Item D2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 15, 2012 Division: TDC
Bulk Item: Yes X No Department: _
Staff Contact Person/Phone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval to advertise a Request for Proposal for FY 2013 Destination and Turnkey
Funding
ITEM BACKGROUND:
TDC approved same at their meeting of January 31, 2012
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $ BUDGETED: Yes X No
COST TO COUNTY: $
REVENUE PRODUCING: Yes X No
SOURCE OF FUNDS: TDC
AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing N/A Risk Management N/A
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11 /06
NOTICE OF REQUEST FOR APPLICATIONS
NOTICE IS HEREBY GIVEN TO PROSPECTIVE APPLICANTS that no later than 5:00 P.M. on
Thursday, June 28, 2012 the Monroe County Purchasing Office will receive sealed applications
for the following:
DESTINATION/TURNKEY EVENT FUNDING
FOR EVENTS TAKING PLACE BETWEEN
JANUARY 1, 2013 - DECEMER 31, 2013
RFA-TDC- --2013-PUR/CV
Requirements for submission and the selection criteria may be requested from DemandStar by
Onvia at www.demandstar.com or call toll -free at 1-800-711-1712. The Request for Applications
and all supporting documentation are public records and may be obtained from the Monroe
County Purchasing Office, located at 1100 Simonton St., Key West, FL 33040. Technical
questions should be directed, via e-mail, to the Administrative Office of the Tourist Development
Council at adminasst(Vla-ke s.com. Any addenda to this Request for Applications (RFA) shall
be distributed to vendors on the list of DemandStar distributees for this RFA.
Applicant must submit all of the following:
A. One (1) disk OR (1) USB flash drive with complete copy of application as a .pdf (all
attachments must be merged into one document: Please DO NOT include the instruction
pages) and........
B. One (1) signed ORIGINAL paper copy and.
C. The correct number of paper copies for the district for which you are applying:
District I requires
paper copies of application
District II requires
6 paper copies of application
District III requires
4 paper copies of application
District IV requires
3 paper copies of application
District V requires
6 paper copies of application
Applicant must place items in a sealed envelope clearly marked on the outside, "Sealed
Applications for Destination/Turnkey Event Funding" addressed to:
Monroe County Purchasing Office
1100 Simonton Street, Room 1-213
Key West, FL 33040
Phone: (305) 292-4464
Fax: (305) 292-4465
All Applications must be received by the County Purchasing Office before 5:00 P.M. on
Thursday, June 28, 2012. Any applications received after this date and time will be automatically
rejected. Materials may be delivered by certified mail, return receipt requested, hand -delivered or
couriered. Faxed or e-mailed applications will be automatically rejected.
Dated at Key West this day of 2012. Monroe County Purchasing Department
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EVENT FUNDING APPLICATION
REQUEST FOR APPLICATIONS FOR DESTINATION AND TURNKEY EVENTS
DEADLINE FOR APPLICATIONS: JUNE 287 2012
OVERVIEW AND INSTRUCTIONS
INQUIRIES AND CORRESPONDENCE
All questions pertaining to this solicitation should be directed to: Maxine Pacini or Lynda
Stuart at (305) 296-1552 (AdminAsst(cr�.fla-keys.com,)
All applications submitted in response to this solicitation should be addressed to:
Monroe County Purchasing Department
1100 Simonton Street, 1st Floor, Room 213
Key West, Florida 33040
Attention: DESTINATION/TURNKEY EVENT APPLICATION
All applications should be received no later than 5:00 p.m. (close of business day)
June 28, 2012
EVENT FUNDING PROCEDURE
The Monroe County Tourist Development Council (TDC) administers the four (4) cent bed tax
collected for the purpose of promoting the Florida Keys as a tourist destination. Each year, the
TDC invites organizations registered to do business in Florida, to apply for funding for Destination
or Turnkey events in the Florida Keys. All applications will be reviewed by the appropriate District
Advisory Committees (DAC's), who shall make recommendations on funding the event to the
TDC. Upon approval of recommended funding allocation by the TDC, the administrative office will
coordinate with the event coordinator to establish a contract for the event, and will present
proposed contract to the Monroe County Board of County Commissioners for final approval.
DEFINITIONS OF DESTINATION AND TURNKEY EVENTS
Destination Events (Advertising and Public Relations Funding Only): (Bocc 2i16i05)
For the purposes of this solicitation, a Destination Event is developed and produced to entertain
the public and promotes tourism in the Florida Keys and Key West by drawing out -of -county
tourists into the Keys.
