FY2022 02/16/2022 i GJj'COURlQC1�
Kevin Madok, CPA
,„,= Clerk of the Circuit Court&Comptroller—Monroe County, Florida
•
1 ~ROE COUN��
DATE: March 3, 2022
TO: Janet Gunderson
Senior Grant&Finance Analyst
FROM: Pamela G. Hanco. `1).C.
SUBJECT: February 16th BOCC Meeting
Attached is a copy of the following item for your handling:
C3 Agreement with the Guidance/Care Center for Women's Jail Incarceration Drug
Abuse Treatment services, in the amount of$27,121.66, for the period of October 1, 2021,
through September 30, 2022; funded by Byrne/JAG grant program and approval to re-assign the
roles of Implementing Agency Chief Official and Subgrantee Chief Official to the Director of
Budget and Finance and authorization to allow her to submit and accept grant related documents
in FDLE's electronic portal.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 161" day of February, 2022, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Guidance/Care
Center, Inc., a Florida 501(c)(3) not-for-profit corporation, hereinafter referred to as "AGENCY" or
"PROVIDER".
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of Edward Byrne
Memorial Justice Assistance to the COUNTY to implement a program that provides substance abuse
treatment services to women offenders held in local correctional facilities who have at least six months
and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this
Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice Assistance
Grant funds to the AGENCY in accordance with the COUNTY'S application for the Edward Byrne Memorial
Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein,
the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2021, through September 30, 2022,
the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as
outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub-Grant Award, attached and made
a part hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in performance of the
services set forth in Section 2 of this agreement shall be the total sum of TWENTY-SEVEN THOUSAND,
ONE HUNDRED TWENTY-ONE AND 66/100 DOLLARS ($27,121.66). All funds shall be distributed and
expended in accordance with the Project Budget Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub-Grant
Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by
reference (Attachment B).
S. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the
COUNTY'S Women's Jail In-house Drug Abuse Treatment Program and shall be bound by all the provisions
of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY
shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements for
Edward Byrne Memorial Justice Assistance Sub-Grant award funds. The AGENCY shall provide all
documents and information as set forth in Attachment F prior to billing and payment. The AGENCY shall
render to the COUNTY a detailed quarterly performance report not later than 7 days after the end
of each quarter. The quarterly performance reports must include a response to all objectives included in
your project, as described in the Performance section in the grant agreement. A detailed narrative,
reflecting on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY
1 2021-3AGC-MONR-2-3B-149
shall render to the COUNTY, monthly itemized invoices, not later than 10 days after the end of
each month, properly dated, describing the services rendered, the unit cost of the services, and all other
information required including supporting documentation validating delivery of services. The original
invoice shall be sent to:
Grants Administrator
1100 Simonton Street, Room 2-213
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of
receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the
documented services provided which are reviewed and approved as complying with Monroe County Code
of Ordinances, State laws and regulations and Attachment B - Edward Byrne Memorial Justice Assistance
Sub-Grant Award. Evidence of services rendered by the AGENCY shall be in the form of a letter,
summarizing the units of services with supporting documentation of service delivery attached. The letter
should contain a notarized certification statement. An example of a payment request cover letter is
included as Attachment A.
7. TERMINATION - This Agreement may be terminated by either party at any time, with or
without cause, upon not less than thirty (30) days written notice delivered to the other party. The
COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
8. ACCESS TO FINANCIAL RECORDS AND PUBLIC RECORDS - PROVIDER must comply
with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24
of article I of the Constitution of Florida. The County and PROVIDER shall allow and permit reasonable
access to, and inspection of, all documents, records, papers, letters or other "public record" materials in
its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the County and PROVIDER in conjunction with this contract and related to contract
performance. The County shall have the right to unilaterally cancel this contract upon violation of this
provision by the PROVIDER. Failure of the PROVIDER to abide by the terms of this provision shall be
deemed a material breach of this contract and the County may enforce the terms of this provision in the
form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's
fees and costs associated with that proceeding. This provision shall survive any termination or expiration
of the contract. The PROVIDER is encouraged to consult with its advisors about Florida Public Records Law
in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this
contract, the PROVIDER is required to:
(1) Keep and maintain public records that would be required by the County to perform the
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the PROVIDER does
not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of the PROVIDER or keep and maintain public records that would be required
by the County to perform the service. If the PROVIDER transfers all public records to the
County upon completion of the contract, the PROVIDER shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the PROVIDER keeps and maintains public records upon completion of the
contract, the PROVIDER shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the County, upon request from the
2 2021-3AGC-MONR-2-3B-149
County's custodian of records, in a format that is compatible with the information
technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be made
directly to the County, but if the County does not possess the requested records, the County
shall immediately notify the PROVIDER of the request, and the PROVIDER must provide the
records to the County or allow the records to be inspected or copied within a reasonable
time.
If the PROVIDER does not comply with the County's request for records, the County shall enforce the
public records contract provisions in accordance with the contract, notwithstanding the County's option
and right to unilaterally cancel this contract upon violation of this provision by the PROVIDER. A
PROVIDER who fails to provide the public records to the County or pursuant to a valid public records
request within a reasonable time may be subject to penalties under section119.10, Florida Statutes.
The PROVIDER shall not transfer custody, release, alter, destroy or otherwise dispose of any public
records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 30S-
292-3470 BRADLEY-BRIAN@MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE
1111 12TH Street, SUITE 408, KEY WEST, FL 33040.
9. AUDIT AND RIGHT TO AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement. In addition, the audit shall be prepared by an independent certified public
accountant (CPA) with a current license, in good standing with the Florida State Board of Accountancy.
Right to Audit. Availability of Records. The records of the parties to this Agreement relating to the
Project, which shall include but not be limited to accounting records (hard copy, as well as computer
readable data if it can be made available; general ledger entries detailing cash and if applicable trade
discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by
County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as
"County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of
information and matters that may in County's or the County Clerk's reasonable judgment have any
bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract
document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to
audit and/or reproduction by County's representative and/or agents or the County Clerk. County or
County Clerk may also conduct verifications such as, but not limited to, counting employees at the job
site, witnessing the distribution of payroll, verifying payroll computations, overhead computations,
observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information
and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and
contractor's representatives. The County Clerk possesses the independent authority to conduct an audit of
Records, assets, and activities relating to this Project. The right to audit provisions survives the
termination of expiration of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by
written notice, sent by registered United States mail, with return receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street, Room 2-213 Regional Vice-President
Key West, FL 33040 Guidance/Care Center
1205 Fourth Street
Key West, FL 33040
3 2021-3AGC-MONR-2-3B-149
Copies of all default notices, notices of breach, termination, legal claim, or indemnity copied to:
WestCare Foundation, Inc.
Attn: Executive Vice President
1711 Whitney Mesa Drive
Henderson, Nevada 89014
Either of the parties may change, by written notice as provided above, the addresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow
for the services specified herein, this Agreement may then be terminated immediately, at the option of the
COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address
specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to,
or regulating the provision of, such services, including those now in effect and hereafter adopted, and
particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall be utilized,
directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian
institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material
breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If
the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach
of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically
be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS — The AGENCY is an independent contractor. Persons employed by
the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim
to pension, worker's compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY.
IS. INDEMNIFICATION AND HOLD HARMLESS - The AGENCY covenants and agrees to
indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims and
causes of action for medical malpractice, medical negligence, bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of
services provided by the AGENCY occasioned by the negligence, errors, or other wrongful act or omission
of the AGENCY'S employees, agents, or volunteers.
16. ATTORNEY'S FEES AND COSTS. The County and AGENCY agree that in the event any
cause of action or administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-
prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses
in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall
be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by
the circuit court of Monroe County.
17. BINDING EFFECT. The terms, covenants, conditions, and provisions of this Agreement
shall bind and inure to the benefit of the County and AGENCY and their respective legal representatives,
successors, and assigns.
4 2021-3AGC-MONR-2-3B-149
18. CODE OF ETHICS. County agrees that officers and employees of the County recognize and
will be required to comply with the standards of conduct for public officers and employees as delineated in
Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing
business with one's agency; unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain information.
19. NO SOLICITATION/PAYMENT. The County and AGENCY warrant that, in respect to itself,
it has neither employed nor retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award or
making of this Agreement. For the breach or violation of the provision, the AGENCY agrees that the
County shall have the right to terminate this Agreement without liability and, at its discretion, to offset
from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
20. COMPLIANCE WITH LAW. In providing all services pursuant to this agreement, the
AGENCY shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the
provision of such services, including those now in effect and hereinafter adopted. Any violation of said
statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written notice of termination to
the AGENCY.
21. PROFESSIONAL RESPONSIBILITY AND LICENSING. The AGENCY shall assure that all
professionals have current and appropriate professional licenses and professional liability insurance
coverage. Funding by the Board is contingent upon retention of appropriate local, state and/or federal
certification and/or licensure of the AGENCY'S program and staff.
22. NON-DISCRIMINATION. The COUNTY and AGENCY agree that there will be no
discrimination against any person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. The COUNTY and
AGENCY agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of
1964 (PL 88-352), which prohibits discrimination in employment on the basis of race, color, religion, sex,
and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation
Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The
Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination on
the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating
to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912,
§§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 12101), as amended from time to time, relating to nondiscrimination
in employment on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits
discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation,
gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in
any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement.
23. COVENANT OF NO INTEREST. County and AGENCY covenant that neither presently has
any interest, and shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and receive benefits as
recited in this Agreement.
24. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the County and the AGENCY in this Agreement and the acquisition of any
5 2021-3AGC-MONR-2-3B-149
commercial liability insurance coverage, self-insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the County be required to contain any provision for waiver.
2S. ATTESTATIONS. AGENCY agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free
Workplace Statement.
26. PRIVILEGES AND IMMUNITIES. All of the privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation,
and other benefits which apply to the activity of officers, agents, or employees of any public agents or
employees of the County, when performing their respective functions under this Agreement within the
territorial limits of the County shall apply to the same degree and extent to the performance of such
functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the
County.
27. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall be deemed
to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally
on this Agreement or be subject to any personal liability or accountability by reason of the execution of
this Agreement.
28. LEGAL OBLIGATIONS AND RESPONSIBILITIES: Non-Delegation of Constitutional or
Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any
participating entity from any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by any participating entity, in which case the performance
may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended
to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the
County, except to the extent permitted by the Florida constitution, state statute, and case law.
29. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon the
terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit
of any service or program contemplated hereunder, and the County and the AGENCY agree that neither
the County nor the AGENCY or any agent, officer, or employee of either shall have the authority to inform,
counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
30. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES. This Agreement
shall be governed by and construed in accordance with the laws of the State of Florida applicable to
contracts made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, the County and AGENCY agree that venue will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
The County and AGENCY agree that, in the event of conflicting interpretations of the terms or a
term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the
institution of any other administrative or legal proceeding.
31. NON-WAIVER. Any waiver of any breach of covenants herein contained to be kept and
performed by the AGENCY shall not be deemed or considered as a continuing waiver and shall not operate
to bar or prevent the Board from declaring a forfeiture for any succeeding breach, either of the same
conditions or covenants or otherwise.
32. SEVERABILITY. If any term, covenant, condition or provision of this Agreement (or the
application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent
by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of
6 2021-3AGC-MONR-2-3B-149
this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The County and AGENCY agree to
reform the Agreement to replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision.
33. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained herein and
that this Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall
be valid only when expressed in writing and duly signed by the parties.
[THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW]
7 2021-3AGC-MONR-2-3B-149
,. I 'lWI,TNESS WHEREOF, the parties to this Agreement have caused their names to be affixed
�c- ism �. t�
hereto tt .oper officers thereof for the purposes herein expressed at Monroe County, Florida, on the
day and: Fps written above.
M
(SEAL) ; P BOARD OF COUNTY COMMISSIONERS
ATTEST: Keviil' dok, Clerk OF MONROE TY ORID
As Deputy Clerk May Chairman
Guidance/Care Center, Inc., a Florida
501(c)(3) not-for-profit corporation
(Federal ID No.: 59-1458324 )
(DUNS No.: 085566461)
` I l
By: 1‹,,N I VI f ':
Witness Ken Ortbals -
Title: CFO
• ' • ' Witness Executive Officer
Guidance/Care Center, Inc., a Florida
501(c)(3) not-for-profit corporation
Resolution WCGCC 2021-02
MONROEE PR COUNTY ATTORNEY /
`�2 P 0 SV p Dn R AO.Yt M
al-
CHRISTINE LIMBERT-BARROWS
,> ASSISTANTCOUNTYAITORNEY
L.. DATE: ti11IL2
C-.) — 1,--:>2.
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8 2021—JAGC—MONR-2-3B-149
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time period of to .
Check # Payee Reason Amount
101 Company A Rent $ X,XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending 05/28/01 XXX.XX
(A) Total X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the expenses are
accurate and in agreement with the records of this organization. Furthermore, these expenses are in
compliance with this organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of
County of
This instrument was acknowledged before me, by means of ❑ physical presence or ❑ online notarization
this day of (month), (year),
by (name of officer or agent, title or officer
or agent) of (name of entity).
