Fiscal Year 2021
MONROECOUNTY,FLORIDASHERIFF
FINANCIALSTATEMENTS,
REQUIREDSUPPLEMENTARYINFORMATION,
ANDOTHERSUPPLEMENTARYREPORTS
As of and for the Year Ended September 30, 2021
And Reports of Independent Auditor
MONROECOUNTY,FLORIDASHERIFF
TABLEOFCONTENTS
REPORTOFINDEPENDENTAUDITOR ................................................................................................ 1-2
FINANCIALSTATEMENTS
................................................................................................................. 3
Governmental Funds .......................................................................................................................................... 4
Statement of Fiduciary Net odial Funds ....................................................................................... 5
Statement of Changes in Fiduciarystodial Funds .................................................................... 6
Notes to Financial Statements ........................................................................................................................ 7-16
REQUIREDSUPPLEMENTARYINFORMATION
General Fund .................................................................................................................. 17
Special Revenue Funds ................................................................................. 18-24
OTHERSUPPLEMENTARYINFORMATION
Combining Statement of General, Trauma Star, and Radio Communications
Funds by Service Area ..................................................................................................................................... 25
Non-Major Special Revenue Funds Description................................................................................................. 26
Special Revenue Funds ............................................................................................................................. 27-29
Combining Statement of Revenues, Expenditures, and Changes in Fund
enue Funds .................................................. 30-32
Special Revenue Funds ......................................................................... 33-38
Custodial Funds Description ............................................................................................................................... 39
Combining Statement of Fiduciary stodial Funds ................................................................... 40
Combining Statement of Changes in Fiducistodial Funds ............................................... 41
SUPPLEMENTARYREPORTS
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards ............................................................... 42-43
Management Letter .................................................................................................. 44-45
Report of Independent Accountant on Compliance with Local Government
Investment Policies .......................................................................................................................................... 46
ReportofIndependentAuditor
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
ReportontheFinancialStatements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Sheriff (t
2021, and the related notes to the financial statements, whic
statements as listed in the table of contents.
ResponsibilityfortheFinancialStatements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Sheriff as of
September 30, 2021, and the respective changes in financial position thereof for the year then ended, in
accordance with accounting principles generally accepted in the United States of America.
EmphasisofMatter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the state of Florida. In accordance with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of each fund of Monroe County, Florida that is attributable to the Sheriff. They do not purport
to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2021, and the
changes in its financial position for the fiscal year then ended in accordance with accounting principles generally
accepted in the United States of America. Our opinions are not modified with respect to this matter.
ĭĬŷ͵ĭƚƒ
As discussed in Note 13 to the financial statements, the Sheriff adopted the provisions of Governmental
Accounting Standards Board Statement no. 84, Fiduciary Activities, effective October 1, 2020. As a result,
related net position and fund balance have been restated. Our opinions are not modified with respect to this
matter.
OtherMatters
RequiredSupplementaryInformation
Accounting principles generally accepted in the United States of America require that the Required
Supplementary Information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
OtherSupplementaryInformation
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
atements. The other supplementary information, as listed in the table of
contents, is presented for purposes of additional analysis and is not a required part of the financial statements.
The other supplementary information is the responsibility of management and was derived from and relates
directly to the underlying accounting and other records used to prepare the financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the financial statements and
certain additional procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with accounting standards generally accepted in the
United States of America. In our opinion, the other supplementary information is fairly stated, in all material
respects, in relation to the financial statements as a whole.
OtherReportingRequiredby GovernmentAuditingStandards
In accordance with Government Auditing Standards, we have also issued our report dated March 4, 2022 on our
consideration of the Sheriff's internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the effectiveness of the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards
Tampa, Florida
March 4, 2022
2
FINANCIALSTATEMENTS
3
1,473
17,83527,58232,62917,83599,836
123,183115,896904,921107,460200,733
9,233,2492,493,0132,755,0603,313,0221,787,2341,460,2452,493,0131,014,8531,337,4039,147,778
19,617,58910,099,99719,617,589
$
$
$ $
-----------
Funds
3,165
16,70835,54016,08335,07599,836
152,479248,803109,226107,460519,812200,733
1,375,1483,172,6372,652,8253,172,637
Major
$
1,237,049 288,895 (333,105) $
$ 4,851,771$ 369,814 5,284,279
Non
-------------------
8,9411,9861,6885,089
62,61717,704
911GovernmentalTotal
1,192,1361,254,7531,237,0491,254,753
$ 1,592,762 $ $
1,014,853 1,337,403
$
-----------------------
8282
236,255236,255236,173236,173236,255
$ $
1,237,049 $
$
---------------------
27,58227,55127,551
5,075,6575,048,1065,075,657
Shared
$ $ $
$
-------------------
9,377
415,920746,116425,297425,297347,194746,116
$
5,048,106
$
$ 196,304 4,851,771$
Funds
------------------
Major
25,64781,65749,47222,620
1,105,0613,285,4273,262,8073,285,427
$ 320,819 $ $
288,895 (315,270) (26,375)$
-------------------------
22,01522,01522,01522,01522,015
RadioHIDTAAssetFederalOther
$ 2,154,719
$ $ 839,809 1,203,354
1,088,515
$
------------------------
StarCommunicationsGrantsGrantsForfeitureForfeitureE
11,42711,42711,42711,42711,427
$ $ $
$
--------
----
1,473
31,94254,70917,83532,62917,835
34,481
(17,835)
579,432818,113221,816864,886
5,094,9035,813,3021,453,7475,813,3025,813,302
GeneralTrauma
$ $ $ -
$
FUNDS
SHERIFF
RESOURCES,
OF
FLORIDA
INFLOWS
GOVERNMENTAL
2021
30,
COUNTY,
SHEET
DEFERRED
BALANCES
Total Assets Total LiabilitiesTotal Fund Balances Total Liabilities, Deferred Inflows of Resources and Fund Balances
FUND
Due to other governmental unitsDue to other fundsDue to othersUnearned revenuesUnavailable revenues
Accounts payable2,420,638Retainage payableAccrued wages and benefits payableDue to Board of County Commissioners
MONROE BALANCE
SEPTEMBER ASSETS Cash and cash equivalentsInvestmentsDue from Board of County CommissionersDue from other fundsDue from other governmental unitsDue from othersInventoryInterest receivable
LIABILITIES,AND Liabilities:Deferred Inflows of Resources:FUND BALANCES Non-Spendable: - InventoryRestricted: - Law enforcement programs - Inter-agency communication program
- E-911 programs - Inmate welfare program - Farm program - GrantsCommitted: - Contract administrationUnassigned
The accompanying notes to the financial statements are an integral part of this statement.