Such an event may or may not receive national or international media exposure, however, the
professional agencies of the TDC shall review and approve all media advertising and public
relations for the event, to help ensure the success of said event based on the amount of allocated
funds.
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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The event coordinator, for purposes of this RFA and any resulting contract, shall be the
production agent or other person or organization primarily responsible for the production of the
event, and the entity soliciting event funding under this process. Funds awarded for this event are
utilized for hard media and public relations related expenditures through the TDC agencies of
record to promote the event. For the Destination category, Monroe County shall fund advertising
and promotional activity up to 10% in -county, and the balance shall be spent out -of -county. A
copy of the permissible expenditures can be viewed in Exhibit A of the sample contract at
http://fl-monroecounty.civicplus.com/index.aspx?nid=328.
If your event is awarded funding, the agencies of record shall approve the budget for the event
that will be included in your contract as an exhibit, so advance discussions are beneficial for your
application.
For our Advertising Agency of Record: (Tinsley Advertising), contact Jessica Taylor -Smith or
John Underwood at (305) 856-6060 (JessicaC@,TinsIey.com,) or (JohnC@Jinsley.com).
For our Public Relations Agency of Record: (Newmanpr), contact Carol Shaughnessy at (305)
797-0579 (Carol _newmanpr.com) or Andy Newman at (305) 461-3300 (AndyCc�newmanpr.com).
Turnkey Events - (national marketing exposure) (BOCC 2/16/05)
For purposes of this solicitation, a Turnkey Event is designed and produced to entertain the
public, and promotes tourism in the Florida Keys and Key West by drawing out -of -county tourists
into the Keys. Turnkey operations shall include one of the following: national TV show; national
sponsorship nationwide promotion; or national or international unpaid marketing exposure
excluding websites, blogs and social media sites.
Such event shall be considered an all-inclusive event where the promoter has financial
responsibility for every facet of the management and production of the event. For purposes of
this RFA and all contracts awarded pursuant to it, the event coordinator shall be the production
agent primarily responsible for the production of the event and is the entity with whom Monroe
County shall contract. Involvement by the TDC agencies of record would only be provided at the
request of the TDC and/or the District Advisory Committee and not as a requirement by the event
coordinator or any sponsor to insure the success of the event.
Payment under a contract for a Turnkey Event will be made upon the completion of the event and
upon proof of national and/or international marketing. If the scope of services within the contract
guarantees a national television show, the airing of the show shall be within ninety (90) days of
completion of the event in order to be paid.
If an event is canceled for any reason, no payment shall be forthcoming.
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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APPLICANT RESPONSIBILITIES AND IMPORTANT INFORMATION FOR THE PREPARATION
OF THE APPLICATION
• Eligibility: A public entity governed by a county or municipality; or a profit or not -for -profit,
Florida Corporation in good standing with Division of Corporations. Prior to filling out
application, please go to www.sunbiz.org to ensure that your organization is registered to
do business in the State of Florida. Only applicants that are duly registered will be
accepted.
• An event workshop will be scheduled by each of the five District Advisory Committees and
duly advertised in the local media. Each District Advisory Committee has specific
marketing goals and it is strongly recommended that all prospective applicants attend the
workshop in the district where you plan to apply for funding to ascertain the marketing
direction and expectations of that District as it pertains to event applications. Please call
the Administrative Office (305-296-1552) or
http://fl-monroecounty.civicplus.com/index.aspx?nid=328 for workshop dates and venues.
• Applicant shall complete, copy, sign (by an authorized officer) and submit the correct
number of copies of the application to the Monroe County Purchasing Department. (NO
BINDERS).
• Applicant shall familiarize him/herself with referenced online materials noted in this
application. A sample contract/sample of scoring system used in determining funding
eligibility is available at: http://fl-monroecounty.civicplus.com/index.aspx?nid=328.
• Cost of preparation and submission of the application is the responsibility of the applicant.
• All information furnished or disclosed as part of the application process is considered
public record by the laws of the State of Florida.
• The applicant shall not lobby, solicit, or act to influence TDC board and/or advisory
committee members in any way that may have an effect on the outcome of the
competition, discussion, or negotiations leading to the award of a contract. Such action
could lead to an automatic withdrawal of the application from consideration.
