Item O9BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _October 17, 2012 Division: _ County Administrator___________
Bulk Item: Yes ____ No x Staff Contact /Phone #: Rhonda Haag/292-4482_
AGENDA ITEM WORDING:
Presentation of the Final Grant Report for the Energy Grant Agreement 17522 (ARS010).
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
TOTAL COST: INDIRECT COST: __BUDGETED:
Yes No __X___
DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________
COST TO COUNTY:SOURCE OF FUNDS:
______________
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included Not Required____
DISPOSITION:AGENDA ITEM #
Revised 7/09
' 10/16/2012
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MONROE COUNTY -i
.,.. 1 FINAL GRANT ,,
REPORT FOR 17522
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—_--, GRANT ARS010 FiFfsz- IP —=_=
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- o On September 9, 2010, the State of Florida
1.
-_-_ Energy and Climate Commission (FECC),
7--__ -- -
---- pursuant to U.S. Department 1
ol f Energy
American Recovery and Reinvestment - -
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---1, Act Grant Agreement NojDEE0000241,
:-:-
- -
-_-_
= awarded Grant Agreement . ARS010 to
------ , 1 No
- -_ Monroe County to provide $2.6 million in
--=
_-_ _- 1 -_- --.E=
__:.. - funding for energy efficiency and _=---_--
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renewable energy programs ithroughout
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_- - the county.
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10/16/2012
ENERGY GRANT ARS010
-_ Begin Date: November 9, 2010
t
_-=- End Date: June 30, 2012. 1 ..4: .. =_
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Funds total: $2,679,138 = = =___
:_ Match: $400,000 from County and cities
=_= Total project value: $3,079,138:. .
• - Enerayf.
_
Total electricity saved annually 1,418,318 kwh
- Total estimated gasoline to be saved annually 1,708 gallons =_=
Total estimated cost savings annually j $179,000
-- ($97,932 County only)__
-- Total carbon reduced annually 992 metric tons
- Jobs: •.. - _-_ .
• Positions created/retained by the County;&Cities 64 in-kind positions. =:== ;
• Positions created or retained by contractors 77 positions =
Total actual worker headcount 141 workers - _= '
- Dollars to Local Communities:
Grant funds to local grant partners&businesses $2,661,921
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10/16/2012
=_ Future of Sustainability Program at.Monroe County:
1.The County will begin implementing recommendations from the -__
=-_ Energy Efficiency and Conservation Strategy created in Task 5 in the
__ upcoming year ___
*includes employee energy task force =- -
-_ *.review county facilities and energy practices,to reduce
-_ energy and the effects of greenhouse gasses. __
__ 2. Build a sustainability webpage l
3.Use public outreach dashboards to educateresidents =-=_
4. Use SMART meters to monitor energy use. - _ •
The photo to the right shows the Key West ' _
==- airport end of runway effects solely from an
== extreme high tide in May,2012. - r
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Special Thanks To:
A ` '°1:,44 ,•P •Lisa Tennyson-County Grant Writer =
` '. s •e4 s4; •Doug Gregory-IFAS Ext.
- •Alicia Betancourt-IFAS Ext. =-=
-_= t, r �n-,"•*- •Tom Ravenel-Clerk of the Court ==
Questions, contact Rhonda Haag at (305)
__-_ 393-4482 or haag-rhonda@monroecounty- __=
fl.gov =_-
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10/16/2012
Task 1-Affordable Residential Solar Water Heaters
= The Grantee,in partnership wffh Habitat for Humanity(HMI,will install or %-- __—, 7.,—
replace conventional hat water►reaGers withsohr hot water heaters in low i fir
_-=_ to moderate income households. _
=- Otjea ve L-To reduce power consumption witilun the county by procuring II
---- and installing residential solar water heotas in a minimum of 15 low or ��"
_—_ : moderate iac me households. r+ y r—`-
_- 2--
- = Task la Select a vendor foffowing the procurement procedures outlined in ithaathrrre.fthrdarvacri rad m
re.- 10OW600,forsolarwriterheaterpurchaseandinstallatio �
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': •The estimated amount of electricity saved annually from
_ the installation of 15 solar water heaters=35,370 kwh
__- mew
__ maim
mom._
__ .Total cost savings annually to residents=I$4,276
•Total carbon reduced annually=29imetric tons
_= Task 2:To create an educational workshop;for - ' r =4 •,
commercial and residential energy efficiency
measures and a 15-minute video segment,to - 1 ,_ __
highlight the Keys Energy Conservation Initiative ;--' -` _ -
--- 1
2010. .,4-4. =
•The Keys Energy Video was produced and posted on the Monroe -=
_- County website http://fl
- monroecounty.civicplus.com/mediacenter.aspx?VID=4 _=
•video is also available on the general Monroe County website
r www.monroecounty-fl.gov, and _
-- •the Monroe County Channel. 76 local government television cable =__
__ channel
•The video was',distributed to all municipalities and utilities within
the county and to the Monroe County'Climate Change Advisory =---
__ . Committee (CCAC). _-_
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10/16/2012
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Task 3-Retrofit Local Park Ball Field Lighting
Retrofit lighting in six public parks with new energy efficient light fixtures.
