Item C17BOARD OFCOUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 17, 2012 Division: OMB
Bulk Item: Yes [I NoDepartment: Grants Administration
Staff Person: Lisa Tennyson x4444
AGENDA ITEM WORDING: Authorization for the Mayor to execute o Memorandum of
Understanding with Be The Change of the Florida Keys for the Monroe Youth
Challenge Violence and Alcohol/Tobacco and Other Drug Prevention program, for the
period from Oct 1, 2012through Sept3O, 2013.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Low Enforcement. Substance Abuse Policy Advisory Board (S/\PAB) reviews
proposals and makes recommendations to BOCC for local funding of programs.
PREVIOUS RELEV/\NTBDCC ACTION: Approval to apply for grant funds given at June
2012rneeting. Certificate ofAcceptance for Sub -grant Award from FDLE|salso nn
the agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATION: Approval
TOTAL COST: $16i499_ Indirect Cost
SOURCE OF FUNDS: FDLE
REVENUE PRODUCING: Yes F-1NoAMOUNT PERMO
DOCUMENTATION: INCLUDED: ETOFOLLOW: ElNOT REQUIRED: Fl
DISPOSITION: — AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Be the Change of The Effective Date: 10/01/12
Florida Keys, Inc. Expiration Date: 09/30/13
Contract Purpose/Description: Funds provided through FDLE Agreement for 8eThe Change
Monroe Youth Challenge Violence and Alcohol/Tobacco and Other Drug Prevention program.
Contract Manager: Lisa Tennyson
4444 OMB/Grants Mgt.
(Ext.) (Department)
CONTRACT COSTS
Total Dollar Value of Contract: $16,499 Current Year Portion: $16,499
Budgeted? Yes X No Account Codes: 125-06053 -530490
Grant: $16,499
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yesn Non
0,M.13,/PlurFasing )0,��- V Yes[--] NoM
County Attorney t0l Yes[:] NoM
~'~^"' III "=..=c"r/L.L/ -.:Fa */
EDVI'ARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDJ
AGREEMENT
THIS AGREEMENT is made and entered into this 17th day of October, 2012, by
and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as
"COUNTY," and Be the Change of the Florida Keys, Inc., hereinafter referred to as
"AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -
grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement the
Be the Change Monroe Youth Challenge Violence and Alcohol/Tobacco and Other
Drug Prevention Program to provide drug and crime prevention services to student; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial
Assistance Grant funds to the AGENCY in accordance with the COUNTY's application
for the Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2012 through
September 30, 2013, the date of the signature by the parties notwithstanding, unless
earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance
Sub -grant Award, attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $16,499. All funds shall be distributed and expended in accordance with the
Project Budget Narrative as outlined in the grant agreement.
4, INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub -grant Award Certificate and Application" and all
laws, rules and regulations relating thereto are incorporated by reference (Attachment
Cy
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a
detailed a quarterly performance report not later than 7 days after the end of each
quarter. The quarterly performance reports must include a response to all objectives
included in your project, as described in the Performance section in the grant
agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is
required as part of this quarterly report. The AGENCY shall render to the COUNTY,
monthly itemized invoices, not later than 30 days after the end of each month,
properly dated, describing the services rendered, the cost of the services, and all other
information required. The original invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one -hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Tom Genovese, President
1100 Simonton Street Be the Change of the Florida Keys, Inc,
Key West, FL 33040 5800 Overseas Hwy, Gulfside Plaza #6
Marathon, FL 33050
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
11 ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS — The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY,
15, INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above,
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
ma
Deputy Clerk
Witness
Witness
LIM
Mayor/Chairman
Be the Change of The Florida Keys, Inc.
0
Title:
ATTACHMENT A
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and
Community -Based Organizations, county travelers, and contractual parties who have
reimbursable expenses associated with Monroe County business. These guidelines, as
they relate to travel, are from the Monroe County Code of Ordinances and State laws
and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that
the attached expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners and will not be
submitted for reimbursement to any other funding source."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to
requesting a reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis,
Any questions regarding these guidelines should be directed to 305-292-3534,
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter -company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the
charging department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name,
salary or hourly rate, total hours worked, withholding information and paid payroll taxes,
check number and check amount. If a Payroll Journal is not provided, the following
information must be provided: pay period, check amount, check number, date, payee,
support for applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be
included,
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments
are not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for
reimbursement. The log must define the date, number of copies made, source
document, purpose, and recipient. A reasonable fee for copy expenses will be
allowable. For vendor services, the vendor invoice and a sample of the finished product
are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date,
the number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the
caller, the telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement
of Travel Expenses, Travel reimbursement requests must be submitted and will be paid
in accordance with Monroe County Code of Ordinances and State laws and regulations.
Credit card statements are not acceptable documentation for reimbursement. If
attending a conference or meeting a copy of the agenda is needed. Airfare
reimbursement requires the original passenger receipt portion of the airline ticket. A
travel itinerary is appreciated to facilitate the audit trail. Auto rental reimbursement
requires the vendor invoice. Fuel purchases should be documented with paid receipts.
Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a
taxi from one's residence to the airport for a business trip is not reimbursable. Parking
is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero,
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls
are not allowable expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL,
PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of
Ordinances. An odometer reading must be included on the state travel voucher for
vicinity travel. Mileage is not allowed from a residence or office to a point of departure,
For example, driving from one's home to the airport for a business trip is not a
reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL,
PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of
Ordinances. Meal guidelines state that travel must begin prior to 6 a.m. for breakfast
reimbursement, before noon and end after 2 p.m. for lunch reimbursement, and before
6 p.m. and end after 8 p.m. for dinner reimbursement.
Non -allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay
expenditures (unless specifically included in the contract), contributions, depreciation
expenses (unless specifically included in the contract), entertainment expenses,
fundraising, non -sufficient check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
The following is a summary of the expenses for (Organization name) for the time period
of to
Check # Payee
Reason
Amount
101
Company A Rent
$ X'XXX.XX
102
Company B Utilities
XXX.XX
104
Employee A P/R ending 05/14/01
XXXXX
105
Employee B P/R ending 05/28/01
XXXYX
(A)
Total
$ XXXXXX
(B)
Total prior payments
$ X,Xxxxx
(C)
Total requested and paid (A + B)
$ X,XXXXX
(D)
Total contract amount
$ XXXXXX
Balance of contract (D C)
$ XXXX.XX
I certify that the above checks have been submitted to the vendors as noted and that
the expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with
the Monroe County Board of County Commissioners and will not be submitted for
reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this — day of
by_---- who is personally known to me.
Notary Public Notary Stamp
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
RONTAKA WZIA ME *10 g [*A 1 we
Will -
Afiff IFIRWRIUM
warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and
may also, in its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid
to the former County officer or employee.
(signature)
Date:
who, after first being sworn by me, affixed
his/her signature (name of individual signing) in the space provided above on this
-- day of , 20_.
My commission expires:
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will abide
by the terms of the statement and will notify the employer of any conviction of, or plea of guilty
or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace no
later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community, or any employee
who is so convicted.
6. Makes a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
(Signature of Respondent)
Date
W-WERSONALLY APPEARED BEFORE ME, the undersigned •
who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
day of
My commission expires:
Notary Public
Florida Department of
Law Enforcement
Gerald M.Bailey
Commissioner
Office ofCriminal Justice Grants
Post Office Box 1480
Tallahassee, Florida 32302-14OA
(850)617-1250
The Honorable David Rice
Mayor
Monroe County Board ofCommissioners
11ODSimonton Street
Room 2-213
Key West, FL 33040
Re, Contract No. 2013-JAGC-K8ONR-2-D7-O31
Dear Mayor Rice:
Rick Scott, Governor
Pam Bondi, Attorney General
Jeff Atwater, Chief Financial Officer
Adam Putnam, Commissioner cfAgriculture
The Florida Department [fLaw Enforcement ispleased b]award anEdward Byrne
K4ernoha|Jus�oe/\SsiStance(�r8Otk]your UOhOfgovernment iOthe 3rnouni-'
$1O,498.00for the p 'eot8ntid8d,BETHE[�HANGE:yW{}N}�OEY{]UTH -�
CHALLENGE VIOLENCE AND ALCOHOL/TOBACCO AND OTHER DRUG
PREVENTION PROGRAM. These funds shall beutilized for the purpose Ufreducing
crime and improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer 0J
the project number and title.