• All attachments should be noted as such in the top right hand corner of each sheet —
please do not use tab inserts.
CRITERIA FOR EVALUATION OF APPLICATION
Scoring will be considered under the following criteria:
1 - unacceptable 2 - below average 3 - average 4 - above average 5-7 - excellent
Upon evaluation, the total scores will be tabulated and applications not scoring 29 points
or above by the majority of the sitting members, will not be considered for funding.
Those events that meet the minimum scoring requirements noted above will be ranked
starting with the highest average score. In the case of a tie, the highest score in the
Commitment to the Off Season will be the determining factor. Points are listed at each
segment for ease of scoring by reviewers. View sample scoring sheet at http://fl
monroecounty.civicplus.com/index.aspx?nid=328.
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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APPLICATION FOR EVENT FUNDING
Events taking place between January 1, 2013 through December 31, 2013
TITLE OF EVENT:
VENUE: (Location/City):
DATE(S) OF EVENT:
When evaluating funding allocations, it is
important to understand how the revenue was
derived. The chart at right demonstrates,
given average hotel rates, length of stay and
party size, approximately how many overnight
visitors your district welcomed in order to
MAAA AMAM� �/A MAMMA/ t%AA 4 4:AM
Funding
Level
Total
Visitors
$
21500
375
$
5,000
750
$
73500
1,125
$
103000
13500
$
153000
21250
$
173000
23550
$
203000
3, 000
$
25,000
3,750
Funding
Level
Total
Visitors
$
303000
43500
$
353000
532501
$
403000
63000
$
503000
73500
$
751000
113250
$
1003000
153000
$
1203000
183001
IIJC CIIVllyWV-r.JClllly FJCQ11 ICVCIIIIC IVI
each level of event funding. Please note: It is not necessary for an event
to project participants equal to the number of visitors approximated in order to apply
for that funding level. This chart is provided simply to give a more clear context
to each funding level.
Applicants must submit:
A. One (1) disc OR (1) USB flash drive with complete copy of application as a (all
attachments must be merged into one document: Please DO NOT include the instruction
pages) and........
One (1) signed and marked as ORIGINAL paper copy PLUS....:....
The correct number of paper copies for the district for which you are applying:
District I requires
3
paper copies of application
District II requires
6
paper copies of application
District III requires
4
paper copies of application
District IV requires
3
paper copies of application
District V requires
6
paper copies of application
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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District I: (encompasses the city limits of Key West)
Check this box if your event meets the definition of a New Event. Definition of new event:
An event that has not taken place in this district previously. Anew event choosing this category will
be considered with other new event applications from a separate resource specifically allocated for
new events.
OR....
A new event may choose to apply under the regular event funding process wherein the new event will
compete with previously funded events.
Category of Event: Destination Event � Turnkey Event
(check one)
I understand that as a new event this is a $10,000 grant request.
Regular Event Funding: Complete this section if your event is NOT applying as a New Event
Category of Event: check the appropriate category and grant level you are applying for. The DAC
has the right to decline funding at any level, or to fund at a level lower than requested.
Destination Event � Turnkey Event
�Level1: $107000 �Level2: $171000 �Level3: $251000
�Level4: $357000
Level 7: $1001000
�Level5: $507000
�Level 8: $1207000
�Level6: $757000
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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District II: (from city limits of Key West to the west end of the Seven Mile Bridge)
Category of Event: Check the appropriate category and grant level you are applying for. The DAC
has the right to decline funding at any level, or to fund at a level lower than requested.
Destination Event � Turnkey Event
Level 1: $27500 � Level 2: $57000 Level 3: $77500
Level 4: $107000 � Level 5: $151000 � Level 6: $207000
District III: (from the west end of the Seven Mile Bridge to the Long Key Bridge)
Category of Event: Check the appropriate category and grant level you are applying for. The DAC
has the right to decline funding at any level, or to fund at a level lower than requested.
Destination Event � Turnkey Event
Level 1: $101000 � Level 2: $207000 Level 3: $307000
Level 4: $407000 � Level 5: $501000
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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District IV: (between the Long Key Bridge and mile marker 90.939)
Category of Event: Check the appropriate category and grant level you are applying for. The DAC
has the right to decline funding at any level, or to fund at a level lower than requested.
