Item O1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: October 2, 2012
SUBJECT: Monthly Activity Report for September, 2012
______________________________________________________________________________
MONTHLY ACTIVITY REPORT SEPTEMBER, 2012
KEY WEST AIRPORT
In September, passenger figures for August were compiled. During that month, the
five airlines serving Key West International Airport carried a total of 50,443
passengers. This is a 0.8% increase over August of 2011. The year to date passenger
numbers for the first eight months of 2012 is 9.1% higher than the same period for
2011.
After meeting with all of the airlines that serve the airport, we established the rates and
charges for fiscal year 2013. Although terminal rental rates are up slightly (2.1%)
landing fees are down 15% and the total cost per enplaned passenger is down 1.5%.
In September we received our FAA grant for fiscal year 2012 (finally). It totals
$2,274,267.00. Along with the PFC match, nearly $1.5 million will go towards paying
off the Terminal Bonds with the remainder used for other airport capital improvement
projects.
MARATHON AIRPORT
The Airport received the annual updated Airport Master Record, showing there
were 66,680 operations for the Florida Keys Marathon Airport.
At the September 21st County Commission Meeting, The Board agreed to request
that plans be drawn up in the first step towards a Customs Facility located in the
Airport Terminal.
We received a "Good Review" from Kimley Horn regarding our General Aviation
Security Assessment requested by the Florida Department of Transportation.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
Monthly newsletter Wellness & EAP
Human Resources:
Revised 4 job descriptions
II. TURNOVER NUMBERS TO DATE:
1
Turnover to date: 9%
September 2012 Turnover: .59%
Resignations: 2 Terminations: 2 Retired: 1 Deceased: 0 Layoffs: 0
III. Human Resources
Workforce Advisory Committee meeting with FKCC
Personnel Policies and Procedures Meeting
Webinar: Interplay between FMLA & ADAAA
1 Unemployment Claim denied
Bi-annual safety meeting held
FRS/DROP Seminars in KW & Marathon: 6
Meeting with Emerg Mgmt regarding Shelter volunteers
Applications: Referral information:
New applications 158 Newspaper 7
Re-submittals - 53 Employment Agency 3
In-House submittals 4 Friend 13
Total 215 Relative 4
Walk-in 8
Channel 76 0
Internet 167
Other 13
Total - 215
RISK
Received Denied
Paid
County Property 5
Claims
Auto Physical Claims 2
General Liability 1
Auto Liability 1
Benefits (Group/Workers Comp)
Health Fair/Wellness Screenings in lower, middle and upper keys
Organized Health Fair/Wellness Screenings for HIDTA offices in Miami
1 Mediation
Medicare Part D Subsidy application processed for 2013
Enrollees covered by Health Insurance
EMPLOYEES (only): 906 RETIREES (only): 279
EMPLOYEE & SPOUSES: 119 RETIREE & SPOUSES: 75
EMPLOYEE & CHILDREN: 116 RETIREE & CHILDREN: 2
EMPLOYEE & FAMILY: 81 RETIREE & FAMILY: 3
TWO EMPLOYEES & FAMILY: 17
SURVIVING SPOUSE: 17
COBRA: 3 CHILDREN: 1
2
Safety
18 Accident/Incident reports
Facility inspection of Harvey Government Center.
Fire drill conducted at Harvey Government Center
Conducted Supervisor Safety training for Lower Keys Public Works supervisors
Reviewing Safety DVDs/VHS and working with Technical Services to convert to
CD.
BUDGET & FINANCE
OMB Activities for September 2012
Budget Analysts:
Contracts Reviewed - 92
Prepared, Reviewed and Posted Budget transfers -467
Prepared and Posted Resolutions 35
Reviewed & Processed PAF- 15
Incoming mail - 119
Outgoing mail 163
Invoices processed -36
Compiled and processed Budget & Finance Sept12 BOCC agenda packet.
