-contractor demolition of the annex parapet facade roof level. coordination, safety, notifications, and communications. • Jackson Square-replaced water filters t� • Jackson Square-reset all alarms and panels after power outage 0 • Old Jail- disassemble and assemble shelving on second floor Key Largo Library: • Delivered charging station to library 0 Key West Library: • Recycling bins were emptied 3x this month • Built a custodial supply room • Installed toilet paper and hand towel dispensers E • Delivered charging station to library • Assembled chair cart for folding chairs • Installed shelving for hall closet • Sub Zero repaired ac in Children's room • Replaced all ac filters • Sturtz made duplicate keys • Installed toilet paper dispensers in staff bathroom • Shade-Tree-removed old tree stump and planted new palm tree • Check Electric-bypassed photocells in 4 exterior fixtures • Moved furniture out of Circulation dept. Martello Towers: Packet Pg. 2646 P.1.ai • East Towers-Gary's Plumbing-pulled and reset toilet replaced wax ring • West Towers- Gary's Plumbing-women toilet replaced broken flange Michelle Coldiron's Office: • Pour Simple Green down all drains to treat gnats Professional Building: • Shredded documents • Changed all ac filters Public Works Yard-Fleet: • Installed new batteries in the paper towel dispenser Rockland Facilities: • Road and Bridges-Sub Zero repaired ice machine door N • Public Works-moved containers to Rockland and moved equipment into new container for the Carpenter Shop and Sign Dept. 2 • Public Works-demolished old mason container U_ • Island Fence installed commercial link fence 0 • Arnold's Towing-moved flatbed and landoll to Rockland Key 0 • Roads & Bridges-assembled tow picnic tables • Public Works-set containers in concrete for carpenter shop & sign shop • Public Works-installed cork board in Admin's office �? Simonton Street Shop: • Replaced toilet flush handle and flapper Watson Field: • Poured concrete and installed post for new volleyball court 0 Wilhelmina Park: • Repaired broken gate c, • Flags at half-staff in Honor of Senator Harry Reid • Moved COVID test trailer from KWHS to CFK E Fire Stations Station#08 -- Stock Island: • Repaired with flex seal slowed down leak Station#10 —Sugarloaf: • Sturtz installed exit device Station#11 —Cudjoe: • Sub Zero-replaced ac filter to repair rooftop ac unit • Gary's Plumbing performed backflow test and maintenance inspection • Checked thermostats and unit temperature sensor on the roof Station#13 —Big Pine: Packet Pg. 2647 P.1.ai • Replaced exit in bay entrance • Replaced exit inside by the stairwell ROADS &BRIDGES Upper Keys Road Department: • Buzz Bar Operation - 16.3 miles • Mowing Operation - 81.4 miles • Sign Department- 76 new signs installed, 8 new posts installed, 9 underground locates performed. • Sweeping Operation - 67.4 miles • Stop Bars Replaced or re-painted- 6 roads with 7 stop bars repainted. • Tree removal - 1 large tree removed. • TRASH PICK UP - 191 bags at 3247 pounds. � • Remove 1 large tree stump at the PK garage for facilities dept. 2 • Put 15 new parking bumpers in parking lot at Magnolia office. U- • Train on new Vac truck ALL heavy equipment operators. 0 0 • Upper Keys Road Department: • Mowing Operation- 120 Miles p • Weed eating Operation- 7 Miles U • Brush Cut/Chip Operations - 14 Miles 0 • Recycled Mulch - 10 Loads delivered for free • Sweeping Operations -4 Miles • Sign Work- 34 Signs, 5 Posts, 8 Locates 0 Special Projects—Support: • Assisted PW Facilities to set up voting booths up and down the Keys p • Per PW Facilities, assisted the City of Key West to transport the Storage Shed being used for COVID Testing from Key West High School to FKCC on Stock Island m • Made a Dump Bin on Rockland Property for the Sweeper and VAC Truck E • Assisted PW Facilities to move storage containers on Rockland Property FLEET MANAGEMENT GPS: • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going • Over 400 GPS units installed. Generators: Packet Pg. 2648 P.1.ai • Stock Island Detention Center new lmeg generator developed two oil leaks, Dye test located the point of origin of the leaks. Pantropic has been scheduled for the warranty repair on the oil leaks. • Fire Station 8 on Stock Island had a"No Start" concern after last power outage on 1-20- 2022. Diagnosis performed discovered a cracked fuel bowl caused a loss of fuel prime. Repairs made with a new fuel bowl. • Completed • KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator has been assigned, connected, and secured to the site. • Completed • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 60-80kw 3phase. Draws 70amps. JT getting 3rd price on ATS. • Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is non repairable. Unit will have to be replaced, backup generator in place. Waiting on status for generator replacement. • Gen Crew responsible for Sugarloaf FD gen fueling BPK Senior Citizen Center Building 2 generator out of service, building not being used at this time. • All stationary generators inspected—Scheduled for a minimum of once a month. 