Item C05
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: C.5
Agenda Item Summary #10101
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a Third Amendment to Agreement with Master
Mechanical Services, Inc., for Middle Keys HVAC Maintenance & Service, for a one year renewal,
an annual CPI-U increase of 7%, and update contract provisions. Funding is Ad Valorem.
ITEM BACKGROUND: On March 21, 2019, the BOCC approved a Bid Award Agreement with
Master Mechanical for the Middle Keys HVAC Maintenance and Service. There was an initial three
(3) year term beginning April 1, 2019, which terminates on March 31, 2022. The County has an
option to renew for an additional two (2) one-year periods. On June 17, 2020, the BOCC approved a
First Amendment to increase the annual agreement amount by $50,000.00, from $70,000.00 to
$120,000.00, and amend the Maintenance of Records provision in paragraph 8 of the original
Agreement to update the provision and/or correct errors pursuant to County ordinances. TheSecond
Amendment was approved to increase the payments to the Contractor by an annual CPI-U of 1.4%
based on the CPI-U of December 31, 2020. This Third Amendment seeks approval to increase the
payments to the Contractor by an annual CPI-U of 7% based on the CPI-U of December 31, 2021.
Based on this annual adjustment, this Third
hourly rates during normal working hours of 8:00 am to 5:00 pm, Monday through Friday, excluding
holidays, to increase for a mechanic from $88.22 to $94.40, and a mechanic plus helper will increase
from $147.00 to $157.29. The overtime hourly rates for hours not stated above, including holidays,
will increase for a mechanic from $121.68 to $130.20, and the hourly rate for a mechanic plus helper
shall increase from $187.59 to $200.72. The annual adjustment shall be effective on April 1, 2022.
The Parts cost plus of twenty percent (20%) will remain the same. This Third Amendment also
exercises the option to renew the agreement term for one year with the new term to commence on
April 1, 2022, and terminate on March 31, 2023. Additional contract provisions are also included in
this Third Amendment to update the Agreement pursuant to County policies or ordinances and/or
Florida statutes.
PREVIOUS RELEVANT BOCC ACTION:
March 17, 2021 The BOCC approved a Second Amendment with Master Mechanical for
the Middle Keys HVAC Maintenance and Service to increasethe
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payments to the Contractor by an annual CPI-U of 1.4% based on the CPI-
U of December 31, 2020.
June 17, 2020 The BOCC approved a First Amendment with Master Mechanical for the
Middle Keys HVAC Maintenance and Service to increase the annual
agreement amount by $50,000.00, from $70,000.00 to $120,000.00 and
amend the Maintenance of Records provision in paragraph 8 of the
original Agreement to update the provision and/or correct errors pursuant
to County ordinances. Due to COVID-19, there was not an annual CPI-U
increase in 2020.
March 21, 2019 The BOCC approved a Bid Award Agreement with Master Mechanical for
the Middle Keys HVAC Maintenance and Service, with an initial three (3)
year term with an option to renew for an additional two (2) one-year
periods.
CONTRACT/AGREEMENT CHANGES:
Third Amendment Agreement for 1 year renewal, CPI-U increase of 7%, and update contract
provisions.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Third Amendment to Agreement_MK_Master Mechanical 3-16-22 -Partial Executed
03-17-2021_Second Amendment Item T6_MT 7878_MK Master Mechanical_Exec
1st Amendment 06/17/2020
03/21/2019 Agreement
COI-GL-Auto-WC-03-31-2022-Master Mechanical-MK-Exec
FINANCIAL IMPACT:
Effective Date: 04/01/2022
Expiration Date: 03/31/2023
Total Dollar Value of Contract: CPI-U Increase of 7% = $8,400.00
Total Cost to County: CPI-U adjustment of 7%, $8,400.00
Current Year Portion: $4,200.00
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
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County Match: N/A
Insurance Required: Yes
Additional Details: CPI-U of 7% as of December 31, 2021. The contract will also renew for an
additional one-year period commencing on 4-1-2022 and terminating on 3-31-2023. Additional
contract provisions are included to bring the Agreement current.
04/01/22 001-20501 · FACILITIES MAINTENANCE $7,000.00
04/01/22 101-20505 · CORRECTION FACILITIES $1,400.00
Total: $8,400.00
REVIEWED BY:
Patricia Eables Completed 03/01/2022 1:24 PM
William DeSantis Completed 03/01/2022 1:30 PM
Purchasing Completed 03/01/2022 1:43 PM
Budget and Finance Completed 03/01/2022 1:46 PM
Maria Slavik Completed 03/01/2022 2:02 PM
Liz Yongue Completed 03/01/2022 2:19 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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Approved Risk Management
12-22-21
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