Processed and submitted to Finance Dept: September12 Health Dept Lease,
Duck Key Security Aug12, AARP
Wireless/Wireline/Interagency Communications Jul12 reimbursements.
Processed timesheets for signature and forwarded to payroll for PPE 9/8/12,
8/11/12, and 9/22/12.
True-up all Social Services, EMS, GMD, KW/Mthn Airport Gran
and other income for fiscal year ending 2012 and prepare all budget rollover
resolutions for FY13.
Processed the approved September 2012 resolutions and forwarded to CAY
for legal stamp.
Reviewed all Departments cost centers and prepared the necessary budget
transfers and resolutions to resolve the insufficient accounts.
Processed September BOCC agenda item add-on
September was the final phase of adopting the FY2013 Operating and Capital
budgets.
Attended 2 public hearings. Assisted Tina in calculating the final millage rate
for L&M Keys Fire Rescue at the last public hearing.
notices.
Finalized millage forms to comply with State TRIM requirements.
Grants:
FY 2013 Non Profit Funding: Preparation of all contracts for October agenda.
FY 2013 Drug Abuse Trust Fund: Preparation of contracts for October agenda.
thth
FY 2013 Budget: prepared for budget hearings on Sept 5 and 13.
3
RESTORE Act: Coordination with legislative advocates, weekly telcons with
Mathews-Webster, preparation for and attendance at consortium meeting in St.
Pete. Researching existing models for a local Restore Act council.
Hickory House Bid Review Committee: reviewed, evaluated proposals;
participated in review meeting.
TS Isaac: Compiled data, finalized/totaled costs for Monroe County BOCC:
$213,271.51; coordinated information with FEMA re: possible declaration. (The
storm was not declared.)
2013 Countywide Byrne JAG grants: continued to work with FDLE to modifythe
applications and budgets for the five subgrants. FDLE required in-depth unit cost
budgets this year. Also prepared and submitted JAG grant application for GCC
In-Jail Program, in lieu of RSAT funding this year. FDLE finalized one of the
sub-grants; the contract was prepared for the October agenda.
Strategic Plan: Internal presentation/discussion with Administration and Division
Directors.
FHFC Affordable Housing Set-Aside: assisted with advocacy effort, compiled
data/statistics.
2012 HSAB and BOCC line items contracts: Processing invoices, regular
monitoring, collecting required documents, processing certifications; addressed
compliance requirements with several entities.
2013 Federal JAG Drug Court (medical director)grant: Processed grant award of
$12,000 for Drug Court.
2012 State FDLE JAG County grants: Prepared and submitted grant adjustments
related to new performance measures on all current grants. Regular monitoring;
processing of invoices, quarterly reporting.
2012 RSAT County Grant: regular monitoring; processing of invoices, quarterly
reporting.
2011 Federal JAG Drug Court (technology) grant: Completed annual report;
closed grant.
2011-2012 Federal J monitored activity; reviewed
invoices; completed drawdown requests.
State DCF Criminal Justice Mental Health Substance Abuse Implementation
Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
monthly council meeting.
Purchasing Department:
Estimated Totals for the month of September 2012 are as follows:
Total purchase orders processed 230
Total orders placed for departments 53
Total orders entered for departments 62
Office Depot orders processed 51
Staples Orders processed 2
We opened 6 bids and processed another 3 which was average from the
previous
4
months. Addendums entered 6, contracts reviewed 66, and bills paid 3, and voided 35
purchase orders. We also processed 1,096 pieces of mail which was average from
previous
months.
COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 8/21/129/20/12):
C-1 Congregate Meals totaled 1066 units this period, falling short of the monthly goal of
1175 units but typical for this time of year. We should begin to see our seasonal meal
site clients return shortly. C-2 Home Delivered Meals totaled 3220 units, over
achieving on the monthly goal of 2752 units. The units for both programs reflect the
distribution of shelf stable hurricane meals prior to tropical storm Isaac.
