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Item Q1
R/2 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor David Rice, District 4 Mayor Pro Tem Craig Cates, District 1 The Florida Keys Michelle Coldiron, District 2 Vacant, District 3 Holly Merrill Raschein, District 5 County Commission Meeting March 16, 2022 Agenda Item Number: Q.1 Agenda Item Summary #10358 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Report for March 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Qbdlfu!Qh/!29:6 R/2 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Lindsey Ballard Completed 03/01/2022 1:20 PM Board of County Commissioners Pending 03/16/2022 9:00 AM Qbdlfu!Qh/!29:7 R/2/b M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: March 1, 2022 SUBJECT:County Divisions’ Monthly Activity Report for March 2022 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT – MARCH 2022 Airports: Key West International Airport 2 Meet w/ Commissioner Coldiron and Design Team – Concourse A Design Review 8-11Airports Council International – Airport’s CEO Conference 14 Concourse A Cost Estimate/ 60% Design Review and Reconciliation 15 Concourse A Design Update – Commissioner Briefings 21 60% Concourse A Design Cost Review 23 Meet w/ Jacobs Team –Future Commercial Apron Phasing Development Discussions 28 Meet w/ TSA FSD Jason Martin re: Re-Federalization of Key West International Airport Florida Keys Marathon International Airport 3 Meet w/ Mayor and City of Marathon personnel for Environmental Comp Plan Amendment 15 MTH Airport/ FAA Full Scale Emergency Exercise Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!29:8 R/2/b Extension Services: Number of services provided: 46 phone calls, 73 emails, 51 one on one consults, 9 office visits/visits to clients, 26 learning events with 602 participants, 6 media submissions, and 338 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $135,425.28; Remaining Balance: $96,547.72; Percentage of budget spent and/or encumbered year-to-date: 58.4% The County Extension Director/Family & Community Development Agent accomplished the following activities: Alicia presented and attended the Joint Council of Extension Professionals, Extension Leadership Training. She presented the Community Voices, Informed Choices program to a national Extension audience. The presentation focused on how to facilitate community forums to encourage diverse views and perspectives. The Southeast Florida Climate Compact held its annual meeting in Key Largo to plan 2022 education, research, and outreach including an update of the Regional Climate Action Plan. Alicia intends to contribute to the Education and Outreach Chapter. Alicia worked with upper keys community groups to teach money matters inflation to 17 senior citizens. We discussed how and where to save on expenses when costs are going up. Alicia worked with three afterschool groups to teach the lifecycle of a plastic bottle to 88 elementary students. The Environmental Horticulture Agent accomplished the following activities: Michelle worked with students from the National Honor Society and Key West Botanical Garden Society on planting an Endangered Plant & Conservation Garden at The Children’s Montessori School in Key West. The garden will be used to foster awareness about the rare and endangered plants in the Florida Keys. 9 Master Gardener Volunteers were docents for spring garden tours for Garden Club of the Upper Keys and Key West Garden Club. Over 1,000 residents and visitors to the Keys attended the different spring garden tours and were given information about the native and ornamental plants that grow in our region. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Michelle was asked to participate in a commercial horticulture committee on climate change. The committee is made up of Extension Agents from across south Florida to address climate change awareness for the commercial landscape audience. 2 Qbdlfu!Qh/!29:9 R/2/b The FloridaSea Grant Marine Extension Agent accomplished the following activities: Shelly was awarded the Georgia Adopt A Stream Legacy Trainer award for 10 years of training volunteers to collect ambient water quality data. Shelly was listed in the “Who is who is sponge science 2022” in the World Porifera Database, this is an international list of 389 sponge scientists! Link: https://www.marinespecies.org/porifera/porifera.php?p=sourcedetails&id=422343 Shelly taught 6 students with the UF Levin College of Law about oyster reef permitting and sponge ecosystem services. The Florida Marine Debris working group held its first meeting and Shelly was invited to contribute to the discussion about potential recycling of end-of-life fishing gear in the South Florida, which includes traps, trap line, trap cement, and monofilament fishing line. Emergency Services: FIRE RESCUE Continue to participate in new EOC plan and design meetings as requested Participate as needed with transition and integration concerns relative to the new ERP software Continue to work on customized reports for management review for decision making purposes Working on developing department purchasing oversight and budget review process in conjunction with Workday Assisting with hiring and related activities to onboard 24 new firefighters in support of SAFER Grant Work continues on flood panel installation for MCFR headquarters to harden building against potential hurricane impact FIRE EMS/TRAUMA STAR Trauma Star flew a total of 92 flights; 18 Trauma, 6 Stroke, 9 Cardiac, and 59 Interfacility transports Meeting with Florida Park Service to discuss community outreach opportunities for MCFR Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Monthly Trauma Star Flight Team Meeting Monthly Baptist Collaboration Meeting Keys Health Ready Coalition Meeting with update on UF CC-PM Course SIDA and FAA Part 139 renewal at KWIA National Fire Academy S0729 Incident Safety Officer completed Meeting with Logistics Division and Boundtree to discuss EMS equipment options for upgrades and cost savings 3 Qbdlfu!Qh/!29:: R/2/b Review Mercury Medical purchase of AirTraq to ensure delivery ofagreed training opportunities for equipment Covid testing continued with ICO reporting results to FDOH database Marathon Airport Full Scale Disaster Exercise completed 02/15/22 Advanced WebEOC training Review of SOP 700.05 Baker Acts for possible revisions FIRE ACADEMY/TRAINING Target Solutions – continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting Scheduled multi-company training and posted to operations calendar Hosted Facility Training, including live fire training 1 - Driver operator signed off 1 – Paramedic signed off New hire testing for a week, including interviews Selected 24 individuals for SAFER grant fulfillment who started on 2/28 LFTI – live fire training instructor, refresher course held; 16 in attendance Met with Rob Wickens from HAZMAT Resource for video showcasing MCFR; 3 days of video and interviews for short video clip KWIA Continued role as Division Chief of Aviation, overseeing ARFF Operations at Key West International Airport (EYW) and Trauma Star Operations Provided fire extinguisher (Class D) training to ARFF personnel with real product, provided by vendor at no cost Held Trauma Star Monthly Meeting Continued orientation and EYW ARFF familiarization for three new ARFF firefighters Staffed EMS Standby / Fire Watch for one music concert at East Martello Event Grounds Attended week-long ARFF Working Group Leadership Conference in Dallas, TX Participated and helped plan / coordinate the annual EYW AEP Review and Tabletop Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Exercise Received and placed into service new set of Hurst Extrication Tools at FS 7 Received and placed into service new F450 as ALS first response ARFF 207 Conducted extrication training for all shifts at FS 7 FIRE MARSHAL Completed 45 Plan Reviews for New Construction or Renovation Permits Completed 52 Life and Fire Safety Inspections for New Construction or Renovation Permits Held 9 Meetings to review Fire protection requirements with Designers/Contractors/Owners 4 Qbdlfu!Qh/!2:11 R/2/b Attended 4 Pre-Construction/Construction Meetings Attended 1 Development Review Committee Meeting(s) Completed 2 ROW/Road Abandonment Reviews/Letters Performed 16 Annual Fire and Life Safety Inspections Performed 29 Vacation Rental Annual Inspections Fulfilled 7 Responses for Public Information Requests / Fire Incident Report Requests Published 1 Fire Prevention Public Service Announcement/Social Media Message Processed 1 Fireworks Permit Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* 5 Qbdlfu!Qh/!2:12 R/2/b VETERANSAFFAIRS CLIENTSTATISTICALDATA MONTHLYREPORT February22 CLIENTSASSISTED 6! 0§®¤ # ««² ΓΑΐ ЊАЍА #«¨¤³ $ ³ .¤¶ #«¨¤³² ЌЌ &¨¤«£ 6¨²¨³²Ζ #®¬¯¤² ³¨® £ 0¤²¨® &¨«¨¦² ЌЉ Ћ &« ¦ 0±¤²¤³ ³¨® (®¬¤«¤²² 6¤³¤± ² !²²¨²³¤£ Ћ ЊБА #®¬¬´¨³¸ )µ®«µ¤¬¤³ "® ±£ ®¥ 6¤³¤± ² !¯¯¤ «² (¤ ±¨¦² Њ Ѝ - ± ³§® -®¡¨«¤ /¥¥¨¢¤ \[ĻğķƷŷĻĭƚƚƩķźƓğƷźƚƓŅƚƩƒǒƌƷźƦƌĻƌƚĭğƌƓƚƓƦƩƚŅźƷĭƚƓƷƩźĬǒƷźƚƓƭƷƚ - ©®± #®¬¬´¨³¸ %µ¤³ ƚƓĻĻƷĻƩğƓƷƚƷğƌźƓŭυЊЋƉ VETERANSTRANSPORTATIONPROGRAM ВЏ 4± ²¯®±³ ³¨® # ««² ЋЉ 6¤³¤± ² 4± ²¯®±³¤£ MCVADTransp.Resumed10/13/2021 FINANCIALAWARDDATA 2¤³±® ¢³¨µ¤ 0 ¸¬¤³² υЊЍЋͲАЌЎ͵БЏ υЌЏВͲВЎЏ͵ЎЋ 2¤®¢¢´±¨¦ !´ « 0 ¸¬¤³² ThefinancialdatacapturedmonthlywillvaryduetotheVeterans!