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Item C24BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 17, 2012 Division: County Administrator Bulk Item: Yes Department: Airports Staff Contact Person/Phone #: Peter Horton, 809-5200 AGENDA ITEM WORDING: Approval of Jacob Project Management Co.'s Task Order #12-14-10 for the Faraldo Circle Airport Road Mill and Overlay (design only) at the Key West International Airport. ITEM BACKGROUND: This project is included in our FAA grant funding for 2012. PREVIOUS RELEVANT BOCC ACTION: FAA grant #3-12-037-046-2012 is included on this meeting's agenda for ratification. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: Approval. TOTAL COST: $62,550 INDIRECT COST: _NA BUDGETED: yes DIFFERENTIAL OF LOCAL PREFERENCE: NA COST TO COUNTY: NA SOURCE OF FUNDS: FAA, Airport Operating COST TO AIRPORT: $6,255 COST TO PFC: NA REVENUE PRODUCING: NA APPROVED BY: County Attorney DOCUMENTATION: Included X AMOUNT PER YEAR: NA OMB/Purchasing Risk Management Not Required DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: Jacobs Project Management Co. Effective Date: Execution Expiration Date: 180 days Contract Purpose/Description: Task Order #12-14-10 for the Faraldo Circle Airport Road Mill and Overlay (design only) at the Key West International Airport. Contract Manager: Peter Horton # 5200 Airports - Stop # 5 (name) (Ext.) (Department/ Stop) for BOCC meeting on: October 17, 2012 Agenda Deadline: October 2, 2012 Total Dollar Value of Contract: $62,550 Budgeted? Yes Grant: Yes - FAA County Match: Operating Estimated Ongoing Costs: n/a (not included in dollar value above CONTRACT COSTS Current Year Portion: 0 Account Codes: pending set up for grant #037-046 ADDITIONAL COSTS For: CONTRACT REVIEW uti Changes Date In Needed Reviewer Date Out Yes No Airports Director ►a I / , / 0— Risk Management 1,1)// ( ) ( er on � / / for Ri k Management O.M.B./Purchasing 0/ ► / County Attorney 16l / 1 rOM Count torney Comments: 245 Riverside Avenue Suite 300 Jacksonville, Florida 32202 1.904.636.5432 Fax 1.904.636, 5433 Peter Horton September 11, 2012 Airport Director Monroe County Airports Key West International Airport 3491 South Roosevelt Blvd. Key West, FL 33040 Re: PSO # 10 Airport Road Mill and Overlay (Design Only) Dear Peter, Attached please find three (3) original signed copies of PSO # 10 Airport Road Mill and Overlay (Design Only). These are being submitted for your review and approval. We understand that this PSO will have to be submitted for Monroe County Board of County Commissioner's approval. Please return the executed PSO as soon as possible so that we can commence work on this project. We do not have a list of your Client Project Numbers for the blank in the upper left hand side of the Task Order From. Therefore if you could please add the appropriate Client Project Number in the appropriate blank on the Task Order Form we would greatly appreciate it. Thanks for your consideration. Sincerely, r Eric S. Nielsen, P.E. Project Manager att cc: Jack Renton/Jacobs .1acob Engineering rou Inc, Effective Date Client Project No. MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Task Order No. 12/14-10 Engineer Project No. E9Y16710 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: Airport Road Mill and Overlay (Design Only) Client authorizes Consultant to perforn the Engineering Design Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 24 page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Finn Fixed Price of $ 62,550.00 N/A Other (Describe): Schedule Services may commence on Execution Services will cease by 1_80 Calendar _Days Other (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA Mayor/Chairman CONSULTANT: JACOBS PROJECT MANAGEMENT CO By Witness yr Titleri- File: AISTR APS Honroe County Page 1 of 1 •, • Orr -TO 171-1 M, MI.11 ill• .. SCOPE OF WORK Jacobs will provide design and bidding services for the pavement rehabilitation project of Feraldo Circle at the Key West International Airport (EYW). The rehabilitation shall consist of pavement milling and a hot mix asphalt overlay. These data gathering, design and associated services will provide the following: Article A — Data Collection Coordinate with survey and geotechnical subconsultants. Perform a professional topographic survey of the existing Airport access road, Feraldo Circle, see attached sketch: o A 17.5 foot by 50 foot grid for the roadway pavement and a 50 foot by 50 foot grid for turf area shall be surveyed. o Survey shots taken on pavement will have an accuracy of 0.01' and those on turf will be 0.1'. o Grade breaks within the grid will be surveyed. o All major site features (i.e. structures, manholes, drainage structures, swales/ditches ponds concrete duct markers, lights, foundations, etc.) will be located. Ground elevation and top of feature elevation will be surveyed. o Location and elevation of geotechnical bore locations. o Survey information will be provided in Autodesk Land Desktop 2004 fonnat. Survey information will be separated into multiple layers (i.e. drainage, pavement marking, building, major site features, contours elevations, point markers, descriptions, etc). Research record drawings for underground utilities, pavement limits and typical sections. Perform two (2) site walk through survey to locate and note any special site conditions that would affect construction techniques or materials and to field verify that all existing features in the field were picked up during the actual survey. Perform a geotechnical investigation to provide