Your attention isdirected to the Standard Conditions of the su���.C�����
nnadoafter your epp(�ahOnvv8greceived iOthis Of�oG. Therefore,~ Uhe SL8nd8n1
Conditions should bereviewed carefully bythose persons responsible for project
administration to avoid delays in project completion and costs reimbursements.
The enclosed Certification ofAcceptance should beoDnlDk�8dand returned to the
Department within 30 o8|8Od8r days from the date Of completed
This C8dificai8 constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service ^ Integrity ^ Respect `Quality
The Honorable David Rice
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/617-1250.
Sincerely,
�IaQy t No �HWilder
Administrator
CHW/JP/st
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2013-JAGC-MONR-2-D7-031, in the amount
of $ 16,499,00, for a project entitled, BE THE CHANGE: MONROE YOUTH
CHALLENGE VIOLENCE AND ALCOHOL/TOBACCO AND OTHER DRUG
PREVENTION PROGRAM, for the period of 10/01/2012 through 09/3012013, to be
implemented in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's Standard Conditions and any special
conditions governing this subgrant.
(Signature of Subgrantee's Authorized Official)
(Typed Name and Title of Official)
(Name of Subgrantee)
(Date of Acceptance)
Rule Reference 11 D-9.006 OCJG-01 2 (Rev. October 2005)
State of Florida
Office of Criminal Justice Grants
Florida Department ofLaw Enforcement
2J31Phillips Road
Tallahassee, Florida 32308
SUBGR4NTAWARD CERTIFICATE
SuboranKee: Monroe County Board ofCommissioners
1
- ^
Date ofAwa�� /�� u7 / �� �
7
Grant Period: From: 10/01/2012 TO: 08/30/2013
Project Title: BE THE CHANGE: MONRDE YOUTH CHALLENGE VIOLENCE AND
ALCOHOL/TOBACCO AND OTHER DRUG PREVENTION PROGRAM
Grant Number: 2013-JAGC-yW[)NR-2-D7-031
Federal Funds: $ 15.499�00
State Agency Match:
Local Agency Match: $O.O0
Total Project Cost: $ 16.499.00
CFDANurnber 16.788
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P,L90-
351 , as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award issubject boall applicable rules, regulations, and conditions ascontained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87,or(}K8BCircu|ansA-110orAr102.noapp(icab|e'and/\-21.intheirenhnah/. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed bythe State orFederal Government consistent with the purposes and
authorization ofP,L.AO-351.amamended, and P.L.1OO-09O,
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
Authorized bfficial
Clayton H. Wilder
Administrator
q- &—/2—
Date
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title: Mayor
Address: 1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6000 Ext:
Fax:
Email:
rice-david@monroecounty-fl.gov
Chief Financial Officer
Name:
Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email: dkolhage@monroe-clerk.com
�kppllcanon Het # 2013-JAGC-1984 Section #1 Page 1 of 2
Contract 2013-JAGC-MONR-2-D7-031
Rule Reference I 1 D-9.006 OCJG-005 (rev. April 2005)
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title: Mayor
Address: 1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6000 Ext:
Fax:
Email:
rice-david@monroecounty-fl.gov
Project Director
Name:
Lisa Tennyson
Title:
Grants Administrator
Address:
1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4444 Ext:
Fax:
Email: Tennyson-Lisa@monroecounty-fl.gov
Application Ref # 2013-JAGC-1984 Section #1 Page 2 of 2
Contract 2013-JAGC-MONR-2-D7-031
Rule Reference 11 D-9 006 OCJG-005 (rev, April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Problem Identification
Problem Description:
Due to the economic downturn the state and nation are experiencing, prevention programs are
being eliminated at a rapid pace. Title IV, Safe and Drug Free Schools, was zero'd out completely
in 2010. In 2011, the Federal program US Learn and Serve was cut. These programs were the
primary programs addressing the prevention and reduction of alcohol and other drugs (ATOD)
use, violence and bullying. The replacement of the programs, Safe and Healthy Communities, is
only being awarded to larger communities like Miami -Dade or Broward. Yet, it is well established
that Monroe County faces many of the same risk factors that would be found in those
communities.
According the Florida Youth Substance Abuse Survey 2010 (2012 results are not yet available),
Monroe County youth consistently reported a higher ATOD use than elsewhere in Florida.
55.8% of Monroe youth ages 10-18 reported using alcohol, while 51.5% is the state average.
29.6% of youth ages 10-18 reported using marijuana, while 23.8% is the state average.
47.1 % of Monroe County High School youth ages 15-18 reported using illicit drugs at least once,
an increase of 6.5% over the state average.
Monroe County youth also report higher occurrences of violence and bullying than the state
average.
- 45.8% of Monroe County Middle School aged youth, 10-14, reported being teased or taunted
The state average is 36.1: almost a 10% difference.
- 26.5% middle school youth reported being kicked or shoved, an 8.4% increase over the state
average.
It is not fiscally sound to further reduce prevention efforts in our county. In the needs assessment,
there is information showing how we as a community have reduced ATOD use in the past 10
years since the decision to utilize Byrne funding to further this effort. This reduction of risky
behaviors will correlate to fewer adult addictions, and costly rehabilitation and incarceration.
Problem Significance:
The philosophy that Monroe Youth Challenge Program (MYCP) utilizes when developing
programming is that all teens are at risk. Every youth in the county is encouraged to participate in
the program. Certain ages are specifically targeted, such as the transition age between 8th and
9th grade, where it is documented that students are at a greater risk of feeling isolated and may
resort to risky behaviors to "fit -in." At this age they are also at a greater risk of being bullied. The
goal of MCYP, with our community partners, is to change what youth see as "normal" in our
schools and neighborhoods. When they
Application Ref # 2013-JAGC-1984 Section #2 Page 1 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9.006 OCJG-005 (rev, April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
777
feel it is normal to "Be The Change," risky behaviors are no longer thought of as normal.
According to the SAMSHA proven -effective curriculum, Project Alert, more than 90% of the
nation's youth believe that 78% of the teens in their school smoke marijuana. Yet the number is
far less. MYCP feels the need to change their perception.
There are many risk factors that may influence the youth of Monroe County increasing the impulse
to self -medicate with substances, engage or endure bullying and violence, have low school
attendance, drop out of school, exhibit criminal behavior and an overall lack of productivity,
experience depression, and even commit suicide. Also, Monroe County youth often show a lower
occurrence of protective factors or assets when compared to both the state and national average.
These high risks combined with low protective assets put our youth in danger.
MYCP delivers unduplicated empowering programs to Monroe County youth. The programs,
whether they are for the pre-school age group or high school, all encompass the Search Institutes
Developmental Assets®. The emphasis is on closing the achievement gap; drug, alcohol,
tobacco prevention; violence/crime-prevention; and safety education. MYCP is determined to
provide environments for the youth to thrive academically and socially. Our county -wide, year-
round services include educational, preventative, recreational, cultural, informational, referral,
training and other services.
Needs Assessment:
The Monroe County Substance Abuse Task Force continues to make prevention a priority. MYCP
has been a strong contributor to a real solution to the above -mentioned problems. As a
community it is our responsibility to keep youth safe. To do this, we must increase protective
factors (developmental assets) and decrease risk factors.
The fewer assets possessed by a young person the more likely they will use drugs, alcohol or
engage in violent acts as indicated by the graph on the page (created by the Search Institute).