£¬¨¨²³± ³¨®Ȍ²variabletimeframeinadjudicating Foranyfurtherinformationregardingthisreport,pleasecontactCathyCrane,DirectorofVeteransAffairs@ext.5156 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:13 R/2/b Employee Services- February, 2022 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts (9): FL Blue Better You Heart Healthy Webinar (02/01/2022); Nationwide Visits (02/08/2022, 02/09/2022, 02/10/2022); Quantum EAP Balanced Living Newsletter (02/09/2022); VALIC Visits (02/15/2022, 02/16/2022, 02/17/2022); FL Blue Better You 5 Week Lifestyle Nutrition Webinar (02/23/2022) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, HR Executive Administrator 6. Employee Services Monthly Meeting 7. Nationwide Onsite Visits Key West, Marathon, Key Largo 8. VALIC/AIG Onsite Visits Key Largo, Marathon, Key West 9. Workday - Coordination with ClearTrack for File Prep 10. Phone support to general benefit questions 11. Phone/in- 12. Processing of MN Life Claims 13. Processing of MN Supplemental Life Open Enrollment Applications 14. EGWP Age-In Census/Action Memos 15. Extensive Rx Support 16. Retiree Premium Register Prep 17. 2022 FMLA Tracker 18. funds is attributed to COVID-19 and members limited use of the plan. Employee Services/Benefits, Gallagher funds to dental plan participants in the form of benefit enhancements. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:14 R/2/b Employee Benefits Department 2020/2021 Monthly Report MARCH APRIL MAY JUNE JULY AUGUST 16 15 9 8 26 16 NEW HIRES 16 9 15 14 11 11 TERMINATIONS 3 3 1 1 4 3 NEW RETIREES MEDICAL 0 0 0 1 0 0 NEW RETIREES LIFE ONLY 2 4 0 5 1 0 DECEASED # LIFE CLAIMS 8 6 13 11 9 8 OTHER COVERAGE CHANGES 5 6 4 9 5 8 ACCOUNT CHANGES 1642 1642 1642 1642 1642 1642 ACTIVE WITH MEDICAL 120 120 120 120 120 120 ACTIVE NONMEDICAL 278 278 278 278 278 278 RETIREES WITH MEDICAL 96 96 96 96 96 96 RETIREES DVL ONLY 12 12 12 12 12 12 RETIREES WITH LIFE ONLY 5 5 5 5 5 5 SURVIVING SPOUSE 2 2 4 4 4 5 COBRA 0 0 0 0 0 0 WAIVER OF PREMIUM LIFE INS SEPT OCT NOV DEC FEB JAN 12 22 9 22 14 16 NEW HIRES 17 11 19 14 16 11 TERMINATIONS 2 1 0 3 4 1 NEW RETIREES MEDICAL 1 0 0 0 1 0 NEW RETIREES LIFE ONLY 2 4 0 1 1 0 DECEASED # LIFE CLAIMS 13 9 5 9 10 8 OTHER COVERAGE CHANGES 14 10 5 5 12 7 ACCOUNT CHANGES 1642 1642 1642 1642 1642 1642 ACTIVE WITH MEDICAL 120 120 120 120 120 120 ACTIVE NONMEDICAL 278 278 278 278 278 278 RETIREES WITH MEDICAL 96 96 96 96 96 96 RETIREES DVL ONLY 12 12 12 12 12 12 RETIREES WITH LIFE ONLY Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* 5 5 5 5 5 5 SURVIVING SPOUSE 7 0 6 5 4 4 COBRA 0 0 0 0 0 0 WAIVER OF PREMIUM LIFE INS Qbdlfu!Qh/!2:15 R/2/b Human Resources Worked on employee verifications for employment Worked on updating several job descriptions for departments Worked with the Assistant HR Administrator on complaint made by a Fire Rescue employee Set up PPP meeting for several policy revisions to be brought to the commissioners for review and approval: Juneteenth Holiday Removed State Attorney from holiday list in PPP Manual (no longer have BOCC employee) Correct GAL position titles on holiday list in PPP Manual Coion 4.08 H Certification Incentive Salary Increase. We no longer utilize the PAF to process work it is done in Workday now Met with a Building department employee on issues regarding her assistant needing additional duty pay Recruiting: In February, 2022, the County had 40 open positions for which we received 90 total applicants; 10 internal and 80 external. Of the 90 total applicants, 86 were deemed to have met the minimum requirements for the positions to which they applied, and 4 did not qualify. Of our 90 applicants 30 people reapplied. Total 31 current openings 0 re-posting from a previous posting, 11 were new postings during the month of February, 2022. Turnovers: We had 28 new hires (0 Temporary) and 0 promotions. We had a total of 5 resignations/retirements/terminations and 0 deceased for the month of February, 2022. Resignations-average year-to-date: 1.0% Retirements-average year-to-date: 0.50% Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:16 R/2/b Countywide Turnover by Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 51320155710612738682478 5252016644671034799473 5332017108103947117410386 53820181064611665477173 52620197511144312635566 5512020676238281285269 5972021435466576103362 60320224500000000009 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.97%1.36%1.95%1.17%2.34%1.36%0.58%1.56%1.17%1.56%0.39%0.78%15.20% 20161.14%0.76%0.76%1.14%1.33%1.90%0.57%0.76%1.33%1.71%1.71%0.76%13.90% 20171.88%1.50%1.88%0.56%1.69%0.75%1.31%2.06%1.31%0.75%1.88%0.56%16.14% 20181.86%1.12%0.74%1.12%2.04%1.12%1.12%0.93%0.74%1.30%1.30%0.19%13.57% 20191.33%0.95%2.09%0.19%0.76%0.76%0.57%2.28%1.14%0.57%0.95%0.95%12.55% 20201.09%1.27%1.09%0.36%0.54%1.45%0.36%1.45%2.18%1.45%0.91%0.36%12.52% 20210.73%0.54%0.91%0.73%1.09%1.09%0.91%1.27%1.09%1.81%0.54%0.54%10.39% 20220.73%0.91%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%1.49% Resignations and Terminations by Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 513201545948528462461 525201643256533677253 533201775825269547363 538201893349864345159 5262019638143311425454 5512020464128161053252 597202122333556572245 6032022336 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.78%0.97%1.75%0.78%1.56%0.97%0.39%1.56%0.78%1.17%0.39%0.78%11.89% 20160.76%0.57%0.38%0.95%1.14%0.95%0.57%0.57%1.14%1.33%1.33%0.38%10.10% 20171.31%0.94%1.50%0.38%0.94%0.38%1.13%1.69%0.94%0.75%1.31%0.56%11.82% 20181.67%0.56%0.56%0.74%1.67%1.49%1.12%0.74%0.56%0.74%0.93%0.19%10.97% 20191.14%0.57%1.52%0.19%0.76%0.57%0.57%2.09%0.76%0.38%0.95%0.76%10.27% 20200.73%1.09%0.73%0.18%0.36%1.45%0.18%1.09%1.81%0.91%0.91%0.36%9.44% 20210.36%0.36%0.54%0.54%0.54%0.91%0.91%1.09%0.91%1.27%0.54%0.54%7.54% 20220.54%0.54%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%1.00% Retirements (and Deaths) By Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 513201512124210210016 525201621211501122220 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* 533201733214212203023 538201813122201132018 526201912300101210112 551202021411012232019 597202121213101131117 6032022123 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.19%0.39%0.19%0.39%0.78%0.39%0.19%0.00%0.39%0.19%0.00%0.00%3.12% 20160.38%0.19%0.38%0.19%0.19%0.95%0.00%0.19%0.19%0.38%0.38%0.38%3.81% 20170.56%0.56%0.38%0.19%0.75%0.38%0.19%0.38%0.38%0.00%0.56%0.00%4.32% 20180.19%0.56%0.19%0.37%0.37%0.37%0.00%0.19%0.19%0.56%0.37%0.00%3.35% 20190.19%0.38%0.57%0.00%0.00%0.19%0.00%0.19%0.38%0.19%0.00%0.19%2.28% 20200.36%0.18%0.73%0.18%0.18%0.00%0.18%0.36%0.36%0.54%0.36%0.00%3.45% 20210.36%0.18%0.36%0.18%0.54%0.00%0.00%0.18%0.18%0.54%0.18%0.00%2.85% 20220.18%0.36%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.50% Qbdlfu!Qh/!2:17 R/2/b Human Resources Turnover Report Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:18 R/2/b Human Resources Information Systems Projects started that month 1 1. Follow up training for all departments Projects in progress that month 16 1. Workday Support/Training/Testing - ongoing 2. Time Clock Implementation coinciding with Workday 3. Housing Allowance Policy 4. Security Surveillance Project - ongoing 5. Workday Additional Training Material - ongoing 6. Uniform Policy 7. Workday Weekly/Monthly Reports - ongoing 8. New Hire Orientation/Compliance Tracking and Reports in Workday ongoing 9. Remote Workers department set up and tracking in Workday helpdesk ticket submitted 10. Position ID# editing and tracking for departments 11. Employee Performance Review Workday Testing and Revision 12. Time clock exchange 13. Time clock employee enrollment and training 14. Benefits premium refunds setup and completion in Workday 15. Changes to internal application process in Workday 16. Onboarding routes to supervisors as well as employees for efficiency improvements Project Finished that month 3 1. Onboarding routes to supervisors as well as employees for efficiency improvements 2. Changes to internal application process in Workday 3. Time clock exchange Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:19 R/2/b Safety and Security Office The Safety and Security Office is beginning the physical implementation of security measures at County facilities in compliance with our Security Plan. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:33 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* R/2/b Qbdlfu!Qh/!2:34 R/2/b PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County’s habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump- out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:35 R/2/b Qbdlfu!Qh/!2:36 R/2/b Special Note for March, April,May, & June 2020: The Monroe County Planning & Environmental Resources rd offices closed effective March 23 in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as ofJune 1, 2020. Offices fully reopened on April 12, 2021. Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 800 700 600 500 400 300 200 100 0 2010201120122013201420152016*2017*2018*2019*2020*2021*2022* thru Jan. * Includes ROGO Allocation Applications Qbdlfu!Qh/!2:37 R/2/b 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage12104 Appeals & Settlements 1 11 58 Development Agreements 0 10 01 Environmental Resources 3 30 39 FLUM Amendments3 10 26 Historic Preservation 4 33 111 Home Occupation 0 10 01 LDRD02013 LUD Amendments 3 12 17 Major Conditional Use 0 10 23 Minor Conditional Use3 46 316 NROGO 0 01 01 Plats 1 00 23 Pre-App 12 13 19 12 56 Public Assembly1 24 512 Road Abandonment0 10 12 ROGO/ROGO Exemptions 50 67 34 66 217 Shoreline Approvals 1 00 01 TDR 0 01 01 Temp Const Staging0 02 02 Text Amendments 8 12 6 430 Tier Amendment 1 22 05 Time Extensions 2 00 02 TRE transfer0 13 04 Vacation Rentals 26 102 265 75 468 Variance11 84 629 Variance - Dock (Long) 1 00 12 Variance - PC 0 22 37 Total 132230 356 193 911 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:38 R/2/b 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage2147 Appeals & Settlements 3 14 Development Agreements 3 3 Environmental Resources 6 16 720 FLUM Amendments 1 1 Historic Preservation 9 46 625 Home Occupation 11 LDRD1135 LUD Amendments 1 11 3 Major Conditional Use 1 11 14 Minor Conditional Use6 13 10 NROGO Other Traffic Reviews 22 Plats 4 2 39 Pre-App 14 621 14 55 Public Assembly2 1 3 Road Abandonment1 14 17 ROGO/ROGO Exemptions 47 28 44 45 164 Shoreline Approvals TDR 1 1 Temp Const Staging Text Amendments 2 82 315 Tier Amendment 1 1 Time Extensions 3 21 17 TRE transfer Vacation Rentals 63 59 70 72 264 Variance3 27 416 Variance - Dock (Long) 3 3 Variance - PC 4 15 Total 168121 177 105 635 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:39 R/2/b 2021 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 14 Appeals & Settlements 2 21 38 Development Agreements 1 1 Environmental Resources 7 610 730 FLUM Amendments Historic Preservation 6 98 528 Home Occupation 22 LDRD 12 3 LUD Amendments Major Conditional Use 1 1 35 Minor Conditional Use3 44 516 NROGO Other Traffic Reviews 1 3 15 Plats 1 45 Pre-App 17 24 22 17 80 Public Assembly 22 37 Road Abandonment1 1 2 ROGO/ROGO Exemptions 55 58 80 68 261 Shoreline Approvals TDR Temp Const Staging 2 2 Text Amendments 25 18 Tier Amendment 1 1 Time Extensions 6 17 TRE transfer 1 1 Vacation Rentals 40 75 66 74 255 Variance8 89 11 42 Variance - Dock (Long) 11 2 Variance - PC 4 48 Total 144198 225 203 770 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:3: R/2/b 2022 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 Appeals & Settlements Development Agreements Environmental Resources FLUM Amendments Historic Preservation 3 3 Home Occupation LDRD LUD Amendments Major Conditional Use Minor Conditional Use NROGO Other Traffic Reviews 1 1 Plats Pre-App 7 7 Public Assembly2 2 Road Abandonment ROGO/ROGO Exemptions 20 20 Shoreline Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions TRE transfer Vacation Rentals 9 9 Variance2 2 Variance - Dock (Long) Variance - PC Total 45 45 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:41 R/2/b 2017 Jan Planning & Environmental Resources Applications 2018 Jan Year to Date through 2019 Jan 2020 Jan Jan 2017 vs Jan 2018 vs Jan 2019 vs Jan 2020 vs Jan 2021 vs Jan 2022 2021 Jan 2022 Jan 8 6 4 2 0 Chart excludes: Pre-Apps, ROGO, ROGO Exemptions, Vacation Rentals & Vacation Rental Exemptions Qbdlfu!Qh/!2:42 R/2/b 2017 Jan Planning & Environmental Resources 2018 Jan Pre-Apps, ROGO & Vacation Rentals Application 2019 Jan 2020 Jan Year to Date through 2021 Jan Jan 2017 vs Jan 2018 vs Jan 2019 vs Jan 2020 vs Jan 2021 vs Jan 2022 2022 Jan 35 44 30 25 20 15 10 5 0 Qbdlfu!Qh/!2:43 R/2/b GIS Accomplishments – January 2022 GIS Projects -Data/Map Requests/Technical/Web App Development - Oracle APO Project –Planning - Karen Pleasant –Oracle Consultants - CRS – Repetitive Loss – Record Updates – Floodplain – Lori Lehr - Key West Harbor Project – GIS Mapping – Marine Resources – Brittany Burtner - Private – Vacant Lands – GIS Updates – MCLA – Christine Hurley - ArcGIS Install – Planning – Hunter Hemphill - Elevation Certificates – GIS Updates - Building Footprints – GIS Updates - FLUM/LUD/Tier Amendments – Mapping – Planning Physical Address Assignments: 7 GIS Data Requests: 3 Public Planning & Environmental Map App Usage – January 2022 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:44 R/2/b Marine Resources Office - Accomplishments- February 2021 through January 2022 Channel Marker Program: Channel Marker/Buoy Replacements 12 11 10 8 8 6 4 2 2 100000000 0 FebMarAprMayJuneJulyAugSeptOctNovDecJan 20212022 Month Channel Marker/Buoy Replacement Costs Feb '21 $950.00 Mar $0.00 Apr $0.00 May $8,900.00 June $0.00 July $15,540.00 Aug$0.00 Sept $14,347.00 Oct $0.00 Nov$0.00 Dec $0.00 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Jan '22 $0.00 Total $39,737.00 Total annual costs for marker/buoy replacements for the past twelve-month period werehigher than the cost during the same timeframe in 2021 ($25,087) but are still below our annual budgeting amount of $60,000. Qbdlfu!Qh/!2:45 R/2/b Derelict Vessel Program: Derelict Vessels Removed = 80 20 18 16 12 121212 10 8 8 4 4 12100 0 JanFebMarAprMayJuneJulyAugSeptOctNovDec '21 Month Derelict Vessel Removal Costs $17,575.00 February 2021 $97,668.00 March $68,584.00 April $7,600.00 May $28,325.00 June $3,415.00 July $70,615.00 August $76,638.00 September $0.00 October Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* $0.00 November $56,101.00 December $99,993.00 January 2022 $526,514.00 Total There were a total of 83vessels removed in the past twelve-month period with significantly higher costs compared to the same timeframe in 2021 ($282,508). However, 59of these vessels were grant-funded through the FWC Derelict Vessel Removal Grant Program which represents a cost savings of $404,460 to the County (or 75% of total expenditures)in the past twelve-month period. These costs are included in the table above. Qbdlfu!Qh/!2:46 R/2/b CODE COMPLIANCE DEPARTMENT ACTIVITY JAN 01, 2022 - JAN 31, 2022 The Code Compliance Department responds to complaints received from various sources, walk- ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NEW CODE CASES OPENED LONGORIA 11 LINK 5 HALL 11 GARCIA 21 CUTIE 6 ANDERS 12 JAN, 2022 Qbdlfu!Qh/!2:47 R/2/b TOTAL INSPECTIONS & ACTIVITIES RODRIGUEZ 69 McPHERSON 307 LONGORIA 96 LINK 69 HALL 25 GRANT 105 GARCIA 102 CUTIE 83 ANDERS 155 JAN, 2022 Mitigation 3 Dismissed 1 New Final Order 4 Collections Cases 3 Land Clear 3 VR Cases 0 Sewer Cases 24 Unsafe Cases 2 Regular Cases 32 Upper Keys 29 Middle Keys 39 Lower Keys 3 CASES HEARD BEFORE SPECIAL MAGISTRATE JAN, 2022 Qbdlfu!Qh/!2:48 R/2/b Qbdlfu!Qh/!2:49 R/2/b Qbdlfu!Qh/!2:4: R/2/b Qbdlfu!Qh/!2:51 R/2/b ENGINEERING SERVICES / ROADS Bridge #904982 Tubby’s Creek (Card Sound) and Bridge #904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: FDOT advised staff that funding is being programmed in FDOT’s Work Program to fund Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. Engineering design and permitting funds were re-programmed to FDOT FY 2023 and construction funds were advanced to FY 2025. Draft RFQ for design services was submitted to FDOT LAP for review December 2021. Staff received comments from FDOT and provided responses to finalize the RFQ. th Staff has a meeting scheduled with FDOT personnel on March 14 to review Work Program funding for the project. Bimini Drive (Duck Key) Bridge Replacement: Construction of Mechanically Stabilized Earth (MSE) retaining wall on east end of south side of bridge is ongoing. Sheet pile wall and concrete piles on east end of south side of bridge have been installed Contractor completed the sheet pile wall on the west end of the bridge and is working on installation of the concrete piles. FKEC removed the temporary electrical line from the bridge to clear the way for FKAA to perform final tie in of the sub aqueous water line. Harbor Drive (Duck Key) Bridge Replacement: Engineering design and permitting is ongoing and design is at 90% submittal phase for the permanent bridge replacement project. Strengthening of west lane of the bridge has been completed and both lanes were opened th for traffic on February 18. Seaview Drive (Duck Key) Bridge Replacement: Engineering design and permitting is ongoing and design is at 90% for the permanent bridge replacement project. FDOT removed load restrictions on 10/27/21. The bridge was opened to traffic on December 17, 2021. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Cudjoe Gardens Drainage Rehabilitation Project: Change order addition completed January 2022. Project is 100% Complete. Final invoice and project closeout documentation has been submitted. 1st Street and Bertha Street – Key West Drainage Improvement Project: Staff submitted and recieved FDOT SCOP reimbursement request in the amount of $311,884.61. FDOT SCOP agreement extended to December 31, 2022. City of Key West invoiced for their partial share in the amount of $278,955.11 through December 2021. Qbdlfu!Qh/!2:52 R/2/b 5 Phases remain – Flagler to Fogarty (east and west side) Flagler to Venetia (east and west side), milling and resurfacing Flagler. Project 55% complete overall and substantial completion scheduled for early November 2022. Sands-Big Pine Key SLR Roadway Pilot Project: DEO - CDBG-MIT Grant agreement on March BOCC agenda for approval. Staff is awaiting receipt of CDBG program fully executed grant agreement in order to proceed. Staff uploaded Sands Environmental Assessment to DEO Environmental Department Sharepoint site on 2.11.22. Design – revised SFWMD permit pending for added Avenue G scope. Twin Lakes-Key Largo SLR Roadway Pilot Project: FDEM - HMGP Grant agreement – Staff submitted signed and sealed bid set plans, specifications, all permits; and a draft of 2019 staff reimbursement hours to FDEM Sharepoint site on 2.16.22 for the Phase 1 portion review by FDEM. FDEM Phase II construction portion is currently considered a back-up project per FDEM with no award pending at this time. Phase II award is contingent of Phase I approval by FDEM. Design consultant - Amendment 7 for FDEM required H&H study approved at February BOCC meeting. Design consultant – received permit set. FDEP- Resilient Florida Infrastructure Grant Program - Staff notified of grant award in the amount of $3,931,269. For construction and construction engineering services for the project. Anticipate grant documents from FDEP after July 2022. Staff is anticipating/awaiting construction grant funding in order to proceed with construction bidding. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: CEI consultant contract on March BOCC agenda. Construction bid advertised on January 19, 2022,with opening March 1, 2022. FDOT Maintenance Memorandum of Agreement approved duringFebruary BOCC meeting. GIS Based Roadway Asset Management and Work Order System: Task order for HDR Engineering Services Inc. to evaluate asset management systems Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* based on county Road Dept. needs was approved duringJanuary BOCC meeting. nd Kick off meeting held on February 2. Meetings with Roads staff and IT are scheduled for the first week in March Roadway Vulnerability Study and Capital Plan: thrd Two public outreach virtual meetings were held on February 17and 23to provide information and update to the public. Consultant and staff continuing to work on additional conceptual design areas and implementation plan. Qbdlfu!Qh/!2:53 R/2/b Koehn Subdivision-Big Pine Key Roadway and Drainage Project: Phase 1 - Koehn Ave from Louise Street to end, Central Avenue from Louise Street to Driftwood Street – paving and shoulder work complete. Phase 2 –Koehn Avenue and Central Avenue from Geraldine to Louise Street – paving on Central Avenue in progress. Phase 3 – side streets from Geraldine to Big Pine Street -mill and resurface in progress Phase 4 - Pine Avenue from Driftwood to Geraldine -reworking limerock base. Phase 5 - Loma Lane milling and resurfacing complete 2.22.22. Change Order 1 to extend project area to end of Louise Street approved in November 2021. Change Order 2 to rework limerock on McClean Street approved in February 2022. Project is 35% complete. Contract time is 273 calendar days. Substantial completion to be achieved by July 5, 2022. Key Largo III – Burton Drive Consultant working on revised roadway and drainage design. Meeting February 24, 2022, to discuss. Staff working on FDOT SCOP grant application. Boca Chica Road Hurricane Irma Repairs Project: Plans and specifications are complete Project was advertised for construction bid February 23, 2022. Bid opening date is scheduled for April 13,2022 Card Sound Road Mill/resurface/restriping: Staff has requested that FDOT program SCOP grant funds in the amount of $2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially fund construction and CEI. Staff participated in a meeting with Ocean Reef Club and public safety personnel to discuss potential safety improvements that can be incorporated into the resurfacing project on December 7, 2021. Roadway design is ongoing. 30% Design plans were submitted 2/21/22 and are under staffreview Staff is preparing a contract amendment for the consultant that adds tasks needed to comply with SCOP grant requirements Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Card Sound Bridge Project Development & Environment Project Staff met with FDOT Planning and Environmental staff to determine steps to begin PD&E phase for eventual replacement of Card Sound Bridge. nd Second meeting with FDOT to determine next steps is scheduled for March 2. Duval, Whitehead, and Front Street Roadway Improvement ILA w/ City of Key West: Utility work is ongoing. Qbdlfu!Qh/!2:54 R/2/b Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. Hurricane Irma No Name Key Bridge Repairs: Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. Key Deer Boulevard Roadway Repairs: Design phase for construction is ongoing. Received ground penetrating radar data from the consultant. Crane Boulevard, Sugarloaf Shared Use Path In response to requests from residents for sidewalk on Crane Boulevard staff submitted a grant application to the FDOT Transportation Alternatives Program (TAP) for engineering design and permitting costs to fund the project. If awarded, funds would be programmed in the FDOT work program in FY 28 On Call Engineering Services Contracts Six on call contracts were approved at the February BOCC meeting. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs Repair work completed. FEMA mitigation required as a final step after repairs include increasing the height of the existing flood panels. Procuring professional services for the design. Sheriff’s Residence Roof sheathing and waterproof membrane installed. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Blue Heron Park Community Center: Work is complete. Harry Harris Park: Wilkinson Point & Beach Jetty: Mobilization began February 24, 2022. Key Largo Community Park: Project in closeout review with FEMA. Verifying no additional mitigation scope required to close this location. Qbdlfu!Qh/!2:55 R/2/b Long Key Transfer Station Metal Building and Recycle Bin Repairs: Change Order requiring BOCC approval for necessary structural repairs is drafted for the March BOCC meeting. rd Marathon Annex 63 Street: The flood panels which were delayed have arrived allowing for installation to begin February 22, 2022. Irma repair work has competed. Mitigation work is being designed which includes building protection at the canal wall. Marathon, Monroe County Senior Meal Site: Replacement roof given to Project Management to complete. Begun procurement of scope provided by Citizen’s Insurance Report. Veteran’s Memorial Park: Engineered construction documents for restroom building expected March 1, 2022. RFP being reviewed for the replacement of the pavilion and tiki huts. West Martello: Citadel & Archway repairs Grant funds may support additional storm related repairs. Seawall The RFP Pre-Bid Job Walk was held February 11, 2022, and the RFP will be opened March 24, 2022. The USACE permit will be extended. Special Projects and Initiatives Following is a list of projects focusing on improving organizational efficiencies. Building and Grounds Standardizations Knowledgebase: Standardizations have been compiled and documented over the past five years developing a more comprehensive basis of design and owner preferred requirements for new construction and repairs. Working to create Wiki design base of standards “Wiki-Build”. A Wiki is a Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* collaboratively edited content management system. Continuing Services Contracts: Construction Auding Continuing Services Contract: RFP approved at the February BOCC meeting and has been advertised. Small Engineering Continuing Services Contract: RFQ under review. Preparing to advertise in March. CMAR Continuing Services Contract: RFP under review. Preparing to advertise in March. Post Disaster Staffing Continuing Services Contract: Qbdlfu!Qh/!2:56 R/2/b Preparing draft. Post Disaster Mold Remediation Continuing Services Contract: Preparing draft. – CAP: Final version of building list provided. Buildings schedule to begin on site assessments in March. Preparing for the addition of Parks to the software. Gato and Murray Nelson Security Coordination Upgrades – HR: Assisting in the coordination of security upgrades including access control. Work will begin the third week of February. Historic Florida Keys Foundation Preservation Awards: Award ceremony scheduled for March 12, 2022. The County has been nominated for work completed at the West Martello and the 1892 Sheriff Residence and Jail Museum. Capital/Grant Funded Studies or Construction Projects Bernstein Park Re-Sod/Turf –CAP: Parks and Beaches Director assessing options to determine project as a sod replacement or an artificial turf installation. Big Pine Lower Keys Scenic Viewing Area/Swimming Hole – Construction approximately 70% complete. Bathroomconstruction is ongoing. Electric service being installed to the site. Clearing & grubbing for new sidewalk connection along US-1. Big Pine Senior Meal Site – TBD: Location will be demolished after final items are relocated. Assessing options for long term solution. Blue Heron – Big Pine Senior Meal Temporary Relocation – CAP: Network connectivity installed and staff preparing to occupy office space. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Initial work required for occupancy ready to begin. Blue Heron – Pickleball Court Improvements – CAP: Courts will be expanded five feet to add a safety buffer past the end lines. Extension work being procured. Assessing possible economies of scale to include some parking area. Boca Chica Shoreside Facility – TBD: Began coordination with Marine Resources and Planning to assess options for support of a shoreside facility on Stock Island. Qbdlfu!Qh/!2:57 R/2/b Lots on Stock Island have been cleared of debris. Receiving a proposal for the programming and level 1 environmental assessments. Cudjoe Fire Station - CAP: Outstanding punch listitems andwarrantyrepairs being slowly completed by the general contractor. East Martello Drainage & Parking Phase III -TDC: One bid was received on 2/23/2022 for more than currently available in grant funding. Project Management intends to award a contract to the bidder given the work can be adjusted to fit within funding limits. - TDC: Electrical work for A/C unit in progress. Windows and HVAC unit have been ordered. Lead time 2-3 months. East Martello Roof – TDC: RFP bids opened on February 22, 2022,and are being reviewed with the intent to award a contract at the March BOCC meeting should signed contracts be received before agenda deadline March 2, 2022. Emergency Operations and Public Safety Center – FDEM, HMGP, FDOT: Responding to several requests for additional information (RAI) from the reviewers. Public Notice to be posted as soon as environmental reviews complete. Provided FDEM with draft Scope of Work for inclusion in the Phase II agreement Phase II award required before construction may begin. Harry Harris Park Resiliency Redesign – Resiliency Grant: Award notification received. A meeting with the consultant, parks director, resiliency director and project management discussed possible resiliency options in preparation for project kickoff. – Meeting with SHIPO to discuss options resulting from GPR has not been scheduled due to conflicts. Working on a March meeting. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* - TDC: Construction documents are complete. Submitting TDC application for additional funding. -nourishment -TDC: Processing close-out documents from the contractor. Submittals and plans for post-construction environmental monitoring will be submitted in March. HMGP Generators – HMGP: Qbdlfu!Qh/!2:58 R/2/b Received notice of award and working towards a Phase 1 design agreement. HMGP Wind Retrofit –HMGP: RFQ advertised February 18, 2022, with an opening date of April 14, 2022. Jackson Square Chiller Building - CAP: Waiting for Key West Chief Building Official (CBO) to complete Involuntary Condemnation letter. Assessing unity of title option for Jackson Square parcels. Preparing RFQ for the design to accommodate scope revisions. Jackson Square Communications Tower Move - CAP: New location for the tower being negotiated by MCSO. No change from last month. Key Largo Park Playground Equipment Replacement – Parks: GSA proposals being acquired for redesign and replacement of playground equipment to be approved by Parks Director. KW Lighthouse New Oil House Display - TDC: Architect finalizing the construction drawings and specifications. Six replica oil butt (fuel oil storage) drums are being constructed and will take six months to complete. Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: Final phase RFP to open in March. Addressing RFI questions for prospective bidding contractors. MCSO Stock Island Detention Center Generator Building – CAP Preliminary drawings are in hand and being reviewed by the County. Pigeon Key Honeymoon Cottage & Commissary Restorations – TDC, DHR: Project is approximately 93% complete. HVAC, Electrical, and Plumbing for Honeymoon Cottage nearly complete. Carpentry, HVAC, Plumbing, and Electrical for Commissary nearly complete. Commissary Roof is the only major item of work remaining. Substantial Completion walk-through scheduled for mid-March. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Pigeon Key Sprinkler System - TDC: Funding request of $250,000 in TDC second was approved by DAC Committees, was awarded in February 2022. Change order to be drafted for remaining work for BOCC approval at the March BOCC meeting. Pigeon Key Wastewater System - Unfunded: Working to support effort to obtain funding and then coordination of system installation. Pigeon Key Foundation has requested a direct appropriation by Legislature Qbdlfu!Qh/!2:59 R/2/b - Courthouse Art in Public Places items being installed. Anticipated substantial completion expected by May. Detention Center MCSO has started training in the new facility. Punchlist items being completed. Public Defender Offices at316 Simonton in Key West - CAP: Key West building permit will be applied for the first week of March. Pending any possible changes because of permitting, an RFP will be published by late March allowing for an intent to award a contract on the June BOCC meeting. Reynolds Street Pier Pile Repairs – TDC, FDOT-TAP: TAP grant has been programmed in the FDOT Work Program. Requested for TDC funding to be adjusted to align with FDOT funding timeline. – Fleet equipment being installed. Network connectivity completing. Office Conex has arrived and being installed. – Office trailer to be located on County property adjacent to other department trailers. Leadtime on trailers can be six to eight months. Requesting GSA proposal similar to Facilities office. – Preparing plan for phased buildout of the site. Permission to advertise RFQ for conceptual design of a master plan planned for the March BOCC meeting. Rowell’s Waterfront Park Phase I –TDC, FDOT, CAP: Work is 28% complete. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Bathroom foundation, CMU block walls and tie beams completed. Roof truss installation in progress. Rowell’s Waterfront Park Phase II – CDBG-CV, CAP: CDBG grant application review in progress; additional documentation required. 50% Design Plans under review. Supervisor of Elections Key West Office Relocation - TBD: Assessing possible locations. Qbdlfu!Qh/!2:5: R/2/b Tavernier Fire Station Hardening – CDBG-MIT: Finalizing environmental assessment procurement. Transfer Stations Equipment Buildings: Obtaining quotes for conceptual and probability of costs for an equipment building at each of the three transfer stations. Unsafe Structures - Code: Preparing for removal of structure on Jamaica Street, Duck Key. Scope of work negotiated and Notice to Proceed being delivered. FACILITIES – UPPER KEYS Murray Nelson Government Center: Provided Assistance for eight events in the Auditorium Emergency call 1st floor womensbathroom leaking – installed flush master and batteries Allowed vendor access to preform repairs of circuit A at Chiller on 2nd floor Dispose of bad light fixtures to Layton Transfer Station Key Largo Social Service: (New location – Tradewinds Plaza Shopping Center): Dispose of rotten food to transfer station Unload pallets of food off truck and place inside on table weekly operation Deliver pallet jack February 8, 2022 by 9am Plantation Key Courthouse: Contractor removed key stuck in locking mechanism State Attorney Office Contractor installed new locking push button mechanism in State Attorney Office Adjusted and fixed a/c wall units in both mens and womens bathrooms Removed plexi glass from Judge Garcia court area Sprayed for ants in the marriage office Ellis Building: Adjusted back door bar, door lock latch and door bar opening Installed new overhead door closure, adjusted swing at north entrance Checked door and lock operation on middle door – all functional Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Adjusted exterior access door overhead door closure st floor bathroom Removed and installed new overhead door closure in the womens 1 Islamorada Library: Installed paper towel dispensers in both bathrooms Uncrated charging station, put together and in place Key Largo Library: Emergency after hour call flooding in the bathroom February 8, 2022 Qbdlfu!Qh/!2:61 R/2/b Contractor called to hydro jet sewer line Cleaned and Sanitized bathroom area due to after hour flood February 8, 2022 Unclogged mens urinal -cleaned and sanitized Relocated popcorn maker from Islamorada Library to Key Largo Library Checked exit/emergency light operations PK Roth Carpenter Shop: Removed old metal roof and installed new - disposed of all trash from roof repair Tavernier Fire Station #22: Secured loose wiring that was hanging from the building Deliver folding chairs for conducting Radiological Emergency exercise PARKS & BEACHES: Friendship Park: Repaired rolling gate at main entrance for smoother opening Changed timer on lights to later for the Basketball Tournament games Reset timer lights to normal hours after Basketball Tournament games Installed new toilet paper dispenser in womens bathroom Painted basketball backboards Removed damaged switch and install new wall mounted light switch and metallic cover Harry Harris Park: Unclogged womens toilet in baseball field area – cleaned and sanitized Installed new soap dispenser in womens beach area bathroom Unclogged sand from the drain line water fountain in baseball field area Pressure wash basketball courts Unclogged mens stall toilet with snake in the beach area bathroom Replaced coverings above bleachers on North and South Baseball field Again Unclogged mens bathroom with electric snake – cleaned and sanitized Contractor replaced damaged section of sewer line for mens bathroom behind crew building Rowell’s Waterfront Park: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Hosted Mark Sorensen Youth Sailing Club February 3-7, 2022 Key Largo Park: Adjusted door at tennis court south entrance FACILITIES – MIDDLE KEYS rd Marathon Annex 63St.: Monthly AC PM Weekly Landscaping and trash pickup Qbdlfu!Qh/!2:62 R/2/b Repaired door in Mark Thompson’s office Cheri’s door contacting carpet and removing laminate. Door removed and shaved Marathon Health Department: Weekly Landscaping and Trash pickup Paint additional