Item Q3
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
March 16, 2022
Agenda Item Number: Q.3
Agenda Item Summary #10269
BULK ITEM: Yes DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lisa Tennyson (305) 292-4444
n/a
AGENDA ITEM WORDING: Approval of Amendment and Consent to Assign Agreement for
continuing strategic governmental consulting and lobbying services on behalf of Monroe County
with Peebles, Smith & Matthews (Ryan Matthews) and Gray Robinson (Dean Cannon) to Gray
Robinson only due to the firms merging and Ryan Matthew joining Gray Robinson.
ITEM BACKGROUND:
The County received notice in early January of 2022 that Ryan Matthews of Peebles, Smith &
Matthews (PS&M) joined the firm of Gray Robinson and that PS&M was merging with Gray
Robinson.
This Amendment and Consent to Assign Agreement will assign all contract services, rights, titles,
and interest in the original agreement to Gray Robinson only and will remove PS&M from the
Agreement. This will be retroactively effective to January 1, 2022.
The County continues to require representation/lobbying/advocacy in the legislative and executive
branches of State government. There is no change in compensation terms.
PREVIOUS RELEVANT BOCC ACTION:
On September 15, 2021, BOCC approved new annual agreement for Consulting Services
with Peebles, Smith & Matthews, and Gray Robinson for one year from October 1, 2021 to
September 30, 2022
On October 21, 2020, BOCC approved new annual agreement for Consulting Services with
Peebles, Smith & Matthews, and Gray Robinson for one year from October 1, 2020 to September 30,
2021.
On October 16, 2019, BOCC approved new annual agreement for Consulting Services with
Peebles, Smith & Matthews, and Gray Robinson for one year from October 1, 2019 to September 30,
2020.
On October 17, 2018, BOCC approved new annual agreement for Consulting Services with
Peebles, Smith & Matthews, and Gray Robinson for one year from October 1, 2018 to September 30,
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2019.
On September 20, 2017, BOCC approved new annual agreement for Consulting Services with
Peebles and Smith and Gray Robinson for one year from October 1, 2017 to September 30, 2018.
On October 19, 2016, BOCC approved new annual agreement for Consulting Services with
Peebles and Smith and Gray Robinson for one year from October 1, 2016 to September 30, 2017.
On February 10, 2016, BOCC approved Second Amendment to Consulting Services Agreement
for one year from January 1, 2016 to December 31, 2016.
On December 10, 2014, the BOCC approved First Amendment to Consulting Services
Agreement renewing contract for one year, January 1, 2015-December 31, 2015, and reflecting name
change of William Peebles, PA to Peebles and Smith, LLC.
On September 13, 2013, the BOCC approved new Consulting Services Agreement with William
Peebles, PA and Capitol Insight, LCC for September 17, 2014-December 31, 2014.
December 12, 2012, BOCC approved agreement with William Peebles, PA and sub, Capitol
Insight, LLC.
CONTRACT/AGREEMENT CHANGES:
Assign all contract services to Gray Robinson; Remove Pebbles, Smith and Matthews from
Agreement
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Monroe County Contract Amendment 2022
2021 - 2022 GrayRobinson P.A. - Certificates of Insurance - General Liability
Gray Robinson Workers Comp
Amendment and Consent to Assign 2021-2022 Peebles Smith Matthews Gray Robinson Lobbying
Agreement
PSM & Gray Robinson 09_15_2021 Agreement for Lobbying Services
COI Grey Robinson WC2022
FINANCIAL IMPACT:
Effective Date: October 1, 2021
Expiration Date: September 30, 2022
Total Dollar Value of Contract: $96,000.00
Total Cost to County: $96,000.00
Current Year Portion:
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant: No
County Match: No
Insurance Required: Yes
Additional Details:
REVIEWED BY:
Roman Gastesi Completed 02/07/2022 10:14 AM
Christine Limbert Completed 02/07/2022 2:12 PM
Purchasing Completed 02/07/2022 2:25 PM
Budget and Finance Completed 02/08/2022 1:54 PM
Maria Slavik Completed 02/08/2022 3:41 PM
Liz Yongue Completed 02/22/2022 3:56 PM
Board of County Commissioners Pending 03/16/2022 9:00 AM
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AMENDMENT AND CONSENT TO ASSIGN AGREEMENT FOR
LOBBYING SERVICES
Between
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
And
PEEBLES, SMITH & MATTHEWS, INC. AND GRAY ROBINSON, P.A.
