Item D7BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 15.,2012 Division: TDC
Bulk Item: Yes X No Department:
Staff Contact Person/Phone #-. Maxine Parini
296-1552
.............
AGENDA ITEM WORDING:
Approval of a resolution allowing advance FY 2013 sales related costs for the TDC to be paid
for from FY 2012 funds.
ITEM BACKGROUND:
TDC approved same at their meeting of January 31, 2012
PREVIOUS RELEVANT BOCC ACTION:
CONTIZACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST.0
$151,000 BUDGETED: Yes X No
COST TO COUNTY: S151,0 -0 -0 SOURCE OF FUNDS:
REVENUE PRODUCING,: Yes X No
AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 11/06
Risk Management X
AGENDA ITEM #
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY ""
COMMISSIONERS TO PROVIDE ADDITIONAL ADVANCE REGISTRATION, BOOTH -
RELATED EXPENSES AND TRAVEL -RELATED EXPENSES FOR TRADE SHOWS
FOR THE FISCAL YEAR 2013 TO BE PAD FROM TOURIST DEVELOPMENT
COUNCIL FUNDS IN FISCAL YEAR 2012.
WHEREAS, the Tourist Development Council participates in various trade shows to
promote tourism: and
WHEREAS, it is sometimes necessary to secure registration, booth -related expenses
and advance travel expenses at these tourist related trade shows up to one year in advance, in
order to secure a desirable space, since some shows become filled quickly, or meet an early
registration deadline: and
WHEREAS, it is necessary to pay the registration tees, booth -related expenses, and
travel expenses during the current fiscal year for trade shows, which occur in the next fiscal
year.
NOW, THEREFORE, BE IT RESOLVED by the Monroe county Board of county
Commissioners as follows:
Section 1. The following costs of additional advance registrations, booth -related
expenses and travel expenses for fiscal year 2013 are approved for payment in the fiscal year
2012 out of Tourist Development council Bales and Chive Umbrella promotional funds.
Tour America, Dublin Ireland
Irish Bales Mission
October, 2012 $ 31500
Colorado Dive Show
October 2012 $ 11500
Birmingham Chive Show
October 2012 $ 61000
IMEX America
October 2012 $151000
ATTA Summit
October, 2012 $ 71500
SITU Montreal
October, 2012 $ 11500
Travel and Adventure Show Series
October 2012—March 2013 $40,000
Florida Encounter
November, 2012 $ 41000
World Travel Market London, UK
November 2012 $451000
19
Holiday Showcase, Chicago, IL
December, 2012
$
4,000
Florida Huddle
January 2013
$
39000
Boot
January 2013
$
6,000
Our World Underwater
$
3,000
February 2013
Beneath the Sea Dive Show, NJ
March 2013 $ 3$000
The Scuba Show, LA $ 31000
May 2013
Total Request: $1519 000
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at
a regular meeting of said Board held on the day
OL------�A-D. 2012.
Mayor
Rice---__.�
Mayor Pro Tern
Wiginton
Commissioner
Carruthers
Commissioner
Murphy
Commissioner
Neugent
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
(SEAL) BY:
ATTEST: MAYOR/CHAIRMAN
CLERK approved by
Tourist Development Council
Mq,,.,P4..ROE COUN-1 *Y ATTORNEY
)AP"PR9.E.ElD Asj RM%-
I CYNTHIA''L. HALL
AS 16TANT COUNTY ATTORNEY