Item C27BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 17, 2012 Division: County Administrator
Bulk Item: Yes Department: Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
.®... ..................
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co. s Task Order #12-14-13 for
the Baggage Elevator Construction Services Support at the Key West International Airport
ITEM BACKGROUND: This project is included in our FAA grant funding for 2012.
PREVIOUS RELEVANT BOCC ACTION: FAA grant #3-12-037-046-2012 is included on this meeting's
agenda for ratification.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATION: Approval.
TOTAL COST: 44,900. INDIRECT COST: NA BUDGETED: yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: NA
COST TO AIRPORT: $4,490
COST TO PFC: NA
REVENUE PRODUCING: NA
APPROVED BY: County Attorney X
DOCUMENTATION: Included X
SOURCE OF FUNDS: FAA, Airport Operating
AMOUNT PER YEAR: NA
OM Purchasing Risk Management
Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Jacobs Project Management Co.
Effective Date: Execution
Expiration Date: 180 days
Contract Purpose/Description: Task Order #12-14-13 for the Baggage Elevator Construction Support
Services at Key West International Airport.
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: October 17, 2012 Agenda Deadline: October 2, 2012
Total Dollar Value of Contract: $44,900
Budgeted? Yes
Grant: Yes - FAA
County Match: Operating
Estimated Ongoing Costs: n/a
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 0
Account Codes: pending set up for grant #037-046
ADDITIONAL COSTS
For:
CONTRACT REVIEW
Changes
Date In
Needed
Reviewer
Date Out
Yes No
Airports Director
Risk Management
//'for
et Ho ,n
-Risk
O.M.B./Purchasing
/®//
( ) O
Man ageme
/1
County Attorney
t / / /
r0
oun Attorney
Comments:
245 Riverside Avenue
Suite 300
Jacksonville, Florida 32202
1.904.636.5432 Fax 1.904,636,5433
Peter Horton
Airport Director
Monroe County Airports
Key West International Airport
3491 South Roosevelt Blvd.
Key West, FL 33040
October 1, 2012
Re: PSO # 13 Key West International Airport Baggage Elevator Construction Support
Dear Peter,
Attached please find three (3) original signed copies of PSO # 13 Key West International Airport
Baggage Elevator Construction Support. These are being submitted for your review and approval. We
understand that this PSO will have to be submitted for Monroe County Board of County Commissioner's
approval. Please return the executed PSO as soon as possible so that we can commence work on this
project.
We do not have a list of your Client Project Numbers for the blank in the upper left hand side of the Task
Order From. Therefore if you could please add the appropriate Client Project Number in the appropriate
blank on the Task Order Form we would greatly appreciate it..
Thanks for your consideration.
Sincerely,
Eric S. Nielsen, P.E.
Project Manager
att
cc: Jack Renton/Jacobs
Jacob Engineering Grou inn,
MASTER AGRE EMF1,NT FOR PROFESSIONAL SERVICES
em
Effective Date Task Order No. 12/14-13.
Client Project N,,. Engineer Project No. E9YI6713 -
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT
MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement"). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Client authorizes Consultant to perform the Engineering - Services described in Exhibit A attached
hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 9 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Finn Fixed Price of $ 44,900.00...-.
N/A Other (Describe):
Schedule
Services may commence on Receipt of signedProfessionalServices Task Order Form
Services will cease by 180 calendar days from receipt of ceectttcd Professions! Services Task Order Form
.Other
(SEAL) 0
ATTEST: D. L. KOLHAGE, CLERM
M
CONSULTANT:
JACOBS PROJECT MANAGEMINT CO
RV
Title VIP_-JP-nJC1-1
NTY N
7J!0JV0DUAS
M
File: MSTR.4PS—Monroe County
Page I of 1 PEDRO J. MiPCADO
!Z ASS:Ij�
Effective Date
Client Project No.
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Task Order No. 12/14-13
Engineer Project No. E9Y16713
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ("Client') and JACOBS PROJECT
MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement'). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: EYW Baggage Elevator Construction Support — PSO # 13
Client authorizes Consultant to perform the Engineering- Services described in Exhibit A attached
hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of _ 9 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Finn Fixed Price of $ 44,900.00 .
N/A Other (Describe):
Schedule
Services may commence on Receipt of signed Professional Services Task Order Form_
Services will cease by 1.80 calendar days from receipt of executed Professional Services Task Order Form
_Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
LM
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By..