Personally Known
Produced Identification: Type of ID and Number on ID
(Seal)
Signature of Notary
Name of Notary (Typed, Stamped or Printed)
Notary Public, State of
9 2021-3AGC-MONR-2-3B-149
ATTACHMENT B
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
CERTIFICATE OF SUBAWARD
Subrecipient: Monroe County Board of Commissioners
Subrecipient DUNS: 073876757
Date of Award: 11/1 812 02 1
Grant Period: From: 10/01/2021 TO: 09/30/2022
Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM
Subgrant Number: 2021-JAGC-MONR-2-3B-149
Federal Funds: $27,121.66
Matching Funds: $0.00
Total Project Cost: $27,121.66
CFDA Number: 16.738
Federal Award Number:2020-MU-BX-0006
Federal Awarding Agency: U.S. Department of Justice(USDOJ)
Pass-through Entity: Florida Department of Law Enforcement(FDLE)
Research and Development: No
Indirect Cost: No
A subaward agreement is entered into by and between the Florida Department of Law Enforcement(herein referred to
as"FDLE"or"Department")and the Monroe County Board of Commissioners(herein referred to as"Subrecipient");
WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal
financial assistance to the Subrecipient in accordance with the terms and conditions set forth in the Subgrant
agreement, and
WHEREAS, the Department has available funds resulting from a federal Edward R. Byrne Memorial Justice
Assistance Grant award issued under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended,and
WHEREAS,the Subrecipient and the Department have each affirmed they have read and understood the agreement
in its entirety and the Subrecipient has provided an executed agreement to the Department.
NOW THEREFORE, in consideration of the foregoing:
A subaward is hereby made to the Subrecipient identified above.The subaward is for the amount and time period
specified above.
This award is a cost-reimbursement agreement. Requests for reimbursement must be submitted on either a monthly
or quarterly basis,as designated in the Financial Section of the agreement.The Subrecipient must maintain original
supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre-
and post-audit and to verify work performed was in accordance with the deliverable(s)and not eligible for payment
under another state or federal funding source. Supporting documentation includes, but is not limited to:timesheets,
activity reports, paystubs,third-party contracts, quotes, procurement documents, equipment inventory records,
Page 1 of 2
10 2021-JAGC-MONR-2-3B-149
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
CERTIFICATE OF SUBAWARD (continued)
purchase orders,original receipts, invoices, canceled checks or EFT records, or bank statements,as applicable.
Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice and requested
supporting documentation.
The Subrecipient must provide Performance Reports on either a monthly or quarterly basis, as designated in the
Performance Section of the agreement, to the Department attesting to the progress toward deliverables and to
validate the required minimum acceptable level of service performed. Performance Reports are due no later than 15
days after the end of each reporting period.
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP)Financial Guide, and/or the Office of Management and Budget(OMB)Uniform Grant Requirements (2 C.F.R.
Part 200), in their entirety. It is also subject to the standard and special conditions attached and such further rules,
regulations and policies as may be reasonably prescribed by the State or Federal Government.
Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the
agreement will result in required corrective action up to and including project costs being disallowed,withholding of
federal funds and/or termination of the project, as specified within the terms of the agreement and OMB Uniform
Guidance 200.338-200.342.
21
Authorize ic' Date
Cody Menac
Bureau Chi
This award is subject to the special conditions(if any)prescribed below.
Ref#S50024: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services to a third-party, a
properly executed Third-Party Subaward Compliance Checklist for Guidance/Care Center must be submitted to the
Office of Criminal Justice Grants.
Ref#S50025: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services,the Subrecipient
must submit a properly executed OCJG Subrecipient Contractor Determination Checklist for Guidance/Care Center to
the Office of Criminal Justice Grants.
Ref#S50026: WITHHOLDING OF FUNDS: Subawards under this agreement must comply with the Office of
Management and Budget(OMB), Uniform Requirements,2 C.F.R.200.332. Prior to the drawdown of funds for
contractual services,the Subrecipient must submit an executed copy of the contractual agreement with
Guidance/Care Center to the Office of Criminal Justice Grants.
Ref#S50029: In accordance with 2 CFR 200.332 (Requirements for Pass-through Entities),the Subrecipient is
required to complete a risk assessment and conduct monitoring of its third-party subaward. In order to ensure
compliance with the federal parent award,the subrecipient must complete the Third-Party Subaward Risk Assessment
and Monitoring Questionnaire forms and provide documentation of completion to the Office of Criminal Justice Grants
prior to closeout.
Ref#S50030: A risk assessment completed at the time of application review determined this project is HIGH-RISK.
Backup documentation supporting all expenditures must accompany each reimbursement request submitted for
approval. Documentation may include, but is not limited to: procurement records (including quotes,competitive
solicitations/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices, proof of payment,
timesheets, paystubs,activity logs, client activity logs, participant sign in sheets, billing documentation,travel vouchers
etc.
Ref#S50031: At the time of application approval,the Monroe County Board of Commissioners had not submitted a
current EEO Plan to the Office of Criminal Justice Grants. The documents must be maintained and provided to the
Office of Criminal Justice Grants at monitoring.
Page 2 of 2
11 2021-JAGC-MONR-2-3B-149
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
ACCEPTANCE OF FEDERAL FUNDING ASSISTANCE
Subrecipient;Monroe County Board of Commissioners
Subgrant Number:2021-JAGC-MONR-2-3B-149
Project Title:WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM
Pass-through Entity: Florida Department of Law Enforcement
This award is subject to all applicable rules,regulations,and conditions,as contained in the Department of Justice
Grants Financial Guide,and the Office of Management and Budget Uniform Grant Requirements(2 C.F.R.Part 200).
This award is also subject to the incorporated standard and special conditions,and such further rules,regulations,and
policies as may be reasonably prescribed by the State or Federal Government.
In witness whereof,the parties affirm they each have read and understand the conditions set forth in this agreement,
have read and understand the agreement in its entirety,and accept this agreement through the signature of their duly
authorized officers on the date,month,and year set out below.
Monroe County Board of
Authorizing Official(C mission Chairperson,Mayor,or Designated Representative)
' l
Signature Dhte
Michelle Coldiron, Mayor
Printed Name and Title
Monroe County Board of Commissioners
Authorizing Official(Official,Administrator,or Designated Representative)
Signature Date
Printed Name and Titte
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Signa uret�Z Date
Cody Menacof, Bureau Chief
Printed Name and Title
12 2021-JAGC-MONR-2-3B-149
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
SPECIAL CONDITIONS
Subrecipient: Monroe County Board of Commissioners
Subgrant Number:2021-JAGC-MONR-2-3B-149
Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM
Pass-through Entity:Florida Department of Law Enforcement
In addition to the attached standard conditions,the above-referenced grant project is subject to the special conditions
set forth below.
Ref#S50024: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services to a third-party,a
properly executed Third-Party Subaward Compliance Checklist for Guidance/Care Center must be submitted to the
Office of Criminal Justice Grants.
Ref#S50025: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services,the Subrecipient
must submit a property executed OCJG Subrecipient Contractor Determination Checklist for Guidance/Care Center to
the Office of Criminal Justice Grants.
Ref#S50026: WITHHOLDING OF FUNDS:Subawards under this agreement must comply with the Office of
Management and Budget(OMB), Uniform Requirements,2 C.F.R.200.332.Prior to the drawdown of funds for
contractual services,the Subrecipient must submit an executed copy of the contractual agreement with
Guidance/Care Center to the Office of Criminal Justice Grants.
Ref#S50D29: In accordance with 2 CFR 200.332(Requirements for Pass-through Entities),the Subrecipient is
required to complete a risk assessment and conduct monitoring of its third-party subaward. In order to ensure
compliance with the federal parent award,the subrecipient must complete the Third-Party Subaward Risk Assessment
and Monitoring Questionnaire forms and provide documentation of completion to the Office of Criminal Justice Grants
prior to closeout.
Ref#S50030: A risk assessment completed at the time of application review determined this project is HIGH-RISK.
Backup documentation supporting all expenditures must accompany each reimbursement request submitted for
approval. Documentation may include,but is not limited to:procurement records(including quotes,competitive
solicitations/bids,etc.),purchase orders,packing slips,delivery/receivable documents,invoices, proof of payment,
timesheets,paystubs,activity logs,client activity logs, participant sign in sheets,billing documentation,travel vouchers
etc.
Ref#S50031: At the time of application approval,the Monroe County Board of Commissioners had not submitted a
current EEO Plan to the Office of Criminal Justice Grants. The documents must be maintained and provided to the
Office of Criminal Justice Grants at monitoring.
13 2021-JAGC-MONR-2-3B-149
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Michelle Coldiron
Title: Mayor
Address: 25 Ships Way
City: Big Pine Key
State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
Fax:
Email: Boccdis2@monroecounty-fl.gov
Chief Financial Officer
Name: Kevin Madok
Title: Clerk of Court
Address: Post Office Box 1980
City: Key West
State: FL Zip: 33041-1980
Phone: 305-295-3130 Ext:
Fax:
Email: kmadok@monroe-clerk.com
Application Ref#2021-JAGC-3953 Section#1 Page 1 of 2
Contract# 2021-JAGC-MONR-2-3B-149
14 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Michelle Coldiron
Title: Mayor
Address: 25 Ships Way
City: Big Pine Key
State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
Fax:
Email: Boccdis2@monroecounty-fl.gov
Project Director
Name: Janet Gunderson
Title: Senior Grants and Finance Analyst
Address: 1100 Simonton Street
Room 2-213
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4470 Ext:
Fax: 305-292-4515
Email: Gunderson-Janet@monroecounty-fl.gov
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Contract# 2021-JAGC-MONR-2-3B-149
15 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Project Information
Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT
PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2021 End Date: 9/30/2022
Problem Identification
Monroe County continues to have the unfortunate distinction of being designated as a high
intensity drug trafficking area and, as such, is a leading illicit drug importation area. The
availability of illicit drugs in Monroe County has resulted in drug abuse rates higher than both the
state and national averages, specifically the female population. A recent Risk Factor Surveillance
Survey reported the drug involvement rate doubled the state average and was four times larger
than Miami-Dade County (to the north).
According to Monroe County Sheriff's Office Detention records, over 111 women were arrested
between April 20, 2020, and April 20, 2021 for drug possession or intent to sale. Moreover, 93 of
the arrests were felony-related drug charges.
In an effort to combat the illicit drug use, reduce the recidivism rate, and assist women with
substance abuse, the Women's Jail Incarceration (JIP)Treatment Program (WJIP)was created
and implemented by the Guidance/Care Center and Monroe County Sheriff's Office. The program
is operated within a county jail in Florida and is the only program that's available to women for the
purpose of receiving intensive drug abuse treatment such as assessments, therapy, counseling,
case management and undergo treatment, which has assisted with the low recidivism rate.
The WJIP plans to work with the Criminal Justice System. Resources in place include female
inmates may be ordered to the jail-incarceration treatment program by the Drug Court, Circuit
Court and County Court Judges in Monroe County. The Woman's Jail-Incarceration Program
(WJIP) has established a positive reputation county-wide, working closely with judges,
prosecutors, and defense attorneys throughout the county.
Currently, the budget for Monroe County does not have the additional funds to provide the
necessary assessments and therapy treatment for women. Grant funding will allow the program to
function and operate in an optimal manner.
Project Summary (Scope of Work)
Monroe County will contract with the Guidance/Care Center (G/CC)to address the substance
abuse and mental health needs of female inmates that have been referred to the WJIP by the
judicial system in Monroe County. Guidance/Care Center will utilize grant funds to provide
substance abuse and mental health treatment (Psychosocial Assessments, Individual Therapy,
Group Therapy, and Case Management.
WJIP treatment services will use five evidence-based practices:
1) Substance Abuse and Criminal Conduct: Strategies for Self-Change - a Cognitive Behavioral
Therapy based curriculum. Throughout the treatment episode participants
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16 2021-JAGC-MONR-2-3B-149
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
use a client workbook that belongs to them.
2) Moral Reconation Therapy: a systematic treatment strategy that seeks to decrease recidivism
among criminal offenders by increasing moral reasoning.
3) Seeking Safety: a trauma-informed, trauma specific, and gender-responsive treatment model
that integrates treatment of PTSD and subclinical trauma into treatment of substance use
disorders. These relational models support the development of healthy relationships with self,
significant others, and the community at large to reduce the risk of relapse and recidivism.
4)The Living in Balance treatment model: is a wrap-around approach to improving life function in
the context of recovery. This model incorporates Motivational Interviewing to facilitate movement
through the stages of change and helps participants develop real life tools to cope with relapse
triggers.
5)Anger Management: is a CBT based SAMHSA 12 session treatment model.
The women who are referred to the WJIP will undergo a psychosocial assessment to develop the
person's individualized plan of treatment and to monitor recovery:
1) Psychosocial Assessment: Monroe County through the contracted treatment provider, will
interview all program participants for the purposes of data collection of educational, employment,
criminal medical, family, substance abuse and mental health histories to assist in the
determination of the inmates' appropriateness for the program and to update treatment plans. The
assessment provides a comprehensive picture of client needs and identifies substance misuse
and mental health issues. It helps identify those female inmates that need services. It also assists
in collaboratively developing a person-centered Wellness Plan that addresses the specific needs
and priorities of the client. If identified as having a possible mental health issue, the client receives
a referral to the contracted Medical and Psychiatric provider in the detention center. Program staff
will monitor treatment of mental illness as a vital part of recovery from substance abuse.
