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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: H.1
Agenda Item Summary #10296
BULK ITEM: Yes DEPARTMENT: County Land Acquisition and Land
Management
TIME APPROXIMATE: STAFF CONTACT: Cynthia Guerra (305) 289-2588
9:25 A.M.
AGENDA ITEM WORDING: Approval of Amendment One to the Agreement between Monroe
County and Tetra Tech, Inc., extending the end date of the term to October 20, 2024, and changing
the pricing schedule to reflect adjustments to rates for Grant Management Services for the CDBG-
DR Voluntary Home Buyout Program funded through Community Development Block Grant-
Disaster Recovery (CDBG-DR) funds.
ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida
Keys on September 10, 2017, causing destruction or major damage to over 4000 homes.
Subsequently, the Department of Economic Opportunity (DEO) developed a Community
Development Block Grant - Disaster Recovery (CDBG-DR) Action Plan that included a Voluntary
Home Buyout Program (VHBP). The intent of the VHBP is to acquire properties that are in high-
risk flood areas to help relocate residents to areas of lower flood hazard risk, and to reduce the
impact of future flood related disasters. On March 13, 2020, Monroe County received the VHBP
Subrecipient Agreement (SA) detailing a $15 Million award and the program requirements. The SA
was approved by the Board of County Commissioners (BOCC) on May 20, 2020, and fully executed
on June 4, 2020. Due to statewide implementation delays, the SA has been extended to June 4,
2023, through DEO and BOCC approved amendments.
To administer the program in Monroe County, and to ensure compliance with the grant requirements
per DEO, the BOCC authorized staff to contract with vendors for program implementation. On May
20, 2020, the BOCC approved the release of a Request for Proposal to competitively bid for a
vendor for Grant Management Services. The Selection Committee met on July 28, 2020 and ranked
Tetra Tech, Inc., the highest respondent. The BOCC approved the Selection Committee
recommended ranking on August 19, 2020. The Agreement for Grant Management Services
(Agreement) was approved and entered into on October 21, 2020. Activities under the Agreement
include program implementation and management, reporting, data management, case management
and grant closeout. Because of the SA extension through June 2023, staff is seeking to amend this
vendor Agreement to ensure that the vendor-provided grant management services will be available
for the duration of the program. The proposed amendment includes:
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024 (activities for grant reporting and
other technical requirements may cause the need to extend past the end of the SA), and
Adjustment in the Pricing Table in the Scope of Work.
The Agreement spending cap is $1.1 Million and the spending cap is not being modified in the
proposed amendment. Since the inception of the Agreement through February 9, 2022,
approximately $513,000 has been used. The Pricing Table in the Scope of Work (Scope) is being
amended to include additional hours needed over the longer duration of the Agreement, and to make
adjustments in the pricing of two additional staff positions provided by Tetra Tech.
As the Program progresses, there is a need for two additional positions not originally contemplated.
Therefore, it is necessary to increase the rates for the remaining time on the existing contract and for
the time extension. Rates include other expenses, such as costs of printing, mailing, PO Box, and
things associated with case management and grants.
Creation of Senior Case Manager at $120/hour.
Creation of Grants Technician II at $140/hour.
All other terms and conditions of the Subrecipient Agreement remain in effect.
PREVIOUS RELEVANT BOCC ACTION:
On July 22, 2019, the BOCC approved the CDBG-DR VHBP grant application to DEO (Agenda
Item B.1).
On May 20, 2020, the BOCC approved Resolution 150-2020 allowing the county to execute the
CDBG-DR VHBP Subrecipient Agreement with DEO (Agenda Item D.2).
On August 19, 2020, the BOCC approved staff to negotiate the Agreement for Grant Management
Services with Tetra Tech, Inc., (Agenda Item D.2).
On October 21, 2020, the BOCC approved the Agreement for Grant Management Services with
Tetra Tech, Inc., (Agenda Item D.5).
On March 17, 2021, the BOCC approved Amendment One to the CDBG-DR Subrecipient
Agreement (Agenda Item D.4).
On January 21, 2022, the BOCC approved Amendment One to the CDBG-DR Subrecipient
Agreement (Agenda Item G.5).
CONTRACT/AGREEMENT CHANGES:
Amendent No. 1 to Agreement for Grant Management Services
STAFF RECOMMENDATION: APPROVAL.