Witness Title VIP —_ ,--,
RECEIVED
File: MSTR APS -- Monroe County OCT 0 2 2012
Page 1 of 1
=PIMP-HraML-2 • ! ! -
Jacobs will provide construction support services for the construction of the new Baggage
Elevator No. 4 at Key West International Airport (EYW). These construction support
services will provide the following:
Article A — Resident Inspection & Services During Construction
• Provide a resident inspector to make interpretations, decisions, field
computations, etc. and has knowledge of testing requirements and procedures.
Inspector will be onsite as required to observe all critical elements of the project.
• Prepare for and attend Pre -Construction Meeting.
• Ensure that all testing required by the specifications are performed. Ensure that all
materials used are accompanied by the numerical test results or a certification
from the manufacturer that the material meets the applicable standards.
• Ensure that material tests are performed at the frequency stated in the
specifications and witness the tests as they are performed; as required.
• Review the test reports and certifications for conformance with the specifications
and maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting
performed.
• Document quantities of materials used on the project by actual field
measurements and computations in a field book.
• Review pay request applications from the contractor.
• We shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction
or for safety precautions and programs in connection with the work, since these
are solely the CONTRACTOR'S responsibility under the contract for
construction.
• We shall make every reasonable effort to ensure that the CONTRACTOR
completes the work in accordance with the current approved schedule and carries
out the work in accordance with the contract documents.
• Review all shop drawing submittals for conformance to the plans and
specifications and respond to the CONTRACTOR and owner with detailed
summary of the applicability and acceptability of the shop drawing.
• Review all Request for Information (RFI) from the CONTRACTOR and provide
information and direction to the CONTRACTOR.
• Attend progress meetings on a Bi-Weekly basis.
Page 1 of 9
Attend final inspection, create a punch list and attend follow-up site visit to
confirm completion of punch list items.
Jacobs Project Management Company will invoice on a percent complete,
including expenses, to compensate the level of effort required for each
assignment.
Services for Article A will be provided under a lump sum basis.
Article B — Construction Administration
® Develop Engineering Scope of Work and Contract.
® Provide general supervision and administrative support for resident engineer.
® Review and approve estimates submitted by the Contractor for progress/final
payments.
® Prepare and negotiate change orders, as necessary.
a Attend final inspection meeting.
® Prepare record drawings and closeout documentation.
Services for Article B will be provided under a lump sum basis.
ASSUMPTIONS
Services not included in our scope of work include, but are not limited to, the following:
® Building Permitting.
® Material testing.
® Construction phase services beyond the 120 calendar day contract time.
® Other services not described in our scope of work.
The tentative complete project schedule is as follows:
Item
Receive Signed PSO 10/15/2012
Contractors Notice To Proceed 10/20/2012
End Construction 02/17/2013
k, Eel I ZM;J I k, LeXeRjej I) Q
Airport:
Project:
Monroe County
Key West International Airport
EYW Baggage Elevator Construction Management - PSO #13
FEE SUMMARY
JOB HOUR AND FEE ESTIMATE
M i 1.14 1r 11•
Article A: Resident Inspector and Services During Construction 80 $ 13,700
Article B: Construction Administration 82 $ 11,600
[Total Basic Services Lump Sum Fee_ 162 $ 25,300 $
SPECIAL SERVICES
Hours Fee
Article A: Construction Management - Subconsultants
URS Corportation - Services During Construction (Lump Sum) $ 7,800
Perez Engineering & Development, Inc. - Resident Inspection (Lump Sum) $ 11,800 $ 11,800
I Total Special Services Lump Sum Fee 0 $ 19,600 $ 11,800
ITOTAL LUMP SUM PROJECT FEE 162 $ 44,900 $ 11,800
DBE Percentage 26.28%
MOM
Monroe County
Airport:
Key West Intentational Airport
Project:
EYW Baggage Elevator Construction Management - PSO #13
Article A: Resident Ins ector and Services During Construction
Proj.
Sr. Proj.
Sr. Project Sr. CAD®
WORKITEM
Director
hionatter
Enemeer Engineer Engineer Designer Tech
Clerical
TOTAL
I Project Management
2
4
2
8
2 Coordination with Subconsultants
8
2
2
12
3 Pre -Construction Meeting (1)
10
4
2
16
4 Services During Construction
See URS Corporation, Inc. below
5 Resident Inspector
See Perez Engineering & Development, Inc. below
6 Pay Request Review
2
14
7 Site walk-throughs (1)
10
P12
4
2
16
8 Project Close -Out
4
2
14
TOTAL FOURS
2
40.