2) Individual Therapy/Counseling: Monroe County through the contracted treatment provider will
provide counseling to all program participants to review progress and develop treatment plans and
work on treatment plan goats and objectives. Individual therapy provides an arena for clients to
discuss personal and traumatic issues that may be too personal to discuss in a group setting. It
also allows the treatment to be more focused on the specific needs, issues, and priorities of the
client. This, coupled with the group therapy experience, increases the client's ability to cope with
daily frustrations and challenges and to get closure on the past.
3) Group Therapy: Monroe County through the contracted treatment provider will provide group
therapy to all program participants weekly. Group counseling will include the introduction of"Self-
help groups" and their attendance to establish an ongoing support network. Group Therapy
provides an arena for clients to learn and practice new skills such as decision-making, problem-
solving, anger management,etc. These skills help the client learn more adaptive coping skills to
handle daily frustrations, challenges and stressors. Group therapy also provides peer support.
Clients see that others face similar challenges, and they are not alone. They also learn from
peers' experiences.
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17 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
4) Case Management: Monroe County through the contracted treatment provider will provide the
coordination of adjunctive services, discharge planning, communication with collateral contacts,
linkage with other treatment resources to all program participants. Case Management is an
essential service. The assessment may identify basic needs the client must address prior to
release. Case management ensures the needs are met and necessary linkages made prior to
release. This reduces the stress of re-entry into the community and provides the clients the ability
to focus on the recovery needs post release.
For women who complete the full array of treatment services offered G/CC expects the following
outcomes: Increased coping skills while in the detention center and post release, reduced use of
substances, reduced mental health symptoms while in the detention center and post release, and
reduced criminal activity and recidivism post release.
WJIP has been able to attain and maintain a very low recidivism rate, well under 10%, for women
participants in the last 8 years and less than 1% in the past fiscal year. The program utilizes
trauma informed care and evidenced-based practices to pay special attention to the unique needs
of women with substance use disorders may of which have co-occurring mental health needs. JIP
works closely with county judges, attorneys, and the administration and staff of the Monroe
County Detention Center, as well as, city and county authorities. Women who complete treatment
are often granted early release from incarceration to return to their families and begin rebuilding
their lives and the lives of their loved ones thereby saving the county the expense of their
continued detainment. Skills attained within the context of treatment increases the chances of
sustained recovery, healthier family and other personal relationships.
The purpose of the program is to lay the foundation that will assist with sustaining recovery and
ultimately reducing the recidivism rate, which is beneficial to both the women and the community
overall.
Monroe County has a recurring timeline set to accomplish its goals to serve women who are
incarcerated through the Women's Jail Incarceration Treatment Program (WJIP). A portion of
funding will be satisfied with JAG funds. Psychosocial Assessment, individual/group therapy, and
case management, we strive to provide mental health and substance abuse treatments and
prevent re-incarceration with ongoing treatment. The major activities associated with reaching the
goals as outlined are the identification of candidates in the target population and registration of
those candidates followed by continued growth of the effectiveness of the program using effective
and proven techniques.
Monroe County Board of Commissioners will use grant funds to provide substance abuse and
mental health treatment (Psychosocial Assessments, Individual Therapy, Group Therapy, and
Case Management)for female inmates. Deliverables will be completed in accordance with the
contractual agreements between the subrecipient and their local vendor/providers.
Documentation of deliverables performed by the subrecipient and their local vendor/providers
must be maintained by the subrecipient and made available for
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
monitoring. Example documentation includes, but is not limited to: procurement records (including
quotes, solicitations/bids, etc.), purchase orders, packing slips, delivery/receivable documents,
invoices, proof of payment, etc.
Documentation and minimum performance required for drawdown of funds includes the
completion of at least one activity described in the Scope of Work above as attested on the
financial expenditure/claim report.
All deliverables above are cost-reimbursement deliverables. Only costs previously paid for by the
subrecipient and supported by the appropriate documentation will be reimbursed.
Application Ref#2021-JAGC-3953 Section#2 Page 4 of 5
Contract# 2021-JAGC-MONR-2-3B-149
19 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 75
Question: What is the combined population of the jurisdiction(s)your agency provides services
to (according to the 2010 census)?
Answer: 744344
Question: What is the address of the location being used to provide services for this project?
Answer: Monroe County Detention Center
5501 College Road
Key West, FL 33040
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: Yes
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee)through
periodic reports filed under section 13(a) or 15(d)of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was "no," answer N/A.
Answer: Yes
Application Ref#2021-JAGC-3953 Section#2 Page 5 of 5
Contract# 2021-JAGC-MONR-2-3B-149
20 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 07 - Corrections
State Purpose Area: 1 G - General Questions
Objectives and Measures
Objective: General Questions- General Questions for All Recipients
Measure: General01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General02
Will your organization be using the The National Training and Technical Assistance
Center(NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General04
Will your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement.
Goal: No
Measure: General05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General06
Application Ref#2021-JAGC-3953 Section#3 Page 1 of 8
Contract# 2021-JAGC-MONR-2-3B-149
21 2021-JAGC-MONR-2-3B-149
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: No
Measure: General08
During the grant period, will your agency conduct or sponsor(with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: No
Measure: General09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur(yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other(please describe)
Goal: This will be accomplished through community contacts and meetings at planning
committees and community board meetings.
Measure: General10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other(please Describe), None of the
above, Unsure/Don't know.
Goal: N/A
Measure: General11
Identify the goal(s) you hope to achieve with your funding. If you have
Application Ref#2021-JAGC-3953 Section#3 Page 2 of 8
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22 2021-JAGC-MONR-2-3B-149
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
multiple goals, describe each goal separately.
Goal: (1) Serve a min. 30 women w/in the budget period w/80% successful completion rate
(2) Educate clients re: substance abuse &the relationship to criminal thinking &
behavior through increasing svcs to include 5 evidence-based curriculums w/group &
ind. therapy (3)Assist clients in developing & practicing use of healthy coping skills
during the 6-month treatment program (4) Maintain <10% recidivism due to
substance use related crimes (5) Incr. aftercare follow-up for individual &group
therapy
Measure: General12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes
Measure: General13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: Successful completion of the Jail Program includes several variables coming
together. Clients must have a minimum 182 days incarcerated to fulfill completion
requirements. Un-sentenced clients participating as a court ordered volunteer may
be released before they are able to complete treatment. Volunteers are accepted as
the program goal is to serve as many females as possible within program guidelines.
Volunteers to the program are not consistently motivated as court ordered/mandated
clients.
Measure: General14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes
Measure: General 11 b
What major activities are planned for each of your goals listed in question 11?
Goal: Collaborate w/State's Atty, Public Defender, attys &justice system for referrals to
WJIP. Conduct presentations in dorm to capture WJIP vols.Clients receive ind.
assessment&treatment plan.Treatment 5-days/wk includes anger
mgmt,AA,NA,(new)expressive arts&trauma-based CBT groups & Moral Reconation
Therapy. Wkly presentations by clients to demonstrate understanding of principles
learned in grps.Goal to link 100% clients w/aftercare svcs&substance abuse
treatment upon discharge&MAT if needed.
State Purpose Area: 5C - Consultants/Contracts
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Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Objectives and Measures
Objective: Consultants/Contracts- Questions for all recipients using consultants/contracts.
Measure: Consultants
Please describe what consultants/contracts will be paid for with JAG funds during the
grant period. Include names, titles and areas of expertise where applicable.
Goal: Monroe Co. will enter into an agreement w/the svc provider, Guidance/Care Center,
a 501 c3 not-for-profit corp. JAG funds will support a Jail Incarceration Treatment
Program for Women (WJIP) that provides substance abuse treatment services, to
female inmates in the Monroe Co. Detention Ctr. The (JIP) program met the highest
CARF standards & recognition for relationships between correctional staff&
treatment/clinical staff. The program was reviewed & received a 3-year accreditation
in June 2019
State Purpose Area: R25 - Questions for recipients of an award $25,000 or more.
Objectives and Measures
Objective: C General - Corrections questions for recipients of an award $25,000 or more.
Measure: C01
How would you describe your facility? Choose all that apply from the following list:
Adult jail, Adult prison, Juvenile detention center, Other (please describe).
Goal: Adult Jail
Measure: CO2
Regardless of JAG funding, who does your facility house? Choose all that apply from
the following list: Adult males, Adult females, Juvenile males, Juvenile females, Other
(please describe).
Goal: Adult Males and Adult Females
Measure: CO3
How many supervision employees does your office/facility currently have on staff?
Please count both full- and part-time employees.
Goal: 2
Measure: C04
Of the supervision employees your office/facility currently has on staff, how many are
JAG funded?
Goal: 0
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24 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Measure: C05
How many nonsupervision employees does your office/facility currently have on
staff? Please count both full- and part-time employees.
Goal: 4
Measure: C06
Of the nonsupervision employees your office/facility currently has on staff, how many
are JAG funded?
Goal: 3
Measure: C07
What is the operational (or rated) capacity of your correctional facility/facilities? If the
award benefits more than one facility, please report the combined capacity.
Goal: 596
Measure: C08
How many people are housed at your facility, regardless of JAG funding? If the
award benefits more than one facility, please report the combined inmate/resident
population.
Goal: 561
Measure: C09
Will you use JAG funds to support Prison Rape Elimination Act compliance?
Goal: Yes
Measure: C10
Which of the following assessments or screenings does your agency typically
conduct? Choose all that apply from the following: Risk/needs assessment, Mental
health screening, Substance Abuse screening, Trauma screening, Physical health
assessment, Intellectual disabilities assessment, None of the above, Other(please
describe).
Goal: Risk/needs assessment, mental health screening, substance abuse screening and
trauma screening
Measure: C11
When are candidates typically assessed/screened for the above? Choose from the
following: Upon arrest/preadjudication, Within the first 6 weeks of sentencing, Within
the first 6 months of sentence/time served, Post release, None of the above, Other
(please describe).
Goal: Within the first six (6)weeks of sentencing; with the first six (6) months of
sentence/time served.
Objective: C Program - Project specific corrections questions for recipients of an award $25,000
or more.
Application Ref#2021-JAGC-3953 Section#3 Page 5 of 8
Contract# 2021-JAGC-MONR-2-3B-149
25 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Measure: C12
During the grant period, will you have a specific corrections program which will be
partially or fully funded by JAG? If yes, what is the name of this program? (Programs
are considered continuous initiatives, processes, or other focused efforts defined by
goals. If you will operate more than one program, answer for each separately.
Goal: 1
Measure: C13
If you will operate a corrections program with JAG funds during the grant period,
what is the name of the facility/facilities where the program is operating? If this is a
state-wide initiative, please enter"state wide". If you will operate more than one
program, answer for each separately.
Goal: N/A
Measure: C14
If you will operate a corrections program with JAG funds during the grant period,
what percentage of the program's total costs will be paid for with sources other than
this JAG award? If you will operate more than one program, answer for each
separately.
Goal: 75%
Measure: C15
If you will operate a corrections program with JAG funds during the grant period,
what is the initiation year of that program, regardless of when it received JAG
funding? If you will operate more than one program, answer for each separately.
Goal: 1997
Measure: C16
Describe the population that your JAG funded corrections program serves (e.g.,
violent offenders, sex offenders, drug offenders). If you will operate more than one
program, answer for each separately.
Goal: Women in need of substance abuse treatment
Measure: C17
Are you or a partner planning or conducting an evaluation of your corrections
program? If you will operate more than one program, answer for each separately.
Goal: Yes
Measure: C18
If you or a partner are planning or conducting an evaluation of your corrections
program, describe the current status of the evaluation, its
Application Ref#2021-JAGC-3953 Section#3 Page 6 of 8
Contract# 2021-JAGC-MONR-2-3B-149
26 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
purpose, who is conducting the evaluation and the evaluation results if applicable. If
you will operate more than one program being evaluated, answer for each
separately.
Goal: The service provider has a performance improvement plan that evaluates
programming and outcomes. Evaluation data is compiled through WestCare and
includes fidelity on evidence-based programs, outcome measures for Seeking Safety
& satisfaction surveys
Measure: C19
What is the capacity of your program? This is the maximum number of participants
your program can accommodate an any given time. If you will operate more than one
program, answer for each separately.
Goal: 35
Measure: C20
What is the policy/practice on how people get off the waiting list and enter your
program? If you will operate more than one program, answer for each separately.
Goal: There is no wait list for this program. Intake flow occurs through court orders.
Measure: C21
What corrections and/or reentry services will you provide during the grant period? If
you will operate more than one program, answer for each separately. Choose all that
apply from the following list: Cognitive based, Educational, Employment,
Healthcare/Medicaid eligibility, Housing, Mental Health, Pro-social, Substance abuse,
Transportation, Vocational, Individualized case planning, Family engagement, Other
(please describe).
Goal: Cognitive based, educational healthcare/Medicaid eligibility, housing mental health,
pro-social, substance abuse, individualized case planning, trauma specific services.
Measure: C22
How many JAG-funded staff members are involved in the program? If you will
operate more than one program, answer for each separately.
Goal: Three (3)direct staff totaling .8241 FTEs.
Measure: C23
How many non JAG-funded staff members are involved in the program? If you will
operate more than one program, answer for each separately.
Goal: Two (2)direct staff totaling .3 FTEs and three (3) non-direct staff totaling .052 FTEs.
Measure: C24
Regardless of JAG funding, how many total participants are currently enrolled in your
corrections program? If you operated more than one
Application Ref#2021-JAGC-3953 Section#3 Page 7 of 8
Contract# 2021-JAGC-MONR-2-3B-149
27 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
program, answer for each separately.