4
-
26,700
(65,345)
132,956
(170,681)
4,506,1441,463,5369,213,1239,147,778
(1,384,900)(1,528,881)
34,129,61487,923,728
Total
$
$
-
-
3,500
43,56618,020
(44,975)
(26,955)
884,723171,782144,827
Major
5,370,4852,507,9982,652,825
Funds
Non
481,007 89,387,264 49,155,014
$ 59,808,109 24,649,308 4,179,639 44,881 88,265 136,055
$
--
-----
(53,631)(53,631)
911GovernmentalGovernmental 210,301556,032
1,237,049
18,832 5,542,267 4,438,696
$ 208,738 1,147,802 4,110,547 44,881 11,467 -
$
----
6,250
(6,113)
(6,113)
316,149242,286236,173236,173
- 502,401 345,731
$ 496,094 - - - 6,307 -
1,290,680$
-
------
27,600
123,206
(111,184)(111,184)
5,159,2905,048,106
Shared
- 558,435 -
$ - 557,941 - - 494 -
282,299 $
-
---
52,748
442,369156,221
1,066,166
- 12,022 -
$ - - - - 12,022 - 123,206
$
Funds
-
---------
Major
17,053,48922,503,740
628,415 571,049
$ 188,590 439,825 - - - - -
(437,751) 156,221
(281,530) 255,155$ (26,375)
--------
22,015
(22,015)(22,015)
536,168743,462
22,503,740 4,044,622
$ - 22,503,740 - - - - -
1,405,629
$
--------
11,427
(11,427)(11,427)
BALANCES
3,561,4185,069,605
TraumaRadioHIDTAAssetFederalOther
765,477 207,294
$ 696,385 - 69,092 - - - -
$
FUND
---
IN
-
26,700
(174,241)(170,681)
2,721,9021,618,592
(1,300,370)(1,618,592)
52,174,883
GeneralStarCommunicationsGrantsGrantsForfeitureForfeitureE 11,413,546
5,081,032 1,508,187
$ 5,081,032 - - - - - -
$
CHANGES
AND
SHERIFF
EXPENDITURES
2021
30,
FLORIDA
FUNDS
REVENUES,
OF
SEPTEMBER
COUNTY,
Expenditures
ENDED
Total Revenues53,793,475Total ExpendituresExcess of Revenues Over (Under)
Total Other Financing Sources (Uses) Over Expenditures
Personnel services38,039,435Operating expensesCommissioners
Intergovernmental - BOCC53,137,270Intergovernmental - other government units-Charges for services-Fines and forfeitures-Investment income57,975Contributions136,055Miscellaneous income462,175Current:C
apital outlayAid to other governments/non-profitsInsurance proceedsTransfers (to) from other fundsTransfer to other governmentsTransfer to Board of Countyand other financing sources
MONROE STATEMENTGOVERNMENTAL
YEAR Revenues:Expenditures:Other Financing Sources (Uses):Excess of revenues over (under) expendituresFund balances, beginning of year Fund balances, end of year
The accompanying notes to the financial statements are an integral part of this statement.
MONROECOUNTY,FLORIDASHERIFF
STATEMENTOFFIDUCIARYNETPOSITION
CUSTODIALFUNDS
SEPTEMBER30,2021
ASSETS
Cash and cash equivalents$ 1,733,918
Due from others 5,531
Total Assets$ 1,739,449
LIABILITIES
Accounts payable$ 21,589
Total Liabilities$ 21,589
NETPOSITION
Restricted for:
Individuals, organizations, and
other governments$ 1,717,860
Total Net Position$ 1,717,860
The accompanying notes to the financial statements are an integral part of this statement.5
MONROECOUNTY,FLORIDASHERIFF
STATEMENTOFCHANGESINFIDUCIARYNETPOSITION
CUSTODIALFUNDS
YEARENDEDSEPTEMBER30,2021
Additions:
Payments made to bond accounts714,271$
Payments made to inmate accounts1,213,614
Total Additions$ 1,927,885
Deductions:
Payments to depositors$ 572,441
Payments of inmate services911,162
Payments of inmate release funds274,687
Total Deductions$ 1,758,290
Net increase (decrease) in fiduciary net postion$ 169,595
Net position, beginning October 1 -
Net position, beginning October 1
as restated - see Note 13 1,548,265
Net Position, Ending September 30$ 1,717,860
The accompanying notes to the financial statements are an integral part of this statement.6
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Noteofoperationsandsummaryofsignificantaccountingpolicies
Reporting Entity
established pursuant to the Constitution of the State of Florida. The Sheri
to reflect the financial position or the results of operati
whole. The financial statements of the Sheriff have been prepared in accordance with accounting principles and
reporting guidelines established by the Governmental Acco
Entity status for financial reporting purposes is governed by Statement 14, as amend
Office is operationally autonomous from the County, it does not hold sufficient corporate powers of its own to be
considered a legally separate entity for financial reporting purposes. Therefore, under GASB guidelines, the
Sheriff is reported as a part of the primary government of Monroe County, Florida.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes, and
Chapter 10.550, Rules of the Auditor General
financial statements.
The General Fund and Special Revenue Funds are governmental funds that use the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable
and available. Revenues are considered to be available when they are collectible within the current period or
soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures as well as expenditures related to compensated absences, and claims and judgments, are
recorded only when payment is due.
Description of Funds
funds and Custodial Funds as a fiduciary fund type. The General Fund is used to account for all revenues and
expenditures applicable to the general operations of the Sheriff. The Special Revenue Funds account for the
proceeds and uses of specific revenue sources that are legally restricted or committed to expenditures for a
specific purpose. Custodial Funds are used to account for assets held by the Sheriff as agent. Custodial funds
are custodial in nature and do not involve measurement of results of operations.
The Sheriff reports the General Fund and the following seven Special Revenue Funds as major funds: Trauma
Star, Radio Communications, High Intensity Drug Traffi
Forfeiture, Federal Forfeiture and E-911. The Trauma Star fund accounts for the revenues and expenditures
related to the function of air and ambulance transports. The Radio Communications fund accounts for the
revenues and expenditures related to radio communication functions county-wide to include the majority of
federal, state, and local entities. The HIDTA Grants Fund accounts for the revenues and expenditures related to
grants. The Grants fund accounts for receipts and
disbursements related to other various local, state, and federal grants. The Shared Asset Forfeiture Fund
accumulates stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund
awards to non-profit organizations, as determined by an advisory board. The Federal Forfeiture fund accounts
for revenues from the U.S. Departments of Justice and Treasury. Expenditures are made in accordance with the
guidelines issued by these agencies. The E-911 Fund accounts for fees levied on each telephone access line in
Monroe County for the enhancement of the 911 emergency telephone systems.
Transfers
extent to which General Fund, Trauma Star, Radio Communications, and the State Forfeiture Fund revenues
exceed expenditures is reflected as transfers out and as liabilities to the Board of County Commissioners.
7
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Noteofoperationsandsummaryofsignificantaccountingpolicies(continued)
Fund Balance Presentation the fund balances of the governmental
funds are classified as restricted or committed. This classification includes amounts that can be spent only for
specific purposes because of constitutional provisions or enabling legislation or because of constraints that are
externally imposed by creditors, grantors, contributors or the laws or regulations of other governments.
Non-Spendable Include amounts that cannot be sent because they are either not in spendable form, or for
legal or contractual reasons, must be kept intact. This classification includes inventory.
Unassigned nd. Only the General Fund reports a positive
unassigned fund balance. Other governmental funds might report a negative balance in this classification, as the
result of overspending for specific purposes for which amounts had been restricted, committed, or assigned.
Unassigned fund balance does not necessarily represent the amount of fund balance that can be appropriated.
Budgetary Requirements General fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. Budgets are administered for all funds and are prepared
on a basis consistent with accounting principles generally accepted in the United States of America.
