Item C16BOARD OFCOUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Division: OMB
Department: Grants
Staff Contact Person: Lisa Tennyson
AGENDA ITEM WORDING: Authorization for the Mayor to execute the Certificate of
Acceptance ofSub-grant Award for the Be The Change Monroe Youth Challenge
Violence and Alcohol/Tobacco and Other Drug Prevention program, using funds
provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program,
for the period from October 1, 2012through September 30, 2013.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. Substance Abuse Policy Advisory Board (SAPA8) reviews
proposals and makes recommendations to BOCC for local funding of programs.
PREVIOUS RELEVANT BOCCACTlON: Approval to apply for grant funds given at June
2012nneeL\ng. MOUwith Bethe Change ofThe Florida Keys, 3nc.,provider ofthe
program, is also on the agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: _None.
STAFF RECOMMENDATION: Agproval
TOTAL COST: $16^499. Indirect Cost
COST TO COUNTY: $0
DIFFERENTIAL OF LOCAL PREFERENCE:
BUDGETED: Yes NoFl
SOURCE OF FUNDS: FDLE
REVENUE PRODUCING: Yes FlNoZ ^�—NERMO
NTH
YEA
OMB/PURCHASI
APPROVED BY:COUN�RISK
A�EMEN
DOCUMENTATION: INCLUDED: Z TO FOLLOW: F-1 NOT REQUIRED: F-1
DISPOSITION: ___ AGENDA ITEM #:
MONROECOUNTY BOARD OFCOUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/12
Enforcement Expiration Date: 09/30/13
Contract Purpose/Description: Funds provided through H]LE Agreement to provide funds for
the BeThe Change Monroe Youth Challenge Violence and Alcohol/Tobacco and Other DrugPrevention Program,
�
IContract Manager: Lisa Tennyson
(Name)
(Ext.) (Department)
4444 OMB/Grants Mgt.
Deadline: 10/2412
CONTRACT COSTS
Total Dollar Value of Contract: $16,499 Current Year Portion: $16.499.00
Grant: $16,499
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesFjNnF�
Risk Management �l�--Yesr-1 No-�t
O.M.B./Pu,Using \ YesnNoGl
County Attorney / YesONoM
�Comments:
Revised 2/95
FILE
Florida Department of
Law Enforcement
Gerald M. Bailey
Commissioner
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
(850) 617-1250
www.fdle.state.fl.us
The Honorable David Rice
Mayor
Monroe County Board of Commissioners
'1100 Simonton Street
Room 2-213
Key West, FL 33040
Re: Contract No. 2013-JAGC-MOLAR-2-D7-031
Dear Mayor Rice:
Rick Scott, Governor
Pam Bondi, Attorney General
Jeff Atwater, Chief Financial Officer
Adam Putnam, Commissioner of Agriculture
The Florida Department of Law Enforcement is pleased to award an Edward Byrne
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 16,499.00 for the project entitled, BE THE CHANGE: MONROE YOUTH
CHALLENGE VIOLENCE AND ALCOHOL/TOBACCO AND OTHER DRUG
PREVENTION PROGRAM. These funds shall be utilized for the purpose of reducing
crime and improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. Changes were
made after your application was received in this office. Therefore, the Standard
Conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service - Integrity * Respect - Quality
The Honorable David Rice
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/617-1250.
Sincerely,
�-
H. Wilde
r
er
Administrator
CHW/JP/st
Enclosures
State of Florida
Office mfCriminal Justice Grants
Florida Department of Law Enforcement
2331Phi||ips Road
Tallahassee, Florida 32308
The aubgrantee.through its authorized repreaUntative, acknowledges receipt and
acceptance Vfsubon*ntaward number 2O13-JAGC-M[)NR-2-D7-0l.inthe amount
uf$10.488.O0'for aproject 8rdit|ed.BETHECHANGE:K8ONROEYDUTH
CHALLENGE VIOLENCE AND ALCOHOL/TOBACCO AND OTHER DRUG
PREVENTION PROGRAM, for the period of1U/O1/2012through 0S/30/2O13.tobe
implemented iDaccordance with the approved GubQrantapplication, and aUbieCtto
the Florida Oepg�mentofLevvEnfOnCernent'mStandard Cond(honoand any
'special
conditions governing this subgnant.
(Signature ofSubongntee's Authorized Official)
(Typed Name and Title of Official)
(Name of Subgrantee)
(Date ofAcceptance)
Rule Reference 11O-90UO(}CJG-012(RHv.October 2OO5)
State ofFlorida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331phi||<ps Road
Tallahassee, Florida 32308
SUBGRANTAWARD CERTIFICATE
Suborantee: Monroe County Board Of Commissioners
�
Date ofAvvard: y{� - u� - /2-
GrantPeriod: From: 10/01/2012 TO: 09/30/2013
Project Title: BE THE CHANGE: k4ONROEYDUTH CHALLENGE VIOLENCE AND
ALCOHOL/TOBACCO AND OTHER DRUG PREVENTION PROGRAM
Grant Number: 2013-JAGC-M[JNFl-2-O7-031
Federal Funds: $18.499.U0
State Agency Match:
Local Agency Match: $U�OU
Total Project Cost: $ 18.498.00
CFOANurnber: 16.738
Award `shereby made xnthe amount and for the period shown above cfasubgnant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgranteeand subject toany attached orspecial conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1D,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87,Vr{}MBCin:u|arsA,110orAr102.aoappUCab|e,andA,21.intheirenbnaty. |tia
also subject tosuch further rules, regulations and policies aemay boreasonably
prescribed bythe State orFederal Government consistent with the purposes and
authorization of P.L.SO-351.amamended, and P.L.1UO-OSO.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
Authorized fficial
Clayton H. Wilder
Administrator
q- (,—/Z—
LIM
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
David Rice
Title:
Mayor
Address:
1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6000 Ext:
Fax:
Email: rice-david@monroecounty-fl.gov
Chief Financial Officer
Name: Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email:
dkolhage@monroe-clerk.com
Application Ref # 2013-JAGC-1984 Section #1 Page 1 of
Contract 2013-JAGC-MONR-2-D7-031
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title: Mayor
Address: 1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6000 Ext:
Fax:
Email:
rice-david@monroecounty-fl.gov
Project Director
Name: Lisa Tennyson
Title:
Grants Administrator
Address:
1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4444 Ext:
Fax:
Email: Tennyson-Lisa@monroecounty-fl.gov
Application Ref # 2013-JAGC-1984 Section #1 Page 2 of 2
Contract 2013-JAGC-MONR-2-D7-031
Rule Reference 11 D-9.006 OCJG-005 (rev_ April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
r
General Project Information
Project Title: BE THE CHANGE: MONROE YOUTH CHALLENGE VIOLENCE AND
ALCOHOL/TOBACCO AND OTHER DRUG PREVENTION
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2012 End Date: 9/30/2013
Problem Identification
Problem Description:
Due to the economic downturn the state and nation are experiencing, prevention programs are
being eliminated at a rapid pace. Title IV, Safe and Drug Free Schools, was zero'd out completely
in 2010. In 2011, the Federal program US Learn and Serve was cut. These programs were the
primary programs addressing the prevention and reduction of alcohol and other drugs (ATOD)
use, violence and bullying. The replacement of the programs, Safe and Healthy Communities, is
only being awarded to larger communities like Miami -Dade or Broward. Yet, it is well established
that Monroe County faces many of the same risk factors that would be found in those
communities.
