Item C02
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: C.2
Agenda Item Summary #7886
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of Second Amendment to Agreement with Air
Mechanical & Service Corp. for Chiller Maintenance and Service in Monroe County, for a 7% CPI-
U increase, clarify Ductwork and Piping Insulation repair and replacement work rates, renew for the
first of two optional one-year renewals, and update contract provisions. Funding is Ad Valorem.
ITEM BACKGROUND: On March 21, 2019, the BOCC approved a Bid Award Agreement with
Air Mechanical & Service Corp. for Chiller Maintenance and Service in Monroe County. There was
an initial three (3) year term beginning April 1, 2019, which terminates on March 31, 2022. The
County shall have an option to renew for an additional two (2) one-year periods. The Contract
amount may be adjusted annually in accordance with the percentage change in the U.S. Department
of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S.
Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the
previous year. On July 15, 2020, the BOCC approved a First Amendment to revise the contract
provisions for Maintenance of Records, Non-Discrimination, and Termination, and to add certain
required Federal provisions. Due to COVID-19 loss of County revenue, there was not a CPI-U
increase in 2020. This Second Amendment seeks approval of a 7% CPI-U increase, to revise the
Scope of Work to clarify Ductwork and Piping Insulation repair and replacement work and rates, to
renew for a one-year period, and update some contract provisions. The CPI-U on December 31, 2021
was 7%. The new term for a one-year renewal will commence on April 1, 2022, and terminate on
March 31, 2023.
regular hourly rates Labor Normal working hours of 8:00 a.m. to 5:00 p.m.,
Monday through Friday, excluding holidays shall increase from $ 80.00 per hour, mechanic to
$85.60 and from $125.00 per hour, mechanic plus helper to $133.75.
The Overtime rate for hours other than the normal working hours as stated above, including
holidays, shall increase from $ 100.00 per hour, mechanic to $107.00 and $ 130.00 per hour,
mechanic plus helper to $139.10.
Ductwork and Piping Insulation repair and replacement work shall be invoiced at the same hourly
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rates as a mechanic ($85.60) and mechanic plus helper ($133.75) for Normal working hours and
Overtime rates, mechanic ($107.00) and mechanic plus helper ($139.10).
Parts cost plus remains at thirty-five percent (35%).
PREVIOUS RELEVANT BOCC ACTION:
July 15, 2020 BOCC approved a First Amendment Agreement to revise the contract
provisions for Maintenance of Records, Non-Discrimination, and
Termination, and to add certain required Federal provisions. Due to
COVID-19 loss of County revenue, there was not a CPI-U increase in
2020.
March 21, 2019 BOCC approved a Bid Award Agreement for Chiller Maintenance and
Service in Monroe County with Air Mechanical & Service Corp.
CONTRACT/AGREEMENT CHANGES:
Second Amendment Agreement for Chiller Maintenance and Service for a CPI-U increase of 7%,
one-year renewal, addition or modification of contract provisions.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
03-16-2022_Second Amendment Chiller Agreement Air Mechanical with Exhibits (legal stamped)-
Partial Exec
1st Amendment 07/15/2020
03/21/2019 Agreement
COI-2022-2023-AMSCO_Exec
FINANCIAL IMPACT:
Effective Date: 4/01/2022
Expiration Date: 03/31/2023
Total Dollar Value of Contract: $220,000.00/year, annual CPI-U Increase of $15,400.00
Total Cost to County: annual CPI-U Increase of $15,400.00
Current Year Portion: $7,699.98
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
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Insurance Required: Yes
Additional Details: Three (3) year agreement with two (2) optional one-year renewals. The
contract amount may be adjusted annually with a CPI-U adjustment. Due to COVID-19 loss of
revenue there was not an annual CPI-U increase in 2020. This Second Amendment seeks approval
of an annual CPI-U increase of 7% and seeks to clarify that Ductwork and Piping Insulation
repair and replacement work shall be invoiced at the same hourly rates as a mechanic ($85.60)
and mechanic plus helper ($133.75) for Normal working hours and Overtime rates, mechanic
($107.00) and mechanic plus helper ($139.10). The one-year renewal term will commence on 4-1-
22 and terminate on 3-31-2023. Certain contract provisions were either added or modified.
None
04/01/21 147-20503 · UNINC PARKS & BEACHES $0.00
04/01/22 001-20501 · FACILITIES MAINTENANCE $8,925.00
04/01/22 101-20505 · CORRECTION FACILITIES $6,475.00
Total: $15,400.00
REVIEWED BY:
Patricia Eables Completed 03/01/2022 4:40 PM
William DeSantis Completed 03/01/2022 4:43 PM
Purchasing Completed 03/01/2022 5:02 PM
Budget and Finance Completed 03/01/2022 5:03 PM
Maria Slavik Completed 03/01/2022 5:23 PM
Lindsey Ballard Completed 03/01/2022 5:27 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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1 Monroe County Chiller MaintenanceAgreement
SECONDAMENDMENTTOAGREEMENTFOR
CHILLERS MAINTEANCE AND SERVICE
MONROE COUNTY, FLORIDA
This Second Amendment to Agreement is made and entered into this16thday of March
2022, between MONROE COUNTY, FLORIDA (“COUNTY”), a political subdivision of the
State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and AIR
MECHANICAL& SERVICECORP.(“CONTRACTOR”), a Florida corporation,whose
principaladdress is 4311 W. Ida Street, Tampa, Florida 33614, and whose address for purposes
of this Agreement is 2700 Avenue of the Americas, Englewood, Florida 34224.
WHEREAS,the parties hereto did on March21, 2019,enter into an Agreement for
Chillers Maintenance and Service, Monroe County, Florida(hereinafter “Original Agreement”);
and
WHEREAS, on July 15, 2020, the Board of County Commissioners (“BOCC”)approved
a First Amendment to Agreementto revise the maintenance of records provision, non-
discrimination, and termination clauses in its contracts and/or agreement to update and/or add
current revisions pursuant to its ordinances and/or Federal required contract provisions; and
WHEREAS, the parties desire to amend the Original Agreement to revise the Scope of
Work to include additional services for Ductwork and PipingInsulationrepair andreplacement,
to increase payment amounts in accordance with the CPI-U increase of 7%, to renew the Original
Agreement for an additional one-year period, and add or modify additional provisions and
certain Federal Required Contract Provisions; and
WHEREAS, the parties have found the Original Agreement, as amended,to be mutually
beneficial;and
WHEREAS,the CONTRACTOR agrees and consents to such revisions in its Original
Agreement; and
WHEREAS, the parties find it would be mutually beneficial to amend itsOriginal
Agreement and enter into this Second Amendment to Agreement;
NOW,THEREFORE, IN CONSIDERATIONof the mutual promises and covenants
set forth below, the parties agree as follows:
1.Paragraph 2, SCOPE OF WORK,of the Original Agreement is hereby amended to
revise the Scope of Work in order to include services for Ductwork and Piping Insulation repair
and replacement and said Paragraph 2of the Original Agreementshall be deleted in its entirety
and replaced with the following paragraph:
2.SCOPE OF WORK
The Scope of Work shall include, but not be limited to, all work and/or services
shown and listed in Exhibit “A –Revised”, which is attached hereto and made a
part hereof. The Contractor is required to provide a complete job as contemplated
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2 Monroe County Chiller MaintenanceAgreement
by this Scope of Work. The Contractor shall furnish all labor, supervision,
materials, power, tools, equipment, supplies, permits, if any are necessary, and
any other means of construction or work necessary or proper for performing and
completing the Scope of Work, unless otherwise specifically stated.
