Item E7
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: E.7
Agenda Item Summary #10294
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552
N/A
AGENDA ITEM WORDING: Approval of an Amendment to Extend Agreement with the City of
Key West for the Mallory Square Sunshades Project (Pubic Facilities Category) to extend the
completion date of the project to April 30, 2023.
ITEM BACKGROUND: See attached request from the City of Key West requesting to extend the
completion date of the project to April 30, 2023.
DAC I approved at their meeting of January 12, 2022
TDC approved same at their meeting of February 8, 2022
PREVIOUS RELEVANT BOCC ACTION: BOCC approved original Agreement at their meeting
of March 17, 2021.
CONTRACT/AGREEMENT CHANGES:
Amendment to Extend Agreement
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CIty of Key West Mallory Square Sunshades Request, Amendment and Original Agreement
FINANCIAL IMPACT:
Effective Date: March 17, 2021
Expiration Date: April 30, 2023
Total Dollar Value of Contract: $167,890 (Segment 1 of project in amount of $12,000 paid out in
FY 2021)
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Total Cost to County: No Cost to County
Current Year Portion: $155,890 (Segment 2 of project)
Budgeted: Yes
Source of Funds: TDC
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: Yes Provided upon BOCC approval
Additional Details:
03/16/22 117-77040 · TDC BRICKS & MORTAR 117 $155,890.00
REVIEWED BY:
Maxine Pacini Completed 02/16/2022 8:33 AM
Christine Limbert Completed 02/16/2022 11:13 AM
Purchasing Completed 02/16/2022 11:13 AM
Budget and Finance Completed 02/25/2022 9:02 AM
Maria Slavik Completed 02/25/2022 12:48 PM
Liz Yongue Completed 02/25/2022 2:05 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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BNFOENFOU!)2BNFOENFOU*!UP!!BHSFFNFOU
UIJT!BNFOENFOU to Agreement dated this day of 2022, is entered into by and
between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Uif!DjuzpgLfz!Xftu a Government agencyorganized and operating
under the laws of the state of Florida (Grantee).
XIFSFBT-there was an Agreement entered into on March 17, 2021between the parties,
awarding $167,890toGrantee for the Nbmmpsz!Trvbsf!Tvotibeft!)Qvcmjd!Gbdjmjujft!Dbufhpsz*
)Bhsffnfou*; and
XIFSFBT, it has become necessary to revise the termination date of the project to April 30,
2023due to delays, and
OPX-!UIFSFGPSF, in consideration of the mutual covenants contained herein the parties
agree to the amend Agreement as follows:
1.Paragraph 1 of the agreement shall be revised to read as follows:This Agreement isfor
the period of Nbsdi!28-!3132upBqsjm!41-!3134.This Agreement shall remain in effect for the stated
period unless one party gives to the other written notification of termination pursuant to and in
compliance with paragraphs 7, 12 or13 of the original Agreement dated March 17, 2021.
2.Reimbursementrequest for Segment 2 of the project, in an amountnot to exceed
$155,890, may not be submitted until October 1, 2022.
3.Any references to termination date and submission of invoicesshall be revised to read
April 30, 2023.
4.Theremaining provisions of the agreement dated March 17, 2021shall remain in full
force and effect.
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Amendment #1
City of Key West –Mallory Square Sunshades (Public Facility Category)
ID#2485
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