DOCUMENTATION:
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Tetra Tech Agreement - Grant Management
VHBP GM Agreement Amendment One FINAL - CAO stamp Vendor signed
FINANCIAL IMPACT:
Effective Date: Effective upon execution by Monroe County and DEO
Expiration Date: October 20, 2024
Total Dollar Value of Contract: $1,000,000
Total Cost to County: $0
Current Year Portion: NA
Budgeted: No
Source of Funds: CDBG-DR Voluntary Home Buyout Program
CPI: NA
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: NA
Revenue Producing: NA If yes, amount:
Grant: $ 15 Million CDBG-DR Voluntary Home Buyout Program Grant
County Match: $ 0
Insurance Required: NA
Additional Details: NA
REVIEWED BY:
Christine Hurley Completed 02/18/2022 3:20 PM
Paunece Scull Completed 02/23/2022 10:00 AM
Cynthia Guerra Completed 02/23/2022 10:10 AM
Purchasing Completed 02/23/2022 10:26 AM
Budget and Finance Completed 02/23/2022 11:16 AM
Risk Management Completed 02/23/2022 12:12 PM
Liz Yongue Completed 02/23/2022 1:01 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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AMENDMENT ONE TO
AGREEMENT FOR GRANT MANAGEMENT SERVICES
BETWEEN MONROE COUNTY AND TETRA TECH INC.
This Amendment (ÐAmendment OneÑ) is made and entered into this _______ day of March, 2022 by
and between MONROE COUNTY (ÐCOUNTYÑ), a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, Florida, 33040, thorough the Monroe County
Board of County Commissioners (ÐBOCCÑ),
AND
Tetra Tech, Inc. a Corporation of the State of Delaware whose address is 2301 Lucien Way, Suite
120, Maitland, Florida, 32751, its successors and assigns, hereinafter referred to as
ÐCONTRACTORÑ or ÐCONSULTANT.Ñ
WITNESSETH:
WHEREAS, the Agreement for Grant Management Services (ÐAGREEMENTÑ) between
Tetra Tech, Inc. and the COUNTY was entered into the 21st day of October 2020;
NOW THEREFORE, in consideration of the mutual promises contained herein, the
AGREEMENT is amended as follows:
Section 1. Recitals and Legislative Intent. The Foregoing recitals, findings of fact, and
statements of legislative intent are true and correct and are hereby incorporated as if fully stated
herein.
Section 2. The AGREEMENT is amended as follows:
Article 1, Paragraph 1.1.9 The effective date of this AGREEMENT shall be October 21,
2020, with an original term date of October 21, 2022. The COUNTY is extending this
AGREEMENT for an additional two (2) years at the same terms and conditions. The new
termination date is October 20, 2024. The COUNTY shall have the option of extending the
AGREEMENT in one-year increments for up to two (2) years at the same terms and
conditions with approval of the COUNTYÓs governing board. Such extension( s) shall be in
the form of a written Amendment to the AGREEMENT and shall be executed by both parties