room Ballast changed in light fixture Remove and dispose of shelving unit and dorm sized refrigerator Marathon Courthouse: Monthly AC PM Weekly landscaping and trash pickup Repaired AC drain in judge’s chambers Raccoon relocation Repaired Screen on Sallyport Marathon Government Center: Monthly AC PM Weekly landscaping and daily blowout of parking lot Change lights in generator room on second floor Light bulbs replaced in office Multiple complaints regarding AC being too warm Conduits leaking water Continue repairing holes in walls in hallways Attach baseboards in public areas Replace gasket in faucet in first floor ladies roomTree limbs trimmed at entrance Marathon Library: Pick up trash Provide daily cleaning Replaced toilet paper dispensers Checked flags for damage and replaced where necessary Repair toilet in ladies room AC not working properly Replace battery in panic alarm Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Medical Examiner Monthly PM AC filters Weekly Landscaping and trash pickup Marathon Tax Collector: Picked up Trash and weed removal at front entrance Marathon Clerk of Court: Monthly PM AC Filters Qbdlfu!Qh/!2:63 R/2/b Weekly Landscaping and trash pickup State Attorney: Monthly A/C maintenance Weekly Landscaping and trash pickup Change flushometer in bathroom Adjust door closer on door Long Key Tower: Monthly A/C maintenance Public Defender: Monthly A/C maintenance Install new shelves Replaced faucet in kitchen sink Public Works Facilities Maintenance: Monthly compressor Maintenance carpenter shop Clean and maintain facilities fleet Weekly status meeting Weekly Landscaping and trash pickup Tree limbs trimmed around yard Replace faucet in Fleet Replace lightbulbs in Fleet Pest Control Fleet Remove large desk from upstairs office and dispose Install drain and supply valve for washing machine Install washer and dryer for cleaning crew Flushometer installed in toilet Clean area around dumpster New dumpster delivered –old one had rusted out and had large holes Public Works – 911 Communications: Continue work on new offices Install No Trespass signs Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Marathon Senior Center/AARP: Monthly PM A/C filters Weekly landscaping and trash pickup Replaced light bulbs Relocated chair lift system to storage Conch Key Fire Station: Monthly AC PM Landscaping and trash pickup Qbdlfu!Qh/!2:64 R/2/b Layton Fire Station: Monthly AC PM Weekly Landscaping and trash pickup Evaluate emergency exit lighting Install new eyewash station Crawl Key Training Monthly AC PM Weekly landscaping and trash pickup Repaired inlet to water filter HVAC not working Grassy Key Tower Monthly AC PM Weekly landscaping and trash pickup Scout Key Tower Monthly AC PM Big Pine Community Park Assisted with opening and closing of park Commissioner Coldiron Office New sign for office Marathon Professional Building: Replace smoke detectors in building Install wall plates and smoke detectors Construction Cleanup Move entire department from Aviation to 2955 Overseas Highway Replace lock Install cover over exhaust fan Paint exterior doors Install toilet paper dispensers Assemble new desks Pressure wash exterior walls of building Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Assembled table and chairs Paint over writing on walls Hang three paper towel dispensers Removed cabinets in three offices Repaired wall and repainted FACILITIES – LOWER KEYS Baypoint Park: Replaced chains and hardware for swing sets Qbdlfu!Qh/!2:65 R/2/b Removed and replaced volleyball net Fire Sprinklers Inspection Bayshore Manor: Removed trash from vacant rooms and building Removed chairs and cabinets from Bayshore to Gato Bldg. office Bernstein Park: Replaced exit light sign Reattached light fixture to box on the ground Replaced paper towel dispenser in employee bathroom Installed 9 door stoppers Big Pine Park: Grader Mike-stripped grass of the center of ballfield and placed clay Carpenter Shop (Simonton St.): Cleaned out shop of all old paints and paint supplies (Mayor) Coldiron’s Office: Delivered and installed signage for front of office Gato Building: Check Electric-added receptacle for water fountain Gary’s Plumbing-replaced fill valve employee toilet Cleaned and painted brass dedication plaque Painted common areas of building Harvey Government Center: nd Replaced light bulbs 2 floor women bathroom Remove floors from Tax Collectors office and replaced with laminate floors Higgs Beach: Dog Park-turned back breaker to lights Dog Park-replaced photocell and bulb east-side of park Dog Park-replaced lock hasp and lock for the panel box that controls lights Dog Park-Gary’s repaired hose bib Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Replaced faucet in men’s bathroom Adjusted toilet valve Gary’s Plumbing pulled urinal and repaired Jackson Square: Historic Courthouse-Finance-shredded 30 boxes of documents Historic Courthouse-Traffic Court-install mirror in office Historic Courthouse-Gary’s Plumbing tested sprinkler system Historic Courthouse-Finance-prep and stained doors Historic Courthouse-Finance-prep and painted door jams and baseboards Qbdlfu!Qh/!2:66 R/2/b Historic Courthouse-installed and stained half door in Pam Hancock’s office Historic Courthouse-Finance-replaced light bulbs in hallway Historic Courthouse-Finance dept-cleaned carpet Historic Courthouse-assembled (2) carts for Pam Hancock Historic Courthouse-hung picture in Commissioner Cates’ office nd Historic Courthouse-2 floor replaced lamp and ballast nd Historic Courthouse-replaced light bulbs in handicap bathroom, 2 floor Historic Courthouse-Gary’s Plumbing repaired drainage problem Lester Bldg.- Gary’s Plumbing repaired drainage problem Lester Bldg.- Gary’s Plumbing tested sprinkler system st Lester Bldg.-painted new shutters for the 1 floor rd Lester Bldg.-3 floor-repaired fill tank in men’s bathroom nd Lester Bldg.-2 floor Civil replaced lamps Lester Bldg.- Sturtz-replaced broken pin for front door Lester Bldg.-Civil Dept. repaired air vent above employee desk nd Lester Bldg.-2 floor women’s bathroom-changed toilet flapper valve Lester Bldg.-breakroom changed light bulbs Freeman Justice Center-Courtroom A-replace ballast and light bulbs Freeman Justice Center-replaced light bulbs in stairwell of all floors Freeman Justice Center-painted Judge Helm's court reporters’ office rd floor lobby Freeman Justice Center-replaced lights bulbs in 3 Freeman Justice Center-Gary's Plumbing-repaired 2 toilets on 2nd floor/replaced spuds and Sloan Rebuild Kit Freeman Justice Center-lubricated door in Courtroom B Freeman Justice Center-repla ed lamps in Courtroom A and F Annex- Gary’s Plumbing tested sprinkler system Annex-repla ed hallway light bulbs Annex-installed hasp and lock for gate between Annex and FJC Key West Library: Replaced exit and emergency light throughout the library Shredded documents Prep and painted the Circulation Office Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Turned on water fountain Gary's Plumbing-replaced hose bib Removed and disposed of shelving Sub Zero replaced voltage wire for outside ac cage Key West Lighthouse: Gary’s Plumbing repaired backed up toilet Professional Bldg.: County Attorney- Changed code for door locks Qbdlfu!Qh/!2:67 R/2/b County Attorney-Sturtz-replaced broken pin for front door Public Defenders-assembled bookcases/cabinets Public Works Yard-Fleet: Installed new batteries in the paper towel dispenser Rockland Facilities: Cleaned and organized Facilities trailer and container Check Irrigation System Replaced light switch in Deb Martinez’s office Rockland Fleet: Relocate container IT installed conduits and communication boxes Rockland Roads & Bridges: Repaired trailer roof installed screws Re-attached uniform shelf rod Inspected underneath and inside trailer for termites/none found Sub Zero replaced flapper on ice machine Installed LED lights in both bathrooms Replaced 5 light switches Miscellaneous: COTS-removed old files from COTS Storage and took them to Cudjoe Waste station Flags at Half-Staff in Honor of Marjory Stoneman Douglas Remembrance Day Art Counsel- moved and delivered artwork from Our Place in Paradise in Tavernier FL to Ocean Sotheby's Real Estate Fire Stations Station #08 -- Stock Island: Installed florescent light fixture in storeroom Check Electric-replaced ballast & lights bulbs Replaced ceiling tiles where needed Sub Zero replaced condenser motor for upstairs ac Station #09 – Big Coppitt: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Repaired loose connection for kitchen exhaust fan Replaced light bulbs throughout station Replaced ceiling tiles in kitchen Installed smoke detector in kitchen Limbwalkers-trimmed all trees on property Installed new exhaust fan in men’s bathroom Unclogged drainpipes and changed ac filter Sub Zero-reset board for ice machine Qbdlfu!Qh/!2:68 R/2/b Station #10 – Sugarloaf: Changed light bulbs throughout station Painted flagpole for installation Repaired urinal replaced flush valve Replaced light inside of shower men’s bathroom Station #11 – Cudjoe: Lubricated bay doors Station #13 – Big Pine: Gary's Plumbing-repaired multiple toilets new gaskets Sub-Zero-Ice Machine-cleaned condenser and reset board ROADS & BRIDGES Upper Keys Road Department: Buzz Bar Operation - 39.7miles Mowing Operation - 8.3 miles Sign Department - 758 new signs installed, 8 new posts