Item L3
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: L.3
Agenda Item Summary #10300
BULK ITEM: Yes DEPARTMENT: Building
TIME APPROXIMATE: STAFF CONTACT: Ed Koconis (305) 453-8727
N/A
AGENDA ITEM WORDING: Approval of Eighth Amendment to contract with Lori Lehr related
to projects necessary for obtaining and maintaining a Community Rating System (CRS) Class 3
which yields a 35% discount (going from a Class 5 savings of $5,135,345 to Class 3 savings of
$7,542,268 annually) for National Flood Insurance Program (NFIP) commencing April 2022;
proposing a project composed of preparation for and attendance at a FEMA Community Assistance
Visit at a cost of $42,000 in FY22; with contract compensation not to exceed $459,250 composed of
$175,750 in FY22, $198,750 in FY23, and $84,750 in FY24.
ITEM BACKGROUND: Monroe County achieved a Class 5 in the Community Rating System
(CRS) under the National Flood Insurance Program (NFIP) effective October 1, 2017. Based on the
work of Lori Lehr, CFM, Consultant, property owners having flood insurance through the NFIP are
receiving a 25% discount on their annual premiums.
On August 31, 2020, Ms. Lehr submitted an application to elevate Monroe County to a CRS Class 4
and move flood insurance discount to 30% annual on NFIP policies. On February 25, 2021, the
County received notification that the documentation submitted would result in a CRS Class 3 and a
35% annual savings to NFIP policy holders. The savings will become effective April 1, 2022 on all
NFIP policies renewing and on new policies on or after that date.
To maintain the CRS Class 3, the County must have an ongoing process to maintain the CRS
program. This includes addressing changes to the CRS program. Currently Ms. Lehr is working on
maintaining and updating CRS related activities pursuant to the most recent changes put forth on
January 1, 20
gathering data and documentation to prepare for the 2023 CRS audit.
County staff has recently been made aware that FEMA will make a Community Assistance Visit
(CAV) expected in 2022, the date has not yet been verified. Due to the progress the County has
made with a Class 3 expected it is imperative that the CAV not result in any delays or issues related
to this great accomplishment. Therefore staff is proposing that we utilize our expert, Ms. Lehr, to
prepare for and attend the CAV on behalf of the County.
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The community-
demonstrated in the table below.
YEAR CRS Class/ Avg. Savings Total Savings Cumulative
% Discount Per Household Savings
10/1/2017 Class 6/20% $233 $3,629,670 $ 3,629,670
10/1/2018 Class 5/25% $350 $5,135,345 $ 8,765,015
10/1/2019 Class 5/25% $350 $5,135,345 $13,900,360
10/1/2020 Class 5/25% $350 $5,135,345 $19,035,605
10/1/2021 (6 months) Class 5/25% $372 $2,567,673 $21,603,278
TOTAL SAVINGS 10/1/2017 3/30/22 $21,603,278
CRS Class 3 Effective
4/1/2022 3/31/2023 Class 3/35% $522 $7,542,268 $29,145,546
TOTAL SAVINGS 10/1/2017 3/31/2023 $29,145,546
PREVIOUS RELEVANT BOCC ACTION:
February 18, 2015 - Awarded two-year contract to assist County with FEMA Community
Assistance Visit (CAV) audits and responses thereto; upon County eligibility to apply for CRS,
develop, fill out, and apply for CRS on behalf of County; and assist with developing floodplain
regulation programs and review projects for compliance with said regulations.
September 16, 2015 - Amendment No. 1 clarified term of Agreement and compensation is on a
fiscal year basis.
October 19, 2016 - Amendment No. 2 expanded professional services to include eight (8) projects
through October 19, 2018. 1. Program for Public Information (PPI); 2. CRS modification 2017 to
Class 5; 3. CRS annual recertification 2017; 4. Floodplain CAV February 2017; 5. Project
management of Repetitive Loss Area Analysis (RLAA) which is required for Class 4; 6. Project
management of Stormwater Master Plan for CRS credit; 7. Project management of Drainage
Maintenance Planning; and 8. CRS annual recertification 2018. Total two-year total cost $412,500.
September 27, 2017 - Amendment No. 3 added Scope of Services for post-Hurricane Irma damage
assessment at an hourly rate of $150 per hour.