data for the roadway pavement and design. The geotechnical investigation includes: o Two asphalt cores with SPT borings to a depth of 3'. o Four asphalt cores, cut/patch. Services for Article A will be provided under a lump sum basis. Page t of 24 Article B — Design (Drawings and Specifications) Based on the information collected under Article A and constraints identified in Article B, the 60%, and final contract documents design will be developed for all elements identified in this scope of work. • Provide construction plans, including traffic control plans, erosion control plans for pavement milling and overlay project for Feraldo Circle at Key West International Airport in Key West Florida. • Provide specifications and contract documents in accordance with current Monroe County standards. • Coordinate and incorporate Monroe County provided contract document/front-end specifications into the final contract bid documents. (i.e. Notice to Bidders, Invitation to Bidders, Contract, etc.) • Prepare for and attend two (2) meetings at the Airport to discuss project progress and review the design submittals. • Prepare for and attend one (1) meeting at the Airport to discuss construction phasing with Airport Staff and Tenants. • Provide a detailed construction cost estimate for the project at the 60% and at final contract document design levels • Prepare FAA construction management plan • Develop the following anticipated plans. o Title Sheet (1) o General Plan (1) o Notes and Summary of Quantities (1) o General Phasing and Safety Plan (1) o Detailed Phasing and Safety Plan (1) o Existing Conditions (1) o Geotechnical locations and Bore logs (1) o Proposed Geometry (1) o Typical Sections (1) o Paving Details (1) o Pavement Marking Plan (1) o Pavement Marking Details (1) o Drainage/Erosion Control Plan (1) o Drainage/Erosion Control Details (1) Total 14 Sheets • Coordinate, distribute and print the following copies of the preliminary construction documents (plans, specifications, and construction cost estimate for review by Monroe County, FAA, and FDOT Preliminary Submission (60%, Final Contract Documents) Monroe County 2 copies of plans (1 full size, I half size); 2 copies of specifications; 2 copies of estimate for each submission. FAA 2 half size copies of plans and a CD containing the drawings, specifications, and engineer's estimate for each submission. FDOT 2 half size copies of plans and a CD containing the drawings, specifications, and engineer's estimate for each submission. Page 2 of 24 Conduct an in-house QA/QC review prior to each submission. The in-house QA/QC check will involve an experienced independent individual, depending on each discipline, to conduct a comprehensive check on all documents to be submitted (i.e. plans, specifications, estimates, etc.). Time will be required for engineers and CADD technicians to correct items listed under the in-house QA/QC review. Address final comments frorn 60% design for final contract documents. Services for Article B will be provided under a lurnp sum basis. Page 3 of 24 Article C — Advertising and Bidding. 1. Prepare twenty five (25) sets of contract documents and project manual for potential bidders. 2. Prepare an "Invitation to Bid", all forms for advertisement, bid proposals, contract bonds, labor and DBE requirements and other contract documents needed to solicit public bids for the construction of the project. The Owner shall be responsible for the cost and placement of all public advertisements required including all newspapers in which the advertisement is placed. 3. Prepare for and attend the Pre -Bid Conference, one (1) day, and Bid Opening, one (1) day. 4. Prepare and respond to Bidders questions. 5. Issue necessary Addenda and Directives to Bidders. One (1) addendum is assumed. 6. Review the bids received, prepare the final bid tabulation, and make recommendations/rejections of award of the Contract to the Owner. 7. Maintain a plan holder's list during the bidding phase which will be updated accordingly. 8. Prepare conformed contract drawings and specifications. Services for Article C will be provided under a lump sum basis. ASSUMPTIONS Services not included in our scope of work include, but are not limited to, the following: ■ Any Permitting. ■ Construction phase services. ■ Pavement design is not included. ■ Scope of Work is based on the assumption that the Geotechnical Investigation will confirm the rehabilitation technique to consist of a mill and overlay. ■ FAA 7460 Form ■ Other services not described in our scope of work. PROJECT SCHEDULE: The tentative complete project schedule is as follows: Item Date Receive Signed PSO 11/15/2012 Start Geotechnical Investigation 12/30/2012 Start Topographic Survey 12/30/2012 Begin Design 12/30/2012 Complete Design 03/28/2012 Advertise for Bids 04/15/2013 Open Bids 05/15/2013 Recommendation to Award 05/30/2013 Notice To Proceed 07/15/2013 Construction Complete 09/15/2013 FI«*] 33=1:101:I=[=[ 7C[cZciZe1IN Airport: Project: 171�C�9�7�II9 Monroe County Key West International Airport Airport Road Mill and Overlay (Design) JOB HOUR AND FEE ESTIMATE Article A: Data Collection 18 $ 3,416 Article B: Design 28 $ 3,915 Article C: Advertisement and Bidding 18 $ 2,720 Total Basic Services Lump Sum Fee 64 $ 10,051 $ - SPECIAL SERVICES Hours Fee Article A: Data Collection - Subconsultants Avirom & Associates, Inc - Survey (Lump Sum) $ 5,810 Tierra South Florida, Inc. - Geotechnical (Lump Sum) $ 5,345 $ 5,345 Article B: Design - Subconsultants American Infrastructure Development, Inc. - QA/QC