Cash and Cash Equivalents and Investments Highly liquid investments with maturities of 90 days or less when
purchased are considered cash equivalents. Included are investments in the State Board of Administration Local
Surplus Funds Investment P the Florida PRIME investment pool, a
qualifying fund that operates essentially as a money market fund, and municipal bonds. Florida PRIME is stated
at amortized cost, which is substantially the same as fair value, and municipal bonds are stated at fair value
based on Level 2 of the fair value hierarchy, using quoted prices for similar assets in active markets or identical
or similar assets in inactive markets.
Receivables
is used to estimate the accounts receivable allowance. The complete balance in the Inmate Fund is deemed
uncollectible in the amount of $334,134 at September 30, 2021.
Capital Assets s in the General Fund or the Special Revenue
Funds at the time of purchase and are capitalized at historical cost in the government-wide financial statements
of the County. Gifts or contributions and seized property are recorded first in
well as in the government-wide financial statements at acquisition cost at the time received. In addition, the
Board of County Commissioners provides at no cost the office space and certain other expenditure items used
in the Sheriff's operations.
It is the policy of the Sheriff to capitalize all assets costing more than $1,000 with an estimated useful life of two
or more years. The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
Capital assets are depreciated using the straight-line method over the following estimated useful lives:
Years
Buildings and infrastructure 10-50
Machinery and equipment 5-10
Compensated Absences
pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial
resources to liquidate this obligation. The obligation is accrued in the government-wide financial statements of
the County.
8
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Noteofoperationsandsummaryofsignificantaccountingpolicies(continued)
Use of Estimates statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
New Accounting Pronouncement iff adopted the provisions of GASB
Statement 84, Fiduciary Activities. This statement established standards for identifying fiduciary activities for
accounting and reporting purposes including establishing criteria on (1) whether a government is controlling the
assets of a fiduciary activity and (2) the beneficiaries with whom a fiduciary relationship exists. Note 13 details
the restatement of the beginning net posit
Noteandinvestments
Cash, cash equivalents, and investments at September 30, 2021 consist of the following:
TypeFairValue
Governmental Funds:
Demand deposits$ 9,065,653
Florida PRIME 167,596
Municipal Bonds 4,851,771
$ 14,085,020
Custodial Funds:
Demand deposits$ 1,733,918
$ 1,733,918
Deposits
Corporation or covered by the State of Florida collateral pool, a multiple financial institution pool with the
ability to assess its members for collateral shortfalls if a member institution fails. Cash equivalents also
include the investment in Florida PRIME.
Investments policy authorize investments in certificates of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund
administered by the Florida State Board of Administration, money market funds, direct obligations of the
U.S. Treasury, federal agencies and instrumentalities, rated or unrated bonds, notes or instruments, securities
of or interests in any investment company or investment trust, commercial paper and Municipal Securities.
As of September 30, 2021, the Sheriff had $167,596 invested in the SBA and $4,851,771 in Municipal Bonds,
AA- through AAA and the ratings on the rated from Aa3 through Aa1.
floating rate securities are used in the calculation of the WAM. The weighted average life (WAL) of Florida
Prime at September 30, 2021, is 64 days.
9
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Notereceivablesandpayables
Interfund receivables and payables at September 30, 2021 consist of the following:
DueFromDueto
OtherFundsOtherFunds
General$ 864,886579,432$
HIDTA 1,088,515-
Grants 320,819 425,297
SAFF - -
E-911 - 5,089
Other governmental 1,592,762 109,226
$ 2,493,013$ 2,493,013
Noteassets
the County, is as follows:
BalanceBalance
10/01/202009/30/2021
AdditionsDeductions
Capital assets not depreciated:
Construction in progress142,785$ 713$ $ 142,785$ 713
Total capital assets
not depreciated
$ 142,785$ 713$ 142,785$ 713
Capital assets depreciated:
Buildings and improvements3,243,520$ $ 103,838$ 5,604$ 3,341,754
Equipment 51,918,242 4,440,682 2,108,184 54,250,740
Total capital assets
depreciated
$ 55,161,762$ 4,544,520$ 2,113,788$ 57,592,494
Accumulated depreciation$ 33,026,361$ 3,115,460$ 1,941,133$ 34,200,688
Notetermdebt
The Sheriff permits employees to accumulate earned but unused vacation and sick pay benefits. The Sheriff is
not legally required to and does not accumulate expendable available financial resources to liquidate this
obligation. The obligation for compensated absences is accrued in the government-wide financial statements of
s compensated absences obligation is as follows:
Long-term debt, beginning of year$ 8,854,393
Additions 3,951,434
Reductions (4,274,700)
Long-term debt, end of year$ 8,531,127
10
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Notebalances
In the governmental fund financial statements, fund balance is composed of restricted and committed
classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent.
venue sources that are restricted to specific purposes
externally imposed by creditors or imposed by law.
Funds with restricted fund balance are as follows:
Grants Fund is restricted for Federal Emergency Management Agency funding which has been expended but
not yet received which has specific eligibility requirements.
Shared Asset Forfeiture Fund is restricted upon Ordinance 030-2000 which specifies use must be for law
enforcement crime prevention, drug and alcohol abuse prevention and treatment, mental and physical health of
minors and adults, and cultural, artistic, educational, recreational and sports programs for Monroe County youth.
E-911 Fund is restricted based upon the E-911 costs allowable by State Statute \[F.S. 365\].
Commissary Fund is restricted for Inmate and Farm as outlined by State Statute \[F.S. 951.23(9)\].
Inter-Agency Communications Fund is restricted by State Statute \[318.21(9)\].
Committed fund balance - Portion of fund balance that can be used for specific purposes imposed by the Sheriff
(highest level of decision-making authority). Any changes or removal of specific purposes requires action by the
Sheriff.
Funds with committed fund balance is as follows:
Contract Administrative Fund is committed for the administration of contracts between the Sheriff and third
parties.
Noteplans
Plan Description
Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer defined benefit
plans administered by the Florida Department of Management Services, Division of Retirement, including the
Section 121.4501, Florida Statutes, the FRS also pr
alternative to the FRS Pension Plan, which is administered by the SBA.
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university, community college, or a
participating city or special district within the state of Florida. The FRS provides retirement and disability
benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are
established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to
the law can be made only by an act of the Florida Legislature.
11
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Noteplans(continued)
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after
age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a
retirement benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five
highest years of salary for each year of credited service. Vested members with less than 30 years of service
may retire before age 62 and receive reduced retirement benefits. Senior Management Service class members
who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age
are entitled to a retirement benefit payable monthly for life, equal to 2.0% of their final average compensation
based on the five highest years of sala
retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are
entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation based
on the five highest years of salary for each year of credited service. Special Risk Administrative Support class
members who retire at or after age 62 with at least six years of credited service or 30 years of service
regardless of age are entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average
compensation based on the five highest years of salary for each year of credited service. Special Risk class
members (sworn law enforcement officers, firefighters, and correctional officers) who retire at or after age 55
with six years of credited service, or with 25 years of service regardless of age are entitled to a retirement
benefit payable monthly for life equal to 3% of their final average compensation based on the five highest years
of salary for each year of credited service. Substantial changes were made to the Pension Plan during fiscal
year 2011 affecting members enrolled on or after July 1, 2011, by extending the vesting requirement for
members to eight years of credited service and increasing normal retirement to age 65 with at least eight years
of credited service or 33 years of service regardless of age. The vesting requirement for Special Risk class
members was extended to eight years of credited service and increasing normal retirement to age 60 with at
least eight years of credited service or 30 years of service regardless of ageor age 57 with 30 years of
combined Special Risk Class service and military service. Also, the final average compensation of these
members will be based on the eight highest years of salary. A post-employment health insurance subsidy is also
provided to eligible retired members through the FRS in accordance with Florida Statutes.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is
administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and
beneficiaries receive a monthly health insurance subsidy payment of $5 for each year of creditable service, with
a minimum payment of $30 and a maximum payment of $150 per month. The HIS Plan is funded by required
contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage of
gross compensation for all active FRS members.
