Item T10 County of Monroe BOARD OF COUNTY COMMISSIONERS
r `� � Mayor David Rice,District 4
The Florida Ke S Mayor Pro Tem Craig Cates,District 1
Y �, Michelle Coldiron,District 2
ti Vacant,District 3
Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: T.10
Agenda Item Summary #10261
REVISED WORDING: Revised wording to add clarification.
BULK ITEM: Yes DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Roman Gastesi (305) 292-4441
N/A
AGENDA ITEM WORDING: Interlocal Agreement between Monroe County and Ocean Reef
Volunteer Fire Department. The Fire Department will purchase and retain ownership of a 2023
Freightliner Ambulance and the County will reimburse the Fire Department.
ITEM BACKGROUND: This ILA is to set forth the terms and conditions under which the Ocean
Reef Volunteer Fire Department will purchase a 2023 Freightliner M2 Std. cab with a custom AEV
Type 1 Ambulance.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approve.
DOCUMENTATION:
ILA Ocean Reef- Ambulance 2022 vl REV
FINANCIAL IMPACT:
Effective Date: 2/16/2022
Expiration Date: 2/16/2023
Total Dollar Value of Contract: $345,443.00
Total Cost to County: $345,443.00
Current Year Portion:
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes —Hold Harmless
Additional Details:
02/16/22 NEW COST CENTER ADDED $345,443.00
304-24003-5303 10-SC00036
REVIEWED BY:
James Molenaar Completed 02/08/2022 10:15 AM
Roman Gastesi Skipped 02/04/2022 4:29 PM
Lindsey Ballard Completed 02/08/2022 10:19 AM
Bob Shillinger Skipped 02/08/2022 1:15 PM
Purchasing Completed 02/08/2022 1:17 PM
Budget and Finance Completed 02/08/2022 1:50 PM
Maria Slavik Completed 02/08/2022 3:06 PM
Liz Yongue Completed 02/08/2022 3:22 PM
Board of County Commissioners Pending 02/16/2022 9:00 AM
T.10
County f � .�� ��� BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
Mayor Pro Tem Craig Cates,District 1
The Florida Keys '
Y � �F' Michelle Coldiron,District 2
Vacant,District 3
--' Holly Merrill Raschein,District 5
County Commission Meeting
February 16, 2022
Agenda Item Number: T.10
Agenda Item Summary #10261
BULK ITEM: Yes DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Roman Gastesi (305) 292-4441
N/A
AGENDA ITEM WORDING: Interlocal Agreement between Monroe County and Ocean Reef
Volunteer Fire Department.
ITEM BACKGROUND: This ILA is to set forth the terms and conditions under which the Ocean
Reef Volunteer Fire Department will purchase a 2023 Freightliner M2 Std. cab with a custom AEV
Type 1 Ambulance.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approve.