Goal: 11
Measure: C25
Regardless of JAG funding, approximately how many candidates will be screened for
eligibility for your corrections program during the grant period? Candidates are those
identified at the time of arrest or referred by criminal justice professionals but who
may not necessarily be deemed eligible for participation. If you will operate more
than one program, answer for each separately.
Goal: Candidates are not screened by program staff. Minimum requirements of
incarceration for six (6) months and women in need of substance abuse treatment.
Attorneys work with their clients to determine if they would like to participate then
work with the State's Attorney for plea and court order.
Measure: C26
Regardless of JAG funding, approximately how many new participants will receive
services for the first time during the grant period? If you will operate more than one
program, answer for each separately.
Goal: 30
Measure: C27
Regardless of JAG funding, approximately how many participants will successfully
complete all corrections program requirements during the grant period? If you will
operate more than one program, answer for each separately.
Goal: 28
Measure: C28
Regardless of JAG funding, approximately how many participants will not complete
the corrections program (unsuccessfully exited)for any reason during the grant
period? If you will operate more than one program, answer for each separately.
Goal: 2
Measure: C29
Are you aware that you will be required to complete the corrections questionnaire
and submit it to your grant manager alongside each performance report.
Goal: Yes
Application Ref#2021-JAGC-3953 Section#3 Page 8 of 8
Contract# 2021-JAGC-MONR-2-3B-149
28 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Prime Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $27,121.66 $0.00 $27,121.66
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $27,121.66 $0.00 $27,121.66
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI)? No
Application Ref#2021-JAGC-3953 Section#4 Page 1 of 6
Contract# 2021-JAGC-MONR-2-3B-149
29 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
The unit cost rates were derived by using the requested hourly rates from the FY 2021-2022 state
funding contract for Substance Abuse and Mental Health services and dividing by four (4)to arrive
at the quarter hour rates. A contract with the treatment provider will be developed to be utilized
during the established grant period.
Contractual Services = $27,121.66
1) Psychosocial Assessments 37 quarter hrs. @ $19.27 = $712.99
2) Individual Therapy 167 quarter hours @ $25.00 = $4,175.00
3) Group Therapy 1,828 quarter hours @ $6.25 = $11,425.00
4) Case Management 476 quarter hours @ $22.71 = $10,809.96
1) Psychosocial Assessment: Monroe County through a contracted service/treatment provider will
interview all program participants for the purposes of data collection of educational, employment,
criminal, medical, family, substance abuse and mental health histories to assist in the
determination of the inmates' appropriateness for the program and to update treatment plans.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $19.27
Units Requested: 37 quarter hours
Total Cost: $712.99
2) Individual Therapy/Counseling: Monroe County through its contracted service/treatment
provider will
provide one-on-one counseling to all program participants to review progress and develop
treatment plans and work on treatment plan goals and objectives.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $25.00
Units Requested: 167 quarter hours
Total Cost: $4,175.00
3) Group Therapy: Monroe County through its contracted service/treatment provider will provide
group therapy to all program participants weekly. Group counseling among program participants
will be conducted to include the introduction of"Self-help groups" and their attendance to establish
an ongoing support network.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $6.25
Units Requested: 1,828 quarter hours
Total Cost: $11,425.00
4) Case Management: Monroe County through its contracted service/treatment provider will
provide the coordination of adjunctive services, discharge and aftercare planning, communication
with collateral contacts, linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $22.71
Units Requested: 476 quarter hours
Application Ref#2021-JAGC-3953 Section#4 Page 2 of 6
Contract# 2021-JAGC-MONR-2-3B-149
30 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative (Continued):
Total Cost: $10,809.96
Basis for Unit Cost: Each service is based on the cost centers cited in 65E-14.021 (Unit Cost
Method of Payment). Florida Administrative Code (F.A.C.). Financial Rule 65E-14.021, Schedule
of Covered Services was updated 04/27/2016.
1) Psychosocial Assessment Description - Includes the systematic collection and integrated review
of individual-specific data, such as examinations and evaluations. This data is gathered, analyzed,
monitored and documented to develop the person's individualized plan of treatment and to monitor
recovery. Assessment specifically includes efforts to identify the person's key medical and
psychological needs, competency to consent to treatment, history of mental illness or substance
use and indicators of co-occurring conditions, as well as clinically significant neurological deficits,
traumatic brain injury, organicity, physical disability, developmental disability, need for assistive
devices, and physical or sexual abuse or trauma.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $77.09
Subgrant Application: $19.27 per quarter(.25) hour
2) Individual Therapy/Counseling Outpatient services provide a therapeutic environment, which is
designed to improve the functioning or prevent further deterioration of persons with mental health
and/or substance abuse problems. These services are usually provided on a regularly scheduled
basis by appointment, with arrangements made for non-scheduled visits during times of increased
stress or crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient services
provided by a SAMH-Funded Entity. This covered service shall include clinical supervision
provided to a service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $100.00
Subgrant Application: $25.00 per quarter(.25) hour.
3) Group Therapy:Outpatient services provide a therapeutic environment, which is designed to
improve the functioning or prevent further deterioration of persons with mental health
and/or substance abuse problems. These services are usually provided on a regularly scheduled
basis by appointment, with arrangements made for non-scheduled visits during times of increased
stress or crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient services
provided by a SAMH-Funded Entity. This covered service shall include clinical supervision
provided to a service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $25.00
Subgrant Application: $6.25 per quarter(.25) hour
4) Case Management- Services consist of activities that identify the recipient's needs, plan
services, link the service system with the person, coordinate the various system components,
monitor service delivery, and evaluate the effect of the services
Application Ref#2021-JAGC-3953 Section#4 Page 3 of 6
Contract# 2021-JAGC-MONR-2-3B-149
31 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative (Continued):
received. This covered service shall include clinical supervision provided to a service provider's
personnel by a professional qualified by degree, licensure, certification, or specialized training in
the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter(.25) hour
Note: Rate ($90.84)for Case Management services is determined by the Managing Entity (South
Florida Behavioral Health Network)who is funded by the Department of Children and Families
(DCF). The rate is defined in a contractual agreement (ME225-12-27, Exhibit G) between South
Florida Behavioral Health Network, Inc. d/b/a Thriving Mind South Florida and Guidance/Care
Center. The effective date of the contract is July 1, 2021, thru June 30,2022. Copy of the
executed contract is available upon request.
Total Program Cost: $27,122.95
Grant funds will NOT be used to pay for extended warranties, service agreements, contracts, etc.,
covering any periods that extend beyond the project end date. Funds may be prorated for services
within the project period.
Any costs that exceed the grant allocation will be the responsibility of the subrecipient and/or
implementing agency.
All items, quantities, and/or prices above are estimates based on the information available at the
time of application.
Application Ref#2021-JAGC-3953 Section#4 Page 4 of 6
Contract# 2021-JAGC-MONR-2-3B-149
32 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If Expenses or Operating Capital Outlay and you are procuring via inter-governmental
agreement (e.g. state term contract, government contract, etc.)? If yes, identify the
agency and agreement number.
Answer: N/A
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Basis for Unit Cost: Each contractual service is based on the cost centers cited in the
Florida Department of State Administrative Code (FAC); Depart. of Children and
Families; Division of Mental Health, Chapter: Community Substance Abuse and
Mental Health Services; Financial Rule No. 65E-14.021 (Unit Cost Method of
Payment). Financial Rule 65E-14.021, Schedule of Covered Services was updated
on 4/27/2016.
https://www.firuies.org/gateway/RuieNo.asp?title=COMMUNITY%20SUBSTANCE%2
OABUSE%20AND%20MENTAL%20HEALTH%20SERVICES%20-
%20FINANCIAL%20RULES&ID=65E-14.021
The budget reflects costs directly associated with the provision of substance abuse
treatment, mental health and educational services to female inmates of Monroe
County jail. The unit cost rates were derived by using the hourly rates from the FY
2017-18 state funding contract for Substance Abuse and Mental Health (SAMH)
services and dividing by four(4) to arrive at the quarter hour rates. A contract with the
treatment provider will be developed to be utilized during the established grant period.
*Psychosocial Assessments 37 quarter hrs. @ $19.27 = $712.99
Definition of Psychosocial Assessment: An interview will be conducted all program
participants for the purposes of data collection for educational, employment, criminal,
medical, family, substance abuse and mental health histories to assist in
determination of the inmates' appropriateness for the program and to update
treatment plans.
*Individual Therapy 167 quarter hours @ $25.00 = $4,175.00
Definition of Individual Counseling: The provision of one-on-one counseling for all
program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
*Group Therapy 1,828 quarter hours @ $6.25 = $11,425.00
Definition of Group Therapy: Provision of group counseling for all program
Application Ref#2021-JAGC-3953 Section#4 Page 5 of 6
Contract# 2021-JAGC-MONR-2-3B-149
33 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
participants to include the introduction of"Self-help groups" and their attendance to
establish an ongoing support network.
*Case Management 476 quarter hours @ $22.71 = $10,809.96
Definition of Case Management: The coordination of adjunctive services, discharge
and aftercare planning, communication with collateral contacts, linkage with other
treatment resources.
Total Contractual Services = $27,122.95
Question: If the budget contains salaries and benefits, does this application create a new
position that results in a net personnel increase?
Answer: N/A
Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the
implementing agency is a sheriff's office, indicate the sheriff's office's threshold
instead.
Answer: 0
Question: If the budget contains salaries and benefits and does not result in a new position,
describe how the existing position was previously funded.
Answer: N/A
Question: Will any procurements be made via sole source (see 2 C.F.R. 200.320(f))? If yes and
the aggregate dollar amount is $10,000 or more, include a Sole Source Justification
Form.
Answer: No
Application Ref#2021-JAGC-3953 Section#4 Page 6 of 6
Contract# 2021-JAGC-MONR-2-3B-149
34 2021-JAGC-MONR-2-3B-149
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
OFFICE OF CRIMINAL JUSTICE GRANTS
SUBAWARD STANDARD CONDITIONS
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) serves as the State
Administering Agency (SAA)for various federal grant programs awarded through the U.S. Department of Justice (DOJ),
Office of Justice Programs (OJP). FDLE has been assigned as the certified Fiscal Agent for the 2020 Project Safe
Neighborhoods grants by the U.S. Attorney. OCJG awards funds to eligible applicants, and requires compliance with the
agreement and Standard Conditions upon signed acceptance of the subaward.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs
incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this agreement,
or failure to perform grant activities as specified in the agreement,will result in required corrective action up to and including
financial consequences. A financial consequence may be imposed for non-compliance in accordance with 2 C.F.R. §200
and these Standard Conditions, including but not limited to project costs being disallowed, withholding of federal funds
and/or termination of the project.
For NCHIP and NARIP Subawards
Comprehensive Evaluation-In order to ensure that the National Criminal History Improvement Program(NCHIP)and the
NICS Act Record Improvement Program (NARIP) are realizing the objectives in the most productive manner, the
subrecipient agrees to participate in a comprehensive evaluation effort. It is anticipated that the evaluation will take place
during the course of the program and will likely involve each participating agency. It is expected that the evaluation will have
a minimal impact on an agency's program personnel and resources.
GENERAL REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice(DOJ)Grants Financial Guide
https://oip.ggylpancialguide/doi/pdfs/DOJ FinancialGuide.pdf
Office of Management and Budget(OMB) Uniform Grant Guidance(2 CFR Part 200)
Subpart A, Definitions
Subparts B-D,Administrative Requirements
Subpart E, Cost Principles
Subpart F,Audit Requirements and all applicable Appendices
Code of Federal Regulations: www.aDO.aov/fdsys/
2 C.F.R. §175.15(b),Award Term for Trafficking in Persons
28 C.F.R. §38, Equal Treatment for Faith-Based Organizations
28 C.F.R. §66, U.S. Department of Justice Common Rule for State and Local Governments
28 C.F.R. §83, Government-Wide Requirements for Drug-Free Workplace
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61,and 63
U.S. Code:
Title 34, U.S. Code, Crime Control and Law Enforcement
Title 41, U.S. Code§4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information
Title 34, U.S. Code, § 10101 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
https://fldoswebumbracoprod.blob.core.windows.net/media/703328/gsl-sl-2020.pdf and
http://dos.myflorida.com/media/698314/as2-sl-2017-final.pdf
State of Florida Statutes
Section 112.061, F.S., Per diem/travel expenses of public officers, employees,authorized persons
Chapter 119, F.S., Public Records
Section 215.34(2), F.S., State funds; non-collectible items; procedure
Section 215.97, F.S. Florida Single Audit Act
Section 215.971, F.S.,Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
Section 216.181(6), F.S.,Approved budgets for operations and fixed capital outlay
35 2021-3AGC-MONR-2-3B-149
For NCHIP and NARIP:
FY2020 National Criminal History Improvement Program (NCHIP)guidance
(httl2s://www.bis.gov/index.cfm?ty=tp&tid=47)(httl2s://www.bis.ciov/content/12ub/pdf/nchil220 sol.pdf)
FY2020 NICS Act Record Improvement Program (NARIP)guidance
(https://www.bis.gov/content/pub/pdf/narip2O sol.pdf)
DEFINITIONS
Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity
determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions
of the Federal award.
