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03/04/2022 Agreement Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project 1. DESCRIPTION OF GOODS / SERVICES PROCURED, OR PROJECT WORKPLAN A. DESCRIPTION OF GOOD/SERVICES – Monroe County BOCC will remove and dispose of 22 derelict vessels from the public waters of the state within the jurisdiction of the Monroe County. B. BACKGROUND - The removal and disposal of these derelict vessels will improve boating safety by removing hazards to navigation. This project will also help to restore sensitive marine resources and improve water quality. C. SUPPORT OF COMMISSION MISSION/RETURN ON INVESTMENT – The Commission’s mission is to conserve fish and wildlife resources for their long-term well- being and the benefit of people. This includes preservation of habitat and the environment. The waters of the State, like Florida’s fish and wildlife, belong to the people of Florida, and the FWC is entrusted by the people of Florida to take care of these resources. Removing derelict vessels from the waters of the State maintains water quality both for Florida’s fish and wildlife resources and a diverse, growing population of people using the waterways. D. DEFINITIONS - None 2. DELIVERABLES A. Deliverable #1 – Removal and disposal of 22 derelict vessels from the public waters of the State. i. Specific Project Deliverables & Associated Tasks - The Grantee shall provide all labor, equipment, and materials to remove the derelict vessels listed below from the public waters of the state within the jurisdiction of the Monroe County BOCC and properly dispose of the vessels in the designated disposal location: 1) Case #: FWCS-21-OFF-017983 Description: Green/White 32’ Trojan Cuddy Cabin, Reg: FL6286DW HIN: 3218872 Location: 24 33.73812 (N) / 081 42.21462(W), Boca Chica Channel Disposal: Dispose of in authorized landfill facility 2) Case #: FWCS-21-OFF-017967 Description: White 20’ Open Fishing vessel, Reg: FL7661GA HIN: SCR92035H788 Location: 24 33.54498 (N) / 081 44.748 (W), Cow Key Channel, Atlantic side Disposal: Dispose of in authorized landfill facility 3) Case #: FWCS-21-OFF-A24812 Description: White 28’ Winga Yachts Sailboat, Reg: FL9480LN HIN: WNJ506RCE585 Location: 24 35.109 (N) / 081 48.747 (W), Wisteria Island/Pearl Bank Disposal: Dispose of in authorized landfill facility Version 1.0 – June 2013 Page 1 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project 4) Case #: FWCS-21-OFF-027260 Description: White 20’ Funway Industries Pontoon, Reg: FL1345HF HIN: FUU01853C191 Location: 24 35.124 (N) / 081 48.111 (W), North Fleming Key Cove Disposal: Dispose of in authorized landfill facility 5) Case #: FWCS-21-OFF-027259 Description: White 44’ Kingcraft Cabin Cruiser, Reg: FL5642DA HIN: 04417 Location: 24 35.124 (N) /081 48.111 (W), North Fleming Key Cove Disposal: Dispose of in authorized landfill facility 6) Case #: FWCS-21-OFF-024825 Description: Red 28’ Hunter Sailboat, Reg: Unknown HIN: HUN71194M821-30 Location: 24 35.829 (N) /081 50.18598 (W), Northwest Channel, on east side, on seagrass Disposal: Dispose of in authorized landfill facility 7) Case #: FWCS-21-OFF-004997 Description: White 18’ Hydra-Sports Open fishing vessel, Reg: FL0775HK HIN: HSX8C126I293 Location: 24 35.046 (N) /081 38.073 (W), Similar Sound, near Geiger Key Disposal: Dispose of in authorized landfill facility 8) Case #: FWCS-21-OFF-017499 Description: White 34’ Sea Ray Cabin Cruiser, Reg: FL6726PL HIN: SERF7429G687 Location: 24 33.52398 (N) / 081 44.805 (W), Cow Key Channel, Oceanside Disposal: Dispose of in authorized landfill facility 9) Case #: FWCS-21-OFF-027979 Description: Black 30’ Unknown Make Sailboat, Reg: Unknown HIN: Unknown Location: 25 10.39098 (N) / 080 23.04798 (W), Lake Surprise, Key Largo, Bayside MM106.5 Disposal: Dispose of in authorized landfill facility 10) Case #: FWCS-21-OFF-016759 Description: White 32’ Irwin Sailboat, Reg: FL8799ND HIN: NCZ0517S0G71 Location: 24 42.141 (N) / 081 06.34998 (W), Boot Key Harbor Disposal: Dispose of in authorized landfill facility Version 1.0 – June 2013 Page 2 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project 11) Case #: FWCS-21-OFF-008315 Description: White/Brown 27’ Regal Boats Cuddy Cabin, Reg: FL1290FY HIN: RGM10445A585 Location: 24 42.62322 (N) / 081 06.38832 (W), Boot Key Harbor Disposal: Dispose of in authorized landfill facility 12) Case #: FWCS-21-OFF-029749 Description: Brown, 40’ Unknown Make Houseboat, Reg: Unknown HIN: Unknown Location: 25 0.888 (N) / 081 18.35628 (W), Community Harbor Disposal: Dispose of in authorized landfill facility 13) Case #: FWCS-20-OFF-029750 Description: Blue/Tan 9’ Unknown Make Peddle Boat, Reg: Unknown HIN: Unknown Location: 25 0.89148 (N) / 080 31.34388 (W), Community Harbor Disposal: Dispose of in authorized landfill facility 14) Case #: FWCS-21-OFF-009948 Description: White 25’ Irwin Sailboat, Reg: FL5239BN HIN: 125124 Location: 24 57.165 (N) / 080 35.78502 (W), Windley Key Basin Disposal: Dispose of in authorized landfill facility 15) Case #: FWCS-21-OFF-007535 Description: White 40’ Concorde Cabin Cruiser, Reg: FL5991KM HIN: 40077768 Location: 24 56.376 (N) / 080 38.36502 (W), Big Basin Disposal: Dispose of in authorized landfill facility 16) Case #: FWCS-21-OFF-020181 Description: White 40’ Unknown Make Cabin Cruiser, Reg: Unknown HIN: Unknown Location: 24 53.94798 (N) / 080 39.48108(W), Tea Table Relief Bayside Disposal: Dispose of in authorized landfill facility 17) Case #: FWCS-21-OFF-027111 Description: White 12’ Unknown Make Dinghy, Reg: Unknown HIN: Unknown Location: 24 34.44702 (N) / 081 45.25698(W), Cow Key Channel Bayside Disposal: Dispose of in authorized landfill facility 18) Case #: FWCS-21-OFF-027103 Description: White 36’ Auxillary Sailboat, Reg: FL0823HK HIN: MCZ12156O889 Location: 24 33.46302 (N) / 081 44.66898(W), Oceanside Cow Key Channel Disposal: Dispose of in authorized landfill facility Version 1.0 – June 2013 Page 3 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project 19) Case #: FWCS-21-OFF-000880 Description: White 33’ Hunter Sailboat, Reg: FL3702GD HIN: HUN33507M82C Location: 24 34.269 (N) / 081 43.053(W), Boca Chica Channel Disposal: Dispose of in authorized landfill facility 20) Case #: FWCS-21-OFF-022658 Description: White 28’ Unknown Make Sailboat, Reg: FL4002BM HIN: I2817 Location: 25 0.78198 (N) / 080 31.341 (W), Community Harbor Disposal: Dispose of in authorized landfill facility 21) Case #: FWCS-21-OFF-026282 Description: White 16’ Unknown Make Sailboat, Reg: Unknown HIN: Unknown Location: 24 34.14702 (N) / 081 48.70602 (W), North Side of Wisteria Island Disposal: Dispose of in authorized landfill facility 22) Case #: FWCS-21-OFF-010593 Description: Black 40’ Unknown Make Cabin Cruiser, Reg: DO1102420 HIN: 1102420 Location: 24 40.96098 (N) / 081 20.97702 (W), Bogie Channel Disposal: Dispose of in authorized landfill facility ii. Minimum Level of Performance – The vessels and all parts of the vessels listed above shall be completely removed from the waters of the State and all parts of the vessels shall be disposed of as provided. As part of satisfactory completion of this Agreement, the Grantee shall provide to the Commission all documentation required by Attachment I, Required