Item C11BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Februgg 15 2012 Division: Emerizency Services
Bulk Item: Yes X No Department: Emergency Mans ement
Staff Contact Person/Phone # Jose Tezanos 1305-289-6325
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement with the City of Miami
dated January 4, 2012 concerning a United States Department of Homeland Security's Office of Grants
& Training (OG&T), through the State of Florida Division of Emergency Management (FDEM) sub -
grant Agreement # 11DS-A1-11-23-02- in the amount of $313,440.99 with no county match required;
and authorization for the County Administrator to execute any other required documentation in relation
to the application process.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants &
Training (OG&T), through FDEM, has subgranted the Urban Area Security Initiative (UASI) Grant
Program, FY 2010, to the City of Miami, Miami -Dade and Monroe Counties, and the City of Hialeah in
the amount of $10,708,461.00. This program targets homeland security funding to "high threat" urban
areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is
receiving $313,440.99 and it breaks down as follow: Monroe County Emergency Management
$156,720.50 and Monroe County Sheriff s Office $156,720.49.
PREVIOUS RELEVANT BOARD ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08,
and UASI FY09 were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20,
2010, and January 19, 2011 BOCC meetings respectively.
CONTRACT/AGREEMENT CHANGES: NIA
STAFF RECOMMENDATIONS: Approve UASI FY10 Grant award. The Monroe County Sheriff's
Office is to provide the County a Memorandum of Understanding to apply for reimbursement of funds.
A revenue fund needs to be established by the Office of Management and Budget.
TOTAL COST: 313,440.99 INDIRECT COST: BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE: NIA
COST TO COUNTY: 0.00 SOURCE OF FUNDS: UASI Grant
REVENUE PRODUCING: Yes No AM UNT PER MONTH Year
APPROVED BY: County Atty OMBIPurc ing X Risk Management X
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
MDNRDE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Miami Contract # 11-DS A 1-11-23 -02-
Effective Date: October 1, 2010
Expiration Date: April 30, 2013
Contract Purpose/Description:
Approval of a Memorandum of Agreement with the City of Miami dated Jan. 4, 2012
concerning an United States Department of Homeland Security's Office of Grants & Training
(OG&T), through the State of Florida Division of Emergency Management (FDEM) sub -grant
Agreement # 11 DS-A 1-11-23-02-, and authorization for the County Administrator to execute
any other required documentation in relation to the application process. A revenue fund needs
to be created by OMB
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Feb 15, 2012 Agenda Deadline: Jan 31, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 3135440.99 Current Year Portion: $ 313,440.99
Budgeted? Yes❑ No ® Account Codes: GE-
Grant: $ 313,440.99 - - - -
County Match: $ 0 - - w
ADDITIONAL COSTS
Estimated Ongoing Costs: $ lyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Division Director
Risk Manage ntI/V
O.M.B./Purc ng k-0
County Attorney
Comments:
CONTRACT REVIEW
Changes Date Out
Needed R v'ewer
Yes[-] 0 � No
Yes❑ No[]
YesO No[�] i 93 -
L/
YesO No[CJ/
I
OMB Form Revised 2/27/01 MCP #2
MEMORANDUM of AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2010 AGENCY
"Monroe County"
y.
This Agreement is entered into this LF � day of , 201 �` b
. Y � Y
and between the city of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe county, (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $10,708,461 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2010; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UAS
Grant Program 2010; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2010 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2010 Urban Area has been defined as the City of Miami, Miami -
Dade and Monroe Counties, the Cities of Hialeah, Miami Beach, and Coral Gables, and
the Village of Key Biscayne and anticipates sub -granting a portion of the UASI funds in
accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. I I -_b is-, a
adopted on l _ 1 'I -77____, has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the city of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
. agencies through the Urban Area -Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat- or act.
r
�j,� Page I of 10
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2010 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement .serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
0
A. The provisions of this Agreement apply to UASI Grant Program 2010 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
.or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. critical Infrastructure. Any' system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying. types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. core county. The county within which the core city is geographically located. The
core city is the r..ity-of Miami. ...r....� .
Page 2 of 10
C. 'UASI Grant Program 2010. The UASI Grant Program 2010 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism.
D. National incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency.coordination systems; unified
command and training-
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
F. UASI Grant Program 2010. This grant is being provided to address the unique
equipment, training, planning, and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county/counties, .and the respective State Administrative Agency. Funding for the
UASI Grant Program 2010 was appropriated by U.S. Congress and is authorized
by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act,
2003. The funding will provide assistance to build an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism for
the selected urban areas.
Page 3 of 10
G. ' Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city Or county/counties have
-established formal mutual aid agreements.
Iv, SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the city of Miami Fire -
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the. respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy. development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions_
I. Submitting required reports.
Page 4 of 10
• V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A.- Providing an administrative department, which shall be the main liaison and partner
with the city of Miami Fire -Rescue Department, authorized to carry out• the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub -grantees must abide by the grant requirements
including budget authorizations, required accounting and reporting expenditures,
• proper use of funds, and tracking of assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2010 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the city of Miami in conducting a comprehensive Urban Area
• Assessment which in turn will guide development of an Urban Area Homeland
9 P
Security Strategy.
• ' L
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. complying with the requirements or statutory objectives of federal law.
Page 5 of 10
1. Ensuring satisfactory progress toward the goals or objectives set forth- in the grant
application.
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified, for, the Urban Area Security initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
G. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to - which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any manner arising out of this Agreement or any other
contract. t
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the, same for reimbursement to the Sponsoring Agency.
Page 6 of 10
V[f. FINANCIAL AGREEMENTS
A. Financial and compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization -wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting office Government Auditing Standards and OMB
CircularA-133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2010 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 of 10
Vlll. CONDITIONS, AMENDMENTS, AND TERMINATION
F A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
S. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
.inoperable and/or superseded by that law or regulation: Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party.
D. This Agreement shall be considered the full and complete agreement between'the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for an executory obligations that have
Y rY 9
not been fulfilled.
E. This Agreement will end on April 30, 2013,* unless otherwise extended, at which
time the parties may agree to renew the association. Renewal will be based on
evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the grant.
Page 8 of 10
ATTEST:
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
BY: BY:
Priscilla A. Thompson Jo n y Martinez
CityV City
Clerk 1 anager
��
APPROVED AS TO FORM AND
CORRECTNESS:
WN
r ,
APPROVED A O INSU NCE
REQUIREM TS:
BY -
Calvin Ellis, Di"rhctor
artment of Risk Management
Page 9 of 10
ATTEST:
Name:
Title:
rz
PARTICIPATING AGENCY
"Monroe County"
NAME:
TITLE:
APPROVED"TO ■'-1
Pa icipating Agency Attorney
Assisow-r- Navr--j *T-OjOwexl
1— ado — alb,
Page 10 of 10
• � • • •• Mrr�• •irwwww�wf /f• •• _ — o_T -- +F• -- •.• I4� _ 4_
Contract N umber 11 D S-Al-11--23-02-
C FDA Number: 97.067
FEDERALLY -FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management,
with headquarters in Tallahassee, Florida thereinafter referred to as the "Division"), and City of Miami,
thereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
B. The Division has received these grant funds from the State'of Florida, and has the authority to
subgrant these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK. -
The Recipient shall perform the work in accordance with the Budget and Scope of Work,
Attachment A of this Agreement. '
(2) INCORPORATION OF LAWS RULES REGULATIONS AND POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws,
rules and regulations, including those identified in Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin October 1, 2010 and shall end April 30, 2013, unless
terminated earlier in accordance with the provisions of Paragraph (1 Z) of this Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes
whichg area reed upon shall be valid only when in writing, signed by each of the parties, and attached to
the original of this Agreement.
(5) RECORDKEEPING .
a As applicable, Recipient's performance under this Agreement shall be subject to the
fe
deral OMB Circular No. A-102, Common Rule: Uniform Administrative Requirements for State and
Loc
al Governments" or OMB Circular No. A-110, "Grants and Agreements with Institutions of Higher
Education Hospitals, and' Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost
Princip
les les for State and Local Governments," OMB Circular No. A-21, "Cost Principles for Educational
OMB Circular No.,A-122, "cost Principles for.Np9proft Organizations.". If this Agreement`Y w
lnst�tut�ons, yr - _...._..._... _�... u • .:.:___.......^... _...�..
is made with a commercial (for -profit) organization on a cost -reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records to show its compliance with the terms of
this Agreement, and the compliance of all subcontractors or consultants paid from funds under this
Agreement, for a period of five years from the date the audit report is issued, and shall allow -the Division
or its designee, the State chief Financial Officer or the State Auditor General access to the recordsupon
request. The Recipient shall ensure that audit working papers are available to them upon request for a
period of five years from the date the audit report is issued, unless extended in writing by the Division.
The five year period may be extended for the following exceptions:
1. If any litigation, claim or audit is started before the five year period expires,
and extends beyond the five year period, the records shall be retained until all litigation, claims or audit
findings involving the records have been resolved.
2. Records for the disposition of non -expendable personal property valued at
$5,000 or more at the time it is acquired shall be retained for five years after final disposition.
3. Records relating to real property acquired shall be retained for five years after
the closing on the transfer of title.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including documentation of all program
casts,. in a form sufficient to determine compliance with the requirements and objectives of the Budget
and Scope of work - Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Division, its employees, and agents. "Reasonable" shall ordinarily mean during normal business
hours of 8:00 a.m. to 5:00 p.m., local time,. on Monday through Friday. "Agents" shall include, but not be
limited to, auditors *retained by the Division.
(6) AUDIT REQUIREMENTS
(a) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
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funds under this Agreement.
(b) These records shall be available at reasonable times for inspection, review, or audit
by state personnel and other personnel authorized by the Department or the Division. "Reasonable" shall
ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m-, local time, Monday through Friday.
•(c) The Recipient shall provide the Department with the records, reports or financial
statements upon request for the purposes of auditing and monitoring the funds awarded under this
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Agreement.
i . r •.�r�:.� ... : 1•I�.."'SS'.:'. »" �t'»"�'r...�i� % : L' 7... it ......' : �....r L-r... 1 •.� �.`... .. r.�.w'•..:.7« .:.
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d If Recipient is a State or local government or a non --profit organization as defined
-
in CMB Circular A-'133, as revised, and in the event that the Recipient expends $500,000 or mare in
in its fiscal ear, the Recipient must have a single or program -specific audit conducted in
Federal awards� y P
accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this Agreement shows
the Federal resources awarded through the Division by this Agreement. In determining the Federal
awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including
Federal resources received from the Division. The determination of amounts of Federal
uld be in with the uideIines established by OMB Circular A-133, as
awards expended sho 9
revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of.
OMB Circular A-133, as revised, will meet the requirements of this paragraph.
. In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient
shall fulfill the requirements for auditee responsibilities as provided in Subpart C of OMB Circular A-1331
as revised.
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the
event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and chooses to
have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of
the audit must be paid from non -Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMB
Circular A-133, as revised, and required by subparagraph (d) above, when required by Section .320 (d),
OMB Circular A-133, as revised, by or on behalf of the Recipient to:
The Division at each of the following addresses:
Department of Community Affairs
Office of Audit Services
• 2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurilla.parrish a@dca.state.fl.us]
and
Division of Emergency Management
Finance and Administration
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by
submission online at
htti):Hharvester.census.gov/fac/collect/ddeindex.htmi
And to an other Federal agencies and pass -through entities in accordance with Sections .320 .(e) and (f),
Y 9
OMB Circular A-133, as revised.
(f) Pursuant to Section .320 (f), GMB Circular A-133, as revised, the Recipient shall send
a co of the reporting package described in Section .320 (c), OMB Circular A-'133, as revised, and any
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management letter issued by the auditor, to the Division at the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurilla.parrish@dca.state.fl.us]
and
' Division -of Emergency Management
Finance and Administration
2555 Shumard oak Boulevard
Tallahassee, Florida 32399-2100
Y
(9) B the date due, send any reports, management letter, or other information required
to be submitted to the Division pursuant to this Agreement in accordance with OMB Circular A-! 33,
Florida Statutes and Chapters 10.550 (local governmental entities} or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General, as applicable.
(} Ph Reci ients should state the date that the reporting package was delivered to the
Rep submitting Recipient when submittn financial reporting packages to the Division for audits done 'in accordance with
OMB Circular A-133 or C h a P ters 10.550 (local governmental entities) or 10.650 (nonprofit and far -profit
organizations), Rules of the Auditor General, .
i If the audit shows that all or any portion of the funds disbursed were not spent in
' accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to
the Division of all funds not spent in accordance with these applicable regulations and Agreement
provisions within thirty days after the Division has notified the Recipient of such non-compliance.
The Recipient shall have all audits completed by an independent certified public
accountant IPA either a certified public accountant or a public accountant licensed under Chapter 473,
Fa. I Stat The IPA shall state that the audit complied with the applicable provisions noted above. The
audit must be received b the Division no later than nine months from the end of the Recipient's fiscal
year.
(7) REPORTS
a The Recipient shall provide the Division with quarterly reports and a close-out report.
reports shall include the current status and progress by the Recipient and all subrecipients and
These ep .
scribed in the Scope of Work and the expenditure of funds under '
subcontractors �n completing the work de P
this Agreement, in addition to any other information requested by the Division.
•(b) Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close-
out report. The ending dates for each quarter of the program year are March 31, .June 30, September 30
and December 31.
(c) The close --out report is due 60 days after termination of this Agreement or 60 days
after completion of the activities contained in this Agreement, whichever first occurs.
(d) if all required reports and copies are not sent to the Division or are not completed in a
manner acceptable to the Division, the Division may withhold further payments until they are completed or
may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that
the work product was completed in accordance with the Budget and Scope of Work.
...(e) The Recipient shall provide .additional program updates or information that may be
required by the Division.
(f) The Recipient shall provide additional reports and information identified in Attachment
E.
(8) MDNfTDRING.
The Recipient shall monitor its performance under this Agreement, as well as that of its
subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that
time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished
within the specified time periods, and other performance goals are being achieved. A review shall be
done for each function or activity in Attachment A to this Agreement, and reported in the quarterly report.
In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring
procedures may include but not be limited to, on -site visits by Division staff, limited scope audits, and/or
p roc y be.
limited
procedures. The Recipient agrees to comply and cooperate with any monitoring
.procedures/processes deemed appropriate by the Division. In the event that the Division or the
Department determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to
comply any with additional instructions provided by the Division or the Department to the Recipient
regarding such audit. The Recipient further agrees to comply and cooperate with any inspections,
reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor
General. In addition, the Division will monitor the performance and financial management by the
Recipient throughout the contract term to ensure timely completion of all tasks.
(9) LIAS I L IT'S
a Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla.
Stat. and the Recipient is sole/ responsible to parties it deals with in carrying out the terms of this
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Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties
arising from the work performance under this Agreement For purposes of this Agreement, Recipient
agrees that it is -not an employee or agent of the Division, but is an independent contractor. -
1 .r M• i,t�3 �►�W+ dlrti M-w•. �-.. tr. ry ���1 ~ rw�Rw � • •�M�4.�1 A.r-w.:.-y i �. r � ~r. �S'.:. .�•r.=n.
(b) -Any Recipient which is a state agency or subdivision, as defined in Section 768.28,
Fla. Stat., agrees .to be fully responsible for its negligent or tortious acts or omissions which result in
claims or suits against the Division, and agrees to be liable for any damages proximately caused by the
acts or omissions to the extent set forth in Section 768.28, Fla. Stat. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies: Nothing herein
shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract.
(10) DEFAULT.
If any of the following events occur ("Events of Default"), all obligations on the part of the
i
Division to make further payment of funds shall, if the Division elects, terminate and the Division has the
_ . oP tion.to exercise any of its remedies set forth in Paragraph (11). However, the Division may make
payments or partial payments after any Events of Default without waiving the right to exercise such
remedies, and without becoming liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient
fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous
agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its
obligations under this Agreement;
(b) If material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement and .the Recipient fails to cure this adverse change within thirty
days from the date written notice is sent by the Division.