See Exhibit “A –Revised”
2.In accordance with Paragraph 5 D,Payments to Contractor,of the Original Agreement,
the cost of labor used by the Contractor to fulfill the obligation of the Contract is hereby
amended with an effective date of April 1, 2022, and shall be as follows:
Labor –Normal working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday,
excluding holidaysshall increase from $80.00per hourto $85.60formechanic,
andfrom$125.00per hourto $133.75, for mechanic plus helper.
The Overtime rate for hours other than the normal working hours as stated above,
including holidays, shall increase from $100.00per hourto $107.00formechanic,
and$130.00per hourto $139.10formechanic plus helper.
Ductwork and Piping Insulationrepair and replacementwork shall beinvoiced at
the same hourly rates as a mechanic ($85.60) and mechanic plus helper ($133.75)
for Normal working hours and Overtime rates,as amechanic ($107.00) and
mechanic plus helper ($139.10).
All other provisions of Paragraph 5 D., not changed herein, remain the same.
3.Paragraph 6 of the Original Agreement, as amended, provides that the Contract amount
may be adjusted annually in accordance with the percentage change in the U.S. Department of
Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S.
Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the
previous year.The CPI-Uadjustment on December 31, 2021,was seven percent (7%)and the
effective date of the change in hourly rates shall becomeeffective onApril 1, 2022.
4.In accordance with the Original Agreement, Paragraph 6,Term of Agreement,the
County shall exerciseitsoption to renew the OriginalAgreement for the first oftwo (2)optional
one-year periods.This one(1) year renewal optionshall commence on April 1, 2022, and ends
uponMarch 31, 2023, unless terminated earlier under Paragraph 20 of the Original Agreement.
5.Paragraph 13, NONDISCRIMINATION,of the Original Agreement, as amended, is
hereby amended to delete the current paragraph 13 as set forth in the Original Agreement, and
replace it in its entirety with the following paragraph:
13.NONDISCRIMINATION/EQUAL EMPLOYMENTOPPORTUNITY
CONTRACTOR and COUNTY agree that there will be no discrimination against
any person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement
automatically terminates without any further action of the part of any party,
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3 Monroe County Chiller MaintenanceAgreement
effective the date of the court order. CONTRACTOR or COUNTY agrees to
comply with all Federal and Florida statutes, and all local ordinances, as
applicable, relating to nondiscrimination. This include but are not limited to: 1)
Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits
discrimination on the basis of race, color or national origin; 2) Title IX of the
Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and1685-
1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits
discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975,
as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis
of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public
Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3),
as amended, relating to confidentiality of alcohol and drug abuse patient records;
8) Title VIII of Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating
to nondiscrimination in the sale, rental or financing of housing; 9) The Americans
with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from
time to time, relating to nondiscrimination of the basis of disability; 10) Monroe
County Code Chapter 14, Article II, which prohibits discrimination on the basis of
race, color, sex, religion, national origin, ancestry, sexual orientation, gender
identity or expression, familial status or age; 11) Any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to, or the
subject matter of, this Agreement.
During the performance of this Agreement, the CONTRACTOR, in accordance
with Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part,
1964-1965 Comp., p. 339) as amended by Executive Order 11375, Amending
Executive Order 11246 Relating to EqualEmployment Opportunity,and
implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Department of Labor),
see2 C.F.R. Part 200, Appendix II, ¶ C, agrees as follows:
1)The CONTRACTOR will not discriminate against any employee or applicant
for employment because of race, color, religion, sex, sexual orientation,
gender identity, or national origin. The CONTRACTOR will take affirmative
action to ensure that applicants are employed, and that employees are treated
equally during employment, without regard to their race, color, religion, sex,
sexual orientation, gender identity, or national origin. Such action shall
include, but not be limited to the following: Employment, upgrading,
demotion, or transfer, recruitment or recruitment advertising; layoff or
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4 Monroe County Chiller MaintenanceAgreement
termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The CONTRACTOR agrees to post in
conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination
clause.
2)The CONTRACTOR will, in all solicitations or advertisements for employees
placed by or on behalf of the CONTRACTOR, state that all qualified
applicants will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, or national origin.
3)The CONTRACTOR will not discharge or in any other manner discriminate
against any employee or applicant for employment because such employee or
applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall
not apply to instances in which an employee, who has access to the
compensation information of other employees or applicants as a part of such
employee’s essential job functions, discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to
such information, unless such disclosure is in response to a formal complaint
or charge, in furtherance of an investigation, proceeding, hearing, or action,
including an investigation conducted by the employer, or is consistent with the
CONTRACTOR’S legal duty to furnishinformation.
4)The CONTRACTOR will send to each labor union or representative of
workers with which it has a collective bargaining agreement or other contract
or understanding, a notice to be provided advising the said labor union or
workers’ representativeof the CONTRACTOR’S commitments under this
section, and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
5)The CONTRACTOR will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and relevant
orders of the Secretary of Labor.
6)The CONTRACTOR will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules, regulations,
and orders of the Secretary ofLabor, or pursuant thereto, and will permit
access to his books, records, and accounts by the administering agency and the
Secretary of Labor for purposes of investigation to ascertain compliance with
such rules, regulations, and orders.
7)In the event of the CONTRACTOR’S non-compliance with the
nondiscrimination clauses of this contract or with any of the saidrules,
regulations, or orders, this contract may be canceled, terminated, or suspended
in whole or in part and the CONTRACTOR may be declared ineligible for
further Government contractsor federally assisted construction contractsin
accordance with procedures authorized in Executive Order 11246 of
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September 24, 1965, and such other sanctions may be imposed and remedies
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5 Monroe County Chiller MaintenanceAgreement
invoked as provided in Executive Order 11246 of September 24, 1965, or by
rule, regulation, or order of the Secretary of Labor, or as otherwise provided
by law.
8)The CONTRACTOR will include the portion of the sentence immediately
preceding paragraph (1) and the provision of paragraphs (1) through (8) in
every subcontract or purchase order unless exempted by rules, regulations, or
orders of the Secretary of Labor issued pursuant to section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding
uponeach subcontractor or vendor. The CONTRACTOR will take such
action with respect to any subcontract or purchase order as the administering
agency may direct as a means of enforcing such provisions, including
sanctions for non-compliance; provided, however, that in the event a
contractor becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction by the administering
agency the CONTRACTOR may request the United States to enter into such
litigation to protect the interests of the United States.