Documents, at the time stated in Attachment I. iii. Documentation / Criteria Used as Evidence of Performance - The Grantee shall provide to the Commission a Final Disposition Report. This report shall contain the list of all derelict vessels removed, the disposition of each derelict vessel, and photographs that document the condition of each vessel prior to removal, the removal process for each vessel, and the final disposition of each vessel. B. Timeline for Completion - Final receipts with required evidence of completion will be received by the Commission’s Contract Manager no later than 07/01/2022. C. Acknowledgment by Grantee’s Contractors: For each vessel removed and disposed of pursuant to this Agreement the Grantee shall provide to the Commission written acknowledgement from all of Grantee’s contractors of receipt of a copy of this Agreement. Version 1.0 – June 2013 Page 4 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project Such acknowledgment(s) may be emailed to the DV Program Administrator and must be received before any work begins under this Agreement. Failure to submit such acknowledgment(s) may result in delays in reimbursement of the Grantee. 3. FINANCIAL CONSEQUENCES In addition to nonpayment for tasks which are not satisfactorily or timely completed, or for failure to correct any project deficiencies, as noted in the final project inspection, the Commission may impose a financial consequence of twenty percent (20%) of the total contract amount for failure to complete any tasks satisfactorily or timely, or for failure to correct any project deficiencies, as noted in the final project inspection. The final project inspection will be done by a Commission officer verifying that the entire vessel for each task has been removed according to the project plan. Failure of Grantee to have all receipts and evidence of project performance delivered to FWC on or before 7/1/2022 before close of business may jeopardize payment of funds to the Grantee per the Agreement. 4. PERFORMANCE A. Acceptance of Agreement: The Grantee will accept the agreement, and have it signed and returned to the Commission within 30 days of receipt. Failure to have the agreement returned within the specified time will render the agreement null and void. In some cases, the Commission will allow a modified return time with prior notice and approval from the Commission’s Contract Manager. B. Commencement of Work: The Grantee shall commence work on the overall project as soon as notified by the Commission of the agreement execution. Failure by the Grantee to execute the work within 60 days of agreement execution shall result in the agreement being null and void, unless prior approval for a delay is granted by the Commission’s Contract Manager. C. Procurement: The Grantee shall procure goods and services through a competitive solicitation process in accordance with Chapter 287, Florida Statutes. The Grantee has already included in the application the quote provided by the contractor chosen for the task and the Commission will pay to the Grantee 100 percent of the quoted price for each task or 100 percent of the actual cost if less than the quoted price. The Grantee will ensure that the selected contractor has adequate insurance and is qualified to do the work. A copy of the state’s Derelict Vessel Removal Best Management Practices, attached as Attachment D, will provide guidance as to whether or not the selected contractor is qualified to do the work. D. Closeout: Final receipts with required evidence of completion will be received by the Commission’s Contract Manager no later than 7/1/2022. 5. COMPENSATION AND PAYMENT Version 1.0 – June 2013 Page 5 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project A. FEE SCHEDULE - For satisfactory completion of the tasks described in this Scope of Work, by the Grantee under the terms of this Agreement, the Commission shall pay the Grantee on a cost reimbursement basis in an amount not to exceed $224,425.00. The Grantee shall be reimbursed only for budgeted expenses that are directly related to the removal and disposal of vessels within the project. i. Cost Share: The Grantee is not required to provide any cost share of the total cost of the project as indicated in the FWC Derelict Vessel Removal Grant Guidelines. The total compensation by the Commission shall be $224,425.00 or 100% of the total cost for the project, whichever is less. ii. Salvage Value: The Grantee shall be entitled to the salvage value of any grant- designated derelict vessel or any part(s) or accessories thereof, not used in the construction of a permitted artificial reef site, excluding the hull. All such salvage activities not essential to the physical removal of a derelict vessel shall be accomplished after the vessel has been removed from public waters. The salvage value of each vessel shall be deducted by the Grantee when determining the reimbursement request for the removal and disposal costs for each derelict vessel. Vessel hulls must be destroyed and not salvaged in whole. All salvaged materials from such vessels must be removed from the vessels before being sold for salvage. By law, such salvage values must offset the cost of removal to be allowed. B. INVOICE SCHEDULE – The Grantee shall submit one invoice at the completion of all project tasks and deliverables. C. TRAVEL EXPENSES - Reimbursement for travel expenses is not authorized under this Agreement. D. FORMS AND DOCUMENTATION - The Grantee shall be reimbursed on a cost reimbursement basis in accordance with 2011 Reference Guide for State Expenditures attached hereto and made a part hereof as Attachment C. The request for reimbursement shall include an invoice in a format similar to Attachment F, Sample Invoice Form, which shall include the FWC Agreement Number, the Grantee’s Federal Employer Identification (FEID) Number, and the dates of service. The invoice shall be accompanied by: Attachment H: Certificate of Completion (completed); Photographs in accordance with paragraph (2)(B). The Commission case number and this Agreement’s Contract number are required to be on each photo submitted.; An itemized list of all project expenditures; A copy of the Contract(s) between the Grantee and the Contractor(s) selected to complete the project; If the Grantee's selected contractor uses a sub-contractor(s) in the completion of the deliverables in this Agreement, the Grantee shall submit a copy of the sub- contractor’s agreement with the Grantee’s selected contractor(s) to the Commission. Version 1.0 – June 2013 Page 6 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project Such agreements are required to be in place for all work performed under this Agreement by a subcontractor.; An invoice from the Grantee’s contractor(s) showing the total price for the removal and disposal of each vessel that is authorized to be removed under this Agreement. Prices on the contractor’s invoice must match the price listed on the Grantee’s Invoice to the Commission; Proof of payment by the Grantee to the Grantee’s contractor(s), which may be in the form of a check copy or EFT from the Grantee to the contractor(s). Amounts paid to the contractor(s) must match the amount included on the invoice to the Commission. If amounts are paid by the Grantee to the contractor(s) for services not associated with this Agreement, those service and corresponding amounts must be annotated and clearly separated in the proof of payment documentation submitted. 