0-10 11-20 21-30 31-40
Assets Assets Assets Assets
Alcohol 45% 26% 11 % 3%
Violence 62% 38% 18% 6%
Illicit Drugs 34% 23% 11 % 3%
According the FYSAS 2010, Monroe County is below national percentages in both Family and
School Pro -social Involvement for high school aged youth. In Religiosity, we are significantly
below the state average with Monroe at 43% and the national average at 62%. Clearly our unique
county cannot rely only on parents, schools or churches to keep our youth safe. The community
must take on active role in this task.
MYCP is a grassroots, community -based organization that serves as a catalyst to keep the
community invested and involved in developing our youth. Since the inception of MYCP 2001, we
have seen an increase in community -based pro -social involvement. For the past several years
we have surpassed the national norm (the only area in which this is true). In FYSAS 2010, 65%
of high school youth reported community rewards for pro -
Application Ref # 2013-JAGC-1984
Section #2 Page 2 of 6
Contract 2013-JAGC-MONK-2-D7-
Rule Reference II D-9 006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
social behavior compared to 63% nationally
As the acute needs of the community become more epidemic, it is a common reaction to curtail all
prevention programs and programs that build self-esteem, leadership and provide support and an
avenue of communication for youth and the adults that care for them. This is exactly the opposite
of what is needed during these financially challenging times.
Low family socioeconomic status: 48.1 % of the Monroe County student population qualifies for
free or reduced lunches. This number has been on a steady rise since 2005. Family income and
education continues to be the best predictor of success in postsecondary education and in the job
market. At the time of this grant we have the School District's poverty rate, as defined by the
Federal Government, at 14.89% which is well above the poverty rate of the Country. As of May
17, 2012, there are 354 students registered as homeless in our county. This is an overwhelming
91 more homeless youth than this time last year. There has not been this large of an increase
since 2005, directly after Hurricane Wilma.
A student in poverty is more likely to engage in risky behaviors. This level of poverty has an
impact on the school community at large and causes a tremendous strain of the social and
educational services in the community. In this economically challenging time, it is extremely
important that we, as a community, continue to place importance on protecting our youth from
risk.
Project Summary (Scope of Work)
MYCP addresses the need to reduce at -risk behavior and enhance academic and social success
by building internal and external assets in youth. This includes self confidence, resilience,
empathy, a sense of belonging, positive values and decision making skills. MYCP does this by
supporting the youth to BE THE CHANGE and MAKE A CHANGE. Each participant is equipped
with an experience that includes the capacity to influence his or her own thinking.
MYCP addresses the issues of bullying, substance abuse and violence. Our organization strives
to engage and empower young people by fostering healthy connections and relationships with
peers and adults. MYCP seeks to address the isolation, separation and loneliness that underlie
issues related to violence and substance abuse. Young people need to feel valued and inspired
more than ever before. By engaging them as the leaders that we see them to be, MYCP steers
young people away from potentially harmful outlets they may otherwise participate in if they
lacked a community and opportunity to step into their greatness and see the greatness of the
people around them.
MYCP targets all Monroe County youth regardless of gender, age or academic performance.
MYCP seeks at -risk students, including those who have dropped out, have been arrested, failing
school or those who exhibit a sense of being isolated. MYCP also works directly with parents
since the goal of this project will be to minimize risky youth behaviors and develop protective
factors for all youth in Monroe County. Our organization recognizes that the best change agents
among youth are other youth; therefore, MYCP will continue its comprehensive approach to
providing effective youth programming. This comprehensive approach includes parenting and
educational classes, middle school programs and high school programs.
Parenting and educational classes teaching effective discipline, ATOD prevention
Application Ref # 2013-JAGC-1984 Section #2 Page 3 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9.006 OCJG-005 (rev, Apdi 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
healthy communication, and health literacy. holsoprovdoaeffeobvopapent-nehvorking. MYCP
offers Community Playgroups which were created toease financial and emotional burden of
addressing the achievement gap between low income and other students. These disparaging
effects could be reduced as larger segments of the populations are serviced through playgroups
designed to teach parents how to raise their child's IQ, reduce parenting stress factors (such as
maternal dapnesaion).and reduce the risk ofchild neglect orabuse. These activities transfer real -
life parenting skills in a fun way and give the parent increased confidence on how to handle
conflict and discipline and the knowledge of how to provide needed services to their children.
KJYCPprovides public playgroups inlow income, at -risk neighborhoods. Monroe County iaa
transient culture and these playgroups meet the needs of parents, children, schools, and the
community, Because they are held incommon areas every week and are free, they attract
mothers with children from birth to school age where they easily and quickly build trusting
relationships. Through these relationships, information is transferred from community -based
initiatives to population groups who do not readily engage with public agencies or utilize services,
2) ��idd|eSchool years are often the tumMan
y anyotudentodnopoutofaohoo|
abnMy after ninth grade. Aapike in discipline incidents occur |n 1be6th-Ath grade years, &1YCP
believes targeting this age group will provide the youth support to avoid risky behavior.
Prevention and transition programs are devised specifically by students for students and target
the immediate needs ofthat population. Most programs are designed byhigh school students
who have benefited from MYCP's Leadership programs. An example is our 8th Grade Transition
Program which had been developed to end school rivalry and bullying for students from middle
school as they enter the high school. Youth created events tuentice students from all
socioeconomic ranges and provide information as to the real threats of emotional burdens
throughout the school, including racism, violence, bullying and harassment and to promote the
development of stronger relationships among students and their peers, family and community.
NYCP signature -programs create alliances for youth with the understanding of the common
challenges they face. |talso creates asafe space for youth tointeract inomeaningful way with
supportive adults. MYCP actively searches for students on campus suffering from alienation, who
do not feel connected to the school and work to develop their sense of purpose and
empowerment. Strengthening students' emotional health, redirecting negative factors and
empowering the individuals to overcome obstacles lead to a reduction in risky behavior,
3) High School programs are the primary focus ofK4YCP'o daily delivery. An example is the
men(or/nQ programs whorohigh school youth are trained to provide effective montorshipino|uding
tutoring, character development and asset building. They weekly visit their ''|itUe"and ithas a
profound impact on not only the elementary -aged youth but also on the mentor. The mentor is
expected to keep up their grades, have no serious discipline issues, and keep a minimal amount
ofabsences toserve anamentor. Some ofour youth serving aamentors had been men0znedby
MYCP youth four years ago. Our elementary students are achieving on standardized tests, have
improved attendance and reduced behavior issues. |tincreases engagement inthe educational
experience for all involved.
Application Ref # 2013-J8GC'1984 Section #2 Page 4ofO
Contract 2013-JAGC-MONR-2-D7-
nvm*emmmm11o*0060cjs-005(mw.xpm2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Other programming also scheduled tobeoffered hoyouth this year is Challenge Day and
PeaoeJam, Both national programming that teach youth toboself-empowened.and to
understand that the adults around them value them. These help bofurther our vision ofeach child
in our county has the resources, skills and motivation to survive and thrive in school and in life.
Thede|ivonab|ehrrtheunitooutiooaomioohmurofpneventionactivideaindudingchmeonddmq
prevention, drug free events, community service, mentoring, leadership, and parenting activities.
Significance to the Community: MYCIP provides essential, asset building activities for youth in our
community, In this time of economic limitations, as families and agencies are cutting back, these
activities will bemore needed than ever. The goals ofJAG are the very same goals ofMYCP.
The sheer number of hours and clients that are served, combined with the unparalleled low -
overhead, makes every prevention dollar allocated worthwhile.
No Duplication: MYCP brings together other agencies, volunteers, and youth to provide the fabric
ofoversight needed for our community for a fraction ofthe cost ofother agencies, The majority of
other agencies in our community only target families and children, who suffer from addiction, or
abuse, and whose issues are substantially more costly 0othe tax-payom. Funding K4YCPwith the
full amount will certainly be a savings for tax -payers but may also save pain for the individuals
who experience loss from isolation, drugs, violence and other risky behavior.
Application Ref # 2013-JAGC-1984 Section 42Page 5of 6
Contract 2013JAG[-MONR-2-D7
-� lenofewmce 11c-e006m�s-00(rmApmo005)
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N/A.