6.Paragraph 18, NOTICE REQUIREMENT,of the Original Agreement, as amended, is
hereby amended to delete the current paragraph 18, as set forth in the Original Agreement, and
replace it in its entirety with the following paragraph:
18.NOTICE REQUIREMENT
All written correspondence to the COUNTY shall be dated and signed by an
authorized representative of the COTRACTOR. Any written notices or
correspondence required or permitted under this Agreement shall be sentby
United States Mail, certified, return receipt requested, postage pre-paid, or by
courier with proof of delivery. The place of giving Notice shall remain the same
as set forth herein until changed in writing in the manner provided in this
paragraph. Notice is deemed received by CONTRACTOR when hand delivered
by national courier with proof of delivery or by U.S. Mail upon verified receipt or
upon the date of refusal or non-acceptance of delivery. Notice shall be sent to the
following persons:
FOR COUNTY:FOR CONTRACTOR:
Monroe County AirMechanical & Service,
Facilities Maintenance DepartmentCorp.
123 Overseas Highway –Rockland Key2700 Avenue of the Americas
KeyWest, FL 33040Englewood, FL 34224
and
County Attorney
th
1111 12Street, Suite 408
Key West, FL 33040
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6 Monroe County Chiller MaintenanceAgreement
7.Paragraph 20, TERMINATION,of the Original Agreement, as amended, is hereby
amended to add subparagraph F as follows, with all other provisions of Paragraph 20, A through
E, to remain the same:
20.TERMINATION
F.For Contracts of $1,000,000 or more, if the County determines that the
Contractor/Consultant submitted a false certification under Section
287.135(5), Florida Statutes, or if the Contractor/Consultant has been
placed on the Scrutinized Companies with Activities in the Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, or been engaged in business operations in Cuba or Syria, the
County shall have the option of (1) terminating the Agreement after it has
given the Contractor/Consultant written notice and an opportunity to
demonstrate the agency’s determination of false certification was in error
pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the
Agreement if the conditions of Section 287.1325(4), Florida Statutes, are
met.
8.Paragraph 25, ADJUDICATION OF DISPUTES OR DISAGREEMENTS,of the
Original Agreement, as amended, is hereby amended to delete the current paragraph 25, as set
forth in the Original Agreement, and replace it in its entirety with the following paragraph:
25.ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of
each of the parties. The CONTRACTOR and COUNTY representative shall try
to resolve the claim or dispute with meet and confer sessions. If the issue or
issues are still not resolved to the satisfaction of the parties, then any party shall
have the right to seek such relief or remedy as may be provided by this
Agreement or by Florida law. This Agreement is not subject to arbitration. This
provision does not negate or waive the provisions of paragraphs 13 or 20
concerning termination or cancellation.
9.Paragraph 37, PUBLIC ENTITY CRIME INFORMATION STATEMENT,of the
Original Agreement, as amended, is hereby amended to delete the current paragraph 37, as set
forth in the Original Agreement, and replace it in its entirety with the following paragraph:
37.PUBLICE ENTITY CRIME INFORMATION STATEMENT
“A person or affiliate who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid, proposal, or reply on
a contract to provide any goods or services to a public entity, may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and
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may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period
of thirty-six (36) months from the date of being placed on the convicted vendor
list."
10.Paragraph 43.1,Clean Air Act (42 U.S.C. §§7401-7671q.) and the Federal Water
Pollution Control Act (33 U.S.C. §§1251-1387, as amended), of the Original Agreement,as
amended,is hereby amended to delete the current paragraph 43.1as set forth in the First
Amendment to the Original Agreement, and replace it in its entirety with the following
paragraph:
43.1Clean Air Act (42 U.S.C. §§7401-7671q.) and the Federal Water
Pollution Control Act (33 U.S.C. §§1251-1387, as amended).Contractor
agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act, as amended (42 U.S.C. §§7401-7671q) and
the Federal Water Pollution Control Act, as amended (33 U.S.C. §§1251-
1387) and will report violations to FEMA/Federal Agency and the
appropriate Regional Office of the Environmental Protection Agency
(EPA). The Clean Air Act (42 U.S.C. §§7401-7671q.) and the Federal
Water Pollution Control Act (33 U.S.C. §§1251-1387), as amended, applies
to Contracts and subgrants of amounts in excess of $150,000. The
contractor agrees to include these requirements in each subcontract
exceeding $150,000 financed in whole or in part with Federal assistance
providedby FEMA/Federal agency. The Contractor agrees to report each
violation to the COUNTY, understands, and agrees that the COUNTY will,
in turn, report each violation as required to assure notification to
FEMA/Federal Agency and the appropriate EPA Regional Office.
11.Paragraph 43.2,Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148), of the Original
Agreement, as amended, is hereby amended to delete the current paragraph 43.2, as set forth in
the First Amendment to the Original Agreement, and replace it in its entirety with the following
paragraph:
43.2Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148).When required
by Federal program legislation, which includes Emergency Management
Preparedness Grant Program, Homeland Security Grant Program, Nonprofit
Security Grant Program, Tribal Homeland Security Grant Program, Port Security
Grant Program and Transit Security Grant Program, all prime construction
contracts in excess of $2,000, for the construction, alteration, or repair (including
painting and decorating) of public buildings or public works, awarded by non-
Federal entities must comply with the Davis-Bacon Act (40 U.S.C. 3141-3144
and 3146-3148) as supplemented by Department of Labor regulations (29 CFR
Part 5, “Labor Standards Provisions Applicableto Contracts Covering Federally
Financed and Assisted Construction”). In accordance with the statute,
CONTRACTORS must be required to pay wages to laborers and mechanics at a
rate not less than the prevailing wages specified in a wage determination made by
the Secretary of Labor. In addition, CONTRACTORS must be required to pay
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wages not less than once a week. If applicable, the COUNTY must place a copy
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8 Monroe County Chiller MaintenanceAgreement
of the current prevailing wage determination issued by the Department of Labor
in each solicitation(attached hereto as Exhibit “B-Revised” to Original
Agreement and made a part hereof). The decision to award a contract or
subcontract must be conditioned upon the acceptance of the wage determination.
The COUNTY must report all suspected or reported violations to the Federal
awarding agency.
When required by Federal program legislation, which includes Emergency
Management Preparedness Grant Program, Homeland Security Grant Program,
Nonprofit Security Grant Program, Tribal Homeland Security Grant Program,
Port Security Grant Program and Transit Security Grant Program (it does not
apply to other FEMA grant and cooperative agreement programs, including the
Public Assistance Program), the CONTRACTORS, in contracts for construction
or repair work above $2,000 insituations where the Davis-Bacon also applies,
must also comply with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors
and Subcontractors on Public Building or Public Work Financed in Whole or in
Part by Loans or Grants from the United States”). As required by the Act, each
CONTRACTOR or subrecipient is prohibited from inducing, by any means, any
person employed in the construction, completion, or repair of public work, to give
up any part of the compensation to which he or she is otherwise entitled. The
COUNTY must report all suspected or reported violations to the Federal awarding
agency. The CONTRACTOR shall comply with 18 U.S.C. § 874, 40 U.S.C. §
3145, and the requirementsof 29 C.F.R. pt. 3 as may be applicable, which are
incorporated by reference into this contract.
i)Contractor. The CONTRACTOR shall comply with 18 U.S.C. §874, 40
U.S.C. § 3145, and the requirements of 29 C.F.R. Part 3 as may be
applicable, which are incorporated by reference into this contract.
ii)Subcontracts. The CONTRACTOR or subcontractor shall insert in any
subcontracts the clause above and such other clauses as FEMA may by
appropriate instructions require, and also a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts. The
prime CONTRACTOR shall be responsible for the compliance by any
subcontractor or lower tier subcontractor with all of these contract clauses.
iii)Breach. A breach of the contract clauses above may be grounds for
termination of the contract, and for debarment as a contractor and
subcontractor as provided in 29 C.F.R. § 5.12.
