Item C13
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: C.13
Agenda Item Summary #10331
BULK ITEM: Yes DEPARTMENT: Assistant County Administrator Kevin
Wilson
TIME APPROXIMATE: STAFF CONTACT: Suzanne Rubio (305) 453-9687
No
AGENDA ITEM WORDING: Approval to terminate contract with McCourt Construction, Inc. to
design and install ten (10) pickleball courts on Monroe County owned parcel of land adjacent to Key
Largo Community Park and return the Bid Bond. McCourt Construction was not able to complete
the design because of a misunderstanding of the RFP. The contract was for $203,500.00.
ITEM BACKGROUND:
McCourt Construction, Inc. was considered the lowest responsive and responsible bidder to an RFP
based on the selection criteria to design and install the proposed ten (10) Key Largo Park Pickleball
adjacent to Key Largo Community Park. The BOCC
approved an Agreement for the work with McCourt Construction on August 18, 2021. Due to a
misunderstanding of the Scope of Work, McCourt Construction, Inc. is unable to complete the job at
the price quoted. Staff requests BOCC approval to terminate the contract without cause and return
the Bid Bond to the contractor. Staff also requests permission for Assistant County Administrator,
Kevin Wilson, be designated to execute all documents applicable for the termination of the contract
on behalf of Monroe County. A proposed Notice of Termination is included in the attachments.
McCourt Construction has successfully completed other projects for Monroe County and is
amenable to this mutual termination without cause.
It is staff intent to contact the second lowest respondent and determine if their original proposal
from July 2021 is still valid and confirm if they had a proper understanding of the Scope of Work. If
they are unable to honor the proposal, advertise another RFP for the project.
PREVIOUS RELEVANT BOCC ACTION:
August 18, 2021 BOCC approval to award a contract to the proposed vendor, McCourt
Construction, Inc., and approval for execution of the Agreement.
April 21, 2021 BOCC approval to advertise Request for Proposals (RFP) for Design and
Installation of Pickleball Courts at the Key Largo Community Park using District
3 Parks and Recreation Impact Fees.
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CONTRACT/AGREEMENT CHANGES:
Termination of Contract
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Notice of termination of contract (proposed final)
McCourt Construction 2021 Contract fully executed
McCourt Construction Proposal
Bid Tabulation Sheet pdf (1)
FINANCIAL IMPACT:
Effective Date: March 16, 2022
Expiration Date: N/A
Total Dollar Value of Contract: $0.00
Total Cost to County: $0.00
Current Year Portion:
Budgeted:
Source of Funds: 29523
CPI:
Indirect Costs: Staff time
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details: None
Cost of Contract to be covered by District 3 Impact Fees
10/21/20 147-20503 · UNINC PARKS & BEACHES $148,350.00
REVIEWED BY:
Kevin Wilson Completed 02/28/2022 6:03 PM
Patricia Eables Completed 03/01/2022 11:10 AM
Parks and Beaches Completed 03/01/2022 11:51 AM
Purchasing Completed 03/01/2022 12:39 PM
Budget and Finance Completed 03/01/2022 1:23 PM
Lindsey Ballard Completed 03/01/2022 1:29 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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BOARD OF COUNTY COMMISSIONERS
County of Monroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
March17, 2022
via electronic mail and certified mail/return receipt requested #
McCourt Construction, Inc.
th
16155 SW 117 Avenue
No. 26
Miami, Florida 33177
ATTENTION: Richard Roth
RE: Termination of August 18, 2021 Agreement between Monroe County and McCourt
Construction, Inc.for Key Largo Community Park Pickleball Courts Design and Installation
Dear Mr. Roth:
Monroe County entered into an Agreement with McCourt Construction, Inc. (“McCourt Construction”)
dated August 18, 2021, for the design and installation of Pickleball Courts at the Key Largo Community
Park. There have been some issues since the Notice to Proceed was issued, including a misunderstanding
on the elevations required to complete this project at the price quoted in the proposal. We understand that
you had a recent discussion with William DeSantis, Director of Facilities Maintenance, about terminating
the abovementioned Agreement with McCourt Construction, without cause, and that your company was
amenable to a termination.
This matter was submitted to the Board of County Commissioners on March 16, 2022, for approval to
terminate the Agreement without cause pursuant to Paragraph 8.3 of the Agreement and to return the Bid
Bond. The Board approved that request for termination and return of the Bid Bond. This letter, therefore,
is to serve as Notice to McCourt Construction that Monroe County hereby provides its sixty (60) days’
notice pursuant to the Agreement of its intent to terminate the Agreement without cause. No further
services will be required of McCourt Construction under the terms and conditions of this Agreement.
Monroe County has had a good working relationship with McCourt Construction in the past on several
projects and we look forward to that continued relationship in the future. Upon termination, you may
contact the appropriate County staff with any questions on the return of the Bid Bond.
Sincerely,
Kevin G. Wilson, P.E.
Assistant County Administrator
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against the
.
BID AMOUNT
$292,000.00$371,000.00$203,500.00
AT 3:00 PM
5%5%5%
1
2
BID BOND
, 20
JULY 1
BUDGET AND FINANCE TABULATION SHEET
PURCHASING DEPARTMENT
MONROE COUNTY, FLORIDA
OPEN DATE:
McCourt Construction
:
RESPONDENT
Suzie Rubio, Patricia Eables, Chrissy Collins
:
McCourt Construction
KEY LARGO COMMUNITY PARK PICKLEBALL COURTS DESIGN & INSTALLATION
Charley Toppino & Sons, Inc
Present
Nidy Sports Construction Co, Inc
TITLE:
tate of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified
Bid Committee Members of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedSBid Opened
By: Lisa Abreu, Purchasing Coordinator