In-Home Services (Information in this section is for the period 7/21/128/20/12):
III-E In-Home Respite: 87.5 units this period, 857 units year-to-date, 64.48% year-to-
date-achieved, 2.2% underachieved. We have received additional funding for this
program and will use it to provide extra hours of service. III-E Facility Respite: 347.5
units this period, 3067.75 units year to date, 77.9% year-to-date achieved, 11.22%
overachieved. No new clients are being added at this time. We expect the
overachievement to moderate through attrition.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for August 2012:
Case Management: 6.25 units for the month were produced; 31.5 units year-to-
date.
Homemaking: 124 units for the month were produced; 248.25 units year-to date.
Home-Delivered Meals: 150 meals for the month were provided; 285 meals year-
to date.
Personal Care: 40.5 units for the monthly were produced; 106.5 units year-to-
date.
Overall Program Achievement was 14.03%, 2.63 % underachieved.
CCE (Community Care for the Elderly) for the period 7/21/128/20/12:
Case Management: 19.25 units for the period and 43.75 units year-to-date. 4.5%
achieved year-to-date. There are 168 clients on the waiting list.
Intake: No units achieved and 0 units year-to-date.
Chore: No units achieved and 0 units year-to-date.
Homemaking: 389.25 units for the period and 656.25 units year-to-date. 16%
achieved year-to-date. There are 143 clients on the waiting list.
Personal Care: 265.75 units for the period and 466 units year-to-date. 11%
achieved year-to-date. There are 55 clients on the waiting list.
Respite: 24 units for the period and 60 units year-to-date. 5.02% achieved year
to date. There are 23 clients on the waiting list.
CCE overall is at 11% achievement, 5.67% underachieved year-to-date. We have added
two new clients and will add more if needed to eliminate the underachievement.
8/20/12: 179 units were
produced in the period and 289 units year to date. 12.24% year-to-date achieved, 4.43%
5
underachieved year-to-date. There are 14 clients on the waiting list, which will be
reviewed to determine how many clients can be activated.
HCE (Home Care for the Elderly Program) for the period 8/15/12 9/15/12: 11 billable
units this period, 53.5 billable units year-to-date. 21.28% year-to-date achieved, 3.72%
underachieved. We recently lost four clients and have requested that they be replaced.
Monroe County Transit
Department Activity for September 2012
One-way trips provided: 1,769
Unduplicated clients served ; 249
Special Needs Clients registered: 598
Deposited Revenue: $1,846.50
Expenditures: 54,044.85
Percentage Spent Fiscal YTD: 92.9%
Community Support Services
Incoming calls, provision of information and referrals 1,206
Unduplicated Welfare client households that received service 67
New Welfare cases receiving service 32
Low Income Home Energy Assistance Grant Program cases- 137 $32,800.00
Low Income Crisis Assistance cases 153 $33,637.72
Home Visits and Field visits 17
Office visits 512
Bayshore Manor (BSM)
census is three
private pay, 10 subsidized and one short-term resident. BSM provided 376.50 hrs
of OA3E respite care, 0 hours of Medicaid Waiver and 8.75 hours private pay
respite care this month. Bayshore Manor has five OA3E clients and 4 private pay
respite clients. There is one client on the waiting list.