Additionally, in accordance with the regulation, each contractor and
subcontractor must furnish each week a statement with respect to the wages
paid each of its employees engaged in work covered by the Copeland Anti-
Kickback Act and the Davis Bacon Act during the preceding weekly payroll
period. The report shall be delivered by the contractor or subcontractor, within
seven days after the regular payment date of the payroll period, to a
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9 Monroe County Chiller MaintenanceAgreement
representative of a Federal or State agency in charge at the site of the building
or work.
12.Paragraph 43.3,Contract Work Hours and Safety Standards Act (40 U.S.C. §§3701-
3708), of the Original Agreement, as amended, is hereby amended to delete the current
paragraph 43.3, as set forth in the First Amendment to Original Agreement, and replace it in its
entirety with the following paragraph:
43.3Contract Work Hours and Safety Standards Act (40 U.S.C. §§3701-3708).
Where applicable, which includes all FEMA grant and cooperative agreement
programs, all contracts awarded by the COUNTY in excess of $100,000 that
involve the employment of mechanics or laborers must comply with 40 U.S.C.
§§3702 and 3704, as supplemented by Department of Labor regulations (29 CFR
Part 5). Under 40 U.S.C. 3702 of the Act, each CONTRACTOR must compute
the wages of every mechanic and laborer on the basis of a standard work week of
forty (40) hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of forty (40) hours in the
work week. The requirements of 40 U.S.C. 3704are applicable to construction
work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous, or
dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for
transportation or transmission of intelligence.
Compliance with the Contract Work Hours and Safety Standards Act.
(1) Overtime requirements. No contractor or subcontractor contracting for any
part of the contract work which may require or involve the employment of
laborers or mechanics shall require or permit any such laborer or mechanic in
any workweek in which he or she is employed on such work to work in excess
of forty hours in such workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of
pay for all hours worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any
violation of the clause set forth in paragraph (b)(1) of 29 C.F.R. §5.5, the
contractor and any subcontractor responsible therefor shall be liable for the
unpaid wages. In addition, such contractor and subcontractor shall be liable to
the United States (in the case of work done under contract for the District of
Columbia or a territory, to such District or to such territory), for liquidated
damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in
violation of the clause set forth in paragraph 29 C.F.R. 5.5(b)(1), in the sum of
$27 for each calendar day on which such individual was required or permitted
to work in excess of the standard workweek of forty hours without payment of
the overtime wages required by the clause set forth in paragraph (b)(1) of 29
C.F.R. §5.5.
(3) Withholding for unpaid wages and liquidated damages. The Federal agency
shall upon its own action or upon written request of an authorized representative
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10 Monroe County Chiller MaintenanceAgreement
of the Department of Labor withhold or cause to be withheld, from any moneys
payable on account of work performed by the contractor or subcontractor
under any such contract or any other Federal contract with the sameprime
contractor, or any other federally-assisted contract subject to the Contract
Work Hours and Safety Standards Act, which is held by the same prime
contractor, such sums as may be determined to be necessary to satisfy any
liabilities of such contractor or subcontractor for unpaid wages and liquidated
damages as provided in the clause set forth in paragraph 29 C.F.R. 5.5 (b)(2).
(4) Subcontracts. The contractor or subcontractor shall insert in any
subcontracts the clauses set forth in paragraph 29 C.F.R. 5.5 (b)(1) through (4)
and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime contractor shall be responsible for
compliance by any subcontractor or lower tier subcontractor with the clauses
setforth in paragraphs 29 C.F.R. 5.5 (1) through (4).
13.Paragraph 43.5,Debarment and Suspension (Executive Orders 12549 and 12689), of the
Original Agreement, as amended, is hereby amended to delete the current paragraph 43.5, as set
forth in the First Amendment to the Original Agreement, and replace it in its entirety with the
following paragraph:
43.5Debarment and Suspension (Executive Orders 12549 and 12689). A
contract award under a “covered transaction” (see 2 C.F.R.§180.220) must not be
made to parties listed on the government wide exclusions in the System for
Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
Part 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p.
189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension”
and the Department of Homeland Security’s regulations at 2 C.F.R. Part 3000
(Nonprocurement Debarment and Suspension). SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, aswell
as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549.SAM exclusions can be accessed at www.sam.gov.
Contractor is required to verify that none of the contractor’sprincipals (defined at
2 C.F.R. §180.935) or its affiliates (defined at 2 C.F.R. §180.905) are excluded
(defined at 2 C.F.R. §180.940) or disqualified (defined at 2 C.F.R. §180.935). The
contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R.pt. 3000,
subpart C, and must include a requirement to comply with these regulations in any
lower tier covered transaction it enters into. This certification is a material
representation of fact relied upon by the COUNTY. If it is later determined that
the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.
3000, subpart C, in addition to remedies available to the COUNTY, the Federal
Government may pursue available remedies, including but not limited to
suspension and/or debarment. Bidders or Proposers agree to comply with the
requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
while this offer is valid and throughout the period of any contract that may arise
from this offer. The Bidder or Proposer further agrees to include a provision
requiring such compliance in its lower tier covered transactions.
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11 Monroe County Chiller MaintenanceAgreement
14.Paragraph 43.6,Byrd Anti-Lobbying Amendment (31 U.S.C. §1352), of the Original
Agreement, as amended, is hereby amended todelete the current paragraph 43.6, as set forth in
the First Amendment to the Original Agreement, and replace it in its entirety with the following
paragraph:
43.6Byrd Anti-Lobbying Amendment (31 U.S.C. §1352). CONTRACTORS
that apply or bid for an award exceeding $100,000 must file the required
certification. Each tier certifies to the tier above that it will not and has not used
Federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant,or any other
award covered by 31 U.S.C. §1352. Each tier must also disclose any lobbying
with non-Federal funds that takesplace in connection with obtaining any Federal
award. Such disclosures are forwarded from tier to tier up to the recipient who in
turn will forward the certification(s) to the awarding agency. If award exceeds
$100,000, the certification, attached heretoasExhibit “C”to Original Agreement
and made a part hereof, must be signed and submitted by the Contractor to the
County.
15.Paragraph 43.7,Compliance with Procurement of Recovered Materials as set forth in 2
CFR § 200.322, of the Original Agreement, as amended, is hereby amended todelete the current
paragraph 43.7, as set forth in theFirst Amendment to the Original Agreement, and replace it in
its entirety with the following paragraph:
43.7Compliance with Procurement of Recovered Materials as set forth in 2
C.F.R. §200.322. CONTRACTOR must comply with Section 6002 of the Solid
Waste disposal Act, as amendment by the Resource Conservation and Recovery
Act. The requirements of Section 6002 include procuring only items designed in
guidelines of the EnvironmentalProtection Agency (EPA) at 40 C.F.R.Part 247
that contain the highest percentage of recovered materials practicable, consistent
with maintaining a satisfactory level of competition, where the purchase price of
the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management
services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered
materials identified in the EPA guidelines. In the performance of this contract,
the Contractor shall make maximum use of products containing recovered
materials that are EPA-designated items unless the product cannot be acquired—
1. Competitively within a timeframe providing for compliance with the contract
performance schedule;
2. Meeting contract performance requirements; or
3. At a reasonable price.
Information about this requirement, along with the list of EPA-designated items,
is available at EPA’s Comprehensive Procurement Guidelines web site,
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
The Contractor also agrees to comply with all other applicable requirements of
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Section 6002 of the Solid Waste Disposal Act.