March 21, 2018 - Amendment No. 4 amended the Scope of Services by: eliminating Projects 1-4
from Amendment No. 2 due to their completion; renumbering Projects 5-8 (to 1-4) as follows -5 to
2, 6 to 3, 7 to 4, and 8 to 1; and adding Project 5. CRS annual recertification 2019 and Project 6.
CRS Class 4 ISO verification visit. Total two-year total cost from March 21, 2018 to March 21,
2020 of $294,750.
November 20, 2019 - Amendment No. 5 added Projects including drafting a new floodplain
ordinance, assisting with floodplain mapping, and developing a mobile home replacement analysis;
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amended the compensation remaining to $327,525; and extended the date of the contract through
September 30, 2021.
September 16, 2020 - Amendment No. 6 revised projects necessary for a Community Rating
System (CRS) application for Class 4 which would yield a 30% discount (going from a savings of
$5,135,345 to $6,156,964 annually) for National Flood Insurance Program (NFIP) following
October 2020; decreasing the total FY 2020 - FY 2021 cost by $1,800 from $327,525 to $325,725;
postponing certain projects or portions thereof from FY 2020 to FY 2021; deleting or discontinuing
certain projects; and adding a new CRS Program Management Support Services project.
September 15, 2021 Amendment No. 7 amended Scope of Services related to projects necessary
for obtaining and maintaining a Community Rating System (CRS) Class 3 which yields a 35%
discount (going from a Class 5 savings of $5,135,345 to Class 3 savings of $7,542,268 annually) for
National Flood Insurance Program (NFIP) commencing April 2022; proposing completion of an
ordinance project, continuing annual projects, and adding projects required, and recommended, for
maintaining Class 3; Compensation not to exceed $417,250 composed of $133,750 in FY22,
$198,750 in FY23, and $84,750 in FY24.
CONTRACT/AGREEMENT CHANGES:
Eighth Amendment for FY22 - FY24 to adjust both the Scope of Services and Compensation as
described in Exhibit A.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Lehr Amendment 8
Lehr.02_18_2015.Original Contract
Lehr COI Signed
FINANCIAL IMPACT:
Effective Date: March 16, 2022
Expiration Date: September 30, 2024
Total Dollar Value of Contract: $459,250 over three fiscal years
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds: Fund 180
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
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Insurance Required: Yes
Additional Details: Cost savings to residents estimated to be about $7.5 Million annually
Total contract amount for extension period totals $459,250. Amendment proposes $175,750 in
FY 2022, $198,750 in FY 2023, and $84,750 in FY 2024.
REVIEWED BY:
Rick Griffin Completed 02/24/2022 7:55 AM
Maureen Proffitt Completed 02/24/2022 8:07 AM
Assistant County Administrator Christine Hurley Skipped
02/24/2022 3:53 PM
Paunece Scull Completed 02/25/2022 11:44 AM
Purchasing Completed 02/25/2022 11:58 AM
Budget and Finance Completed 03/01/2022 9:07AM
Maria Slavik Completed 03/01/2022 9:56 AM
Ed Koconis Completed 03/01/2022 10:01 AM
Liz Yongue Completed 03/01/2022 10:58 AM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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$2,250$9,000$4,500$9,000$9,000
Cost
$12,000$12,000$24,750$54,000$18,000$72,000$36,000$36,000$22,500$37,000$77,500
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$750
7,500
$3,000$4,500$8,250$6,000$3,000$3,000
$12,000
$18,000$24,000$12,000$13,500
FY2024
$750
7,500
$3,000$4,500$8,250$6,000$3,000$3,000
$18,000$24,000$12,000$12,000$13,500
FY2023
$750
$3,000$4,500$8,250$6,000$7,500$3,000$3,000
$12,000$12,000$18,000$24,000$12,000$12,000$37,000$50,500
FY2022
$150$150$150$150$150$150$150$150$150$150$150$150$150$150$150$150
Rate
156090
80806060
165360120480240240150250520
Hours
mendment
A
24 8th
22 - FY
Community Rating System Program Management Support Services
Project Budget FY
A
Task 2a. Attend LMS workgroup meetingsTask 2b. Coordinate with the LMS work group to ensure compliance with the CRS requirements and provide CRS Task 2c. Prepare the required annual
CRS progress report.Task 3a. Monthly review of all Elevation Certificates submitted during the prior month.Task 3b. Prepare and submit Elevation Certificates to ISO and resolve any
issue with the submitted Elevation Task 4a Collect repetitive loss data and prepare the required CRS annual reportTask 5a. Prepare for and conduct 2 annual meetings of the working groupTask
5b. Collect building and insurance data for all the municipalities and update spreadsheet required by the PPI.Task 5c. Prepare annual progress report that includes data for all participating
municipalities.Task 5d. Prepare and present the 5-year annual update to the BOCC for adoption.