6. MONITORING SCHEDULE A. Compliance Monitoring and Corrective Actions: The Commission will monitor the Grantee’s service delivery to determine if the Grantee has achieved the required level of performance. If the Commission in its sole discretion determines that the Grantee failed to meet any of the terms or conditions of this Agreement, the Grantee will be sent a formal written notice. The Grantee shall correct all identified deficiencies within forty-five (45) days of notice. Failure to achieve 100% compliance with all of the terms and conditions of this Agreement or failure to correct the deficiencies identified in a notice identifying deficiencies within the time frame specified may result in delays in payment or termination of this Agreement in accordance with the terms of the Agreement. B. Site Inspections: The Commission may inspect the Project site prior to and, if applicable, during the removal of project vessels. The Grantee shall notify the Commission’s Contract Manager when the Project has reached substantial completion so that inspection may occur in a timeframe allowing for the timely submission and processing of the final invoice. The Commission’s Contract Manager, or designee, shall inspect the work accomplished on the project and, if deemed complete and in compliance with the terms of the Agreement, approve the request for payment. All derelict vessel removal sites will be inspected by a Commission officer to verify the complete removal of the vessel as described in the Agreement. C. Project Progress Reports: The Grantee shall submit to the Commission, on a monthly basis, project progress reports outlining the progress of the project, and identifying any problems that may have arisen and actions taken to correct such problems. Such reports shall be submitted on the Project Monthly Progress Report Form attached hereto and made a part hereof as th Attachment G. Reports are due to the Commission’s Contract Manager by the 15 of the month immediately following the reporting period until the Certificate of Completion is submitted. D. Best Management Practices: The Grantee shall ensure that the contractor chosen to complete the tasks as indicated in this Scope of Work are both able and instructed to follow state Derelict Vessel Removal Best Management Practices (BMPs), (Attachment D). Failure to follow these BMPs may subject both the contractor and the Grantee to State or Federal fines and penalties if it is shown that these practices were not followed. Version 1.0 – June 2013 Page 7 of 8 Attachment A – SCOPE OF WORK Project Name:Monroe CountyBOCCDerelict Vessel FWC Contract No. 21254 Removal Project E. Certificate of Completion: Upon completion of the Project, the Contract Manager for the Grantee shall sign a Certificate of Completion form, Attachment H, attached hereto and made a part hereof, that certifies the project was completed in accordance with this Scope of Work and the Agreement. For reporting purposes this project will be submitted to the Executive Office of the Governor, a Letter of Return on Investment for the State is attached hereto and made part thereof as Attachment E to this agreement. 7. INTELLECTUAL PROPERTY RIGHTS No additional requirements. Refer to Section 12 of the Agreement. 8. SUBCONTRACTS No additional requirements. Refer to Section 14 of the Agreement. 9. INSURANCE No additional requirements. Refer to Section 16 of the Agreement. 10. SECURITY AND CONFIDENTIALITY No additional requirements. Refer to Section 20 of the Agreement. 11. RECORD KEEPING REQUIREMENTS No additional requirements. Refer to Section 21 of the Agreement. 12. NON-EXPENDABLE PROPERTY No additional requirements. Refer to Section 12 of the Agreement. 13. PURCHASE OR IMPROVEMENT OF REAL PROPERTY No additional requirements. Refer to Section 12 of the Agreement. Version 1.0 – June 2013 Page 8 of 8 FWC Agreement No. FWC-21254 Attachment B AUDIT REQUIREMENTS The administration of resources awarded by the Florida Fish and Wildlife Conservation Commission (Commission) to the Grantee may be subject to audits and/or monitoring by the Commission as described in Part II of this attachment regarding State funded activities. If this Agreement includes a Federal award, then Grantee will also be subject to the Federal provisions cited in Part I. If this Agreement includes both State and Federal funds, then all provisions apply. MONITORING In addition to reviews of audits conducted in accordance with Sections 200.500-200.521, Uniform Guidance: Cost Principles, Audit, and Administrative Requirements for Federal Awards (2 CFR 200), as revised, hereinafter “OMB Uniform Guidance” and Section 215.97, F.S., as revised (see “AUDITS” below), the Commission may conduct or arrange for monitoring of activities of the Contractor. Such monitoring procedures may include, but not be limited to, on-site visits by the Commission staff or contracted consultants, limited scope audits as defined by Section 200.331, OMB Uniform Guidance and/or other procedures. By entering into this Contract, the Grantee agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Commission. The Grantee further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Florida Department of Financial Services or the Florida Auditor General. AUDITS PART I: FEDERALLY FUNDED. If this Agreement includes a Federal award, then the following provisions apply: A. This part is applicable if the Grantee is a State or local government or a non-profit organization as defined in Sections 200.90, 200.64, or 200.70, respectively, OMB Uniform Guidance. B. In the event that the Grantee expends $500,000.00 ($750,000.00 for fiscal years beginning on or after December 26, 2014) or more in Federal awards in its fiscal year, the Grantee must have a single or program-specific audit conducted in accordance with the provisions of the Federal Single Audit Act of 1996 and Sections 200.500-200.521, OMB Uniform Guidance. EXHIBIT 1 to this Attachment indicates Federal resources awarded through the Commission by this Agreement. In determining the Federal awards expended in its fiscal year, the Grantee shall consider all sources of Federal awards, including Federal resources received from the Commission. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by Sections 200.500-200.521, OMB Uniform Guidance. An audit of the Grantee conducted by the Auditor General in the OMB Uniform Guidance, will meet the requirements of this part. C. In connection with the audit requirements addressed in Part I, paragraph A. herein, the Grantee shall fulfill the requirements relative to auditee responsibilities as provided in Section 200.508, OMB Uniform Guidance. This includes, but is not limited to, preparation of financial statements, a schedule of expenditure of Federal awards, a summary schedule of prior audit findings, and a corrective action plan. D. If the Grantee expends less than $500,000.00 ($750,000.00 for fiscal years beginning on or after December 26, 2014) in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of Sections 200.500-200.521, OMB Uniform Guidance, is not required. In the event that the Grantee expends less than $500,000.00 ($750,000.00 for fiscal years beginning on or after Attachment B rev.6.15.15Page 1 of 6 FWC Agreement No. FWC-21254 December 26, 2014) in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of Sections 200.500-200.521, OMB Uniform Guidance, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from Grantee resources obtained from other than Federal entities). E. Such audits shall cover the entire Grantee’s organization for the organization’s fiscal year. Compliance findings related to contracts with the Commission shall be based on the contract requirements, including any rules, regulations, or statutes referenced in the Contract. The financial statements shall disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due to the Commission shall be fully disclosed in the audit report with reference to the Commission contract involved. Additionally, the results from the Commission's annual financial monitoring reports must be included in the audit procedures and the Sections 200.500-200.521, OMB Uniform Guidance audit reports. F. If not otherwise disclosed as required by Section 200.510, OMB Uniform Guidance, the schedule of expenditures of Federal awards shall identify expenditures by contract number for each contract with the Commission in effect during the audit period. G. If the Grantee expends less than $500,000.00 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of Sections 200.500-200.521, OMB Uniform Guidance, is not required. In the event that the Grantee expends less than $500,000.00 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of Sections 200.500-200.521, OMB Uniform Guidance, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from the Grantee’s resources obtained from other-than Federal entities). H. A web site that provides links to several Federal Single Audit Act resources can be found at: https://harvester.census.gov/facweb/Resources.aspx PART II: STATE FUNDED. If this Agreement includes State funding, then the following provisions apply: This part is applicable if the Grantee is a non-state entity as defined by Section 215.97, F.S., (the Florida Single Audit Act). A. In the event that the Grantee expends a total amount of state financial assistance equal to or in excess of $500,000.00 in any fiscal year of such Grantee, the Grantee must have a State single or project- specific audit for such fiscal year in accordance with Section 215.97, F.S.; applicable rules of the Executive Office of the Governor and the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this Attachment indicates state financial assistance awarded through the Commission by this Contract. In determining the state financial assistance expended in its fiscal year, the Grantee shall consider all sources of state financial assistance, including state financial assistance received from the Commission, other state agencies, and other non-state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non-state entity for Federal program matching requirements. B. In connection with the audit requirements addressed in Part II, paragraph A herein, the Grantee shall ensure that the audit complies with the requirements of Section 215.97(7), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2)(d), F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Attachment B rev.6.15.15Page 2 of 6 FWC Agreement No. FWC-21254 C. If the Grantee expends less than $500,000.00 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of section 215.97, F.S., is not required. In the event that the Grantee expends less than $500,000.00 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of section 215.97, F.S., the cost of the audit must be paid from the non-state entity’s resources (i.e., the cost of such an audit must be paid from the Grantee’s resources obtained from other-than State entities). D. Additional information regarding the Florida Single Audit Act can be found at: https://apps.fldfs.com/fsaa/. E. Grantee shall provide a copy of any audit conducted pursuant to the above requirements directly to the following address: Chief Financial Officer Florida Fish and Wildlife Conservation Commission Bryant Building 620 S. Meridian St. Tallahassee, FL 32399-1600 PART III: REPORT SUBMISSION A. Copies of reporting packages, to include any management letter issued by the auditor, for audits conducted in accordance with Sections 200.500-200.521, OMB Uniform Guidance, and required by Part I of this Attachment shall be submitted by or on behalf of the Grantee directly to each of the following at the address indicated: 1. The Commission at the following address: Chief Financial Officer Florida Fish and Wildlife Conservation Commission Bryant Building 620 S. Meridian St. Tallahassee, FL 32399-1600 2. The Federal Audit Clearinghouse designated in Section 200.512, OMB Uniform Guidance (the reporting package required by Section 200.512, OMB Uniform Guidance, should be submitted to the Federal Audit Clearinghouse): Federal Audit Clearinghouse Bureau of the Census th 1201 East 10 Street Jeffersonville, IN 47132 3. Other Federal agencies and pass-through entities in accordance with Section 200.512, OMB Uniform Guidance. B. Copies of audit reports for audits conducted in accordance with Sections 200.500-200.521, OMB Uniform Guidance, and required by Part I of this Attachment (in correspondence accompanying the audit report, indicate the date that the Grantee received the audit report); copies of the reporting Attachment B rev.6.15.15Page 3 of 6 FWC Agreement No. FWC-21254 package described in Section 200.512, OMB Uniform Guidance, and any management letters issued by the auditor; copies of reports required by Part II of this Attachment must be sent to the Commission at the addresses listed in paragraph C. below. C. Copies of financial reporting packages required by Part II of this Attachment, including any management letters issued by the auditor, shall be submitted by or on behalf of the Grantee directly to each of the following: 1. The Commission at the following address: Chief Financial Officer Florida Fish and Wildlife Conservation Commission Bryant Building 620 S. Meridian St. Tallahassee, FL 32399-1600 2) The Auditor General’s Office at the following address: Auditor General’s Office G74 Claude Pepper Building 111 West Madison Street Tallahassee, FL 32399-1450 D. Any reports, management letter, or other information required to be submitted to the Commission pursuant to this Contract shall be submitted timely in accordance with OMB Sections 200.500-200.521, OMB Uniform Guidance, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. Grantees and sub-Grantees, when submitting financial reporting packages to the Commission for audits done in accordance with Sections 200.500-200.521, OMB Uniform Guidance, or Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the Grantee/sub-Grantee in correspondence accompanying the reporting package. - End of Attachment B – Attachment B rev.6.15.15Page 4 of 6 FWC Agreement No. FWC-21254 Exhibit 1 FEDERAL AND STATE FUNDING DETAIL FEDERAL RESOURCES AWARDED TO THE GRANTEE PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Federal Program(s) Funds