Review (Lump Sum) $ 41,344 $ 41,344 Total Special Services Lump Sum Fee 0 $ 52,499 $ 46,689 TOTAL LUMP SUM PROJECT FEE 64 $ 62,660 $ 46,689 DBE Percentage 74.64% Page 6 of 24 JACOBS ENGINEERING GROUP Airport: Project: Ar11,1. A - ZMMM3=A Key West Intemational Airport MZEMU��� R 1*] .1 1 1111111 Illy I It 11:11:44:619 1 IT, 151% #4 Project Management Coordination with Survey and Geotech Subconsultants and Jacobs Engineering © and Review Existing-Necord Dm.ings,. Rescarch record drawings ®, Site Survey aPerfortm Geolechnical Investigation l �M Pre -Design Meeting and Site ivalk-throughs (1) TlInTAL WCURS RATE M TOTAL PAYROLL S 2,396 Subconsultants - American Infrastructure Development, Inc. $ 6,434 Subconsultants - Avirom & Assoc, Inc $ 5,810 Subconsultants - Tierra South Florida, Inc $ 5.345 $ 17,589 Subconsultants 17,589 Expenses 1,020 Cost Plus Fee Total $ 21,005 Lark Rental Car (I visit @ S65/visit) $ 65 Gas for Car Rental On -Site = S 40 Lodging (I visits @ $1 60/visit) $ 160 Airfare (I visits@ $670/visit) S 670 I'lisc $ 85 Total Expenses $ 1,020 _TOTAL FEE Page 7 of 24 JACOBS ENGINEERING GROUP Airport: Subconsultant - American Infrastructure Development Inc. S 29,556 S 29,556 Task ExlLenser, Rental Car (2 visit @ S65(visit) Gas for Car Rental On -Site - I Key West International Airport TOTAL PAYROLL $ 2,920 Subconsultants $ 29,556 Expenses S 995 Cost Plus Fee Total S 33,471 Page 8 of 24 Article fi: Lodging (2 visits © $160/visit) $ 160 Airfare (2 visits ® $670/visit) $ 670 Misc $ 90 Total Expenses $ 995 Sr. CADD Designer Tech: Clerical I TOTAL Page 9 of 24 MIT6141:1.1 �IHCIIIAI 440 1111cyci ;Telll � UEM� F-71"Ma Key West Intemational Airport Article C: Advertisement and Bidding Proj. Sr. Proj. Sr. Project I I L.W' Sr. CAD WORK ITE51 IlibrecLor ManaLer Engineer Engineer Engineer Tech Clrrietal TOTAL I Prepare documents for bidding See American Infrastructure Development, Ina below Prepare contract document Invitation to Bid & other 2 contract documents Prepare and attend pre -bid conference and bid 3 opening 212 1 1 1 L­ 4 Prepare and respond to bidders questions 1 See American Infrastructure Development, Inc below Issue necessary addendum and directives to bidders 5 (Assume 1) 2 4 6 Review bids received, prepare bid tabulation and 6 make recommendation of award 7 Issue Notice to Award See American Infrastructure Development, Inc below 8 Maintain plan holder's list during bidding Prepare conformed contract drawings and 9 specifications TOTAL HOURS 0 01 2 0 I6 0 0 0 is RATE S 220.00 E 195 02 S 140 00 IS 11 00 9000 PAYROLL ESTIMATE S - $ _ I 280 Is _5 -J J S 1,720 TOTAL PAYROLL S 1,720 Subconsultant - American Infrastructure Development $ 5,354 S _i__ S 5,354 Subconsultants $ 5,354 Expenses S 1,000 Cost Plus Fee Total $ 8,074 Task Rental Car (I visit @ $65/visit) $ 65 Gas for Car Rental On -Site = $ 10 Lodging (I visits @ S I 60/visn) $ 160 Airline (I visits @ S670/visit) $ 670 Misc, S 95 Total Expenses $ 1,000 Page 10 of 24 EXHIBIT A SCOPE OF WORK Pavement Rehabilitation Feraldo Circle Key West International Airport American Infrastructure Development, Inc. (AID) will provide Professional Services to JACOBS for the design and bidding phases of the rehabilitation of the asphalt pavement along Feraldo Circle at Key West International Airport (EYW). General Information Feraldo Circle consists of the entrance loop road to the terminal at EYW. The asphalt pavement on this road is over 20 years old and is showing accelerated levels of deterioration. Based on current data available, the pavement can be rehabilitated by milling the existing asphalt and replacing with new bituminous concrete pavement. The project limits, as shown below, include the terminal loop entrance road along the arrival area. The pavement section varies in width from one lane (at departure/arrival connection) to up to four lanes in front of the terminal. Design Criteria This project will be designed according to Monroe County design standards and FDOT, as applicable. Construction drawings will be prepared in AutoCAD 2013 format. Page 1 of 4 August 10, 2012 EXHIBIT A SCOPE OF WORK General Scope The Project Team will provide the following general services for this project: x Coordination with Survey and Geotechnical Consultants. h Coordination with JACOBS and EYW, as required. h Preparation of minutes of meetings. x Program verification and site investigation. x Design and preparation of the construction and front-end contract documents. h Preparation of the Engineer's Report and construction cost estimate. x Bidding and award assistance. Specific Scope The Project Team will prepare construction documents for the rehabilitation of the bituminous concrete pavement along Feraldo Circle. The project will be advertised using a Base Bid. Alternate Bids are not anticipated. Specific tasks related to the above items are identified in each phase of the project as described below. Data Collection AID will perform the following tasks under this phase: x Compile and review existing available information including as -built drawings, geotechnical reports, pavement evaluation report, and maintenance logs. x Perform a detailed site inspection and evaluate the existing condition of the pavements. x Coordinate with the survey and geotechnical Team members. x Meet and coordinate with JACOBS and EYW on project issues such as design alternatives, project phasing, construction staging, budget, and schedule. x Identify any additional information that may be required from field investigations or other agencies. Contract