In addition to the above benefits, the FRS administers
program allows eligible members to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by
DROP participants.
12
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Noteplans(continued)
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs
at one year of service. These participants receive a contribution for self-direction in an investment product with a
third party administrator selected by the SBA. Employer and employee contributions, including amounts
by law, but the ultimate benefit depends in part on the
performance of investment funds. Benefit terms, including contribution requirements, for the Investment Plan are
established and may be amended by the Florida Legislature. The Investment Plan is funded with the same
employer and employee contribution rates that are based on salary and membership class (Regular Class,
Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed to individual member
accounts, and the individual members allocate contributions and account balances among various approved
investment choices. Costs of administering the plan, including the FRS Financial Guidance Program, are funded
through an employer contribution of 0.04% of payroll and by forfeited benefits of plan members.
Pension Plan, the defined contribution plan and the HIS Plan, amounting to $5,483,919, $1,203,156 and
$612,847, respectively, for the fiscal year ended Sept
payments for the Pension Plan and the HIS Plan after June 30, 2021, the measurement date used to determine
the net pension liability associated with the Pension Plan and HIS Plan, amounted to $1,546,439 and $148,912,
respectively. The Sheriff is not legally required to and does not accumulate expendable available resources to
liquidate the retirement obligation related to its employees. Accordingly, the net pension liability and associated
deferred outflows and deferred inflows are presented on the government-wide financial statements of the
County, following requirements of GASB Statement 68,
amendment of GASB Statement 27, and GASB Statement 71, Pension Transition for Contributions Made
Subsequent to the Measur
Funding Policy
of their salary to the FRS. In addition to member contributions, governmental employers are required to make
contributions to the FRS based on state-wide contribution rates. The employer contribution rates by job class for
the periods from October 1, 2020 through June 30, 2021 and July 1, 2021 through September 30, 2021,
al year ended September 30, 2021, the Monroe County
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
State of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee,
Florida 32315-9000, or from the website www.dms.myflorida.com/workforce_operations/retirement/publications.
ensation Programs to all employees of the agency.
Employees may participate in the plan through payroll deductions and the plan is funded by Empower
Retirement and Valic group variable annuity contract. Contributions are invested at
through the options available under the program. Employees are fully vested at time of enrollment. The Monroe
the payment of bi-weekly payroll contributions.
13
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Noteplans(continued)
-sharing pension plan known as the 401(a) Discretionary
Contribution Pension Plan. Only full-time employees of
Officer, Telecommunications Supervisor, or Telecommunications Director are covered under the pension
program established. Effective July 20, 2009, new hired employees will be exempt from the Plan. Those classes
of employees are eligible to participate in the program on the first day of the 12-consecutive month period
commencing on October 1.
account. The routine amount contributed to each employee
retirement rate and the rate given to the FR
The Sheriff contributed $9,451 for the year ended September 30, 2021, and there were no employee contributions.
Notepostemploymentbenefitsplan
In addition to the retirement plan benefits described in Note 7, the Sheriff offers to its employees a single-
employer defined benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801 requires
the County to provide retirees and their eligible dependents with the option to participate in the OPEB plan if the
County provides health insurance to its active employees and their eligible dependents. The OPEB plan
provides medical coverage, prescription drug benefits, and life insurance to both active and eligible retired
employees. The OPEB plan does not issue a publicly available financial report. No assets are accumulated in a
trust that meets the criteria as set forth in GASB Statement 75, Accounting and Financial Reporting for
Postemployment Benefit Plans Other Than Pensions.
The Board may amend the OPEB plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. On at least an annual basis, in an open session, and prior to the annual
enrollment process, the Board approves the rates for the coming calendar year for the retiree and County
contributions.
Eligibility for postemployment participation in the OPEB plan is limited to full-time employees of the County, and
the Constitutional Officers. An employee who retires as an active participant in the OPEB plan and was hired on
or after October 1, 2001 may continue to participate in the OPEB plan by paying the monthly premium
established annually by the Board. An employee who retires as an active participant in the plan, was hired prior
to October 1, 2001, has at least ten years of full-time service with the County, and meets the retirement criteria
of the FRS but is not eligible for Medicare, may maintain group health insurance benefits with Monroe County
following retirement, provided the retiring employee contributes the amounts shown in the table below.
Contribution as Percentage of Annual Actuarial Rate
Plan Years of Service with Monroe County
Year
25+ 20-24 10-19
(1)
2020 HIS 20% 34%
2021 HIS 22% 42%
2022 HIS 25% 50%
2023 HIS 25% 50%
2024 HIS 25% 50%
(1)
Insurance Subsidy plan that assists
retirees in paying the cost of health insurance as explained in Note 7.
14
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Notepostemploymentbenefitsplan(continued)
Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age and
years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the
of participation will be based on the preceding table. Surviving
spouses and dependents of participating retirees may continue in the plan if eligibility criteria specific to those
classes are met.
An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least
ten years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for
Medicare at the time of retirement or becomes eligible for Medicare following retirement, may maintain group
health insurance benefits with Monroe County following retirement, provided the retiring employee contributes
the Actuarial Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a
$250 per month County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County
health plan and receive a $250 per month payment from the County, payable for the lifetime of the retiree.
The Board engages an actuarial firm on a biannual basis to determine
The Sheriff has no responsibility to the OPEB plan other than to make the periodic payments determined by the
Board, which are presented as expenditures when made and amounted to $878,802 for the year ended
September 30, 2021. Further information about the OPEB
at www.clerk-of-the-court.com.
Notemanagement
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. The Sheriff participates in the coverage
oup Insurance, and Risk Management Internal Service
Funds. Under these programs, Workers' Compensation provides $500,000 coverage per claim for regular
the self-insured coverage are covered by an excess
insurance policy. Risk Management has a $5,000,000 excess insurance policy for general liability claims with a
$200,000 self-insured retention, and building property damage is covered for the actual value of the building
with a deductible of $50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases
commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss.
Settled claims have not exceeded this commercial coverage in any of the past three years. The Sheriff makes
payments to the Workers' Compensation, Group Insurance and Risk Management Funds based on estimates of
the amounts needed to pay prior and current year claims.
Note
From time to time, the Sheriff is a party to various lawsuits and claims, which it vigorously defends. Such
matters arise out of the normal course of its operation, some of which are covered by insurance policies or by
the results of litigation cannot be
predicted with certainty, management believes the final outcome of such litigation will not have a material
15
MONROECOUNTY,FLORIDASHERIFF
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2021
Notecommitments
Operating Leases and vehicles under operating lease agreements.
These lease agreements include options to extend the leases for additional terms as well as cancellation
provisions. Total lease payments made during the fiscal year ended September 30, 2021 were $5,470,216.