Revenue for September 2012 $29,627.94
Expenditures for the same period $58,676.31
Percentage of the budget spent year to date 90.06%
LIBRARY
Library usage figures continue to reflect the increase in Library onsite service hours and the
Monday re-opening continues to be welcomed by patrons:
People counters at the branches indicated that the number of visits made in person to the Libraries
was 20% higher than the number of visits recorded a year ago
329 new Library cards were issued for the month, bringing the total of Monroe County Library
cardholders to 44,975a significant percentage of the County population
The public access PC sessions logged as provided to the public for the month reflected an increase
of 41% over the previous year, while the use of our wireless service continues to attract customers
especially at times when the Libraries are closedwireless usage estimates continue to grow
29% over those from a year ago. Library staff have noticed steep increases in Library users
requiring assistance with e-government websites, such as food stamps and unemployment, along
with increasing numbers of job-seekers and house hunters
6
Library staff answered 8,897 reference questions in the month, 64% more than a year ago,
especially in the areas noted above; still refuting the idea of a quiet summer this is another
indication of increasing use of all Library services both on and offsite, as electronic reference also
continues to gain in popularity
Circulation for the month continued the trend in growth of services, as 33,395 items were checked
out, 2% higher than a year ago
As we close out the fiscal year, our donations and State Aid grant funds are our mainstay for our
collection development both in print and electronic format; the results of our collection investment
are easily seen in rising circulation figures
EXTENSION SERVICES
Number of services provided: 381 phone calls, 44 office visits, 13 visits to clients,
18 group teachings with 188 participants, 6 media submissions, and 430
publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date
Expenditures and Encumbrances: $180,286.80; Remaining Balance: $9,019.20;
Percentage of budget spent and/or encumbered year-to-date: 95%.
The Extension Director accomplished the following activities:
Assisted Rhonda Haag, Monroe County Sustainability Initiatives Coordinator,
with completion of the two-year Energy Efficiency and Conservation Block Grant
final report to the State Energy Office. This was a very successful $3M grant that
was written and managed by County staff with assistance from the Extension
Service. Energy savings are already being accrued by Islamorada, Marathon, Key
West, and Monroe County.
Was an invited participant at a two-day organizational meeting in Tampa to serve
on a steering committee to organize a fisheries-focused Marine Resources
Education Program to increase knowledge of fisheries science and the
management process among fishermen, scientists, and fishery managers.
The Environmental Horticulture Agent accomplished the following activities:
Set up a horticulture booth at the Bahama Village Family Fun Day to educate
attendees about vermicomposting and beneficial insects.
Twenty-three Master Gardeners attended three regional MG meetings organized
by the Agent. Topics discussed were: upcoming horticulture booth events, plant
programs.
The Family & Community Development Agent accomplished the following activities:
Presented three lessons in the High School Financial Literacy Program to various
school classes, and presented information about the program to teachers and
school administrators as a result of a request for more information and an interest
in developing material for inclusion in the economics curriculum.
Worked with two student internship applicants for local businesses to prepare
them for a basic pre-employment competency exam.
Participated in two state professional association meetings and one affordable
housing meeting.
7
EMERGENCY SERVICES
Fire Rescue/EMS
Completed personnel assessment for Hurricane Isaac and provided FEMA with
final total.
New Fire Rescue website content has been added; pending technical amendments
from CivicPlus, ready to go live.
Per BOCC direction removed career firefighters from Sugarloaf Fire Station.
Emergency Management
Conducted a kick-off meeting for the development of a countywide Threat and
Hazard Identification and Risk Assessment a.k.a. THIRA., as part of a Regional
(Palm Beach, Broward, Miami-Dade & Monroe Counties) Project. THIRA is
being funded by a grant from the Ft. Lauderdale/Miami Urban Area Security
Initiative (UASI).
Completed annual county inventory inspection and all equipment are accounted
for.
Drafted Mo
Ingestion Pathway Exercise Extent of Play Planning Agreement, in conjunction
with the FP&L, FEMA , State and regional stakeholders.
Successfully initiated Emergency Support Function #18, Monroe County
Business Recovery Program (BRP), as part of the Emergency Operations Center
response teams - the BRP is a public-private collaboration formed for the purpose
of discussing, and promoting, private sector emergency preparedness, response,
recovery, and mitigation.
Participated in the State Emergency Management and the other State 66 counties
conference meetings to evaluate and to discuss revisions/changes to the
Comprehensive Emergency Management Plan criteria would be applicable to
the State and Counties CEMP.
KWIA
Transition of Fire Station 7 command from Battalion Chief Beaver to Battalion
Chief Bentley.
Update of radios in ARFF 7, command vehicle, and Utility 7 / Fire Boat 7.
Begin project to rebuild fire pump in ARFF 107, a primary airport suppression
vehicle.