Exhibit
Project 1Drafting Ordinances Assist with drafting amendments to Chapter 122 and 6, incorporating new coastal floodplain maps and State of Florida Total for ProjectProject 2Monroe County
Local Mitigation Strategy (LMS) for CRS PrerequisiteTotal for Project 2Project 3Annual Review of Elevation Certificates for Required Annual SubmittingTotal for Project 3Project 4Repetitive
Loss Area Analysis Annual ReportTotal for Project 4Project 5Program for Public Information (PPI) Management Total for Project 5
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$9,000$6,000$9,000$3,000$9,000$9,000
$54,000$54,000$24,000$30,000$24,000$48,000$12,000$42,000
$141,000$459,250
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$27,000$27,000$84,750
$9,000$6,000
$24,000$30,000$24,000$48,000
$141,000$198,750
$9,000$3,000$9,000$9,000
$27,000$27,000$12,000$42,000
$175,750
$150$150$150$150$150$150$150$150$150$150$150$150$150$150$150$150
60406080206060
360360160200160320940280
3,065
Task 6a. Coordinate with all departments to collect and prepare documentation for submission with the CRS AnnualTask 7a.Organize current documentation for score under 2023 Coordinators
ManualTask 7b.Coordinate with staff in various departments for documentation for CRS currently credit activities.Task 7c. Score all documentation collected from staff to verify CRS
credit scores in all existing and new CRS activities.Task 7d. Prepare documentation for submission to ISO.Task 7e. Participate in the CRS Verificatioon VisitTask 7f. Coordinate with
ISO post vist for follow questions and document request. Task 8a. Conduct staff meeting to prepare for the CAVTask 8b. Collect and review permit documents to be submitted as part of
the CAV processTask 8c. Attend the 2-day CAV meetingTask 8 d. Assist with collecting follow-up permit documentsTask 8 e. Prepare a written response the CAV findings
Project 6Annual Recertification Processes and SubmissionTotal for Project 6Project 72023 Verification for CRS Class 3 - Revised for 2023 CRS Coordinator's Manual /RR2.0Total for Project
7Project 8 2022 FEMA/State Community Assistance Visit (CAV) Total for Project 8Total for all projects
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E.L. DISEASE - POLICY LIMIT$
DESCRIPTION OF OPERATIONS below
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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OFFICER/MEMBER EXCLUDED?
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E.L. DISEASE - EA EMPLOYEE$
If yes, describe under
E.L. DISEASE - POLICY LIMIT$
DESCRIPTION OF OPERATIONS below
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CHIEF FINANCIAL OFFICER
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This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law.
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3/28/20213/28/2023
QFSTPO;LORI L LEHR FNBJM;
LORI@LORILEHRINC.COM
GFJO;811401221
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LORI LEHR, INC.
3441 PITTMAN RD
DOVER, FL 33527
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Salespersons or Collectors
Outside
IMPORTANT: Pursuant to subsection 440.05(14), F.S., an officer of a corporation who elects exemption from this chapter by filing a certificate of election under
this section may not recover benefits or compensation under this chapter. Pursuant to subsection 440.05(12), F.S., Certificates of election to be exempt issued
under subsection (3) shall apply only to the corporate officer named on the notice of election to be exempt and apply only within the scope of the business or
trade listed on the notice of election to be exempt. Pursuant to subsection 440.05(13), F.S., notices of election to be exempt and certificates of election to be
exempt shall be subject to revocation if, at any time after the filing of the notice or the issuance of the certificate, the person named on the notice or certificate
no longer meets the requirements of this section for issuance of a certificate. The department shall revoke a certificate at any time for failure of the person
named on the certificate to meet the requirements of this section.
DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13E01281107QUESTIONS? (850) 413-1609
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