Documents (60% and Final) The Project Team will proceed with the design and preparation of contract documents for this project including the evaluation of up to two pavement rehabilitation alternatives. Construction documents will be prepared in this phase, including finalizing the construction phasing plan, which may include day -time and night-time construction activities. At this stage, the construction cost estimate and construction schedule will be updated and finalized and the Engineer's Report will be completed. The Project Page 2 of 4 August 10, 2012 EXHIBIT A SCOPE OF WORK Manual, which will contain front-end documents (Instructions to Bidders, Bid Forms, and Special Conditions), FAA General Provisions, Technical Specifications, and the geotechnical report, will also be completed. In addition, 60% construction drawings will be prepared including: h Title Sheet x Summary of Quantities x Project Phasing and Safety Plans x General Notes Plan h Existing Conditions Plan x Typical Sections h Geometric Plan x Paving Plans x Paving Details x Erosion Control Plan x Pavement Marking Plans h Marking Details x Misc. Details Deliverables: AID will submit electronic copies of the 60% contract documents to JACOBS for distribution. Storwmater/Drainage Permitting will not be required. AID will attend two meetings with JACOBS and EYW as necessary to address any final comments regarding the design of this project. Upon receipt of final comments from JACOBS and EYW, AID will proceed with the preparation of the bidding documents. This effort includes incorporating comments by updating the construction drawings, project manual (front-end documents, general provisions, and technical specifications), Engineer's Report, construction cost estimate, and construction schedule. AID will submit electronic copies of the 100% contract documents to JACOBS for distribution during the bidding phase. Phase 4 — Bidding and Award Services This phase will include the effort necessary to advertise for and receive bids from contractors and to review the bids and make a recommendation of award to the Owner and the FAA. Specifically, the following tasks will be performed by AID during this phase: x Prepare for and attend the Pre -Bid Conference x Address questions from bidders Page 3 of 4 August 10, 2012 EXHIBIT A SCOPE OF WORK x Make revisions to contract documents and issue Addenda h Review all bids for responsiveness and accuracy x Prepare Conformed Contracts Phase 5 — Construction Administration Services (not included) Project Schedule AID will complete the design and preparation of the bid package within 60 calendar days upon receipt of survey and geotechnical information. Page 4 of 4 August 10, 2012 EXHIBIT B PAVEMENT REHABILITATION FEE BREAKDOWN FERALDO CIRCLE AMERICAN KEY WEST INTERNATIONAL AIRPORT INFRASTRUCTURE DEVELOPMENT. INC. Project Project Senior Senior TASK Principal Manager 1 Engineer 1 Designer 1 Technician 1 Clerical 1 Totals $178.00 $169.00 $156.00 $93.00 $61.00 $59.00 Data Collection 1 Coordinate with Geotech and Surveyor Y 1 21 2. 2 _ : 21 8 2 Compile and Review Existing Record Drawings _ _—_-____-__ - 21 ___— —�-- 4 � 2 8 3 Prepare for and Attend a Pre -Design Meeting 4; 4 _ 21 10 4 Site Visit (Same day as Pre -Design Meeting) 4 :1 8 General Coordination with Jacobs and EYW ---------- -------------- 2 ----------__1::::: --------- ------ -----------5 2; 6 Total Labor Hours: 4 14 14 8 40 Total Labor Costs: $676.00 $2,184.00 $1,302.00 $472.00 $4,634.00 Total Expenses: $1,800.00 Total Data Collection: $6,434.00 Design Development (30%) (not included) Contract Documents (60%) 1 Review Geotechnical Report/Pavement Condition r-- r -r T - - -- ---- I 1 41 I I_ 4 2 Review Survey Data/Coordinate with Surveyor 1 1 41, 4 3 Site Meetings (2) �-- ----- 1 i 81 161 -- -----------L---------------'_____....,G.l.F..,..,--'-------------- - --- +- --+ I 1 24 4 Prepare 60% Drawings ---------------- a Title Sheet 21 ; ' 2 b Summary of Quantities --- i1 1 41 -, 4 c Project Phasing and Safety Plans 1--------------f--------------f----------- ---4-------------- a---- 1 21 41 8! --------- --�----------- ---t-------- - - --t ---- ----------i--- ------ j------------ -j -----i 14 d General Notes Plan I 1 1 41 �-----------1 1_ 1 4 e Existing Conditions Plan '---------------- •------------ -' -- --+-------------•------ 81 ----• -- r -----------. 8 f Typical Sections �---------------- ------------ --+— — I 1 I i 81 t — — +--- ------- 1 1 8 g Geometric Plan 2± 16i i 18 �-- ---- -- -----i- ---- i ---- J ---- Ir' --- h Paving Plans 3 •-- -_---i— 21---------- ---- ------ ----- ----�- - ----- 16 i Paving Details 2{ 4 —_ - -- - -- 6 J Erosion Control Plan I I I 4i JJ--------- - 1 -----J--------------- 4 k Pavement Marking Plans I 1 1 21 ----------•---------------+----------------+------------------ 81 1 1 10 Marking Details ---------------------- 21. 21 _.`.