CFDA #CFDA TitleAmount N/A Total Federal Awards COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Federal Program(s) Compliance Requirements CFDA #Compliance Requirements N/A STATE RESOURCES AWARDED TO THE GRANTEE PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Matching Funds Provided by CFDA CFDA #CFDA Title Amount of Matching Funds Total Matching Funds Associated with Federal N/A Programs SUBJECT TO SECTION 215.97, FLORIDA STATUTES: State Project(s) CSFA # CSFA Title Amount 77.005 FWC Derelict Vessel Removal Grant Program $224,425.00 Total StateAwards $224,425.00 Attachment B rev.6.15.15Page 5 of 6 FWC Agreement No. FWC-21254 COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: State Project(s) Compliance Requirements CSFA #Compliance Requirements 77.005 Must adhere to FWC Derelict Vessel Removal Grant Program Guidelines (November 2019) NOTE: Section 200.513, OMB Uniform Guidance (2 CFR 200), as revised, and Section 215.97(5), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the Grantee. - End of EXHIBIT 1 - Attachment B rev.6.15.15Page 6 of 6 FWC Contract No. 21254 Attachment C COST REIMBURSEMENT CONTRACT PAYMENT REQUIREMENTS Pursuant to the February, 2011 Reference Guide for State Expenditures published by the Department of Financial Services, invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). In addition, supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved contract budget should be reimbursed. Listed below are examples of types of supporting documentation: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable. (6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. Additionally, the invoice or submitted documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. Attachment D Contract FWC Best Management Practices for DV removal Derelict Vessel Removal Process Derelict vessels are existing impacts to the environment as well as boating safety hazards, impediments to navigation, and esthetic nuisances. Typically these vessels are found grounded on the edges of active waterways where they may have physical impacts on benthic and shoreline communities. However, the impact of these vessels is not limited to their immediate location. If left unattended, the influences of winds and tides continue to push the boats causing greater impact as they become more deeply mired into the environment. Early extraction of these vessels will avoid and minimize the environmental impacts. In addition to these physical impacts resulting from the movement of these vessel through the environment; there is the long term effect caused by their continued degradation and decay in the marine environment. These vessels may be constructed of various materials, such as wood, steel, aluminum, or fiberglass; each having varying degrees of resilience and can remain in the marine environment for extended periods of time. With the progression of time; the environmental impacts increase with the shading from the hull and displacement of live bottom and emergent vegetative communities resulting from the expansion of the debris field as the vessels disintegrates. The impacts resulting from the removal of these vessels during any stage is less than the impacts caused by the long-term presence of the vessel in the marine environment. Therefore the early detection and removal of these abandoned and derelict vessels is the best means of minimizing the individual or cumulative impacts to the environment. Derelict Vessel Removal (FDEP) Permit Exemption An Exemption under Florida Administrative Code Chapter 62-330-051(5)(g) by Florida Department of Environmental Protection, h as been established for the removal of derelict vessels. Based on the presumption that the extraction of these vessels from the marine environment will cause only minimal environmental impacts and in turn avoid the long-term impacts resulting from the degradation of the vessel at it current location.The environmental impacts are ameliorated by the application of the best management practices referenced below. Florida Administrative Code Chapter 62-330-051(5)(g) (g)The removal of derelict vessels, as defined in Section 823.11(1), F.S., by federal, state, and local agencies, provided: 1.The derelict vessel case has been completed as specified in Section 705.103, F.S., and has been entered into the Statewide Derelict Vessel Database maintained by the Florida Fish and Wildlife Conservation Commission; 2.All work is done in a manner that, to the greatest practicable extent, avoids additional dredging or filling, grounding or dragging of vessels, and damage to submerged resources such as seagrass beds, oyster beds, coral communities, mangroves, other wetlands, and live bottom; and 3.An absorbent blanket or boom shall be immediately deployed on the surface of the water around the derelict vessel if fuel, oil, or other free-floating pollutants are observed during the work. General Derelict Vessel Removal and Environmental Protection Best Management Practices The following best management practices (BMP’s) will be employed by the marine contractor during the removal of derelict vessels. These BMP’s will be incorporated into the contact for each vessel removal project. The marine contractor selected for the project will be required to show proof of their ability to meeting the BMP requirements with their contingency of equipment, staff and expertise in the removal of derelict vessels. Compliance with these BMP’s will be monitored by the County and by local Florida Fish and Wildlife Conservation Commission law enforcement officers. These BMP’s are as follows: a.All Work Is To Meet The Following Requirements: 1.Operations are to be limited to daylight hours. 2.Operations are to be staged from an upland area. 3.All work is to be performed in a manner that avoids and/or minimizes impacts to live bottom and other resource areas (e.g., seagrass beds, oyster beds, wetlands, mangroves, and other sensitive habitats) while approaching, working in, and leaving the derelict vessel site. 4.All work shall avoid impacts to manatees, sea turtles, and other species listed by the state and federal government as threatened or protected. 5.The Contractor will remove all contaminants and pollutants including fuels, batteries, paints, solvents, and engine from the derelict vessel prior to, or immediately after extraction, whichever option is best to prevent environmental impacts. Any contaminant or pollutant found to be contained within a derelict vessel shall be removed by the Contractor, placed in an approved container, and disposed of properly. The placement of an absorbent blanket on the surface of the water around the derelict vessel within the turbidity barrier is required where free floating product (gas/oil) is observed. 6.The Contractor is to provide appropriate best management practices (BMPs) approved by the Florida Department of Environmental Protection for erosion control and turbidity protection while each derelict vessel is being removed. In areas of low to moderate currents, a Type II floating turbidity barrier will be installed within a ten (10) foot radius of the vessel being removed prior to starting any removal activities. The turbidity barrier shall be anchored to the bottom of the waterway. 