Destination Event � Turnkey Event
Level 1: $107000 � Level 2: $157000 � Level 3: $207000 Level 4: $257000
Level 5: $307000 � Level 6: $407000 Level 7: $507000
District V: (from mile marker 90.940 to the Dade/Monroe County line &any mainland portions
of Monroe County)
Category of Event: Check the appropriate category and grant level you are applying for. The DAC
has the right to decline funding at any level, or to fund at a level lower than requested.
Destination Event � Turnkey Event
Level 1: $107000 � Level 2: $207000 Level 3: $307000
Level 4: $407000 � Level 5: $507000
TOTAL AMOUNT REQUESTED (add the totals for each of the districts you are requesting funds from)
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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APPLICANT ORGANIZATION:
(Registered business name exactly as it appears on www.sunbiz.orq )
For Profit � Not for Profit
Please note that the TDC Administrative Office conducts most of its correspondence, including
contract and reimbursement material by e-mail, so the person listed below should be able to
accept responsibility for receipt of this information
CONTACT PERSON:
E-MAIL: (for correspondence):
TELEPHONE NUMBER: (Daytime/mobile):
ADDRESS:
SUMMARIZE ORGANIZATION HISTORY
Enter Text
HAS THIS EVENT BEEN PRODUCED IN THE PAST? Yes ❑* No ❑
*IF YES, WHEN? Enter Year
DID THE SAME ORGANIZATION PRODUCE IT? Yes ❑ No ❑
List name of President and other individuals authorized to execute contracts and otherwise act on
behalf of Applicant:
Name
Enter Name
Enter Title
Title
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
9
List staff members, including volunteers responsible for administering and organizing this event
with evidence of their qualifications and capabilities to accommodate the demands of the event.
Name Qualifications Capabilities
Enter Name Enter Qualifications Enter Capabilities
List previous funding by the Monroe County Tourist Development Council, and by any other State
or Federal agencies, if any, and list applications that have not been funded.
Source of funding Amount Requested Amount Received Year
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT A
A. WHAT IS THE PRIMARY PURPOSE OF YOUR EVENT
Destination and Turnkey Applicants shall select number 1, 2 OR 3 below and give a brief
explanation under the area you have chosen.
EXHIBIT A-1
1. ❑ The primary purpose of my event is to draw out -of -county visitors to the
Destination and put "Heads in Beds".
Enter Text
Enter the total number of participants you have referenced in Exhibit B:
OR
1 9 1 A 9 A 7
EXHIBIT A-2
2. ❑ The primary purpose of my event is to provide something to do for the visitor
who is already here and enhance their experience while visiting the destination.
Enter Text
1234
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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OR
EXHIBIT A-3
3. F-1 The primary purpose of my event is to help brand the destination.
Enter Text
4. Turnkey Applicants Only: One
(national TV show, national sponsorshi
marketing exposure excluding websites,
efforts you will be utilizing and how:
Enter Text
123
EXHIBIT A-4
p
of the following is required for Turnkey applicant -
nationwide promotion, national or international unpaid
blogs & social media). Below, describe the marketing
1234567
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT A-5
5. Timing of Event: Below, under the District(s) from which you are seeking funding
from, please check the box(s) to indicate when your event will take place. Then calculate
your score using the table to the right of the District. (Shoulder and off season events to
receive higher scoring). (Bocc 4/20/05).
District I Table:
�
January 15-31 February
Score=1
March April
�
May June
Score=2
�
August November
Score=3
December January 1-14
❑
September October
Score=4
District II Tab' :
�
February March
Score=1
April
�
January June
Score=2
July
�
May August
Score=3
November
�
September October
Score=4
December
District III Table:
�
February March
Score=1
April
F-1
January May
Score=2
June
Jul❑
August November
Score=3
�
September October
Score=4
December
Enter your score from the District
Table (if more than one box was
1.
checked, add all scores together and
Enter Score
divide by the number of boxes
checked)
Mid -week days are Sunday -Thursday
E:1 Add two (2) points if your event
E:] +2
2.
falls on at least 2 mid -week days
E:1 Add one (1) point if your event falls
on MI 1 mid -week day
El +1
3
District I Total Score
Enter Score
Enter your score from the District II
Table (if more than one box was
1.
checked, add all scores together and
Enter Score
divide by the number of boxes
checked)
Mid -week days are Sunday -Thursday
E:1 Add two (2) points if your event
E:] +2
2.