------ �-a 4 m Misc. Details - ---• -- ---� r- + + 1 1 2 1 t--4----- 2 5 Construction Quantities/Cost Estimate -----------t---------------------------- I 1 1 2 i----- ----------i------------i--- 41 1 ------------a " 6 6 Engineer's Report -- -----------�-------------•--------- 21 8; ----------� -----------� -------------- 21 12 7 Prepare Technical Specifications ----------------------_____«___-+-_--«««___-1«-------------- 1 1 2; 81 81 18 8 Prepare Front -End Documents G ---------------- +--------------`*--------- ----4---------------+----------------4-- I 1 21 8 1 F ---------------- f {-- ------------4 ' ' 161 - 26 9 Prepare Draft Front -End Documents ' ± Y ± L-- --------- -•------------ ---'------------'---------------'-----------' --------------- 10 Quality Review 1 41 { _ j 4 11 Submit 60% Documents r i 2 4' �-----�------_ 4 SO 12 General Coordination with Jacobs and EYW --------- t------------+------- --- 1 41 41 ------- 1 ----- i-- 1 ------------ 8 Total Labor Hours: 24 66 90 30 210 Total Labor Costs: $4,056.00 $10,296.00 $8,370.00 $1,770.00 $24,492.00 Total Expenses: $2,700.00 Total Contract Documents (60%): $27,192.00 Contract Documents (90%) (not included) Contract Documents (100%) 1 Incorporate Final Review Comments ;_ 2+1�—_ , 2; 81 16 2 Prepare and Submit Final Bid Documents _----- ' - --------- - - ---- ----t------------- -- « 22 -- -----41 41 8 Total Labor Hours: 2 4$ 10 8 24 Total Labor Costs: $338.00 $624.00 $930.00 $472.00 $2,364.00 Total Expenses: Total Contract Documents (100%): $2,364.00 8/20/2012 Page 1 of 2 EXHIBIT B PAVEMENT REHABILITATION • FEE BREAKDOWN FERALDO CIRCLE AMERICAN KEY WEST INTERNATIONAL AIRPORT INFRASTRUCTURE DEVELOPMENT,INC Project Project Senior Senior TASK Principal Manager Engineer Designer Technician Clerical Totals $178.00 $169.00 $156.00 $93.00 1 $61.00 1 $59.00 Bidding and Award Services 1 Coordinate with Jacobs and EYW �- 2; 4; 2; 8 2 Distribute Bidding Documents I -_ i 3 Prepare for and Attend Pre -Bid Conference �_ --------- --j-------------• _ I --------- 8 ----L.---- i I 21 ----------� ------ -----J--- ------------' 10 4 Answers to Bidders/Issue Addenda f ------� 4j I - ------------------ 2; ---�---------------y 6 5 Attend Bid Opening a I I 6 Review Bids for Responsiveness ----------------- I ------ —:-- I ----------- ;--� 21 -, �---;------- I ---;-------------; ' 2 7 Certified Bid Tabs/Award Contract -- -~ t # f i --- -- --- � � � 8 Conformed Contract Preparation - ------------- -----i--------- 2; --:----- 21 ----------l----- 2; -----J---------------- 2; 8 Total Labor Hours: 4 20 2 8 34 Total Labor Costs: $676.00 $3,120.00 $186.00 $472.00 $4,454.00 Total Expenses: $900.00 Total Bidding and Award Services: $5,354.00 Total Labor and Expenses Fees (Lump Sum): $41,344.00 8/20/2012 Page 2 of 2 ASS' O MAPPINGAVIROM & ASSOCIATES, INC. SURVEYING & �STQBCISHEa.���: July 12, 2012 Via E-Mail: eric.nielsen@jacobs.com Mr. Eric S. Nielsen, P.E. Senior Aviation Project Manager JACOBS 245 Riverside Avenue, Suite 300 Jacksonville, Florida 32202 Re: Task Order for Key West International Airport (EYW), Key West, Florida Keys Topographic Survey of Feraldo Circle Dear Mr. Nielsen: In accord with your request, we offer our proposal to perform a topographic survey to support the design of the milling and overlay of asphalt paving on the access loop road Feraldo Circle servicing the terminal at Key West International Airport comprised of approximately 1,300 linear feet, commencing and terminating at South Roosevelt Boulevard. Limits The limits of the survey shall be along transects taken at 50 foot intervals from the existing edge of asphalt to the existing edge of asphalt on the opposite side, including centerline of paving, edge of curb, flowline, top of curb, edge of walk and top of walk. Changes of direction, highs and lows, including significant changes in grades shall also be collected. Scope The survey minimum requirements for the project are as follows: 1. Establish benchmarks on site to perform the topographic cross -sections. The benchmarks shall be established by a closed -loop three wire differential leveling from a National Geodetic Survey benchmark. 402 Appelrouth Lane Suite 2-E Key West, Florida 305 294-7770 Fax 561 394 7125 www.aviromsurvey.com Mr. Eric S. Nielsen July 12, 2012 Feraldo Circle Page 2 2. Elevations shall be based on the National Geodetic Vertical Datum of 1929 (NGVD 29) as referenced to the above benchmark by the National Geodetic Survey (NGS). The elevations shall also be horizontally referenced to the 1990 adjustment of the North American Datum of 1983 (NAD 83-90). Deliverables 1. Two signed and sealed hard copies of the survey shall be furnished to the client, together with an AutoCAD (2008 or lower) digital drawing file created in Autodesk Land Development Desktop, including a PDF file of the hard copy. 2. The drawing scale shall be at 1"=30'. Timeframe We can mobilize to the site within 48 hours from a notice to proceed and have the project completed within two weeks after mobilization. Cost The cost to perform the above services shall be a lump sum amount of $5,810 which includes mobilization and demobilization. General Conditions All work shall be completed under the direction of a Professional Land Surveyor registered in the State of Florida. All work shall be conducted using equipment, personnel, and procedures that will insure compliance with the accuracy standards as defined by State of Florida Minimum Technical Standards in Chapter 5J-17.05, FAC. All documents submitted shall bear the surveyor's seal, signature, and a certificate that all work was done under the surveyor's supervision and that all information contained in the document is true and is accurately shown. The surveyor is responsible for quality assurance for the survey work performed on this project. All survey information shall be recorded in hard bound field books or in electronic data collector files. A map shall be provided by the surveyor in AutoCAD, Version 2008 (or earlier version). 