7.The Contractor is to provide appropriate BMPs for erosion control and turbidity prevention around the vessels/barges being used to remove the derelict vessel and around the perimeter of any upland staging site (where necessary). 8.The Contractor is to monitor turbidity levels throughout removal work. 9.In an effort to reduce turbidity, a crane, winch and/or approved alternate method is to be used to raise the derelict vessel from the water. 10.The Contractor will assess turbidity levels and allow them to return to an acceptable level similar to pre-project condition prior to removal of turbidity measures. 11.The dragging of vessels is to be avoided both on and off-shore. All vessels/barges used in vessel removal shall continually monitor water depths to avoid running aground. 12.The Contractor will load derelict vessels onto a barge and/or flat bed truck (or similar) for proper disposal. 13.The Contractor is to photo-document all removals as described in Item 6 below with pictures taken before, during and after removal. The Contractor will provide a daily written report of all removal activities. b.For Derelict Vessels That Are Floating or Lightly Aground: 1.The vessel is to be pumped out as needed and extracted (floated out) during high water. 2.Following extraction, the vessel is to be towed from the grounded location to a boat ramp or other removal point while avoiding and/or minimizing impacts to live bottom areas. c.For Derelict Vessels That Are Hard Aground: 1.The vessel is to be approached using shallow draft vessels. 2.The vessel is to be extracted using a crane from a shallow draft deck barge, by hand using the best available tools, or similar approach to minimize impacts to the site and surrounding areas. d.For Derelict Vessels Sunken in Shallow Water: 1.Install and inflate flotation bags as needed. 2.Lift the vessel with barge mounted crane or similar equipment. FWC Agreement Number: 21254 Attachment E Florida Fish To: FWC Contract 21254, Monroe County BOCC and Wildlife From: Jennifer Tyler, Contract Manager Conservation RE: Return on Investment Reporting Commission Commissioners Rodney Barreto Chairman This Memorandum is to document the Return of Investment reporting language as Coral Gables mandated and approved by Florida’s Executive Office of the Governor, Office of Michael W. Sole Policy and Budget, in to FWC Contract 21245. Vice Chairman Tequesta Steven Hudson Return of Investment reporting: Fort Lauderdale Gary Lester Oxford The ultimate objective is for the vessel(s) to be removed from the water at the Gary Nicklaus earliest possible time to prevent additional removal costs and potential damage by Jupiter interfering with navigation or the environment. Removing vesselsat the earliest Sonya Rood possible time reduces the cost of removing vessels at a later time when they St. Augustine frequently sink or break apart thereby increasing removalcosts. By eliminating Robert A. Spottswood Key West these hazards from navigation, there is a reduced chance of injury or death associated with a collision between a boater and a derelict vessel thereby reducing Office of the risk to the boater, county and state. Executive Director Eric Sutton Removing a greater number of derelict vessels reduces the number of Executive Director environmental incidents of pollution caused by spilled fuels and oils and the Thomas H. Eason, Ph.D. Assistant Executive Director leaching of caustic chemicals into the waters of the state. A reduction of derelict Jennifer Fitzwater vessel damage to sea grasses, corals, and other benthic resources alsoincreases Chief of Staff value to our states natural resources and reduces restoration costs. Derelict vessels can also be a blight on working waterfronts, resort andresidential areas. This Division of Law Enforcement blight can negatively affect the economy of theseareas including use, sales and Colonel Roger Young tourism. Director 850-488-6251 Analysis at the program’s conclusion will list the number of derelict vessels and/or 850-487-0463 FAX total linear feet removed for both individual counties and the statewide total. The Managing fish and wildlife per linear foot will also be average cost for vessels removed and the average cost resources for their long-term well-being and the benefit included. The report will measure the percentageof derelict vessels removed for of people. both counties and the entire state based on the pre-program totals as listed in the Statewide Derelict Vessel Database. 620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676 Hearing/speech-impaired: 800-955-8771 (T) 800 955-8770 (V) MyFWC.com INVOICE Attachment F Billed to: Invoice No. 21254 Fish and Wildlife Conservation Commission Invoice Date: 21254 FWC Derelict Vessel Removal Grant Program FWC Contract #: FWC- 620 South Meridian Street Amount of Grant Award: $224,425.00 Tallahassee, Florida 32399-1600 Billing Period/Dates of Service: Remit payment to: From: Grantee: Monroe County BOCC (Date Contactor Began Work) FEID #: 59-6000749 Address: 2798 Overseas Highway, Suite #420 To: Marathon, Florida 33050 (Date Contractor Completed Work) PROJECT COSTS: Deliverables/Services Provided (Scope of Work) – Cash expenditures: Amount $6,400.00 Vessel 01) FWCS21OFF017983; Green/White 32’ Trojan Cuddy Cabin, Reg: FL6286DW $5,000.00 Vessel 02) FWCS21OFF017967;White 20’ Open Fishing vessel, Reg: FL7661GA $5,000.00 Vessel 03) FWCS21OFFA24812; White 28’ Winga Yachts Sailboat, Reg: FL9480LN $5,000.00 Vessel 04) FWCS21OFF027260; White 20’ Funway Industries Pontoon, Reg: FL1345HF $20,000.00 Vessel 05) FWCS21OFF027259; White 44’ Kingcraft Cabin Cruiser, Reg: FL5642DA $5,000.00 Vessel 06) FWCS21OFF024825; Red 28’ Hunter Sailboat, Reg: Unknown $2,600.00 Vessel 07) FWCS21OFF004997; White 18’ Hydra-Sports Open fishing, Reg: FL0775HK $5,600.00 Vessel 08) FWCS21OFF017499; White 34’ Sea Ray Cabin Cruiser, Reg: FL6726PL $17,500.00 Vessel 09) FWCS21OFF027979; Black 30’ Unknown Make Sailboat, Reg: Unknown $4,400.00 Vessel 10) FWCS21OFF016759; White 32’ Irwin Sailboat, Reg: FL8799ND $4,725.00 Vessel 11) FWCS21OFF008315; White/Brn 27’ Regal Boats Cuddy Cabin, Reg: FL1290FY $35,000.00 Vessel 12) FWCS21OFF029749; Brown, 40’ Unknown Make Houseboat, Reg: Unknown $1,000.00 Vessel 13) FWCS20OFF029750; Blue/Tan 9’ Unknown Make Peddle Boat, Reg: Unknown $12,500.00 Vessel 14) FWCS21OFF009948; White 25’ Irwin Sailboat, Reg: FL5239BN $30,000.00 Vessel 15) FWCS21OFF007535; White 40’ Concorde Cabin Cruiser, Reg: FL5991KM $29,000.00 Vessel 16) FWCS21OFF020181; White 40’ Unknown Make Cabin Cruiser, Reg: Unknown $2,500.00 Vessel 17) FWCS21OFF027111; White 12’ Unknown Make Dinghy, Reg: Unknown $7,000.00 Vessel 18) FWCS21OFF027103; White 36’ Auxillary Sailboat, Reg: FL0823HK $5,000.00 Vessel 19) FWCS21OFF000880; White 33’ Hunter Sailboat, Reg: FL3702GD Sub Total Project Cost (page 1): $203,225.00 Grantee Share (0%): – $ N/A I hereby certify that the above costs are true and valid costs incurred in accordance with the project Agreement, and that the matching funds, in-kind or cash, were utilized toward the project in this Agreement. Page 1 INVOICE Attachment F Billed to: Invoice No. 21254 Fish and Wildlife Conservation Commission Invoice Date: 21254 FWC Derelict Vessel Removal Grant