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12 Monroe County Chiller MaintenanceAgreement
16.Paragraph 43.13, DHS Seal, Logo, and Flags, of the Original Agreement, as amended, is
hereby amended to delete the current paragraph 43.13, as set forth in theFirst Amendment to the
Original Agreement, and replace it in its entirety with the following paragraph:
43.13DHS Seal, Logo, and Flags.Contractor shall not use the Department of
Homeland Security seal(s), logos, crests, or reproduction of flags or likenesses of
DHS agency officials without specific FEMA pre-approval. The Contractor
shall include this provision in any subcontracts.
17.Paragraph 43.14, Compliance with Federal Law, Regulations, and Executive Order, of
the Original Agreement is hereby amended to delete the current Paragraph 43.14, as set forth in
the First Amendment to the Original Agreement, and replace it in its entirety with the following
paragraph:
43.14Compliance with Federal Law, Regulations, and Executive Order.This is
an acknowledgement that FEMA financial assistance may be used to fund all or a
portion of the contract. The contractor will comply will all applicable federal law,
regulations, executive orders, FEMA policies, procedures, and directives.
18.The Original Agreement, as amended,is hereby amended to add the following Paragraph
43.17,Compliance with Procurement of Recovered Materials as set forth in 2 CFR § 200.322,
and shall read as follows:
43.17Compliance with Procurement of Recovered Materials as set forth in 2
C.F.R. §200.322. CONTRACTOR must comply with Section 6002 of the Solid
Waste disposal Act, as amendment by the Resource Conservation and Recovery
Act. The requirements of Section 6002 include procuring only items designed in
guidelines of the EnvironmentalProtection Agency (EPA) at 40 C.F.R.Part 247
that contain the highest percentage of recovered materials practicable, consistent
with maintaining a satisfactory level of competition, where the purchase price of
the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management
services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered
materials identified in the EPA guidelines. In the performance of this contract,
the Contractor shall make maximum use of products containing recovered
materials that are EPA-designated items unless the product cannot be acquired—
1. Competitively within a timeframe providing for compliance with the contract
performance schedule;
2. Meeting contract performance requirements; or
3. At a reasonable price.
Information about this requirement, along with the list of EPA-designated items,
is available at EPA’s Comprehensive Procurement Guidelines web-site,
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
The Contractor also agrees to comply with all other applicable requirements of
Section 6002 of the Solid Waste Disposal Act.
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13 Monroe County Chiller MaintenanceAgreement
19.The Original Agreement, as amended,is hereby amended to add the following as
Paragraph 43.18,Prohibition on Certain Telecommunications and Video Surveillance Services or
Equipment as set forth in 2 C.F.R.§ 200.216, and shall read as follows:
43.18Prohibition on Certain Telecommunications and Video Surveillance
Services or Equipment as set forth in 2 C.F.R.§ 200.216.Recipients and
subrecipients and their contractors and subcontractors may not obligate or expend
any federal funds to (1) Procure or obtain; (2) Extend or renew a contract to
procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to
procure or obtain equipment, services, or systems that uses covered
telecommunications equipment or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in
PublicLaw 115-232, section 889, covered telecommunications equipment is
telecommunications equipment produced by Huawei Technologies Company or
ZTE Corporation (or any subsidiary or affiliate of such entities).
(i) For the purpose of public safety, security of government facilities, physical
security surveillance of critical infrastructure, and other national security
purposes, video surveillance and telecommunications equipment produced by
Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, or Dahua Technology Company (or any subsidiary or affiliate of such
entities).
(ii) Telecommunications or video surveillance services provided by such entities
or using such equipment.
(iii) Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of the National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the government of a covered foreign country.
20.The Original Agreement, as amended,is hereby amended to add the following as
Paragraph 43.19, Domestic Preference for Procurements as set forth in 2 C.F.R. §200.322, and
shall read as follows:
43.19Domestic Preference for Procurements as set forth in 2 C.F.R. §200.322.
The COUNTY and CONTRACTOR should, to the great extent practicable,
provide a preference for the purchase, acquisition, or use of goods, products, or
materials produced in the United States (including but not limited to iron,
aluminum, steel, cement, and other manufactured products). These requirements
of this section must be included in all subawards including contracts and purchase
orders for work or products under federal award. For purposes of this section:
(1) “Produced in the United States” means, for iron and steel products, that all
manufacturing processes, from the initial melting stage through the application of
coatings, occurred in the United States.
(2) “Manufactured products” means items and construction materials composed in
whole or in part of non-ferrous metals such as aluminum; plastics and polymer-
based products such as polyvinyl chloride pipe; aggregates such as concrete;
glass, including optical fiber; and lumber.
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14 Monroe County Chiller MaintenanceAgreement
21.The Original Agreement, as amended,is hereby amended to add the following as
Paragraph43.20,No Obligation by Federal Government,and shall read as follows:
43.20No Obligation by Federal Government.The Federal Government is not a
party to this contract and is not subject to any obligations or liabilities to the
COUNTY/non-Federal entity, contractor, or any other party pertaining to any
matter resulting from the contract.
22.The Original Agreement, as amended,is hereby amended to add the following as
Paragraph 43.21,Program Fraud and False or Fraudulent Statements or Related Acts,and shall
read as follows:
43.21Program Fraud and False or Fraudulent Statements or Related Acts.The
contractor acknowledges that 31 U.S.C. Chap.38 (Administrative Remedies for
False Claims and Statements) applies to the contractor's actions pertaining to this
contract.
23.The Original Agreement, as amended, is hereby amended to add the following as
Paragraph 47,ETHICS CLAUSE,and shall read asfollows:
47.ETHICS CLAUSE
“CONTRACTOR warrants that it had not employed, retained, or otherwise had
act on its behalf any former County officer or employee subject to the prohibition
of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without
liability and may also, in its discretion, deduct from the contract or purchase price,
orotherwise recover the full amount of any fee, commission, percentage, gift, or
consideration paid to the former County officer or employee.”
24.The Original Agreement, as amended, is hereby amended to add the following as
Paragraph 48,UNCONTROLLABLE CIRCUMSTANCE, and shall read as follows:
48.UNCONTROLLABLE CIRCUMSTANCE
Any delay or failure of either Party to perform its obligations under this
Agreement will be excused to the extent that the delay or failure was caused
directly by an event beyond such Party's control, without such Party's fault or
negligence and that by its nature could not have been foreseen by such Party or, if
it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire,
earthquake, explosion, tropical storm, hurricane or other declared emergency in
the geographic area of the Project; (c) war, invasion, hostilities (whether war is
declared or not), terrorist threats or acts, riot, or other civil unrestin the
geographic area of the Project; (d) government order or lawin the geographic area
of the Project; (e) actions, embargoes, or blockades in effect on or after the date of
this Agreement; (f) action by any governmental authorityprohibiting work in the
geographic area of the Project; (each, a "Uncontrollable Circumstance").