falls on at least 2 mid -week days
E:1 Add one (1) point if your event falls
on o 1 mid -week day
El +1
I
District II Total Score
Enter Score
Enter your score from the District III
Table (if more than one box was
1.
checked, add all scores together and
Enter Score
divide by the number of boxes
checked)
Mid -week days are Sunday -Thursday
E:1 Add two (2) points if your event
E:] +2
2.
falls on at least 2 mid -week days
or
E:1 Add one (1) point if your event falls
on MI 1 mid -week day
El +1
I
District III Total Score
Enter Score
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
13
District IV Table:
�
February March
Score=1
April
�
January June
Score=2
July
�
May August
Score=3
November
�
September October
Score=4
December
District V Table:
�
February March
Score=1
April
�
January June
Score=2
July
�
May August
Score=3
November
�
September October
Score=4
December
Enter your score from the District IV
Table (if more than one box was
1.
checked, add all scores together and
Enter Score
divide by the number of boxes
checked)
Mid -week days are Sunday -Thursday
E:1 Add two (2) points if your event
❑ +2
2.
falls on at least 2 mid -week days
or
E:1 Add one (1) point if your event falls
on MI 1 mid -week day
❑ +1
I
District IV Total Score
Enter Score
Enter your score from the District V
Table (if more than one box was
1.
checked, add all scores together and
Enter Score
divide by the number of boxes
checked)
Mid -week days are Sunday -Thursday
E:1 Add two (2) points if your event
❑ +2
2.
falls on at least 2 mid -week days
E:1 Add one (1) point if your event falls
on MI 1 mid -week day
El +1
3
District V Total Score
Enter Score
Timing of event: Season, shoulder, off season, Mid -week (Sun-Thurs.) Below, provide a
written explanation of the reason you are holding your event in the time period indicated above:
Enter Text
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT B
B. NUMBER OF OUT- OF- COUNTY VISITORS ANTICIPATED TO ATTEND THE EVENT
1. If your event has been produced prior to this application, please list below how many out -
of -county visitors participated in your last event and check the appropriate box for the method
you've used to calculate that estimate. (If you are a new event, please skip to question 2
below):
Number of out -of -county participants in last event:
Capacity of venue
Ticket sales
Crowd photos of attendance
Registrations
Police crowd estimate
Survey of participants
Other, please specify
2. For the event for which this application refers, what number of out -of -county attendees do
you anticipate to attend this event?
3. Below, explain why you believe your event will attract the number of out -of -county
attendees you stated above:
Enter Text
123456
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT C
C. FINANCIAL COMMITMENT OF ORGANIZATION TO THE MARKETING OF THIS EVENT
Without consideration to funds that you may receive from the Tourist Development Council,
please describe in detail, how your organization plans to market your event to appeal to your
target market, and include ratio of your organization's contribution to amount of funds requested
from TDC. If you require more space than provided, please attach as Exhibit C. Example: media
placement; newspapers (list the publication and cost); magazines (list the publication and cost);
brochures (direct mail — cost); posters/signs (cost); social media Twitter/Facebook, blogs,
websites, internet — (cost); TV; radio; public relations; other (provide details).
Highest points will be awarded for soundness of plan. The ratio of your contribution to
TDC contribution will be considered in this score.
Description Estimated Cost
Enter Text Enter Amount
Total estimated direct cost/value of hard media/marketing and public relations: $
123456
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT D
D. HOW YOUR ORGANIZATION WILL UTILIZE TDC FUNDING TO EXPAND YOUR
MARKETING EFFORTS
If you should receive funding from the Tourist Development Council, how would you expand your
marketing plan? If you require any further space, please attach as Exhibit D. Use specific
examples as outlined in Exhibit C.
Description Estimated Cost
Enter Text Enter Amount
123456
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT E
E. COMMITMENTS FOR CONTRIBUTION
EXHIBIT E-1
E.1. COMMITMENTS FOR HARD DOLLAR CONTRIBUTIONS
1. List all contributors (HARD DOLLARS) supporting the proposed event and the amount
committed by those contributions.