Answer: NA
Application Ref # 2013-JAGC-1984
Section #2 Page 6 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: A - Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Community Service
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: School District
Address(es) :
Coral Shores High School
89901 Overseas Highway
Tavernier , FL 33070
Horace O'Bryant Middle School
1105 Leon Street
Key West , FL 33040
Key Largo School
104801 Overseas
Key Largo , FL 33037
Key West High School
2100 Flagler Ave
Key West, FL 33040
Marathon High School
350 Sombrero Beach Road
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Blvd.
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite #6
Marathon , FL 33050
Application Ref # 2013-JAGC-1984 Section t#3 Page 1 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11a-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Plantation Key School�
100 Lake Road
Tavernier , FL 33070
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Sugarloaf School
225 Crane Blvd.
Sugarloaf Key, FL 33042
Activity Description
Activity: Community Leader Meetings
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: School District
Activity Description
Activity: Crime Prevention Education
Target Group: Juveniles - Male or female«
Geographic Area: Rural
Location Type: School District
Address(es) :
Coral Shores High School
89901 Overseas Highway
Tavernier, FL 33070
Horace O'Bryant Middle School
1105 Leon Street
Key West , FL 33040
Key Largo School
104801 Overseas
Key Largo, FL 33037
Key West High School
2100 Flagler Ave
Key West, FL 33040
Application Ref # 2013-JAGC-1984 Section #3 Page 2 of 6
Contract 2013-JAGC-MONR-2-D7-
R,le Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Marathon High School
350 Sombrero Beach Road
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Blvd.
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite #6
Marathon , FL 33050
Plantation Key School
100 Lake Road
Tavernier , FL 33070
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Sugarloaf School
225 Crane Blvd.
Sugarloaf Key, FL 33042
Activity:
Target Group:
Geographic Area
Location Type:
Activity:
Target Group:
Geographic Area
Location Type:
Activity Description
Drug Prevention Education
Juveniles - Male or female'
Rural
School District
Activity Description
Drug Free Events
Juveniles - Male or female'
Rural
School District
Activity Description
Activity: Mentoring
Target Group: Juveniles - Male or female'
Geographic Area: Rural
Application Ref # 2013-JAGC-1984
Section #3 Page 3 of 6
Contract 2013-JAGC-MONR-2-D7-
Ruie Reference 11D-9.006 OCJG-005 (rev. Apr12005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Location Type: School District
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG -funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Monroe Board of County Commissioners anticipates funding Monroe Youth
Challenge Program and will provide drug and violence prevention education
programming services to young people in schools throughout Monroe County. The
services will include substance and crime prevention education workshops and
presentations, drug -free events, community services, leadership training, educational
play groups, mentoring and parenting classes. The services will be provided by
prevention coordinators.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)? A Grantee can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient.
Goal: No
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: NA
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one-time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity:
Prevention and Education
Target Group:
Prevention and Education
Application Ref #
2013-JAGC-1984 Section #3 Page 4 of 6
Contract
2013-JAGC-MONR-2-D7-
Rule Reference 11 D-9 006
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Geographic Area: Rural
Location Type: School District
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars ($).
Goal: $16,499.00
Measure: Part 2
How many prevention or education programs will you implement?
Goal: 3
Measure: Part 3
How many substance abuse prevention or education programs will you implement?
Goal: 3
Measure: Part 4
What type of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti -gang, Anti -drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro -social, Substance Abuse,
Truancy, Vocational, Other. If other, please specify.
Goal: Other: Parenting, High School Leadership Opportunities, and Middle School
Prevention programs.
Objective: PE2 - Serve participants in ongoing programs
Measure: Part 1
How many participants will the program serve? Please report the number of
participants for ongoing programs and not one-time events.
Goal: 3000
Measure: Part 2
Of those participants to be served, how many will be NEW participants?
Goal: 3000
Application Ref # 2013-JAGC-1984 Section #3 Page 5 of 6
Contract 2013-JAGC-MONK-2-D7-
-2de Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: NA
Question: If "other" was selected for location type, please describe,
Answer: NA
Application Ref # 2013-JAGC-1984 Section #3 Page 6 of 6
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11 D4006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services
$16,499.00
$0.00
$16,499.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$16,499.00
$0.00
$16,499.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2013-JAGC-1984 Section #4 Page 1 of 3
Contract 2013-JAGC-MONR-2-D7-
Rule Reference i 1 D-M06 MG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Budget Narrative:
CONTRACTUAL SERVICES:
Be the Change Monroe Youth Challenge Program will provede 825 hours of crime prevention
activities, drug prevention activities, drug free events, community service, mentoring, leadership,
and parenting activities for youth at school sites thoughout the Monroe County School District
Services will be provided by Prevention Coordinators.
Unit: 1 Service Hour
Unit Cost: $20.00
Unit Cost Budget: 825 units (rounded) of prevention programming / activities @ $20.00 per unit.
Total Unit Cost Calculation: 825 (approx.) x $20.00 = $16,499
TOTAL BUDGET: $16,499
Unit Cost was established by contracte service provider in June 2012.
CONTRACT:
Monroe County will execute a contract with Be The Change Inc. for the Monroe Youth Challenge
Program for the period of October 1, 2012 through September 30, 2013. A copy of the contract
will be sent to FDLE.
Application Ref # 2013-JAGC-1984 Section #4 Page 2 of 3
Contract 2013-JAGC-MONR-2-D7-
Rule Reference t 1 D-M06 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: NA
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: NA
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: Monroe County's OCO is $1,000.
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: NA
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: UNIT COST BUDGET BASIS:
Monroe Youth Challenge Prevention Coordinators (3)
$20Ihr x 825 hours = $16,499
Total Service Units = 825 (approx.)
Total Salaries = $16,499 (rounded)
TOTAL BUDGET = $16,499
TOTAL UNITS = 825
TOTAL COST PER UNIT = $20.00
The unit cost was established by the contracted service provider in June 2012.
Monroe County determined funding for project via a competitive process.
Application Ref # 2013-JAGC-1984
Section #4 Page 3 of 3
Contract 2013-JAGC-MONR-2-D7-
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval ofthis oubgrant.the approved application and the following terms of
conditions will become binding. Failure 0ocomply with provisions ofthis agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, asspecified \nitem 18ofthis section.
I. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(QJP) Financial Guide (Financial Guide) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
( as well as Federal statutes,
regulations, policies, guidelines and requirements and Florida |mvxs and regulations
including but not limited to:
° Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program": www.firules.orgi
Office of Management and Budget (OMB) Circulars: www.whitehouse.gov/omb/circulars
A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
A-102, "Grants and Cooperative Agreements with State and Local Governments"
A -110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations"
A-133, "Audits of States, Local Governments, and Non -Profit Organizations"
Code ofFederal Regulations:
o %CFR17S'15(h),"Award Term for Trafficking inPersons"
o 2DCFR38,"Equal Treatment for Faith -Based Organizations"
o 28CFR 66,"U.S.Department ofJustice Common Rule for State And Local
Governments" (Common Rule)
� 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
o 28CFR1D.22,23,3Q.25,42,G1'and G3
° Public Law i09- 62,Title ofJustice Reauthorization, Subtitle B--mnprov\ng
the Department of Justice's Grant Programs, Chapter I —Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger ofByrne Grant Program and Local Law
Enforcement Block Grant Program: '
° United States Code:
42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
� State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies: dils.dos.state.fl.us/barm/genschedules/GS1-SL.pdf.
Requirements for Contractors of8ubQrantRecipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title |ofthe Omnibus Crime Control and Safe Streets Act of1GG8.esamended (42U�&C�3711
t seq, at the Office ofJustice
Programs Financial Guide ; and all other applicable
State and Federal laws, orders, circulars, or regulations.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
3. /U|mvwab|e Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth inthe Office ofJustice Programs
Financial Gu|de, U,S. Department ofJustice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A-2 1, "Cost Principles for Educational Institutions."
b, All procedures employed in the use of federal funds for any procurement shall be according
to U.S, Department ofJustice Common Rule for State and Local Governments, or OMB
Circular A,11O. or OMB Cimu|arA,1O2. and Florida law to beeligible for reimbursement.
