Item T05 T.5
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
Mayor Pro Tem Craig Cates,District 1
The Florida Keys '
Y � �F' Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: T.5
Agenda Item Summary #10272
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment 1 to State of Florida
Department of Transportation Public Transportation Grant Agreement (PTGA) GIV30 as executed
by the Director of Airports providing $880,000.00 in funding for Environmental Assessment projects
at the Florida Keys Marathon International Airport, to be funded by FDOT (80%) and Marathon
Airport Fund 403 (20%).
ITEM BACKGROUND: The scope of this grant includes design and construction to shift Runway
7-25 centerline 40 feet to the northwest to meet applicable runway-to-taxiway separation standards.
The current runway to taxiway separation at the airport does not meet current FAA standards.
PREVIOUS RELEVANT BOCC ACTION: Approval of original PTGA G1V30 on April 21,
2021. On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the
Director of Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for
returning the grants to the granting agency and expedite use of grant funds, with grants to be ratified
by the BOCC at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY22 funding allocation in the amount of$880,000.00
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT GI V30 Amend 41 - MTH Env Assessment projects
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: June 30, 2026
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T.5
Total Dollar Value of Contract: $880,000.00
Total Cost to County: -0-
Current Year Portion:
Budgeted: yes
Source of Funds: 80% FDOT ($880,000.00)/20% Marathon Airport Fund 403 ($220,000.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match: no
Insurance Required: no
Additional Details:
03/16/22 403-63502 - MARATHON AIRPORT R & R $220,000.00
REVIEWED BY:
Beth Leto Completed 02/04/2022 4:01 PM
Richard Strickland Completed 02/07/2022 4:44 PM
Pedro Mercado Completed 02/07/2022 5:03 PM
Purchasing Completed 02/08/2022 8:26 AM
Budget and Finance Completed 02/08/2022 9:13 AM
Maria Slavik Completed 02/08/2022 9:16 AM
Liz Yongue Completed 02/08/2022 9:51 AM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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T.S.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Occ 11119 y
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(dem-segment-phase-sequence)
438680-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1V30 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department'), and Monroe County, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 4/29/2021 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement'). M
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as --
follows:
1. Amendment Description. The project is amended To add FY22 funding
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation y
Seaports
Transit >
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit 131: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
_ Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUB
LI TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC I OGC 11/19 y
GRANT AGREEMENT y
4. Project Cost.
The estimated total cost of the Project is X increased/ decreased by$1,100,000 bringing the revised total
cost of the project to$1. 775.000.
The Department's participation is X increased/ _ decreased by $880,000. The Department agrees to
participate in the Project cost up to the maximum amount of $940,000, and, additionally the Department's
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. >
Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect. '
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION >'
N
'
y: ." By:
Name: Richard StricklandName: Daniel Iglesias
Title: Director of Airvorts Title: Director of Transportation Development
NROEE COUNTY A FN� � STATE OF DEPARTMENT RTMENT OF TRANSPORTATIONLu
EE • EY Legal Review: Alicia TrujilloAS& - UNTY AOY
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In
Date 2/4/22
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20 y
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): FL Keys Marathon Airport Environmental Assessment
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
County
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The scope includes design and construction to shift Runway 7-25 centerline
40 feet to the northwest to meet applicable runway-to-taxiway separation standards.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
ur oses will be the incremental progress made toward completion of project scope elements. Supporting
P P p 9 P p J P
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with y
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to):F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by E
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year y
have been met. y
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120 y
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
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Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding
Management T Category Fiscal Code CFDA Funding Source
Number Type Year Number Description
Amount
438680-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $60,000.00
Ll-
438680-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $880,000.00
438680-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $220,000.00
438680-2-94-01 LF 088719 2021 751000 1 55.004 Aviation Grant Program $15 000.00
Total Financial Assistance $1,175,000.00
B. Estimate of Project Costs by Grant Phase:
Phases' State Local Federal Totals
State Local Federal
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 6. 00
N
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $940,000.00 $235,000.00 $0.00 $1,175,060. 00 80.00 20.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 E
Maintenance v,
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 y
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Onl >
Totals ___ $940,000.00 $235 000.00 $0.00 $1,175,000.00 Lu
`Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant °®
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
Signature Date
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T.S.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2J20 y
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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T.S.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02120 y
0)
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:-
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Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $940,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: h!Wi.-/-/ap2c,,fldfscom/fsaa/searchCataloqasax
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS >
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at: W
httos://ao s.fldfs.com a/ earch omoliance.asox N
The State Projects Compliance Supplement is provided at: htt s:/las. dfs.co /fsaaBcomliane.aso
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA T T TI y
L y
GIV30
2/2/2022
CONTRACT INFORMATION
Contract: G1 V30
Contract Type: GD-GRANT DISBURSEMENT(GRANT) E
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
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Vendor Name: MONROE COUNTY BOCC
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Vendor ID: F596000749053
Beginning Date of This Agreement: 04/29/2021
Ending Date of This Agreement: 06/30/2026
Contract Total/Budgetary Ceiling: ct=$940,000.00 m
Description: FL Keys Marathon Airport Environmental Assessment a)
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 2/2/2022
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629 N
Expansion Option: A9
Object Code: 751000
Amount: $880,000.00
Financial Project: 43868029401 y
N
Work Activity(FCT): 215 y
CFDA:
Fiscal Year: 2022
Budget Entity: 55100100
Category/Category Year: 088719/22 ,
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Amendment ID: S001
Sequence: 00
User Assigned ID: S001
CD
Enc Line;(6s)/Status 0002/04 M
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Total Amount: $880,000.00
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