(c) If any reports -required by this Agreement have not been submitted to the Division or
have been submitted with incorrect, incomplete or insufficient information;
(d) .If the Recipient has failed to perform and complete on time any of its obligations
under this Agreement.
(11) REMEDIES.
If an Event of Default occurs, then the Division may, after thirty calendar days written
notice to the P
Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one
P
or more of the following remedies, either concurrently or consecutively:
(i
a Terminate this Agreement, provided that the Recipient is given at least thirty days
prior written notice of the termination. The notice shall be effective when placed in the United States, first
class mail, postage prepaid, by registered or certified mail -return receipt requested, to the address in
paragraph (13) herein;
(b) Begin an appropriate legal or equitable action to enforce performance of this
Agreement, .
(c) Withhold or suspend payment of all or any part of a request for payment;
. ;•+i rF'. il�.�•,��tirMt•►t �••T+:s.��w i�" r� 'tit.. -►M�.•NuXK ����i"�rya�..a+ �j:.`ri`�+C•�•� .�. �•;... �` zJ.r .• ��'7.� • a:'.'�:�
(d) Require that the Recipient refund to the Division any monies used for ineligible
purposes under the laws, rules and regulations governing the use of these funds.
(e) Exercise any corrective or remedial actions, to include but not be limited to:
1. request additional information from the Recipient to determine the reasons for
or the extent of non-compliance or lack of performance,
2. issue a written warning to advise that more serious measures may be taken if
the situation is not corrected,
3. advise the Recipient to suspend, discontinue or refrain from incurring costs for
any activities ih question or
4. require the Recipient to reimburse the Division for the amount of costs incurred
for any items determined to be ineligible;
(f) Exercise any other rights or remedies which may be available under
law.
(g) Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in
this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive
any .other right or remedy of the Division, or affect the later exercise of the same right or remedy by the
Division for any other default by the Recipient.
(12) TERMINATION.
(a) The Division may terminate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations,
failure to perform on time, and refusal by the Recipient to permit public access to any document, paper,
letter, or other material subject to disclosure under Chapter 119, Fla. 5tat., as amended.
(b) The Division may terminate this Agreement for convenience or when it determines, in
its sole discretion that continuing the Agreement would not produce beneficial results in line with the
further expenditure of funds, by providing the Recipient with thirty calendar day's prior written notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience
through a written amendment of this. Agreement. The amendment will state the effective date of the
termination and the procedures for proper closeout of the Agreement.
(d) In the event that this Agreement is terminated, the Recipient will not incur new
obligations for the terminated portion of the Agreement after the Recipient has received the notification of
termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after
receipt of the termination notice will be disallowed, The Recipient shall not be relieved of liability to the
Division because of any breach of Agreement by the Recipient. The Division may, to the extent
authorized bylaw, withhold payments to the Recipient for the purpose of set-off until the exact amount of
damages due the Division from the Recipient .is determined.
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(13) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by
hand delivery, or first class, certified mail, return receipt requested, to the representative named below, at
the address below, and this notification attached to the original of this Agreement.
r
(b) The name and address of the Division contract manager for this Agreement is:
Michael Day, Community Assistance Consultant
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Telephone: (850) 488-9441
Fax: (850) 488-7842
Email: michael.day@em.myf1orida.com
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(c) The name and address of the Representative -of the Recipient responsible for the
administration of this Agreement is:
Joseph Zahralban, Assistant Fire Chief
1151 NW 7u` Street
Miami,. FL 33136
Telephone: 305-418-5402
• Fax: 305--416-5444
Email: azahralban@miamigov.com
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative
Will be provided as outlined in (13)(a) above.
(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement, a copy of the
unsigned subcontract must be forwarded to the Division for review and approval before it is executed by
the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by
the terms of this Agreement, (ii) the subcontractor is bound by all applicabie state and federal laws and
regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless against all claims of
whatever nature arising out of the subcontractor's performance of work under this Agreement, to the
extent allowed and required by law. The Recipient shall document in the quarterly report the
subcontractor's progress in performing its work under this Agreement.
. For each subcontract, the Recipient shall provide a written statement to the Division as to
whether that subcontractor is a minority vendor, as defined in Section 288.703, Fla. Stat.
(15) TERMS AND C0N DITIONS
• This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTACHMENTS '
• • "� a All -attachments t this=Agreement•are incorporated as if set out fully.
(3
{b} in the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of
. 9
the conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A — Budget and Scope of Work
Attachment B — Program Statutes, Regulations and Special Conditions
Attachment C -- Justification of Advance
Attachment D Reimbursement Check List
Attachment E— Warranties and Representations
.. Attachment F — Certification Regarding Debarment
Attachment G — Statement of Assurances
(17) FUNDING/CONSIDERATION
• {a} This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to exceed
$10,708,461, subject to the availability of funds. Attachment D specifies the required documentation
needed when submitting reimbursement under this agreement.
(b) Any advance payment under this Agreement is subject to Section 216.181 {16},
Fla.Stat.. and is contingent upon the approval of the Division and the Recipient's acceptance of the rights
of the Division under Paragraph (12)(b) of this Agreement. The amount which, may be advanced shall
not exceed the expected cash needs of the Recipient within the initial three months of the contract term.
For a federally funded contract, any advance payment is also subject to federal OMB Circulars A-87, A-
1102 A-122 and the Cash Management Improvement Act of 1996. In accordance with applicable OMB
Circulars, interest earned must be remitted to the Division either annually or quarterly based on the year
of the grant award. If an advance payment is requested, the budget data on which the request is based
and a justification statement shall be included in this Agreement as Attachment C. Attachment C will
specify the amount of advance payment needed and provide an explanation of the necessity for the
advance payment. In addition to Attachment C Recipients must also submit invoices, purchase orders,
>ition P
timesheets and other substantiating documentation for the advance payment to be considered.
c After the initial advance if any, payment shall be made on a reimbursement basis as needed.
The Recipient agrees to expend funds in accordance with the Budget and Scope of Work, Attachment
of this Agreement.
available to fund this
If the necessary funds are not a Agreement as a result of action by the United
States Congress, the fe
deral Office of Management and Budgeting, the State Chief Financial Officer or
under subparagraph { 19}(h) of this Agreement, all obligations on the part of the Division to make any
further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty
days of receiving notice from the Division. ,
(18) REPAYMENTS
All refunds or repayments due to the Division under this Agreement are to be made payable to
the order of "Department of Community Affairs" and mailed directly to the following address:
Department of Community Affairs
Cashier
Fiscal Management
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
I n accordance with Section 215.34{2}1 FIa. Stat., if a check or other draft is returned to the Division for
i collection, Recipient shall pay the ❑ivision'a service fee of $15.00 or 5% of the face amount of the
returned check or draft, whichever is greater.
(19) MANDATED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any later submission or response to a Division request, or in any submission or response to fulfill the
requirements of this Agreement All of said information, representations, and materials is incorporated by
reference. Additional special conditions are listed on Attachment B. The inaccuracy of the submissions
or any material changes shall, at the option of the Division and with thirty days written notice to the
Recipient, cause the termination of this Agreement and the release of the Division from all its obligations
to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision
Of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision
shall be null and void to the -extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement.
{d} This Agreement may be executed in any number of counterparts, any one of which
may ,be taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public
Law 101-335, 42 U.S.C. Section 12101 et sect.), which prohibits discrimination by public and private
entities on the basis of disabilityin employment, public accommodations, transportation, State and local
government services, and telecommunications.
(f) Those who have been placed on the convicted vendor list following a conviction
fora public entity crime or on the discriminate vendor list may not submit a bid on a contract to provide
P Y
io
any goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair'of a public building or public work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with a public entity, and may not transact business with any public entity in
excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor list.
(g) Any Recipient which is not a local government or state agency, and which
receives funds under this Agreement from the federal government, certifies, to the best of its knowledge
and belief, that it and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared
.. . ineligible, or voluntarily excluded from. covered .transactions by a federal department or agency;
2. have not, within a five-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining,
attempting t❑ obtain or performing a public (federal, state or local) transaction or contract under public
P 9 t P 9
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity {federal, state or local} with commission of any offenses enumerated in paragraph
19(9)2. of this certification; and
4. have not within a five-year period preceding this Agreement had one or more
public transactions {federal, state or local} terminated for cause or default.
If the Recipient is unable to certify to any of the statements in this certification, then the Recipient
shall attach an explanation to this Agreement.
In addition, the Recipient shall send to the Division {by.email or by facsimile transmission}
the completed "Certification Regarding Debarment, Suspension, Ineligibility And voluntary
Exclusion" (Attachment E) for each intended subcontractor which Recipient plans to fund under
this Agreement. The form must be received by the Division before the Recipient enters into a
contract with any subcontractor,
{h} The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat. or the Florida Constitution.
{i} All bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preaudit and postaudit thereof.
(j} Any bills for travel expenses shall be submitted in accordance with Section 1 12.06.1
Fla. Stat. The provisions of any special or local law, present or future, shall prevail over any conflicting
provisions in this section, but only to the extent of the conflict.
N The Division reserves the right to unilaterally cancel this Agreement if the Recipient
refuses to allow public access to all documents, papers, letters or other material subject to the provisions
of Chapter.119, .Fla. Stat., which the Recipient created or received under this Agreement.
(1) If the Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Division or be applied against the
Division's obligation to pay the contract amount.
(m) The State of Florida will not intentionally award publicly --funded contracts -to any
contractor who knowingly employs unauthorized alien*workers, constituting a violation of the employment
provisions contained in 8 V.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
CINKA. The Division shall consider the employment by any contractor of unauthorized aliens a violation
of Section. 274A(e) .of the INA, Such violation by. the Recipient of the employment provisions contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division.
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section
286.011, Fla. Stat.) with respect to the meetings of the Recipient's governing board or the meetings of
any subcommittee making recommendations to the governing board. All of these meetings shall be
publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available
to the public in accordance with Chapter 119, Fla. Stat.
(o) All unmanufactured and manufactured articles, materials and supplies which are
acquired for public use under this Agreement must have been produced in the United States as required
under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost.
(20) LOBBYING PROHIBITION
(a) No funds or other resources received from the Division under this Agreement may be used
directly or indirectly to influence legislation or any other official action by the Florida Legislature or any
state agency.
fib} The Recipient certifies, by its signature to this Agreement, that to the best of his or
her knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the Recipient-, any person for influencing or attempting to influence an officer or employee of any
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agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
2. if any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an'officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
i
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connection'with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete
I and submit Standard Form-LLL, "Disclosure Form to Report Lobbying."
3. The Recipient shall require that this certification be included in the award
= documents for all subawards {including subcontracts, sub grants, and contracts under grants, loans, an
cooperative agreements} and that all subrecipients shall certify and disclose.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
COPYRIGHT PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all
rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise.
an b If discovery or invention is developed in the course of or as a result of work or
{} y
services performed under this Agreement, or in any way connected with it, the Recipient shall refer the
discovery or invention to the Division for a determination whether the State of Florida will seek patent
P YP 9
protection in its name. An patent rights accruing under or in connection with the performance of this
Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable
material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in
connection'with the performance under this Agreement are transferred by the Recipient to the State of
Florida.
{c} Within thirty days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relating to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property
_
exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which .
accrue during performance of the Agreement.
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(22) LEGAL AUTHORIZATION.
The Recipient certifies that it has the legal authority to receive the funds under this
Agreement and that it's governing body has authorized the execution and acceptance of this Agreement.
The Recipient also certifies that the undersigned person has the -authority to legally execute and bind
Recipient to the terms of this Agreement.
(23) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as .
Attachment G. '
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT: CITY OF MIAMI
By:
Name and itle: Johnn Martinez. City Manager
Date: 31.�ft Sf l�
FID# t>q -60003�S
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By:
Name and Title: B an W. Loon Director
Date:
ATTEST:
Priscilla A. Thompson
City Clerk h
APPROVED AS TO FORM AND
CORRECTNESS:
Julie O. Bru
City Attorney
TRY"
CITY OF MIAMI, a municipal corporation
of the State of Florida
now -
John Martinez
City anager
APPROVE�TOI �1RANCE
REQUIR1
E�fVIENTS: /
Calvin Elli , Int rim Director
Departure t of isk Management
EXHIBIT --I
THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMENT:
NOTE: !f the resources awarded to the Recipient are from more than one Federal program, provide the
same Information shown below for each Federal program and show total Federal resources awarded.
Federal Program
Federal agency: Urban Area Security Initiative (UASI)
Catalog of Federal Domestic Assistance title and number: 97.067
Award amount: $10,708,461
THE FO
LLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED
UNDER THIS AGREEMENT:
NOTE- !f the resources awarded to the Recipient represent more than one Federal program, list applicable
compliance uirerments for each Federal program in the same manner as shown below.
P re 9
Federal Program:
List applicable compliance requirements as follows.
1 Recipient �s to use funding ' din to perform the following eligible activities as identified in the United
.
States Department of Homeland Security, Federal Emergency Management Agency, National
Preparedness Directorate Fiscal Year 2009-10 State Homeland Security Grant Program
(SHSGP), consistent with the Department of Homeland Security State Strategy.
16
9
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2. Recipient is subject to all administrative and financial requirements as set forth in this Agreement,
or will be in violation of the terms of the Agreement.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be provided
to the Recipient.
Attachment A
Budget and Scope of Work
Proposed Program Budget
Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to utilize the
"Proposed Program Budget" as a guide for completing the "Budges Detail Worksheet" below.
The equipment category will require a "Detailed Budget Worksheet" including the proposed equipment to be purchased and the
corresponding Authorized Equipment List (A.BL) reference number. The AEL can be found at ►►w w.rkb.us.
The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However. 25% of the award
allocation has to be used for eligible LETP- Type activities. .
However, at the discretion of the Recipient, funds allocated to Management and Administration costs {as described in the "Proposed
Program Budget"} may be put towards Programmatic cosh instead. However, no more ihan 3% of each Recipients' total award may
be expended on Management and Administration costs. :
Budbet ]Detail Worksheet
• • •The Recipient is required to provide a completed budget detail work -sheet, to the Division, which
accounts for the total award as described in the
'"Proposed Program Budget".
If any changes need to be made to the "Budget Detail Worksheet", after the execution of this agreement, contact the grant manager listed in this
agreement via email or letter.
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' tn�t .Cflst= z ,•Total Cs'
�Aq��o�.�cy�a..,ble�y/Piannin �nsfs. =,� �f 1.. r1iLQuant ty . -p. �f_ �` ,�,� �.,IFjj`
y.�+•5,'r3i.a.Ti ��� 'Y• G :Xa. .:+� 3!'� �� r'i1 ►1.Y:��17►: ' �Wft•��:.T.�� �a��.. �7.4Mii�'
Developing hazard/threat-specif c annexes that incorporate the range of
prevention, protection, response, and recoveg activities
Developing and implementing homeland security support programs and
adopting ongoing DHS national initiatives
Developing related terrorism prevention activities
Developing and enhancing plans and protocols
1. Emergency Public info/Warning (Split between PIanning and 1
$100,000
Equipment)
1
$350,000
2. Regional Project PIanning• 1
$93,340.45
3. Regional PIanning, Training and Exercise (Split between 1
$50,000
Planning, Training, and Exercise)
• 1
$50,000
4. Planning, Training and Exercise (Split between PIanning,
Training, and Exercise) 1
$100,000
5. Planning, Training and Exercise (Split between PIanning, 1
$50.DD0
Training, and Exercise)
6. Personnel and Asset Tracking (Split between Planning and
Equipment)
7. Disaster Plans Updates
Developing or conducting assessments
1. Vulnerability/Risk Assessment 1
$25►000
1
$100, 000
2. CIAR Assessments 1
$980397
3. Vulnerability Assessment fo r MDFR Headquarters
Hiring of full or part-time staff or contractors/consultants to assist With
planning activities (not for the purpose of hiring public safety personnel
.
fulfilling traditional public safety duties)
1. Emergency Management Planner 1
$147,000
' 1
$329,000
2. Emergency Manager Planning Coordinator 1
$147,000
1
$75,000
3. RegionaI Program Coordinator 1
$40,000
1
$140,000 '
4. Emergency Management Specialist
5. ECC Planner Sustainment
6. IntelIigence Analysts
19
i
. 20
Training Workshops and Conferences
1. EOC/Sectional Training and Drill
1
$57,052.66
1
$130,DDD '
2. All Hazards Incident Command Training and Backfiii
1
$70►0DO
1
$275,DDD
3. FieId Force Maneuvers Training and Exercise OT/Backfill
1
$15D,DJa
4. All hazards field training prop
1
$97,7B7.65
5. Training, exercise overtime and equipment (to include USAR,
Hazmat, Dive and EOC) (Split between Equipment, Training,
1
$2Dd,DDO
and Exercise)
1
$5D,ODD
6. Regional Planning, Training and Exercise {Split between
Planning, Training, and Exercise}
1
$33,DOD
1
$85,DDD
7. Region 7 Forensics Computers {Split between Equipment and
1
$19,602
Training}
1
$23,974
B. Planning, Training and Exercise {Split between PIanning,
1
$200,000
Training, and Exercise}
1
$252,364
1
$50,DDO
9. Anti -Terrorism Awareness and Educational Materials
10. FLU5AR Training
11. Planning, Training and ' Exercise (Split between Planning,
Training, and Exercise)
12. T!_O Training and Other conferences
13. Countywide Hospital Disaster Preparedness Training
14. Public Awareness Campaign
15. TLO Training
Full or Part -Time Staff or Contractors/Consultants .