Attachment A Î Scope of Work and Pricing: The Pricing Tables are hereby deleted in their
entirety and replaced with the following:
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Amendment One
Pricing
Revised Hourly Rate Schedule
9ƭƷźƒğƷĻķ /ƚƭƷ ĬǤ \[ğĬƚƩ /ğƷĻŭƚƩǤ ΝЊΞ ΝЋΞ
tƚƭźƷźƚƓ 5ĻƭĭƩźƦƷźƚƓ IƚǒƩƌǤ wğƷĻ ΝЌΞ 9ƭƷźƒğƷĻķ IƚǒƩƭ 9ƭƷźƒğƷĻķ ƚƷğƌ
Project Manager $165 2,785 $459,525
Grants Technician II $140 218 $30,520
Grants Technician I $135 379 $51,165
Administrative Specialist $100 0 $0
Senior Case Manager $120 2,352 $282,240
Intake/Case Worker Specialist $85 1772 $150,620
Information Technology and Data
$90 809 $72,810
Management Specialist
Financial Manager $210 2 $420
Grant Compliance $275 0 $0
Quality Assurance Specialist $120 237 $28,440
Planning and Program Support Subject Matter
$250 97 $24,250
Experts (SME)
Reporting Analyst $240 0 $0
Relocation Specialist $180 0 $0
Total $1,099,990
ΝЊΞ ŷĻ ğĬƚǝĻ ĻƭƷźƒğƷĻķ ƌĻǝĻƌ ƚŅ ĻŅŅƚƩƷ ğƓķ ğƭƭƚĭźğƷĻķ ĭƚƭƷƭ ğƩĻ ĬğƭĻķ ƚƓ ğǝğźƌğĬƌĻ źƓŅƚƩƒğƷźƚƓ ğƷ ƷŷĻ ƷźƒĻ
ƷŷĻ ĻƭƷźƒğƷĻƭ ǞĻƩĻ ƦƩĻƦğƩĻķ ğƓķ ķƚ ƓƚƷ ƩĻƦƩĻƭĻƓƷ ƷŷĻ ğĭƷǒğƌ ĭƚƭƷ ƚŅ ƷŷĻ ƦƩƚƆĻĭƷ͵ ŷĻ ŅĻĻ ŅƚƩ ƭĻƩǝźĭĻƭ Ǟźƌƌ ĬĻ
ĬğƭĻķ ƚƓ ƷŷĻ ğĭƷǒğƌ ŷƚǒƩƭ ƚŅ ƭĻƩǝźĭĻƭ ŅǒƩƓźƭŷĻķ ƒǒƌƷźƦƌźĻķ ĬǤ ĻƷƩğ Ļĭŷγ ƭ ŷƚǒƩƌǤ ƩğƷĻƭ͵
ΝЋΞ ĻƷƩğ Ļĭŷ ƒğǤ ƷğƉĻ ƷŷĻ ŅƚƌƌƚǞźƓŭ ğĭƷźƚƓƭͲ źƓ źƷƭ ķźƭĭƩĻƷźƚƓͲ ƭƚ ƌƚƓŭ ğƭ ĻƷƩğ Ļĭŷ ķƚĻƭ ƓƚƷ ĻǣĭĻĻķ ƷŷĻ
ĻƭƷźƒğƷĻķ ƷƚƷğƌʹ Λ źΜ
ƭĻ ŅĻǞĻƩ ŷƚǒƩƭ ƚŅ ƚƓĻ ƌğĬƚƩ ĭğƷĻŭƚƩǤ ğƓķ ƒƚƩĻ ŷƚǒƩƭ ƚŅ ğƓƚƷŷĻƩ ƌğĬƚƩ ĭğƷĻŭƚƩǤ ƚƩ
ĭğƷĻŭƚƩźĻƭ ğƓķΛ źźΜ ǒƭĻ ŅĻǞĻƩ ŷƚǒƩƭ ǞźƷŷźƓ ƚƓĻ ƦƩƚƆĻĭƷ ƷğƭƉ ğƓķ ƒƚƩĻ ŷƚǒƩƭ ǞźƷŷźƓ ğƓƚƷŷĻƩ ƦƩƚƆĻĭƷ ƷğƭƉ͵
ΝЌΞ ŷĻ ŷƚǒƩƌǤ ƩğƷĻƭ ğƩĻ ŅǒƌƌǤ ĬǒƩķĻƓĻķ Ʒƚ źƓĭƌǒķĻ ƚǝĻƩŷĻğķͲ ƦƩƚŅźƷͲ ƷƩğǝĻƌ ĻǣƦĻƓƭĻƭͲ ƦƩƚŭƩğƒ ƦƩźƓƷźƓŭͲ ğƓķ
ƒğźƌźƓŭ ĭƚƭƷ͵
The remainder of the terms and conditions of the AGREEMENT remain unchanged by this
Amendment, and continue in full force and effect.
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IN WITNESS WHEREOF, each party caused this Amendment to the Agreement to be
executed by its duly authorized representative.
(SEAL)BOARD OF COUNTY
COMMISSIONERS
Attest: KEVINMADOK,Clerk OF MONROE COUNTY,FLORIDA
By: By:
As DeputyClerk David Rice, Mayor
Date:
CONTRACTOR
By: :
Jonathan Burgiel, Business Unit PresidentJthBilBiUitPid
Title: l
Florida
STATE OF:______________________________
Orange
COUNTY OF:______________________________
Subscribed and sworn to (or affirmed) before me, by meansof
physical presence oronline notarization,on
February 18, 2022
___________________________ (date) by
Jonathan Burgiel
____________________________ (nameof affiant). He/She is
personally known to me or hasproduced
___________________________________________________
(type of identification) as identification.
_______________________________________________________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________
NOTARY PUBLICNOTARY PUBLIC
2/18/22
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