The parks include.the Clayton Sterling Sports.Cdomplex;Dewitt Roberts -=
Softball Field,Rosa Hernandez Softball Field, George Mira Football Field,.
Nelson English Park and Pepe Hernandez Park. -=
Objective 3:To reduce power consumption within the county by
procuring and installing energy efficient outdoor sports lighting in six =_
public parks. =_
•Total electricity saved annually from the installation of '
Tit
lighting fixtures=486,000 kwh.
+ 3
_ •Total Cost savingsannually=$58,900. ,x,,,�,l14 0_
I Y _
C.,P=
•Total carbon reduced annually=336 metric tons. °"°' _
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Task 4-City of Marathon Greenhouse Gas Emissions Inventory,Energy
Audits and Outdoor Lighting Retrofit =
Phase 1:Greenhouse Gas(GHG) Emissions Inventory-conduct a _=
_ . greenhouse gas emissions inventory for the City of Marathon. _=
Phase'2:Energy Audits-conduct community resider)tial and commercial
energy audits and an energy audit for City facilities In the City of Marathon.
Phase 3:Outdoor Lighting Retrofit-conduct an;outdoor lighting retrofit for
Sombrero Beach.Road street lights and Marathon Community park.lights.
The contractor will retrofit 250 outdoor lights.
•Total electricity saved annually from the installation of lighting fixtures=98,100 kwh. -=-=
_ •Total cost savings annually=$12,300. 7
___- •Total carbon reduced annually=67.6 metric tons: =_
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,
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a Task 5 EECS Development-Monroe County _
-= Formulation of an energy e�ciency,..energy, conservation and energy
usage strategy: The strategy will identify the means to achieve.goals, -
metrics for measuring progress, timelines fur implementation, __
financing mechanisms and staff assignmentsThe EECS will ensure : __
=_ . sustained benefits of the grant funds beyond the grant period.In
addition,'a community greenhouse gas inventory will be conducted. =__
Objective 5:To reduce fossil fuel emissions in transportation,building,
and other applicable public and private sectors by developing and . ___
_ implementing an Energy Efficiency and Conservation Strategy.. ,
-
�' Recommendations
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_ _ C.Logle 6etp V15fo f Mwna Camp'''.'.
D Data ILaajm tmiV,(0 a Tntluy , _
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POZ.Nua[IN, , Ora i1mrF r .M _
- Task 6 -County Facilities Energy Audit and Retrofit
= 'Implement energy efficiency measures at four(4) Monroe County ___
facilities,located in Key West,with a total square footage of 197,823 =_
_= and an annual energy cost of$534,019.The building retrofits will _==-
-= emphasize efficiency and include retrofit lighting,insulation,heating, -==
, ventilation and air-conditioning (HVAC) upgrades,training programs for ---
operation and monitoring systems. - __
-_= In addition,5 energy meters and 2 addition'al public a a a I =_
;_ outreach touchscreens will be installed. 1 ii a
Objective 6:To reduce power consumption:within the county by _
=- implementing energy.efficiency measures as recommendedby an ___
- energy audit of four county facilities. 1 -_
` •Total electricity saved annually=753,016 kwh I S �R�'-rt n�J• .r L^
= •Total cost savings annually =$91,100 _ ;V",
•Total carbon reduced annually =519 metric tons I a
_= `r =_==
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Task 7-Hybrid Vehicle Purchase wawa
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- Reduce greenhouse gas emissions by upgrading the County fleet with H.
six (6) hybrid electric vehicles which represents 10%of the
_- _ administrative fleet. The vehicles will replace u to six(6) conventional
gas-powered vehicles. ,
=_ Objective 7: To reduce GHG and energy consumption within the
county by upgrading the county vehicle fleet with hybrid electric,
__=_ .vehicles.
•Total gasoline saved annually= 1,708 _ . '..
=- gallons _ "`'-
Total cost savings annually =$6,832 �° '_ - •r-- li
-_ •Total carbon reduced annually= 15.24' " . ...