DOCUMENTATION:
ILA Ocean Reef- Ambulance 2022 vl REV
FINANCIAL IMPACT:
Effective Date: 2/16/2022
Expiration Date: 2/16/2023
Total Dollar Value of Contract: $345,443.00
Total Cost to County: $345,443.00
Current Year Portion:
Budgeted: Yes
Source of Funds:
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T.10
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes —Hold Harmless
Additional Details:
02/16/22 NEW COST CENTER ADDED $345,443.00
304-24003-5303 10-SC00036
REVIEWED BY:
James Molenaar Completed 02/08/2022 10:15 AM
Roman Gastesi Skipped 02/04/2022 4:29 PM
Lindsey Ballard Completed 02/08/2022 10:19 AM
Bob Shillinger Skipped 02/08/2022 1:15 PM
Purchasing Completed 02/08/2022 1:17 PM
Budget and Finance Completed 02/08/2022 1:50 PM
Maria Slavik Completed 02/08/2022 3:06 PM
Liz Yongue Completed 02/08/2022 3:22 PM
Board of County Commissioners Pending 02/16/2022 9:00 AM
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T.10.a
INTERLOCAL AGREEMENT
MONROE COUNTY AND OCEAN REEF VOLUNTEER FIRE DEPARTMETNT
THIS INTERLOCAL AGREEMENT is entered into this 16th day of February 2022
pursuant to Sec. 163.01, F.S., by and between Monroe County, a political subdivision of the
State of Florida, (hereafter "COUNTY"), and Ocean Reef Volunteer Fire Department, Inc., a
Florida not-for-profit corporation, its successors and assigns, (hereafter "FIRE
DEPARTMENT"). E
WHEREAS, the Ocean Reef Volunteer Fire Department, Inc. ("FIRE DEPARTMENT") �
is a Florida not-for-profit corporation having its principal office at 110 Anchor Drive, Key ,
Largo, FL 33037. The Fire Department is a "501(c)(3)" corporation under the provisions of the
United States Internal Revenue Code; and
WHEREAS, the County has the authority to accept the service of volunteers consistent 0
with the provisions of Sections 125.9501 through 125.9506, Florida Statutes, and the services of
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volunteer firefighters are essential to the health, safety, and welfare of the residents of and
visitors to Monroe County; and
WHEREAS, the Florida Legislature, as specified in Section 401.104, Florida Statutes
has declared its' intent that emergency medical services are essential to the health and well-being
of all citizens and that private and public expenditures for adequate emergency medical services r,
represent a constructive investment in the future of the State of Florida; and
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WHEREAS, Section 212.055(2), Fla. Stat., authorizes the COUNTY to levy a one cent
discretionary sales surtax in order to finance, plan and construct infrastructure, defined in the
statute to include, among other things, any fixed capital expenditure or fixed capital outlay LU
associated with the construction of public facilities that have a life expectancy of five or more
years, and also fire department vehicles and emergency medical service vehicles; and N
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WHEREAS, Florida courts and the Florida Attorney General have recognized that a
governmental entity, such as the County, may carry out a public purpose through private,
nonprofit corporations, and this method of providing services to the public has been approved,
provided that proper safeguards and some degree of control are exercised and retained by the E
governmental entity to assure accomplishment of the public purpose; and
WHEREAS, Florida Attorney General opinion 2002-18 has opined that a Board of
County Commissioners may expend public funds to assist a county volunteer fire department in
making payments on the purchase of a new fire truck where the county finds that a public
purpose is present; and
WHEREAS, by approving this Agreement, the County approves of the expenditure of a
public funds for the purchase of a new ambulance and finds that the provision of fire protection
and emergency medical and rescue services through the FIRE DEPARTMENT serves a public
purpose.
NOW, THERFORE IN CONSIDERATION of the mutual consideration and premises
set forth below, the parties hereto agree as follows:
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1. PURPOSE OF THE INTERLOCAL AGREEMENT:
The purpose of this agreement is to set forth the terms and conditions under which the FIRE
DEPARTMENT will purchase a 2023 Freightliner M2 Std. cab with a Custom AEV Type 1
Ambulance (hereinafter "Ambulance") and the COUNTY will reimburse the FIRE
DEPARTMENT using infrastructure sales surtax monies.
2. PURCHASE OF ITEMS BY THE DISTRICT:
2.1. The FIRE DEPARTMENT will purchase and retain ownership of one 2023 Freightliner ,
M2 Std. cab with a Custom AEV Type 1 Ambulance (hereinafter "Ambulance"), under this
Agreement and in accordance with the accompanying resolution to transfer any ownership
interest COUNTY may have.
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2.2 The FIRE DEPARTMENT warrants and represents that the Ambulance has a minimum
expected life of at least five (5) years. The FIRE DEPARTMENT will retain ownership of the
approved equipment and will maintain the Ambulance on the FIRE DEPARTMENT'S
inventory, and will not sell, transfer or assign either the asset or title to the asset for a minimum
of five (5) years from the date of execution of this Agreement without the prior express written
consent of the COUNTY.