According the Florida Youth Substance Abuse Survey 2010 (2012 results are not yet available),
Monroe County youth consistently reported a higher ATOD use than elsewhere in Florida.
55.8% of Monroe youth ages 10-18 reported using alcohol, while 51.5% is the state average.
- 29.6% of youth ages 10-18 reported using marijuana, while 23.8% is the state average.
- 47.1 % of Monroe County High School youth ages 15-18 reported using illicit drugs at least once,
an increase of 6.5% over the state average.
Monroe County youth also report higher occurrences of violence and bullying than the state
average.
- 45.8% of Monroe County Middle School aged youth, 10-14, reported being teased or taunted.
The state average is 36.1; almost a 10% difference.
- 26.5% middle school youth reported being kicked or shoved, an 8.4% increase over the state
average.
It is not fiscally sound to further reduce prevention efforts in our county. In the needs assessment,
there is information showing how we as a community have reduced ATOD use in the past 10
years since the decision to utilize Byrne funding to further this effort. This reduction of risky
behaviors will correlate to fewer adult addictions, and costly rehabilitation and incarceration.
Problem Significance:
The philosophy that Monroe Youth Challenge Program (MYCP) utilizes when developing
programming is that all teens are at risk. Every youth in the county is encouraged to participate in
the program. Certain ages are specifically targeted, such as the transition age between 8th and
9th grade, where it is documented that students are at a greater risk of feeling isolated and may
resort to risky behaviors to "fit -in." At this age they are also at a greater risk of being bullied. The
goal of MCYP, with our community partners, is to change what youth see as "normal" in our
schools and neighborhoods. When they
Application Ref # 2013-JAGC-1984 Section #2 Page 1 of 6
Contract 2013-JAGC-MONR-2-D7-
Ruie Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
feel it is normal to "Be The Change," risky behaviors are no longer thought of as normal
According to the SAMSHA proven -effective curriculum, Project Alert, more than 90% of the
nation's youth believe that 78% of the teens in their school smoke marijuana. Yet the number is
far less. MYCP feels the need to change their perception.
There are many risk factors that may influence the youth of Monroe County increasing the impulse
to self -medicate with substances, engage or endure bullying and violence, have low school
attendance, drop out of school, exhibit criminal behavior and an overall lack of productivity,
experience depression, and even commit suicide. Also, Monroe County youth often show a lower
occurrence of protective factors or assets when compared to both the state and national average.
These high risks combined with low protective assets put our youth in danger.
MYCP delivers unduplicated empowering programs to Monroe County youth. The programs,
whether they are for the pre-school age group or high school, all encompass the Search Institutes
Developmental Assets®. The emphasis is on closing the achievement gap; drug, alcohol,
tobacco prevention; violence/crime-prevention; and safety education. MYCP is determined to
provide environments for the youth to thrive academically and socially. Our county -wide, year-
round services include educational, preventative, recreational, cultural, informational, referral,
training and other services.
Needs Assessment:
The Monroe County Substance Abuse Task Force continues to make prevention a priority. MYCP
has been a strong contributor to a real solution to the above -mentioned problems. As a
community it is our responsibility to keep youth safe. To do this, we must increase protective
factors (developmental assets) and decrease risk factors.
The fewer assets possessed by a young person the more likely they will use drugs, alcohol or
engage in violent acts as indicated by the graph on the page (created by the Search Institute),
0-10 11-20 21-30 31-40
Assets Assets Assets Assets
Alcohol 45% 26% 11 % 3%
Violence 62% 38% 18% 6%
Illicit Drugs 34% 23% 11 % 3%
According the FYSAS 2010, Monroe County is below national percentages in both Family and
School Pro -social Involvement for high school aged youth. In Religiosity, we are significantly
below the state average with Monroe at 43% and the national average at 62%. Clearly our unique
county cannot rely only on parents, schools or churches to keep our youth safe. The community
must take on active role in this task.
MYCP is a grassroots, community -based organization that serves as a catalyst to keep the
community invested and involved in developing our youth. Since the inception of MYCP 2001, we
have seen an increase in community -based pro -social involvement. For the past several years
we have surpassed the national norm (the only area in which this is true). In FYSAS 2010, 65%
of high school youth reported community rewards for pro -
Application Ref # 2013-JAGC-1984 Section #2 Page 2 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference I I D-9 006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
social behavior compared to 63% nationally
As the acute needs of the community become more epidemic, it is a common reaction to curtail all
prevention programs and programs that build self-esteem, leadership and provide support and an
avenue of communication for youth and the adults that care for them. This is exactly the opposite
of what is needed during these financially challenging times.
Low family socioeconomic status: 48.1 % of the Monroe County student population qualifies for
free or reduced lunches. This number has been on a steady rise since 2005. Family income and
education continues to be the best predictor of success in postsecondary education and in the job
market. At the time of this grant we have the School District's poverty rate, as defined by the
Federal Government, at 14.89% which is well above the poverty rate of the Country. As of May
17, 2012, there are 354 students registered as homeless in our county. This is an overwhelming
91 more homeless youth than this time last year. There has not been this large of an increase
since 2005, directly after Hurricane Wilma.
A student in poverty is more likely to engage in risky behaviors. This level of poverty has an
impact on the school community at large and causes a tremendous strain of the social and
educational services in the community. In this economically challenging time, it is extremely
important that we, as a community, continue to place importance on protecting our youth from
risk.
Project Summary (Scope of Work)
MYCP addresses the need to reduce at -risk behavior and enhance academic and social success
by building internal and external assets in youth. This includes self confidence, resilience,
empathy, a sense of belonging, positive values and decision making skills. MYCP does this by
supporting the youth to BE THE CHANGE and MAKE A CHANGE. Each participant is equipped
with an experience that includes the capacity to influence his or her own thinking.
MYCP addresses the issues of bullying, substance abuse and violence. Our organization strives
to engage and empower young people by fostering healthy connections and relationships with
peers and adults. MYCP seeks to address the isolation, separation and loneliness that underlie
issues related to violence and substance abuse. Young people need to feel valued and inspired
more than ever before. By engaging them as the leaders that we see them to be, MYCP steers
young people away from potentially harmful outlets they may otherwise participate in if they
lacked a community and opportunity to step into their greatness and see the greatness of the
people around them.
MYCP targets all Monroe County youth regardless of gender, age or academic performance.
MYCP seeks at -risk students, including those who have dropped out, have been arrested, failing
school or those who exhibit a sense of being isolated. MYCP also works directly with parents
since the goal of this project will be to minimize risky youth behaviors and develop protective
factors for all youth in Monroe County. Our organization recognizes that the best change agents
among youth are other youth; therefore, MYCP will continue its comprehensive approach to
providing effective youth programming. This comprehensive approach includes parenting and
educational classes, middle school programs and high school programs.
1) Parenting and educational classes teaching effective discipline, ATOD prevention,
Application Ref # 2013-JAGC-1984 Section #2 Page 3 of 6
Contract 2013-JAGC-MONR-2-D7-
Rufe Reference 11D-9.006OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant - County -wide
healthy communication, and health literacy, It also provides effective parent -networking. MYCP
offers Community Playgroups which were created to ease financial and emotional burden of
addressing the achievement gap between low income and other students, These disparaging
effects could be reduced as larger segments of the populations are serviced through playgroups
designed to teach parents how to raise their child's IQ, reduce parenting stress factors (such as
maternal depronaion).and reduce the risk ofchild neglect orabuse. These activities transfer real-
tife parenting skills in a fun way and give the parent increased confidence on how to handle
conflict and discipline and the knowledge of how to provide needed services to their children.