Equipment means tangible personal property(including information technology systems) having a useful life of more than
one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the
non-Federal entity for financial statement purposes, or $5,000. See also §§200.12 Capital assets, 200.20 Computing
devices, 200.48 General purpose equipment, 200.58 Information technology systems, 200.89 Special purpose equipment,
and 200.94 Supplies.
Fiscal Agent refers to the agency responsible for the administration of the PSN grant programs. FDLE has been assigned
as the certified Fiscal Agent for PSN grants.
Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through
entity and a non-Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal
purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non-Federal
entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire
property or services for the Federal awarding agency or pass-through entity's direct benefit or use;and is distinguished from
a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or
pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award.
Improper payment means any payment that should not have been made or that was made in an incorrect amount(including
overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements.
Improper payment also includes any payment to an ineligible party, any payment for an ineligible good or service, any
duplicate payment, any payment for a good or service not received (except for such payments where authorized by law),
any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of
documentation prevents a reviewer from discerning whether a payment was proper.
Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount
of which does not exceed the micro-purchase threshold. The non-Federal entity uses such procedures in order to expedite
the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost.
The micro-purchase threshold is set by the Federal Acquisition Regulation
in 48 CFR Subpart 2.1 (Definitions). It is $10,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this
threshold is periodically adjusted for inflation.
Modified Total Direct Cost(MTDC)means all direct salaries and wages,applicable fringe benefits, materials and supplies,
services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards
under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs,tuition remission,
scholarships and fellowships, participant support costs and the portion of each subaward in excess of$25,000. Other items
may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval
of the cognizant agency for indirect costs.
Non-Federal entity is a state, local government, Indian tribe, institution of higher education(IHE), or nonprofit organization
that carries out a Federal award as a recipient or subrecipient.
Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to carry out part of a
Federal program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass-through entity for this
agreement, also referred to as the State Administering Agency(SAA).
36 2021-3AGC-MONR-2-3B-149
Performance goal means a target level of performance expressed as a tangible, measurable objective, against which
actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In some
instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical performance
reports(to be evaluated in accordance with agency policy).
Period of performance means the time during which the non-Federal entity may incur new obligations to carry out the work
authorized under the Federal award. The Federal awarding agency or pass-through entity must include start and end dates
of the period of performance in the Federal award (see §§200.211 Information contained in a Federal award paragraph
(b)(5)and 200.332 Requirements for pass-through entities, paragraph(a)(1)(iv)).
Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in
combination with any one or more of types of information, including, but not limited to social security numbers; passport
numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name;
criminal, medical, and financial records; and educational transcripts. This does not include PI that is required by law to be
disclosed. (See also§200.79 Personally Identifiable Information(PII)).
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1)that resulted from a violation
or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to
match Federal funds;2)where the costs,at the time of the audit,are not supported by adequate documentation;or 3)where
the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property or
services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the
purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the
Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. § 1908. As of the
publication of this part,the simplified acquisition threshold is$250,000,but this threshold is periodically adjusted for inflation.
(Also see definition of Micro-purchase, 2 C.F.R.§200.67)
Subaward is an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal
award received by the pass-through entity. It does not include payments to a contractor or payments to an individual who
is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an
agreement that the pass-through entity considers a contract.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program.A subrecipient may also be a recipient of
other Federal awards directly from a Federal awarding agency.
Supplies means all tangible personal property other than those described in §200.33 Equipment. A computing device is a
supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for
financial statement purposes or$5,000, regardless of the length of its useful life. See also §§200.20 Computing devices
and 200.33 Equipment.
For PSN: Task Forces are established by each USAO to collaborate with a PSN team of federal, state, local, and tribal
(where applicable) law enforcement and other community members to implement a strategic plan for investigating,
prosecuting, and preventing violent crime.
SECTION 1: TERMS AND CONDITIONS
1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's obligation to pay under this
agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the
State of Florida to reimburse subrecipients for incurred costs is subject to available federal funds.
2.0 Commencement of Project-If a project is not operational within 60 days of the original start date of the award period,
the subrecipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay,
and the expected start date.
If a project is not operational within 90 days of the original start date of the award period,the subrecipient must submit
a second statement to the Department explaining the implementation delay.
Upon receipt of the ninety(90)day letter, the Department shall determine if the reason for delay is justified or shall, at
its discretion, unilaterally terminate this agreement and re-obligate subaward funds to other Department approved
projects. The Department,where warranted by extenuating circumstances, may extend the starting date of the project
37 2021-3AGC-MONR-2-3B-149
past the ninety(90)day period, but only by formal written adjustment to this agreement.
3.0 Supplanting -The subrecipient agrees that funds received under this award will not be used to supplant state or local
funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made
available for law enforcement activities.
4.0 Personnel Changes -The subrecipient agrees to promptly notify the Department through the SIMON Help Desk of
any change in chief officials or key project staff, including changes to contact information or title changes. The
subrecipient acknowledges that some changes in points of contact will require formal grant adjustment to reflect the
change in the agreement.
5.0 Non-Procurement, Debarment and Suspension -The subrecipient agrees to comply with Executive Order 12549,
Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non-procurement)". These procedures require the subrecipient to certify it shall not enter into any lower
tiered covered transaction with a person who is debarred,suspended,declared ineligible or is voluntarily excluded from
participating in this covered transaction, unless authorized by the Department. If the subaward is$100,000 or more,
the sub recipient and implementing agency certify that they and their principals:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal
department or agency;
2) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public(federal, state, or local)transaction or contract under a public transaction; violation of federal
or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state, or
local) with commission of any of the offenses enumerated in paragraph (a)(ii) of the "Lobbying, Debarment and
Drug Free Workplace" certification;and
4) Have not within a three-year period preceding this application had one or more public transactions(federal, state,
or local)terminated for cause or default.
6.0 Federal Restrictions on Lobbying - In general, as a matter of federal law, federal funds may not be used by any
subrecipient at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption
of any law, regulation,or policy, at any level of government. See 18 U.S.C. § 1913.
Another federal law generally prohibits federal funds from being used by any subrecipient at any tier,to pay any person
to influence(or attempt to influence)a federal agency, a Member of Congress, or Congress(or an official or employee
of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract,
subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31
U.S.C. § 1352.
7.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for the
purpose of lobbying the legislature or a state agency is prohibited under this agreement.
8.0 Additional Restrictions on Lobbying-The subrecipient understands and agrees that it cannot use any federal funds,
either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy,
at any level of government,without the express prior written approval of the Office of Justice Programs.
9.0 "Pay—to—Stay" - Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate"pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does
not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by
which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate
population, may be provided, based upon an offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
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10.OThe Coastal Barrier Resources Act-The subrecipient will comply and assure the compliance of all contractors with
the provisions of the Coastal Barrier Resources Act(P.L. No. 97-348)dated October 18, 1982 (16 USC 3501 et seq.)
which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System.
11.0113ackground Check-Whenever a background screening for employment or a background security check is required
by law for employment, unless otherwise provided by law, the provisions of§435, F.S. shall apply.
All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security
background investigations as a condition of employment and continued employment. For the purposes of the
subsection, security background investigations shall include, but not be limited to, employment history checks,
fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through
the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of
Investigation, and may include local criminal records checks through local law enforcement agencies.
Such background investigations shall be conducted at the expense of the employing agency or employee.
12.0Confidentiality of Data-The subrecipient(at any tier) must comply with all confidentiality requirements of 34 U.S.C.
§ 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The
subrecipient further agrees, as a condition of award approval, to submit a Privacy Certificate in accordance with the
requirements of 28 C.F.R. Part 22 and, in particular,28 C.F.R.22.23. Privacy Certification forms must be signed by the
subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief
official.
13.0Conferences and Inspection of Work-Conferences may be held at the request of any party to this agreement. At
any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of
Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement.
14.01nsurance for Real Property and Equipment-The subrecipient must,at a minimum, provide the equivalent insurance
coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by
the non-Federal entity.
15.0Flood Disaster Protection Act-The sub recipient will comply with Section 102(a)of the Flood Disaster Protection Act
of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such
insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition
purposes for use in any area that has been identified as an area having special flood hazards.
16.OGeneral Appropriations Restrictions —The subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes as set forth in the Consolidated Appropriations Act, 2018.
17.01mmigration and Nationality Act - No public funds will intentionally be awarded to any contractor who knowingly
employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C.
Section 1324(a), Section 274(A) of the Immigration and Nationality Act("INA"). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274(A)of the INA. Such violation by the
subrecipient of the employment provisions contained in Section 274(A) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
18.OFor NCHIP &NARIP: Enhancement of Security- If funds are used for enhancing security, the subrecipient must:
1) Have an adequate process to assess the impact of any enhancement of a school security measure that is
undertaken on the incidence of crime in the geographic area where the enhancement is undertaken.
2) Conduct such an assessment with respect to each such enhancement; and submit to the Department the
aforementioned assessment in its Final Program Report.
19.0 Personally Identifiable Information Breaches—The subrecipient(at any tier)must have written procedures in place
to respond in the event of actual or imminent "breach" (OMB M-17-12) if it: 1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of"personally identifiable information (PII)" within the scope
of an OJP grant-funded program or activity, or 2) uses or operates a "federal information system" (OMB Circular A-
130). The subrecipient's breach procedures must include a requirement to report actual or imminent breach of PII to
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FDLE's Office of Criminal Justice Grants for subsequent reporting to the OJP Program Manager no later than 24 hours
after an occurrence of an actual breach, or the detection of an imminent breach.
SECTION II: CIVIL RIGHTS REQUIREMENTS
1.0 Participant Notification of Non-discrimination FDLE does not discriminate on the basis of race, color, religion,
national origin,sex, disability or age in the delivery of services, benefits or in employment.
2.0 Title VI of the Civil Rights Act of 1964-The subrecipient at any tier, must comply with all applicable requirements of
28 CFR § 42, specifically including any applicable requirements in Subpart E that relate to an equal employment
opportunity program.
Equal Employment Opportunity Certification (EEOC)-A subrecipient and/or implementing agency must submit an
EEO Certification annually within 120 days of award.
Equal Employment Opportunity Program(EEOP)-A subrecipient and/or implementing agency must comply with all
applicable requirements in 28 C.F.R. §42, Subpart E.
Subrecipients are advised to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition
(https://oir).aov/about/ocr/eeop.
3.0 Title IX of the Education Amendments of 1972 If the subrecipient operates an education program or activity, the
subrecipient must comply with all applicable requirements of 28 C.F.R. §54, "Nondiscrimination on the basis of sex in
education programs or activities receiving federal financial assistance."
4.0 Equal Treatment for Faith Based Organizations The subrecipient at any tier, must comply with all applicable
requirements of 28 C.F.R. §38, "Equal Treatment for Faith Based Organizations", specifically including the provision for
written notice to current or prospective program beneficiaries.
5.0 Americans with Disabilities Act-Subrecipients must comply with the requirements of the Americans with Disabilities
Act(ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including provision to provide
reasonable accommodations.
6.0 Section 504 of the Rehabilitation Act of 1973 (28 C.F.R. § 42, Subpart G) - Subrecipients must comply with all
provisions prohibiting discrimination on the basis of disability in both employment and the delivery of services.
7.0 Age Discrimination Act of 1975-Subrecipients must comply with all requirements in Subpart I of 28 C.F.R. §42 which
prohibits discrimination based on age in federally assisted programs.
8.0 Limited English Proficiency(LEP)- In accordance with Department of Justice Guidance pertaining to Title VI of the
Civil Rights Act of 1964, 42 U.S.C. §2000d, subrecipients of federal financial assistance must take reasonable steps
to provide meaningful access to their programs and activities for persons with LEP.FDLE strongly advises subrecipients
to have a written LEP Language Access Plan. For more information visit www.lep.gov.
9.0 Finding of Discrimination-In the event a federal or state court or federal or state administrative agency makes,after
a due process hearing,a finding of discrimination on the grounds of race,color, religion, national origin,sex,or disability
against a subrecipient of funds, the subrecipient will forward a copy of the finding to FDLE and to the Office for Civil
Rights, Office of Justice Programs.
10.01Filing a Complaint- If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a
discrimination complaint, they may file a complaint with the subrecipient,with FDLE, or with the Office for Civil Rights.
Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489,
Tallahassee, Florida 32302-1489, or online at infogfdle.state.fl.us. Any discrimination complaints filed with FDLE will
be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights,the Florida Commission on Human
Relations,or the Equal Employment Opportunity Commission, based on the nature of the complaint.
Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S.
Department of Justice, 810 71h Street, Northwest,Washington, D.C.20531,or by phone at(202)307-0690.
11.0Retaliation-In accordance with federal civil rights laws,the subrecipient shall not retaliate against individuals for taking
action or participating in action to secure rights protected by these laws.
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12.0Non-discrimination Contract Requirements -Subrecipients must include comprehensive Civil Rights
nondiscrimination provisions in all contracts funded by the subrecipient.
13.OPass-through Requirements - Subrecipients are responsible for the compliance of contractors and other entities to
whom they pass-through funds including compliance with all Civil Rights requirements. These additional tier
subrecipients must be made aware that they may file a discrimination complaint with the subrecipient, with FDLE, or
with the USDOJ Office for Civil Rights and provided the contact information.
SECTION III FINANCIAL REQUIREMENTS AND RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting Procedures -All expenditures and cost accounting of funds shall conform to
the DOJ Grants Financial Guide, the 28 C.F.R. §66, and 2 C.F.R. §200 as applicable, in their entirety.