2.3 In purchasing this item, the FIRE DEPARTMENT will follow Monroe County's
Purchasing Policy with respect to the need for competitive procurement.
3. REIMBURSEMENT:
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3.1. After purchase of the Ambulance, the FIRE DEPARTMENT shall render to the COUNTY
a proper itemized invoice in accordance with the Florida Local Government Prompt Payment
Act. The invoice shall be properly dated, describing the equipment purchased (including the
make, model, and VIN number if applicable), the cost of the equipment and installation, and all
other information required by the COUNTY for reimbursement. Upon receipt of the appropriate
documents, the COUNTY shall reimburse the FIRE DEPARTMENT for said expenditures.
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3.2 Reimbursement requests will be submitted to the County. The COUNTY shall only
reimburse those reimbursable expenses which are reviewed and approved as complying with
Monroe County Code of Ordinances, State laws and regulations. The final request for
reimbursement must be submitted 30 days following the full payment to the manufacturer.
3.3 The total amount of $345,443.00 shall be repaid in full to the Monroe County Board of
County Commissioners on or before the date listed above.
3.4 The request for reimbursement must be signed by an officer of the Ocean Reef Volunteer
Fire Department, Inc having the authority to bind the corporation. It must be notarized, and must
include the following language:
I certify that the above amounts have been paid to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
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T.10.a
organization's contract with the Monroe County Board of County
Commissioners and will not be submitted for reimbursement to any other
funding source.
3.5 This Agreement is subject to annual appropriation by the Board of County Commissioners
of Monroe County, Florida.
4. INSURANCE AND HOLD HARMLESS: E
4.1 Notwithstanding any minimum insurance requirements prescribed elsewhere in this
agreement, FIRE DEPARTMENT shall defend, indemnify and hold the COUNTY and the ,
County's elected and appointed officers and employees harmless from and against (i) any claims,
actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings,
or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty
or business interruption, and (iii) any costs or expenses that may be asserted against, initiated 0
with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A)
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any activity of FIRE DEPARTMENT or any of its employees, agents, contractors or other
invitees during the term of the Agreement, (B) the negligence or recklessness, intentional
wrongful misconduct, errors or omissions, or other wrongful act or omission of FIRE
DEPARTMENT or any of its employees, agents, sub-contractors or other invitees, or (C) FIRE
DEPARTMENT's default in respect of any of the obligations that it undertakes under the terms
the Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, r,
costs or expenses arise from the intentional or sole negligent acts or omissions of the County or
any of its employees, agents, contractors or invitees (other than FIRE DEPARTMENT). The .2
monetary limitation of liability under this contract shall be equal to the dollar value of the
contract and not less than $1 million per occurrence pursuant to Section 725.06, Florida Statutes.
Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to W
events or circumstances that occur during the term of the Agreement, this provision will survive
the expiration of the term of the Agreement or any earlier termination of the Agreement. >
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4.2 Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
COUNTY and FIRE DEPARTMENT in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor E
shall any contract entered into by the COUNTY or FIRE DEPARTMENT be required to contain
any provision for waiver.
5. GOVERNING LAW,VENUE, INTERPRETATION, COSTS,AND FEES:
5.1 This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida applicable to contracts made and to be performed entirely in the State.
5.2. In the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, the COUNTY and FIRE DEPARTMENT agree
that venue will lie in the appropriate court or before the appropriate administrative body in
Monroe County, Florida.
5.3.The COUNTY and FIRE DEPARTMENT agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the enforcement or
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interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against
the non-prevailing party, and shall include attorney's fees, courts costs, investigative, and
out-of-pocket expenses in appellate proceedings.
6. SEVERABILITY:
If any term, covenant, condition or provision of this Agreement(or the application thereof to any E
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and ,
provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms, covenants, conditions and provisions of
this Agreement would prevent the accomplishment of the original intent of this Agreement. The
COUNTY and FIRE DEPARTMENT agree to reform the Agreement to replace any stricken 0
provision with a valid provision that comes as close as possible to the intent of the stricken
provision. �
7. BINDING EFFECT:
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of the COUNTY and FIRE DEPARTMENT and their respective legal representatives, r,
successors, and assigns.