Completed master copy of the Airport Emergency Plan (AEP).
Completed monthly FAA required training; use of fire hoses, nozzles, turrets,
appliances / applications of extinguishing agents.
Fire Marshal
Attended progress meetings for Station 17 Conch Key and Station 8 Stock Island.
Various planning meetings with architects and engineers for countywide projects.
Completed installation of eight (8) new fire hydrants funded from impact fees.
County Fire Marshal investigated large boat fire on Summerland Keys with State
Fire Marshal Office.
Fire Academy
8
Conducted a state certified live fire training instructor refresher class for all
county fire instructors.
Conducted oral interviews for potential new EMT and Paramedic applicants.
Conducted skills evaluation on 8 probationary fire fighters.
Conducted ladder training for volunteer fire fighters county wide.
PUBLIC WORKS
September 2012
9
10
Monroe County Detention Center
Percentage of requested work orders completed within 3 days
100
90
80
70
л®½»²¬¿¹»
Ô·²»¿® øл®½»²¬¿¹»÷
60
50
40
11
73.4% out of 94 requested work orders were completed within 3 days in the month
of August
Estimated Savings to date - $47,911.92
Parks and Rec Board meeting was held at the Nelson GC on September 17, 2012
SOLID WASTE/RECYCLING
Three (3) upcoming residential Electronic and Household Hazardous Waste events
will be held:
th
Saturday, Oct. 6, from 9 a.m. to 1 p.m., Cudjoe Transfer Station, Blimp Road,
MM21.5;
th
Saturday, Oct. 13, from 9 a.m. to 1 p.m., Public Works Yard, 10600 Aviation
Blvd., Marathon;
th
Saturday, Oct. 20, 9 a.m. to 1 p.m., Key Largo Recycling Center, 300 Magnolia
St., MM 100.3
Household Hazardous Waste program collected 768 batteries and crushed 755
fluorescent bulbs
Attended Oculus (workflow program) training at FDEP Headquarter in Marathon
Correspondence to FDEP requesting Small Quantity Generator Permit, which allows
Monroe County to continue accepting Hazardous Waste from businesses, non-profits
and municipalities that generate maximum of 220 lbs. or 25 gal and yearly 2640 lbs.
or 300 gal.
Met with FDEP to explore possibility of taking the next step toward closure of the
Key Largo and Long Key landfills
12
ReNews 4R Newsletter for distribution to schools, County employees and email list
Updated all MC School District email lists
Sent letter to all educators offering recycling education presentations/ assistance; so
far the following schools have requested presentations:
Reynolds/Glynn Archer
Î
KW HS
Î
Key Largo School- Middle and Elementary
Î
Coral Shores High School- Food Service and Special Ed
Î
Horace O'Bryant Middle School
Î
Treasure Village Montessori
Î
Sigsbee Charter School
Î
Marathon HS
Î
Distributed flyers to all areas in the keys
Developed PSAs for radio
Press release for media and email list
Plan logistics/set-up for events
th
Morning Magazine Interview- US 1 Radio September 26.
Birding and Wildlife Festival at Curry Hammock State Park September 28th
Prep materials and Display
Distributes 100 recycling bins
-
distribution of single-use plastic bags. Attended meetings, provided County input,
and shared status of existing County pledge efforts in the schools; reviewed and
commented on development of materials for the campaign - Web pages, retailer
pledge, etc.
th
Monthly networking meeting-GLEE September 20
Reviewed Key West Solid Waste Master Plan
Ongoing research of municipal composting systems
Responded to telephone and email correspondence from Monroe County residents,
businesses and organizations
The final City of KW inspection has been completed on the juvenile cell renovation
project at the Stock Island Detention Center
Elevator 6 & 7 at the Stock Island Detention Center that serves the loading dock for
the jail had a catastrophic failure in late August. The elevators were originally
designed to provide one controller for the two elevators; therefore, both elevators
went down. The loss of the two elevators has placed extreme burdens upon jail
operations. Crane service has been utilized to place huge amounts of food supply
deliveries on the roof area by the cooling towers and carted down the hallway to the
kitchen. Oracle Elevator contractor started replacing the failed controller with a new
updated system that provides for two controllers along with a new travel cabling,
leveling mechanisms and wiring; job incomplete
Detention Center rollup door for the trash compactor area went down. Contractor
replaced 14 slats of curtain and repaired the damaged tracks. The door is operational
now; job completed
13
Three smoke exhaust fans were not responding to the BAS commands. After
troubleshooting, shorted wires were found. Electrical repairs were made in house.
