Item C04
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: C.4
Agenda Item Summary #10095
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a Third Amendment to Agreement with Sub-Zero,
Inc., for Lower Keys HVAC Maintenance & Service, for a one-year renewal, a 7% CPI-U increase,
and changes to contract provisions. Funding is Ad Valorem.
ITEM BACKGROUND: On March 21, 2019, the BOCC approved a RFP Bid Award Agreement
for Lower Keys HVAC Maintenance & Services with Sub-Zero Inc. There is an initial three (3) year
term beginning April 1, 2019, which terminates on March 31, 2022. The County has an option to
renew for an additional two (2) one-year periods. On May 20, 2020, the BOCC approved aFirst
Amendment to revise the contract maintenance of records provision, non-discrimination, and
termination clauses, and to update and/or add current revisions pursuant to its ordinances and/or
Federal Required Contract Provisions. The contract amount may be adjusted annually in accordance
with the percentage change in the U.S. Department of Commerce Consumer Price Index for all
Urban Consumers (CPI-U) as reported by the U.S. Bureau of Labor Statistics at December 31 of the
previous year. Due to COVID-19 resulting in County reduced revenues, there was not an annual
CPI-U increase in 2020. In this Third Amendment, staff is requesting an annual CPI-U increase
reflecting the CPI-U on December 31, 2021, of 7%. Sub-regular hourly rates, during normal
working hours of 8:00 am to 5:00 pm, Monday through Friday, excluding holidays, shall increase for
a mechanic from $89.23 to $95.48 and for a mechanic plus helper from $130.81 to $139.97. The
overtime labor rates, for hours not stated above, including holidays, shall increase for a mechanic
from $106.47 to $113.92 and for a mechanic plus helper from $141.96 to $151.90. The Third
Amendment also renews the agreement term for an additional year with the new term to commence
on April 1, 2022, and terminate on March 31, 2023. Additionally, this Amendment adds or modifies
certain contract provisions to comply with County ordinances or policies, Florida statutes, and
Federal required contract provisions.
PREVIOUS RELEVANT BOCC ACTION:
March 17, 2021 BOCC approved a Second Amendment to Agreement to revise the
contract maintenance of records provision, non-discrimination, and
termination clauses, and to update and/or add current revisions pursuant to
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its ordinances and/or Federal Required Contract Provisions and the CPI-U
on December 31, 2021 increase of 1.4%.
May 20, 2020 BOCC approved a First Amendment to Agreement to revise the contract
maintenance of records provision, non-discrimination, and termination
clauses, and to update and/or add current revisions pursuant to its
ordinances and/or Federal Required Contract Provisions. Due to COVID-
19 resulting in County reduced revenues. there was not an annual CPI-U
increase in 2020.
March 21, 2019 BOCC approved a RFP Bid Award agreement for Lower Keys HVAC
Maintenance & Services with Sub-Zero Inc. with an initial three (3) year
term beginning April 1, 2019, and terminating on March 31, 2022. The
County shall have an option to renew for an additional two (2) one-year
periods.
CONTRACT/AGREEMENT CHANGES:
Third Amendment to Sub-Zero Agreement for a CPI-U increase of 7%, renewal of one-year term,
and add or modify contract provisions.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
03-16-2022_3rd Amendment Agreement_SubZero (final legal stamped)wExhibits-Partial Exec
03-17-2021_C-9_MT 7886_2nd Amendment_Sub Zero_Executed
1st Amendment 05/20/2020
03/21/2019 Agreement
COI-GL-Auto-12-10-2022-Sub Zero-Exec
COI-WC-01-01-2023-Sub Zero-Exec
FINANCIAL IMPACT:
Effective Date: 4/01/2022
Expiration Date: 3/31/2023
Total Dollar Value of Contract: $120,000.00/year annual CPI-U increase of $8,400.00
Total Cost to County: Annual CPI-U increase of $8,400.00
Current Year Portion: $4,200.00
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
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Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: Three (3) year agreement with two (2) optional, one-year renewals. The Third
Amendment includes the first optional one year renewal and the CPI-U for December 31, 2021,is
7% . The new one-year renewal will commence on 4-1-22 and terminate on 3-31-23. Other
revisions will update certain contract provisions to be in compliance with County, State, and
Federal laws.
03/21/19 001-20501 · FACILITIES MAINTENANCE $6,300.00
03/21/19 101-20505 · CORRECTION FACILITIES $1,400.00
03/21/19 147-20503 · UNINC PARKS & BEACHES $700.00
Total: $8,400.00
REVIEWED BY:
Patricia Eables Completed 03/01/2022 4:29 PM
William DeSantis Completed 03/01/2022 4:36 PM
Purchasing Completed 03/01/2022 5:01 PM
Budget and Finance Completed 03/01/2022 5:03 PM
Maria Slavik Completed 03/01/2022 5:23 PM
Lindsey Ballard Completed 03/01/2022 5:26 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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EXHIBIT “A –REVISED
DAVIS BACON WAGE STATEMENT
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EXHIBIT “B”
BYRD ANTI-LOBBYING CERTIFICATION
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16
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APPENDIX A, 44 C.F.R. PART 18 CERTIFICATION REGARDING
LOBBYING
(To be submitted with each bid or offer exceeding $100,000)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly. This certification is a material
representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
The Contractor, , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition,
the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38,
Administrative Remedies for False Claims and Statements, apply to this certification and
disclosure, if any.