The following is a schedule by years of minimum future rentals under operating leases as of September 30, 2021:
YearsEndingSeptember30,
2022$ 4,881,726
2023 4,305,975
2024 4,142,601
2025 4,058,845
2026 977,376
Thereafter 1,746,568
$ 20,113,091
For those leases that are increased annually by the Consumer Price Index (CPI) and the lease agreement does
not state a minimum or maximum rate for the remainder of the lease term, the same known lease expense is
used for the remainder of the lease term in the future rental schedule above.
Note
The Sheriff is the recipient of grants that are subject to special compliance requirements and audits by the
grantor agencies that may result in disallowed expense amounts. These amounts constitute a contingent liability
of the Sheriff. The Sheriff does not believe any contingent liabilities to be material to the financial statements.
Note
sulted from the implementation of GASB Statement 84,
Fiduciary Activities. Implementation of this accounting standard resulted in an increase in the beginning net
BondsInmateTotal
Net position, beginning$ -$ -$ -
Restatement 1,501,814 46,451 1,548,265
Net position, beginning as restated$ 1,501,814$ 46,451$ 1,548,265
16
REQUIREDSUPPLEMENTARYINFORMATION
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALGENERALFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC54,198,546$ 54,137,546$ 53,137,270$ (1,000,276)$
Investment income- - 57,975 57,975
Contributions- 136,055 136,055 -
Miscellaneous income- 100,400 462,175 361,775
Total Revenues54,198,546 54,374,001 53,793,475 (580,526)
Expenditures:
Current:
Personnel services42,457,574 39,836,574 38,039,435 1,797,139
Operating expenses10,526,001 11,486,001 11,413,546 72,455
Capital outlay1,074,971 2,841,426 2,721,902 119,524
Total Expenditures54,058,546 54,164,001 52,174,883 1,989,118
Excess of Revenues Over (Under)
Expenditures140,000 210,000 1,618,592 1,408,592
Other Financing Sources (Uses):
Insurance proceeds- - 26,700 26,700
Transfer (to) from Board of County Commissioners -- (1,300,370) (1,300,370)
Transfer (to) from other governments
-- (170,681) (170,681)
Transfers (to) from other funds(140,000) (210,000) (174,241) 35,759
Total Other Financing Sources (Uses) (210,000)(140,000) (1,618,592) (1,408,592)
Excess of revenues over expenditures
and other financing sources (uses)
-- - -
Fund balances, beginning of year- - - -
Fund balances, end of year
$ --$ -$ -$
17
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALTRAUMASTAR
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC5,081,032$ 5,081,032$ 5,081,032$ -$
Total Revenues5,081,032 5,081,032 5,081,032 -
Expenditures:
Current:
Personnel services1,717,957 1,517,958 1,508,187 9,771
Operating expense3,348,075 3,562,074 3,561,418 656
Capital outlay15,000 1,000 - 1,000
Total Expenditures5,081,032 5,081,032 5,069,605 11,427
Excess of Revenues Over (Under)
Expenditures- - 11,427 11,427
Other Financing Sources (Uses):
Transfer (to) from Board of County Commissioners -- (11,427) (11,427)
Total Other Financing Sources (Uses)- - (11,427) (11,427)
Excess of revenues over expenditures
and other financing sources (uses)
-- - -
Fund balances, beginning of year- - - -
Fund balances, end of year-$ -$ -$ -$
18
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALRADIOCOMMUNICATIONS
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC704,477$ 765,477$ 696,385$ (69,092)$
Charges for services- - 69,092 69,092
Total Revenues704,477 765,477 765,477 -
Expenditures:
Current:
Personnel services193,449 213,449 207,294 6,155
Operating expense503,028 543,028 536,168 6,860
Capital outlay8,000 8,000 - 8,000
Total Expenditures704,477 764,477 743,462 21,015
Excess of Revenues Over (Under)
Expenditures- 1,000 22,015 21,015
Other Financing Sources (Uses):
Transfer (to) from Board of County Commissioners (1,000)- (22,015) (21,015)
Total Other Financing Sources (Uses)- (1,000) (22,015) (21,015)
Excess of revenues over expenditures and other
financing sources (uses)
-- - -
Fund balances, beginning of year- - - -
Fund balances, end of year-$ -$ -$ -$
19
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALHIDTAGRANTSFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - other government units20,675,000$ 22,557,000$ 22,503,740$ (53,260)$
Total Revenues20,675,000 22,557,000 22,503,740 (53,260)
Expenditures:
Current:
Personnel services3,875,000 4,075,000 4,044,622 30,378
Operating expenses15,300,000 17,056,000 17,053,489 2,511
Capital outlay1,500,000 1,426,000 1,405,629 20,371
Total Expenditures20,675,000 22,557,000 22,503,740 53,260
Excess of Revenues Over (Under)
Expenditures- - - -
Other Financing Sources:
Transfers (to) from other funds- - - -
Transfer (to) from other governments -- - -
Total Other Financing Sources -- - -
Excess of revenues and other
financing sources over expenditures
-- - -
Fund balances, beginning of year - - - -
$ --$ -$ -$
Fund balances, end of year
20
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALGRANTSFUND
YEARENDEDSEPTEMBER30,2021
.
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC-$ -$ 188,590$ 188,590$
Intergovernmental - other government units615,000 820,000 439,825 (380,175)
Total Revenues615,000 820,000 628,415 (191,585)
Expenditures:
Current:
Personnel services475,000 575,000 571,049 3,951
Operating expenses150,000 445,000 442,369 2,631
Capital outlay47,000 55,000 52,748 2,252
Total Expenditures672,000 1,075,000 1,066,166 8,834
Excess of revenues over (under) expenditures(57,000) (255,000) (437,751) (182,751)
Other Financing Sources:
Transfers (to) from other funds- - 156,221 156,221
Total Other Financing Sources
-- 156,221 156,221
Excess of revenues over expenditures and other
financing sources (uses)(57,000) (255,000) (281,530) (26,530)
Fund balances, beginning of year 255,155 255,155 255,155 -
Fund balances, end of year 198,155$ 155$ (26,375)$ (26,530)$
21
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALSHAREDASSETFORFEITUREFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Investment income340,000$ 15,000$ 12,022$ 2,978$
Total Revenues340,000 15,000 12,022 2,978
Expenditures:
Current:
Operating expenses100 50 - 50
Aid to other governments/non-profits135,000 135,000 123,206 11,794
Total Expenditures135,100 135,050 123,206 11,844
Excess of revenues over (under) expenditures204,900 (120,050) (111,184) (8,866)
Fund balances, beginning of year5,159,290 5,159,290 5,159,290 -
Fund balances, end of year5,364,190$ 5,039,240$ 5,048,106$ (8,866)$
22
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALFEDERALFORFEITUREFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - other government units-$ -$ 557,941$ 557,941$
Investment income- - 494 494
Total Revenues- - 558,435 558,435
Expenditures:
Current:
Personnel services57,000 - - -
Operating expenses35,000 30,000 27,600 2,400
Capital expenses350,000 285,000 282,299 2,701
Aid to other governments/non-profits- 6,255 6,250 5
Total Expenditures442,000 321,255 316,149 5,106
Excess of Revenues Over (Under)
Expenditures(442,000) (321,255) 242,286 563,541
Other Financing Sources (Uses):
Transfers (to) from Board of County Commissioners- 6,245 (6,113) (12,358)
Transfer (to) from other governments
-- - -
