1st Change Order 11/16/2021 `v BOARD OF COUNTY COMMISSIONERS
County of Monroes , Mayer Michelle Coldiron,District
The
OI"1 r Mayor Pro I'em David Dice,District 4
Craig Cates District 1
Eddie Martinez,District 3
Holly Merrill Raschein,District 5
Memorandum
DATE: 11/16/2021
TO: BOCC
Kevin G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. ;' °' r` '. 2021.11.16 15:04:51
-05'00'
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order#1 for the Koehn and Big Pine Shores Roadway project. This
change order increases the final contract sum by $4,920.90. The substantial completion date is
increased by 3 days.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change order under that authority on Wednesday,
November 16, 2021.
MONROE COUNTY/ENGINEERING/PROM MANAGEmEw
CONTRACT CHANGE ORDER
PROJECT TITLE: Koehn and Big Pine Shores Roadway Project CHANGE ORDER NO: 1
INITIATION DATE: 11/04/21
TO CONTRACTOR: Charley Toppino& Sons, Inc. CONTRACT DATE: 8/18/21
The Contract is changed as follows:
The original Contract Sum (Koehn and Loma)............................. .............................. ..$1,783,277.38
Net change by previously authorized Change Orders ......__...........................: $0
The Contract Sum prior to this Change order was................................................... .$1,783,277.38
The Contract Sum is (increased) by this Change Order 1...................... .......... ..................$4,920.90
The Revised Contract Sum including this Change Order .............................................. $1,788,198.28
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be determined
in one or more of the following methods:
7.2.2.1 mutual acceptance of lump sum properly itemized and su ported by sufficient substantiating data to permit
evaluation
7.2.2.2 unit prices stated in the Contract Documents or subse;luently agreed a on
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage
fee
The original project bid documents only extended Louise St.to sta. 807+77.22 as this appeared to be the existing termination
of the pavement. This Change Order 1 extends Louise St. to sta. 808+37.97, requiring an additional 1,022.64 square feet
to provide additional paved section on Louise St. for homeowner access. The roadway frontage at this property consists of
limerock, gravel and some asphalt. The additional work is the same as the existing Koehn project scope including clear and
grub, rework limerock base, 2" asphalt, and bedding stone to tie in existing gravel driveway connections. (Plan Sheet 48
attached).
This change order represents the construction costs for additional quantities of existing bid items and was approved by
the FOR Baxter&Woodman and the CEI HDR, Inc. The increases to the contract are as follows:
Bid Item No. Description Decrease UOM Unit Cost $Amount
/Increase
Quantity
210-1-1 Reworking Limerock Base 6" 114 SY $ -11.25 $1,282.50
210-2 Limerock New Material for Reworking Base 20 CY $ 49.00 $ 980.00
110-1-1 —Clearing and Grubbing 0.004 LS $64 000.00 $ 256_00
334-1-12 Su er aveAsphaltic Conc., Traffic B 12 TN $ 193.20 $2,318.40
530-74 —,Bedding Stone (No. 57) 2 TN $ 42.00 $ 84.00
Net Change to Contract Change Order 001 $4,920.90
The project notice to proceed date was October 4, 2021.
This Change Order 1 increases contract time by 2 W8Fk days. 3 working days-JH
Contractor agrees to accept the increase in monetary compensation and hereby waives and releases any and all claims for
any additional compensation related to these bid items, as related to this scope. -JH
This Change Order 1 represents (.00286) % of the original contract price.
Not valid until approved by Owner. Architect(if aDDlicable). and Contractor
CONTRACTOR( —
J0Topptti6- m Date
JJ Judith Clarke PE DigitaIlysignedby Judith Clarke,P.E.
ENGINEERING SERVICES DIR `OR . Date:2021.11.1515:30:21-05'00'
Kevin G.Wilson,P.E. Date
ASSISTANT COUNTY ADMINISTRATOR
2021.1 L17 17:58:42-05'00'
Date
Note: FDOT does not fund change orders but must acknowledge
FDOT(SCOP FUNDED 443865-1-54-01/G1R20)
Date
MONROE COUNTY ATTORNEY
�91FC Vt*ASTO
CHRISTINAB:Ll%189R'r.nARROW9
ASSISTANT COUNTY ATTORNEY
DATE:,_11/10/21
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The original project only extended Louise St. to sta. 807+77.22 as this appeared to be the existing
termination of the pavement. This Change Order extends Louise St. to sta. 808+37.97, requiring an additional 1,022.64
square feet to provide additional paved section on Louise St. for homeowner access extending the roadway pavement,
not identified in the bid documents.The roadway frontage at this property consists of limerock, gravel and some asphalt.
The additional work is the same as the existing Koehn project scope including clear and grub, rework limerock base, 2"
asphalt, and bedding stone to tie in existing gravel driveway connections.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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