Item C06
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: C.6
Agenda Item Summary #10102
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a Third Amendment to Agreement with Master
Mechanical Services, Inc., for Upper Keys HVAC Maintenance & Service, for a one year renewal,
an annual CPI-U adjustment of 7%, and to update contract provisions. Funding is Ad Valorem.
ITEM BACKGROUND: On March 21, 2019, the BOCC approved a Bid Award Agreement with
Master Mechanical for the Upper Keys HVAC Maintenance and Service. There was an initial three
(3) year term beginning April 1, 2019, which terminates on March 31, 2022. The County shall have
an option to renew for an additional two (2) one-year periods. On July 15, 2020, the BOCC
approved a First Amendment to increase the annual agreement amount by $30,000.00, from
$50,000.00 to $80,000.00, and amend the Maintenance of Records provision in paragraph 8 of the
original Agreement to update the provision and/or correct errors pursuant to County ordinances. On
March 17, 2021, the BOCC approved a Second Amendment with an annual CPI-U increase of 1.4%
as of December 31, 2020. This Third Amendment seeks approval of a one-year renewal, an annual
CPI-U increase of 7% as of December 31, 2021, and to update certain contract provisions. Based on
this annual adjustment, this Third
during normal working hours of 8:00 am to 5:00 pm, Monday through Friday, excluding holidays, to
increase for a mechanic from $73.01 to $78.12, and a mechanic plus helper will increase from
$128.78 to $137.79. The overtime hourly rates for hours not stated above, including holidays, will
increase for a mechanic from $99.37 to $106.33, and the hourly rate for a mechanic plus helper shall
increase from $167.31 to $179.02. The annual adjustment shall be effective on April 1, 2022. The
Parts cost plus of twenty percent (20%) will remain the same. This Third Amendment exercises the
option to renew the agreement term for one year with the new term to commence on April 1, 2022,
and terminate on March 31, 2023. Additional contract provisions are also included in this Third
Amendment to update the Agreement pursuant to County policies or ordinances and/or Florida
statutes.
PREVIOUS RELEVANT BOCC ACTION:
March 17, 2021 The BOCC approved a Second Amendment Agreement with Master
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Mechanical for the Upper Keys HVAC Maintenance and Service with an
annual CPI-U increase of 1.4% as of December 31, 2020.
July 15, 2020 The BOCC approved a First Amendment Agreement with Master
Mechanical for the Upper Keys HVAC Maintenance and Service, to
increase the annual agreement amount by $30,000.00, from $50,000.00 to
$80,000.00, and amend the Maintenance of Records provision in
paragraph 8 of the original Agreement to update the provision and/or
correct errors pursuant to County ordinances.
March 21, 2019 The BOCC approved a Bid Award Agreement with Master Mechanical for
the Upper Keys HVAC Maintenance and Service, with an initial three (3)
year term with an option to renew for an additional two (2) one-year
periods.
CONTRACT/AGREEMENT CHANGES:
Third Amendment Agreement for a one year renewal,an annual CPI-U increase of 7%, and update
contract provisions.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Third Amendment to Agreement_UK_Master Mechanical 3-16-2022-Partial Executed
03-17-2021 Second Amendment_Item T5_MT 7879_UK Master Mechanical_Exec
1st Amendment 07/15/2020
Upper Keys HVAC Award AGREEMENT_ Master Mechanical
COI-GL-Auto-WC-03-31-2022-Master Mechanical_UK-Exec
FINANCIAL IMPACT:
Effective Date: 04/01/2022
Expiration Date: 03/31/22
Total Dollar Value of Contract: CPI-U Increase of 7%, $5,600.00 annually.
Total Cost to County: CPI-U Increase of 7%, $5,600.00 annually.
Current Year Portion: $2,800.00 increase
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
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Insurance Required: Yes
Additional Details: CPI-U adjustment of 7% as of December 31, 2021. One-year renewal of the
term with it to commence on April 1, 2022, and terminate on March 31, 2023. Additional contract
terms are also added to update the Agreement.
07/15/20 001-20501 · FACILITIES MAINTENANCE $4,550.00
03/17/21 101-20505 · CORRECTION FACILITIES $700.00
03/17/21 147-20503 · UNINC PARKS & BEACHES $350.00
Total: $5,600.00
REVIEWED BY:
Patricia Eables Completed 03/01/2022 1:35 PM
William DeSantis Completed 03/01/2022 1:43 PM
Purchasing Completed 03/01/2022 2:17 PM
Budget and Finance Completed 03/01/2022 2:42 PM
Maria Slavik Completed 03/01/2022 2:44 PM
Liz Yongue Completed 03/01/2022 2:56 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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Approved Risk Management
12-22*-21
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