Total Other Financing Sources (Uses)- 6,245 (6,113) (12,358)
Excess of revenues over (under) expenditures
(315,010)(442,000) 236,173 551,183
Fund balances, beginning of year - - - -
Fund balances, end of year (442,000)$ (315,010)$ 236,173$ 551,183$
23
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALE911
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC575,000$ 463,000$ 496,094$ 33,094$
Investment income20,000 20,000 6,307 (13,693)
Total Revenues595,000 483,000 502,401 19,401
Expenditures:
Current:
Personnel services490,000 350,000 345,731 4,269
Operating expense200,000 211,000 210,301 699
Capital outlay5,000 - - -
Total Expenditures695,000 561,000 556,032 4,968
Excess of revenues over (under)
expenditures(100,000) (78,000) (53,631) 24,369
Fund balances, beginning of year1,290,680 1,290,680 1,290,680 -
Fund balances, end of year 1,190,680$ 1,212,680$ 1,237,049$ 24,369$
24
OTHERSUPPLEMENTARYINFORMATION
25
---
26,700
1,652,034
(1,333,812)(1,652,034)
$ $
------
22,015
(22,015)(22,015)
Radio
$ 58,914,687 69,092 57,975 136,055 462,175 59,639,984 39,754,916 15,511,132
2,721,902 57,987,950 (170,681) (174,241)
$
------
StarCommunicationsTotal
(11,427)(11,427)
$ 696,385 69,092 - - - 765,477 207,294 536,168
$
- 743,462
---
26,700
AREA
(174,241)
Total
(1,300,370)(1,618,592)
$ 5,081,032 - - - - 5,081,032 1,508,187 3,561,418 - 5,069,605 11,427
$
----
SERVICE
BY
26,700
(999,564)
(1,147,105)
$ 53,137,270 - 57,975 136,055 462,175 53,793,475 38,039,435 11,413,546
(170,681) $
2,721,902 52,174,883 1,618,592
FUNDS
-
-----
(300,806)
$ 45,557,541 - 57,975 - 462,175 46,077,691 32,114,712 10,672,803
(174,241) $
2,143,071 44,930,586 1,147,105
--
----
General
COMMUNICATIONS
(187,237)(187,237)
$ 4,082,808 - - - - 4,082,808 3,044,063 421,858 316,081 3,782,002
300,806 (300,806) $
RADIO
------
AND
16,55616,556
132,292
STAR
IslamoradaMarathonUnincorporatedGeneralGeneralTrauma
$ 1,629,542 - - 136,055 - 1,765,597 1,241,533 206,369 130,458
$
1,578,360 187,237
TRAUMA
SHERIFF
GENERAL,
OF
2021
30,
FLORIDA
STATEMENT
SEPTEMBER
COUNTY,
Accrued wages and benefits payable(16,556)
ENDED
Total Revenues1,867,379
Total Expenditures1,883,935Excess of Revenues Over (Under)
Total Other Financing Sources (Uses)
Intergovernmental - BOCC1,867,379Charges for services-Investment income-Contributions-Miscellaneous income- Personnel services1,639,127 Operating expenses112,516Insurance proceedsTransfer
(to) from Board of County CommissionersTransfer (to) from other governmentsTransfer (to) from other funds
Capital Outlay
MONROE COMBINING
YEAR
Revenues:Expenditures: Current:Other Financing Sources (Uses):Excess of revenues over (under) expenditures and other financing sources (uses) Transfer (to) from Board of County CommissionersFund
balances, end of year
MONROECOUNTY,FLORIDASHERIFF
NONMAJORSPECIALREVENUEFUNDSDESCRIPTION
The purpose of each non-major special revenue fund in the combining balance sheet and combining statement
of revenues, expenditures and changes in fund balances is described below.
Teen Court Fund
juveniles who are becoming involved in crime.
Law Enforcement Trust Fund
drug use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture)
seizures and forfeitures.
Contract Administrative Fund
third parties.
Commissary Fund
canteen revenues and other inmate programs.
Inter-Agency Communications Fund
communications.
26
MONROECOUNTY,FLORIDASHERIFF
COMBININGBALANCESHEETNONMAJORGOVERNMENTALFUNDS
SPECIALREVENUEFUNDS
SEPTEMBER30,2021
Law
Enforcement
TeenCourtTrustFund
ASSETS
Cash and cash equivalents
$ 5,520-$
Due from Board of County Commissioners
--
Due from other funds
--
Due from governmental units
-4,836
Due from others
--
Total Assets
$ 5,5204,836$
LIABILITIESANDFUNDBALANCES
Liabilities:
Accounts payable
$ --$
Accrued wages and benefits payable- -
Due to Board of County Commissioners
- 5,500
Due to other governmental units
- -
Due to other funds
4,836 20
Unearned revenues
- -
Total Liabilities
4,836 5,520
Transfer (to) from Board of County Commissioners:
Inter-agency communication program - -
Inmate welfare program - -
Farm program - -
Fund balances, committed:
Contract administration - -
Total Fund Balances - -
Total Liabilities, Deferred Inflows of Resources
and Fund Balances$ 4,836$ 5,520
27
MONROECOUNTY,FLORIDASHERIFF
COMBININGBALANCESHEETNONMAJORGOVERNMENTALFUNDS
SPECIALREVENUEFUNDS
SEPTEMBER30,2021
StateContract
ForfeitureAdministrativeCommissary
ASSETS
Cash and cash equivalents
$ -44,954$ 1,143,344$
Due from Board of County Commissioners
-- -
Due from other funds
1,573,55920 4,808
Due from governmental units
147,422- -
Due from others
-- 35,540
Total Assets
$ 1,720,98144,974$ 1,183,692$
LIABILITIESANDFUNDBALANCES
Liabilities:
Accounts payable
$ --$ 4,182$
Accrued wages and benefits payable- - 3,165
Due to Board of County Commissioners
198,32944,974 -
Due to other governmental units
-- 35,075
Due to other funds
77,789- 26,581
Unearned revenues
107,460- -
Total Liabilities
44,974 383,578 69,003
Transfer (to) from Board of County Commissioners:
Inter-agency communication program
- - -
Inmate welfare program
- 1,014,853-
Farm program
- - 99,836
Fund balances, committed:
Contract administration
1,337,403- -
Total Fund Balances 1,337,403- 1,114,689
Total Liabilities, Deferred Inflows of Resources
and Fund Balances$ 44,974$ 1,720,981$ 1,183,692
28
MONROECOUNTY,FLORIDASHERIFF
COMBININGBALANCESHEETNONMAJORGOVERNMENTALFUNDS
SPECIALREVENUEFUNDS
SEPTEMBER30,2021
Total
Nonmajor
InterAgencySpecialRevenue
CommunicationsFunds
ASSETS
Cash and cash equivalents
$ 1,375,148181,330$
Due from Board of County Commissioners
16,70816,708
Due from other funds
1,592,76214,375
Due from governmental units
152,479221
Due from others
- 35,540
Total Assets
$ 212,634$ 3,172,637
LIABILITIESANDFUNDBALANCES
Liabilities:
Accounts payable
$ 16,08311,901$
Accrued wages and benefits payable- 3,165
Due to Board of County Commissioners- 248,803
Due to other governmental units
- 35,075
Due to other funds
- 109,226
Unearned revenues
- 107,460
Total Liabilities
11,901 519,812
Transfer (to) from Board of County Commissioners:
Inter-agency communication program
200,733 200,733
Inmate welfare program
1,014,853-
Farm program
- 99,836
Fund balances, committed:
Contract administration
1,337,403-
Total Fund Balances 200,733 2,652,825
Total Liabilities, Deferred Inflows of Resources
and Fund Balances$ 212,634$ 3,172,637
29
MONROECOUNTY,FLORIDASHERIFF
COMBININGSTATEMENTOFREVENUES,EXPENDITURESANDCHANGESINFUND
BALANCESNONMAJORGOVERNMENTALFUNDSSPECIALREVENUEFUNDS
YEARENDEDSEPTEMBER30,2021
Law
Enforcement
TeenCourtTrustFund
Revenues:
Intergovernmental - BOCC-$ 3,500$
Intergovernmental - other government units- -
Charges for services60,195 -
Fines and forfeitures- -
Investment income- -
Miscellaneous income- -
Total Revenues60,195 3,500
Expenditures:
Current:
Personnel services62,219 -
Operating expenses1,446 -
Capital outlay --
Aid to other governments/non-profits- 3,500
Total Expenditures63,665 3,500
Excess of Revenues Over (Under)
Expenditures(3,470) -
Other Financing Sources (Uses):
Transfers (to) from other funds3,470 -
Transfer (to) from Board of County Commissioners
--
Total Other Financing Sources (Uses)
-3,470