Travel
Supplies
Tuition for higher education
Other items
'
A complete list of FEMA approved courses may be found at %�-A,,►l.o' .usdo'.gaN'/i=EMA/docs/Elieible Federal Courses.pdf
~�A �? IC. +�� ! r i C
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Design, Develop, Conduct and Evaluate an Exercise
1. Training, exercise overtime and equipment (to include USAR,
1 $150,DD4
Harmat, Dive and ECC) (Split between Equipment, Training,
and Exercise)
. 1 $50,DD0
2. Regional Planning, Training and Exercise (Split between
Planning, Training, and Exercise)
1 $75,000
1 $50,000
3. Monroe Recovery and COOP Exercise
1 $50,0D0
4. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
5. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
Exercise Planning Workshop - Grant funds may be used to plan and
conduct an Exercise Planning Workshop to include costs related to
planning, meeting space and other rheeting costs, facilitation costs,
materials and supplies, travel and exercise plan development.
Full or Part -Time Staff or Contractors/Consultants - Full, or part-time
staff may be hired to support exercise -related activities. Payment of
salaries and fringe benefits must be in accordance with the policies of the
state or local unit(s) of government and have the approval of the state or
the awarding agency, whichever is applicable. The services of
contractors/consultants may also.be procured to support the design,
development, conduct and evaluation of CERNE exercises. 7be
applicant's formal written procurement policy or the Federal Acquisition
Regulations (FAR) must be followed.
Overtime and backflI costs— Overtime and back -fill costs, including
expenses for part-time and volunteer emergency response personnel
participating in FEMA exercises
Implementation of HSEEP '
Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are
allowable as expenses by employees who are on travel status for official
business related to the planning and conduct of the exercise project(s).
These costs must be in accordance with state law as highlighted in the
OJP Financial Guide. States must also follow state regulations regarding
travel. If a state or territory does not have a travel policy they must
follow federal guidelines and rates, as explained in the OJP Financial
Guide. For further information on federal law pertaining to travel costs
please refer to htM://mNii%,.oip.usdQi.gov/FinQuide.
Supplies - Supplies are items that are expended or consumed -during the
course of the planning and conduct of the exercise projeet(s) (e.g.,
copying paper, gloves, tape,.non-Sterile masks, and disposable protective
equipment).
-
Other items - These costs include the rental of spaccAocations for
exercise planning and conduct, exercise signs, badges, etc,
1.
Mobile Data Terminals (AEL# Q4HW-01-MOBL)
1
$200,325
1
$90,DW
2.
Fixed License Plate Reader (AELN 04MD-01-CMRA)
1
$S2,922.58
3.
integrated Computer Hardware/Operating
1
$12,000
System/Communications (AEL# 04HW-01-IHNW)
1
$70,000
4,
Weather Bug (licenses) (AEL# 04SN-01-XMIT)
1
$1,881
1
$ 4 5,000
• S.
Region 7 Forensics Computers (Split between Equipment and
Training) (AEL# 04HW-01-INHW)
1
$79,423
5.
Incident Command Tracking System Software (AEL# 04AP-05-
CDS5)
1
$4$,448
•
1
$130,0oD
7.
POC Computer Units for WEB EOC Connectivity (AEL# 04HW-
01-MDBL)
1
$100,0D0
8.
Fire* Service Intelligence, Enterprise (AEL# 04MD-02-PROJ,
04MD-03-D5P, 04MD-01-CMRA, 04HW-01-INHW, 04HW-01-
HHCD, 04HW-01-MOEL)
9.
EMS Tablet Equipment (AEL# 04HW-01-iNHW)
10.
Personnel and Asset Tracking (Split between Planning and
Equipment) (AEL# 04AP-02-OAPT)
11.
Video Forensics (AEL# 04HW-0I-DTOP, 04HW-02-5TOR,
04MD-03-D15P, 04HW-07-ALL1, 04HW-01-SRVR)
iit y��}�1�+ •,Py,�••i1+� /ri •1 }: 'p•.r �-ti-'C • N'��►:.�y... �jl:r,n + � ..�► i•r.e•,,1.kt'.f�fli 1=�:. '�•f,Jy �J'iwf,.:+M�}.rTT' Yr-r'Y e+r:'�' -ice '�i ��.]r t't�• .s•�� y�r yr,Y��'� i r����•!: �- ^ 'f,. "�•,,�'r, j T'�:..;,,.Y
Cyber ircu � -ffifiancernent.dqulpmc t , . 6Vga{ cr:: rry xi ' f�'S:i?�L i+71'tisxs l i►s...R •--L�
1.
NetMotion/Mobile Data Project (AEL# 05EN-00-ETRN)
1
$401040
1
$10,0D0 .
2.
Region 7.Forensics Computers (AEL# 05HS-00-FRNS)
1
$50,000
3.
Firewali Protection for Police Computer Network (AEL# 05NP-
00-FWAL)
r -.t� ,: �.,... �., :�� . tit., + t ;t kr� ..�`a{ • ► , . ;
r 7:. ^;L <- .,::.t+r•^ ���Js• l+ ..A:-«" r •[: •r :.•r n. ry ,•?�;. r LILT: 7 x�y[ 1, ' �,►jij, +1c. L: `r p .C" ,w
:i1��,�, '�� 1/..:��.irry L=.+r• :7•`i11,��•M �•L� �1: ' y_ -• %��t'i' �"'� ��f• : r • •"'r' �L+r:7. r:r �M1, ... }=T • }�� .+Tr..tr•`���
r� ...• ir.� f` ..+-... C.fi r. � sY•�i^�!%� 1 i �I��f ..i". � �•'. • .'rti. i �.w .' ►cLL 1 r rC�
�.� y }t ' f` .
mmunicauonsequ�pment��µ.`-�'`� >r•�;:,�=',•,..• ��.' ry.. •r-.:�,_�;:��•;;sx.•:, t,[•-�:,.���n�= �•.. ":,xr
.4/ 'W •r ate• •.�/i�i i' i•` �• F• y r t R�,.. Z. �H1.•
iA •t�j +i. 1. • M�i�•
a:�•�i-. 'r .•7:: .i: :)r Tar• ,a ir; ?� �.+f;r'i�'S .•.1�.+ .'Jl �iy..+• :K •.- ? ;: 7r-.r
ti �;L': ... ���i•I'iirt
l .l.r
J r• �h�+�iM.i.rr�....�r.�-r..�.f. rA.•N-•ww�+-V7r�•W.�r�i�Y.►F.-rS�F.-•rr.Mr-•rr�--.Mr-/'.•tea..-.�MwwwW�M-w��.•• .M
1• interoperable Communications Radios (AEL# 06CP-01-PORT) 1
1
2. Emergency Public Info/Warning (Split between Planning and
Equipment) (AEL# 06CC-05-PRTY) 1
• 1
3. EOC Enhancements (AEL# 06CC-02-DSAD) 1
1
4. SatelIite Phone Sustainment (AEL# 06CC-03-SATP) 1
1
S. Blackberry Replacement Cache Citywide (AEL# 06CC-02- 1
DSA D) 1
1
6. Blackberry Sustainment Gtywide (AEL# 06CC-02-D5AD) 1
7. Ethernet Secured @ Fire College (AEL# 06CC-05-PRTY)
8. Direct TV Sustainment for J I C &MCU (AEL# 06CC-02-D5AD)
9. TacPack Sustainment (AEL# 06CC-02-DSAD)
10. Sustainment for Mobile Command Vehicle (AEL# 06CC-02-
DSA D)
11. Video Conferencing (AEL# 06CP-05-VCON)
12. 800 MHz Radios (AEL# D6CP-01-MOBL)
Zit6ttion=Eguipment�=
+f YSi� +:JC:'..: {Z.7+:■.t +r-�?s•T-:...r Tt:�■! z...xi�'ri•r7 1 F/... •, + r, ti r.� ••: .S
1. Bomb Detection Canine (AEL# 07ED-01-DOGS) 1
■r•':ry� �•}- 7�c,F:- �• �,.. T.• + {'►r rJ•'su..a �' "�Yj � 4 +'+.CiLr�•,,a-�C�i�•rFsr•'�.�.ti�,'�'�e-�T�.,'�r•� S ..:�w �• rr!'v:..r. ... '�-�'+ iS_.5��1'' f► �.
Dzcontryn�nation_&ig ment (HSGP only
: 2':.}y[
�- ■ dam..•s+:�;'4
L+�3;•i".1`.'1^-�1?cti:r.C�..P■4�d'i�S�� n7j►7tii'ii�t.�t'�1��Ti r A+
1. WMD Decontamination System for Emergency Vehicles (AEL# 1
OBD2-02-MCDS)
1
2. Mass Decon Nozzles (AEL# 08D2-02-EDCS)
:� � wi-:;: '-K ! �:7'R .lie L:.' � Jlw✓�..:.S,r�•' �taLii�'/r { ' r.{i.7a'.='w'iirSA+L. �+ :L'.�r y J:.i.,s'%Ai:•[^'k� j' ' r��s�-0
pn '
rsw: r uw�n'3r...'7''L.i�:'rt .. ?Ir. r'�s .Ar
n�i::'
4� 1 J
�": r.n+. y.. •.:L•�^;3n -- �:.•' j•..j s�r r- : •�i �•r�'� �Rix
il" '.• iyT C... �•Hrr+. ' N '�"�•lwji.: r ;•� Owerx f ,y, ;rJ.r �;• .•i�l`
1. Generator (AEL# IOGE-00-GENR) 1
• 1
2. Backup Portable Emergency Electric Power (AEL# LOGE-00- 1
GENR)
3. Emergency Generator (AEL# 10GE-OD-G ENR)
$189,000
$200,ODD
$115,001.3 2
$23,400
$10,0DO
$90,D04
$27,ODO
$3,750
$1,077
$360.b0
$118,397
$313, 440.99
$9,004.32
$ 60,OOO
$37,389
.M�."1�:•1F:i �d'l�L'-Taa���4 a•M•YS��J� W. .r.�.rii �
Iwpnn-
?�- rj�T:;�'L•.�.r•` •fir►w_"Z'`+�i •,'rl-,�1�:��? y�'4�'
$ 63, 295
$50,000
$ 65,000
trams .: :�Y•1 �tr�.,. i=, 0,6.,••rr' ^'i ;K•. :-rr{�! .. �•� h►.:�y y.4 .. N'i 'Y;..+'�l r!f %, .. j.} rh:';ti.}. rys��+ „•l r
�: •i �� ..� \; F i• Z!.•. rri.'T: L i ri `i'r•'ir y %. i":r•• s •✓' - T• iw}
; ;CBRNE:r�ferenceimateiiels ; ,•,�,�, '� .t �: �. f j."a -; .
.r•a . . 'rh•. ii^-� .v•�.%':,.SF:. rr- •i�w. .�:':y.•i;•+� ".s% ,... 'A�{'�'..: !•1r:.:�.l�rr. it1.. �%?
,rw .-!1 L*+� �,. �• M. r� - irr.�F J 3 . .,,-,.� .,w L �'1i!'•1�tir=+� r J=f�• k.u{.���Y..r•:+.r� µr�'r.i *� n.;vd:�L��} •:Lrr. .� • yy.:a. �■t' I..�Ly1•• �•r� L"•'� t��i r•1•�''•'1A*� �' "��•i!�•• .{Y.
�y :ice nits i• :� d r•�+•: �Lj• %�.i r�, X►�' . �a?+ ' .� •i`rl � �' "�'� �{ti�r T�aA�'Fi � �•,y ��Y'�'s�.+ �}�� � • � �+'�st �:.
-BR E,in jdcnt�res nse vehicles.: _':.�. : ' i �' ,: } }r• � = {'j`;x ' ,1tit'`;�a f r .r: . n ,. _ - L _ 4 }�.• lak • �.�! �'. 7"1!�:�1 177�L�:`I�r+,s•T alr ' ti. 7:�..w . fi•t.'
+�J�q�•r�'-,F.��1 ��+'Ate:r,-�r•,:.r+r*C:�i,•�r'►!:+�'1ir•r_ .�'S.'7: l: •M �:�� �S,r] �"►ti:rr .'..: i.. �"7!.r'G!..:frh�+�"�rrlil.. ��i .� : .�f;�'G a� ri •.a
25
1. SWATSUVs for CBRNE Response (AEL# 12VE-00-MISS) 1 $1QD,UDD
1 $10,O00
2. Equipment Trailer (SWAT) (AEL# 12TR-ODTEQP) 1 $198►Qa0
3. Special Mission CBRNE Grime Scene investigation (AEL# 12VE- 1 $53,434.48
GD-MISS) 1 $141,958
4. Command Van (AEL# 12VE-OG-CMDV)
S. Emergency Animal Care and Rescue Unit (AEL# 12VE-DD-
MiSS)
_ , , _,. . • . �►; �: i '. r. i"+ 1 i" ,+ -Irk,? . •r , t:;.�; : . i ti;^1��.n s .
�: • t� e:!.1' yr' ? r • Y�-+ �l { ".r�,,; "i '4' rSl. Vx•. y ,fir Z" Fii. �. 1. 1
•tr-.,: 1 J `h: yti7jLti SrG' ' `r1"SC: f Sz:.•:..•' r� ��S. t ', T' • ,'.. RNt : �,r. • h , rr . " �'' ~L4�+�
�s f L. j F► T� "'�»i• +� .::F�.'�R' ►` r►wi}r °r'y� qi =t{ �. ► r2w iiS�.i.?,j �S s� �A fJ-fl~.s,i:l raj N r ..lst"V:J:�: L'.i . �i. r 1 r L,.7 ��. [,.1..�.... ,1_r. k; �••.
-Terronsm'ti}nc� gent prevcntionrcqurpmentyc�., i. „ �'�[...� �.,f�•K:��,:ff '�no?'�:cJ'r�.,=f� �'�'� ::+-.'..�*.�tr`�'.';rx�..+ 4
��E'�hi3�.s�'r�4'f75i+i�%Illy:r�.��'�'��'_i':Lei'.fi::i?r�.er�n]aLil`r.:•�:.��•'=- � '4.��:• i..'•�'.•�:�•r �:,,. •Hy. r�. �r'.•..•. ,►.... F� �� :'�_
1. Emergency Notification System for South Florida Region 1 $170,000
(AEL# 13IT-00-ALRT) 1 $100,D00
2. Surveillance Detection (AEL# 13LE-DO-SURV) 1 $498,818.64
1 $ 200,E
3. Guidestar (AEL# 131T-DO-1 NTQ
4. Investigative/intelligence Hardware (AEL# 131T DO-INTL)
�j r ..• .r•. Zt'; .•'.. .+a�•r T,r,,.,.r�. ��rl.L�}-r..r�j„.',►.;:.t7i�t u�3yi = �' ' •��,i u:;�: ��+�{.:,�'�•' k'�N':�-}�k�'q'
.i.:�-. �• '' rat, pf�'X'r�����Ez F4 �?.�1•A'r.'�.r . S- ji-t'•''A �►�'- 'J��� +t��'`•r.�} +t0":+r ,! y-�'#•.t f flt a�,''w�"�� �.ti,. :':1�� ��t�. �: _. �,t�� : 11I'
Lam: n .+C ?
