Item T06 T.6
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
f` Mayor Pro Tem Craig Cates,District 1
The Florida Keys Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: T.6
Agenda Item Summary #10270
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 1 to State of Florida
Department of Transportation Public Transportation Grant Agreement (PTGA) GIP33 as executed
by the Director of Airports providing $150,000.00 in funding for Key West International Airport
Building and Security Improvements; requires $150,000 grant match from Key West Airport Fund
404.
ITEM BACKGROUND: This grant is for planning,permitting, design and construction of various
airport owned facilities that have reached their serviceable age and requires upgrades and
improvements to maintain the existing infrastructure on the airport.
PREVIOUS RELEVANT BOCC ACTION: Approval of original PTGA GIP33 on August 19,
2020. On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the
Director of Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for
returning the grants to the granting agency and expedite use of grant funds, with grants to be ratified
by the BOCC at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY22 funding allocation of$150,000.00
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
441383-2-94-01 GIP33 Amend# 1- EYW Airport Bldg Sec Imp
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: June 30, 2025
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Total Dollar Value of Contract: $150,000.00
Total Cost to County: -0-
Current Year Portion: same
Budgeted: yes
Source of Funds: 50% FDOT ($150,000.00)/50% Key West Airport Fund 404 ($150,000.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match: no
Insurance Required: no
Additional Details:
03/16/22 404-63002 - KEY WEST AIRPORT R & R $150,000.00
REVIEWED BY:
Beth Leto Completed 02/04/2022 3:55 PM
Richard Strickland Completed 02/07/2022 4:43 PM
Pedro Mercado Completed 02/07/2022 5:04 PM
Purchasing Completed 02/08/2022 8:17 AM
Budget and Finance Completed 02/08/2022 9:13 AM
Maria Slavik Completed 02/08/2022 9:17 AM
Liz Yongue Completed 02/08/2022 10:10 AM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT Z'
AMENDMENT TO THE PUBLIC TRANSPORTATION occ 11119 )
GRANT AGREEMENT 06
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
441383-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1P33 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004 "9
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered
into on by and between the State of Florida, Department of Transportation cv
("Department'), and Monroe County, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 9/3/2020 (date original Agreement entered)entered into a Public y
Transportation Grant Agreement("Agreement').
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended to add FY22 funding
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
0
X Aviation
Seaports
_ Transit >-
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit 131: Deferred Reimbursement Financial Provisions
*Exhibit 62: Advance Payment Financial Provisions cv
_ *Exhibit C: Terms and Conditions of Construction
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X Exhibit D: Agency Resolution
_ Exhibit E: Program Specific Terms and Conditions
_ Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
_ *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-03
PUB
LI TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT T PUBLICTRANSPORTATION OGC 91H8 )
GRANT AGREEMENT 06
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. Project Cost.
The estimated total cost of the Project is X increased/® decreased by$300,000 bringing the revised total
cost of the project to 600 000.
The Department's participation is X increased/ — decreased by $150,000. The Department agrees to
participate in the Project cost up to the maximum amount of $300,000, and, additionally the Department's CL
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION --
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By: By:
Name: is tic Name: Daniel Lqlesias _
Title: Director of Airports Title: Director of Transportation Development
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NR}E couNrr ArMnNE`! STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
� RavEp Forma
aEa 0 J. woe— Legal Review: Alicia Trujillo-,
A5S6S pC MY ATfC}RNEY
Dace 2/4/22
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT Z'
GRANT AGREEMENT EXHIBITS OGc02120 0)
06
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West Int'l Airport Building and Security Improvements
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe County r9
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C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The scope of work will include planning, permitting, design and construction of
airport owned facilities that have reached their serviceable age and requires upgrades and improvements to maintain
the existing infrastructure on the airport.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year o
have been met. �.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT �
GRANT AGREEMENT EXHIBITS occoy2o
06
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
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Financial FLAIR State Object CSFA/ CSFA/CFDA Title or Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description Amount 0
441383-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000.00
,
441383-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $150,000,00 CN
441383-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $150,000.00
441383-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $150 000.00
Total Financial Assistance $600,000.00 y
B. Estimate of Project Costs by Grant Phase:
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Phases* State Local Federal Totals State Local Federal Lu
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $300,000.00 $300,000.00 $0.00 $600,000.00 50.00 50.00 0.00 CD
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance o
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only) >-
Totals __ $300,000.00__ $300 000.00 $0.00 $600 000.00 ,
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
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I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
,
Monroe County Airports
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Department Grant Manager Name
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Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT Z'
GRANT AGREEMENT EXHIBITS OGCO2120 w
06
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT Z'
GRANT AGREEMENT EXHIBITS OOc02120 W
06
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE >-
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program °®
CSFA Number: 55.004 a
*Award Amount: $300,000
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*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: titt2,s://apps.fldfs.com/f aalsearch atalo .as x
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
httks.,//a2Rs—,fldfs.com/fsaa/searchCom liance.a ox
The State Projects Compliance Supplement is provided at: htt s:!/aps.fidfs.ccm/Ease/com iiane.as x °'
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To:Brittany.Wiliiams-Sanders@dot.state.fl.us
FLORIDA T T OF TRANSPORTATION
FUNDS APPROVAL 06
G1P33
2/2/2022
CONTRACT INFORMATION
Contract: G 1 P33
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
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Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) CIL
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Vendor Name: MONROE COUNTY BOCC r
VendorlD: F596000749053
Beginning Date of This Agreement: 09/03/2020
Ending Date of This Agreement: 06/30/2025
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Contract Total/Budgetary Ceiling: ct=$300,000.00
Description: Key West Int'I Airport Building and Security Improvements
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON2/2/2022 W
Action: i Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
Amount: $150,000.00
Financial Project: 44138329401
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Work Activity(FCT): 215
CFDA:
Fiscal Year: 2022
Budget Entity: 55100100 r
Category/Category Year: 088719/22
Amendment ID: S001
Sequence: 00
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User Assigned ID: S001 r
Enc Line(6s)/Status: 0002/04 r
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Total Amount: $150,000.00
Pagel of 1
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