MYCPprovides public playgroups mlow income, at -risk neighborhoods. Monroe County is a
transient culture and these playgroups meet the needs of parents, children, schools, and the
community. Because they are held mcommon areas every week and are free, they attract
rnothers with children from birth to school age where they easily and quickly build trusting
relationships, Through these relationships, information is transferred from community -based
initiatives to population groups who do not readily engage with public agencies or utilize services,
2) Middle School years are often the turning point for youth. Many students drop out ufschool
shortly after ninth grade, Aspike indiscipline incidents occur hnthe 5th4Bhgrade years. MYCP
believes targeting this age group will provide the youth support to avoid risky behavior.
Prevention and transition programs are devised specifically by students for students and target
the immediate needs cfthat population. Most programs are designed byhigh school students
who have benefited from MYCP's Leadership programs. An example is our 8th Grade Transition
Program which had been developed to end school rivalry and bullying for students from middle
school aathey enter the high school. Youth created events toentice students from all
socioeconomic ranges and provide information as to the real threats of emotional burdens
throughout the school, including racism, violence, bullying and harassment and to promote the
development of stronger relationships among students and their peers, family and community.
MYCP signature -programs create alliances for youth with the understanding of the common
challenges they face. It also creates asafe space for youth hointeract inameaningful way with
supportive adults, MYCP actively searches for students on campus suffering from alienation, who
do not feel connected to the school and work to develop their sense of purpose and
empowerment. Strengthening students' emotional health, redirecting negative factors and
empowering the individuals to overcome obstacles lead to a reduction in risky behavior,
3) High School programs are the primary focus of MYCPndaily delivery. Anexample iothe
menb/nngprograms where high school youth are trained 0oprovide effective mentonahipincluding
tutonng.character development and asset building. They weekly visit their ^|itt|e^and ithas a
profound impact on not only the elementary -aged youth but also on the mentor, The mentor iu
expected to keep up their grades, have no serious discipline issues, and keep a minimal amount
o[absences toserve uuamentor. Some ofour youth serving aamentors had been mentorodby
KMYCPyouth four years ago. Our elementary students are achieving onstandardized tests, have
improved attendance and reduced behavior issues. Uincreases engagement inthe educational
experience for all involved.
Application Ref # 2013JAG[-1984
Contract 2013-JAGC-M0NR- -D7
Application for Funding Assistance
Florida Department OfLaw Enforcement
Justice Assistance Grant - County -wide
Other programming also scheduled tobaoffered to youth this year iuChallenge Day and
PeuueJam, Both national programming that teach youth bobanon-empowered.and Vo
undastandthat the adults around them value them, These help 8zfurther our vision ofeach child
in our county has the resources, skills and motivation to survive and thrive in school and in life.
The deliverable for the unit cost is aservice hour ofprevention activities including crime and drug
prevention, drug free events, community service, mentoring, leadership, and parenting activities.
Significance to the Community: MYCP provides essential, asset building activities for youth in our
community, In this time of economic limitations, as families and agencies are cutting back, these
activities will bamore needed than ever. The goals ofJAG are the very same goals of[NYCP.
The sheer number of hours and clients that are served, combined with the unparalleled low -
overhead, makes every prevention dollar allocated worthwhile.
No Duplication: MYCP brings together other agencies, volunteers, and youth to provide the fabric
ofoversight neodedforourcommunitykxuhacUnnof#necos ofother agencies. The majority of
other agencies in our community only target families and children, who suffer from addiction, or
abuse, and whose issues are substantially more costly 10the tax-poymr Funding KJYCPwith the
fUll amount will certainly be a savings for tax -payers but may also save pain for the individuals
who experience loss from isolation, drugs, violence and other risky behavior.
Application Ra # 2013-JACC-1984
Contract 2013JAGCN0NR-2-D7-
*u�nam�n�110-9 006 nuJG-nn (rev Apmmm5)
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N/A.
Answer: NA
Application rtet 1; 2013-JAGC-1984
Section #2 Page 6 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 1 i D•9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: A - Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Community Service
Target Group: Juveniles - Male or female"
Geographic Area: Rural
Location Type: School District
Address(es) :
Coral Shores High School
89901 Overseas Highway
Tavernier , FL 33070
Horace O'Bryant Middle School
1105 Leon Street
Key West , FL 33040
Key Largo School
104801 Overseas
Key Largo , FL 33037
Key West High School
2100 Flagler Ave
Key West, FL 33040
Marathon High School
350 Sombrero Beach Road
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Blvd,
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite #6
Marathon , FL 33050
Application Ref # 2013-JAGC-1984 Section #3 Page 1 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Plantation Key School
100 Lake Road
Tavernier, FL 33070
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Sugarloaf School
225 Crane Blvd.
Sugarloaf Key, FL 33042
Activity:
Target Group:
Geographic Area
Location Type:
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
Activity Description
Community Leader Meetings
Juveniles - Male or female*
Rural
School District
Activity Description
Crime Prevention Education
Juveniles - Male or female*
Rural
School District
Coral Shores High School
89901 Overseas Highway
Tavernier, FL 33070
Horace O'Bryant Middle School
1105 Leon Street
Key West , FL 33040
Key Largo School
104801 Overseas
Key Largo , FL 33037
Key West High School
2100 Flagler Ave
Key West, FL 33040
Application Ref # 2013-JAGC-1984
Section #3 Page 2 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11D-9.006OCJG-005 (rev. April2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Marathon High School
350 Sombrero Beach Road
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Blvd.
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite #6
Marathon , FL 33050
Plantation Key School
100 Lake Road
Tavernier , FL 33070
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Sugarloaf School
225 Crane Blvd,
Sugarloaf Key, FL 33042
Activity Description
Activity: Drug Prevention Education
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: School District
Activity Description
Activity: Drug Free Events
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: School District
Activity Description
Activity: Mentoring
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Nppncation Ket # 2013-JAGC-1984
Section 93 Page 3 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Location Type: School District
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG -funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Monroe Board of County Commissioners anticipates funding Monroe Youth
Challenge Program and will provide drug and violence prevention education
programming services to young people in schools throughout Monroe County. The
services will include substance and crime prevention education workshops and
presentations, drug -free events, community services, leadership training, educational
play groups, mentoring and parenting classes. The services will be provided by
prevention coordinators.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)? A Grantee can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient.
Goal: No
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: NA
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one-time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity: Prevention and Education
Target Group: Prevention and Education
Application Ref # 2013-JAGC-1984 Section #3 Page 4 of 6
Contract 2013-JAGC-MONR-2-D7-
RJe Reference 11D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
�.
Geographic Area; Rural
Location Type: School District
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars ($).
Goal: $16,499.00
Measure: Part 2
How many prevention or education programs will you implement?
Goal: 3
Measure: Part 3
How many substance abuse prevention or education programs will you implement?
Goal: 3
Measure: Part 4
What type of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti -gang, Anti -drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro -social, Substance Abuse,
Truancy, Vocational, Other. If other, please specify.
Goal: Other: Parenting, High School Leadership Opportunities, and Middle School
Prevention programs.
Objective: PE2 - Serve participants in ongoing programs
Measure: Part 1
How many participants will the program serve? Please report the number of
participants for ongoing programs and not one-time events.