The fans are operational again. Job completed.
The Dept. of Juvenile Justice generator fuel day tank was not operating properly.
After troubleshooting, it was found that the tank was continuously calling for fuel
and the pump would not shut off. The manufacturer was contacted and referred an
authorized Simplex repair dealer who replaced (4) level probes and (1) circuit
board. Job complete
Replaced Automatic Tran
Annex; and Marathon Public Works office
nd
Cleaned and organized Marathon GC 2 floor storage area and accepted proposals
for construction of future office space
Cleaned & organized annex storage room and accepted proposals for future storage
area enlargement
Cleaned/organized area and assembled new furniture for the new Guardian Ad Litem
office in the Marathon Airport Terminal
Eight events at the Nelson GC required a total of 31 hours of employee overtime
Contractor installed new a/c units at the PK Court House and KL Library
Replaced condensation pump at Spottswood air handler
Completed site work revisions at the KL Animal Shelter
Replaced the Public Works sign at the Key Heights Drive property
Installed surveillance cameras at the KL Park concession area (removed graffiti and
repainted)
Contractor replaced rusted fence poles at KL Park ball fields
Replaced steps and landing at the HH Park Deputy trailer
Replaced minor sign work damage from TS Isaac
ENGINEERING
Engineering Services
substructure repairs and cathodic protection 100%.
Additional spall repair work on bridge diaphragms, caps and beams. Revised
MOT and signalization due in late October.
Old SR 940 Leg A (Watson Boulevard Bridge) 100% plans and specifications is
being prepared. Front End Contract Documents for County Attorney/FDOT
review.
US 1 Bayside Pedestrian Bridge Basis of design report being prepared; pre-
th
permitting meeting with SFWMD and Metric Engineering September 26. In
water survey of channel bottom required by SFWMD.
CR 905 Bike Lane Project - Received 30% construction drawings; reviewing and
preparing comments for consultant.
Duck Key Security Cameras Electrical poles for cameras installed; installing
electrical equipment needed for security cameras.
14
Bid posted; opening date of October 18, 2012
Card Sound Bridge Repair project - RFQ for design completed; approval to
advertise on October agenda.
Project Management
Conch Key Fire Station Trusses to be delivered on site within two weeks.
Marathon Courthouse Change order for HVAC approved; A/C units to be
delivered first week of Oct. Demo. and abatement continuing.
Sugarloaf Fire Station County funding is at 100%
ADA Segment 3 Segment No. 4 is ready for bidding
th
Freeman Justice Center Drug Court Offices Bid Opened Sept 13. DL Porter
presented to BOCC at Oct. meeting.
th
Stock Island Fire Station Opened Sept 20. Burk Construction Group is apparent
Blimp Road Boat Ramp Repair Awaiting signed and sealed drawings
Space Planning Facilities Study Proj. Mgmt. is negotiating contract with
MBI/K2M for the study
Senior Center Key West Structural Repairs Design by William Horn Architects
is 50% complete.
Lester Building Roof Repair Design complete, will go out to bid in Oct.
TDC Projects
E. Martello Brick and Mortar Restoration Work to start October 2012.
W. Martello Brick and Mortar Restoration Work to start October 2012.
Murray Nelson Theater Dressing Rooms Awaiting completion of sewer
connection and fire alarm annunciators.
Aids Memorial Expansion Design and bidding completed. DL Porter contract to
be presented to the BOCC at Oct. meeting.
