Item C01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 02/15/12 Division: TECHNICAL SERVICES
Bulk Item: Yes X No Department: TECHNICAL SERVICES
Staff Contact Person/Phone #: Lisa Druckemiller,. 295-5 100
AGENDA ITEM WORDING:
Approval to enter into a Schedule for the Purchase of Equipment and/or Service with AT&T for
Maintenance Services for associated telephone networking equipment as shown in quote #
321308695.
ITEM BACKGROUND: Monroe County BOCC has a contract with AT&T (formerly Bellsouth,
Inc) for a Dedicated Maintenance Technician to provide maintenance services for BOCC phone
systems our various offices throughout Monroe County. Secondarily, the Dedicated Maintenance
Technician will provide incidental labor for moves, additions and changes.
PREVIOUS RELEVANT BOCC ACTION: Approval on January 19, 2011 of Master Services
Agreement 201012220258UA with AT&T
CONTRACT/AGREEMENT CHANGES: New 1 -Year Term
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $90.87 INDIRECT COST: $0 BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $90.87 SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes No X A OUNTPER MONTH Year
APPROVED BY: County A4T OMB/Purchasing Risk Management
V
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: AT&T Contract # 321308695
Effective Date: 03/09/12
Expiration Date: 03/09/15
Contract Purpose/Description:
Agreement for the Purchase of Equipment and/or Service for Maintenance Service
for 12 months for listed te ephone networking eqqipment consisting_ of a Nortel Ethernet
Switch
Contract Manager: -Lisa Druckemiller 5100 Technical Services 5-B
(Name) (Ext.) (Department/Stop 4)
for BOCC meeting on 02/15/12 Azenda Deadline: 01/31/12
CONTRACT COSTS
Total Dollar Value of Contract: $ 90.87 Current Year Portion: $ 90.87
Budgeted? Yes® No 0 Account Codes: 001-05002-530-410-
Grant: $
County Match:
ADDITIONAL COSTS
Estimated Ongoing Costs: $Q/yr For: AT&T Nortel Switch Maintenance
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changei
D4'e I Needed vie WA 0
Division Director Yes o No
Risk Manage ent j?_ Yeso No[Ef
O.M.B./PurA sing Yes O No[a
V
County Attorney YesEJ NqK�1A�D1w, ���U+A�
Comments:
OMB Form Revised 2/27/01 MCP #2
Date Out
A %r
�3
Schedule For The Purchase Of Equipment And/Or Service
Customer Name MONROE COUNTY
Customer Number 37116
Quote #
321308695
Customer
Reference #
(informational
Purposes Only)
Tax Exempt
E]Yes [—] No
Certification #
Maintenance Total
Service Maintenance
Accepted Total Number
0 of Months
D Declined
Common Ann iversay Date Mtce.
$ 9g.87
(Excluding Taxes)
See Detail
(Maintenance Term)
If you have selected CAD Maintenance for location(s) under
this order, the maintenance term will be adjusted to reflect
the actual maintenance term.
Pursuant to the terms and conditions of'the Agreement referenced herein and any mutually agreed applicable inodifications thereof; Customer agrees to purchase and AT&T Communication Systems Southeast, agrees to provide Equipment andlor Services described
in this Ordev. This Order shall automatically incorporate therein all the terms and conditions of the Agreement, and any mutually agreed modifications thereof, and any and all terms and conditions on any Customer order forms, purchase orders or other Customer
documents shall be deemed deleted. 1f Customer elects the "Lease" option and for any reason the lease is notftnalized, or the leasing company fails to make payments, Customer agrees to pay "Cash" per AT&rs then standard payment terms for the Equipment
and/or services covered by this order. Payment for Installation Services is due upon completion of the Installation Services and invoicing to the Customer.
If a serial nt4mber(s) is listedfor a type of'Eguipment to be maintained, maintenance service will be provided only for the items) of that type with the listed serial number(s).
If the Irnpleinentation of this Order is delayed, by no fault of AT&T sixty (60) or more days from the original agreed Implementation date, or if there is no agreed date, for ninety (90) or more days from the acceptance of the Order by AT&T, AT&T will have the
following optivnv (i) revise the Total Equipment Price to reflect then current AT&T pricing, (ii) require paymentfor Equipment delivered and Services,�erforrr�ed to that tz'rne, or (iiil cancel the order and collect reasonable termination charges, including
manufacturer's restocking charges plus non -recoverable materials and labor ervpended and lost margin.
MONROE COUNTY
By
Authorized Signature Date
Name (Type or Print) Title
AT&T Communication Systems southeast
Accepted By:
By
Authorized Signature Date
Name (Type or Print) Title
",ry1..
VF D AS To FOR i rI
"� 1. 3
E'i' ma 6 ®t 'e � c '
Rwnnrt r�atP 11 .512012 4.32.54PM
Quote ID 321308695
Customer Number: 37116
Expiration Date: March 25, 2012
Customer Reference #
(For Informational Purposes Only)
Proprietary Information between AT&T and Customer ONLY. Any distribution outside of these parties will result in
additional charges to customer for engineering and configuring the quote at AT&T's then current rates.
Page 1 of 2
(Customer Initials)
321308695
Monroe Co Ethernet Switch
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Location Number I Name Address City,State Zip Aqreement
6 MON ROE COUNTY BD OF COUNTY COM 88800 OVERSEAS HWY PLANTATION KEY, FL 33070 20101222-0258UA
.......................
...................
l stirnate Start-----------------
E l ate aintenance .... A I Billing lion �►
Maintenance Contract g
:,.., _ .,
,.,. s... ,..
SMSMTC '..STANDARD MAfNTENANGE ALL EQUIPMENT 03/15/2012 B311412013 $90.87 One Time 399M
x ...ti �.,
:. , . ,..: :,. �., .
# Of Manufacturer AT&T MTC Unit Total
Parts Description Units Part # Part # # Ports Price Maintenance
BES1010-24PORTS 10/100 /1o00BASE-T ETHERNET SWITCH NCLUJ 1 NT5S03AEE5 890378 0 $7.571 $90.87
Extended maintenance price reduced by prorated maintenance term for products under warranty,
Quote ID 321308695
Customer Number: 37116
Expiration Date: March 25, 2012
Customer Reference #
(For Informational Purposes Only)
Proprietary Information between AT&T and Customer ONLY. Any distribution outside of these parties will result in
additional charges to customer for engineering and configuring the quote at AT&T's then current rates.
Report Date: 1 /25/2012 4:32:54PM
Page 2 of 2
(Customer Initials)