4� Reports
a, Project Performance Reports
(1)Reporting Time Frames: The oubgmntrecipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall besubmitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 18, Performance of Agreement Provisions,
(2) Report Contents: Performance Reports must include a response to all objectives included
<nyour eubgrant. Adetailed response isrequired inthe narrative portion for yes/no
performance objectives. The narrative must also reflect onaccomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project [Xneohzr, Application
Manager, or Performance Contacts,
b, Financial Reports
(1) Project Expenditure Reports
(a) The subgnantrecipient shall have echoice cfsubmitting either a Monthly ore
Quarterly Project Expenditure Report to the Department. Project Expenditure
P'eports are due thirty (30) days after the end of the reporting period, In addition, if
the eubgnsnteward period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must besubmitted monthly. See the Recovery Act Conditions for additional
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office ofCriminal Justice Grants (OCJ8)through the SubgnentInformation
Management ON -line (S|MDN)system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
auditandpoot-oudit,
(d) Before the "fina[ Project Expenditure ReportwU beprocessed, the subgnant
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
have satisfied all special conditions. Failure 0ocomply with the above provisions
shall result in forfeiture of reimbursement,
(e) Reports are hobesubmitted even when noreimbursement iobeing requested.
(f) The report must be electronically signed by the subgrant recipient or implementing
agency's chief financial officer or the chief financial officer's designee,
(2) Financial Closeout Audit
(o) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45) days of the subgrant termination date,
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's chief financial officer orthe chief financial officer's
(3) Project Generated Income (PG|)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. ifany PG|remains unspent after the oubgrantends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 11. Program Income.)
(b) PG|Eornngs and Expenditures reports must beelectronically signed bythe oubgnant
recipient orimplementing agency's chief financial officer orthe chief financial officer's
designee.
c. Other Reports
The oubgrantrecipient shall report tothe Uniform Crime Report and other reports as may be
reasonably required bythe Department.
5. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A'21.A-87.and A-11O.
or A-102 as applicable, in their entirety,
The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds, An adequate accounting
system for eoubgnantrecipient must beable hoaccommodate afund and account structure
to separately track rece|pts, expend\tureo, assets, and liabilities for awardo, pmgnams, and
aubgnant recipients,
c All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d. All funds not spent according hothis agreement shall besubject Vorepayment bythe
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
6. Payment Contingent onAppropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
anannual appropriation bythe Florida Legislature. Furthermore, the obligation ofthe State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the uubgrantperiod. Only project costs incurred on or after
the effective date and nnorprior tothe termination date ofthe oubgnantrecipient's project are
eligible for reimbursement. All payments must becompleted within thirty (3O)days ofthe end of
the subgrantperiod,
8. Advance Funding
Advance funding may beprovided to aeubQrantrecipient upon awritten request to the
Department, The request must beelectronically signed bythe oubgnontrecipient orimplementing
agency's chief financial officer or the chief financial officer's designee.
9. Trust Funds
a, The unit oflocal government must establish atrust fund inwhich hodeposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date, Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal hothe Bureau ofJustice Assistance,
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy |fthe mubgrerdrecipient does not have owritten travel policy, cost ofall travel will be
reimbursed according to § 112.061, Fla. Stat,
11. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income,
b Any project that will potentially earn PG|must submit anEarnings and Expenditures Report
bzreport how much PG|was earned during each quarter, Areport must besubmitted each
quarter even ifnoPG|was earned orexpended. PG|Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's chief
financial officer orthe chief financial officer's designee,
c PG|expenditures requiepho written approval from the Office ofCriminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. |fthe cost isallowable under the Federal grant program, then the cost would be
allowable using program income, PB|budget requests must besigned bythe subgnsnt
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
d. Program income should be used enearned and expended as soon as possible. Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enfornement
12, Approval ofConsultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for aneight-hour day. Adetailed justification must besubmitted toand approved byFDLEprior
hzobligation nrexpenditures ofsuch funds. Approval shall babased upon the contract's
compliance with requirements found in the Financial Guide, the Common Rule, and in applicable
state statutes. The Departmenfsapproval ofthe subgnontrecipient agreement does not
constitute approval ofconsultant contracts. |fconsultants are hired through ecompetitive bidding
process (not sole aource).the $45Othreshold does not apply.
13. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to § 274, Fla. Stat.
The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-1 10 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration ofthis agreement,
14. Ownership of Data and Creative K8atevu|
Ownership of material, discoveriem, inventions, and results dove|op*d, pnoducad, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U,S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-1 10 or A-1 02, as applicable.
15. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright inany work developed under anaward oroubaward.and
b. Any rights ofcopyright howhich aaubgnardrecipient orsubrecipientpurchases ownership
with support funded under this grant agreement.
16. Publication orPrinting mfReports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web -based materials and
web site content, through funds from this grant atleast thirty (3O)days prior tothe targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported byGrant No. [contact the Office ofCriminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance, The Bureau of Justice Assistance is a
component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics,
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
Office for Victims of Crime, and the Office ofSex Offender Sentencing, Monitohng,
Apprehending. Registering. and Tracking, Points of view or opinions in this document are those of
the author and do not necessarily represent the official position or policies of the U.S. Department
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
17. Audit
Subgnantrecipients that expend $5UO,0OOormore ina year in Federal awards shall have e
single orprogram-specific audit conducted for that year. The audit shall heperformed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
inthe subject audit. The contract shall beidentified aafederal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrantrecipient shall submit anannual financial audit that meets the requirements cf
§ 11.45. Fla. Stat. . "Definitions; duties; authorities; reports; rules."; § 215.87. Fla. Stat..
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10,550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For -Profit Ur8anizationa.^
b, Acomplete audit report that covers any portion ofthe effective dates nfthis agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. |norder tobecomplete, the submitted report shall include any management
letters issued separately and management's written response to all findings, bothaudit report
and management letter findings. Incomplete audit reports will not beaccepted bythe
Department,
o. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d, The oubgnantrecipient shall take appropriate corrective action within six (6) months ofthe
issue date of the audit report in instances of noncompliance with federal laws and
regulations,
e` The subgrant recipient shall ensure that audit working papers are made available to the
Department, orits designee, upon request for aperiod cfthree (3)years from the date the
audit report is iaaued, unless extended in writing by the Department.
[ Subgnantrecipients that expend less than $5OO.UOUinFederal awards duhnAafisca|year
are exempt from the audit requirements of OMB Circular A-133for that fiscal year. Inthis
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
suUgrantrecipient ioexempt. This notice shall beprovided hrthe Department nolater than
March 1following the end ofthe fiscal year,
g, If this agreement isclosed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout,
h, The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department ufLaw Enforcement
Office ofCriminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
18. Performance ofAgreement Provisions
In the event of default, non-compliance or violation of any provision of this agreementby the
oubgnant recipient, the subgnantrecipient's consultants and aupp|iara, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, orsuspension ofthe agreement inwhole orinpart. |nsuch event, the Department
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The aubgnantrecipient shall bepaid only for those services satisfactorily
performed prior tothe effective date ofsuch sanction.