PP�ys�cal4securit! enhancementrcquipmentw�k,::'•~ , r�K1�;
J�.n • 1 :1 n .~•.• S- W .: yY•�:.-.r .,a ...r.�..� Z��3 -.'.• .:..Ltr'1i �•':i. wz�.4:•.a� Sx► N .r�:�it�wi�
�:�..�:. ��`.:'L�.2•i1:.CssSi=1"►.r�T:.•rZtw.::,ti�C ,L•�etii�t:r:7:�i1..�..wsl_ � �.r�'ZT.�i
1. B5O Warehouse Security (AEL# 145W-01 VIDA) 1 $50,000
1 $5D,DOD
2. Target Hardening -- MIA (AEL# 14SW-0I-WALL) 1 $50,000
1 $5,000
3. Target Hardening - Miami Dade Transit (AEL# 145W-01- 1 $348,112
DOOR)
4• Critical infrastructure Documentation Kit (AEL# 14SW-01- 1 $30,000
SIDP)
1 $50,000
5. CCTV Project (AEL# 145W-01-VIDA)
1 $30,OOD
B. Security Alarm for Major Sewer Pump Station (AEL# 145W-
01-ALRM)
7. Security Cameras for Water Tank/Pump Station (AEL# 14SW-
01-VIDA)
B. Security Fence -Public Works Yard (AEL# 14SW-01-WALL)
•. �.r w� G . f�� • "sr.. .. . s r.r ..'+,,�.LS •rj_.r. `: • •i .i ry � r ` .•: ,�. a+r' f..:t:"J'"r.J ••si'�s:�• • 1.��. � • i y. ti r-. . i• r�'
r•ia � . �4.. Z .r in$pc�t�on�� r-. :.•C , i:i:1� - •::r, y�� r..r.+.:� .�i..r»d.tii: _ 1• �•J 1„•.• _. .i::aii . � ::t: �'x • •.. X� � 'p L:. ' a �.:: w+ � �• 1. r4:
. Twr v � • • j'f :�- .mow •; •., . _ � Y✓ H. �..• � r, •, 11,, r .rid r �-,,'"�„ •l�1�:} r•� .i.•, �.. r{� �• ..;• .�
p: �J{j.:�+ A Y' CZ :•t�i'f./7t�'• i�J���Sr�lr °~i' « r • {«w�.�}��7 ,}[... r ... ••:r r• !. .��:i, s:+ •.L_;w* '•M'_�h{Lr
and{ Screenin systems rr .. : �...,.r., . _. `�'=r.�=:k .-. ,�• •, ,� rn ,�;x� �.:: v.'
;. t � ,� :�s{: .. � . +•.•..��..- ,--,i�:���...,x"... ,w.�:'� -, r.,q�*.�-.-«3r�`ti.r.: ,. .-a. _ :�r:�
.7 •.'-q.}[fiti l'r•SL�. LI �•J f• {:.., ..C�..r..te:�.�: y ✓. .:. • �• �. L: Y��, !' -, y!•.; i•`• 1i �"
�. Wit+• :' [ 'T•Y• Cr .r.' :�•' `i aye i'ti•'��r�f�'�C.�. �'• w ::fir'.. •'+..'•ry fi •, • r. s•^�t•;`.��ri ',r..'wrl-,•'}:�.w:if'. •-'.•S7. I.y ..t�l- '1 .-• .•.. w4 L?'y.-•ti ��'•lt lD : ,fL 1��
;•V':},ri:�•�r' •�:s` ••t::lfr::t�,.��':-,•�asy��:•i:''•:::It•';..` '�::a: •: •r,;:�.r_a,,.«.�:7r1►��•l ��x• ''.fir' :�•._.r��•,'I_R"" � :y .���v..._ .tS�rt.��t.s�YLr�.�. o).• ��•1•:. �'_-:.,.:.i..,.���.•:.A'•.•. � ..�...;r•-,71��w {.
N.•. •..•ti.'c ;and.Mittgation;Equip m6nt�(HSGP only}r-,� ".._;_ . r•r,r., .�.. 1::
A �r'f-'icui'rure Terransni Prcventi6ptRcspons ' �`• ���- •;i::
G:� •r:'r.: l 'e.�.-t;•,.,,�N' •, = �4. i�, y F: rtai.:-•l-i�e .�.. .r�••>.ri.:.-r t� :'.:.;«:.:: n +r, , .r,�s�s• ►.� a..: r • •...
• _ i4 .t s , -r_• . r i' �;+M •.,!►r! � ��rr�iyi�-'�S'•�••r.*1 :r-� %� •T. -�••=�it�'' . .��.+y`•\T}��}' �t PCs"-S��
.. ■... rr.. r. , . s ,, •+�� T ar- Yl:ti! x:=�f3;r. ri' ''4 r.t L.•.,.r i s. ♦.•,":��'etn:• tir�ti� �i •� �:•�T"- 'Vff-
�. .4[ri:; ti^i^d:�rr: �5:� }.J AhT"4 ,'L ritiY r•�r:Si�-T! �S�:s �' � ` �'� !,~'•,,'�'' s�'~•-1�sY f r '� •'�•'C �• �7-"iLr.y► •�•.:�r.F:•f�.:!��- i�'•� i��'��� i �•-�a'i.`�•3'• [ •'7
CBRNEPrevcnt�on:and'Rcsponsc�Klatercraft���;;z:";`L �,'=7�� ��-� t~` �w�:r?�:;,;.: �•:z�,°` . '..���:
•
�'�er:.'ry�::-:'!:iF*�1:Cla::`r.+S�rS71��a.:.I+a�la:Y-lls�ii:i`+L:�.`sty.�..l.f:�•a .a• r :.�
1. `-UASi Fire Vessel Maintenance &Equipment (AFL# 171lVC-00- 1 $100,000
BOAT} 1 $18 B,397
1 $226,796
2, Rigid Hull inflatable Boat (AEL# 17WC 00-BOAT)
3. 28 Foot Fire Boat (AEL# 17WC-DO-BOAT)
-H.• .••��•:s; w; f...I�A r:� 'f ;•..� 7 '. •. � �L. - � �', �,1 .•ti: '.� ,•.. •.....- '�•' .r ,, I•�.: •,' r i •ji �.�--t' .i!� • ri Z+.r•.
ss.., -, " r .. fit: '[: ? a •r rr r : ..1.{ .-L':J:. �� .z �•._-s,. .` yY.. ,�Ir;..> .k�r .:�t:w.�r•� Y,w .r.•• _, r_,.;r:r� w•r'.yl:•y�: r r Y..,; ;�>3. ?f. -►'r .7U:.
f ation:`Equi inept.: �r•. .. v _ "• -, ... ; ,, , �r { ;;�. ": 'µ�:� _ :, .
C:BRI�EAY r:• r.. i ,i�i.:�„:�.::.; . �:s{•; 'i.� ..•,} ; : ys•
•'S'� ��,t:.►; �; «i�r •{•r7; •' r J..F: � rz• ti. s:.'i' . = w'7`.., �.. r •,
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{,.. .^ w�,� �,y 7.�• �. ••H •i •••!,+�' �,+;': iL ' �',! -d..l R�� �l
it rtE°!` ,,�r''• , I ..p + fr Elul
i�' �•7�,. lMIy^ �uJlliL.i ll Y^�•L �vgisticai+supportC .JY x.F� %r+n► aaS! �t�ii J• •'�•rtJrl.s�rth.. -
26
1. POD Logistical System (AEL# 19MH-00-CONT) 1 $1400000
'.,n...rw..w".�� _. �a�+•i jHi. .�,• • •1� :�f: �•1� �: ; YYrk� .r. i,. 4-,N4*P_,
iIl I..+Ii `1. •1 ����:z���=►'� '1' �yf �'' �j � �`+^ z � 3ytill''�r .�:":;���},•*r,��'��=i�. h. • • � l �` j.ij V '•-jE•: • � R � r�.VCT • �•.:,•� r� �. ! r�111Pment!.k� }�`i�r ?: x� � r�•ulp1• t��� _ • i i:7. �I�1 t Lam►:
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_ r _ r�l'ritfen;appro alfmustbc.pro� id'ed:�
a=Dthtc;aiathnrazrtdHcquipment�co`st;�jnclude } coas[riiciion:or'renvvatian. cost:in ;category'.
L� .a 1 ;'M i �• 1 ...=r•.- !" �' �fi''• .... �i••Ir' i 1•.:ti.k���iMlift ►4L•1•,.., =:1 ,f3'.�"r�t\ram
41
�. ..rwa4!.ir�:iij�I:Tyy•'.T ►�'M�Iti;rr.•Ik=-�•��-•-e/''i :"S' .i••'���'�i!-••C',�� Sl.�� i ti�{7il�.Z'lyi;ti:�'::',.f�1�'1 I�.y_; �i'G :Iti�.'1 �'�� �� : �J' ar7�ft�i��.'� .�� r►•� :A��;�i� � .a,-..7 [T.�r.:+��ti�'►r11+i�•f/ti...i..="�r�l�L�'�1
�FEiti►lA n r;;tv ic;us.� of an ;#undsffar;c�nstruction;or reno1=ation � .: � ,;,, '�F ��,{4f ,�'. t , .,• ►: .�t.-.., t.ti �..:-4-
1• Mobile Command Vehieie 5ustainment {AEL 21GN- 1Z0,000
MAIN) 1 $504000
2. Repair and replacement for UASI purchased equipment (AEL#
21GN-DO-MAIN) - 1 • $4,499.91
3. Training, exercise overtime and equipment {to include USAR,
Hazmat, Dive and E0Q (Split between Equipment, Training, 1. $272,500
and Exercise) (AEL# 21G N-DD-TRNG)
4. Target Hardening - MOPD Headquarters (AEL#f 21GN-00-INST)
IQ
IL R. k
k 7 � a •Ii' r S. .- �' 7� W �
-:
OF
Up to 50 percent of total program funds may be used for personnel and
personnel -related activities
ft
OA
It ern end. l�
.jfable' ana ndd •*m'in�sfrat�vnzps#s
Hiring of full-time or part-time staff or contractors/consultants:
:1- To assist with the management of the respective grant
program
:1= To assist with application requirements of the grant program
,J: To assist with the compliancy with reporting and data .
collection as it may relate to the grant program
1. Management and Administrative Cost 1 $321,253
Development of operating plans for information collection and
processing necessary to respond to DHSIODP data calls.
Overtime and backfill costs -- Overtime expenses are defined as the
result of personnel who worked over and above their norrnal scheduled
daily or weeldy worked time in the performance of FEMA — approved
activities. Back -fill Costs also called "Overtime as Backfll" are defined
as expenses from the result of personnel who are working overtime in -
order to perform the duties of other personnel who are temporarily
assigned to FEMA— approved activities outside their core
responsibilities. Neither overtime nor backfill expenses are the result of
an increase of Full— Time Equivalent (FTEs) employees. These costs are
allowed only to the extent the payment for such services is in accordance
with the policies of the state or unit(s) of local government and has the
approval of the state or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. plat is, an employee of a unit of
government may not receive compensation from their unit or agency of
government AND from an award for a single period of time (e.g., 1:00
pm to 5:00 pm), even though such work may benefit both activities.
Fringe benefits on overtime hours are limited -to Federal Insurance
Contributions Act (FICA), Workers' Compensation and Unemployment
Compensation.
Travel expenses
Meeting -related expenses (For a complete list of allowable meeting -
related expenses, please review the GJP Financial Guide at
http :llw,%Nv. ojp. u sdoj. gov/Fin G u i de),
Acquisition of authorized office equipment, including personal ,
computers, laptop computers, printers, LCD projectors, and other
equipment or software which may be required to support the
implementation of the homeland security strategy.
4
27
The foIIowing are aIloK'abit only within the contract period:
4. Recurring fees/charge5 associated with ctruin equipment, such as
cell phones, faxes, etc
• L Leasing and/or renting of space for newly hired personnel to
administer programs within the grant program.
28
TOTAL I $10,708j461-00
�. Scope of Work .
Funding is provided to perform eligible activities as identified in the Office of Grants and Training Fiscal Year 2010 Urban Area Security
Initiative (UASI) Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Area Strategy. Eligible
activitics are outlined in the Scope of Work for each category below:
I. Categories and Eligible Activities
Urban Area Security Initiative -
FY2010 UAS1 allowable costs are divided into the following categories: planning, organization, equipment, training, mercises,
management and administration cost are allowable cost. Up to 25% of UAS1 funds must be dedicated towards law enforcement
terrorism prevention -oriented planning, organization, training, exercise and equipment activities. Each category's allowable costs
have been listed in the "Budget Detail Worksheet" above.
A. Planning
Developing hazard/thresh-specific annexes thzt incorporate the range of prevention, protection, response, and recovery
activities.
Developing and implementing homeland security support programs and adopting DHS national initiatives including but not
limited to the following:
■ implementing the National Preparedness Guidelines
• Pre -event recovery planning
■ implementing the National Infrastructure Protection Plan and associated Sector Specific Plans
• Enhancing and implementing Statewide Communication Interoperability Plans (SCIP) and Tactical Interoperable
Communications Plans MCP} that align with the goals, objectives, and initiatives of the National Emergency
Communications Plan {N•ECP}
• Costs associated with the adoption, implementation, and adherence to N1MS compliance requirements, including
implementing the NI IS National Credentialing Framework
• Modifying existing incident management and EQP$ to ensure proper alignment with the 31%1RF coordinating structures,
processes, and protocols
■ Establishing or enhancing mutual aid agreements
■ Developing communications and interoperability protocols and solutions
• Conducting local, regional, and tribal program implementation meetings
• Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NMS
Integration Center (NIC)
• Designing State and local geospatial data systems
■ Conducting public education and outreach campaigns, including promoting individual, family, and business emergency
preparedness; alerts and warnings education; and evacuation plans as well as CBRNE prevention awareness
■ Preparing materials for State Preparedness Reports (SPRs)
• WHTI implementation activities including the issuance of Y►rHTi-compliant tribal identification cards
Developing related terrorism prevention activities including:
■ Developing law enforcement prevention activities, to include establishing and/or enhancing a fusion center
• Hiring an IT specialist to plan, develop, and implement the IT applications necessary fora fusion center
• Developing and planning for information/intelligence sharing groups
• Hiring contractors and consultants to make recommendations on the development of capabilities at State and Major Urban
Area fusion centers; s6ch centers should be designed in support of the analytic and other baseline capabilities as outlined in
the Global Justice Information Sharing Initiative's (Global) Baseline Capabilities for State and Major tlrbcrn .&ecr Fusion
Centers
■ integrating and coordinating public health care, public safety,, and health Security data -gathering (threats to human and
animal health) within State and Major Urban Area fusion centers to achieve early warning and mitigation of health events
• Integrating and coordinating private sector participation with fusion Center activities
■ Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National
Crime Information Center (NCIC) and integrated Automated Fingerprint identification System (L4FiS), as appropriate
• Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery
■ Multi -discipline preparation across first responder community, including EMS for response to catastrophic events and acts
of terrorism
• Accessible public informationteducation: printed and electronic materials, public service announcements, seminars/town
hall meetings, and web postings coordinated through local Citizen Corps Councils
• • - • • Citizen Corps YoIunteer.programs and.other activities.to strengthen citizen participation
�w -a%7.*%[
IJ�e�hJ' ••d his. x}.::' *��.:.•',fits t'Ow��Z :::'.'�w �.`r..'j•T-r..:-ir. �r..`.....�;"�`• '�� ..�r..: .: .. � .. .