Subrecipients are required to establish and maintain adequate accounting systems and financial records and to
accurately account for funds awarded to them. Financial management systems must be able to record and report on
the receipt, obligation, and expenditure of grant funds; and able to accommodate a fund and account structure to
separately track receipts,expenditures,assets,and liabilities for awards, programs,and additional tiered subrecipients.
The awarded funds may or may not be an interest bearing account, but any earned interest must be used for program
purposes and expended before the federal grant period end date.Any unexpended interest remaining at the end of the
federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to DOJ.
2.0 Match - The value or amount of any "non-federal share," "match," or cost-sharing contribution incorporated into the
approved budget is part of the"project cost"for purposes of the 2 C.F.R. §200 Uniform Requirements,and is subject
to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to funds in the
approved budget that are provided as"match"or through "cost sharing."
SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS
1.0 Obligation of Subrecipient Funds - Subaward funds shall not under any circumstances be obligated prior to the
effective date, or subsequent to the termination date, of the period of performance. Only project costs incurred on or
after the effective date, and on or prior to the termination date of the subrecipient's project are eligible for
reimbursement. All payments must be completed within forty-five (45) days of the end of the subaward period of
performance.
2.0 Use of Funds - Grant funds may be used only for the purposes in the subrecipient's approved application.
Subrecipients shall not undertake any work or activities not described in the approved grant award, and that use staff,
equipment, or other goods or services paid for with grant funds, without prior written approval from FDLE's Office of
Criminal Justice Grants(OCJG).
3.0 Advance Funding -Advance funding may be provided to a subrecipient upon a written request to the Department.
The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the
Chief Financial Officer designee.
4.0 Performance and Reporting
Reporting Time Frames -The Project Director, Application Manager, or Performance Contacts shall submit Monthly
or Quarterly Project Performance Reports to the Department, within fifteen (15) days after the end of the reporting
period. In addition, if the subaward period is extended beyond the "original" project period, additional Project
Performance Reports shall be submitted.
Failure to Submit - Performance Reports that are not complete, accurate, and timely may result in sanctions, as
specified in Section IV, Subaward Management and Reporting Requirements.
Report Contents - Performance Reports must include a response to all objectives included in your subaward. A
detailed response is required in the narrative portion for yes/no performance objectives. Submitted performance reports
must clearly articulate,where appropriate, performance during the execution of the award has met a standard against
which the subrecipient's performance can be measured. The narrative must also reflect on accomplishments for the
period and identify problems with project implementation and address actions being taken to resolve the problems.
Additional information may be required if necessary to comply with federal reporting requirements.
41 2021-3AGGMONR-2-313-149
Requirement for Data on Performance and Effectiveness Under the Award -The subrecipient must collect and
maintain data that measures the performance and effectiveness of work under this award. The data must be provided
to OCJG in the manner(including within the timeframes)specified by OCJG. Data collection supports compliance with
the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable
laws.
Financial Consequences for Failure to Perform-In accordance with s.215.971 F.S., payments for state and federal
financial assistance must be directly related to the scope of work and meet the minimum level of performance for
successful completion. If the subrecipient fails to meet the minimum level of service or performance identified in this
agreement,or is customary for subawards,then the Department will apply financial consequences commensurate with
the deficiency. Financial consequences may include but are not limited to withholding payments or reimbursement until
the deficiency is resolved, tendering only partial payment/reimbursement, imposition of other financial consequences
according to the Standard Conditions as applicable, and/or termination of contract and requisition of goods or services
from an alternate source.Any payment made in reliance on subrecipient's evidence of performance,which evidence is
subsequently determined to be erroneous,will be immediately due to the Department as an overpayment.
5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive changes
such as changes in project activities or scope of the project, target populations, service providers, implementation
schedules, project director, and designs or research plans set forth in the approved agreement and for any budget
changes that affect a cost category that was not included in the original budget. Adjustments are also required when
there will be a transfer of 10%or more of the total budget between budget categories, or there is an indirect cost rate
category change.
Subrecipients may transfer up to 10% of the total budget between current, approved budget categories without prior
approval as long as the funds are transferred to an existing line item.
Under no circumstances can transfers of funds increase the total budgeted award.
Requests for changes to the subaward agreement must be electronically signed by the subrecipient or implementing
agency's chief official or the chief official's designee.
Retroactive(after-the-fact)approval of project adjustments or items not currently in the approved subaward will only be
considered under extenuating circumstances.Subrecipients who incur costs prior to approval of requested adjustments
do so at the risk of the items being ineligible for reimbursement under the award.
All requests for changes, including all requests for project period extensions, must be submitted in SIMON no later than
thirty(30)days prior to grant expiration date.
6.0 Financial Expenditures and Reporting
Reporting Requirements-The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project
Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the
reporting period. In addition, if the subaward period is extended, additional Project Expenditure Reports shall be
submitted.
All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report
Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant
Information Management Online).
All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit.
All reports must relate financial data to performance accomplishments.
Before the "final" Project Expenditure Report will be processed, the subrecipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
Reports are to be submitted even when no reimbursement is being requested.
Submission -The report must be electronically signed by the subrecipient or implementing agency's Chief Financial
Officer or the Chief Financial Officer designee.
42 2021-3AGC-MONR-2-3B-149
7.0 Project Generated Income(PGI) -All income generated as a direct result of a sub project shall be deemed program
income. Program income from asset seizures and forfeitures is considered earned when the property has been
adjudicated to the benefit of the plaintiff(i.e., law enforcement entity).
Required Reports-The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department
within thirty (30) days after the end of the reporting period covering subaward project generated income and
expenditures during the previous quarter.
PGI Expenditure-Program income should be used as earned and expended as soon as possible and used to further
the objectives for which the award was made.
Submission - PGI Earnings and Expenditures reports must be electronically signed by the subrecipient or
implementing agency's chief financial officer or the chief financial officer's designee.
Unexpended PGI - If any PGI remains unspent after the subaward ends, the subrecipient must continue submitting
quarterly PGI reports until all funds are expended.
Additionally, any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for
transmittal to the Bureau of Justice Assistance.
8.0 Subrecipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal, and
administrative proceedings to OCJG, SAM and FAPI IS.
The subrecipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with(or connected to the performance of)either this award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, subrecipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management("SAM"),to the designated federal integrity and performance system("FAPIIS").
SECTION V MONITORING AND AUDITS
1.0 Access to Records -The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the subrecipient, implementing agency and contractors for the
purpose of audit and examination according to the Financial Guide and the 28 C.F.R.§66.At any time,a representative
of the Department,the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right to visit
the project site to monitor, inspect and assess work performed under this agreement.
The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing agency,or
contractor refuses to allow public access to all documents, papers, letters,or other materials subject to provisions of s.
119, F.S., unless specifically exempted and/or made confidential by operation of s. 119, F.S.,and made or received by
the subrecipient or its contractor in conjunction with this agreement.
The subrecipient will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial assistance.
2.0 Monitoring-The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures; and
to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced
programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary to
complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for
providing requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting
the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to
funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk
grantee, or termination of award(s).
3.0 Property Management-The subrecipient shall establish and administer a system to protect, preserve, use, maintain
and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to
federal property management standards set forth in the DOJ Grants Financial Guide,and 28 C.F.R.§66.This obligation
continues as long as the subrecipient retains the property, notwithstanding expiration of this agreement.
Property Use-The subrecipient must use equipment acquired under a Federal award for the authorized purposes of
the project during the period of performance,or until the property is no longer needed.Subrecipients must use, manage
43 2021-3AGGMONR-2-313-149
and dispose of equipment acquired under a Federal award in accordance with ss. 274, F.S. Tangible Property and 2
C.F.R. 200.313, Equipment.
4.0 Subaward Closeout-A Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of
the end date of the performance period.
The Financial Closeout Audit report located in SIMON must be electronically signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
Subaward Closeout will be initiated by the Department after the Financial Closeout has been completed and approved.
Failure to submit closeout reports timely will result in an Administrative Closeout by the Department.
5.0 High Risk Subrecipients -If a subrecipient is designated "high risk" by a federal grant-making agency, currently or at
any time during the course of the period of performance under this award, the subrecipient must disclose that fact and
certain related information to FDLE's OCJG. For purposes of this disclosure, high risk includes any status under which
a federal awarding agency provides additional oversight due to the subrecipient's past performance, or other
programmatic or financial concerns with the subrecipient. The subrecipient's disclosure must include the following: 1.
The federal awarding agency that currently designates the subrecipient high risk, 2. The date the subrecipient was
designated high risk, 3.The high-risk point of contact at that federal awarding agency(name, phone number,and email
address), and 4. The reasons for the high-risk status,as set out by the federal awarding agency.
6.0 Imposition of Additional Requirements -The subrecipient agrees to comply with any additional requirements that
may be imposed by OCJG during the period of performance for this award, if the subrecipient is designated as "high
risk"for purposes of the DOJ high-risk grantee list.
7.0 Retention of Records -The subrecipient shall maintain all records and documents for a minimum of five (5) years
from the date of the final financial statement and be available for audit and public disclosure upon request of duly
authorized persons. The subrecipient shall comply with State of Florida General Records Schedule GS1-SL for State
and Local Government Agencies:
https://fldoswebumbracoprod.blob.core.windows.net/media/703328/asl-sl-2020.pdf.
8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The subrecipient shall proceed diligently with the performance of this agreement according to the Department's
decision. If the subrecipient appeals the Department's decision,the appeal also shall be made in writing within twenty-
one(21) calendar days to the Department's clerk(agency clerk). The subrecipient's right to appeal the Department's
decision is contained in § 120, F.S., and in procedures set forth in Rule 28-106.104, Florida Administrative Code.
Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, F.S.
9.0 Failure to Address Audit Issues-The subrecipient understands and agrees that FDLE's OCJG may withhold award
funds, or may impose award conditions or other related requirements, if(as determined by OCJG) the subrecipient
does not satisfactorily and promptly address outstanding issues from audits required by the 2 C.F.R. § 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews.
10.OSingle Annual Audit -Subrecipients that expend $750,000 or more in a year in federal awards shall have a single
audit or program-specific audit conducted for that year. The audit shall be performed in accordance with the OMB 2
C.F.R. §200 Subpart F—Audit Requirements and other applicable federal law. The contract for this agreement shall
be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as
federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period,funds received and disbursed.When applicable,the subrecipient shall submit
an annual financial audit that meets the requirements of 2 C.F.R. § 200 Subpart F, "Audit Requirements" s. 215.97,
F.S., "Florida Single Audit Act" and Rules of the Auditor General, Chapter 10.550, and Chapter 10.650, "Local
Governmental Entity Audits"and"Florida Single Audit Act Audits Nonprofit and For-Profit Organizations."
A complete audit report that covers any portion of the effective dates of this agreement must be performed and
submitted to the Federal Audit Clearinghouse within the earlier of thirty(30)calendar days after receipt of the auditor's
report(s), or nine(9) months after the end of the audit period. Submissions must include required elements described
in Appendix X to 2 C.F.R. §200 on the specified Data Collection Form (Form SF-SAC).
Records shall be made available upon request for a period of five (5) years from the date the audit report is issued,
unless extended in writing by the Department.
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Subrecipients that expend less than$750,000 in federal awards during a fiscal year are exempt from the Single Audit
Act audit requirements for that fiscal year. In this case, written notification, in the form of the "Certification of Audit
Exemption"form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subrecipient
is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year.
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
1.0 Procurement Procedures - Subrecipients must have written procedures for procurement transactions. Procedures
must conform to applicable Federal law and the standards in 2 C.F.R. §§200.318-326.
This condition applies to agreements that OCJG considers to be a procurement "contract", and not a second tier
subaward.
The details of the advance approval requirement to use a noncompetitive approach in a procurement contract under
this award are posed on the OJP website at
https://OiD.aov/funding/Explore/NoncompetitiveProcurement.htm.
Additional information on Federal purchasing guidelines can be found in the Guide to Procurements Under DOJ Grants
and Cooperative agreements at
https://oip.gov/funding/Implement/Resources/GuideToProcurementProcedures.pdf.
2.0 Cost Analysis -A cost analysis must be performed by the subrecipient if the cost or price is at or above the$35,000
acquisition threshold and the contract was awarded non-competitively in accordance with s. 216.3475, F.S. The
subrecipient must maintain records to support the cost analysis,which includes a detailed budget,documented review
of individual cost elements for allowability, reasonableness, and necessity. See also: Reference Guide for State
Expenditures.
3.0 Allowable Costs - Allowance for costs incurred under the subaward shall be determined according to the general
principles and standards for selected cost items set forth in the DOJ Grants Financial Guide, 28 C.F.R. §66, "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments", and 2 CFR
Subpart E, "Cost Principles".
4.0 Unallowable Costs-Payments made for costs determined to be unallowable by either the Federal awarding agency,
or the Department, either as direct or indirect costs, must be refunded (including interest) to FDLE and the Federal
Government in accordance with instructions that determined the costs are unallowable unless state or Federal statute
or regulation directs otherwise. See also 2 C.F.R. §§200.300-309.
5.0 Indirect Cost Rate -A subrecipient that is eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. §
200.414(f),and elects to do so, must advise OCJG in writing of both its eligibility and its election,and must comply with
all associated requirements in the 2 C.F.R. §200 and Appendix VII.