E. Martello Roof Repairs Design complete. Will go out to bid in Oct.
TECHNICAL SERVICES
We completed 268 work orders, installed SAN in Miami, installed new Hyper-V servers
in Miami, installed new PDU's in Miami, upgraded memory and networking on
Exchange server, installed Key West DAG server, filmed and edited visit to Key West by
Governor Scott, supported the installation of the new security system at the Freeman
Justice Center by ADT, received new computers, updated library computers, received
new video editing workstations for MCTV, worked on Trapeze upgrade, met with City of
Key West for GIS pilot program, and pushed out Microsoft updates
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1018
Office visits: 260
New clients: 33
Field visits: 17
Benefits Delivery at Discharge: 3
15
Transportation program:
Transportation calls: 341
Veterans transported: 156
Financial data:
The financial data for the month of December totals $175,287.00 and indicates the
amount of new revenue brought into Monroe County derived from claims filed by the
entire department.
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANGEMENT DIVISION ACCOMPLISHMENTS AUGUST 2012
16
17
18
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
ó
Community Centers Mapping/Analysis
ó
GIS Server Configuration GIS and Tech Services
ó
City of Key West GIS Implementation Meeting
ó
Seacamp Tier Amendment Mapping Planning
ó
Lower Keys Industrial Mapping Planning
ó
Development Buffers for Environmental Mike Roberts
ó
TNC GIS Data Requests Chris Bergh
ó
County and State Lands Data Request Planning
ó
AICUZ Building Counts by Year - Planning
GIS Addressing
-
28 Address Assignments
MARINE RESOURCES OFFICE
19
Channel Marker Program:
Month Channel Marker/Buoy Replacement Costs
Sept 2011
$15,082.00
October
$0.00
November
$0.00
December
$0.00
January 2012
$5,000.00
February
$11,574.00
March
$1,325.00
April
$2,675.00
May
$11,438.00
June
$6,897.00
July
$17,539.00
August
$5,988.00
Total
$77,518.00
20
Derelict Vessel Program:
Month Derelict Vessel Removal Costs
September 2011
$10,945.00
October
$300.00
November
$12,700.00
December
$6,550.00
January 2012
$32,850.00
February
$7,902.00
March
$13,242.00
April
$13,170.00
May
$3,500.00
June
$14,439.00
July
$43,000.00
August
$32,984.00
Total
$191,582.00
21
Vessel Pumpout Program:
Month Pumpout Revenue Clean Vessel Act Reimbursement
Sept 2011 $0
Oct $0
Nov $0 $1,267
Dec $0
Jan 2012 $115
Feb $625
March $560
April $0
May $0
June $0
July $0
22
August $0 $1,647 (pending)
Total: $1,300 $6,373
BUILDING DEPARTMENT
23
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, In Progress ......................................................................... 2
24
Appeal to DOAH, Tabled ........................................................................................................ 1
Alcoholic Beverage Permit, Applied ....................................................................................... 2
Alcoholic Beverage Permit, In Progress .................................................................................. 1
Conditional Use, Minor, Permit, In Progress ........................................................................... 1
Conditional Use Minor Deviation In Progress......................................................................... 2
Conditional Use, Time Extension, Issued ................................................................................ 1
HB 503 Time Extension, in progress ....................................................................................... 2
Road Abandonment, In Progress ............................................................................................. 3
Variance, Administrative, Completed...................................................................................... 2
Variance, Administrative, In Progress ..................................................................................... 1
Variance, Planning Commission, In Progress.......................................................................... 1
Permit Reviews ....................................................................................................................... 146
Vacation Rental, Applied ......................................................................................................... 1
Vacation Rental, in progress ................................................................................................... 2
Vacation Rental Mgr. License, Applied .................................................................................. 1
Vacation Rental Mgr. License, Issued ..................................................................................... 1
Vacation Rental Renewal ........................................................................................................ 5
Vacation Rental Complete ...................................................................................................... 2
LUD Map Amendment, In progress ........................................................................................ 6
LDRD, In progress ................................................................................................................... 2
MCC Text Amendment, Initiated ............................................................................................ 2
MCC Text Amendment, In progress ........................................................................................ 11
ROGO Exemptions, in progress .............................................................................................. 3