0 • All generators exercised a minimum of 1 time. 0 • On job tech response training for high profile emergency power generators —regular training with the current staff—On Going • Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has c, been determine for the need. Discussions remain. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions —On Going. Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House", thus reducing the downtime in the dealerships • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring Vehicle Accident Repair: • Unit is at a body repair shop in Key Largo. Vehicle Replacement: • Agenda Item 410162 for February 16, 2022, (4) Ford F-150 Crew Cab for Building Department-Code Compliance • Training of the Aquatech for operators and mechanics has been completed on January 18th & 19th 2022, truck was delivered to the Upper Keys Roads & Bridges Department • Agenda Item 410069 for 14 Ford F150's for the Budgeted Vehicle Replacement list. Packet Pg. 2649 P.1.ai • Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle Replacement list • Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement list • Ordered a Ford Maverick for Planning & Environmental Resources Department as per the Budgeted Vehicle Replacement list • Ordered a Ford F150 Crew Cab for Parks & Beaches as per the Budgeted Vehicle Replacement list • Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit is for Upper Keys Roads & Bridges • Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement list • Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two (2) Zero Turn Riding mowers for Facilities, four(4) Zero Turn Riding mowers for Parks & Beaches, two (2)Zero Turn Riding mowers for Roads & Bridges as per the Budgeted 2 Vehicle Replacement list These new mowers will have a rear discharge deck in order to U_ reduce any incident/accident claims from rocks and debris discharge and Tweels to 0 reduce maintenance cost without ever replacing tires. _ • Ordered new transport tilt trailer for Parks & Bridges. • Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per the Budgeted Vehicle Replacement list • Working on Specifications on a painter's truck for Facilities as per the Budgeted Vehicle Replacement list 0 • Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list • Working on Specifications on a van for Information Tech as per the Budgeted Vehicle Replacement list Surplus: • Surplus assets are be picked up by the awardees �. • Surplus sale held and all but 2 to be awarded • Next vehicle surplus sale approved for advertisement. • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- internal audit is in process to make determination. - On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going • Working with a upper keys scrap man and Paradise towing Fuel Management: • Received value of KW fuel island from Ben Leigh • FMLive has discrepancy with Veda Root reading at the Magnolia Site, will attempt to resolve in-house • Looking into Catwalk for Magnolia Fuel Island Packet Pg. 2650 P.1.ai • The City of Key Colony Beach has been added to the Emergency Fuel Agreement • A new Fuel Contract has been developed with the County Attorney's Office. Next step will be to send back to the vendor for signatures, then back to the County to be added to the February's BOCC Meeting. • FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the closure • Fuel Billing cross training-High Priority-ongoing • Inspecting, documenting, and repairing garage and fuel facilities —On Going • Processed monthly fuel billing accounts receivables for in-program County Departments —On Going • Processed outside monthly fuel billing for School Board accounts payables —Monthly. • Providing new and/or re-programed fuel keys for various Departments —On Going • Revise fuel activities policy and procedures-pending N • The three fuel sites combined processed and distributed approximately (9029.720) gallons of unleaded and (3361.400) gallons of diesel fuel. 2 COVID-19: • Fleet Management follows the latest CDC Guidelines as per Safety Department 0 • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand 0 sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education. W • Provided COVID-19 vehicle cleaning tips in writing for all users —On Going. • Covid SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or repairs. e� • Keep the Fleet Management staff aware of any changes in regard to Covid policies and tactics. c Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet • Work with Preliminary