0 l2 14 0 0
—8
12
so
.RATE
S 220.D0
S 195.00
F----- 0
S 140.00 S 123.00 $ 90.00 IS5.00 S 9 -00
S 5800
S 440
L_L800
S - 5 1,476 S 1,260 S L.E:J_S696J
S
11,672 1
TOTAL PAYROLL
S
11,672
Subconsultants- URS Corporation
S 7,800
Subconsultants - Perez Engineering & Development,
Inc.
S 11,800
S 19,600
Subconsultants
$
19,600
Expenses
$
2,028
Cost Plus Fee Total
S
33,300
Insk Expenses:
Rental Car (2 visit @ $651visit)
S 130
Gas for Car Rental On -Site —
S 60
Lodging (2 visits @ $I 60/visit)
S 320
Airfare (2 visits @ $700/visit)
S 1,400
Mise
S 118
Total Expenses
S 2,028
L SEE
Page 4 of 9
Monroe County
Airport:
Key West International Airport
Project:
EYW Baggage
Elevator Construction Management - PSO #13
Article B: Construction Administration
Praj.
Sr. Praj. Sr. Project
Sr. CARD
WORICITEN
Director.
Engineer Engineer Engineer
Designer Tech
Clerical
TOTAL
I Develop Engineering Scope of Work and Contract
4
2
6
Provide general supervision and administrative support
2
4
4
8
is
for resident engineer
3 Prepare and negotiate charge orders as required.
6
4
2
12
4 Pay Request Review
2 12
2
16
5 Final Inspection (1)
10
4
2
16
6 Project Close -Out
8
4
2
14
— TOTAL HOURS
0
32 0 12
16
.0 4
18
—F-
82
RATE
22-0.00
S 195. S 140.00 S 123.00 S
S
;S �24
90.00
85.00 S 90.00
PAYROLL ESTI)HAT
S
c 1 4176 T
ti. 0 S 16
1,440
TOTAL PAYROLL
S
10,560
S
S
S
Subconsultants
S
Expenses
$
1,040
Cost Plus Fee Total
S
11,600
Teak
Rental Car (I visit @ S651visit)
S
65
Gas for Car Rental On -Site -
S
30
Lodging (I visits @ $I 60/visit)
$
160
Airfare (I visits @ $700/visit)
S
700
misc
$
85
Total Expenses
S
1.040
FUTNE I Ex
S
5 of9
September 4, 2012
Revised: September 10, 2012
Revised: September 24, 2012
Mr. Eric Nielsen
Proj ect Manager
Jacobs Engineering Group, Inc.
245 Riverview Avenue, Suite 300
Jacksonville, Florida 32202
RE: Construction Phase Support Services
Key West International Airport, Baggage Elevator Installation
T M73-RA
for the construction of the new Baggage Elevator Installation at EYW. It is our understanding that the
construction activity will be executed under the requirements of the Contract Documents entitled New Baggage
Elevator #4, issued by URS Corporation on August 30, 2011.
TECHNICAL SERVICES:
Shop Drawings Loaded No. Submittals Hours/Submittal Subtotal
Rate
Arch/Eng $135.00
6
Clerical $60.00
6
RFIs Loaded No. of RFIS Hours/RFI Subtotal
Rate
MINE I I
010010100--!$1,920.00
Loaded No. of Invoices/
PM/Contract/Invoicing Rate Contracts Hours Involved Subtotal
Subtotal $4,035.00
URS Corporation
277 West Nationwide Boulevard
Columbus, ON 43215-2566
Tel: 614.464.4500
Fax 614.464.0588
H:\SINGELTARY\LETT—Nicisen2Ol2—O9-24.doex
MR. ERIC NIELSEN
September 4, 2012
Revised September 10, 2012
Revised September 24,2012
Page 2 of 2
Site Visits
Arch/Eng
Loaded
Rate
$120.00
No. of Visits
8
Subtotal
$960.00
Clerical
$60.00
1
$60.00
Direct Costs
Airfare
Mileage
Parking Meals
Subtotal
Direct Costs
00.00
1 '$6
$8.00
$20.00 $40.00
$668.00
Total Cost/Trip
$1,688.00
Record Drawings
$2,000.00
We would anticipate executing a contract with Jacobs on a Lump Sum basis with a contract value of Seven
Thousand Eight Hundred dollars ($7,800). The scope of services is based on the tasks outlined above and
includes provision for labor and direct expenses associated with one site trip. The Record Drawing fee is
estimated based on the assumption that we will I receive marked -up drawings from the contractor delineating all
field changes to be documented in the Record Drawings. In the event that additional submittals or RFIs are
required, we would advise Jacobs and anticipate an equitable adjustment in the lump sum amount. We anticipate
that construction would begin in September of 2012 and be complete by the end of the year.