9 Mr. Eric S. Nielsen July 12, 2012 Feraldo Circle Page 3 Thank you for the opportunity to submit this proposal. Should you have any questions, please contact me accordingly. Respectfully, Keith M. Chee-A-Tow, P.L.S. Project Manager These Conditions Are Acceptable and I Hereby Authorize You To Proceed Eric S. Nielsen JACOBS Date �4��►5a4�Aoi3 l t })`` July 18, 2012 Jacobs 245 Riverside Avenue, Suite #300 Jacksonville, Florida 32203 Attention: Mr. Eric S. Nielsen, P.E. Senior Aviation Project Manager Re: Proposal for Geotechnical Services Feraldo Circle Mill and Overlay Key West International Airport Monroe County, Florida TSF Proposal No.: 1207-246 Dear Eric: As requested, Tierra South Florida, Inc. (TSF) is pleased to submit this proposal for the above - referenced project. The proposal is based on e-mail from Jacobs dated July 11, 2012 and follow up discussions. PROPOSED SCOPE OF WORK All work performed by TSF will be in general accordance with Advisory Circular AC 150I5320- 6D. Geotechnical Investigation Services will include two (2) asphalt cores with Standard Penetration Test (SPT) borings to a depth of 3 feet, and four (4) asphalt cores. The cores and borings will be performed at the approximate locations provided or approved by Jacobs; The following laboratory testing will be performed on selected samples: Moisture Content test (ASTM D2216) — 1 test Grain size analysis (ASTM D422) ._ 1 test Organic Content tests (AASHTO T-194) _ 1 test Borings and test locations will be located in the field by Jacobs. It is our understanding that elevations at boring locations will also be provided by Jacobs. Prior to drilling at the project site., TSF will notify the local utility companies and request that underground utilities be marked. Our experience,, however, is that the utility companies will not 2765 VI -iA Pm AY, SUITE 10 WEST PALM BEACH, FL RADA 33411 (561) 687-8539 ° FAX (561) 6 7-8570 State of Florida Professionod Engineers license #28073 Jacobs TSF Proposal: 1207-246 Page 2 mark privately owned utilities. We have included Ground Penetrating Radar (GPR) in our estimate to clear utilities at the boring locations. It is important to note that while the use of GPR will minimize the potential of striking utilities, it is not a 100% accurate. Therefore, private utilities will be the owner's/Airport's responsibility. We believe that significant coordination will likely be required to perform the field operations. As we understand, the all work will be conducted in the day time. It is our understanding that Jacobs or the Department of Aviation will provide an escort to the test locations. Upon completion of the field exploration, laboratory testing will be performed on selected samples. A report will be issued that contains the exploration (pavement core) data. ESTIMATED FEES It is proposed that the fee for the performance of the services outlined above is determined on a unit price basis in accordance with the attached Fee Schedule and that the work be performed pursuant to TSF's General Conditions enclosed herewith and incorporated into this proposal. On the basis of the proposed quantities, it is estimated that the total fee will be approximately $5,345.00. Our estimate covers the work needed to present our findings and recommendations in a formal report. Not included are reviews of foundation drawings, preparation of construction specifications, special conferences and any other work requested after submittal of our report. Boring, sampling, and testing requirements are a function of the subsurface conditions encountered. Therefore, the estimated fee previously indicated is approximate, and compensation for the exploration will be based on the actual work and tests performed. We will endeavor to keep the exploration cost at a minimum consistent with good engineering practice. TSF will proceed with the work after receipt of a signed copy of this proposal. With our present schedule, we can commence work within several days of project approval (weather permitting) and fieldwork is expected take about 1 day to complete. The written report can be submitted Jacobs TSF Proposal: 1207-246 Page 3 within two weeks after completion of the field exploration, depending on the extent of the laboratory -testing program. Verbal results can be made available to appropriate parties prior to submittal of the written report. We at TSF appreciate the opportunity to submit this proposal and look forward to working with you on this project. If you should have any questions concerning our proposal, please contact our office. Respectfully submitted, TIERRA SOU T LORIDA, INC. Raj shnasamy, P.E. President Attachments: 1. Fee Estimate 2. TSF General Conditions TSF Proposal: 1207-246 Page 4 Tierra South Florida's Crnernl Conditions L SCOPE OF WORK Work means the specific geouichnical, analytical, testing or other service to be performed by Tierra South Florida, Inc. (TSF) as set forth in TSF's proposal, Client's acceptance of the scope of work and these General Conditions. Additional work ordered by Client shall also be subject to these General Conditions. "Client" refers to the person or business entity ordering the work to be done by TSF. Client shall communicate these General Conditions to each and every third party to whom Clienfiransmils any pan ofTSF's work. I SF shall have no duly or obligation to any third party greater than that car fonh in TSF's proposal, Client's acceptance of TSF's proposal and these General Conditions. The ordering of work front TSF, or the reliance on my of TSF's work, shall represent acceptance or the terms of TSF's proposal and these General Conditions, regardless or the terms of any subsequently issued document. 