19. Commencement ofProject
a. |foproject isnot operational within 8Odays ofthe original start date ofthe award period, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date,
b, |feproject is not operational within 90days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining the
implementation delay,
c. Upon receipt ofthe ninety (QO)day letter, the Department shall determine ifthe reason for
delay ksjustified orshall, sdits discretion, unilaterally terminate this agreement and re -
obligate aubgrantfundatootherUepartmentappnovedpnojecte. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement,
a. Except with respect todefaults ofconsultants, the aubgnardrecipient shall not beindefault by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault ornegligence ofthe oubgrantrecipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual mapaoity, firea, f|oodo, epidemioo, quarantine restr\ctions, strihem, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b� If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services tobefurnished by the consultant were obtainable from other
(2) The Department ordered theaubgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly,
21. Written Approval oyChanges |nthis Approved Agreement (Grant Adjustments)
a. Subgnantraopienta must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service pnovk]era,
implementation auhedu|ea, project dinaobor, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 1O%ofthe total
budget between budget categories,
Edward Byrne Memorial Justice Assistance Grant (JAG) P
Florida Department of Law Enforcement
b, Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
oUnder nocircumstances can transfers offunds increase the total budgeted award,
d. Requests for changes to the subgrantagreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee
e, Any certifications required for the requested changes, such as Sole Source, ADP
Jusd5oation, Privacy Certification Konno. and Confidential Funds certifications, must be
signed by the subgrant recipient or implementing agency chief official or someone with
formal, written signature authority for the chief official.
22. Disputes and Appeals
a, The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response toall concerned parties, The subgnantrecipient shall proceed diligently with the
performance ofthis agreement according tothe Department's decision.
t, If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk), The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. SbaL,
and in procedures set forth in Rule 28'106.104. Florida Administrative Code. Failure to
appeal within this time frame constitutes awaiver ofproceedings under§ 120. Fla. StaL
23. Conferences and Inspection of Work
Conferences may beheld atthe request ofany party hothis agreement. Aiany time, a
representative of the Department, of the U.S. Department ofJustice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement,
24.Access tsRecords
a, The Department of Law Enforcement, the Auditor General of the State of Florida, the U,S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right hounilaterally terminate this agreement if themubgrant
recpient, implementing agancy, orcontractor refuses to allow public access 0o all documents,
papers, letters, orother materials subject hoprovisions of §11Q.Fla. Sbat..and made or
received by the subgrant recipient or its contractor in conjunction with this agreement.
o. The suhgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance,
25. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
ofduly authorized persons. The m/bgrontrecipient shall comply with State ofFlorida General
Edward
Florida Department of Law Enforcement
26Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Officials for the
Subgnantrecipient orImplementing Agency, project staff must notify the help desk for FOLE's
online grants management system, SIMON (Subgrant Information Management Online) so that
the organization can beupdated \nS|W1ON, |fthe project direchorchanges.a-gnanteoUuebnent
must be entered in SIMON to reflect the change.
27. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by |aw, the provisions of§ 435. Fla, Sbat, aho||
apply,
a All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15hours ormore per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to§436. Fla. SbaL, using the level
2standards set forth inthat chapter,
All employees inpositions designated bylaw oopositions oftrust orresponsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the aubsecdon, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of investigation, and may include local criminal records checks
through local |mm enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses 0zcooperate insuch investigation orrefuses tosubmit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed,
(2) Such background investigations shall be conducted at the expense of the employing
agency oremployee. When fingerprinting iarequired, the fingerprints ofthe employee
orapplicant for employment shall betaken bythe employing agency orbyan
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
tothe United States Department ofJustice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing ofthe fingerprints.
28. Drug Court Projects
A Drug Court Project must comply with § 397.334. Fla. StaL. "Treatment -Based Drug Court
Programs."
29. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S,
Department of Justice encourages consultation with all allied components of the criminal justice
system inthe affected jurisdiction. The purpose ofthis consultation isboanticipate and plan for
systemic impacts such as increased court dockets and the need for detention space,
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
30. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office ofJustice Programs determine 28C.F,R. Part 23hobeapplicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C,F,R�23.2O(g), Should any violation of28C.F.R.Part 23occur, the aubgrantrecipient may be
fined amper 42U.S.C. 3789g(o)-(d). The aubgrantrecipient may not satisfy such a fine with
federal funds.
31. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must besubmitted atthe time uf
grant application.
32. Ck/U Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies, and contractors must comply with any applicable
statutorily-im posed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of1QG8(42UGC. §378Qd);the Victims ofCrime Act (42
U,S,C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 US,C,
§5G72(b));the Civil Rights Act of1QG4(42US.C. §2OODd)- the Rehabilitation Act of1873
(2QU£C�§7A4)�the Americans with Disabilities Act of1QBO(42U.S,C�§12131-34);the
Education Amendments of1Q72(2OU,S.C. §§1681.1683.1685-86); the Age Discrimination
Act of197G(42U-S.C�§§O1O1-O7);and Department ofJustice Noo-Oiachmination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith -
based and community organizations).
b FOLE does not discriminate on the basis ofrace, oo|or, ra|igiun, national origin, aex, d|sab||ity,
orage |nthe delivery ofservices orbenefits orinemployment.
c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass -through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file a discrimination
complaint with the aubgnant recipient. with FDLE. orwith the Office for Civil Rights and how to
do so,
d. Equal Employment Opportunity Plans
(1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and bhas received any single award cf $25.UOOormore from the
Department ofJustice. The plan must beprepared using the on-line short form ed
www.oip,usdoi.gov/about/ocr/eeop complv,htm, must be retained ythe oubgront
recipient orimplementing agency, and must beavailable for review oraudit. The
organization must also submit onEEO Certification bFDLE,
(2) If the subgnantrecipient mimplementing agency is required boprepare anEEO Plan and
has received any single award of $500,000 or more from the Department of Justice, it
must submit its plan tothe Department ofJustice for approval. Acopy mfthe Department
ofJustice approval letter must besubmitted toFDLE. The approval letter expires two
years from the date ofthe letter.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of $25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, oranIndian Tribe. |fanorganization ioexempt from the EEO
Plan requirement, itmust submit an EEO Certification to FDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
e. In the event a Federal or State court or Federal or State administrative agency makes a
finding of discrimination after due process hearing on the grounds of reoe, ookn, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to MILE and to the Office for Civil Rights, Office of Justice Programs.
[ |naccordance with federal civil rights laws, the aubgnsntrecipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g, Subgrant recipients must include comprehensive Civil Rig hts/Nondiscrim i nation Provisions in
all contracts funded by the subgrant recipient.
h, If the subgrant recipient or any of its employees, contractors, vendors, or program
beneficiaries has adiscrimination complaint, they may file acomplaint with the aubgnart
recipient, with FDLEorwith the Office for Civil Rights, Discrimination complaints may he
submitted to MILE at Office of the Inspector General, P.O. Box 1489, Tallahassee, Florida
323021480 DDiscrimination
complaints may also oesubmitted to the Officefor Civil Rights, Office ofJustice Programs,
U,S. Department of Justice, 810 7 th Street, NW, Washington, DC 20531, by phone at
(202)307-0690.
The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and clients, customers, and program participants file directly with
the subgrant recipient.
] Any discrimination complaints file with MILE will be reviewed by FDLE's Inspector General
and referred hothe Office for Civil Rights, the Florida Commission onHuman Relations, orthe
Equal Employment Opportunity Commission, based an the nature of the complaint,
k, Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(\DA). Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title |), state and local government services and transportation (Title ||). public
accommodations (Title 111), and telecommunications (Title IV),
Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of1QG4.42U.S.C. §2O0Od.recipients ofFederal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individuals, please see the website at www,lep.-gov,
Edward Byrne Memorial Justice Assistance Grant (JA6)Program
Florida Department ofLaw Enforcement
m Equal Treatment for Faith Based Organizations
The subgrant recipient agrees to comply with the applicable requirements of 28C.F,R, Part
38, the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Ragu|adon''), The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
prose |ytizadon. Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in dme or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the grantee
orasub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of beneficiary's religion.
Notwithstanding any other special condition of this award, faith -based organizations may, in
some circumstances, consider religion aaabasis for employment, See
ZL Immigration and Nationality Act
mopublic funds will intentionally beawarded toany contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U,S,C. Section 1324a(e).Section 2T4A(e)ofthe Immigration and Nationality Act (^|NA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e)ofthe |NA. Such violation bythe subQnaotrecipient ofthe employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
34. National Environmental Policy Act (NEPA)
a� The subgrant recipient agrees to assist FIDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements inthe use ofoubgnantfunds bythe aubgnantrecipient. This applies tothe
following new activities whether or not they are being specifically funded with these subgrant
funds. Thetis. it applies as long as the activity is being conducted by the eub8nant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds.