installed, 6 underground locates performed. Sweeping Operation - 24.1 miles Tree removal - 1 large tree Gibraltar Rd. TRASH PICK UP - 212 bags at 3604 pounds. Replace 143 feet of guardrail on Card Sound Rd Transport 2 Mowers to Belle Glade Florida for Key West road department. Repair Hump Bridge on Ocean Bay Dr as a result of a drunk driver accident Trench drain refurbish - 40 ft using 9 tons of #4 rock and 30 tons of #57 stone Lower Keys Road Department: Mowing Operation - 70 Miles Weed eating Operation - 8 Miles Brush Cut/Chip Operations - 10 Miles Recycled Mulch - 9 Loads delivered for free Sweeping Operations - 8 Miles Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Sign Work - 29 Signs, 8 Posts, 9 Locates Special Projects – Support: Cleaned out Culvert on Long Beach Road Filled Pot Holes on 3rd Street on Summerland Key Replacing R.P.M’s on Caribbean Drive Summerland Key Cove FLEET MANAGEMENT GPS: Add GPS Unit installations to the PMI – On Going Qbdlfu!Qh/!2:69 R/2/b Lead Mechanics GPS vehicle monitor training – On Going. Providing new and/or re-programed GPS Prokees for various Departments – On Going Over 400 GPS units installed. Generators: West Summerland Key communication tower generator fail to start on weekly exercise. Diagnosed to a failed control panel. Backup generator installed place while accessing cost for repairs. Faulkner identified potential problems with GENPKSHR– Battery maintainer was in constant 10 amp state and cooked the batteries Card Sound generator out of service, back-up in place Card Sound generator concern identified, warranty repairs will take place shortly Card Sound generator will bewired with pigtail for easier back-up generator installation All Power has started generator hurricane season preparation, Portable generators load banking should be completed by end of month Stock Island Detention Center new 1meg generator developed two oil leaks, Dye test located the point of origin of the leaks. Pantropic has been scheduled for the warranty repair on the oil leaks. Warranty replacement of valve cover gaskets has been completed on 2/18/2022 KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator has been assigned, connected, and secured to the site. Ruth Ivins gen size according to Marathon Electric (Randy Mearns) needs 60-80kw 3phase. Draws 70amps. JT getting 3rd price on ATS. Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is non repairable. Unit will have to be replaced, backup generator in place. Waiting on status for generator replacement. Gen Crew responsible for Sugarloaf FD gen fueling BPK Senior Citizen Center Building generator out of service, building not being used at this time. All stationary generators inspected – Scheduled for a minimum of once a month. All generators exercised a minimum of 1 time. On-job tech response training for high profile emergency power generators – regular training with the current staff – On Going Seeking right sized back-up generator for Bernstein park - per the usage, a 100Kw has been determine for the need. Discussions remain. Special Maintenance and corrosion control Emergency Communications tower generators Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* – On Going CRC Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions – On Going. Sheriff Department: Communicating with new Sheriff Dept. Fleet Manager regularly – On Going New Sheriff Dept. interlocal agreement-pending Performing multiple recalls on Sheriff’s Ford vehicles “In-House”, thus reducing the downtime in the dealerships Qbdlfu!Qh/!2:6: R/2/b Train and mentor the Sheriff’s Fleet Manager as to the FASTER software with literature and video’s –literature has been issued with On Going mentoring Vehicle Accident Repair: Assisting Risk with outstanding accident claim cleanup going back 5 years Unit is at a body repair shop in Key Largo. Vehicle Replacement: Agenda Item #10162 for February 16, 2022, (4) Ford F-150 Crew Cab for Building Department-Code Compliance PO issued, ordered the 4 trucks Completed, training truck issued to Roads upper Keys Agenda Item #10069 for 14 Ford F150’s for the Budgeted Vehicle Replacement list. Purchase Order issued to vendor Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle Replacement list Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement list Ordered a Ford Maverick for Planning & Environmental Resources Department as per the Budgeted Vehicle Replacement list Ordered a Ford F150 Crew Cab for Parks & Beaches as per the Budgeted Vehicle Replacement list Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit is for Upper Keys Roads & Bridges. Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement list Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two (2) Zero Turn Riding mowers for Facilities, four (4) Zero Turn Riding mowers for Parks & Beaches, two (2) Zero Turn Riding mowers for Roads & Bridges as per the Budgeted Vehicle Replacement list These new mowers will have a rear discharge deck in order to reduce any incident/accident claims from rocks and debris discharge and Tweels to reduce maintenance cost without ever replacing tires. Ordered new transport tilt trailer for Parks & Bridges. Trailer has been received, processing documents. Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* the Budgeted Vehicle Replacement list Working on Specifications on a painter’s truck for Facilities as per the Budgeted Vehicle Replacement list, A F150 will be the replacement Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for review Working on Specifications on a van for Information Tech as per the Budgeted Vehicle Replacement list Surplus: Qbdlfu!Qh/!2:71 R/2/b Surplus assets are be picked up by the awardees Surplus sale held and all but 2 to beawarded December surplus still has 6 units remaining to be picked up Next vehicle surplus sale approved for advertisement. Assisting Social Service Department with surplus vehicle sales – On Going Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- internal audit is in process to make determination. - On Going Seeking salvage companies for disposal of scrap metal and non-sellable County units. – Using Paradise Towing and Weeks for scrap removal Working with a upper keys scrap man Fuel Management: Assisting PK Correction with upcoming FDEP inspection Received value of KW fuel island from Ben Leigh FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will attempt to resolve in-house Looking into Catwalk for Magnolia Fuel Tank Magnolia fuel tank modified to be able to check level manually FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the closure Fuel Billing cross training-High Priority-ongoing Inspecting, documenting, and repairing garage and fuel facilities – On Going Processed monthly fuel billing accounts receivables for in-program County Departments – On Going Processed outside monthly fuel billing for School Board accounts payables – Monthly. Providing new and/or re-programed fuel keys for various Departments – On Going Revise fuel activities policy and procedures-pending The three fuel sites combined processed and distributed approximately (9119.430) gallons of unleaded and (3573.500) gallons of diesel fuel. COVID-19: Fleet Management follows the latest CDC Guidelines as per Safety Department Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer, paper towels, spray disinfectants, thermometers, facial tissues, etc. – On Going Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* what will work best for MC Fleet operations – Continued Education. Provided COVID-19 vehicle cleaning tips in writing for all users – On Going. Covid SOP for Fleet Management – Sanitize every vehicle, prior to and after, service or repairs. Keep the Fleet Management staff aware of any changes in regard to Covid policies and tactics. Storm Preparation: Reviewing hurricane responsibilities with Fleet Staff – Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet Qbdlfu!Qh/!2:72 R/2/b Work with Preliminary Damage Assessment Team with training New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee – on going Rockland Key Garage Transition: First conversation with Roy and Ed on Garage equipment list that was assigned to Daryl. – 10/27/2020 Tom Henry RFQ draft Rockland Key Public Works Project 11/10/2020 Rockland Key PW Facility Selection Committee – RFP 01/13/2021 Rockland Key Public Works RFP bid opening to – 1/20/21 Was included in the Rockland Key Public Works Facility Design/Build Selection Committee Meeting – 1/29/2021 Rockland Key Public Works Facility Design/Build Selection Committee Meeting Final Ranking was Pedro Falcon – 1/31/2021 Begin requesting equipment quotes for Rockland Garage – 2/25/2021 Executed Property Lease Agreement for Rockland Key temp site 03/17/2021 REVISED Sourcewell quotes for garage equipment – 5/17/2021 RTP for FSA equipment quote with Jobbers for the June Agenda Item 8287 – 5/19/2021 Proposed First Floor Plan Bill Horn -6/18/2021 Attached drawing file to Bill Horn for the Air compressor VR10-12 – 6/25/2021 First Purchase Order issued for the garage equipment – 6/25/2021 Bill Horn engineer team’s plans 8/06/2021 Plans are on their way to permitting 8/09/2021 Permit Fence & Gate layout decided for Rockland. – 3/22/2021 Not Implemented Permit 21102444/ Parcel 00122070-000200 Rockland Key issued 9/14/2021 Revised RFP for Rockland Key for review – 8/27/2021 Forklift