6.0 Sole Source - If the project requires a non-competitive purchase from a sole source costing $10,000 or more, the
subrecipient must complete the Sole Source Justification for Services and Equipment Form and submit to OCJG upon
application for pre-approval. If the subrecipient is a state agency and the cost meets or exceeds $250,000, the
subrecipient must also receive approval from the Department of Management Services (DMS) (s. 287.057(5), F.S.).
The Sole Source form must be signed by the subrecipient or implementing agency chief official or chief official designee.
Additional details on the sole source requirement can be found at 2 C.F.R. §200 and the DOJ Grants Financial Guide.
7.0 Personal Services - Subrecipients may use grant funds for eligible personal services including salaries, wages, and
fringe benefits, including overtime in accordance with the DOJ Grants Financial Guide Section 3.9-Compensation for
Personal Services, consistent with the principles set out in 2 C.F.R. §200, Subpart E and those permitted in the federal
program's authorizing legislation. Subrecipient employees should be compensated with overtime payments for work
performed in excess of the established work week and in accordance with the subrecipient's written compensation and
pay plan.
Documentation-Charges for salaries,wages,and fringe benefits must be supported by a system of internal controls
providing reasonable assurance that charges are accurate, allowable, and properly allocated. Documentation
supporting charges must be incorporated into the official records of the organization.
Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the
employee is compensated by the organization and cover both federally funded and all other activities.The records may
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include the use of subsidiary records as defined in the organization's written policies. Where grant subrecipients work
on multiple grant programs or cost activities, documentation must support a reasonable allocation or distribution of
costs among specific activities or cost objectives.
8.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of interest and
governing the actions of its employees engaged in the selection,award and administration of contracts as described in
2 C.F.R. §200.318, General procurement.
Requirements for Contractors of Subrecipients - The subrecipient assures the compliance of all contractors with
the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 34 U.S.C.
§ 10101 et seq.; the provisions of the current edition of the DOJ Grants
FinancialGuide(https://oip.gov/financialggide/doi/pdfs/DOJ FinancialGuide.pdf); and all other applicable federal and
state laws, orders, circulars, or regulations. The subrecipient must pass-through all requirements and conditions
applicable to the federal grant award/subaward to any subcontract. The term"contractor" is used rather than the term
"vendor" and means an entity that receives a contract as defined in 2 C.F.R. § 200.22, the nature of the contractual
relationship determines the type of agreement.
Approval of Consultant Contracts Compensation for individual consultant services must be reasonable and
consistent with that paid for similar services in the marketplace. The Federal awarding agency and pass-through entity
must review and approve in writing all consultant contracts prior to employment of a consultant when the individual
compensation rate exceeds $650 (excluding travel and subsistence costs) per eight-hour day, or$81.25 per hour. A
detailed justification must be submitted to and approved by FDLE, who will coordinate written approval of the Federal
awarding agency, prior to subrecipient obligation or expenditures of such funds. Approval shall be based upon the
contract's compliance with requirements found in the Financial Guide Section 3.6 Consultant Rates, 28 C.F.R. § 66,
and applicable state statutes. The Department's approval of the subrecipient agreement does not constitute approval
of individual consultant contracts or rates. If consultants are hired through a competitive bidding process (not sole
source), the$650 threshold does not apply.
FFATA Reporting Requirements - Subrecipients that enter into subawards of $25,000 or more should review the
Federal Funding Accountability and Transparency Act of 2006 (FFATA), website for additional reporting requirements
at https://oir).aov/funding/Explore/FFATA.htm
9.0 Travel and Training -The cost of all travel shall be reimbursed according to the subrecipient's written travel policy. If
the subrecipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida
Travel Guidelines § 112.061, F.S. Any foreign travel must obtain prior written approval from the Federal awarding
agency and pass-through entity.
10.0Expenses Related to Conferences, Meetings, Trainings, and Other Events - Subgrant funds requested for
meetings, retreats,seminars,symposia,events,and group training activities and related expenses must receive written
pre-approval from the Federal awarding agency and pass-through entity and comply with all provisions in 2 C.F.R. §
200.432 and DOJ Grants Financial Guide Section 3.10; Conference Approval, Planning, and Reporting. Subgrant
applications requesting approval for meeting, training, conference, or other event costs must include a completed
Conference&Events Submission Form for approval prior to obligating subgrant funds for these purposes.
11.OTraining and Training Materials—Any training or training materials that has been developed or delivered with grant
funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available
at www.ob.gov/funding/oiptrainingguidingprinciples.htm.
12.0Publications, Media and Patents Ownership of Data and Creative Material - Ownership of material, discoveries,
inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of
the DOJ Grants Financial Guide, 28 C.F.R. §§66,and 200.315.
Publication or Printing of Materials-Publication costs for electronic and print media,including distribution,promotion,
and general handling are allowable. If these costs are not identifiable with a particular direct cost objective, it should be
allocated as indirect costs. Publication includes writing, editing, and preparing the illustrated material(including videos
and electronic mediums).
Subrecipients must request pre-approval in writing for page charges for professional journal publications.All publication
materials must comply with provisions in 2 C.F.R. §200.461 and DOJ Grants Financial Guide, Section 3.9;Allowable
Costs—Publication.
Subrecipients must submit for review and approval one(1)copy of any written materials to be published, including web-
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based materials and website content, to be paid under this award at least thirty (30) days prior to the targeted
dissemination date.
All electronic and print materials paid under this award must contain the following statements identifying the federal
award:
"This project was supported by Award No. [Federal Award Number] awarded by the [Bureau of Justice
Assistance/Bureau of Justice Statistics], Office of Justice programs. The opinions, findings, and conclusions or
recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice or grant-making component."
Any website funded in whole or in part under this award must include the same statement on the home page, on all
major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior
content), and on any pages from which a visitor may access or use a web-based service, including any pages that
provide results or outputs from the service.
Patents-Subrecipients are subject to applicable regulations governing patents and inventions, including government
wide regulations issued by the Department of Commerce(37 C.F.R. §401 and 2 C.F.R. §200.315(c)).
Subrecipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces
patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award.
13.OFor NCHIP &NICS: Purchase of Automated Fingerprint Identification System(AFIS)-AFIS equipment
purchased under this award must conform to the American National Standards Institute(ANSI)Standard, "Data
Format for the Interchange of Fingerprint, Facial &Other Biometric Information"(ANSI/NIST-ITL 1-2007 PART 1)and
any other applicable standards set forth by the Federal Bureau of Investigation (FBI).
14.0information Technology Projects
Criminal Intelligence Systems-The subrecipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating
Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice
Programs determine 28 C.F.R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform
audits of the system, as per 28 C.F.R. §23.20(g). Should any violation of 28 C.F.R. §23 occur, the subrecipient may
be fined as per 42 U.S.C. §3789g(c)-(d). The subrecipient may not satisfy such a fine with federal funds.
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the
subrecipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal,state,tribal,
or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication
activities.
State IT Point of Contact-The subrecipient must ensure that the State IT Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditures period. This
is to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the subrecipient must maintain an administrative file
documenting the meeting of this requirement. For a list of State IT Points of Contact,go to.httiDs://it.oiiD.ciov/technology-
contacts.
The State IT Point of Contact will ensure the subrecipient's project follows a statewide comprehensive strategy for
information sharing systems that improve the functioning of the criminal justice system,with an emphasis on integration
of all criminal justice components, law enforcement, courts, prosecution, corrections, and probation and parole.
Interstate Connectivity-To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau
of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between
jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to
achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice
Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed
IT system.
ADP Justification -The subrecipient must complete an Automated Data Processing (ADP)equipment and Software
and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP
47 2021-3AGC-MONR-2-3B-149
equipment is to be made. This form must be submitted upon application if applicable and pre-approval must be
obtained. ADP Justification must be signed by the subrecipient or implementing agency chief official or an individual
with formal,written signature authority for the chief official.
15.0interoperable Communications Guidance - Subrecipients using funds to support emergency communications
activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable communications. Emergency
communications activities include the purchase of Interoperable Communications Equipment and technologies such
as voice-over-internet protocol bridging or gateway devices,or equipment to support the build out of wireless broadband
networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order.
SAFECOM guidance can be found at https://www.dhs.gov/publication/funding-documents.
Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions
must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or
regulations pertaining to broadband operations in the 700 MHz public safety band. The subrecipient shall also ensure
projects support the Statewide Communication Interoperability Plan (SCIP)and are fully coordinated with the full-time
Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other
governmental entity) results in a material technical or financial change in the project, the subrecipient should submit
associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination.
Subrecipients must provide a listing of all communications equipment purchased with grant award funding (plus the
quantity purchased of each item)to FDLE once items are procured during any periodic programmatic progress reports.
14.0GIobal Standards Package - In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice
Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall
conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at
https://it.oip.gov/qsp. Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an
alternative approach is recommended.
15.OProhibition on Certain Telecommunications and Video Surveillance Services or Equipment—In accordance with
the requirements as set out in 2 C.F.R.§200.216,subrecipients are prohibited from obligating or expending grant funds
to:
1) Procure or obtain;
2) Extend or renew a contract to procure or obtain;
3) Enter into a contract to procure or obtain equipment, services, or systems that use telecommunications
equipment or services as a substantial or essential component of any system,or as critical technology as part
of any system, produced by Huawei Technologies Company or ZTE Corporation(or a subsidiary or affiliate of
such entities).
16.0Unreasonable Restrictions on Competition -This condition applies with respect to any procurement of property or
services funded (in whole or in part) by this subaward, by the subrecipient (at any tier), and regardless of the dollar
amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The
provisions of this condition must be among those included in any subaward (at any tier).
i. Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 and
200.319(a)— Subrecipient (at any tier) may (in any procurement transaction)discriminate against any person or
entity on the basis of such person or entity's status as an"associate of the federal government"(or on the basis of
such person or entity's status as a parent,affiliate,or subsidiary of such an associate),except as expressly set out
in 2 C.F.R. 200.319(a)or as specifically authorized by USDOJ.
ii. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.
iii. The term "associate of the federal government" means any person or entity engaged or employed (in the past or
at present) by or on behalf of the federal government--as an employee, contractor or subcontractor(at any tier),
grant recipient or-subrecipient(at any tier), agent, or otherwise -- in undertaking any work, project, or activity for
or on behalf of(or in providing goods or services to or on behalf of) the federal government, and includes any
applicant for such employment or engagement, and any person or entity committed by legal instrument to
undertake any such work, project,or activity(or to provide such goods or services)in future.
48 2021-3AGGMONR-2-313-149
iv. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
17.ONon-Disclosure Agreements-No subrecipient or entity that receives a procurement contract or subcontract with any
funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting of waste,fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
18.0Confidential Funds and Confidential Funds Certificate - A signed certification that the Project Director or
Implementing Agency Chief Official has read, understands,and agrees to abide by all conditions for confidential funds
outlined in Section 3.12 of the DOJ Grants Financial Guide is required for all projects that involve confidential funds.
The signed certification must be submitted at the time of grant application. Confidential Funds certifications must be
signed by the subrecipient or implementing agency Chief Official or an individual with formal,written signature authority
for the Chief Official.
19.OFor JAG: Task Force Training Requirement-The subrecipient agrees that within 120 days of award, each current
member of a law enforcement task force funded with these funds who is a task force commander, agency executive,
task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task
force training. The training can be accessed three ways:
1) Regional Information Sharing Systems (KISS) members may access the training through the secure RISS portal.
Instructions may be found here: https://28cfr.ncirc.gov/documents/�Accessing_--28CFRPart23 training RISS.pdf.
2) Members with a secure account through the Federal Bureau of Investigation's(FBI) Law Enforcement Enterprise
Portal (LEEP) may log in to LEEP to access the training. Instructions may be found
here: https://28cfr.ncirc.gov/documents/�Accessing---28CFRPart23 traininq LEEP.pdf.
3) If your agency was previously provided with a preauthorization code, you may register for the training using that
code by selecting the"LOG IN or SIGN UP" menu button located on the top left side of the home page. Enter
your email address and password, then select"Preauthorization Registration."
All current and new task force members are required to complete this training once during the life of the award,or once
every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as
other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection,
and task force oversight and accountability.
When FDLE awards funds to support a task force, the subrecipient must compile and maintain a task force personnel
roster along with course completion certificates.Additional information is available regarding this required training and
access methods at Home page-28 CFR Part 23 Online Training (ncirc.gov).
20.0 For NCHIP and NARIP: Protective Order Systems - Any system developed with funds awarded under this
cooperative agreement will be designed to permit interface with the National Protective Order file maintained by the
FBI.
21.OFor PREA: PREA Audits -Subrecipients using funds, in whole or in part, to conduct PREA audits must utilize a DOJ
certified PREA auditor who must abide by all applicable requirements in the DOJ PREA Auditor Handbook.
SECTION VI11: ADDITIONAL REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list of Violating Facilities -The subrecipient assures that the facilities
under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are
not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA.
2.0 National Environmental Policy Act(NEPA)
The subrecipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other
related federal environmental impact analyses requirements in the use of subaward funds by the subrecipient. This
applies to the following new activities whether or not they are being specifically funded with these subaward funds.
That is, it applies as long as the activity is being conducted by the subrecipient or any third party and the activity needs
49 2021-3AGC-MONR-2-3B-149
to be undertaken in order to use these subaward funds. Accordingly, the subrecipient agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes.
If it is determined that any of the following activities will be funded by the grant, the recipient agrees to contact FDLE
OCJG.