(1) Newoonatruodon�
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either(e)
result in a change in its basic prior use or (b) significantly change its size-, and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments,
(5) Implementation ofaprogram relating 8zclandestine methamphet mine|aborabzry
operadona, including the idendfimshon, oeizuns, or closure of clandestine
methamphetamine laboratories.
b, The subgrant recipient understands and agrees that complying with NEPAmay require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
Edward BymeMemorial Justice Assistance Grant (JAG)Procinsm
Florida Department ofLaw Enforcement
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department ofJustice ot . for programs relating ho
methamphebaminelaboratory operations,
o. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the US.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program oractivity.
35. Nmn-Procmrenment,Debarment and Suspension
The oubgnandrecipient agrees hocomply with Executive Order 1254S.Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered tronsaotion, unless
authorized bythe Department. |fthe aubgnantis $1OO.00Ourmore, the subgmntrecipient and
implementing agency certify that they and their principals:
a, Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions byany Federal department oragency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaininO, attempting to obtain, or performing a public (Federal, Sto8a. or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction. of
records, making false statements, or receiving stolen property;
o, Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d, Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
36. Federal Restrictions onLobbying
a. Eacheubgrant recipient agrees to comply with 28CFRPart G9,"New Restrictions on
Lobbying" and shall file the most current edition ofthe Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is o prerequisite to entering into
this agreement subject hoconditions and penalties imposed by31 USC1352, Any person
who fails to file the required certification is subject to a civil penalty of not less than$1O.0OO
and not more than $10O.00Ofor each failure hzfile.
u Asrequired by31 USC1352.and implemented at28CFRG9,for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities."inaccordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all subgrant recipients
shall certify and disclose accordingly.
37. State Restrictions mmLobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
38 Additional Restrictions mnLobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office ofJustice Programs.
Funds from this award may not beused tooperate a^pay-ho-shay program inany local jail.
Furthennore, no funds may be given to local jails that operate ~pay-to'atay^ programs, "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated bycity, county, ormunicipality, |tdoes not include juvenile detention centers. "Pay -to -
stay" programs as referenced in this condition, means a program by which extraordinary semicea,
amenities and/or eccommodationa, not otherwise available tu the general inmate popu|atiun, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
40. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methanmpbatemm|neLabmratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessme nthm pact statements as required under the National Environmental Policy Act.
a, General Requirement- The aubgnantrecipient agrees tncomply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories,
b� Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, orclosure nfclandestine met amphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2)any naa\denbs, oocupents,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
Edward Byrne Memorial Justice Assistance Grant (JAG)
Florida Department ofLaw Enforcement
Therefore, the aubgrantrecipient further agrees that inorder to avoid ormitigate the possible
adverse health, safety and environmental impacts from any ofclandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components-, (2) provide for their adequate funding to include
funding, as neceasary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life ofthe oubgrant. |nmodoing, the aubQront
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor nrotherqualified third party.
(1) Provide medical acre ningofperaonma|assignedmtobeassignedbythasub8rant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
CD As determined by their specific duties, equip personnel assigned to the projectwith
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(G) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above inorder 0oensure proper compliance;
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements-, and
(Q) Have in place and implementawritten agreement with the responsible state orlocal
service agencies toproperly respond toany minor, asdefined bystate law, ot the site.
This agreement must ensure immediate response by qualified personnel who can (I)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor iacriminally involved in the meth lab activities oris
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methomphetaminetoxioity; and (iv) arrange for any follow-up medical heats,
examinations, orhealth care made necessary aaa result ofmethamphetaminetoxicity.
41. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions ofthe Coastal Barrier Resources Act (P.Lg7'340dated October 1B. 1982(18USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System,
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of L 3w Enforcement
42, Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have anadequate process toassess the impact cfany enhancement ofoschool security
measure that ioundertaken onthe incidence ofcrime inthe geographic area where the
enhancement inundertaken.
Conduct such anassessment with respect boeach such enhancement; and, submit bothe
Department the aforementioned assessment in its Final Program Report.
43. Environmental Protection Agency's (EPA)list ofViolating Facilities
The subgnantrecipient assures that the facilities under its ownership, lease orsupervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project isunder consideration for listing bythe EPA,
44L Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1g73.Public Law Q3-234.87Gba.Q75.requiring that the purchase offlood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified aaanarea having special flood hazards.
45. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of1QGG(1GU8C. §47O).Ex. Order 115Q3(identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U S,C §4G9 o-1 et aeq.), and the National Environmental Policy Act of1QSQ (42 U S,C� §4321)�
46. Human Research Subjects
Bubgnantrecipient agrees tocomply with the requirements of28C.F.R.part 4Gand all Office mf
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subjectinformed
consent.
47. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOTs
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform tothe Global Standards Puckoge(GSP) and all
constituent elements, where applicable, ondescribed at:
grantcondition-
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why analternative approach isrecommended.
48. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAQ). Compliance with these requirements will bemonitored byFDLE.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
F|ohdaDepartment ofLaw Enforcement
49' Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U,S.C. section
3789g and 28 C,F.R. Part22 that are applicable to collection, use, and revelation ofdata or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that in in a000n] with requirements of2O C.F.R. Part22 and, in particular,
section 2223.
50. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded bythis grant
during the obligation and expenditures period. This inhofacilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds, |naddition, the nubgnantrecipient agrees tomaintain an
administrative file documenting the meeting of this requirement. Fora list ofState Information
Technology Points ofContact, 0oto
51. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks methe communication backbone hzachieve interstate connectivity, unless the oubgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
52. Supplanting
The subQnantrecipient agrees that funds received under this award will not beused hzsupplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
53. Conflict ofInterest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for apurpose that constitutes orpresents the appearance of personal or
organizational conflict of interest, or personal gain,
54. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgnent recipient will comply with the requirements ofthe Uniform Relocation Assistance
and Real Property Acquisitions Act of1Q7O(42US,C. §4SO1etsoqj.which govern the
treatment of persons displaced as a result of federal and federally -assisted programs.
55. Limitations onGovernment Employees Financed byFederal Assistance
The subgrontrecipient will comply with requirements nf5 U.&C. §§ 1501-08and §§7324-28.
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
56Certification for Employees Working Solely onaSingle Federal Award
Any project staff that are fully or partially funded by the grant and that are expected to work solely
onthe grant must certify that they worked solely onthe grant. The certification must beprepared
atleast semi annually and must be signed by the employee and by a supervisory official having
first hand knowledge ofthe work performed bythe employee,
Edward Byrne Memorial
Florida Department of Law Enforcement
57. Additional Documentation ofPersonnel for Department ofFinancial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project related activities inaccordance with the contract agreement.
58. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or2)committed e criminal or civil violation cflaws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
59. Task Force Training Requirement
Theeubgrant recipient agrees that within 12Odays of award, each member of alaw enforcement
task force funded with these funds who inatask force commander, agency executive, task force
offioer, orother task force member ofequivalent ronk, will complete required online (inhamet-
based) task force training. The training is provided fnaa ofcharge online through BJA's Center for
Task Force Integrity and Leadership (wwwLdfk.org). All current and new task force members are
required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness aswell
as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability.Additional
information is available regarding this required training and access methods via BJA'svveb site
and the Center for Task Force Integrity and Leadership (wyw.ctƒli.org).
GV Funds toAssociation wfCommunity Organizations for Reform Now (ACORN)Unallowable
Subgmardrecipient understands and agrees that bcannot uoeenyfederal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval ofOJP.
61. High Risk SubynantRecipients
The subgrant recipient agrees to comply with any additional requirements thatmay beimposed
during the Qnerd performance period if the U.S. Department of Justice determines that the
subgrant recipient in a high -risk grantee. Cf. 28 C.F.R.perteGG. 70.
82. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
Drivin8.^74Fed. Reg, 51225(October 1.2DOQ).the subgrantrecipient ioencouraged toadopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, awaranase, and other outreach todecrease crashes caused by distracted
drivers.
63. Central Contractor Registry (CCR)
The subgrant recipient must maintain the currency ofits information inthe CCRuntil itsubmits
the final financial report required under this award or receives the final payment, whichever is
later This requires that the nubgrantrecipient review and update the information at least annually
after the initial regintrahon, and more frequently if required by changes in its information or
another award term,
Edward Byrne Memorial Justice Assistance Grant (JAG)Pmgram
Florida Department of Law Enforcement
64. Maximum Allowable Salary
Noportion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year,
(The salary table for 8ESemployees isavailable at .
Auubgrant recipient may compensate an employee at higher rata, provided the amount in
excess ofthis compensation limitation ispaid with non-federal fwnds.)
This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made,
65� DNA Testing of Evidentiary Materials and Upload ofDNA Profiles toaDatabase
If JAG program funds will be used for DNA haodng ofavkdentlary mobaria|a, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government
DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any
other non -governmental DNA database without prior express written approval from BJA, For
more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
66. InteropesmbleCommunications Guidance
Subgrant recipients that are using funds to support emergency communications activities must
comply with the current S4FECOK8 Guidance for Emergency Communication Gnants, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC)Waiver Order, SAFECOPWguidance
can befound at �
Subgnantrecipients Grantees interested indeveloping apublic safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, orany succeeding FCC ordarn, ru|an, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication |nbaropenabi|ity Plan (SC|P)and are fully coordinated with
the full-time Statewide |te biiCoordinator (SVV|C). |fany future regulatory requirement
(from the FCC orother governmental entity) results inamaterial technical orfinancial change in
the pnojant, the recipient should submit associated documenbahon, and other mateha|. as
app|iceb|e, for review by the SVV|C to ensure coordination. Subgnant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased ofeach item) toFDLEonce items are procured during any periodic programmatic
progress reports.
67. Bulletproof Vests
Subgrant recipients that wish to purchase vests with JAG funds must certify that law
enforcement agencies receiving vests have awritten "mandatory wear" policy |neffect. This
policy must be in place for atleast all uniformed officers before funding can be used bythe
agency for vests. There are no requirements regarding the nature of the policy other than it being
a mandatory wear policy for all uniformed officers while on duty. FADo related tothe mandatory
wear policy and certifications can befound at ,
JAG funds may baused to purchase bulletproof vests for anagency, but may not be used as the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Bulletproof vests purchased with JAG funds may be purchased at any threat level, make, or
model from any distributor or manufacturer, as long as the vests have been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards, In addition,
bulletproof vests purchased must be American -made. The latest NIJ standard information can be
found at: www.nii.gov/topics/technology/body-armor/safety-initiative,htm.
The subgrantrecipient agreeatopadicipatehlBJA-orFDLE-sponnonadtrainingevents, technica
assistance events, or conference held by FIDLE or BJA or their designees, upon FDLE's or 6JA's
request.
69. Expenses Related bmConferences, Meetings, Trainhngs,and Other Events
The sub0rantrecipient agrees tocomply with all applicable laws, regulations, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent laws, regulations, policies, and
guidance isavailable at .
CERTIFICATION FORM
Recipient Name and Address: Monroe County 1100 Simonton St_ , Key West, FL 33040
Grant Titfo;
Be The Change: Monroe Youth Challengb 2013-JAGC-198
rant dumber. ward Amount: $16, 499, o0
Contact Person Name and Title: Lisa Tennyson, Grants Admin. Phone Number: (305) 292-4444
Federal regulations require rccipicnts of financial assistance from the Office of lusucc Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on tile. submit to O1P for review, and implement in Equal
Finpluyment Opportunity Plan (EEOP) in ❑ceurdancc with 23 C.F.R 4§ 42.301 - 309. the rcgulaituns exempt sonic rccipicnts from all of
the EEOP requirements, Other recipients, according to the regulations, must prepare, maintain on file and implement an EFOP, but they
do not nccd to aubmit the EEOP to o1P for review. Recipients that claim a eompicte exemption from the EEOP requirement must
c„mptete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below, A recipient should complete either Section A or Section B, not both. Ifa recipient receives multiple OIP or COPS grants,
please complete a farm for each grant, ensuring that any EEOP recipient certifies as completed and on the (if applicable) has been
prepared within two years of the latest grant. Plcase send the completed form(s) to the Office for Civil Rights. Office uflusttce Programs,
U S, Department of lusuce, Rl0 7" Street, N.W., Washington. D.C. 20531. Fur assistance in completing this Corm, please call (202)307-
0690 or T rY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Pteuse, rheck.tt the boxe.p that
uWv.
❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe,
❑ Recipient is a non-profit organization, ❑ Recipient is in educational institution, or
O Reciptent is a medical institution, ❑ Recipient is receiving an award less than S25,000
t. [responsible officiall, certify that
(recipient) is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 CTA §42.302. i further certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Y&me and Title SIgnrature Dote
Section B- Declaration Claiming Exemption from the EEOP Submission ReQuirement and Certifying That an
EEOP Is on File for Review.
11' a rccipicnt agency his 50 or more employees and is receiving a single award or subaward for S25.000 or more, but Icss than S500,000,
ihcn ;he rec!p,ent agency doea not have to submit an ESOP to OIP fur review as long as it certifies the following lag C F.R. § 42.305):
( Roman Gastesi, County Administrator [responsihleofficial[, certify that
the Monroe County HOCC Irecipient 1,which has 50 or more
:mployecs and is receiving a stngle award or -,ubaward for 'S25,000 or more, but less than S500,000, has formulated an
1 EOP in accordance with 23 t FR 542,301, et wq., subpart E. f further certify that the EEOP liar been formulated and
,iL!ntd into �j(fict wilhin the past iwo years by the proper authority and that it is avaflable for review. The FFOP ii on file in
dleotliccof: Calvin A11en, EEO Officer, Monroe County Jurginication[,
,it 1100 Simonton Street, Key West, FL33040 � jaddreYsi,furrcvivw by the public ind
vmpkiyces or for review or audit by officials of the rcic�ant ;tote planning Li ncv or the Office f'ur Civil Rights. Office of
lusticc pro4rams. U ti. i t:partmcnt of Ju..stice ,is required by rcicvar�t "vs-dnd �ulatiuns.
Roman Gastesi, County Administrator
Print or iype Verne and fiiie Sign*ture
,- 114 \,itua, i!An ft,'I jI.I,) (,j,„' I",II)n'- -:I is
RESOLUTION NO. 167 - 2012
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 2012-1 J EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding for Fiscal Year 2012-2013 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $82,496 with no cash
snatch; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2012-2013 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 20'h day of June, 2012. j
Mayor Rice
Yes
Mayor Pro Tern Wigington
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Carruthers
Yes
(Seal) e._ ._ . _ v__. _. � .---- -. ; ._•....
Attest. _ vcy.� wtnwLri t-'✓ ��
Clerk of Court
Monroe County Board �f Commissioners
By:
Mayor
MONROE COUNTY ATTORNEY
-APPROVED AS TO FORM:
CHRISTINE M, LIMBE"AT-BARROWS
ASSISTANT r..n1INTY ATTORNFY
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement -
Office of Criminal Justice Grants,
Signature: - "I W,
_443 MAWAAMW Vj"-'
Typed Name and Title: i*lllli *0*4 two*1141! f"M
Date: CY - & — / Z.
Subgrant Recipient,
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated, Representative}
Typed Name of SubgrarttReqjIpient: Monroe Count
Signature:
Typed Name and Title: Roman Castesi, County Administrator
Date:
Implementing Agency
Official, Administrator or Designated Representative.
Typed Name of Implamentin Agency: Monroe Count
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date:
Application Ref # 2013-JAGC.1984 Section #6 Pagel of 1
Contract -JAGC-MONR---
'06 OCJG 11 D-9 Q -005 (rev April 2005)