Goal: 3000
Measure: Part 2
Of those participants to be served, how many will be NEW participants?
Goal: 3000
Application Ref # 2013-JAGC-1984
Section #3 Page 5 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: NA
Question: If "other" was selected for location type, please describe.
Answer: NA
Application Ref # 2013-JAGC-1984 Section #3 Page 6 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference I ID-9 006 OGJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000749
Budget:
Budget Category
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$16,499.00
$0.00
$16,499.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0,00
-- Totals --
$16,499.00
$0.00
$16,499.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2013-JAGC-1984 Section #4 Page 1 of 3
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9.006 0CJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
.
Budget Narrative:
CONTRACTUAL SERVICES:
Be the Change Monroe Youth Challenge Program will provede 825 hours of crime prevention
activities, drug prevention activities, drug free events, community service, mentoring, leadership,
and parenting activities for youth at school sites thoughout the Monroe County School District.
Services will be provided by Prevention Coordinators.
Unit: 1 Service Hour
Unit Cost: $20.00
Unit Cost Budget: 825 units (rounded) of prevention programming / activities @ $20.00 per unit.
Total Unit Cost Calculation: 825 (approx.) x $20.00 = $16,499
TOTAL BUDGET: $16,499
Unit Cost was established by contracte service provider in June 2012.
CONTRACT:
Monroe County will execute a contract with Be The Change Inc. for the Monroe Youth Challenge
Program for the period of October 1, 2012 through September 30, 2013. A copy of the contract
will be sent to FDLE.
Application Ref # 2013-JAGC-1984 Section #4 Page 2 of 3
Contract 2013-JAGC-MONR-2-D7-
3ule Reference 11 D-9.006 oCSG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: if salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byme program?
Answer: NA
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: NA
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: Monroe County's OCO is $1,000.
Question: if indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: NA
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: UNIT COST BUDGET BASIS:
Monroe Youth Challenge Prevention Coordinators (3)
$20/hr x 825 hours = $16,499
Total Service Units = 825 (approx.)
Total Salaries = $16,499 (rounded)
TOTAL BUDGET = $16,499
TOTAL UNITS = 825
TOTAL COST PER UNIT = $20.00
The unit cost was established by the contracted service provider in June 2012.
Monroe County determined funding for project via a competitive process.
Application Ref # 2013-JAGC-1984 Section #4 Page 3 of
Contract 2013-JAGC-MONR-2-D7-
Rvle Reference 11 D-9 006 OCJG-005 (rev. April 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
11 Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 18 of this section.
All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (wwwoip.usdoi.-govlfinanciaiguide/index.htm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bia.gov/ProgramDetails.aspx?Program ID=59 * ) as well as Federal statutes,
regulations, policies, guidelines and requirements and Florida laws and regulations
including but not limited to:
• Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program": www.firules.orgi
Office of Management and Budget (OMB) Circulars: www.whitehouse.-Qov/omb/circulars
* A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
* A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
* A-102, "Grants and Cooperative Agreements with State and Local Governments"
A-1 10 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations"
A -133, "Audits of States, Local Governments, and Non -Profit Organizations"
Code of Federal Regulations: www.qpo.gov/fdsys/
0 2 CFR 175.1 5(b), "Award Term for Trafficking in Persons"
o 28 CFR 38, "Equal Treatment for Faith -Based Organizations"
28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
28 CFR 18, 22, 23, 30, 36, 42, 61, and 63
• Public Law 109-162, Title XI —Department of Justice Reauthorization, Subtitle B—Improving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program: www.bia.gov/ProgramDetails.aspx?Program ID=59.
• United States Code: www.qpo.gov/fdsys/
0 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
• State of Florida General Records Schedule GSI-SL for State and Local Government
Agencies: dlis.dos.state.fl.us/barm/genschedules/GSI-SL.pdf.
2. Requirements for Contractors of Subgrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711
et seq. at www,qpo.gov/fdsys/); the provisions of the current edition of the Office of Justice
Programs Financial Guide (www.oip.usdoi.gov/financialquide/index.htm); and all other applicable
State and Federal laws, orders, circulars, or regulations.
SFY 2013 Page 1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth inthe Office ofJustice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed inthe use offederal funds for any procurement shall beaccording
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A,11O. orOMB Circular A,1O2. and Florida law to beeligible for reimbursement.
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period.In addition,
if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall besubmitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 18, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
inyour subAnanL AdetailednanponoeisrequiredinUhenarnat\veporbunforyes/no
performance objectives. The narrative must also reflect onaccomplishments for the
quarter and identify problems with project implementation and address actions being
taken toresolve the problems, Additional information may be required ifnecessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may besubmitted by the Project Director, Application
Manager, or Performance Contacts.
b. Financial Reports
(1) Project Expenditure Reports
(a)The subgrantnecipient shall have achoice of submitting either oMonthly or a
Quarterly ProjecExpenditure Report to thDepartment.
thirtyReports are due . . days after the end of the reporting..— — 'In addition, if
the subgnantaward period isextended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must besubmitted monthly. See the Recovery Act Conditions for additional
¢A All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office ofCriminal Justice Grants (DCJG)through the SubgnantInformation
Management DN-|ine(S|N1ON)system.
(c) All Project Expenditure Reports shall besubmitted insufficient detail for proper pre -
audit ondpoot-oudit.
(d) Before the "finol"Project Expenditure Report will beprocessed, the mubgrant
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
have satisfied all special conditions. Failure tocomply with the above provisions
shall result in forfeiture of reimbursement,
(e) Reports are tobesubmitted even when noreimbursement isbeing requested,
(D The report must be electronically signed by the subgrant recipient or implementing
agency's chief financial officer or the chief financial officer's designee.
(2) Financial Closeout Audit
(o) The Financial Closeout Audit shall besubmitted hnthe Department within forty-five
(45)days ofthe oubgrant termination date.
(b) The Financial Closeout Audit must beelectronically signed by the subgrant recipient
or implementing agency's chief financial officer orthe chief financial officer's
designee.
(3) Project Generated Income (PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generatedi and expenditures
during the previous quarter. |fany PG|remains unspent after the eubgrentends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended, (See item 11.Program |noonne.)
(b)FG|Earnings and Expenditures reports must beelectronically signed by the subgrant
recipient orimplementing agency's chief financial officer orthe chief financial officer's
designee.
c Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a� All expenditures and cost accounting nffunds shall conform tothe Office ofJustice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-1 10,
orA-1O2osapplicable, intheir entirety.
The oubgnortrecipient isrequired toestablish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report onthe receipt, obligation, and expenditure ofgrant funds. Anadequate accounting
system for ooubgrantrecipient must beable to accommodate fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subgnantrempinnts.
c� Ali funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d, All funds not spent according to this agreement shall be subject to repayment by the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
6. Payment Contingent on Appropriation and Available Funds
The State ofFlorida's performance and obligation 10pay under this agreement \econtingent upon
mnannual appropriation bythe Florida Legislature. Furthermore, the obligation ufthe State of
Florida to reimburse eubgnent recipients for incurred ouoto in subject to available federal funds.
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent tothe termination date ofthe nubgnordperiod. Only project costs incurred onorafter
the effective date and on or prior to the termination date of the subgrant recipients project are
eligible for reimbursement. All payments must be completed within thirty (30) days of the end of
the subgnontperiod.