Program FWC Contract #: FWC- 620 South Meridian Street Amount of Grant Award: $236,425.00 Tallahassee, Florida 32399-1600 Billing Period/Dates of Service: Remit payment to: From: Grantee: Monroe County BOCC (Date Contactor Began Work) FEID #: 59-6000749 Address: 2798 Overseas Highway, Suite #420 To: Marathon, Florida 33050 (Date Contractor Completed Work) PROJECT COSTS: Deliverables/Services Provided (Scope of Work) – Cash expenditures: Amount $11,200.00 Vessel 20) FWCS21OFF022658; White 28’ Unknown Make Sailboat, Reg: FL4002BM $2,000.00 Vessel 21) FWCS21OFF026282; White 16’ Unknown Make Sailboat, Reg: Unknown $8,000.00 Vessel 22) FWCS21OFF010593; Blk 40’ Unknown Make Cabin Cruiser, Reg: DO1102420 SubTotal Project Cost (Page 2): $21,200.00 Grantee Share (0%): – $ N/A Amount for Reimbursement: $224,425.00 I hereby certify that the above costs are true and valid costs incurred in accordance with the project Agreement, and that the matching funds, in-kind or cash, were utilized toward the project in this Agreement. Signed: Date: Project Manager Page 2 FWC Contract No. FWC: 21254 Attachment G FLORIDA DERELICT VESSEL REMOVAL GRANT PROGRAM PROJECT PROGRESS REPORT Mail to FWC at 620 South Meridian Street, Tallahassee, FL 32399-1600 or fax to (850) 488-9284. FWC Contract # 21254 Reporting Period (Month/Year): (Due 15 days after the end of each month) Grantee: Monroe County BOCC Project Title: Monroe County BOCC Derelict Vessel Removal Project 1. Describe progress of project, including percent completed for each task in the Scope of Work: 2. Is project currently on schedule for completion by Phase I due date? YES NO Anticipated Phase I completion date: (If project is not on schedule, please explain any problems encountered and/or possible delays) 3. Reporting requirements: (Check all that have been submitted to date) Bid package Bid tabulation Progress photographs Final photographs Draft acknowledgement Project Manager Date Print Name Phone Page 1 of 1 FWC Contract No. FWC- 21254 AttachmentH FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FWC Derelict Vessel Removal Grant Program CERTIFICATION OF COMPLETION STATEMENT I, Celia Hitchins, Representing Monroe County BOCC, do hereby certify that the FWC Derelict Vessel Removal Grant Program project funded by FWC Contract No. 21254, has been completed in compliance with all terms and conditions of said Agreement; that all amounts payable for materials, labor and other charges against the project have been paid; and that no liens have been attached against the project. (Signature) (Date) WARNING: “Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083.” § 837.06, Florida Statutes. CERTIFICATE BY COMMISSION I certify: That, to the best of my knowledge and belief, the work on the above-named project has been satisfactorily completed under the terms of the Agreement. Division: By: Date: Name: Title: Attachment – I FWC Contract: 21254 Grantee’s Required Documentation Submission List The following is a list of the documents that must be provided by the Grantee to the FWC Derelict Vessel Program Manager/Contract Manager and when each must be received by the Commission. Failure of the Grantee to provide these documents when required may subject the Grantee to delays in reimbursement and/or financial penalties. A copy of the Agreement/Contract Acknowledgement of Receipt of Agreement/Contract by Contractor: between the Commission and the Grantee must be issued to the Grantee’s contractor, and the Grantee shall submit acknowledgement of receipt by the contractor to the Commission DV Program Administrator. Due to the Commission before any work under the Agreement/Contract begins. Grantee's written proof of Liability Insurance (or self-insurance): Due to the Commission within 15 days of Agreement/Contract Execution. Due to the Commission within 15 days of Grantee's written verification of being registered with E-Verify: Agreement/Contract Execution. Due to the Contractor’s and subcontractors’ written verification of being registered with E-Verify: Commission within 15 days of Agreement/Contract Execution. th Monthly Project Progress Report: Due to the Commission on the 15 day of each month the Agreement/Contract remains active. Grantee’s Invoice for Payment: Grantee must submit an Invoice (Attachment F) to the Commission for reimbursement. Due to the Commission when all Agreement/Contract tasks and deliverables have been completed. Due to the Commission Certificate of Completion: A completed Certificate of Completion (Attachment H). when the Grantee's reimbursement request is submitted to the Commission. Due to the Commission when the Grantee's reimbursement Itemized List of All Project Expenditures: request is submitted to the Commission. Grantee’s Contract with Contractor: Grantee will submit a copy of the Contract between the Grantee and the Contractor selected to complete the project. Due to the Commission when the Grantee's reimbursement request is submitted to the Commission. Subcontractor Agreements: If the Grantee's selected contractor uses a sub-contractor in the completion of the deliverables in the Agreement/Contract, the Grantee shall submit a copy of the sub-contractor’s agreement with the Grantee’s selected contractor to the Commission. Such agreements are required to be in place for all work performed under the Agreement/Contract by a subcontractor. Due to the Commission when the Grantee's reimbursement request is submitted to the Commission. A final disposition report and photos of each vessel removed Vessel Photosand Final Disposition Report: pursuant to the Agreement/Contract are required in accordance with paragraph (2)(B) of Attachment A, Scope of Work, of the Agreement/Contract. The Commission case number and Contract number are required to be on each photo submitted. Due to the Commission when the Grantee's reimbursement request is submitted to the Commission. Contractor’s Invoice:An invoice from the contractor showing the total price for the removal and disposal of each vessel that is authorized to be removed under the Agreement/Contract must be submitted by the Grantee to the Commission. Prices on the contractor’s invoice must match the price listed on the Grantee’s Invoice to the Commission (Attachment F). Due to the Commission when the Grantee's reimbursement request is submitted to the Commission. Proof of Payment to Contractor from Grantee: Proof of payment by the Grantee to the contractor(s) may be in the form of a check copy or EFT from the Grantee to the contractor(s). Amounts paid to the contractor(s) must match the amount included on the invoice to the Commission (Attachment F). If amounts are paid by the Grantee to the contractor(s) for services not associated with the Agreement/Contract, those service and corresponding amounts must be annotated and clearly separated in the proof of payment documentation submitted. Due to the Commission when the Grantee's reimbursement request is submitted to the Commission. FWC Agreement #: 21254 Attachment J Derelict Vessel Program Grant Monitoring Guidelines The Florida Fish and Wildlife Conservation Commission (Commission) has established and been appropriated funding by the Florida Legislature, to assist local governments in the costs related to