Contractor’s financial inability to perform, changes in cost or availability of
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materials, components, or services, market conditions, or supplier actions or
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15 Monroe County Chiller MaintenanceAgreement
contract disputes will not excuse performance by Contractor under this Section.
Contractor shall give County written notice within seven (7) days of any event or
circumstance that is reasonably likely to result in an Uncontrollable
Circumstance, and the anticipated duration of such Uncontrollable Circumstance.
Contractor shall use all diligent efforts to end theUncontrollable Circumstance,
ensure that the effects of anyUncontrollable Circumstance are minimized and
resume full performance under this Agreement. The County will not pay
additional cost as a result of an Uncontrollable Circumstance. The Contractor may
only seek additional time at no cost to the County as the Owner’s Representative
may determine.
25.The Original Agreement, as amended, is hereby amended to add the following as
Paragraph 49, E-VERIFY SYSTEM,and shall read as follows:
49.E-VERIFY SYSTEM
Beginning January 1, 2021, in accordance with Fla. Stat. Sec. 448.095, the
Contractor and any subcontractor shall register with and shall utilize the U.S.
Department of Homeland Security’s E-Verify system to verify the work
authorization status of all new employees hired by the Contractor during the term
of the Contract and shall expressly require any subcontractors performing work or
providing services pursuant to the Contract to likewise utilize the U.S.
Department of Homeland Security’s E-Verify system to verify the work
authorization status of all new employees hired by the subcontractor during the
Contract term. Any subcontractor shall provide an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized
alien. The Contractor shall comply with and be subject to the provisions of Fla.
Stat., Sec. 448.095.
26.Except as set forth in Paragraph 1 through and 25of this Second Amendment to
Agreement, in all other respects, the terms and conditions set forth in the Original Agreement, as
amended, remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year first
above written.
(SEAL)BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERKOF MONROE COUNTY, FLORIDA
By ________________________________ By _________________________________
As Deputy Clerk Mayor
Date _______________________________
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17 Monroe County Chiller MaintenanceAgreement
EXHIBIT “A –REVISED”
SCOPE OF WORK
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18 Monroe County Chiller MaintenanceAgreement
EXHIBIT “A”-REVISED
SPECIFICATIONS:
The Contractor shall respond within four (4) hours of notification of service, twenty-four (24)
hours per day, seven (7) days per week. The Contractor shall provide a contact person to ensure
twenty-four (24) hour service.
The Owner shall reimburse the Contractor for the manufacturer’s invoice cost of all parts and
materials (except freight, tax, services supplied by others, and equipment rental) plus agreed
uponpercentage(%)of mark up, used in repair of County owned and maintained HVAC Chiller
systems. Manufacturer’s invoice must accompany all requests for payment. All parts and
materials shall be of equal or greater quality as compared to the existing parts and materials in
use. On all orders that require shipping or transportation of parts or materials,whether the part is
under warranty or not, freight invoices must accompany requests for payment.
The Contract amount may be adjusted annually in accordance with the percentage change in the
U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as
reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation
at December 31 of the previous year.
Supervisionand Inspection of Work
Sufficient supervisory personnel shall be provided and systematic inspection will be conducted
by the Contractor to ensure that all services are properly performed, as specified. To ensure that
any problems that may arise will be taken care of promptly, the Contractor will maintain a
twenty-four (24) hour telephone contact,seven (7) days per week,for the receipt of any
complaints and/or addressing any issues.
Random inspections shall be performed by County Representatives from the Facilities
Maintenance Directoradministering the contracts. Deficiencies shall be corrected within a
twenty-four (24) hour period of notification to the Contractor. Failure of the Contractor to
correct such deficiencies shall result inaprorated deduction from the monthly invoice.
SCOPE OF WORK:
The Contractor shall furnish maintenance and repairs, including all necessary labor, equipment,
permits, licenses, insurances, travel costs, and all other costs associated with same for the
following:
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19 Monroe County Chiller MaintenanceAgreement
CHILLER SYSTEMS AND LOCATIONS
CVJMEJOHMPDBUJPODIJMMFSUPOT
500 Whitehead
Key West Jackson Square1 - Daiken100
St., Key West
500 Whitehead
Key West Jackson Square1 - York100
St., Key West
1200 Truman
Harvey Government Center1 - Daiken100
Avenue, Key West
1100 Simonton
Gato Building1 - Daiken100
Street, Key West
1100 Simonton
Gato Building1- Carrier100
Street, Key West
Monroe County Detention 5501 College Rd.,
Daiken87
Facility - HeadquartersKey West
Monroe County Detention 5501 College Rd.,
2 - Daiken300
FacilityKey West
Monroe County Detention
5501 College Rd.,
Facility - Department of 2 - Carrier80
Key West
Juvenile Justice
3301 Overseas
Medical Examiners OfficeHighway, 1 - Daiken60
Marathon
102050 Overseas
Murray E. Nelson Government
Highway, Key 1 - Carrier96
Center
Largo
B. Repair and Maintenance for HVAC Chillers
1. Service Levels
a) The service level that Monroe County will be seeking is level 1 service,
which includes monthly, quarterly, and annual maintenance, as
recommended by the manufacturer.
b) The specific service steps are listed in the manufacturer’s service
guidelines for each make and model of chiller unit.
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20 Monroe County Chiller MaintenanceAgreement
c) In addition, the Proposer will quote the cost, where appropriate, to
return each chiller to full manufacturer’s operating condition. This is
defined as the ability to operate chillers and its performance parameters in
order to achieve the highest efficiency of the unit and provide energy
savings through its highest performance possible.
2.Bid prices shall include all scheduled inspections and maintenance needed to
complete service. Should Monroe County require additional services or items
provided by Contractor,but said services and/or items have not been
specifically defined in the Bid Documents, then a proposal will be requested
from the Contractor and, if the proposal for these services and/or items is
acceptable to Monroe County, a separate purchase order will be obtained for
payment thereof. In all other respects, the contract parameters will be adhered
to by the Contractor.
3.Corrective Maintenance -Necessary repairs for deficient or inoperable devices,
such as those found during the course of system testing, inspection, or
preventative maintenance, or have failed during operation, will be provided by
the Contractor. Only original replacement components manufactured by the
original equipment manufacturer or other compatible components are to be
used.
4.The Contractor shall be available twenty-four (24) hours per day, three hundred
sixty-five (365) days per year. The Contractor shall be at the site of any Chiller
system malfunction within four (4) hours of verbal, written,or text notification
by the County. The Contractor shall provide an after-hours contact person and
phone number. The County, upon award of the contract,shall provide a contact
person and phone number for building and equipment access.
5. The Contractor shall have access to a supply ofall parts and controls normally
necessary for the emergency repairs of all County Chillers so that such
emergency repair will be completed within forty-eight (48) hours of notification
by the Owner. The Owner shall reimburse the Contractor for the
manufacturer’s invoice cost of all parts and materialsplus thirty-five percent
(35%)(except freight, tax, services supplied by others, and equipment rental),
used in the repair of all County maintained Chiller systems. Manufacturer’s
invoice must accompany all requests for payment. All parts and materials shall
be of equal or greater quality as compared to existing parts and materials in use.