2. RIGHT -OF -ENTRY -The client will provide right-oferary for TSF and all necessary equipment in order to complete the work. While TSF will lake all reasonable precautions to minimize any damage to the property, it is understand by Client that in the normal course of work mine damage may occur; the correction of which is not pan of this agreement, 3. DAMAGE TO EXISTING MAN-MADE OBJECTS -The Client, will provide the location of all underground tailifies or obstructions to TSF who, in the prosecution of their work, will take all reasonable precautions to avoid damage or injury to any such subterranean structure or utility The Omer agrees to hold ISE harmless for any damages to subterranean structures which are not called to TSF attention and correctly shown on the plans furnished and wdI reimburse TSF for any expenses in connection with any claims or suits including reasonable aturney fees in the trial and appellate levels. 4. IN -PLACE MATERIALS TESTING -TSF will nor be responsible for repair or damage to portions of structures designated for in -place materials testing. Repairs sort be made for aesthetic reasons if requested in advance of the work to be performed. The cost for labor and materials %could be charged. 5. SAMPLE RETENTION -TSF will retain all soil and rack samples obtained for peonechnical explorations for 30 days. Samples subjected to Construction Materials and Laboratory testing are disposed of subsequent to testing. Further storage or transfer of samples can be made at Client's expense upon written authorization. 6. DEFINITION OF RESPONSIBILITY (OBSERVATION SERVICES) -lire presence of our field representative will be for the purpose of providing observation and field testing. Our work does not include supervision or direction of the actual work of the connector, his employees or agents. The contractor for this project should be so advised. 6.1. The Contractor should also be informed that neither the presence of our field representative or the observation and lasting by our firm shall excuse him in any way for defects discovered in his work. It is understood that TSF will not be responsible for the Contraclar'sjob or site safety on his Project. That will be ilia sole responsibility of the contractor. 7. STANDARD OF CARE -Service performed by TSF under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other warranty, expressed or implied, is made. Client recognizes that subsurface conditions may vary from those encountered at the location %%here belongs, surveys or explorations are made by TSF and that the data, interpretations and recommendations of TSF are based solely on the information available to it. TSF shall not be responsible for the interpretation by others of information developed. 8. ORAL AGREEMENTS -No oral agreement, guarantee, promise, representation or warranty shall be binding 9. OWNERSHIP OF DOCUMENTS -All reports, baring [alp, fold data and notes, laboratory lest data, calculations, estimates and other documents Prepared by TSF, as instruments of service, shall remain the property of TSF until final payment is received and a letter of copyright transfer been executed. 10. BASIS OF PAYMENT -Payment is due vidtin 30 days of date of invoice. Payments not made vmhen due shall bear interest at eighteen (18) percent annum or at the maximum rate allowed by law front the date of the invoice until same is paid. 10.1. If ilia Client fails to make any pityrnera due to TSF for service and/or expenses within 60 days of date of invoice, TSF may, after giving seven days' written notice to Client, suspend services until all outstanding amounts have been paid to TSF in full. Further, TSF may, in addition to 6viddrolding services, or singularly, withhold reports, plans and other documents not paid in full by ilia Client. In ilia event that final payment for completed walk is not made, TSF shall request that all copyrighted documents which were submitted to client be returned and all information used in project plans be removed from project documents 10.2. In the event it is necessary to take legal action to affect collection, whether or not litigation is commenced, the Client agrees to reimburse TSF for expenses in connection with any claims or suits, including reasonable attorney's fees, including but not limited to the trial and appellate levels, 10.3. This contract shall be governed by the larva cribs State of Florida. It. CONSTRUCTION REVIEW - TSF cannot accept responsibility for any design work unless the work includes services for construction review to determine whether or not the work performed is in substantial compliance with TSF's conclusions and recommendations. 12. INDEMNIFICATION -TSF agrees to hold harmless and indemnify Client from and against liability arising out of TSF's negligent performance of the work. Client agrees to indemnify and hold TSF harmless from all liability including all costs, attorney's fees and expenses of defense for any claims by any other person or corporation which may arise out of Ilia performance or breach of this contract for which TSF was not solely negligent. 13. LIMITATION OF LIABILrrV -The Client/Owner agrees to limit TSF liability for negligent professional acts, errors or omissions, such that the total aggregate liability of TSF shall not exceed $50,000 or ilia total fee for the services tendered on this project; whichever is greater. The Owner further agrees to require the convector and his subcontractors a similar limitation of lability suffered by Ilia contractor or the subcontractors arising from TSF negligent professional acts, errors or omissions. 