in operation between Rockland and Key West – On Going Pallet Jack received at Rockland and in use. – On Going Receiving new garage equipment – On Going RFP opening 11/04/2021 RFP awarding Pedro Falcon Seeking 20’ for fluid containment and air compressor container and 40’ for restroom and potentially 2 offices container Office buildout on Rockland property is on hold rdth for the Dec 8 BOCC Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Reduction of work to be submitted on the agenda by Nov 23 meeting. Begin construction – Potentially the first week of Jan 2022. Demo started last week of December 2021 Concrete cutting, electrical conduit, and boxes, run Roll off box delivered from Solid Waste On Going Permit items for the ConX boxes , 20’ ConX Box delivered December 282021Work with Jobbers to begin upfitting the 20” ConX box with Air and lube systems Electrical conduit and receptacles run Qbdlfu!Qh/!2:73 R/2/b Lights are installed and functional Parameter Fence and gates are up Walls are up Door entry frame installed Lifts installed Wiring completed Tire machines installed 40’ ConX box delivered and installed Finish construction – TBD Fleet Employees: Scott recertified on 4 ASE’s to update Master Auto Nate passed 4 ASE’s to acquire Master Auto Keith passed 3 more ASE’s to give him a total of 12 Daryl passed 7 ASE’s Jay Knostman working with Bill Uptegrove to obtain Underground Storage Tank certification (A/B) – pending Provide Techs with personal protective equipment, phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. – On Going Fleet Operations Manager, Bill Uptegrove travels to meet with and mentor the lead mechanics at three garages on new processes for FORD Warranty/Recall items – Continued education for the Lead Mechanics. Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. – On Going Beginning the process for the A.S.E. Blue Seal Shop certification. Setting up All Mechanics with access to Dealer CONNECT, Dodge vehicle information and training All garage employees received monthly safety training – Safety Topics – Proper Lifting and Backing up Used Oil Management literature discussed with all shops and training held Immediate clean-up of 3 shop used oil area taking place EMC to provide updated quote on 3 area clean-up for Annual Housekeeping Haz-Mat storage areas at 3 garages Seeking updated hybrid vehicle training materials for Fleet Mechanics. Ford Provides free on-line training for Hybrid and Electric vehicles – Training curriculum selected and Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* requested from the mechanics. Free On-Line training available through our STARS access through Ford – On Going In-house Ford warranty training and connectivity-ongoing – Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training – On Going. Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible – on Going Fleet cross training and refresher training – On Going. Qbdlfu!Qh/!2:74 R/2/b Other Fleet Items: Ford Recall involves major frame reinforcement, effects three aerial bucket trucks. One truck is at a dealer and two trucks are going to be done “In-House” Fleet Asset Inventory cleanup completed in Marathon New Fleet fillable PDF PM Report created Assisted SWM with purchase of 3 in bed fuel tanks Had Fleet staff meeting on 2/16/2002 Transferred EMG6817 to Facilities Transferred 2000/6729 to Facilities Monroe County has begun to service The City of Key Colony Beach’s Public Works and Patrol vehicles Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and the site is to be evaluated to determine proper course of action. Marathon Garage Mechanic Lead, Keith Moriarty, received credit for obsolete parts, that was used for jump packs. PK Garage had intrusive tree trimmed and broken concrete removed, Stump and roots to be ground down and concrete slab to be replaced. New PM Sheet made electronically fillable. Checking into Villages of Islamorada fleet maintenance program Checking into FHP to perform Speedo Cal Checking into FWC to perform Speedo Cal Checking into City of Layton fleet maintenance program Monroe County Fleet Management “In-house” Ford Warranty program on paid warranty claims to date is $18,022.71 Created three (3) binders, one for each garage with needed information on how to address items like injuries, emergencies and contact information to perform daily duties in the absence of the Mechanic Leads. The Holidays brought this concern to light. Hold monthly Administrative Staff meeting Garage Inspections to be held Monthly Working with and coordinating training for MC Fire Rescue mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. – On Going Mentoring Assisting both MCF&R for their A.S.E. recertifications, that will help with their E.V.T. certifications. On Going Working with and coordinating “In-House” Ford Warranty repairs and claim submissions Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* for MC Fire Rescue mechanics so the work can stay internal – On Going Working with mechanic Joe Maus at MC Fire Rescue and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. Bill Uptegrove was able to setup Fire Rescue with Florida State Contract Pricing Fleet Asset inventory cleanup started in Plantation Key garage Fleet Asset inventory cleanup started in Marathon garage. Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending. Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters, batteries, tires, rags, antifreeze, etc.) – On Going Qbdlfu!Qh/!2:75 R/2/b Immediate clean-up of 3 shop used oil area completed, containers relabeled for FDEP compliance. EMC to provide updated quote on 3 area clean-up, on going Used oil filters being poked open for additional draining of oil draining Entered mechanic’s work order data daily - labor, parts, supplies, contractual services, etc. –On Going Establish new Fleet equipment line item for purchasing vehicles and equipment -pending. Replacement of vehicle lifts at all garages- On Going of this Safety Item. Research Florida law in relation to in-house vehicle lift inspection and repair – Reviewing OSHA information. Garage minor repairs and enhancements-ongoing at all three locations Work in Progress Revise vehicle numbering system for County vehicles – On Going. Initiated fund transfers to cover insufficient Fleet funds for various Departments – On Going Mandatory Take home vehicles for on-call mechanics – On Going. Process daily and monthly parts and supply accounts payable invoices Process monthly repair invoices and outside billing for not in-program Departments – On Going Process monthly Safety and PMI due reports for various County Departments – On Going Process vehicle and equipment factory recall for various Departments – On Going Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users – On Going Re-implementing garage weekly communications meetings – On Going. Reorganizing Fleet Staff duties, responsibilities, and direct reports – On Going. Replace old, three outdated garage shop trucks-pending. Replacing defective license tags for various Department vehicles - On Going Replacing old worn-out vehicle decals for various County Departments – On Going Researching MSDS availability on web-pending https://www.msds.com/ Continued review of FASTER Fleet Inventory for accuracy – On Going. Reviewing mechanics daily work logs -On Going Revisions to Fleet web page ongoing -Issued this duty to the Executive Assistant Tammy Acevedo Contacted and scheduling a date with Napa IBS to continue discussions. Ongoing discussions and review of the IBS contract on Sourcewell. Next step is to meet with Tina Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Boan as per our discussions. Met with NAPA IBS for single source purchasing/inventory management program. Three garages combined opened and/or completed approximately (454) work orders. Transporting vehicles from one area of County to various Departments - On Going Recalls and accidents turnaround times are reduced. Updating Risk Department; advising of added and deleted units for insurance purpose - On Going Verified Fleet’s monthly AT@T mobility charges. Verified toll by plate invoices for various Departments -On Going Qbdlfu!Qh/!2:76 R/2/b Verifying present garage workloads-reorganizing and reassigning operations and admin duties. -On Going New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are performed at the Big Pine Licensing Facility now.Will most likely end soon, (at this time) they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? Verify mechanics CDL driver license and endorsements- –Verified and scheduled for exams – On Going. Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. Asset inventory started in KW, now ongoing in all 3 garages. Work orders cleaned up in all 3 garages to capture more Direct Labor time. Ongoing. The Direct Labor has improved dramatically. Less than 24 down time of is 94.59%, equates to more vehicles are repaired and back at work in under 24 hours Monitoring garage work orders-actives, finished, deferred, closed, Indirect Labor of 33.31% and Direct Labor of 66.69%. – On Going Randomly reviewing mechanics accountability reports – On Going. Great improvements in the reports Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI’s) Schedule Repairs of 76.74% verses Non-Schedule of 23.26% Repairs Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Nbsdi!3133* Qbdlfu!Qh/!2:77