Authorized Official Date
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INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of
covered Federal action or a material change to previous filing pursuant to title 31 U.S.C. section 1352. The filing of a form is required for
such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered
Federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply
for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and
Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence, the outcome
of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last,
previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District if known. Check the
appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify
the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to
subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state and zip code of
the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organization level below
agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of
Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identification in item 1 (e.g., Request for
Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number,
the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount
of the award/loan commitments for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to
influenced the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last
Name, First Name and Middle Initial (Ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity
(item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this
is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature
and value of the in-kind payment.
13. Check the appropriate box. Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with Federal
officials. Identify the Federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that
were contacted.
15. Check whether or not a continuation sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing
instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project
(0348-0046), Washington, D.C. 20503. SF-LLL-Instructions Rev. 06-04-
90«ENDIF»
PART 2/COUNTY
2-6d
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Approved Risk Management
12-22-21
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Date
D/5/g
CERTIFICATE OF LIABILITY INSURANCE 12/23/2021
Plymouth Insurance Agency
This Certificate is issued as a matter of information only and confers no
Producer:
rights upon the Certificate Holder. This Certificate does not amend, extend
2739 U.S. Highway 19 N.
or alter the coverage afforded by the policies below.
Holiday, FL 34691
Insurers Affording Coverage
(727) 938-5562
NAIC #
Insurer A:
Lion Insurance Company11075
Insured:
South East Personnel Leasing, Inc. & Subsidiaries
Insurer B:
2739 U.S. Highway 19 N.
Insurer C:
Holiday, FL 34691
Insurer D:
Insurer E:
Dpwfsbhft
The policies of insurance listed below have been issued to the insured named above for the policy period indicated. Notwithstanding any requirement, term or condition of any contract
or other document
with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions of
such policies. Aggregate
limits shown may have been reduced by paid claims.
Policy Effective Policy Expiration
INSR ADDL
Limits
Type of InsurancePolicy Number
Date (MM/DD/YY)Date(MM/DD/YY)
LTRINSRD
HFOFSBM!MJBCJMJUZ
Each Occurrence$
Commercial General Liability
Damage to rented premises (EA
occurrence)
Claims MadeOccur
$
Med Exp$
$
Personal Adv Injury
General aggregate limit applies per:
General Aggregate$
PolicyProjectLOC
Products - Comp/Op Agg$
Approved Risk Management
Combined Single Limit
BVUPNPCJMF!MJBCJMJUZ
(EA Accident)$
Any Auto
Bodily Injury
All Owned Autos
12-22-21
(Per Person)$
Scheduled Autos
Bodily Injury
Hired Autos
(Per Accident)$
Non-Owned Autos
Property Damage
(Per Accident)
$
Each Occurrence
FYDFTT0VNCSFMMB!MJBCJMJUZ
OccurClaims MadeAggregate
Deductible
WC Statu-OTH-
Y
A
Xpslfst!Dpnqfotbujpo!boe!
tory LimitsER
WC 7194901/01/202201/01/2023
Fnqmpzfst(!Mjbcjmjuz
$1,000,000
E.L. Each Accident
Any proprietor/partner/executive officer/member
excluded?
NO
$1,000,000
E.L. Disease - Ea Employee
If Yes, describe under special provisions below.
$1,000,000
E.L. Disease - Policy Limits
Puifs
Lion Insurance Company is A.M. Best Company rated A (Excellent). AMB # 12616
Client ID:84-67-001
Eftdsjqujpot!pg!Pqfsbujpot0Mpdbujpot0Wfijdmft0Fydmvtjpot!beefe!cz!Foepstfnfou0Tqfdjbm!Qspwjtjpot;!
Coverage only applies to active employee(s) of South East Personnel Leasing, Inc. & Subsidiaries that are leased to the following "Client Company":
Sub-Zero, Inc.
Coverage only applies to injuries incurred by South East Personnel Leasing, Inc. & Subsidiaries active employee(s)
, while working in: FL.
Coverage does not apply to statutory employee(s) or independent contractor(s) of the Client Company or any other entity.
A list of the active employee(s) leased to the Client Company can be obtained by faxing a request to (727) 937-2138 or email certificates@lioninsurancecompany.com
Project Name:
ISSUE 12-23-21 (KLT)
Begin Date:3/5/2012
DFSUJGJDBUF!IPMEFSDBODFMMBUJPO
Should any of the above described policies be cancelled before the expiration date thereof, the issuing
MONROE COUNTY PUBLIC WORKS
insurer will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to
do so shall impose no obligation or liability of any kind upon the insurer, its agents or representatives.
3583 S. ROOSEVELT BLVD.
KEY WEST, FL 33040
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