• �• • • • L / • .. .�1�'� • - i'•' y: i-ZAJA ^'�r�n Lr !.• •'lAr.. r r. F" 7••"�-; yMiC'fri`»r..w =i• S.
■ Conducting public education campaigns including promoting individual, family, and business emergency preparedness;
promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the
Read} campaign
Evaluating Critical Infrastructure Protection (CIP) security equipment and/or personnel requirements to protect and secure
sites
CIP cost assessments, including resources (e.g., financial, personnel) required for security enhancements/deployments
■ Multi -Jurisdiction Bombing Prevention Plans (MJBPP)
■ Underwater Terrorist Protection Plans
Developing and enhancing plans and protocols, including but not limited to:
• Developing or enhancing EOPs and operating procedures
■ Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans
■ Activities associated with a conversion from wideband to narrowband voice channels
■ Implementing Statewide Communications Interoperability Plan (SCP) and Tactical interoperable Communications Plans
{'r1CPs) that ai ign with the goals, objectives, and initiatives of the National Emergency Communicadons Plan (NECP)
• Developing protocols or standard operating procedures for specialized teams to incorporate the use of equipment acquired
through this grant program
■ Developing terrorism prevention/protection plans
■ Developing plans, procedures, and requirements for the management of infrastructure and resources related to H.SGP and
implementation of State or Urban Area Homeland Security Strategies:
■ Developing plans for mass evacuation and pre -positioning equipment
• Developing or enhancing border security plans
• Developing or enhancing cyber security plans
■ Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port)
• Developing or enhancing cyber risk mitigation plans '
• Developing or enhancing agriculturelfood security risk mitigation, response, and recovery plans
■ Developing pu b I ic/pri vate sector parmership emergency response, assessment, and resource sharing plans
Developing or enhancing plans to engage and interface with, and to increase the capacity of private sector/non-
governmental entities working to meet the human service response and recovery needs of victims
• Developing or updating local or regional communications plans
■ Developing plans to support and assist jurisdictions, such as port authorides and rail and mass transit agencies
■ Developing or enhancing continuity of operations and continuity of government plans
• Developing or enhancing existing catastrophic incident response and recovery plans to include and integrate Federal assets
provided under the NR.F
■ Developing plans and response procedures for validating and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures integrating local first responders)
■ Developing or enhancing evacuation plans
• Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS)
• Developing or enhancing plans to prepare for surge capacity of volunteers
• Developing or enhancing the State emergency medical services systems
■ Developing or enhancing plans for donations and volunteer management and the engagementlintegration of private
sector/nongovernmental entities in preparedness, response, and recovery activities
■ Developing or enhancing Bombing Prevention Plans .
• Developing school preparedness plans
■ Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention
facilities, and public/private child care facilities
■ Ensuring jurisdiction EOPs adequately address warnings, emergency public information, evacuation, sheltering, mass care,
resource management from non-govemmcntal Sources, unaffiliated volunteer and donations management, and volunteer
resource integration to support each Emergency Support Function, to include appropriate considerations for special needs
populations '
■ Developing and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols
• Designing and developing State, local, tribal, and territorial geospatial data systems
■ Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency
Medical Services information System (NEMSIS) r
Developing or conducting assessments, including but not limited'to:
■ Developing pre -event recovery plans
■ Conducting point vulnerability assessments at critical infrastructure sites/k-ey assets and develop remediadon/security plans
• Conducting or updating interoperable emergency communications capabilities assessments at the local, regional, or
Statewide level
■ Developing border security operations plans in coordination with CBP
■ Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas
■ Updating and refining threat matrices - • • :- . _ Z Zm-
J4 t.30
..s •:`r- �tiw•1� may' %• ��: �....Y«. .W,i ••_: w '
'.� ..7�►�+�r:t;::.}r., .,«• riti ;��i•y•rw� JNwrr .�•• rr�r'1'et�� �•wrr-7.ki;r:—�:rn:r4:r.• r � .er:•�r+iatt�� :�'�i+�•+.
■ Conducting eyber risk and vulnerability assessments
■ Conducting assessments and exercising existing catastrophic incident response and recovery plans and capabilities to
identify critical gaps that cannot be met by existing local and State resources
■ Conducting Bombing Prevention Capability Analysis
Activities that directly support the identification of specific catastrophic incident priority response and recovery projected
needs across disciplines (e.g., laW enforcement, fire, EMS, public health, behavioral health, public works, agriculture,
information technology, and citizen preparedness)
• Activities that directly support the identification of pre -designated temporary housing sites
• Conducting community assessments, surveys, and research of vulnerabilities and resource needs, and determine citizen
education and participation to meet the needs
■ Conducting Citizen Corps program assessments and evaluations, citizen preparedness surveys, volunteer impact studies,
and cost/benefit analysis
■ Soft target security planning (e.g., public gatherings)
■ Participating in the FEMA Gap Analysis Program
B. Organizational Activities - Urban Areas arc allowed up to SO percent of their FY 2010 UA.S1 funding for Organizational
activities.
Section 2008 of the Horn eland Security Act of 2002, as amended by the 9/11 Act,
includes the following allowable activities:
• Responding to an increase in the threat level under the Homeland Security Advisory System, or needs resulting from a
National Special Security Event
• Establishing, enhancing, and staffing State and Major Urban Area fusion centers
■ Paying salaries and benefits for personnel to serve as qualified intelligence analysts
Overtime Costs — Overtime costs are allowable for personnel to participate in information, investigative, and intelligence
sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs
are limited to overtime associated with Federally requested participation in eligible fusion activities including anti -terrorism
task forces, Joint Terrorism Task Forces (=Fs), Area Maritime Security Committees (as required by the Maritime .
Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement
Teams. Grant funding can only be used in proportion to the Federal man-hour estimate, and only afar funding for these
activities from other Federal sources (i.e. FBI JT iF payments to State and local agencies) has been exhausted. Under no
circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal source.
Intelligence Analysts — Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Act (Public Law 110412), SHSP and UAS1 funds may be used to hire new staff and/or contractor
positions to serve as intelligence analysts to enable inform ation/i ntel I igen ce sharing capabilities, as well as support existing
intelligence analysts previously covered by SHSP or UAS1 funding. In order to be hired as an intelligence analyst, staff and/or
contractor personnel must meet at least one of the following criteria:
o Successfully complete training to ensure baseline proficiency in intelligence ano%)sis andproduction within six months of
being hired; and/or,
o Previously served as an intelligence analyst for a minimum or two years either in a Federal intelligence agency, the
military, or State and/or local law enforcement intelligence unit
All intelligence analyst training should be in accordance with the Global Justice Information Sharing Ntiative's (Global)
Minimum Criminal Intelligence Training Standards for Law Enforcement and Other Criminal Justice 4gencies in the United
'States, which outlines the minimum categories of training needed for intelligence analysts. These include subject -matter
expertise, analytic methodologies, customer -service ethics, information handling and processing skills, critical •chinking skills,
computer literacy, and objectivity and intellectual honesty. A certificate of Completion of such training must be an
f le with the SAA and must be made available to FEMA Program Analysts upon request.
Operational Overtime Costs -- in support of efforts to enhance capabilities for detecting, deterring, disrupting, and
preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrastructure
sites. FY 2010 SHSP or UAS1 funds for organizational costs may be used to support select operational expenses associated
with increased security measures at critical infrastructure sites in the following authorized categories:
■ Back -fill and overtime expenses (as defined in this Guidance) for staffing State or Major Urban Area fusion
centers
• Hiring ❑f contracted security for critical infrastructure sites
■ Public safety overtime (as defined in this Guidance)
• Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all
resources that are part of the standard National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the standard National Guard deployment package)
• Increased border security activities in coordination with CBP, as outlined in Information Bulletin 9135 ,
-.tk.W t"wAZ%:•.,�•1•�S Rr-4 •ot. - •'. .. � . -,� .ter. . :. �~► „�. .. .d: • . ►. l . .
• ► -'• ••:i .: _ • •'^r.�... i t+� .Z-^• • ' :.• � _. - :i-%•..;»•' �..^�14,
: _ :'
. ;•"]~ter,.-�r• .; ���a ii ::• .ZyT h. \,-.. �- ... ..� :. . • ,- =•1 :Ok.Lw+. ba .��•� . �:.:y +....
FY 2010 SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in ATiting by
the FEMA Administrator.
B. Personnel
Personnel hiring, overtime, and backfilI expenses are permitted under this grant in order to perform allowable FY 2010 HSGP
planning, training, exercise, and equipment activities,
■ A personnel cost cap of up to 50 percent of total SHSP and U/ASI program funds may be used for personnel and personnel -
related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancemen! (PRICE) of
Homeland Security Act (Public Law 110412). Grantees who wish to seek a waiver from the personnel cost cap must
provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme
circumstances. In general, the use of SHSP and UASI funding to pay for staff and/or contractor regular tine or
overtime/backfill is considered a personnel cost. Activities that are considered "personnel" and "personnel -related," and
therefore count against the personnel cost cap of 50 percent, include, but are not limited to:
■ Operational overtime
• Overtimelbackfill to participate in approved training or exercise deliveries
■ Salaries and personnel costs of intelligence analysts
• Overtime to participate in intelligence sharing activities
• Salaries and personnel costs of planners, equipment managers,
• exercise coordinators, and/or training coordinators
■ Salaries and personnel costs under the M&A category
■ Contractor costs associated with performing the above activities
C. Equipment Acquisition
The 21 allowable prevention, protection, response, and recovery equipment categories and equipment standards for F� 20I D
HSGP are listed on the web -based version of the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB),
at llttps:Ih,nmv.rkb.us. Unless otherwise stated, equipment must meet all mandatory regulatory and/or Dl-iS-adopted standards to
be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary
certif cations and 1 icenses for the requested equipment.
D. Training
Allowable training -related costs include, but are not limited to, the following:
• Developing, Delivering, and Evaluating Training — includes costs related to administering the training, planning,
scheduling, facilities, materials and supplies, reproduction of materials, and equipment.
• Overtime and Backfill -- The entire amount of overtime costs, including payments related to backfilling personnel,
which are the direct result of attendance at FEMA and/or approved training courses and programs, are a]lowable.
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
• no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for -a single period of time (e.g., 1:00 p.m, to 5:00
p.m.), even though such work may benefit both acdvibes.
• Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees•who are on travel
status for official business related to approved training.
• Hiring of Full or Part -Time Staff or Contra ators/Consultnts — Payment of salaries and fringe benefits to full or
part-time staff or contractors/consultants must be in accordance with the policies of the State or units) of local
government and have the approval of the State or awarding agency, whichever is applicable. Such costs must be
included within the funding allowed for program management personnel expenses, which must not exceed ] 5 percent
of the tots] allocation as specified in section EA In no case is dual compensation allowable (see above).
* Certifica ri on/Aecertification of Instructors — States are encouraged to follow the FEMA instructor Qual ity
Assurance Prograin to ensure'a minimum level of competency and corresponding levels of evaluation of student
learning. This is particularly important for those courses that involve training of trainers. This information is
contained in Information Bulletin 91931 issued October 20, 2005.
Training A cdvides
States, territories, and Urban Areas may use HSGP funds to develop s homeland security training program.
Allowable training related costs under HSGP include the establishment, support, conduct, and attendance of training
specifically identified under the SHSP, UAS1, MMRS, and CCP grant programs and/or in conjunction with
emergency preparedness training by other Federal agencies (e.g., HHS, DOT). Allowable training topics include, but
— •• ,are not limited to,. CBRNE terrorism, cyber/agriculture/food security, intelligence gathering and analysis, NIMS -
- related training citizen and community preparedness, interoperable,and. emergency wcommunicatiou;:and;-
- 32
�;a.a:�•�i.N.�+Lsr=M1•�. ►sv' •�.. ,.+:..ti j�, .•��-rsr+�."rS;i�tw-�3f;; •....�►•r :.�• • �• ,••%irw�}». ..ray;.
individuals with disabilities in disasters, pediatric medical surge, and evacuation o
volunteers, infants and children and indi
• emphasis on children, keeping children with parents or guardians, addressing isi&bilities
and sheltering with particular c p
rs and integrating the. accessibility and functional needs of children and adults
unaccompanied mina g
see Comprehensive Preparedness
Guide Sal fCPG-3013: Jnterim Emergency Adanagemenl Planning Guide for
special Needs Populations and other resources for additional information).
Training conducted using HSGP
funds should address a performance gap identified through mi Air Actionexercise.
Rep❑rtlimprovcmen t Plan AARAP) or contribute to building a capability that will be evaluated through
r ngg, as well se
should be used to provide the opportunity to demonstrate and validate skills learned1d addressed in the State
ELS
Exercises
to identifytraining gaps. Any training or training gaps should be idenui'ied i Pfeunds should support the development
or Urba
n Area training cycle. All training and exercises conducted with HSG
and testing of the jurisdiction's EOP or specific annexes, where applicable.
E. Exercises and submit to the FDAA Grants and
an Areas are requ Fred to develop a Multi -Year Training and Exercise Plan') ❑ HS1 Further, Urban Areas are
All Urb on the Homeland Security informanon Network t
preparedness Community of In �OO�}
chedule that takes into consideration anticipated training needs flf the Urbaca
encouraged to develop a Multi -year Plan and S opportunity to utilize training received.
for at least the immediate year, with exercises being timed to provide responders th eopcpor Plan Workshop can be found at
Further guidance concerning the Training and Exercise Plan and the Training and
hr :1Ih ee .dhs. ov.
Allowable exercise -related costs include: '
Conduct, and E�'aluate an Exercise —Includes costs related to planning, meeting
• Funds Used to Design, Dr elop, Co land documentation. Grantees are
space and other meeting costs, facilitation costs, materials and supplies, whenever possible.
encouraged to use government facilities to conduct meetings and conferences
Staff or Cotractors/Consultants — Full or parttime staff may be hired to nPPD -
Haring of Fuil ar Part -Time 5 am mono
exercise-rel ated activities. Such costs must be included within the funding allowed-fo for
formal �-tten
r-rsvnneI expenses, which must not exceed 15 percent of the total allocation, The app
p P Rc�ulations AFAR) — whichever is more stringent — must be followed.
procurement policy or the Federal Acquisition
in no case is dual compensation allowable.
a ments related to 5acicilling personnel,
Overti m e an d Backfill — The entire amount of overtime costs, including dco duct of exercises are allowable expenses.
which are the direct result of time spent on the design,
development,
extent the payment for such services is in accordance with the poljG3e policies of
th . In State
These costs are allowed only to theP Yin
cal voemment and has the approval of the State or the awarding agency, whichever
raver is compensation
or unit(s) of to g not
no case is dual compensation allowable. That is, an employee of a unit o� g� d of time (e.g., 1:0� p.m• to 5:00 .
from their unit or agency of government AND from an award for a sing/ P `
p.m.), even though such work may benefit both activities.
cnses b employees who are on travel status for official business related to
• Travel —Travel costs arc allowable as p y matte requirements as described in the HSE
the planning and can du ct of exercise project(s) or HSEEP program
website (e.g., Improvement Plan Workshops, Training and Exercise Plan).
• Supplier Supplies are items that are expended or co
nsume during the course of the planning and conduct of the
cr, loves tape, non -sterile masks, and disposable Protective equipment).
exercise project(s) {e.g., copying pap , gloves, P
Other items — These costs include the
rental of equipment portable toilets, tents}, food, gasoline, exercise
signs, badges, etc.
• Unauthorized exercise -related costs include; general use vehicles (e.g., construction
.;L Reimbursement for the maintenance and/or wear and tear cks ,osts ambulances).
vehicles) and emergency response apparatus (e.g., fire true
hased for permanent installation and/or use, beyond the scop
Equipment that is purce of exercise conduct {e.g.,
electronic messaging signs).