On all orders that require shipping or transportation of parts or materials,
whether the part is under warranty or not,freight invoices must accompany
requests for payment.
6.Annual Maintenance is defined as:
a) Centrifugal Chillers (Carrier)
i.Customer Notification of Unit Maintenance
ii.Initial Site Inspection
iii.Lock Out Tag Out Chiller
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21 Monroe County Chiller MaintenanceAgreement
iv.Electrical Inspection
v.Meg Motor A Motor Terminals
vi.Control Panel Calibration Check
vii.High Pressure Refrigeration Leak Check Inspection
viii.Condenser Tube Brushing,Including Head Removal
ix.Check Head Operation
x.Oil Analysis Per Circuit Generic
xi.Compressor Oil Level Check
xii.Manual Log
b) Air Cooled (Trane and Daiken)
i.Customer Notification
ii.Initial Site Inspection
iii.Review Diagnostics
iv.Lock Out Tag Out At Main Disconnect
v.Electrical Inspection (RTA)
vi.Compressor Starter Inspection
vii.Flow/Differential Mechanical Switch Check
viii.Remove Lock Out Tag Out At Main Disconnect
ix.Condenser Fans Check RTA Per Circuit
x.Condenser Coil Check
xi.Oil ReturnOperation Check per Circuit
xii.Oil Level Check (Screw Machines) Per Circuit
xiii.Oil Analysis Per Circuit
xiv.Low Temperature Sensor Calibration
xv.Control Panel Calibration Check
xvi.Leak Test Inspection (Positive Inspection)
xvii.Coil Cleaning Solution (Applied)
xviii.Start Unit
xix.Compressor Check (HeliRotor Compressors)
xx.Compressor and Oil Seperator Heater Check
xxi.Techview/Kestrel View Connection
xxii.Run Service Report From Kestrel View
xxiii.Techview/Kestrel View Disconnection
xxiv.Complete Required Paperwork
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22 Monroe County Chiller MaintenanceAgreement
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23 Monroe County Chiller MaintenanceAgreement
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24 Monroe County Chiller MaintenanceAgreement
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C.CHILLER REPAIR AND MAINTENANCE
Inspection
A visual inspection of every device in the “List of Equipment” will be performed to
ensure that no facility changes have occurred which could affect equipment or
system performance based on the original design.
Maintenance
The Contractor shall have access to a supply of all parts and controls normally
necessary for the emergency repairs of all county maintained chiller systems so that
such emergency repair will be completed within forty-eight (48) hours of
notification by the Owner. The Owner shall reimburse the Contractor for the
Manufacturer’s invoice cost of all parts and materials (except freight, tax, services
supplied by others and equipment rental, which are reimbursed as charged with no
markup), used in the repair of all County maintained chiller systems.
Manufacturer’s invoice must accompany all requests for payment. All parts and
materials shall be of equal or greater quality as compared to existing parts and
materials in use. On all orders that require shipping or transportation of parts or
materials whether the part is under warranty or not, freight invoices must accompany
requests for payment.
D.MAJOR COMPONENT FAILURE OR SYSTEM BREAKDOWN
In the event of a major component failure or system breakdown, the County,
when deemed as an emergency situation, shall have the option to request from the
Contractor only, a proposal/quote for replacement equipment in an amount that
could exceed Four Thousand Nine Hundred Ninety-nine and 99/100 Dollars
($4,999.99). Any proposal over Five Thousand and 00/100 Dollars ($5,000.00),
up to and including Ten Thousand and 00/100 Dollars ($10,000.00), must be
approved and signed by the DepartmentDirector and/or the County
Administrator. Any proposal over Ten Thousand and 00/100 Dollars
($10,000.00), up to and including Forty-nine Thousand Nine Hundred Ninety-
nine and 99/100 Dollars ($49,999.99), must be approved and signed by the
DepartmentDirector and the County Administrator.
E.INSULATION AND DUCTWORK
Maintenance and Repair ofthe chillers, pumps and cooling towerssystems shall
includeDuctwork and Piping Insulationinspection, repair and replacementwork.
Insulatingpipingand ductwork throughoutMonroe County buildingsshall be
conductedon an ongoingmonthly basis.Written Proposals will be provided to the
Contract Monitor for insulation work estimated to be over One Thousand and
00/100 Dollars ($1,000.00)for approvalprior to the commencement of saidwork.
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EXHIBIT “B –REVISED”
DAVIS-BACON WAGES STATEMENT
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EXHIBIT “C”
BYRD ANTI-LOBBYING CERTIFICATION
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APPENDIX A, 44 C.F.R. PART 18 CERTIFICATION REGARDING
LOBBYING
(To be submitted with each bid or offer exceeding $100,000)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly. This certification is a material
representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
The Contractor, , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition,
the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38,
Administrative Remedies for False Claims and Statements, apply to this certification and
disclosure, if any.
Authorized Official Date
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INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of
covered Federal action or a material change to previous filing pursuant to title 31 U.S.C. section 1352. The filing of a form is required for
such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered
Federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply
for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and
Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence, the outcome
of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last,
previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District if known. Check the
appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify
the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to
subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state and zip code of
the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organization level below
agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of
Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identification in item 1 (e.g., Request for
Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number,
the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount
of the award/loan commitments for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to
influenced the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last
Name, First Name and Middle Initial (Ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity
(item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this
is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature
and value of the in-kind payment.
13. Check the appropriate box. Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with Federal
officials. Identify the Federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that
were contacted.