1) New construction;
2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain; a wetland, or habitat for endangered species, or a property listed
on or eligible for listing on the National Register of Historic Places;
3) A renovation, lease, or any other proposed use of a building or facility that will either(a) result in a change in its
basic prior use or(b)significantly change its size;
4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or educational environments; and
5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification,seizure, or closure of clandestine methamphetamine laboratories.
The subrecipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The
subrecipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed
by the Department of Justice at
https://www.bia.gov/Funding/nepa.html,for programs relating to methamphetamine laboratory operations.
3.0 National Historic Preservation Act—The Act will assist the Department (if necessary) in assuring compliance with
section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et
seq.),and the National Environmental Policy Act of 1969(42 U.S.C. §4321).
4.0 Human Research Subjects —The subrecipient agrees to comply with the requirements of 28 C.F.R. part 46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
5.0 Disclosures
Conflict of Interest-The subrecipient and implementing agency will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain. Subrecipients must disclose in writing any potential conflict of interest to FDLE (the non-
federal pass-through entity).
Violations of Criminal Law-The subrecipient and implementing agency must disclose all violations of state or federal
criminal law involving fraud, bribery or gratuity violations potentially affecting the subaward.
6.0 Uniform Relocation Assistance and Real Property Acquisitions Act -The subgrant recipient will comply with the
requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §4601 et
seq.),which govern the treatment of persons displaced as a result of federal and federally-assisted programs.
7.0 Limitations on Government Employees Financed by Federal Assistance - The subrecipient will comply with
requirements of 5 U.S.C.§§1501-08 and §§7321-26,which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by federal
assistance.
8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient
understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or
subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries, without
the express prior written approval of OJP.
50 2021-3AGC-MONR-2-3B-149
9.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving,"74 Fed. Reg. 51225(October 1,2009),and §316.305, F.S.,the subrecipient is encouraged
to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this subaward and to establish workplace safety policies and conduct education,awareness,
and other outreach to decrease crashes caused by distracted drivers.
10.0 For JAG: DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database - If program funds
will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the
Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with
JAG funding may be entered into any other non-governmental DNA database without prior express written approval
from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
https://www.ncirs.ciov/r)dffilesl/nii/sIO01 062._Pdf.
In addition,funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from
such technology are not accepted for entry into CODIS(the National DNA Database operated by the FBI).
11.0Environmental Requirements and Energy-For subawards in excess of$100,000,the subrecipient must comply with
all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act(42 U.S.0 85), section
508 of the Clean Water Act(33 U.S.C. 1368),Executive Order 11738,and Environmental Protection Agency regulations
(40 CFR 1). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which
are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Pub. L. 94-163, 89 Stat. 871), if any.
12.00ther Federal Funds -The subrecipient agrees that if it currently has an open award of federal funds or if it receives
an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole
or in part, for one or more of the identical cost items for which funds are being provided under this award, the
subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a
budget modification or change of project scope grant adjustment notice(GAN)to eliminate any inappropriate duplication
of funding.
13.0Trafficking in Persons-The subrecipient must comply with applicable requirements pertaining to prohibited conduct
relating to the trafficking of persons, whether on the part of recipients, subrecipients or individuals defined as
"employees" of the subrecipient. The details of the recipient and subrecipient obligations related to prohibited conduct
related to trafficking in persons are incorporated by reference and posted at
https://oip.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
14.0Requirement of the Award; Remedies for Non-Compliance or for Materially False Statements: Any materially
false,fictitious,or fraudulent statement to the Department related to this award(or concealment or omission of a material
fact) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001, 1621, and/or 34 U.S.C. § 10272),
and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including
under 31 U.S.C. §§3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead,that the provision is utterly invalid or unenforceable;such provision shall be deemed severable from this award.
15.0 Employment Eligibility Verification for Hiring Under This Award —The subrecipient must ensure that as part of
the hiring process for any position that is or will be funded (in whole or in part) with award funds, the employment
eligibility of the individual being hired is properly verified in accordance with the provisions of 8 U.S.C. 1324a(a)(1)and
(2)•
i. All persons who are or will be involved in activities under this award must be made aware of the requirement for
verification of employment eligibility, and associated provisions of 8 U.S.C. 1324a(a)(1) and (2) that make it
unlawful in the United States to hire(or recruit for employment)certain aliens.
ii. The subrecipient must provide training (to the extent necessary)to those persons required by this condition to be
notified of the requirement for employment eligibility verification and the associated provisions of 8 U.S.C.
1324a(a)(1)and (2).
iii. As part of the recordkeeping requirements of this subaward, the subrecipient must maintain records of all
employment eligibility verifications pertinent to compliance with this condition and in accordance with I-9 record
retention requirements, as well as pertinent records of notifications and trainings.
51 2021-3AGC-MONR-2-3B-149
iv. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.
V. Persons who are or will be involved in activities under this award includes any and all subrecipient officials or other
staff who are or will be involved in the hiring process with respect to a grant funded position under this award.
vi. For the purposes of satisfying this condition, the subrecipient may choose to participate in, and use E-Verify
(www.e-verify.gov), provided an appropriate person authorized to act on behalf of the subrecipient entity uses E-
Verify to confirm employment eligibility for each position funded through this award.
vii. Nothing in this condition shall be understood to authorize or require any subrecipient,or any person or other entity,
to violate federal law, including any applicable civil rights or nondiscrimination law.
viii. Nothing in this condition, including paragraph vi.,shall be understood to relieve any subrecipient,or any person or
other entity,of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)and (2).
IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to FDLE prior to award
acceptance.
16.0 Determination of Suitability to Interact with Minors —This condition applies if it is indicated in the application for
subaward (at any tier)that a purpose of some or all of the activities to be carried out under the subaward is to benefit
a set of individuals under 18 years of age.
The subrecipient (at any tier), must make determinations of suitability before certain individuals may interact with
participating minors. The requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP website at https://oip.gov/funding/Explore/Interact-Minors.htm.
17.0Restrictions and Certifications Regarding Non-Disclosure Agreements and Related Matters: No subrecipient
under this award,or entity that receives a procurement contract with funds under this award, may require an employee
to sign an internal confidentiality agreement that prohibits the reporting of waste,fraud, or abuse to an investigative or
law enforcement representative authorized to receive such information.
The foregoing is not intended, to contravene requirements applicable to classified information. In accepting this
award, the subrecipient:
a) Has not required internal confidentiality agreements or statements from employees or contractors that currently
prohibit reporting waste,fraud,or abuse;
b) Certifies that, if it learns that it is or has been requiring its employees or contractors to execute agreements that
prohibit reporting of waste, fraud, or abuse, it will immediately stop any further obligations of award funds, will
provide prompt written notification to OCJG, and will resume such obligations only if expressly authorized to do
so by OCJG.
c) Will comply with requirements of 5 U.S.C. §§ 1501-08 and 7321-26,which limit certain political activities of state
or local government employees whose principal employment is in connection with an activity financed in whole
or in part by federal assistance.
17.OFor RSAT: State Alcohol and Drug Abuse Agency-The subrecipient will coordinate the design and implementation
of treatment programs with the State alcohol and drug abuse agency or any appropriate local alcohol and drug abuse
agency, especially when there is an opportunity to coordinate with initiatives funded through the Justice Assistance
Grant(JAG) program.
18.OFor RSAT: Drug Testing -The subrecipient will implement or continue to require urinalysis or other proven reliable
forms of testing of individuals in correctional residential substance abuse treatment programs.Such testing shall include
individuals released from residential substance abuse treatment programs who remain in the custody of the State.
19.OFor RSAT: Opioid Abuse and Reduction - The subrecipient understands and agrees that, to the extent that
substance abuse treatment and related services are funded by this award, they will include needed treatment and
services to address opioid abuse and reduction.
52 2021-3AGC-MONR-2-313-149
20.0 For RSAT: Data Collection-The subrecipient agrees that grant funds maybe used to pay for data collection,analysis,
and report preparation only if that activity is associated with federal reporting requirements. Other data collection,
analysis, and evaluation activities are not allowable uses of grant funds.
21.OFor PSN: Coordination with U.S.Attorney and PSN Task Forces -The recipient agrees to coordinate the project
with the U.S.Attorney and Project Safe Neighborhoods Task Force(s)for the respective U.S.Attorney Districts covered
by the award. The recipient also is encouraged to coordinate with other community justice initiatives and other ongoing,
local gun prosecution and law enforcement strategies.
22.OFor PSN: Media-related Outreach-The subrecipient agrees to submit to OCJG for review and approval by DOJ,any
proposal or plan for PSN media-related outreach projects.
23.OFor NCHIP&NARIP: Coordination and Compatibility with Systems-In accordance with federal award conditions,
subrecipient agrees all activities supported under this award must:
1)Be coordinated with Federal, State, and local activities relating to homeland security and presale firearm checks
2) Ensure criminal justice information systems designed, implemented, or upgraded with NCHIP or NARIP funds are
compatible,where applicable,with the National Incident-Based Reporting System (NIBRS), the National Crime
Information Center system(NCIC 2000),the National Criminal Instant Background Check System (NICS), the
Integrated Automated Fingerprint Identification System (IAFIS), and applicable national, statewide or regional criminal
justice information sharing standards and plans.
3) Intend to establish or continue a program that enters into the National Crime Information Center(NCIC)records of:
(a) Protection orders for the protection of persons from stalking or domestic violence; (b)Warrants for the arrest of
persons violating protection orders intended to protect victims from stalking or domestic violence; and (c)Arrests or
convictions of persons violating protection orders intended to protect victims from stalking or domestic violence.
53 2021-3AGC-MONR-2-3B-149
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
°A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit bid on a contract to provide any goods or services to a public entity, may
not submit e bid on a contract with e public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for period of 36 months from the date of being placed
on the convicted vendor |ist."
I have read the above and state that neither L (Respondent's name) nor any
Affiliate has been placed on the convicted vendor list within the last 3Gmonths.
(Signature) U
Date: a7lq ;L"
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of r1da,
Countyof
�
This inst as acknowledged beforeme, b rn f^��& h i | n notarization,
this _��Q�_�� cla of ---(month)--- (year)/
by
(name of officer or agent, title or officer or
agent) o (name ofentity).
Personally Known
Produced Identification: Type of lO and Number on ID
(Seal)
Signatur Notary
Natary Public state of Fiortda
Maryanne L Johnson
my Commission M(w ij,,m
Name or |��cary (Typed, Stamped or Printed)/
Notary Public, State of
Fl(kw-
54 2021-]AGC-M0NR-2 ]B-14-5-` - ^— ' - -
ATTACHMENT D
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
C 1
(Company)
"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former
County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the
County may, in its discretion, terminate this Agreement without liability and may also, in its discretion,
deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee."
(Signature) mm MTy
Date:
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of Lio 4
County of
This instime was acknowledged bef e me, by means ofX physical presence or ❑ online notarization,
this day of ve (month), (year),
by _ , (name of officer or agent, title or officer or
agent) of (name of entity).
Personally Known
Produced Identification: Type of ID and Number on ID
(Seal)
KNotary Public tate of Florida Sign ur of Notary
�ne Lennontsrn€ Ission
213716. 1115/2026 Name of otary (Typed, Stamped or Printed)
Notary Public, State of __
f-LO-0—At-
55 2021-JAGC-MONR-2-3B-149
ATTACHMENT E
DRUG-FREEPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
` ... ,
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contenders to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of
the United States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
(Signature)
Date: 2Z2
---------
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of
County of
this instrum r! aas acknowledged bcfoL me, by means of physical presence of online notarization,
of i (month), (year),
—— (name of officer or agent, title or officer or
a cnt) of mm..0 (name of entity).
Personally Kno n
Produced Identification: Type of ID and Number on ID M
(Seal)
Si` lr of Notary
Notary Public State of Florida _. . .._,
Maryanne L Johnson Name of otary (Typed, Stamped or Printed)
MY arnmEssion
till
Hid 213715
xp. m51202 -- Notary Public, State of _
56 2021-JAGC-MONR-2-3B-149
ATTACHMENT F
COMPLIANCE WITH COUNTY GUIDELINES
The PROVIDER must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute
496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of
exemption from registration as per Florida Stature 496.406.
(c) List of the Organization's Board of Directors of which there must be at least 5 and for each board
member please indicate when elected to serve and the length of term of service;
(d) Evidence of annual election of Officers and Directors;
(e) Unqualified audited financial statements from the most recent fiscal year for all organizations that
expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective
actions recommended/taken; audit shall be prepared by an independent certified public accountant
(CPA) with a current license, in good standing with the Florida State Board of Accountancy. If the
PROVIDER receives $100,000 or more in grant funding from the County:
a. The CPA that prepares the audit must also be a member of the American
Institute of Certified Public Accountants (AICPA);
b. The CPA must maintain malpractice insurance covering the audit services
provided and
c. The County shall be considered an "intended recipient" of said audit.
(f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules;
(g) Organization's Corporate Bylaws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug
and alcohol free workplace provisions, and equal employment opportunity provisions;
(i) Specific description or list of services to be provided under this contract with this grant (see
Attachment B);
(j) Cooperation with County monitoring visits that the County may request during the contract year;
and
(k) Other reasonable reports and information related to compliance with applicable laws, contract
provisions and the scope of services that the County may request during the contract year.
57 2021-3AGC-MONR-2-3B-149