Exercise RequiremPnis
se
Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland security Exe
SEEP HSEEP
Guidance for exercise design, development, conduct, evaluation, andimprovement
and Evaluation Program (HSEEP). ee}•,dhs oar. The HSEEP Library provides sample exercise materials and temp
planning is located at htrps.1lhs A g
/tone More information is.availablc online at the NIMS integrton
All exercises using HSGP funding must be NIM�rh coin ni
Center, htip.Ifwni�s! fenza.gmilemergenc}ihrrrns i . .
Where applicable, the Training and Exercise Plans should include training and exercises that support specieliud Programs, such
as the Regional Catastrophic Preparedness Grant Program.
'and
th regard to infants and children across all aspects of response}dean and
States arc enmuragcd to cxcrcise their capabilities %Ni g
capabilities and integrating the accessibility and functional needs of children
recovery, Including pediatric medical surge p
adults with disebilitics.
• in HSGP-funded exercises must be based on the 5tatelUrban c�s include:
• Exercise Scenzrios. The scene used UASI MMRRS, and CCP exec
Homeland Security Strategy and plans. Acceptable scenarios for SHtupal and natural or technological disasters.
chemical, biological, radiological, nuclear, explosive, tub dcf nG by the No[io>�°f Rasp°"sc Frdmcwork.
Exercise scenarios must be catastrophic in scope and s
abilities and must be large
The scenarios
used in HSGP-funded exercises must focus on validating existing m multiple jurisdictions and
enough in scope and size to exercise multiple tasks and warrant involvement
d also be based on the Multiyear Training
g
disciplines and nongoverrirnentel organizations. Exercise scenarios
and Exercise Plan.
cr Bowl, G-8 Summit}
if a Stoic or Urban Axea will be hosting a special event �e.g•.F,xercise Program (N�)
Special Event Planning.roved b the National
the are, appTpVed to participate in a Tier I or Tier Il exercise as . approved plan to use SHSP or UASI funding to
y er.the.NEP implementation Plan Y
. Executive Steering Committee.p tiara far those events. States and Urban Areas should also consider
finance training and cxcrcise activities in prepare States
c• ,arenas, convention centers} that focus on evacuations, cvrnrn tannually-
command
exercises at major venues .g , in at least one Regional Exercise
and control. States Should also anticipate participating i- Training and F,xercisc Plan.
must include all cvnf rmed or planned special events in the M ye
e abilities and performance -based and e
Exercise Eva nation. All exercises will be cap valuated using Exercise
Gs found ❑n the HSEEP website at htr�s:IIhseep.dhsElvi AnAfter-Action
rearedness
Evaluation Guides i ) Kill beprepared and submitted to the FEMA G following
• Reportllmprovement Plan (AAR11P) within 90 days •
Interest (COD on the Homeland Security Information Network Stthhe HSEEP format, should capture
Community of in � � e ip5 must conform tv
completion of the exercise, regardless of type ar scope. gathered through EEGS
objectinin to exercise conduct, and must be developed based on information
Sharing System as a source
found
data patio g ged to use the Lessons Learned Informationg
found in HSEEP. All applicants arc encouraged
for lessons learned and to exchange best practices.
' es. Non- overnmental participation in all levels of exercises
Role of Iron --Governmental Entities in E�►ercis g a conduct, an
strongly encouraged. Leaders
from nongovernmental entities should b' included in the plannycl� exercises that
evaluation of an exe
rcise. State, local, tribal, and territorial jurisdictions are encourt.0ed entities defined as the
the integration and use of non -governmental resources provided by non- non
-governmental organizations.
test volunteer, private sector and private non-profit, faith -based, community,
Ikon -governmental participation in exercises shou
ld be coordinated with the local Citizen Carps Council(s) and
other partner agencies.
Unauthorized Fxzrrise Costs
Unauthorized exercise -related costs include: and tear cosh of general use Vehicles (e.g., construction vehicles) and
• Reimbursement for the maintenance andlor w'e gmbulances .
emergency response apparatus (e.g., fire trucks, es)- use, beyond the scope of exercise conduct �z• .g.,
Equipment that is purchased for permanent installation an
electronic messaging signs).
sub-reci ient's total award may be expended on Management and
C. Management and Administration -• n❑ more than 3 /o ❑f each p
Administration costs. '
Hiring irin of full-time or part-time staff or contractorslcvnsultantse
am
To assist with the management of the respective grant pro9
• To assist with application requirements
the liancy with reporting and data collection requirements
To assist with corn P respond to
' ens for lnfvnnativn collection and processing necessary to rasp .
Development of operating plans
Fl=MA data calls
. defined as the result of personnel who worked over and above their
everts me and baekfill costs - Gvcrtime expenses are erformance of FEMA—approved activities. Backfill Costs also
normal scheduled daily or weekly worked time in the p •core
. expenses
from the result of personnel who are wonting overtimh� � or
called "Gvertime as Backfill arc defined as exp assigned to FEMA —approved activities outside
perform the duties of other personmel who are temporarily result of an increase of Full -• Time Equivalent G5 of
responsibilities. Neither overtime nor backfill expenses such services is in accordance with the poi
e allowed only to the extent the payment far s _ „ . cable:.-�r-=
. employees. These casts are approval of the state or t��. awa'rding agcncy,=which�vcr.is'appli
the state or unit(s) of local government and
has the
.. 34 . A-
allowable. That is, an employee of a unit of govcrnmcnt may oat receive compens�+on
In no ease is dual compensation allot a I :04 m to 5:�0 pm], even
agency of government AND from an award for a single period of time+i . F00 P 1 to 5.00cc
from their unit or g Y
thou such work may benefit both, Fringe benefits on overtimCompensation.
ohours n a ion.
Contributions Act {FICA}, Workers' Compensation and Unemployment P
Travel expenses
' of allowable meeting -related expenses, please review the G.1P
Nleeting-related expenses {For a complete list
Financial Guide at hit :Ilwv+•o usdv. vvlFinGuide}.
'
Ac uisltlon of authorized office equipment, lncluding. '
q .
Personal computers
• Laptop computers
• Printers
LCD projectors, and a aired t❑ support the implementation of the homeland
• Other equipment or software which may be re q
security strategy
The fallowing are all
owable only within the period of performance of the contract:
• ar es assvclated with' certain equiPment; such'as cell phones, #ce of thee' ant program
• Recumng feeslch g y P g period of performan 1�
Leasing and/or renting of space for newt hired personnel during the P
D. Unauthorized Expenditures
Activities unrelated to the completion and iunplcmcntation of the grant program
listed as aljow'ab1G costs
Other items not in accordance with the Authorized Equipment L� a previously
of start and local emergency responders,
• Funding may not be used to supplant ongoing, routine public saf ry lane funds that
r ❑ erational activities or backf 11. Funds cannot not replace (supplant)
and may not be used to hire staff for p .
have been appropriated for the same purpose.
E. Canstruction and Renov2tion generally prohibited except as outlined below. Such construction and
Use of HSGP funds for construction and renvvat�oonlls gi'hcn it is a necessary component of a kourity system at critical
renovation shall be strictly limited and allowable y v
infrastructure facilities.
project construction and renovation not exceeding SI,
�00 000 is allowable, as deemed necessary. The following t3'P ' o under
submitted to FE1viA for compliance rev
projects acts are considered to constitute constriction Or renovation, and mauns�bL' requirements prior to initiation of the project:
Federal environmental planning and historic preservation �� laws
Construction and renovation of guard facilities
Renovation of and modifications, including the installation of security and communicab0n equipment to buildings
and Structures that are 50 years old or older
• vrts that change yr expand the footprint of a facility or structure, including
0 Any other construcLon or renovation ef'
security enhancements to improve perimeter security. Physical security enhancements, including but not limited to.
❑ Lighting '
v Fencing s ,
❑ Closed-circuit television (CCTV) systems '
o Motion detection systems
• v garners, doors, gates and related sec urity enhancements
° are included in o jurisdiction's interoperable cornrrrunical st be Plan
in addition, the erection of communications toy+ ers that provisions. Communication torn+per projects must be
is allowed, subject to all applicable lin"s, regulations, and licensing ro riations .
submitted !o FEMA for EHP rev:e'v.
Per the Consolidated Se curio; Disaster•4ssistanCe, and Contirru ran and renovation
Act of 2009 {Public La
w I a0-329}, communications lrns�ers are not Subject to the.SJ,n�a,n00 construct
cap.
Approval Process: construction and renovation costs, the grantee must provide the Division with:
In order for grantees to drawdoK►n funds far constru weed and the
• facility, asset location, whether the infrastructure is Publicly or privately o , .
A description of the asset or fa ty,
construction or renovation project
Certification that a facility vulnerability assessment has been conducteddress the identified vulnerabilities from the
• An outline addressing how the construction or renovation project will a
assessment
• consequences of not implementing the construction or renovation proj Federal environmental and historic
q e red EMA to ensure compliance
■ Any additional inform q b F• • _ ��..:r = _ .....�; : - : _ .. , --:_
preservation'requirem ents '
35
�116nleh .
' ation also be found on the FE]vi.A's web
site located at 1�t1-1�11*l�n+'• "'°• °i'
Additional inform may y
.rior to the use or a»�° I]AS I fuiids for crinstrucLi0n ur
Nutt: Writu-11 appruvsl mitst bt prm idsd hY F L'h'lA lr
rcnrn;�tioti.
F. Overtime and nockiill Guidance
ich result from personnel working over
and about 40 hours of
Overtime —These expenses are limited to the additional costs ►MhA-a roved activities specified in this guidance. Overtime
Weekly work: time as a direct result of their performance ❑f FE PP
associated with any other activity is not eligible. overtime costs which result frarn
' " these expenses are limited to avert n�aril assigned
Bsckfill-related Overtime —Also called "Overtime as Backfithe duties of other personnel who are �mP fan
personnel who are working Overtime (as identified above) to perform
responsibilities. Neither overtime
nor bacl�ill expenses are'the result o
to FEhoA-approved activities Outside their core P
increase of FTE employees.
' Nli►Il5} Compliance
National incident Management System the creation of and tho•National Response Plan W),
J. -
HSPD-5, "Management of Domestic Incidents, mandated era/ State,
• lilies at all jurisdictional levels to work together to managcFederal,
d domestic
Nuns provides a consistent framework for en promote interoperabilitY and compatibility among
incidents, regardless of cause, size, or complexity. se
a core set of guidelines, standards, and protocols for command an
local, and tribal capabilities, NIMS includes management, supporting
resource management, communications and information
tablished by NUS, is an all -
management, Preparedness,
olo its and management and maintenance of NUS. The >�' utfl caardin� c operations for evolving or pvtentiat
tcchn g
• discipline, all -hazards plan that provides the structUrc an � that "requireaa coordinated and effective response by an
P
Incidents of National Significance, which are major eve private, sector, and nongovernmental entities."'enta] organizations
local tribal, p
appropriate combination of Federal, Stale, activities that have been required
Center 1C} recommends 3S h�45 Compliance Obj eGtives far non0ov
The NTMS Integration IN erotic/ the implementation a
that support NIMS implementation. 'i"hcSc activities closely �0 and Dart be found at
of State, territorial, tribal, and local governments since
Ingo fs. di~ To integrate nonprofit organizations into the: broader nation
www.femaaovl df/emcrEenev/nual
ns d to meet certain NIMS compliance
encour es grantees to consider pursuing these rccommcudn activities.
preparedness effort, I]H5 � t� and sub -gran will be required
Additionally, nongovernmental organizations grantees
response, and/or security personnel in the organization
requirements. This includes all emergency prep ' operation of resvurces-and/or activities awarded through t is
q implementation, and/or p
participating in the development, imp with the NIMS National Standard Curriculum Development Guide.
t i
grant must training programs insistent d System �C 3lJD}, and
I5-BD�.a NRP: An Introduction,
Minimum training includes IS-700 NiMS: An Introduction. in addition, termediate Incident Commas y
Min /cast
Command System [ICS-loo), Incident Command System tics
-�0� arc also recommended. For additional guidance on NIMS training, p
Advanced Incident Command System cv/nimslnims trainin .shim a avail able through the
refer to h :/Iwww.fcma. av/curer en compliance u
. Additional in forrnatian about NIMS implementation and resources far.ach;cving
' S integration Center �Ti1C}, at htt :llv►ww.fema.Qavvlemer�eR Inim .
N1M g
111. Reporting Requirements
1. Quarterly Programmatic Reporting: a periods (March 30, June
matic Report is due within 34 days after the end Of the repd° 1 n ent, future financial
The Quarterly Program P
• 0 and December 30) far the life of this contract If a report(s) is
3 �, September 3 •
reimbursements will be withheld until the Recipients reporting is current.
7777;4
chulePeriod Report due to D1;11K no later than
' Aril30
J anua l throw March 3I
July 31
A ril 1 throw h June 30
• October 31
Jul 1 through,Se ternber 30
January 31
October 1 th row h D ecember 3 I
36
i
Z. Progr2mmatic Reporting�RSIR
Biannual Strptegir, ImplementatioaRe
of each reporting eriod, for the life of the contract unless directed otherwise but the SAA, the
After the end P g P
will complete their Biannual Strattgic implementation Report in the Grants Reporting Taob(G3 �i
recipient
t •11%»ew re i d . h . v. The reporting periods are Januas3' 1-Junc 30 �d reimbursement may be
Data entry is scheduled for December 1 and .tune I respectively. Future awards an
withheld if these reports arc delinquent. '
3. Reimbursement Requests:
A requ
est for reimbursement may be sent to your grant manager far reyiew and approval at anytime du etail of
period. eriod. The Recipient should include the category's corresponding line itch number i ber is to be
Claims" form. This number can be found -in the "Proposed Program Budget . A line item Hato
included for every dollar amount listed in the "Detail of Claims Nform.
3. Close-ou t Program matic Reporting:
Report is due to the Florida Division of Emergency Management no later than 60 calendar days
The Close-out p
afar the agreement is either completed or the agreement has expired.
4. Monitoring:
'Florida Divigion of Emergency Management
US Department of Homeland Securify Grants Program
P
Grant Monitoring process
Florida has enhanced state and local capability and capacity to prevent, prepaand respond to terrorist threats since 1999 through various
p t3 re
funding sources including federal gran funds. The Florida Division of Emergency Management has a responsibility to track and
' and items purchased to ensure compliance with applicable 5H5GP grant guidance and statutory regulations.
monitor the status of grant activity P .
The
monitoring
process is designed to assess a recipient agency's compliance with applicable state and federal guidelines.
including desk monitoring and on -site visits. ?here are tw'o primary areas reviewed during
Monitoring is accomplished utilizing various methods g a . •ew, of regards associated with the Purchase and
monitoring activities - financial and programmatic monitoring. Financial monitann0 is the revs and ether
e projects and contracts. programmatic monitoring is the observation of equipment purchased, protocols
disposition Of Property, p ro,l
associated records. Various levels of financial and programmatic review may be accomplished during this process•
' 'acts financial activity and technical assistance between FDEM and the applicant via e-mail and telephone.
Desl; monitoring is the review of projects.
P
on -Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures and equipment
Fre arncv of annual monitoring activity:
monitoring u to 50�Q of their sub -grantees. It is important to Hate that although a given grant has been
Each year the FDEM will conduct m g for P
closed, it is still subject to either desk or on -Site monitoring for a five year period following closure.
Areas that will be examined inclu de: .
Management and administrative procedures;
Grant folder maintenance;
Equipment accountability and sub -hand receipt procedures;
Program for obsolescence,
Status of equipment purchases;
Status of training for purchased equipment;
Status and number of response trainings conducted to include number trained;
.. _Status and number of exercises; .. '
Status of planning activity;
Anticipated projected completion;
Difficulties encountered in completing projects;
Agency NIMSACS compliance documentation;
Equal Employment opportunity (EEO Status);
Procurement Policy
• e activity, or lack' thereof, generates questions from the region, the Sponsoring agency
FDEM may request additional monitoring/in if tY�
EM leadershi . The method of gathering this information will be determined on a case -by -case basis.
or FD p
o participate in desk top monitoring on an annual basis and as determined
Desk monitoring is an on -going process. Recipients will be required t p P A and/or a site visit if the FDEM
contact will provide an opportunity to identify the need for technical assistance (TA) by the FDEM. This
determines that a recipient is having difficulty completing their project.