13.1. If Client prefers to have higher limits on professional liability, TSF agrees to increase the limits up to a maximum or S 1,000,D00 upon Client's written request at the time or accepting our proposal provided that Client agrees to pay an additional consideration of 5 percent of our total fee. The additional charge for ilia higher liability limits is because of the greater risk assumed and is not strictly a charge for additional professional liability insurance. 14. INSURANCE -TSF represents and warrants that it and its agents, staff and consultants employed by it are protected by Worker's Compensation insurance and Employer's Liability Insurance in conformance with applicable state laws. TSF has such coverage under public liability and property damage insurance policies that TSF deems to be adequate. A Certificate of Insurance can be supplied evidencing such coverage upon request. 14.1. Within the limits and conditions of such insurance, TSF agrees to indemnify and save client heartless front and against any loss, damage or liability arising from any negligent acts by TSF, its agents, staff and consultants employed by it. TSF shall not be responsible for any loss, damage or liability beyond the amounts, limits and considerations of such insurance. TSF shall not be responsible for any loss, damage or liability arising front any acts by clients, its agents, staff and other consultants employed by it. 14.2. Cost of the above coverage is included it% our quoted fees. If additional coverage or increased limits of liability are required, TSF will endeavor to obtain the requested insurance and charge sepmtely for costs associated with additional coverage or increased limits. 15. TERMINATION -This agreement may be terminated by either party upon seven days written notice in the event of substantial failure by the what parly to perform in accordance with the term thereof. Such lamination shall not be of if the substantial failure has been remedied before expiration of the period specified in the written notice. In die event of lamination, TSF shall be paid for services performed to the teninination notice dale plus reasonable humiliation expenses. 15.1. In the event of termination or suspension for more than three months, prior to completion of all reports contemplated by this Agreement, TSF may complete a report on the services performed to ahe date of notice of termination or suspension The expenses oftermination or suspension shall include all direct costs for TSF in completing such analyses, records and reports. M CLIENT'S OBLIGATION TO NOTIFY TSF - Client represents and warrants that it has advised TSF of any known or suspected hazardous materials or conditions, utility lines mid pallutruns at any site at which TSF is to do work hereunder, and unless TSF has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits, Client agrees to defend, indemnify and save TSF harmless from al] claims, suits, losses, costs and expenses, including reasonable attorney's fees as a result of personal injury, death or property damage occurring with respect to TSF's performance of its work and resulting to or caused by contact with subsurface or latent objects, structures, lines or conduits where ilia actual or potential presence and location thereof were not revealed to TSF by Client. 17. HAZARDOUS MATERIALS -This agreement shall nor be interpreted as requiring TSF to assume the status of an owner, operator, generator, scorer, transporter, treater or disposal facility as those terms appear within RCRA or within any Federal or State statute or regulation governing ilia generation, transportation, treatment, storage and disposal of pollutants. TIERRA SOUTH FLORIDA, INC. UNIT RATE FEE SCHEDULE Unit # of Units Unit Price 1,01al FIELD INVESTIGATION Mobilization of Men and Equipment Truck -Mounted Equipment LS I $ 350.00 S 350.00 Specialized ATV/Mudbug LS 0 $ 720.00 S 0.00 Support Vehicle DAY 1 $ 15000 S 15000 Standard Penetration Test Borings (By Truck -Mounted Equipment) Land: 0 - 50 It depth LF. 6 $ 12.00 $ 7100 50 - 100 It depth LF. 0 $ 14.00 S 0.00 Grout -Seal Boreholes (By Truck -Mounted Equipment) Land: 0 - 50 ft depth L.F. 6 S 5.50 $ 33.00 50 - 100 ft depth L F. 0 $ 6.50 S 000 Casing (By Truck -Mounted Equipment) Land: 0 - 50 ft depth L F. 0 S 7.00 $ 0.00 50 -100 it depth L F. 0 S 850 $ 000 Double Ring Infiltration Test Test 0 S 50000 $ 000 Field Permeability Tests Test 0 $ 40000 S 000 Pavement Cores, Asphalt Each 6 $ 10000 $ 8110.00 Pavement Care Equipment day 1 S 10000 $ 100.00 GPR day I $ 150000 S 1,50000 LABORATORY TESTING Visual Examination/Stratify Per Hour 2 $ 100.D0 $ 20000 Natural Moisture Content Tests Test 1 S 1000 $ 10.00 Grain -Size Analysis - Full Gradation Test 1 $ 6500 S 65.00 Grain -Size Analysis - Single Sieve Test a S 3500 S 0.00 Organic Content Tests Test 1 $ 35.00 $ 35.00 Atterberg Limit Tests Test 0 $ 75.00 $ 0.00 Liquid Limit Tests (Only) Test 0 S 52.00 S M00 Plastic Limit Tests (Only) Test 0 $ 33.50 S 000 Laboratory CBR + Sampling Test 0 $ 5D0.00 $ 0.00 Grain -Size with Hydrometer Test 0 $ 115.00 $ 0.00 Proctor Test a) Modified Test 0 S 108.00 $ 0.00 b) Standard Test 0 S 102.00 $ 000 Bitumen Extraction Test 0 $ 150.00 S 0.00 Bitumen Gradation Test a $ 150.00 S 000 If ENGINEERINGICOORDINA71ONiMANAGEMENT Project Manager Hour 2 $ 165.00 S 330.00 Principal Engineer Hour 0 $ 150.00 S 0.00 Senior Engineer Hour 2 $ 125.00 $ 250.00 Project Engineer Hour 6 $ 100.00 S 600.00 Senior Technician Hour 12 S 75.00 $ 900.00 CADD Hour 2 $ 75.00 $ 150 DO Badging/training Hour a S 65.00 S 0.00 S 5,346.00