Damage Assessment Team with training • New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on going Rockland Key Garage Transition: • First conversation with Roy and Ed on Garage equipment list that was assigned to Daryl. — 10/27/2020 • Tom Henry RFQ draft Rockland Key Public Works Project 11/10/2020 • Rockland Key PW Facility Selection Committee—RFP 01/13/2021 • Rockland Key Public Works RFP bid opening to - 1/20/21 • Was included in the Rockland Key Public Works Facility Design/Build Selection Committee Meeting - 1/29/2021 • Rockland Key Public Works Facility Design/Build Selection Committee Meeting Final Ranking was Pedro Falcon— 1/31/2021 Packet Pg. 2651 P.1.ai • Begin requesting equipment quotes for Rockland Garage—2/25/2021 • Executed Property Lease Agreement for Rockland Key temp site 03/17/2021 • REVISED Sourcewell quotes for garage equipment—5/17/2021 • RTP for FSA equipment quote with Jobbers for the June Agenda Item 8287 —5/19/2021 • Proposed First Floor Plan Bill Horn -6/18/2021 • Attached drawing file to Bill Horn for the Air compressor VR10-12 —6/25/2021 • First Purchase Order issued for the garage equipment—6/25/2021 • Bill Horn engineer team's plans 8/06/2021 • Plans are on their way to permitting 8/09/2021 • Permit Fence & Gate layout decided for Rockland. —3/22/2021 Not Implemented • Permit 21102444/Parcel 00122070-000200 Rockland Key issued 9/14/2021 • Revised RFP for Rockland Key for review— 8/27/2021 • Forklift in operation between Rockland and Key West- On Going • Pallet Jack received at Rockland and in use. —On Going • Receiving new garage equipment—On Going 2 • RFP opening 11/04/2021 • RFP awarding Pedro Falcon • Seeking 20' for fluid containment and air compressor container and 40' for restroom and r- potentially 2 offices container • Office buildout on Rockland property is on hold • Reduction of work to be submitted on the agenda by Nov 23rd for the Dec 8th BOCC meeting. • Begin construction—Potentially the first week of Jan 2022. • Demo started last week of December 2021 • Concrete cutting, electrical conduit, and boxes, run • Roll off box delivered from Solid Waste • On Going Permit items for the ConX boxes c • 20' ConX Box delivered December 28&2021 Work with Jobbers to begin upfitting the 20" ConX box with Air and tube systems • Electrical conduit and receptacles run t� • Lights are installed and functional • Parameter Fence and gates are up • Walls are up • Door entry frame installed • Finish construction - TBD Fleet Employees: • Jay Knostman working with Bill Uptegrove to obtain Underground Storage Tank certification (A/B) -pending • Provide Techs with personal protective equipment, phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Operations Manager, Bill Uptegrove travels to meet with and mentor the lead mechanics at three garages on new processes for FORD Warranty/Recall items - Continued education for the Lead Mechanics. Packet Pg. 2652 P.1.ai • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • Beginning the process for the A.S.E. Blue Seal Shop certification. • Setting up All Mechanics with access to Dealer CONNECT, Dodge vehicle information and training • All garage employees received monthly safety training - Safety Topics —Safety Orientation and Tool Safety • Used Oil Management literature discussed with all shops and training held • Immediate clean-up of 3 shop used oil area taking place • EMC to provide updated quote on 3 area clean-up for Annual Housekeeping Haz-Mat storage areas at 3 garages • Seeking updated hybrid vehicle training materials for Fleet Mechanics. Ford Provides free on-line training for Hybrid and Electric vehicles —Training curriculum selected and requested from the mechanics. • Free On-Line training available through our STARS access through Ford- On Going • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County U_ • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars 0 individual technician training - On Going. 0 • Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Fleet cross training and refresher training—On Going. Other Fleet Items: • Monroe County has begun to service The City of Key Colony Beach's Public Works and Patrol vehicles • Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and the site is to be evaluated to determine proper course of action. • Marathon Garage Mechanic Lead, Keith Moriarty, received credit for obsolete parts, that was used for jump packs. • PK Garage had intrusive tree trimmed and broken concrete removed, Stump and roots to be ground down and concrete slab to be replaced. • New PM Sheet made electronically fillable. • Checking into Villages of Islamorada fleet maintenance program • Checking into FHP to perform Speedo Cal • Checking into FWC to perform Speedo Cal • Checking into City of Layton fleet maintenance