• region or onsoring agency will be notified by the program office via email. .
As difficulties/deficiencies are identified, the respective r g P of the issues
- Q name year and project description and the nature of the issue in question. Many
Information will include the grant recipient agency • Y
level. issues that require further TA will be referred to the FDEM for assistance.
that arise may be resolved at the regional or Sponsoring agency lc
Examples of TA include but are not limited to:
4. Equipment selection or available vendors
4, Eligibility of items or services '
'nation and artnersh ip with other agencies within or outside the region or discipline
iL Coordination P
4- Record Keeping
4- Reporting Requirements
Documentation in support of a Request for Reimbursement
On -Site Monitoring will be conducted by the FDEM or designated pe
rsonnel. on -site Monitoring visits will be scheduled in advance with the
recipient agency PCC designated in the grant agreement
monitoring: •tee monitoring visits will be coordinated with the capability
The FDEM will also conduct coordinated financial and grant file called u on to assist in the form of a peer review as
review visits. Subject matter experts from other agencies within the region or state may be P
rcvi
needed.
' • . -
• All findings related to the capability review will be documented and maintained within the FDEM
On-site. Monitoring Protocol
. ,• tees that are currently spending or have completed spending for that federal fiscal year
On -site Monitoring Visits will begin with those grant a .S a financial and programmatic on -site monitoring checklist to
FY). Site visits may be combined when geographically convenient. Thor t
assist in the completion of all required tasks.
Site Visit Pre aration
inin� he site visit before the planned arriva
the date, time and purpose of t
A Ietter.will be sent to the recipient agency Point of Contact (PDC) outl g .
date.
grantee in writing {email is acceptable} and documented in the grantee folder.
The appointment should be confirmed with the g -
• . 38
The physical location of any equipment l acaied at an alternate site should be confirmed with a mpresentative from that location and the address
should be documented in the grantee folder before the site visit.
On -Sits hjonitorinLy Visit •
' orientation conference will be conducted, During this time, the purpose of the site visit and the
Once FDEM personnel have arrived at the site, an
' #' financial monitoring visit will be conducted, they will then explain their objectives and will
items FDEM intends to examine will be identified. I
proceed to perform the financial review.
documentation. Once the supporting documentation has been reviewed, a tourlvisuaUSpot
FDEM perSvnnel will review all files and supporting
inspection of equipment will be conducted.
• 'a (computers, response vehicles, etc.) Should have an asset decal
Each item should be visually inspected i�►hcnever possible. Bigger items { p � P
(information/serial number) placed in a prominent location an each piece of equipment as per recipient agency requirements• The serial number
confirm purchase. Photographs Should be taken of the equipment Marge capitol expenditures in
should correspond with the appropriate receipt to p .
excess ofS1,000. per item}.
if an item is not availabic {being used during time of the site v it), the aPP P m riots documentation must be provided to account for that particular
piece o#'equipment. Dnce the tvurlvtsuallspp
of ins ecdon of equipment has been completed, the FDEM personnel will then conduct an exit
conference with the grantee to review the findings.
c discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment,
Other programmatic issues can b
questions, etc. .
Post monitorins Visit -
'n review worksheets and back --up documentation as a team and discuss the events of the on -Sits
FDEM personnel will review the on -site monitoring .
monitoring.
Wtthzn 30 cal end ar.days of the. she vtstt,•a man itaring re ort wit! be generated and sent to the grantee explaining any issues and corrective �actions
P
a ions. Should no issues or f ndings be identified, a monitoring re
re�u tied or recommendtiport to that effect will be generates on behalf of sub-
ent 10 grwitee. The grantee, the FDEM.
l submit a Corrective Action Plan within a timeframe as determined by FDEM• Noncompliance
grantees is resolved by management under the terms of the Sub grant Agreement.
Worksheets, the monitoring report and a!l backup documentation wi
The pry -Sete �on�iortnll then be included in the grantee's file.
Worl.-
K. Programmatic Point of Contact .
' Cantractu$! Point of Contact Programmatic Paint of Contaet
Michael Day FDEM
FDEM 2555 Shurnard Oak Blvd.
2555 5humard Oak Blvd. Tallahassee, FL 3 23 99 -2100
Tallahassee, FL 3 23 99-2 100 (850) g 10-3457
(850) 488-9441
Michael.Day em.myflorida.com Andrea.Bccra em.myfiorida.con-
Michael.Dsy@em.myflorida.com Contractual Res ponslbiIWes
The FDEM shall determine eligibility Of projects and approve changes in scope of work..
•• The FDEM shall administer the financial processes.
1)
2)
3)
4)
5)
6)
7)
A.
9}
10)
11)
12)
13)
14)
15)
16)
117)
18)
19)
20)
21)
• Attachment B
Program Statutes, Regulations and Special Conditions
53 Federal Register 8934
Section 1352, Title 31, US Code
Chapter 473, Florida Statutes
Chapter 215, Florida Statutes
E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements
28 CFR, Part 66, Common rule, Acquisitions Act of 970
Uniform Relocation Assistance and Real Property 3.234 87 5tat, 975
Section 162(a) of the
Flood Disaster Protection Act of 1973, Public Law 9
.Section 196 of the National Historic Pres
ervation Act of 1966 as amended (16 USC 470)1
Executive Order 11593
• Preservation Act of 1955 (1 6 USC 569a-� et seq.)
Archeological and Historical
Title l of the Omnibus Crime Control and Safe Streets Act of 1968, rime Act
Justice and Delinquency
Juvenile Just Prevention Act, or the Victims of C q-
28 CFR applicable to grants and cooperative agreements amended,
Omnibus Crime Control and Safe Streets Act_of 1968, as
42 USC 3789(d), or Victims of Crime Act (as appropriate);
Title V1 of the Civil Rights Act of 1964, as amended;
Section 564 of the Rehabilitation Act of 1973, as amended;
Subtitle A, Title
ll of the Americans with Disabilities Act (ADA) (1999);
Title IX of the Education Amendments of 1972; hmination Regulations,
Age Discrimination Act of 1975; Department of Justice Non --Disc
28 CFR Part 42, Subparts C,D,E, and G - tivn 28 CFR Part 35 and Part 39
Department of Justice regulations on disability discrimina ,
L
S ecial Conditions
with the most recent version of the Administrative
1, The grantee and any sub grantee shall comply list of regulations
Requirements, uirements, Cost Principles, and Audit Requirem
commonly apple P ents. A non-exclusivebelow•
'cable to Department ❑f Homeland Security grants are lists
•
A. Administrative Requirements
i ' strative Requirements for Grants and Cooperative
> 44 CFR Part 13, Uniform Admin
Agreements to State and Local Governments
• Requirements for Grants and Agreements with
y 2 CFR part 215, Uniform Administrative Requirem -Profit Or anizations (OMB
Institutions9
' of Higher Education, Hospitals, and Other NonP 9
Circular A--110)
B. Cost Principles
for State Local and Indian Tribal Governments EOM
> 2 CFR Part 225, Cost Principles f ,
Circular A-87) '
> 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
> 2 CFR Part 230, Cost Principles for Non -Profit � Organizations (OMB Circular A-'i 22)
40
� Federal Acquisition Regulations AFAR},
• Part 3'l.2 Contract cost Principles and
•
Procedures, contracts with commercial Organizations
C. Audit Requirements f States, Local Governments, and Non -Profit Organizations
A OMB circular A-�133, Audits ❑
' federal funds, either directly or
�, cannot use any Recipient understands and agrees that � ❑r adoption of any law, regulation or
indirectly,in support of the enactment, repeal, modificationP approval of FEMA.
PP
level ❑f government, without the express prior written
policy, at any
• of funds under this grant will be in accordance
3• The recipient agrees that all allocations and use
with the FY 2010 Homeland Security Grant Program guidance and application kit.
4, The recipient shall not undertake any project havingthe potential to impact Environmental or
of FEMA, including but not
. Historical. Preservation.(EHP) resources without the prior approvalinvolving round disturbance,
limited to communic
ations towers, physical security enhancements in 9 g ears ❑ a or
' s to buildings,•structures and objects that are 5 y
new construction, and modifications must comply with all conditions
alder, and purchase and use of sonar equipment. Recipiente a roved project scope
' t as the result of the EHP review. Any change tot approved
placed on the projec
or compliance with these EHP requirements. if ground
of work will require re evaluation f •P n the recipient must ensure monitoring of
disturbing activities occur during project Implementation, P
9 resources are discovered, the recipient well
round disturbance, and if any potential archeological
� d notify FEMA and the appropriate State Historic
immediately cease construction in that area an fY initiated d without the necessary
Y
ice. An construction activities that have been initiate , i ible for FEMA
Preservation office. Y
result in a non-compliance finding and will not bee g
EHP review and approval will .
• funding. funds
. expending Operation Stonegarden (DPSG) fun
S. The recipient is prohibited from obligation or P g difed county level or equivalent
unique, specific or mo
provided -through -this -award -until -each bedded estimated ❑peratidrial-bud9et has been
Operational ❑rder/Frag Operations Order with embedded FEMA removing this special
P
• d a roved through an official email notice issued y
reviewed an PP ' a al prvicesslstructure is as follows:
programmatic condition. The Operations Order P • prvvCustoms and Border Protection (DBP)
Operations Orders are submitted to (1) the appropriate Sector HG�, forwarded
Sector Headquarters tHC�}; upon approval by the
Border Patrol (BP) ter System �6PET5} system to ��} the DPSG
the Border Patrol Enforcement Trans Y � Federal Emergency
through d
Washington, DC and upon approval forwarded to t3 tan
Coordinator, OPB16P 9
rant Programs Directorate (GPD), Grant Development Management Agency FEMA}, G of programmatic held will be sent by
Administration Division (GD&A). Notification of releaseP
. Agency SAA with a copy to PSG Coordinator at
FEMA via email to the State Administrative Ag y t }
CBPIB P HQ, Washington, DC.
• � Report FFR SF-4�5} within 3� days of the end .
shall submit the Federal Financial Rep �
B. The recipient • • t award. T
of the first Federal quarter following the initial gran he recipient shaft submit quarterly3g April 30, July 30, and
the rant ends. Reports are due on January Ce including
FFRs thereafter until 9 9
October 39. A report must be
submitted for every quarter of the period of performance, s
for eriods where no grant activity occurs. Future awa
partial calendar quarters, as well as P s are Jelin uent The final FFR is due 90
and fund draw downs may be withheld if these report q
days after the end date of the performance period.
Y .
- necessary t4 the award document after and
7.
In the event FEMA determines that changes are ry d conditions, recipients will be
including changes to the period of performance or terms an request for
,award, in g
Once nvtif cation has been made, any subsequent
notified of the changes in writing.es to the award. Please call the FEMAIGivID
funds will indicate recipient acceptance of the Chang v -f ❑u have an; questions. ._.
at 855' �9��-5�46 or via email to ASK -GAD dhs. o i Y .
.Call -Center j
. 41 "'
A. Provisions applicable to a recipient ient that is a private entity.
�.
Tents under this award and subrecipients'
subreci
�I. you, as the recipient, your employees, P
employees may not:
sons d urin the period of time that the award is in
i
a. Engage n severe forms of trafficking in per 9
effect, the period of time that the award Is in effect; or
act during- b. Procure a commercial sex g P subawards under the award.
c. Use forced labor in the performance of the award or
. unilaterally terminate this award, without penalty, if
2. v1le as the Federal awarding agency may un Y .
you or a subre-cipient that is a.pdvate entity:
a. is determined to have a prohibition rohibition in paragraph M of this award term; or
determined b the agency official authorized to terminate the award
• b. -Has an. employee who is determ y g term through -conduct that is either.
to have violated a prohibition in paragraph A.�l of this award
i. Associated with performance under this award; or for imputing the conduct
d to you or the subrecipient using standards and due processu P to
ii. Impute
' tivn that are provided in 2 CFR Part 'IBD, CNIB Guidelines
❑f an individual to an organization P Suspension (Non-procurement},2 as implemented
9
A encies on Goverment wide Debarment and
by our agency at 2 CFR Part 3000.
. v1�e as the Federal.awarding entity. B. Provisions applicable to a recipient other than a -private Y Y agency may Tent that is a private
unilateral) terminate this award, without penalty, if a-subrecip .
entity_
- applicable prohibition in paragraph A.1 of this award term;
is s determined to have violated an pp
or e agency off cial authorized to terminate the award
2. Has an employee who is determined by the 9 Y ward term through conduct
to ha
ve violated an applicable prohibition in paragraph A.1 of this a
that is either; .
e under this award; or
a. Associated with performancor imputing the conduct of .
the subreci ie nt using the standards and due process =f p 9 0
b. Imputed to P
' at are provide in 2 CFR pars � 8D, CMB Guidelines t
an individual to an organization that P s'on (Non -procurement)," as implemented
Agencies on Government wide Debarment and Suspen i P
by our agency at 2 CPR part 3000.
g, C. Provisions applicable to any recipient.
• information you receive from any source alleging a
1. You must inform us'
of any i
violation of a P rohibition in paragraph A.1 of this award term• g of this section:
2 Our right to
terminate unilaterally that is described in paragraph A.2 or as
a. Implements section 'I o5(g) of the Trafficking victims. Protection Act of 2000 (TV -PA),
amended (22 U.S.C. 7104(g)}, and that are available to us under this award.
b. Is in addition to all other remedies for noncompliance err in subaward you
IYvu must include the requirements of paragraph A.1 of this award t any
make to a private entity.
C. Definitions. For purposed of this award term
1 "Employee" means either:
• reci lent who is engaged in the performance of the
.a. An individual employed by you or a sub p
project or program under this award; or F _:-�•---:= , • ... ..._ _. __ . _ ... _. _. _ . _.
b. Another person engaged in the performance of the project or program under this award and
not compensated b including, but not limited to, a volunteer or individual whose services are
P YY❑u 9
contributed by a third party as an in -kind contribution toward cost sharing or matching
requirements. .
E. For
"Forced Labor" means labor obtained by any of the following methods: the recruitment,
ion provision,or obtaining of a person for labor services, through the use of
harboring, transportation,
coercion for the purpose ose of subjection to involuntary servitude, peonage, debt
force, fraud, ❑r c P P .
bondage, or slavery.
1. "Private entity" means:
a. Any entity other9 than a State local g overnment, Indian Tribe, or foreign public entity, as those
terms are, defined in 2 CFR 175.25.
b. Includes:
nonprofit institution of higher education, hospital, or
'#. A nonprofit organization, including any nvnp tribal organization other than .one included in the definition of Indian Tribe at 2 CFR 175.25(b).
ii. A for --profit organization.
2. 'Severe forms of traffickingto
- persons" "commercial sex act", and "coercion„ have the
meaning given at section 193 of the TVPA, as amended (?� U.S.C. 7192).
10. A, "Classified national security information," as defined in Executive Order (EO) 12958, as
amendedi means information that has been determined pursuant to E❑ 12958 or any
-
predecessor or q der to require protection against unauthorized disclosure and is marked to indicate
its classified status when in documentary form.
B. No funding under this aw
ard shall be used to support a contract, subaward, or other
-agreement for good
s or services that will include access to classified national security information
if the award recipient has not been approved for and has access to such information.