Excess of revenues over expenditures
and other financing sources (uses)
--
Fund balances, beginning of year- -
Fund balances, end of year
$ --$
30
MONROECOUNTY,FLORIDASHERIFF
COMBININGSTATEMENTOFREVENUES,EXPENDITURESANDCHANGESINFUND
BALANCESNONMAJORGOVERNMENTALFUNDSSPECIALREVENUEFUNDS
YEARENDEDSEPTEMBER30,2021
StateContract
ForfeitureAdministrativeCommissary
Revenues:
Intergovernmental - BOCC-$ -$ -$
Intergovernmental - other government units- 1,147,802 -
Charges for services- 3,498,492 520,819
Fines and forfeitures44,881 - -
Investment income94 5,060 5,528
Miscellaneous income- - 18,832
Total Revenues44,975 4,651,354 545,179
Expenditures:
Current:
Personnel services- 4,182,387 194,090
Operating expenses- 393,906 293,570
Capital outlay- 43,566 -
Aid to other governments/non-profits- - -
Total Expenditures- 4,619,859 487,660
Excess of Revenues Over (Under)
Expenditures44,975 31,495 57,519
Other Financing Sources (Uses):
Transfers (to) from other funds- 14,550 -
Transfer (to) from Board of County Commissioners
-(44,975) -
Total Other Financing Sources (Uses)
14,550(44,975) -
Excess of revenues over expenditures
and other financing sources (uses)
46,045- 57,519
Fund balances, beginning of year- 1,291,359 1,057,169
Fund balances, end of year
$ 1,337,404-$ 1,114,688$
31
MONROECOUNTY,FLORIDASHERIFF
COMBININGSTATEMENTOFREVENUES,EXPENDITURESANDCHANGESINFUND
BALANCESNONMAJORGOVERNMENTALFUNDSSPECIALREVENUEFUNDS
YEARENDEDSEPTEMBER30,2021
TotalNonmajor
InterAgencySpecialRevenue
CommunicationsFunds
Revenues:
Intergovernmental - BOCC205,238$ 208,738$
Intergovernmental - other government units- 1,147,802
Charges for services31,041 4,110,547
Fines and forfeitures- 44,881
Investment income785 11,467
Miscellaneous income- 18,832
Total Revenues237,064 5,542,267
Expenditures:
Current:
Personnel services- 4,438,696
Operating expenses195,801 884,723
Capital outlay 43,566-
Aid to other governments/non-profits- 3,500
Total Expenditures195,801 5,370,485
Excess of Revenues Over (Under)
Expenditures41,263 171,782
Other Financing Sources (Uses):
Transfers (to) from other funds- 18,020
Transfer (to) from Board of County Commissioners
(44,975)-
Total Other Financing Sources (Uses)
- (26,955)
Excess of revenues over expenditures
and other financing sources (uses)
41,263 144,827
Fund balances, beginning of year 159,470 2,507,998
Fund balances, end of year
$ 200,733$ 2,652,825
32
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALTEENCOURTFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Charges for services50,000$ 66,000$ 60,195$ (5,805)$
Total Revenues 50,000 66,000 60,195 (5,805)
Expenditures:
Current:
Personnel services 68,000 65,000 62,219 2,781
Operating expense 2,500 2,500 1,446 1,054
Total Expenditures 70,500 67,500 63,665 3,835
Excess of Revenues Over (Under)
Expenditures (20,500) (1,500) (3,470) (1,970)
Other Financing Sources:
Transfers (to) from Board of County Commissioners - - - -
Transfers (to) from other funds - - 3,470 3,470
Total Other Financing Sources
- - 3,470 3,470
Excess of revenues over expenditures
and other financing sources (uses) (20,500) (1,500) - 1,500
Fund balances, beginning of year - - - -
Fund balances, end of year $ (20,500)$ (1,500)$ -$ 1,500
33
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALLAWENFORCEMENTTRUSTFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC15,000$ 3,500$ 3,500$ -$
Total Revenues 15,000 3,500 3,500 -
Expenditures:
Current:
Operating expenses 5,500 - - -
Capital expenses 8,500 - - -
Aid to other governments/non-profits 1,000 3,500 3,500 -
Total Expenditures 15,000 3,500 3,500 -
Excess of revenues over (under) expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year
$ -$ -$ -$ -
34
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALSTATEFORFEITUREFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Fines and forfeitures16,500$ 45,500$ 44,881$ (619)$
Investment income500 500 94 (406)
Total Revenues17,000 46,000 44,975 (1,025)
Expenditures:
Current:
Operating expenses2,000 - - -
Total Expenditures2,000 - - -
Excess of Revenues Over (Under)
Expenditures15,000 46,000 44,975 (1,025)
Other Financing Sources:
Transfer (to) from Board of County Commissioners (46,000)(15,000) (44,975) 1,025
Total other financing uses(15,000) (46,000) (44,975) 1,025
Excess of revenues over expenditures
and other financing sources (uses)
-- - -
Fund balances, beginning of year - - - -
Fund balances, end of year -$ -$ -$ -$
35
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALCONTRACTADMINISTRATIVEFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - other governmental units890,000$ 890,000$ 1,147,802$ 257,802$
Charges for services3,780,000 3,780,000 3,498,492 (281,508)
Interest income10,000 10,000 5,060 (4,940)
Total Revenues4,680,000 4,680,000 4,651,354 (28,646)
Expenditures:
Current:
Personnel4,145,000 4,190,000 4,182,387 7,613
Operating expenses352,000 400,000 393,906 6,094
Capital expenses50,000 50,000 43,567 6,433
Total Expenditures4,547,000 4,640,000 4,619,860 20,140
Excess of Revenues Over (Under)
Expenditures133,000 40,000 31,494 (8,506)
Other Financing Sources (Uses):
Transfers (to) from other funds- - 14,550 14,550
Transfers (to) from other governments- - - -
Total Other Financing Sources (Uses)- - 14,550 14,550
Excess of revenues over expenditures and other
financing sources (uses)
40,000133,000 46,044 6,044
Fund balances, beginning of year 1,291,359 1,291,359 1,291,359 -
Fund balances, end of year 1,424,359$ 1,331,359$ 1,337,403$ 6,044$
36
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALCOMMISSARYFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Charges for services450,000$ 520,000$ 520,819$ 819$
Investment income6,000 6,000 5,528 (472)
Miscellaneous income19,000 24,000 18,832 (5,168)
Total Revenues475,000 550,000 545,179 (4,821)
Expenditures:
Current:
Personnel expenses200,000 200,000 194,090 5,910
Operating expenses230,000 300,000 293,570 6,430
Capital outlay8,500 - - -
Total Expenditures438,500 500,000 487,660 12,340
Excess of revenues over (under)
expenditures36,500 50,000 57,519 7,519
Fund balances, beginning of year 1,057,169 1,057,169 1,057,169 -
Fund balances, end of year 1,093,669$ 1,107,169$ 1,114,688$ 7,519$
37
MONROECOUNTY,FLORIDASHERIFF
SCHEDULEOFREVENUES,EXPENDITURESANDCHANGESINFUNDBALANCES
BUDGETANDACTUALINTERAGENCYCOMMUNICATIONSFUND
YEARENDEDSEPTEMBER30,2021
Variance
WithFinal
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - BOCC145,000$ 200,000$ 205,238$ 5,238$
Charges for services35,000 40,000 31,041 (8,959)
Investment income5,000 7,000 785 (6,215)
Total Revenues185,000 247,000 237,064 (9,936)
Expenditures:
Current:
Operating expense245,000 205,000 195,801 9,199
Capital outlay195,000 - - -
Total Expenditures440,000 205,000 195,801 9,199
Excess of revenues over (under)
expenditures(255,000) 42,000 41,263 (737)
Fund balances, beginning of year 159,470 159,470 159,470 -
Fund balances, end of year
$ 201,470(95,530)$ 200,733$ (737)$
38
MONROECOUNTY,FLORIDASHERIFF
CUSTODIALFUNDSDESCRIPTION
The purpose of each Custodial fund in the combining statement of fiduciary net position and combining
statement of changes in fiduciary net position on the following pages are described below.