This Amendment and Consent to Assignment of the Agreement dated September 15, 2021
th
) is made and entered into this 16 day of February 2022, by and between Monroe
County, a political subdivision of the State of Florida, and whose address is 1100 Simonton Street,
Key West, Florida, 33040, its successors and assigns, hereinafter referred to as "COUNTY,"
and
Peebles, Smith, & Matthews, Inc., a corporation of the State of Florida, and whose address
is 301 South Bronough Street, Suite 500, Tallahassee, Florida, 32301, its successors and assigns,
hereinafter referred to as "LOBBYIST" , and
Gray Robinson, PA, a corporation of the State of Florida, and whose address is 301 South
Bronough Street, Suite 600, Tallahassee, Florida, 32301, its successors and assigns, hereinafter
referred to as "LOBBYIST" , and
WHEREAS, On September 15, 2021, the COUNTY and the LOBBYISTS entered into an
agreement for state legislative lobbying services to priorities and
issues including but not limited to land acquisition, water quality, Stewardship Act appropriations,
other appropriations, wind and flood insurance, environmental, growth
management/planning/building, takings issues, taxation, marine resources, human services,
affordable housing, jails, juvenile justice, finance and taxation, emergency management, public
safety, tourism, telecommunications, Florida Retirement System, courts/clerks, mental health and
substance abuse, sustainability, solid waste, local government preemption, unfunded mandates,
revenue sharing, protection of County revenue, and other issue areas and services as assigned by
the County Administrator and agreed to by the LOBBYISTS; and
WHEREAS, the COUNTY received notice in early January of 2022 that Ryan Matthews
of PEEBLES, SMITH & MATTHEWS joined GRAY ROBINSON and the firm of PEEBLES,
SMITH & MATTHEWS will merge with GRAY ROBINSON; and
WHEREAS, the parties seek to amend this agreement and assign all obligations under the
Agreement from PEBBLES, SMITH & MATHEWS (ASSIGNOR) to GRAY ROBINSON,
(ASSIGNEE) and remove any reference to PEEBLES, SMITH & MATTHEWS from the
agreement;
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency of which
is hereby acknowledged, COUNTY and LOBBYISTS agree as follows:
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1. The name of LOBBYIST under the Agreement dated September 15, 2021, shall be
amended to only include GRAY ROBONSON and any reference to PEBBLES,
SMITH & MATHEWS shall be deleted.
2.
original agreement.
3. In consideration for such consent, the Assignee reaffirm and agrees to be bound by all
the terms and conditions of the original agreement, as amended.
4. This Amendment and Consent to Assignment shall be retroactively effective to January
1, 2022.
5. The remaining provisions of the agreement dated September 15, 2021, not inconsistent
herewith, remain in full force and effect.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative.
(SEAL) BOARD OF COUNTY COMMISSIONERS OF
Attest: KEVIN MADOK , Clerk MONROE COUNTY, FLORIDA
By:_____________________________ By:_____________________________
As Deputy Clerk Mayor/Chairman
PEEBLES, SMITH &MATTHEWS, Inc. (ASSIGNOR)
BY:____________________________ ________________________________
Authorized Signature Witness Signature
Print Name: _______________ Print Name:______________________
Title :_______________________
Date:__________________
GRAY ROBINSON, P.A. (ASSIGNEE)
By:________________________ ________________________________
Authorized Signature Witness Signature
Print Name: _______________ Print Name:_______________________
Title :_______________________
Date:__________________
END OF AGREEMENT
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