15. Check whether or not a continuation sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing
instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project
(0348-0046), Washington, D.C. 20503. SF-LLL-Instructions Rev. 06-04-
90«ENDIF»
PART 2/COUNTY
2-6d
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Jg!TVCSPHBUJPO!JT!XBJWFE-!tvckfdu!up!uif!ufsnt!boe!dpoejujpot!pg!uif!qpmjdz-!dfsubjo!qpmjdjft!nbz!sfrvjsf!bo!foepstfnfou/!!B!tubufnfou!po
uijt!dfsujgjdbuf!epft!opu!dpogfs!sjhiut!up!uif!dfsujgjdbuf!ipmefs!jo!mjfv!pg!tvdi!foepstfnfou)t*/
DPOUBDU
QSPEVDFS Eryn Zak
OBNF;
GBY
QIPOF
Lassiter-Ware Insurance(800) 845-8437(888) 883-8680
)B0D-!Op*;
)B0D-!Op-!Fyu*;
F.NBJM
1300 N. Westshore BlvdErynZ@lassiterware.com
BEESFTT;
Suite 110
JOTVSFS)T*!BGGPSEJOH!DPWFSBHFOBJD!$
TampaFL33607The Continental Insurance Company35289
JOTVSFS!B!;
JOTVSFE National Fire Insurance Company of Hartford20478
JOTVSFS!C!;
Air Mechanical & Service Corp.Builders Mutual Insurance Company10844
JOTVSFS!D!;
4311 W. Ida St.Scottsdale Insurance Company41297
JOTVSFS!E!;
JOTVSFS!F!;
TampaFL33614-7665
JOTVSFS!G!;
22-23 Master
DPWFSBHFTDFSUJGJDBUF!OVNCFS;SFWJTJPO!OVNCFS;
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
BEEMTVCS
JOTSQPMJDZ!FGGQPMJDZ!FYQ
UZQF!PG!JOTVSBODFMJNJUT
QPMJDZ!OVNCFS
MUS)NN0EE0ZZZZ*)NN0EE0ZZZZ*
JOTEXWE
DPNNFSDJBM!HFOFSBM!MJBCJMJUZ 1,000,000
EACH OCCURRENCE$
DAMAGE TO RENTED
100,000
CLAIMS-MADEOCCUR$
PREMISES (Ea occurrence)
Contractual Liability15,000
MED EXP (Any one person)$
AXCU IncludedY607939199501/01/202201/01/20231,000,000
PERSONAL & ADV INJURY$
2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$
Approved Risk Management
PRO-
2,000,000
POLICYLOCPRODUCTS - COMP/OP AGG$
JECT
$
OTHER:
COMBINED SINGLE LIMIT
BVUPNPCJMF!MJBCJMJUZ 1,000,000
$
(Ea accident)
ANY AUTO 12-22-2021 BODILY INJURY (Per person)$
OWNEDSCHEDULED
BY607939201501/01/202201/01/2023
BODILY INJURY (Per accident)$
AUTOS ONLYAUTOS
HIREDNON-OWNEDPROPERTY DAMAGE
$
(Per accident)
AUTOS ONLYAUTOS ONLY
PIP - Basic10,000
$
VNCSFMMB!MJBC 5,000,000
OCCUREACH OCCURRENCE$
A FYDFTT!MJBC Y607939203201/01/202201/01/20235,000,000
CLAIMS-MADEAGGREGATE$
10,000
DEDRETENTION$$
PEROTH-
XPSLFST!DPNQFOTBUJPO
STATUTEER
BOE!FNQMPZFST(!MJBCJMJUZ
Z!0!O
1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT$
CN O!0!B WCP10681360201/01/202201/01/2023
OFFICER/MEMBER EXCLUDED?
1,000,000
)Nboebupsz!jo!OI*
E.L. DISEASE - EA EMPLOYEE$
If yes, describe under
1,000,000
DESCRIPTION OF OPERATIONS belowE.L. DISEASE - POLICY LIMIT$
CLAIM LIMIT1,000,000
CONTRACTORS POLLUTION
DVRS000563101/01/202201/01/2023GENERAL AGGREGATE2,000,000
CONTRACTORS PROFESSIONAL
EFTDSJQUJPO!PG!PQFSBUJPOT!0!MPDBUJPOT!0!WFIJDMFT!!)BDPSE!212-!Beejujpobm!Sfnbslt!Tdifevmf-!nbz!cf!buubdife!jg!npsf!tqbdf!jt!sfrvjsfe*
Re: Chillers
All supporting endorsement(s) and policy form(s) attached, if any, comprise the Certificate of Liability Insurance in its entirety. Please review these
endorsement(s) and policy form(s) as certain coverage provided by them may only apply when a written contract or agreement between the parties requires
such coverage be provided.
Monroe County Board of County Commissioners, is included as additional insured under the terms and conditions of the General Liability and Auto Liability
policies, only when additional insured status is required by written contract. Umbrella Liability extends over the underlying General Liability, Automobile
Liability and Employers’ Liability Policies. The attached page(s) noting additional terms, conditions, coverage and/or comments applies
DFSUJGJDBUF!IPMEFSDBODFMMBUJPO
TIPVME!BOZ!PG!UIF!BCPWF!EFTDSJCFE!QPMJDJFT!CF!DBODFMMFE!CFGPSF
UIF!FYQJSBUJPO!EBUF!UIFSFPG-!OPUJDF!XJMM!CF!EFMJWFSFE!JO
BDDPSEBODF!XJUI!UIF!QPMJDZ!QSPWJTJPOT/
Monroe County Board of County Commissioners
2798 Overseas Highway,
BVUIPSJ\[FE!SFQSFTFOUBUJWF
Suite 300
MarathonFL33050
ª!2:99.3126!BDPSE!DPSQPSBUJPO/!!Bmm!sjhiut!sftfswfe/
BDPSE!36!)3127014*Uif!BDPSE!obnf!boe!mphp!bsf!sfhjtufsfe!nbslt!pg!BDPSE
Qbdlfu!Qh/!245
D/3/e
BHFODZ!DVTUPNFS!JE;
MPD!$;
Qbhfpg
BEEJUJPOBM!SFNBSLT!TDIFEVMF
BHFODZOBNFE!JOTVSFE
Air Mechanical & Service Corp.
Lassiter-Ware Insurance
QPMJDZ!OVNCFS
DBSSJFSOBJD!DPEF
FGGFDUJWF!EBUF;
BEEJUJPOBM!SFNBSLT
UIJT!BEEJUJPOBM!SFNBSLT!GPSN!JT!B!TDIFEVMF!UP!BDPSE!GPSN-
25Certificate of Liability Insurance: Notes
GPSN!OVNCFS;GPSN!UJUMF;
Air Mechanical & Service Corp.
Certificate Notes for Policy Term 1/1/2022 to 1/1/2023
All supporting endorsement(s) and policy form(s) attached, if any, comprise the Certificate of Liability Insurance in its entirety. Please review these
endorsement(s) and policy form(s) as certain coverage provided by them may only apply when a written contract or agreement between the parties requires
such coverage be provided.
General Liability:
1. Blanket Additional Insured applies only when required by written contract including Ongoing Operations and Products & Completed Operations per Form
#CNA75079 (10/16).
2. Blanket Waiver of Subrogation applies only when required by written contract per Form #CNA74705 (01/15).
3. Primary & Non-Contributory only when required by written contract per Form #CNA75079 (10/16).
4. General Aggregate Limit Applies Per Project per Form #CNA74705 (01/15).
Automobile Liability:
1. Blanket Additional Insured and primary non-contributory wording applies only when required by written contract per Form #CNA63356 (04/12).
2. Blanket Waiver of Subrogation applies only when required by written contract per Form #CNA63359 (04/12).
Workers’ Compensation:
1. Blanket Waiver of Subrogation applies only when required by written contract per Form #WC000313.
2. Worker’s Compensation is a statutory coverage mandated by State Law. As such, coverage is primary and non-contributory.
Umbrella:
1. General Liability, Automobile and Employers Liability are listed in the underlying schedule on the Umbrella policy.
2. Follow form to the underlying, Additional Insured by written contract, Primary & Non-Contributory wording, and Waiver of Subrogation.
General Information:
1. The General Liability policy contains no specific residential exclusions
2. The certificate notes shown above reference the following policies:
6079391995, 6079392015, WCP106813602 and 6079392032
ALL COVERAGE IS SUBJECT TO THE POLICY TERMS, CONDITIONS AND EXCLUSIONS.
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PolicyNumber:6079391995Effective:1/1/2022FormNo:CNA74705(1-15)
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PolicyNumber:6079391995Effective:1/1/2022FormNo:CNA75079(10-16)
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PolicyNumber:
6079392015Effective:1/1/2022FormNo:CNA63359(04-2012)
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