Item T08 T.8
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
Mayor Pro Tem Craig Cates,District 1
The Florida Keys '
Y � �F' Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: T.8
Agenda Item Summary #10271
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of Amendment 1 to State of Florida Department of
Transportation Public Transportation Grant Agreement (PTGA) Number GIQ05 as executed by the
Director of Airports providing funding in the amount of $75,000.00 for Planning Studies at the
Florida Keys Marathon International Airport, to be funded 80% FDOT and 20% Marathon Airport
Fund 403.
ITEM BACKGROUND: This grant is to conduct planning studies, including but not limited to,
miscellaneous airport studies/assignments that are required to support future development, meet
regulatory requirements, update property and airport layout plans, develop support documentation
upon requests from agencies, etc. (i.e., general consulting, grants admin., environmental studies,
wildlife hazard assessments, ground transportation studies, DBE plan updates, etc.).
PREVIOUS RELEVANT BOCC ACTION: Approval of original PTGA on October 21, 2020. On
September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of
Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the
grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC
at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY22 funding allocation in the amount of$75,000.00
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT GIQ05 Amend 41 - MTH Ping Studies
FINANCIAL IMPACT:
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T.8
Effective Date: Upon Execution
Expiration Date: December 31, 2025
Total Dollar Value of Contract: $75,000.0
Total Cost to County: -0-
Current Year Portion:
Budgeted: yes
Source of Funds: 80% FDOT ($75,000.00)/20% Marathon Airport Fund 403 ($18,750.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match: no
Insurance Required: no
Additional Details:
03/16/22 403-63502 - MARATHON AIRPORT R & R $18,750.00
REVIEWED BY:
Beth Leto Completed 02/04/2022 3:59 PM
Richard Strickland Completed 02/07/2022 4:43 PM
Pedro Mercado Completed 02/08/2022 9:28 AM
Purchasing Completed 02/08/2022 9:29 AM
Budget and Finance Completed 02/08/2022 10:18 AM
Maria Slavik Completed 02/08/2022 10:23 AM
Liz Yongue Completed 02/08/2022 10:57 AM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 11119
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence) g ry'
439286-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1Q05 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title:
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department'), and Monroe County, ("Agency"),collectively referred to as the"Parties." 0
RECITALS
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WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement').
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
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NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended to add FY22 funding
2. Program Area. For identification purposes only,this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
_ Other
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.00"3
PUB
Lf TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLICTRANSPORTATION OGC 11/19
GRANT AGREEMENT
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. Project Cost.
The estimated total cost of the Project is X increased/W decreased by 93 550 bringing the revised total cost
of the project to$218,750. —
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The Department's participation is X increased/_ decreased by $75,000.The Department agrees to participate
in the Project cost up to the maximum amount of$175,000, and, additionally the Department's participation in
the Project shall not exceed 80.00% of the total eligible cost of the Project.
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Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
F� .Y By: By:__. �-
Name: Richard Strict land Name: Dania! Iglesias
Title: Director of Airports Title: Director of Transportation Development
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((tyy�yR+rOE C u $$$�,�� A ANEY STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
PED ® Legal Review: Alicia Truiillo
ASSES UVVTY Arrz)RNEY
date___ _2/4/22_
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded CL
via this Agreement(if not the entire project)): Florida Keys Marathon Airport Planning Studies
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FUMonroe
County
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes but is not limited to miscellaneous airport '
studies/assignments that are required to support future development, meet regulatory requirements, update property
and airport layout plans, develop supporting documentation upon requests from agencies.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
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E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only): >-
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met. FL
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS occ02120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CL
CONSIST OF THE FOLLOWING: h®
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or E
Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Descri lion Amount I
439286-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $100,000.00
439286-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $75,000.00
439286-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $18,750.00
439286-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $25 000.00
Total Financial Assistance $218,750.00
B. Estimate of Project Costs by Grant Phase:
State Local Federal
Phases* State Local Federal Totals ,70 ,70 ,70 >
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 UJ
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Environmental/Design/Construction $175,000.00 $43,750.00 $0.00 $218,750.00 80.00 20.00 0.00 14
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0,00 0.00
Transit Only)
Tota/s $175,000.00 $43 750.00 $0.00 $218,750.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
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I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
Signature - Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2/20
EXHIBIT D
AGENCY RESOLUTION
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PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02a0
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
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THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: h®
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program I
CSFA Number: 55.004
*Award Amount: $175,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: htti s:// p s.fldf ccc,rm/fsaa/searchCataio .asox r9
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COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
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State Project Compliance Requirements for CSFA Number 55.004 are provided at:
bto.//agns.fldfs.com/fsaa/searchCom liance.as x
The State Projects Compliance Supplement is provided at: ttos./a ps.fldfs.corn€/fsaa/com liance.a rax
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To:Brittany.Williams-Sanders(a'i}dot.state.fl.us
FLORIDA T TRANSPORTATION
APPROVALFUNDS
G1005
2/2/2022
CONTRACT INFORMATION
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Contract: G 1 Q05
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
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Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
Vendor ID: F596000749053 LO
Beginning Date of This Agreement: 11/10/2020
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Ending Date of This Agreement: 12/31/2025
Contract Total/Budgetary Ceiling: ct=$175,000.00
Description: Florida Keys Marathon Airport Planning Studies '
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 2/2/2022
Action: Supplemental
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Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option:! A9 >"
Object Code: 751000 y
Amount: $75,000.00
Financial Project: 43928629401
Work Activity(FCT): 215
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CFDA:
Fiscal Year: 2022
Budget Entity: 55100100
Category/Category Year: 088719/22
Amendment ID: S001
Sequence: 00 uO
User Assigned ID: S001 r
Eric Line'(6s)/Status: 0002/04
Total Amount: $75,000.00
Pagel of 1
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