Advance funding may be providedtoaoubgrant recipient upon owritten request ho the
Department. The request must b*electronically signed bythe oubgnontrecipient orimplementing
agency's chief financial officer or the chief financial officer's designee.
9. Trust Funds
a, The unit oflocal government must establish otrust fund inwhich kzdeposit JAG funds.
The trust fund may or may not be an interest bearing account.
b, The account may earn interest, but any earned interest must baused for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal tothe Bureau ofJustice Assistance.
10. Travel and Training
The cost ofall travel shall bereimbursed according tothe oubgnantrecipient's written travel
policy. |fthe oubgrentrecipient does not have owritten travel policy, cost ofall travel will be
reimbursed according to § 112,061, Fla. Stat.
11. Program Income (also known emProject Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
b. Any project that will potentially earn PG|must submit anEarnings and Expenditures Report
Uzreport how much PG|was earned during each quarter. /\ report must besubmitted each
quarter even ifnoPG|was earned orexpended. PG|Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's chief
financial officer orthe chief financial officers designee.
c� pG|expoditunes require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award, If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income. P{S\budget requests must besigned bythe subQnant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
d, Program income should beused ooearned and expended aesoon aopossible. Any
unexpended PGi remaining at the end of the Federal grant period must be submitted to the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
12. Approval mfConsultant Contracts
The Department shall review and approve in writing ail consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for aneight-hour day. Adetailed justification must besubmitted toand approved byFDLEprior
hmobligation orexpenditures ofsuch funds. Approval shall bebased upon the contract's
compliance with requirements found in the Financial Guide. the Common Ru\e, and in applicable
state statutes, The Department's approval ofthe oubgrmntrecipient agreement does not
constitute approval ofconsultant contracts. |fconsultants are hired through acompetitive bidding
process (not sole aource).the s45Othreshold does not apply.
13. Property Accountability
a. The subg rant recipient agrees to use all n on-expendabie property for criminal justice
purposes during its useful life ordispose ofitpursuant to§ 274.F|a. Stat.
The oubgnant recipient shall establish and administer oyaharn to protect, presenx*, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guido, U.S. Department ofJustice Common Rule for
State and Local Governments or the federal OMB Circular A-1 10 or A-1 02, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration ofthis agreement.
14. Ownership ofData and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, orthe federal OMB Circular A,110orA-1U2. as applicable.
15. Copyright
The awarding agency reserves oroyalty-free non-exc|usiva'and irrevocable license toreproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright inany work developed under anaward oraubawand.and
b. Any rights of copyright bowhich aoubgrandrecipient oroubnanpientpurchases ownership
with support funded under this grant agreement.
18. Publication mrPrinting mf Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web -based materials and
web site content, through funds from this grant at least thirty (30) days prior 10the targeted
dissemination date,
Ali materials publicizing orresulting from award activities shall contain the following statements -
"This project was supported by Grant No. [contact the Office of Criminal Justice Grants foraward
number] awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component ofthe Office ofJustice Programs, whicho|ooinn\udeatheBuneeuofJustineStatiobcn.
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring,
Apprehending, Registering, and Tracking. Points of view or opinions in this document are those of
the author and do not necessarily represent the official position or policies of the U.S. Department
Edward BMemorial Jstice Assistance Grant
Florida Department of Law Enforcement
17. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single orprogram-specific audit conducted for that year. The audit shall beperformed |n
accordance with the federal OMB Circular A-133 and other applicable federal law, The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
inthe subject audit. The contract shall beidentified asfederal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed, When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45. Fla. Stat. . "Definitions; duties; authorities- reports, ru|en.^; §215.97. Fla. SteL.
"Florida Single Aud�Ac�;and Rules ofthe Auditor (�eneraLChapter 1O.55Q,"Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For -Profit {}rgenizationn.^
b� Acomplete audit report that covers any portion ofthe effective dates nfthis agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. |norder tobecomplete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not beaccepted bythe
Department.
c. The subgrant ntshall have all audits completed byanIndependent Public Accountant
(IPA). The I PA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e, The subgrant recipient shall ensure that audit working papers are made available to the
Department, orits designee, upon request for operiod ofthree (3)years from the date the
audit report ioissued, unless extended inwriting bythe Department.
f, SuLgrantnecipients that expend less than $500,000 in Federal awards during afiscal year
are exempt from the audit requirements ofOMB Circular A-133for that fiscal year, \nthis
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
aubgnantrecipient imexempt. This notice shall beprovided tothe Department nolater than
March following the end ofthe fiscal year,
g, Ifthis agreement isclosed out without anaudit, the Department reserves the right torecover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report orwritten notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office ofCriminal Justice Grants
2321 Phillips Road
Tallahassee, Florida 323OD
18. Performance mfAgreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, orsuspension ofthe agreement inwhole orinpart. |nsuch event, the Department
SFY38/3 Page 6
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The yubgrantrecipient shall bepaid only for those services satisfactorily
performed prior to the effective date of such sanction,
19. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
muUgnant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date,
b, Ifaproject isnot operational within QU days of the originalstart date ofthe award period, the
suUgnantrecipient must submit o second statement to the Department explaining the
implementation delay.
c Upon receipt ofthe ninety (QO)day letter, the Department shall determine ifthe reason for
delay isjustified orshall, atits discretion, unilaterally terminate this agreement and re -
obligate subgrantfundshxotherDepadmentapprovedpnojecty. The Department, where
warranted by extenuating circumstances, may extend the starting date of the projectpast the
ninety (90) day period, but only by formal written adjustment to this agreement,
20. Excusable Delays
Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault ornegligence ofthe eubgnantrecipient, Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, 5ree, f|oode, epidemins, quarantine restrictions, sthkes, freight
embargoay, and unusually severe weather, but inevery case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b, If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) Theeubgrant recipient failed to reasonably comply with such order,
c Upon request oftheoubgnant recipient, the Department shall ascertain the facts and the
extent ofsuch failure, and if the Department determines that any failure hoperform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
21. Written Approval of Changes in this Approved Agreement (Grant Adjustments)
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation ychedu|es, project director, and designs orresearch plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
SFY2073 Page 7
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
b. Subgnsntrecipients may transfer upho1O96ofthe total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award.
d. Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
m. Any certifications required for the requested changes, such as Sole Source, ADP
Justification, Privacy Certification forms, and Confidential Funds certifications, must be
signed by the subgrant recipient or implementing agency chief official or someone with
formal, written signature authority for the chief official.
22. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response bzall concerned parties. The yubgnantrecipient shall proceed diligently with the
performance ofthis agreement according h»the Department's decision.
b If the subgnyntrecipient appeals the Department's decision, the appeal also shall bemade in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. StaL,
and in procedures set forth in Ruka28-1US,1D4. Florida Administrative Code. Failure to
appeal within this time frame constitutes awaiver ofproceedings under§ 120. Fla. Stot.
22. Conferences and Inspection mfWork
Conferences may beheld atthe request ofany party hnthis agreement. Adany time, a
representative of the Department, of the U.S, Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
24. Access toRecords
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b The Department reserves the right to unilaterally terminate this agreement if theeubo��
recipian�impkamondngagency, orcontractor refuses hnallow public access hoaUdocuments,
papers, letters, or other materials subject to provisions of § 119, Fla. Stat., and made or
received by the subgrant recipient or its contractor in conjunction with this agreement.
C. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
25. Retention ofRecords
Theyubgnant recipient shall maintain all records and documents for aminimum offive (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
ofduly authorized persons. The yubgrantrecipient shall comply with State ofFlorida General
Records Schedule GG1'SLfor State and Local Government Agencies:
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Upon implementation ofthe project, hnthe event there ieachange inChief Officials for the
Subgnantrecipient orImplementing Agency, project staff must notify the help desk for FO[E'o
online grants management system, SIMON (Subgrant Information Management Online) so that
the organization can beupdated inG|KADN. |fthe project director changes, a-gnantadjustment
must beentered inS|KAONhnreflect the change.
27. Background Check
Whenever abackground screening for employment orobackground security check isrequired by
|am/ for employment, unless otherwise provided by law, the provisions of§435. Fla. SbsL shall
apply.
a. All positions in programs providing care to nhildren. the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant ho§43b. Fla. Styt., using the level
2 standards set forth in that chapter.
All employees inpositions designated bylaw mepositions oftrust orresponsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes ofthe subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies,
(1) Any person who is required to undergo such a security background investigation and
who refuses tocooperate insuch investigation or refuses to submit fi ngerphnts shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency oremployee. When fingerprinting isrequired, the fingerprints ofthe employee
orapplicant for employment shall betaken bythe employing agency orbyan
authorized law enforcement officer and submitted hothe Department ofLaw
Enforcement for processing and forwarding, when requested by the employing agency,
hothe United States Department ofJustice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing ofthe fingerprints.
28. Drug Court Projects
A Drug Court Project must comply with § 397.334. Fla. Stat.. "Treatment -Based Drug Court
29. Overtime for Law Enforcement Personnel
Prior Uoobligating funds from this award tosupport overtime bylaw enforcement officers, theU.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system inthe affected jurisdiction. The purpose ofthis consultation iehoanticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
30. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Qffioe of Justice Programs funds will comply with 28 C.F.R. part23. Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable, Should the Office ofJustice Programs determine 28C.F.R. Part 23tobeapplicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C�F,R� 23.20(g). Should any violation of28 C.F.R. Part23 occur, the subgrent recipient may be
fined asper 42U.S.C. 3789g(c)-(d). The yubgnantrecipient may not satisfy such afine with
federal funds.
31. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must besubmitted atthe time of
grant application.
32. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies, and contractors must comply with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of1AS8(42U.S.C, §3788d);the Victims ufCrime Act (42
U&C�§1OUD4(e));The Juvenile Justice and Delinquency Prevention Act of2OO2(42U.&C.
§SG72(b));the Civil Rights Act uf10G4(42U.S,C. §2OOOd); the Rehabilitation Act of1BT3
(29US,C. § 704);the Americans with Disabilities Act of1QQ8(42UB.C. §12131'34);the
Education Amendments of1Q72 (20 U.S.C. §§1681. 1683. 1685-88); the Age Discrimination
Act o/1Q75(42U.8,C�§§G1O1-D7)|and Department ofJustice Non -Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith -
based and community organizations).
b. FDLE does not discriminate on the basis of race, no|or, re|igion, national or|gin, sex, disabi{|ty,
orage inthe delivery ofservices orbenefits orinemployment.
c� Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass -through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file ad(snr|mninat(on
complaint with the subgrant recipient, with FDLE, or with the Office for Civil Rights and how to
do so.
d. Equal Employment Opportunity Plans
(1) Aeubgrantrecipient orimplementing agency must develop anEEO Plan if ithas 5Oor
more employees and bhas received any single award uf$25.00Oormore from the
Department nfJustice. The plan must beprepared using the on-line short form at
www.gip,usdoi.,qov/about/ocr/eeop comply.htm, must be retained by the subgnand
recipient or implementing agenny, and must be available for review oraudit, The
organization must also submit anEEO Certification toFDLE,
(2) If the subgrant recipient orimplementing agency isrequired hxprepare anEEO Plan and
has received any single award cf $5OO.00Uormore from the Department ofJustice, it
must submit its plan hxthe Department cfJustice for approval. Acopy ofthe Department
ofJustice approval letter must besubmitted hoFDLE. The approval letter expires two
years from the date ofthe letter.
Edward Byrne Memorial Justice Assistance Grant (JAG
Florida Department ofLaw Enforcement
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of $25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, or an Indian Tribe, If an organization |yexempt from the EEO
Plan requirement, itmust submit anEEO Certification toFDLE
(4) The subgrant recipient and implementing agency acknowledge that failure hocomply with
EEO Requirements within OOdays ofthe project start date may result insuspension or
termination offunding, until such time asd|sincompliance.
e. |nthe event aFederal orState court orFederal orState administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to FIDLE and to the Office for Civil Rights, Office of Justice Programs.
f, |naccordance with federal civil rights laws, the yubgrantrecipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
Q. Subgnantrecipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgrant recipient.
If the subgrant recipient orany ofits employees, contractors, vendors, orprogram
beneficiaries has a discrimination complaint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights, Discrimination complaints may be
submitted to FIDLE at Office of the Inspector General, P.O. Box 1489, Tallahassee, Florida
323O2-148Qoron-lineDiscrimination
complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7 1h Street, NW, Washington, DC 20531, by phone at
(202)307-0890,
i, The subgrant recipient must have procedures inplace for responding todiscrimination
complaints that employees and dients, nueh»mery, and program participants file directly with
the subgnontrecipient.
�Any discrimination complaints file with FDLEwill bereviewed byFQLE'sInspector General
and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
h. Americans with Disabilities Act
Subgrant recipients must comply with the requirements ofthe Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title 1), state and local government services and transportation (Title 11), public
accommodations (Title 111), and telecommunications (Title IV).
1, Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining toTitle Nof the Civil Rights
Act of1QG4.42U.S.C. §2OUOd.recipients ofFederal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individuals, please see the website at www,lep.gov,
Edward
Florida Department of Law Enforcement
m. Equal Treatment for Faith Based Organizations
The subgrant recipient agrees to comply with the applicable requirements of28C.F.R.Part
38, the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Ragulation"). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
proye|ybzaUon, Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the grantee
urasub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
Notwithstanding any other special condition of this award, faith -based organizations may, in
some circumstances, consider religion aeobasis for employment. Gee
33. Immigration and Nationality Act
No public funds will intentionally be awarded toany contractor who knowingly employs
unauthorized alien workers, constituting avio|otionofUheemcloymentpn»vieionocontainedin8
U-SC.Section 1324a(a).Section 274A(e)ofthe Immigration and Nationality Act (^|NAf), The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e)ofthe |NA. Such violation bythe subgnantrecipient ofthe employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract bythe Department.
34. National Environmental Policy Act (NEPA)
The subgrant recipient agrees to assist FIDLE in complying with the NEPA, the National
Historic Preservation Act, and other nalabadfodera|emvironmanta|impac analyses
requirements in the use ofsubgrantfunds by the yubgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, itapplies ae long asthe activity is being conducted bythe yubgnantrecipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds.
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 1 00-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size-, and
(4) Implementation ofanew program involving the use ofchemicals other than chemicals
that are (a)purchased ayanincidental component ofofunded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation ofaprogram relating hoclandestine met amphetamine|abonatory
operations, including the identification, seizure, or closure of clandestine
methamphetamine|abonohohea.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
agrees to the requirements for implementation ofaMitigation Plan, as detailed by the
Department ofJustice at . for programs relating to
methamphetamine laboratory operations.
c, For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program oractivity.