Bonds Fund s of the monies held by the Sheriff on behalf of
defendants with ongoing court cases.
Inmate Fund s of the monies held by the Sheriff on behalf of
incarcerated inmates.
39
MONROECOUNTY,FLORIDASHERIFF
COMBININGSTATEMENTOFFIDUCIARYNETPOSITION
CUSTODIALFUNDS
SEPTEMBER30,2021
Total
BondsInmateCustodial
ASSETS
Cash and cash equivalents$ 1,643,644$ 90,274$ 1,733,918
Due from others - 5,531 5,531
Total Assets$ 1,643,644$ 95,805$ 1,739,449
LIABILITIES
Accounts payable$ -$ 21,589$ 21,589
Total Liabilities$ -$ 21,589$ 21,589
NETPOSITION
Restricted for:
Individuals, organizations, and
other governments1,643,644$ 74,216$ 1,717,860$
Total Net Position1,643,644$ 74,216$ 1,717,860$
40
MONROECOUNTY,FLORIDASHERIFF
COMBININGSTATEMENTOFCHANGESINFIDUCIARYNETPOSITION
CUSTODIALFUNDS
YEARENDEDSEPTEMBER30,2021
Total
BondsInmateCustodial
Additions:
Payments made to bond accounts$ 714,271$ -$ 714,271
Payments made to inmate accounts - 1,213,614 1,213,614
Total Additions$ 714,271$ 1,213,614$ 1,927,885
Deductions:
Payments to depositors$ 572,441$ -$ 572,441
Payments of inmate services - 911,162 911,162
Payments of inmate release funds - 274,687 274,687
Total Deductions$ 572,441$ 1,185,849$ 1,758,290
Net increase in fiduciary net postion$ 141,830$ 27,765$ 169,595
Net position, beginning October 1 - - -
Net position, beginning October 1
as restated - see Note 13 1,501,814 46,451 1,548,265
Net Position, Ending September 30$ 1,643,644$ 74,216$ 1,717,860
41
SUPPLEMENTARYREPORTS
ReportofIndependentAuditoronInternalControloverFinancialReportingandon
ComplianceandOtherMattersBasedonanAuditofFinancialStatements
PerformedinAccordancewith GovernmentAuditingStandards
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida
September 30, 2021, and the related notes to the financial statements, and we have issued our report thereon
dated March 4, 2022 for the purpose of compliance with Section 218.39(2), Florida Statutes, and
Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits. We have also audited each
fiduciary fund of the Sheriff as of and for the year ended September 30, 2021.
InternalControloverFinancialReporting
In planning and performing our audit of the financial statement
as a basis for designing audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of
s internal control. Accordingly, we do not express an
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement will not be prevented, or
detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit
attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
ComplianceandOtherMatters
As part of obtaining reasonable assurance about whether the Sheriff's financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the financial statements.
However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing Standards.
ĭĬŷ͵ĭƚƒ
PurposeofthisReport
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards mpliance. Accordingly, this communication is not
suitable for any other purpose.
Tampa, Florida
March 4, 2022
43
IndependentAudiManagementLetter
To the Honorable Rick Ramsay
Sheriff of Monroe County, Florida
ReportontheFinancialStatements
We have audited the financial statements of the Monroe C
year ended September 30, 2021, and we have issued our report thereon dated March 4, 2022.
Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
OtherReportingRequirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and Report of Independent Accountant on Compliance with Local Government
Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor
General. Disclosures in those reports, which are dated March 4, 2022, should be considered in conjunction with
this management letter.
PriorAuditFindings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding annual financial audit report.
OfficialTitleandLegalAuthority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Sheriff is a separately elected county official
established pursuant to the Constitution of the state of Florida. There are no component units related to the
Sheriff.
FinancialManagement
Section 10.443(1)(I)2., Rules of the Auditor General, requires that we communicate any recommendations to
improve financial management. In connection with our audit, we did not have any such recommendations.
AdditionalMatters
Section 10.554(1)(i)3., Rules of the Auditor General, requires us to communicate noncompliance with provisions
of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an
effect on the financial statements that is less than material but which warrants the attention of those charged
with governance. In connection with our audit, we did not have any such findings.
ĭĬŷ͵ĭƚƒ
PurposeofthisLetter
The purpose of this management letter is to communicate certain matters prescribed in Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Tampa, Florida
March 4, 2022
45
ReportofIndependentAccountantonCompliance
InvestmentPolicies
withLocalGovernment
To the Honorable Rick Ramsay
Sheriff of Monroe County, Florida
investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30,
2021.
responsibility is to expres the specified requirements based on our
examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Sheriff complied, in all material respects, with the specified
requirements referenced above. An examination involves performing procedures to obtain evidence about
whether the Sheriff complied with the specified requirements. The nature, timing, and extent of the procedures
selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due
to fraud or error. We believe the evidence obtained is sufficient and appropriate to provide a reasonable basis
for our opinion.
Our examination does not provide a legal determinati
requirements.
In our opinion, the Sheriff complied, in all material respects, with the local investment policy requirements of
Section 218.415, Florida Statutes, during the year ended September 30, 2021.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and
Rules of the Auditor General.
Tampa, Florida
March 4, 2022
ĭĬŷ͵ĭƚƒ