ROGO Exemptions, Applied ................................................................................................... 1
Records Research in progress .................................................................................................. 4
Records Research, Completed ................................................................................................. 2
Letters of Understanding in progress ....................................................................................... 3
Letters of Understanding, Complete ........................................................................................ 3
Historic Preservation Committee Applications, In progress.................................................... 2
Historic Preservation Committee Applications, Complete ...................................................... 1
ADMINISTRATIVE MEETINGS
Development Review Committee 1 meeting, 5 items
Planning Commission Meeting 2 meetings, 8 items
COMPREHENSIVE PLANNING - MITCH HARVEY
Development Review Committee meeting ............................................................................1
Planning Commission meeting ..............................................................................................1
Affordable Housing Advisory Committee meeting ...............................................................1
Meet with staff to discuss Coral Way ...................................................................................1
Prepared Draft Disaster Housing Strategy .............................................................................1
Prepared Seacamp Staff Report ............................................................................................1
Reviewed Draft CP Revisions ...............................................................................................1
Reviewed Moore FLUM and LUD Application with applicant ............................................1
Reviewed of LHAP Incentive Strategies ...............................................................................1
Responded to E-mails and phone calls .................................................................................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Site Visits
25
Code Enforcement Referral ...................................................................................................9
Permit Inspections/Final Bio Inspections ..............................................................................63
Wetland Delineation ..............................................................................................................4
OTHER: Misc Bio
Site Visits [Miscellaneous] ...................................................................................................5
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
Code Enforcement Assessment Memo ..................................................................................5
GIS Map Assorted .................................................................................................................46
GOCEA Recording ................................................................................................................1
Interagency Coordination-ACOE/DEP/FWS/FEMA ............................................................4
Letter of Current Site Condition ............................................................................................1
Letter of Understanding .........................................................................................................1
OTHER:
Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................201
MEETINGS:
Comp Plan/EAR Review meetings ........................................................................................2
Contractors Summitt ..............................................................................................................1
FWS/FEMA BO Coord..........................................................................................................4
Plan Review Process ..............................................................................................................8
Climate Compact Leadership Summit ...................................................................................1
MOCO Climate Change Advisory Comm ............................................................................1
DRC .......................................................................................................................................1
Planning Commission ............................................................................................................2
Pre-Application Assorted ....................................................................................................1
Customer Service Training ....................................................................................................4
Phone Calls (Estimated) .........................................................................................................600
Front Counter Walk Ins (Estimated) ......................................................................................120
CODE COMPLIANCE DEPARTMENT
26
TOTAL
New Cases 175 Inspections 1253
27
UPPER KEYS
NEW CASES 51 INSPECTIONS COMPLETED 229 SM
0
éðð
ëèç
êðð
ëðð
ÌÑÌßÔ ÒÛÉ ÝßÍÛÍ
ìðð
ííí
ÒÛÉ ÝßÍÛÍ ÞÇ ×ÒÍÐÛÝÌÑÎ
íðð
ÌÑÌßÔ ×ÒÍÐÛÝÌ×ÑÒÍ
ïêí
îðð
ÝÑÓÐÔÛÌÛÜ
çí
éî
×ÒÍÐÛÝÌ×ÑÒÍ ÝÑÓÐÔÛÌÛÜ ÞÇ
ïðð
ìð
ïêïê
×ÒÍÐÛÝÌÑÎ
ð
ð
28
LOWER KEYS NEW CASES 72 INSPECTIONS COMPLETED 589 SM
0
MIDDLE KEYS NEW CASES 52 INSPECTIONS COMPLETED 435
SM 0 CEB 0
NEW CITATIONS 15 CITATIONS ISSUED 12
29