I hope this proposal is consistent with your needs and meets with your approval. The offer is'good for ninety
(90) days and based on the assumption that mutually agreeable subcontracting terms can be executed.
Please feel free to call with any questions or clarifications.
URS Corporation
aames P. Sin�ggeltary.,AAIA, NCARB
Vice President
cc: Jack Renton (Jacobs)
Genevieve Cav6-Hunt (URS)
HASINGELTARY\LETT Nielsen2012-09-24.dom
September 20, 2012
Mr. Eric S. Nielsen, P.E.
Jacobs
245 Riverside Avenue, Suite # 300
Jacksonville, FL 32202
RE: Key West International Airport — Baggage Elevator No. 4
Proposal o, Resident
Dear Eric:
Perez Engineering & Development, Inc. has been requested to assist your staff and
County personnel with the construction phase services for Key West International Airport
Baggage Elevator project. We shall provide a resident inspector who is qualified to make
interpretations, decisions, field computations, etc. and has knowledge of testing
requirements and procedures.
1. Prepare for and attend a pre -construction meeting.
2. Check activities to ensure compliance with the plans and specifications. Inform
the County and Jacobs of any work that is non -compliant.
3. Ensure that all testing required by the specifications are a performed. Ensure that
all materials used are accompanied by the numerical test results or a certification
from the manufacturer that the material meets the applicable standards.
4. Ensure material tests are performed at the frequency stated in the specifications
and witness the tests as they are performed; as required.
5. Review the test reports and certifications for conformance with the specifications
and maintain a file for all reports and certifications.
6. Inform the County and Jacobs of deficiencies so corrections can be made and
retesting performed.
7. Document quantities of materials used on the project by actual field measurements
and computations in a field book.
8. Review pay request applications from the contractor.
9. We shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction
or for safety precautions and programs in connection with the work, since these
are solely the CONTRACTOR'S responsibility under the contract for
construction.
Key west Office:
1010 Kennedy Dr. Suite 400 • Key West, Florida 33040
tel: (305) 293-9440 Fax: (305)296-0243
Mr. Eric S. Nielsen, P.E.
September 20, 2012
Page 2
10. We shall make every reasonable effort to ensure that the CONTRACTOR
completes the work in accordance with the current approved schedule and carries
out the work in accordance with the contract documents.
11. Prepare for and attend progress meetings on a bi-weekly basis.
12. Attend final inspection, create a punch list and attend follow up site visit to
confirm completion of punch list items.
t ►� u r w► C�7: I�i1-ti)�I
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold
the Consultant harmless from any damage, liability, or cost (including reasonable
attorneys' fees) to the extent caused by the CLIENT's negligent acts, errors or
omissions and those of anyone whom the CLIENT is legally liable, and arising from
the project that is the subject of this Agreement.
The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold
the CLIENT harmless from any damage, liability, or cost (including reasonable
attorneys' fees) to the extent caused by the Consultants negligent acts, errors or
omissions in the performance of professional services under this Agreement.
The CLIENT, through written notice to Perez Engineering & Development, Inc.
may terminate this agreement in whole or in part (without cause) for the owner's
convenience. This agreement is not a guaranteed total fee. If such a termination
takes place, Perez Engineering & Development, Inc. will receive payment for all
work performed prior to receiving notice to cease work. Perez Engineering &
Development, Inc. will also be paid for any costs incurred in association with their
stopping work on the project.
The services summarized above shall be provided for a total lump sum fee of
$11,800. The construction contract length for this project is 120 calendar days.
If you have any questions or need additional information, please do not hesitate to
contact us.
Sincerely,
Allen E. Perez, P.E.
President
Date