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8. AUTHORITY:
Each party represents and warrants to the other that the execution, delivery and performance of LU
this Agreement have been duly authorized by all necessary COUNTY and corporate action, as
required by law. N
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9. CLAIMS FOR FEDERAL OR STATE AID:
The FIRE DEPARTMENT and COUNTY agree that each shall be, and is, empowered to apply
for, seek, and obtain federal and state funds to further the purpose of this Agreement. E
10. NON-DISCRIMINATION:
The FIRE DEPARTMENT and COUNTY agree that there will be no discrimination against any
person. The FIRE DEPARTMENT and COUNTY agree to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but
are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits
discrimination on the basis of race, color, religion, sex, or national origin; 2) Title IX of the
Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as
amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age
Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination
on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-
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T.10.a
616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7)
The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the
Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in
the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC
s. 12101), as maybe amended from time to time, relating to nondiscrimination on the basis of
disability; 10) Monroe County Code Ch. 14, Art. 11, which prohibits discrimination on the basis
of race, color, sex, religion, national origin, ancestry, sexual orientation gender identity or E
expression, familial status or age; and 11) any other nondiscrimination provisions in any Federal
or state statutes which may apply to the parties to, or the subject matter of, this Agreement.
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11. CODE OF ETHICS:
11.1 Both parties understand and agree that the officers and employees of the COUNTY will be
required to comply with the standards of conduct for public officers and employees as delineated 0
in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of
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gifts, doing business with one's agency; unauthorized compensation; misuse of public position,
conflicting employment or contractual relationship; and disclosure or use of certain information.
11.2 The FIRE DEPARTMENT warrants that it has not employed, retained or otherwise had act
on its behalf any former COUNTY officer or employee subject to the prohibition of Section 2 of
Ordinance No. 010-1990 or any COUNTY officer or employee in violation of Section 3 of
Ordinance No. 010-1990.
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12. NO SOLICITATION/PAYMENT:
The COUNTY and FIRE DEPARTMENT warrant that, in respect to itself, it has neither LU
employed nor retained any company or person, other than a bona fide employee working solely
for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, C44
company, corporation, individual, or firm, other than a bona fide employee working solely for it,
any fee, commission, percentage, gift, or other consideration contingent upon or resulting from
the award or making of this Agreement.
13. PUBLIC ACCESS:
The COUNTY and FIRE DEPARTMENT shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession or under its
control subject to the provisions of Chapter 119, Florida Statutes.
14. EXECUTION IN COUNTERPARTS:
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any
of the parties hereto may execute this Agreement by singing any such counterpart. Both parties
to this Agreement warrant that they are authorized by the necessary corporate action to enter into
this Agreement on behalf of their respective entities.
15. NOTICES.
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Notices in this Agreement, unless otherwise specified, must be sent by certified mail to the
following:
Monroe County Ocean Reef Volunteer Fire Department, Inc.
County Administrator Genaro Iglesias, President
1100 Simonton Street 110 Anchor Drive
Key West, FL 33040 Key Largo, Fl. 33037
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16. FULL UNDERSTANDING:
This Agreement is the parties' final mutual understanding. It replaces any earlier agreements or
understandings, whether written or oral. This Agreement cannot be modified or replaced except
in a written amendment duly executed by both parties.
17. EFFECTIVE DATE:
This Agreement will take effect on the date set forth above.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year
first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA �
By By Lu
As Deputy Clerk Mayor
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OCEAN REEF VOLUNTEER FIRE
DEPARTMENT, INC.
By
Genaro Iglesias, President
Digitally signed by James D.
James D. Molenaar
Molenaar Date:2022.02.08 08:06:19
05'00'
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Approved as to Form and Legal Sufficiency
James D. Molenaar
Asst. County Attorney
MONROE COUNTY ATTORNEY'S OFFICE
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