program • Monroe County Fleet Management"In-house" Ford Warranty program on paid warranty claims to date is $18,022.71 • Created three (3)binders, one for each garage with needed information on how to address items like injuries, emergencies and contact information to perform daily duties in the absence of the Mechanic Leads. The Holidays brought this concern to light. • Hold monthly Administrative Staff meeting • Garage Inspections to be held Monthly Packet Pg. 2653 P.1.ai • Working with and coordinating training for MC Fire Rescue mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. —On Going Mentoring • Assisting both MCF&R for their A.S.E. recertifications, that will help with their E.V.T. certifications. On Going • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MC Fire Rescue mechanics so the work can stay internal—On Going • Working with mechanic Joe Maus at MC Fire Rescue and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • Fleet Asset inventory cleanup started in Plantation Key garage • Fleet Asset inventory cleanup started in Marathon garage. • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending. N • Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters, batteries, tires, rags, antifreeze, etc.)—On Going • Immediate clean-up of 3 shop used oil area completed, containers relabeled for FDEP compliance. U_ • EMC to provide updated quote on 3 area clean-up, on going 0 • Used oil filters being poked open for additional draining of oil draining 0 • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. — On Going • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending. • Replacement of vehicle lifts at all garages- On Going of this Safety Item. • Research Florida law in relation to in-house vehicle lift inspection and repair— Reviewing OSHA information. e� • Garage minor repairs and enhancements-ongoing at all three locations • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Initiated fund transfers to cover insufficient Fleet funds for various Departments —On Going • Mandatory Take home vehicles for on-call mechanics—On Going. t� • Process daily and monthly parts and supply accounts payable invoices • Process monthly repair invoices and outside billing for not in-program Departments —On E Going • Process monthly Safety and PMI due reports for various County Departments —On Going • Process vehicle and equipment factory recall for various Departments —On Going • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. • Replace old, three outdated garage shop trucks-pending. • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending hops://www.msds.com/ • Continued review of FASTER Fleet Inventory for accuracy—On Going. Packet Pg. 2654 P.1.ai • Reviewing mechanics daily work logs - On Going • Revise sq. footage maps for airport and cost allocation billing purpose -Marathon Public Works yards-pending • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo • Contacted and scheduling a date with Napa IBS to continue discussions. Ongoing discussions and review of the IBS contract on Sourcewell. Next step is to meet with Tina Boan as per our discussions. • Met with NAPA IBS for single source purchasing/inventory management program. • Three garages combined opened and/or completed approximately (339)work orders. • Transfer ownership of all vehicles to Fleet- In Discussions with Tina Boan and Kevin Wilson • Transporting vehicles from one area of County to various Departments - On Going • Recalls and accidents turnaround times are reduced. • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going • Verified Fleet's monthly AT@T mobility charges. • Verified toll by plate invoices for various Departments - On Going 0 • Verifying present garage workloads-reorganizing and reassigning operations and admin 0 duties. - On Going • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are t� performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this time)they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for exams —On Going. • Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. • Asset inventory started in KW, now ongoing in all 3 areas. • Work orders cleaned up in all 3 areas to capture more Direct Labor time. Ongoing. The Direct Labor has improved dramatically. • Less than 24 down time of is 94.59%, equates to more vehicles are repaired and back at work in under 24 hours • Monitoring garage work orders-actives, finished, deferred, closed, Indirect Labor of 38.05% and Direct Labor of 61.95%. —On Going • Randomly reviewing mechanics accountability reports —On Going. Great improvements in the reports • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's) • Schedule Repairs of 77.45%verses Non-Schedule of 22.5% Repairs • Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 Packet Pg. 2655