Eili metric=tons - -
- Task 8= Replacement of Street Lighting with Solar Lighting-Islamorada
Replace interior street lighting and securityilighfing in Founders Park and
_--_.the Administrative &Public Safety. New light poles will be installed at
Founders Park, Plantation Hammock Preserve, Plantation Tropical Reserv(v=_
-= and Library Parks.
Objective 8: To reduce the annual power consumption within the coun
by procuring and installing 86 solar powered light emitting diode (LED) lig #-=
- ==-fixtures and 71 street lighting poles.
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•Total amount of electricity saved annually =
lI r= =44,402 kwh. j
_-= •Total cost savings annually=$5.,987 _=
-_=_- -'. ---'- __
=E:= ' ! - . •Total carbon reduced annually=30.6 =_
Existing aluminum street lighting metric tons
==-_-_ poles retrofitted with solar
=== powered luminaires(in the ___
- foreground)along the entrance
_-- way into Founders Park
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.:Grant Budget Category `Total Grant Project TOTAL CUMULATIVE " .Grant Project Funding'
•Budget PAYMENTS Balance !
t.Saltines $75,219 00 $73 750.04i' $1,468 96'
2.Fringe Benefits ;• '$23,318.00 i' $22,862.50-`' - $455.50
▪ '3.Travel(if authorized) - $0 00 $0.00;. • $0.0. _=
'44.Supplies/OtherExpenses - .. ! _
$21,75000 $11562.79• $10;187.21'
di
•.•S.Eq'uipment ' $167,31600 ,$162,391 20" - $4,924.80
= • •6.ContractualServices $2,391;535.00. $2;391,354.50, $180.50 --=
.7.Indirect Costs.(if authorized) •_ $000' 1 $0! - 0
8:Total of all Grant $2 679 138 00 „ $2 661 921 03 $17,216.97
Budget Categories
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=_= Match Budget Category°.Total Match Project!,TOTAL CUMULATIVE Match Project.. I =_
Budget MATCH Funding Balance i
',I:Salaries { $196,063 00 r $224 793 96` -28
2 Fringe-Benefts $50,266 001' $55 071.57 I 4805 57
3.Travel(if authorized) - - ? $30 001 ' $0 30.00';
4 Supplies/Other Expenses if ' $4,045 00�.�. $2 203 1,?, - 1841..99
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Equipment $0 00• I $0 : - 0: - _-
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▪ 6.ContractuolServices $149,59600 '' $193494.40;` `-43,898.40',;
7 lndl ect Costs (if 1 r $0 00' $0 00;
authorized) 1 ., I 1 _
▪ 8 Total of all $400,000 001; $475,562 84 r_ • $75,562
Grant Budget. , Excess match,
6ategories
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Total,Amount of In-
Name of Subcontractor Subcontract ` Re ulred DescrlpHon of Work Performed
_ :SDI Solar _:
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$82 300 $8023.48 Task 1 Supply and install solar water heaters _
Green Earth r
Environmental Educ ( -`'- Task 2-Produce an educational video.and •
Foundation $30 000 $30,000 9
radio sg ment
• GI EE $0 $32 498 15 I Task 2 1 Host Green Business Workshops
City of Key West $744 790 $80,573 32 Task 3 Installation of park lighting retrofits__
Task 4 Energy audit of City facilities and
• _City of Marathon._:.._ $400 000 _ ' $78,392 26 retrofit of City lighting factures ,
.Cameron Cole _ ;Task 5'- Development of•Energy Efficiency;
H
$25 000 t $84,343 88 Conservation Strategy-.
DR Engineering,Inc., $T00000 $0 T i -_y _ - ask 6 Investment grade energy audits Electronic Systems. •'l ;;Task 6 Supply and install energy conservation
+Services Ins.ESSI7.$687 700 '_ $42 836 Ol measures EnergyRetrofit Jackson Square ��_
• -Hub City Ford = ,
$170 000 e, $1494.52 Task 7,Supply 6 FordFusion Hybrids
'Danise Hernandez $591•00—:,'; m,$0:, _ Task,7 License Plate
, :.,-
r,Wave Graphics 8. ——
Slgns Unlimited $6 475 $0 Task 7 I Vehicle Wraps
;Village of Islamorada $333 745 $27 505 24 Task 8 Park Lighting Retrofits
Monroe County $98 537 $14 33.3 14 Task 9 1 Project Admin and Reporting _
TOTALS h _ _ _ $2 679 138 _ $400.000__
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