Contributor Amount
Enter Contributor 0.00
SUB -TOTAL VALUE OF CONTRIBUTORS $
12345
EXHIBIT E-2
E.2. COMMITMENTS FOR IN -KIND CONTRIBUTIONS
2. List all in -kind contributions: (including complimentary rooms, functions, services)
Contributor Tvpe Value
Enter Contributor Enter Type
SUB -TOTAL VALUE OF IN -KIND SERVICES $
TOTAL VALUE OF CONTRIBUTION $
12345
FURNISH LETTERS OF SPECIFIC COMMITMENT FROM CONTRIBUTORS AND SPONSORS
FOR BOTH HARD DOLLAR AND IN -KIND SERVICES.
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT F
F. ITINERARY OF THE EVENT
Specifically outline the activities/events that will take place during your event. If your event
encompasses several days, breakout each day including the venue.
Example: Day 1: Bar crawl (Sloppy's Joes; The Bull; etc. 5 pm to close)
Day 2: Food and wine tasting (Michael's; Antonia's, etc)
Day 3: Art festival — street closing — 8 am — 4 pm
Enter Text
123
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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EXHIBIT G
G. EVENT BUDGETS
EXHIBIT G-1
G.1. RE -OCCURRING EVENT BUDGET
Attach as Exhibit G-1 your organization's operating budget and all inclusive income/expense
report for the last event.
OR
EXHIBIT G-2
G.2. NEW EVENT BUDGET
Attached as Exhibit G-2 your organization's projected operating budget including all inclusive
projected income/expense for the proposed new event.
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
ACTION PLAN: PARKING/ROAD CLOSURES/SECURITY/TRASH
Submit a detailed action plan including appropriate permit(s) if applicable, as to how
parking/security/road closures and trash/recycling will be handled during your event. The plan
should include the following information:
1. If your event will require road closures, enclose a copy of the approval by the appropriate
county/municipal entity:
2. Describe how your marketing plan will accommodate parking and transportation as it
relates to your event:
3.
2W
How will your event staff and organization handle security?
now will your organization nanaie irasn removaurecyciing
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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NON -COLLUSION AFFIDAVIT
and
VERIFICATION
I, , of the city of
according to law on my oath, and under penalty of perjury, depose and say that:
1) 1 am the applicant making the
application for the event.
2) The prices in this application have been arrived at independently without collusion,
consultation, communication or contract for the purpose of restricting competition, as to any
matter relating to such prices with any other applicant or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
application have not been knowingly disclosed by the applicant and will not knowingly be
disclosed by the applicant prior to application opening, directly or indirectly, to any other applicant
or to any competitor;
4) No attempt has been made or will be made by the applicant to induce any other
person, partnership or corporation to submit, or not to submit, a application for the purpose of
restricting competition; and
5) The statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in
awarding contracts for said project.
VERIFICATION
HEREBY CERTIFY that I have read the forgoing application and that the facts stated herein are
true and correct to the best of my knowledge and belief.
President's Name Typed
Sworn to and subscribed before me this day of
personally appeared
President's Signature
and
, 20
known to be the persons named in and who executed the foregoing document.
My commission expires:
Notary Public
State of
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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DRUG FREE WORKPLACE FORM
The undersigned applicant in accordance with Section 287.087 Florida Statutes hereby certifies
that:
Enter Business Name
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such
prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that
are under application a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of
working on the commodities or contractual services that are under proposal, the employee
will abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of
any controlled substance law of the United States or any state, for a violation occurring in
the workplace no later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community, or any employee
who is so convicted.
6. Makes a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
Applicant's Signature
Date
Monroe County Tourist Development Council - Destination/Turnkey Event Funding Application for FY 2013
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APPLICATION CHECK LIST (submit with application)
have completed the following items:
F-I Each section of the application has been completed.
F-I Applicant has reviewed the sample Contract at
http://fl-monroecounty.civicplus.com/index.aspx?nid=328.
F-I Applicant has reviewed the scoring sheet at
http://fl-monroecounty.civicplus.com/index.aspx?nid=328, that is utilized by the District
Advisory Committees and understands that the application must score 29 points or above
by the majority of the sitting members in order to qualify for funding.
F-I Applicant has submitted the event's budget and income/expense report for the last event.
Re -occurring events should submit Exhibit G.1. and new events should submit Exhibit
G.2.
F-I Applicant has completed and signed the Non -Collusion Affidavit and Verification form
included within the application.
F-I Applicant has reviewed and signed the Drug Free Workplace form included within the
application.
Print off this page, sign below, and include as part of application
Signed By:
Type Name: Type Name Here
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