35. Non-Procurement,Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12540. Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarnad, suopended,
declared ineligible or is voluntarily excluded from participating in this covered tnansgodon, unless
authorized bythe Department. |fthe yubgrantiys1OO.00Oormore, the mobgnantrecipient and
implementing agency certify that they and their principals:
aAre not presently debarred, ouypandad, proposed for debarment, declared ine|igib|e,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions byany Federal department oragency;
L� Have not within athree-year period preceding this application been convicted oforhad acivil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obbsining, attempting hnobtain, or performing a public (Federal, Sbuba, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgary, bribery, falsification ordestruction of
recordy, making false etaUamente, or receiving ehn|en property;
c Are not presently indicted for or otherwise criminallymcivilly charged byagovernmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b)ofthis certification; and
d, Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
36. Federal Restrictions onLobbying
a. Each subgrantrecipient agrees tocomply with 20CFRPart 8B "New Restrictions on
Lobbying" and shall file the most current edition ofthe Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission ofthis certification is a prerequisite to entering into
this agreement subject haconditions and penalties imposed by31USC1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than 81UO.00Ofor each failure hofile,
c. Aarequired by31 USC1352 and implemented at28CFRSQ.for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
oetfieythat:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Edward Byrne Memorial JaticeAasiataGrant
Florida Department of Law Enforcement
employee cfany agency, oMember ofCongress, anofficer oremployee ofCongress,
oranemployee efaMember ofCongress inconnection with the making cf any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewa|, amandment, or modification of any Federal grant orcooperative agreement
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, aMember ofCongress, anofficer oremployee ofCongress, oranempkwoenf
aN1amberofCongreysinconnacUonwithth|aFedens|0nyntor000penadvoagreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying AotiviUem."inaccordance with its instructions;
(3) The undersigned shall require that the language ofthis certification baincluded inthe
award documents for all eubawardeatall tiers (including yubgnants.contracts under
grants and cooperative agreements, and subcontracts) and that all subgrant recipients
shall certify and disclose accordingly,
37. State Restrictions onLobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract,
38. Additional Restrictions onLobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office ofJustice Programs.
Funds from this award may not beused Uooperate a,pay-to-stay" program inany local jail.
Furthermore.nofundsmaybegkenholooa|jailsdhsdopenube^pay'to-etay^pnzQnams. "Local
Jail," as referenced in this oonditk»n, means an adult facility or detention center owned and/or
operated bycity, county, ormunicipality. |tdoes not include juvenile detention centers. ^Pay-bz
stay" programs as referenced in this condition, means program by which extraordinary semicey,
amenities and/or accommodations, not otherwise available to the general inmate popu|otiun, may
be providod, bayed upon as offender's apparent ability ho pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
40Mitigation of Health, Safety and Environmental risks dealing with Clandestine
MethannphmtsmineLabmnabnhem
Ifanaward ismade hosupport medhamphetaminelaboratory operations the -
rantnacipient
must comply with this condition, which provides for individual site environmental
assessme nt/i m pact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgxontrecipient agrees hocomply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b, Specific Requirements: The yubgnsntrecipient understands and agrees that any program ur
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
SFY2O13 Page 14
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
Therefore, the yubgrant recipient further agrees that inorder toavoid ormitigate the possible
adverse health, safety and environmental impacts from any ofclandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award-, and (3) implement these
protective measures directly throughout the life ofthe eubgranL |nsodoing, the subgnsnt
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff ormay secure the qualified services ofother agencies,
contractor orother qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors toremove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(G) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above inorder 0xensure proper compliance;
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (I) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others0o
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state mlocal
service agencies toproperly respond toany minor, as defined by state law, atthe site,
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
41. The Coastal Barrier Resources Act
Theaubgrant recipient will comply and assure the compliance ofall contractors with the
provisions ofthe Coastal Barrier Resources Act (P.LQ7-34O)dated October 1B.1982(1GUSC
85O1etseq.)which prohibits the expenditure ofmost new Federal funds within the units ofthe
Coastal Barrier Resources System.
Edward
Florida Department of Law Enforcement
42. Enhancement mfSecurity
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have anadequate process toassess the impact ofany enhancement ofoschool security
measure that ieundertaken onthe incidence ofcrime inthe geographic area where the
enhancement isundertaken.
Conduct such anassessment with respect hoeach such enhancement; and, submit tothe
Department the aforementioned assessment in its Final Program Report.
43. Environmental Protection Agency's (EPA)list ofViolating Facilities
The eubgrentrecipient assures that the facilities under its ownaryhip, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
44. Flood Disaster Protection Act
The aubgnantrecipient will comply with Section 1O2(a)ofthe Flood Disaster Protection Act cf
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified asanarea having special flood hazards,
45. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of10GG(1GU3.C. §47O).Ex. Order 11b03(identification and
protection of historic properties), the Archeological and Historical Preservation Actof1974(1G
U S,C� §480a'1 etoeq.). and the National Environmental Policy Act of1QGS (42 U &C, §4321)�
46. Human Research Subjects
Subgrant recipient agrees to comply with the requirements of2OCF.R.part 4Gand all Office of
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
47. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at: www.it.oip..qov/gsp grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
40 Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will bemonitored byFDLE.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
49' Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U,S.C. section
3789Q and 28 C.F.R. Part 22 that are applicable to coUaudon, use, and revelation of data or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
50' State Information Technology Point ofContact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded bythis grant
during the obligation and expenditures period, This iotofacilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds, |naddition, the nubgrantrecipient agrees tnmaintain an
administrative file documenting the meeting ofthis requirement. For alist ofState Information
Technology Points ofContact, goto
51. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks eethe communication backbone to achieve interstate connectivity, unless the eubgnsnt
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
52. Supplanting
The subgrant recipient agrees that funds received under this award will not beused bzsupplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
53. Conflict ofInterest
The subgnantreoipksnt and implementing agency will establish safeguards to prohibit employees
from using their positions for apurpose that constitutes orpresents the appearance ofpersonal or
organizational conflict ofinterest, or personal gain.
54.Uniform Relocation Assistance and Real Property Acquisitions Act
The subgnsntrecipient will comply with the requirements ofthe Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C, §46O1 atsuqj. which govern the
treatment of persons displaced as a result of federal and federally -assisted programs.
55. Limitations omGovernment Employees Financed byFederal Assistance
The subgnentrecipient will comply with requirements of5U�S.C. §§15O1-O8and §§7324-28
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
56. Certification for Employees Working Solely pna Single Federal Award
Any project staff that are fully or partially funded by the grant and that are expected to work solely
onthe grant must certify that they worked solely onthe grant. The certification must beprepared
atleast semi annually and must besigned bythe employee and bvasupervisory official having
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
57. Additional Documentation of Personnel for Department of Financial Services
Inaccordance with Section 215,Q71.Florida Statutes, theFbhdoDepartmantofFinomcied
Services may require documentation validation that personnel services were performed on
project related activities in accordance with the contract agreement.
58. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, Oratuity, orsimilar misconduct involving grant funds
59. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who is a task force commander,agency executive, task force
officer, or other task force member of equivalent rank, will complete required online (Internet-
based)baakforcetraining. The training inprovided free ofcharge online through BJ/(sCenter for
Task Force Integrity and Leadership ( , All current and new task force members are
required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness amwell
as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. Additional
information in available regarding this required training and access methods via BJ/Yaweb site
and the Center for Task Force Integrity and Leadership (yww.ctfk.org).