removing derelict vessels from the waters of the state. The Commission derelict vessel program has a responsibility to track and monitor the status of grant activity and projects initiated by local governments under contract with the Commission to ensure compliance with applicable written grant guidelines and statutory regulations. The monitoring process is designed to assess a Grantee’s compliance with applicable agency, state, and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas reviewed during monitoring activities – financial and programmatic monitoring. Financial monitoring is the review of records associated with the invoiced costs of derelict vessel removal projects and contracts. Programmatic monitoring is the observation of project timelines, best management practices, and verified project completion records. Various levels of financial and programmatic review may be accomplished during this process. Desk monitoring is the review of projects and financial activity and provision of technical assistance between the Commission and the applicant via e-mail and telephone or other electronic means. On-site monitoring involves visits to the Grantee agencies or project work sites by Commission representatives who examine records, procedures and project activity. No Conflict of Interest: Grant Managers shall complete a Conflict of Interest Certification form at the time they are assigned/assume responsibility for an agreement. If a conflict exists, the grant manager shall notify their immediate supervisor at the earliest opportunity. The supervisor is responsible to reassign the Agreement or coordinate with leadership and/or Commission legal advisors to determine the appropriate resolution. A completed Conflict of Interest Certification form will be included and entered into each derelict vessel grant removal agreement. Frequency of monitoring activity: The Commission’s derelict vessel program will conduct monitoring during the period that a grant project is active. Once the project has been completed and verified as such, and reimbursement has been issued to the Grantee based on the written agreement, the relationship with the Grantee has ended until and unless a subsequent application for a grant is received again for that Grantee. Those applicants who have had documented contract violations for past failures to perform without successful resolution with the Commission, may be subject to denial of further opportunities to be considered for a grant. Areas that may be reviewed include, but are not limited to: Management and administrative procedures; Grant folder maintenance; Accounting system; Anticipated projected completion (adhering to Agreement timelines for project completion); Difficulties encountered in completing projects; FWC Agreement #: 21254 Attachment J Equal Employment Opportunity (EEO Status); Americans with Disabilities Act (ADA Status); Procurement policy; Procurement documents; and Contractor and subcontractor agreements, if applicable. The Commission may request additional monitoring/information if the activity, or lack thereof, generates questions from Commission leadership. The method of gathering this information will be determined on a case-by-case basis. Desk monitoring is an on-going process. Grantees will be required to participate in desk monitoring as determined by the Commission. This contact will provide an opportunity to identify the need for additional assistance and determines what a Grantee needs to complete the project in a timely manner in accordance with their Agreement. An attachment (Attachment I), will be included with each Agreement detailing documents required to be submitted by the Grantee and when those documents are due. As difficulties/deficiencies are identified, the Grantee’s grant manager will be notified by Commission staff. Many of the issues that arise may be resolved by the Grantee without Commission involvement, but Commission staff can provide technical assistance. Examples of technical assistance include, but are not limited to: Determination of eligibility of items or services for reimbursement; Coordination and partnership with contractors and subcontractors; Record keeping; Providing information about reporting requirements; Advising as to documentation necessary to support a request for reimbursement. On-site monitoring will be conducted by Commission personnel or others appointed by the Commission. On-site monitoring visits will be scheduled in advance with the Grantee grant manager designated in the Agreement. All derelict vessel removal projects are verified by sworn law enforcement personnel prior to reimbursement by the Commission. The Commission will also conduct coordinated financial and grant file monitoring. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of a peer review as needed. On-Site Monitoring Protocol: On-site monitoring visits will be randomly chosen from active derelict vessel removal project grants in progress, as well as those that may be identified as having potential contract violations or as a result of a contractor’s failure to follow contract specifications as required. Site visits may be combined when geographically convenient. Site Visit Preparation: An email will be sent to the Grantee grant manager outlining the date, time, and purpose of the site visit before the planned arrival date. The appointment should be confirmed with the Grantee in writing (email is acceptable) and documented in the Grantee folder. On-Site Monitoring Visit: FWC Agreement #: 21254 Attachment J Once Commission personnel have arrived at the site, an orientation conference will be conducted. During this time, the purpose of the site visit and the items the Commission intends to examine will be identified. All objectives of the site visit will be explained at this time. Commission personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot inspection of the project site will be conducted. All project deliverables selected for review should be visually inspected whenever possible. Photographs should be taken of the project site, and any relevant activity. If a project deliverable is not available at the time of the site visit, the appropriate documentation must be provided to account for the project progress. Other programmatic issues can be discussed at this time such as missing quarterly project progress reports, payment/voucher /reimbursement, etc. Post Monitoring Visit: Commission personnel will review the on-site monitoring documents and backup documentation as a team and discuss the events of the on-site monitoring. Within thirty (30) calendar days of the site visit, a post monitoring letter will be generated and sent to the Grantee explaining any issues and corrective actions required or recommendations. Should no issues or findings be identified, a post monitoring letter to that effect will be generated and sent to the Grantee. The Grantee will correct all deficiencies or submit a Corrective Action Plan within thirty (30) calendar days of the monitoring letter date. Grantee noncompliance will be resolved by Commission management under the terms of the Grantee Agreement. The on-site monitoring report and all backup documentation will then be included in the Grantee’s file.