Item C22BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 17, 2012 Division: County Administrator
Bulk Item: Yes
Department: Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of USA Parking System, Inc. anticipated overall annual
operating budget for parking lot management for the Key West International Airport, for the period December
1, 2012 through November 30, 2013.
ITEM BACKGROUND: The USA Parking System, Inc. contract requires that the County Commission
approve the operating budget each year.
PREVIOUS RELEVANT BOCC ACTION: Contract approval — 11-17-2010, Item F-20; approval of 2011
operating budget _ 1-19-2011, Item C-17; approval of 2012 operating budget — 2-15-2012, Item C-19.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATION: Approval.
TOTAL COST: $238,868 (est'd gross revenue)
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None
INDIRECT COST: NA BUDGETED: Yes
COST TO AIRPORT: $178,008 (est'd gross expenses)
SOURCE OF FUNDS: operating
COST TO PFC: None
REVENUE PRODUCING: Yes X _ No AMOUNT PER YEAR: $44,270 (est'd profit)
APPROVED BY: County Attorney A O B/Purchasing NA Risk Manageme _A
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: USA Parking. Effective Date: Execution December 1, 2012
Expiration Date: November 30, 2013
Contract Purpose/Description: Anticipated overall annual operating budget for parking lot manangement
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: October 17, 2012 Agenda Deadline: October 2, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $238,868 gross revenue Current Year Portion: 0
Budgeted? Yes Account Codes: 63001
Grant: na
County Match: Operating
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For:
knot included in dollar value above) (eq. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director (0/ ( /t 2—
P ter ,H o
Risk Management // v ( ) ( J _ .a Wit' ,r //..
for Risk Managemer
O.M.B./Purchasing // ( ) ( +°
�o
County Attorney /—/ ( ( )
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AMANO. AMANO McGANN, INC.
3901 Southwest 47th Avenue, Suite 413 Voice: 954.316.1004
Fort Lauderdale, FL 33314 Fax: 954,316.8004
Exit
USA Key West Airport Credit Card Only Exit Lane Pay System
September 24. 2012
Parking Control System Proposal
Model
DesciiWion
Unit Price
Extended
ANIG-4571
I
AMI Magnetic Stripe Exit Station %v/ CC & Access, While
$
17,000.00
$17,000
A101-017-7,17
I
Power Line Conditioner
$
365.00
$365
M PS3SAT
1
AMI Select Rollover Phone Dialer Intercom
$
1,200.00
$1,200
XML-S
1
2'x 6'Sawed-in Detector Loops Wire/Sealant Kits
$
1100.00
$100
150L
I
Protection Bollards
$
200.00
$200
26SA-SM
2
Touch Plate Card Reader (stand-alone)
$
8115.00
$1,690
PD-26
I
Program Deck, (facility code (26580)
$
125.00
$125
SKC-06
60
Cards
$
7.60
$456
PEDCAMC
2
Pedestals
$
275.00
$550
Front End System
1vlPS3SQL 2
AMl Software Host SQLSeiveis (Credit Card & iParc)
$ 6,800.00
$13,600
ArvIS42551-Al' 1
iParcilrofessional Debit Access Control Software
$ 9,000.00
$9,000
AMS695811? 1
iParcProfessional Credit Card Soffivare Suite
$ 18,600.00
$18,600
AGP-0509 1
Amano RS232/l?S483 Data Converter
$ 400.00
$-100
ANIS90101PUP I
WarcProfessional Version 18 Upgrade
$ 11,2M00
$11,200
INS-M I
Credit Card Reconfiguration
$ 1,000.00
$1,000
AMS,19501P I
iParcilrofessional MBA Business Alerts
$ -
$0
System Investment
Subtotal
$75,786
SLI111111aly
System Dh4�ount
($23,797)
Subtotal
$51,989
Freight and Tax
$1,313
Electrical Work
$600
Travel & Expenses
$2,000
Installation &Technical Services
$7 ,618
Total Project Cost
$66,520
AMANO McGANN, INC.
M,
Fort Lauderdale, FL 33314
USA Key West Airport Credit Card Only Exit Lane Pay System
September 24.2012
Notes Pricing listed is valid fur 60 days
Deliveq is lypftally 8 to 70 aveks aper order, F.O.B. jobsile
This proposal includes teinibutsententfor Florida use tax
Payment Terms 50% deposit With order, poject payments due upon receipt of invoice, Net 20 Days
Scope of Work AMANO McGANN, Inc,
Mount and make connections to equipment lisled abom
Provide training opt oix,#-ittio)iltiitiiiiietititice of systent
One year on -site parts and labor warranty
To Be Provided By Owner
Digital Data Connection for Clearinglionse (Satellite, Frame Relay or I ligh Speed Secured I P)
Analog Phone Lines (Remole Support and fulerconts)
Reliable network connection belaven parking office and remote locations
Provide canopyfor lacy -in -lane pay station
Exclusions integrity ofexisling conduits, poavr wiring, and lon, voltage cable
integrity of existing equipment and vehicle deferfor loops
City Permits and Documentation
No Provisions for Bantling & Liquidated Damages
Proposal Amount $66,520.00
I
Proposed By: Accepted By:
Amano McGann, Inc. Name:
Date:
Gregg Smith
Senior Sales Executive ROM:
'rhankyou fiv fire opportunity to work upithyore on this project *
P/ 4A 16 /—',/1 -?