60. Funds tmAssociation ofCommunity Organizations for Reform Now (ACORN)Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval ofOJP,
61. High Risk Sub0rantRecipients
Theoubgnant recipient agrees tocomply with any additional requirements that may beimposed
during the grant performance period if the U.S. Department of Justice determines that the
subgnontrecipient ima high -risk grantee, C[ 28C.F.R. partnGG. 70.
62. Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving."74Fed. Reg. 51225 (October 1, 2009), the subgrant recipient is encouraged to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted
drivers.
63. Central Contractor Registry (CCR)
The subgrontrecipient must maintain the currency ufits information inthe CCRuntil itsubmits
the final financial report required under this award or receives the final payment, whichever is
|eter. This requires that the nubgnantnecpient review and update the information atleast annually
after the initial registration, and more frequently if required by changes in its information or
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
64. Maximum Allowable Salary
No portion of these federal grant funds shall baused towards any part of the annual cash
compensation ofany employee ofthe mubgnentrecipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal governments Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year.
(The salary table for SES employees iaavailable at .
A subgrant recipient may compensate an employee at a higher rate, provided the amount in
excess ofthis compensation limitation inpaid with non-federal fundn.)
This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
65. DNA Testing ofEvidentiary Materials and Upload ofDNA Profiles toaDatabase
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government
DNA lab with eocena toCOD|S. No profiles generated with JAG funding may be entered into any
other n on -govern mental DNA database without prior express written approval from BJA. For
more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
66. |mtenoperab|eCommunications Guidance
Subgrantecipients that are using funds husupport emergency communications activities must
comply with the current SAFECOW1Guidance for Emergency Communication Gnsntn, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance
can befound ad .
Bubgnantrecipients Grantees interested in developing opublic safety broadband network inthe
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication |nheropanabi|ih/ Plan (SC|P) and are fully coordinated with
the full-time Statewide |nheroperabi||tyCoordinator (SVV|C). |fany future regulatory requirement
(from the FCC orother governmental entity) results in a material technical or financial change in
the projeot, the recipient should submit associated documentation, and other material, as
appUoab|e, for review by the SVV|Ctoensure coordination. Subgnant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FIDLE once items are procured during any periodic programmatic
progress reports.
67. Bulletproof Vests
Subgrant recipients that wish to purchase vests with JAG funds must certify that law
enforcement agencies receiving vests have awritten "mandatory wear' policy \neffect. This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for vests. There are no requirements regarding the nature of the policy other than it being
a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory
wear policy and certifications can befound at
JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the
Edward
Florida Department of Law Enforcement
Bulletproof vests purchased with JAG funds may be purchased at any threat level, make, or
model from any distributor or manufacturer, as long as the vests have been tested and found to
comply with applicable National Institute of Justice ballistic orstab standards, In addition.
bulletproof vests purchased must be American -made. The latest NIJ standard information can be
found at: www.nii.gov/topics/technology/body-armor/safetV-initiative.htm,
The subgrant recipient agrees to participate in BJA- or FDLE-sponsored training events, technical
assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's
request.
69. Expenses Related toConferences, Meetings, Trainhngs,and Other Events
The oubgnardrecpiant agrees to comply with all applicable |awn, ragu|edono, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent laws, regulations, policies, and
guidance inavailable et
CERTIFICATION FORM
Recipient Namc and Address: Monroe County 1100 Simonton St. , Key West, FL 33040
Be The Change: Monroe Youth Challeng 2013-JAGC-198
Grant Title: Grant Number: 4lward Amount: $16, 499. 00
Contact Person Name and Title. Lisa Tennyson, Grants Admin. Phone Number: (305) 292-4444
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and tht
Office of Community Ortcnted Policing Services (COPS) to prepare, maintain on tile, submit to OJP fur review, and implement an Equal
Fmploymcnt Opportunity Plan (ESOP) in accurdance with 23 C.F.R 4$ 42 301. 308. The rcgulatiuns exempt some recipients from all of
the EEO? requirements, Other recipients, .according to the regulations, must prepare. maintain on file and implement an HOP, but they
do not need to submit the EEOP to OJP tor review. Recipients that claim a cumplete exemption from the ESOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section 8
be ow. A recipient should complete either Section A or Section 8, not bnth. Ifa recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any ESOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Ofticc for Civil R ights, Office of Justice Programs.
U.S. Departmcnt of Justice, 810 7" Strect. N.W , Washington. D.C. 20531. For assistance in completing this form, please call (202)307.
i1690 or T rY (202) 307.2027.
Section A- Declaration Claiming Complete Exemption from the ESOP Requirement, Please theca all the ho.re.r that
appiv,
C Recipient has less than 50 employees, O Recipient is an indian tribe,
C Rccipicnt is a non-profit organization, O Recipient is an educational institution, or
* Recipient is a medical institution, ❑ Recipient is receiving an award less than S25,000
t [responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. 1 further certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section 8- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP is on File for Review.
if a recipient agency has 50 or more employees and is receiving a single award or.ubaward for S25.000 or more, but less than S500,000.
then the recipient agency doe, nut have to submit an ESOP to OJP for review as long as it certifies the following lag C F.R. J 42,305):
I Roman -:astesi, County Administrator [responsibleofiiciall, certify that
the Monroe County SOCC Irecipient J,which has 50 or more
,mployees ,and is receiving a stngle award or ,ubawurd for `$25,000 or more, but less than S5()4).000, has formulated an
I lH)P in ,ICLordunce �.vlth "t C U R �42.301, et ivq . subpart F. i further certify that the 1:EOP has been formulated and
,1�-,Ud into cffrct within the pasl Iwit year: by the proper authority and that it is available l'br rcvicw The FFOP is on the in
lie ofticcof'` Ca=`rin A11en, EEO Officer, Monroe County _ �trrkanitalion�,
tt i OQ Simonton Street, K_ey nest, FL 33040 (addresij,tur rcvicw by Inc public and
employees or 'or revtcw or audit by oftielals of the relevant state planninb a t •tics or the Office ter Civil Rights. Office of
iti,ucc Prtii,,rarn,. U. 5. Department of Justice, ,ts required by relcv❑ v , nd r • ulatiuns.
Rogan Castesi, County Administrator
Print or tv a `same and fitit i nature Date- -
RESOLUTION NO. 167 -2012
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 2012-13 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding for Fiscal Year 2012-2013 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $82,496 with no cash
match; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2012-2013 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) Program; and that
3, This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe Cour y,
Florida, at a regular meeting of said Board held on the 20'h day of June, 2012.
Mayor Rice Yes
Mayor Pro Tern Wigington Yes
Commissioner Murphy Yes
Commissioner Neugent Yes
Commissioner Carruthers Yes 7)
Co
(Seal� Monroe County Board f Commissioners
Attest" E�> C-
By:777
Clerk of Court Mayor MONROE COUNTY ATTORNEY
AS TO FORM:
CHRISTINE M. LIMBETIT-BARROWS
ASSISTANT COUNTY ATTORNEY
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant -County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections mnthis page, including Strikepvers,
whiteout, etc. are not acceptable.
Typed Name and Title:
Typed Name of Su
�
Monroe County
Typed Name and Title: Roman Gastesi, County Administrator
Implementing Agency-,
Typed Name Imoofrentin Monroe County
'Typed Name and Title: Roman Gastesi, County AdministrajDZ___
AppUcuionRef# 2013-JAGC-1984 Section#0 Page of 1
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