C. Where an award recipient has been approved for and has access to classified national
security information, no io fundingunder is award shall be used to support a contract, subaward, or
other agreement for goods or services that will include access to classified national security
information by the contractor, subawardee, or other entity without prior written approval from the
D H 5 Office of y, 5ecurit Industrial Security Program Branch (ISPB),' or, an appropriate official
within the F p Federal department or agency with whom the classified effort will be performed:
Such contracts subawards or other agreements shall be processed and administered in
a d Operating Procedures, Classlfied Contracting by State and
accordance with the DH5 "Standard P g
Local Entities," dated July 7, 2998; 'EDs 12829, 12958, '129sg, as amended; the rational
Industrial Security Program Operating Manual (NISPOM); and/or other applicable implementing
g P
directives or instructions. All security requirement documents are located at:
http.-I/www.dhs.gov/xor)nbiz/cirants/index.shtm.
ward recipient that funding . E. Immediately upon determination by the a ng under this award will be P used to support such contract, subaward, or other agreement, and prior to execution of any
actions to facilitate and
cilitate the acquisition of such a contract, subaward, ❑r other agreement, the award
ISPB ❑r the applicable Federal department recipient shall contact PP t or agency, for approval and
.
processing instructions.
DHS Office of Security ISPB contract information:
Lf a le phone: 2 D2-447-534fi
43
Email: ❑D254AdministrativeSecurity dhs. ov
Mail: Department of Homeland Security
Office of the Chief Security Officer
ATTN: ASDAndustrial Security Program Branch
Washington, ❑C 20528
Attachment C
JU
STIFICATION OF ADVANCE PAYMENT
RECIPIENT:
' are requesting an advance• if an advance payment
Indicate b checking one of the boxes below, if you ar q e submitted. Any adv��nce payment
by
budget data on which the request is based must b _ • ion approval.
is requested, •
under this Agree is subject to s• 216.'181(16), Florida Statutes an Division p
ADVANCE REQUEST WORKSH EET
you are requesting an advance, complete the following worksheet
if y q 9 (D)
(A) (B) �C}
FFY
FFY FFY Total
DESCRIPTION
:J:]:1N:11T:1AL CONTRACT ALLOCATION
FIRST THREE MONTHS CONTRACT
EXPENDITURES1 .
AVERAGE PERCENT EXPENDED IN FIRST .
THREE MO
NTHS '
(Divide line Z by line 1.
purchase
be supported through invoices, se orders, tirnesheets and/or he
immediate contract expenditures must pp
other -substantiating documentation
and cannot exceed the expected cash needs of the recipient advance. if
initial three months. Expenditures need only be provided for the years in which you requeste an
you do not
have this information, call your consultant and he or she will assist you.
MAXIMUM ADVANCE ALLOwED CALCULATION:
X $ MAXIMUM
'Cell D3 D EM Award ADVANCE
(Do not include any match)
REQUEST FO
R WAIVER OF CALCULATED MAXIMUM
. history. Com lete Estimated Expenses chart and
Recipient has no previous ❑CAIDEM contract his ry p
Expla
nation of Circumstances below.
es that require an advance greater than the Maximum
Recipient has exceptional circurnstanc q
Advance calculated above.
Complete Estimated Expenses chart and Explanat
ion of Circumstances below. Attach additional
pages if needed.
ESTIMATED EXPENSES ntici ated Expenditures for First Three Months of
201 0-201 1 A p Contract
BUDGET CATEGORY
ADMINISTRATIVE COSTS
Include Secondary Administration. .
PROGRAM EXPENSES .
TOTAL EXPENSES . • '
- 45
Explanation of Circumstances:
I
Attachment D
Reimbursement Check List
date this -check -list Please Note: F1]EM reserves the right to up listthrcughoutthe life of the grantty
ensure compliance with applicable federal and state rules and regulations.
Eg,q ment
Have all invoices been included?
El 2, Has an AEL # been identified for each purchase? eriod of the
El ' ted are the
3. if service/warranty expen5es are listed, y only for the performance p
grant? •
, , canceled check, Electronic Funds Transfer
E] 4. Has'proof, of payment been included? (E�9 pt with
(EFT) confirmation, or P
-hard back up documentation which will include receipt ,
showing ex ense charged, and payment to credit
vendor, copy of credit card statements g P
card company for that statement) l from 5tatelDHS been included?
5, if EHP form
needed — has copy of it and approva
Planning
• applies to contractors also billed under or anlzaflon
onsultantslCvntractors Note. this cvrrectl ?
1. Does the amount billed by consultant add up Y si ned?
Ej ' documentation to denote hours worked been properly g
�. Has all appropriate
• and work product (e.g: meeting documents, copies
3. Have copies of all planning materials n P contractor/consultant ❑f
if a meeting was held by recipient or con
of plans} been included? t must be included).
P
reci lent, an agenda and signup sheet with meeting date �
4'
Has the invoice from con been included? Transfer
included? E. .canceled check, Electronic Funds
5. Has proof of payment been g include receipt with
d back u documentation which will i
(EFT) confirmation, ❑r P-far P
dor, co of credit card statement showing expense charged,and payment to credit
ven , PY
card company for that statement): been com leted for this
5. Has At
tachment E (found within Agreement with FDEM) P
consultant and included in the reimbursement package?
• sitions billed under M&A and or anfzafion as well
Sala Positions Mote; this a lies to 0
' signed time sheet by employee and supervisor and
Lj 1. Have the following been provided. sig coy of payroll
time worked statement of earnings,
P
proof that employee was paid for �uded for total
register)? Has a time period summary sheet been inc
check or payroll 9 .
claimed amount? erivd for which
back-up
documentation provided match the time P
2• Does the P .
reimbursement is being requested?
Train ln
a course ❑r catalog number? if not, has FDEM
1. is the course DHS approved? is there included your
' supporting documentation
approved the non-DH5 training. is PP❑r
reimbursement request?
ve si n-in sheets, rosters and agenda been provided?
2. Hag e
backf ll� has a spreadsheet been provided that lists atten e
3• if billing for overtime and/or ate and total amount paid to
of hours spent at training, hourly r
names, department, # P system been provided as proof
eachattendee? Have print outs from entity's financial y
.• •M
•
ckf ll, has a clear delineation/cross reference been provided
attendees were paid? For ba
showing who was backfilling who? the names of the
o 4 Hav
e the names on the sign -in sheets been cross-refferenced with
. training reimbursement cysts are-hei+ig scurlht?
individuals for whom training �
ab. Has any expenditures the ;D5f5, costs ex nditures occurred in support of e training (e.g., printing
e training, planning, scheduling, related to administering the 9= facilities, materials and P payment
lies reproduction ❑f materials, and equipment)? If so, receipts and proof of P
supplies, P Electronic Funds Transfer , EFT) ronfrmation,
must be submitted.. (E.g, canceled check,
orPCard back up with r, of credit
documentation which will include receipt th vendor, copy
card statement showing expense charged. and payment to credit card company for that
. statement).
Exercise
E] 1. Has documentation been provided on the purpose/objectives of the exercise? Such as,
SITMANIExPLAN.
' conducted -has alter -action report been included? Have sign -in
�, if exercise has been
a sheets, agenda, rosters been provided?
rovided that lists attendee
3. if billing for overtime and backf ll, has a spreadsheet been p
. hours spent at exercise, hourly rate and total paid to each
. names, department, # of by P been rovided to prove
attendee? Have print outs from entity's financial system P
attendees were paid For ba ckf ll, has a clear delineation/cross reference been provided
?
showing who was backfilling who? ed with the names of the
4. Ha
ve the names on the sign -in sheets been cross--referenc
individuals for whom exercise reimbursement costs are being sought?
5. Has any expenditures occur
red on supplies (e.g., copying paper, gloves, tape, etc) in
f so receipts and proof of payment must be submitted. (E.g.
support of the exercise? I = P canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up
documentation to in P include receipt with vendor, copy of credit card statement showing
expense charged, and P Y . a ent to credit card company for that statement).
m
ed •on rental of space/locations for exercises planning and
a 6. Has any expenditures occurred -on roof of payment must be
conduct, exercise signs, badges, etc.? if so, receipts and p submitted. (E.g. canceled
check Electronic Funds Transfer (EFT) confirmation, or P -
Card back up documentation to include receipt with vendor, copy of credit card statement
showing expense charged, payment
ar ed and a ment to credit card company for that statement).
TravellConferences
1 . Have all receipts been
turned in such as: airplane receipts, proof of mileage, toll receipts,
registration fee receipts and parking receipts? Are
hotel receipts, car rental receipts, g match the dates} of
these receipts .itemised? Do the dates . of the receipts
� es the hotel receipt have a zero balance? If applicable, have a
travel/conference . D❑
'
travel authorization and travel reimbursement form been included to account for per
• expenses which have been reimbursed to the traveler by
diem, mileage and other travel p
sub grantee?
2. If trav
el Is a conference has the conference agenda been included?
a
been included? (E.g. canceled check, Electronic Funds
3. Has proof of payment to traveler ❑u roll check if reimbursed through payroll).
' Transfer DEFT} confirmation, or copy of pay .
•• • f} ... i. .. • ttr..w:.
Or an1Zat1on .. . ' - •
❑ •�. It billing for
overtime and backfill, has a spreadsheet been provided that lists attendee
# of hours s ent at EDC, hourly rate and total paid to each
names, department,P ,
Have print otlts from entity's financial system been provided to proveattendee?
. • • -
attendees were paid? -For backfill; has a clear -delineationlcross r0erence been prvvided
showing who was backflling who?
• Matchina Funds
❑ 1. Contributions are from Non Federal funding sources.
❑ 2. Contributions are
-from cash or in -kind contributions which may .•1cludna training
Investments.
are not from salary, overtime or other operational costs unrelated to
❑• 3. Contributions .
training.
For All Reimbursements -the Final check
� Have Forms 3,
4a , • 4b and Ac • been • completed and • included with each request for
❑ .
reimbursement?
2. Have the costs incurred been charged to the appropriate POETE category?
❑
3. Does the total on Form, 3 match the totals on Forms 4a, 41J and 4c?
4. Has Form 3 been signed by the Grant Manager? 7
• reimbursement package been entered into sub grantees recordslspreadsheet.
5. Has the
6. Have the quantity and unit cost been notated on Form 4b?
• 49
..� w 4••• _a ..s.—.a +H +Rr� •�.+r.e.. .•w.. w-a r�r+, 9rsr.rwr.►.+��+F.••�w•+��rwrtlarrf.. �•
Attachment E
Warranties and Representations
Financial Management
Recipient's financial management Y na ement system must include the following:
( 1 ) Accurate, P
current and complete disclosure of the financial results of this project or program
(2) Records that identify the so
urce and use of funds for all activities. These records shall
contain Information pertaining g
in to rant awards, authorizations, obligations, unobligated
• balances, assets, outlays, income -and interest.
•
r
(3) Effective control over and accountability for all funds, property and other assets. Recipient
shaft safeguard all assets and assure that they are used solely for authorized purposes.
(4) Comparison of expenditures g
with budget amounts for each Request For Payment: Whenever
appropriate, financial
'al information should be related to performance and unit cost data.
(5) 1111ntten procedures to determine whether costs are allowed and reasonable under the
provisions of the appli
cable OMB cost principles and the terms and conditions of this
Agreement.
()
Cost accounting.records that are supported by backup documentation. .
Competition
All procurement transactions shall be done in a manner to provide open and free competition. The
Recipient shall be alert to conflicts of intere
st as well as noncompetitive pracfices among contractors that
• ' ' or otherwise restrain tirade. In order to ensure excellent cbntractor
may restrict or eliminate competition .
competitive advantage, contractors that develop or draft specifications,
performance and eliminate unfair comp 9
requirements, statements of work, invitations for bids and/or requests for proposals shall be excluded
from competing for such procurements. Awards shall be made to the bidder or offeror whose bid or offer
most advantageous to the.Recipient, considering the puce, quality
is responsive to the solicitation and is mo 9 .
• forth all requirements that the bidder or offeror must fulfill
and other factors. Solicitations shall clearly set q
• d b the Recipient Any and all bids or offers •may be rejected
in order for the bid or after to be evaluate y P
when it is in the Recipient's interest to do so.
50
Codes of conduct '
Bards of conduct=goverr.;ng the performance of it:. employees
The Recipient shall maintain written scan _
contracts. No employee, officer, or agent shall participate in
engaged In the award and administration of co P
• contract supported by public grant funds if a real or apparent
the selection, award, or administration of a contra pp
• � conflict would arise when the employee, officer, or agent,
corflict of interest would be involved. Such a c .
if his or her partner, or an organization which employs or rs
any member of his or he immediate family, P .
indicated, as a financial or other interest the frm selected for an
about to employ any of the parties indicate , h • ,
of the Recipient shall neither solicit nor accept gratuities,
award. The officers, employees, and agentsP
contractors or parties to subcontracts. The standards of
favors, or anything of monetary value from P
actions to be applied for violations of the standards by officers,
conduct shall- provide for disciplinary a PP
employees, or agents of the Recipient.
Business Hours
' ss
The Recipient shall have its offices open for business, with the entrance door open to the public, and at
least -one employee on site, from
Licensin and Perrnittin
' b the 'Recipient shall have all current licenses and permits
All subcontractors or employees hired y P
required for all of the particular work for which they are hired by the Recipient.
Attachment F
Subcontractor Covered Transactions
The ros ective subcontractor of the Recipient,
certif es, by
(1) P P
inci als is.presently debarred, suspended,
submission of this document, that neither -it nor its pr p
r vvfuntaril excluded from participation in this
. proposed for debarment, declared ineligible, v y
P P
• • transaction by any Federal department or agency.
to the above statement, the prospective
(2) Where the Recipients subcontractor is unable to certify
subcontrac
tor shall attach an explanation to this form.
SUBCONTRACTOR:
By:
Signature
Name and Title
Street Address
city, State, Zip
Date '
Recipient's Name
DCA Contract Number
52
Attachment G
statement of Assurances
' compliance with all FedErai statutes, regulations, policies,
The Recipient hereby. assures and certifies c mp E C 12372
• B Circulars No. A-�� , A-1 �[ 9, A-1 ��, A-� �8, A-87;
guideline-s and requirements, including DM five Agreements , B CFR, Part 56,
an
d Uniform Administrative requirements for grants and Coopersr this federally -assisted
the application, acceptance and use of Federal funds v
Common rule that govern PP .
project Also the Applicant assures and certifies that:
' ' of the Uniform 1. It will comply with requirements of the provisionsform Relocation Assistance and deals for fair and equitable treatment of persons
roAc u isitivns Act of 197 0 (P. L. 91 -£46) which provide .
P pe rtY q
displaced as a result of Federal and federally -assisted programs.
• • which limit certain political activities of employees of a
2. it will comply with provisions of Federal law whi action with an activity fnanced in
State or local unit of government whose principal pa 1 employment is in cone
-whole or 1n part by Federal grants. (5 USC- 1591, et seq.) .
3. it will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
o eeS from using their positions for a purpose that is or
4. it will establish safeguards to prohibit employees vate gain for themselves or others, particularly
givPP
es the a earance of being motivated by a desire for pri
those with whom they have family, business, or other ties.
Comptroller General, through any authorised representative,
�. It will give the sponsoring agency or the Cvmptr uments related to the grant
to and the right to' examine all e^ecords, hooks, papers, or doc
access 9
. Federal sponsoring agency concerning special
C. it will comply with all requirements imposed by the .. P requirements.
requirements of law, program requirements, and other administrative
req uir P ,
- hi lease or supervision which shall be utilised in the -
�. It will insure that the facilities under its ownership, nmental Protection Agency's (EPA) list ❑f
accomplishment of the project are not listed on the Enviro receipt of any communication
P
Violating Faci
lities and that it will notify the Federal grantor agency of theP used the -project is
• ctivities indicating that a facility to be use P
from the Director of the EPA office of Federal A
under consideration for listing by the EPA.
requirements o
S. !twill comply with the flood insurance purchasef Section 1 02(a) of the Flood Disaster q d' December 31, 1975, Section 1 D2(a)
Protection Act of 1973, Public Law 93-234. , 87 Stat• 975, approve communities where such
requires, on and after March 2, '1975, the purchase of flood insurance in c 5Si5�nce for construction or
insurance is av
ailable as a condition for the receipt of any Federal financial a e De artment of
• • • i an area that has been identified by the Secretary oft p financial
acquisitive purposes for use n y
. having special flood hazards. The phrase "Federal in
Mousing and Urban Development as an area 9 p• a meet
assistance loan or grant, rebate, subsidy, disaster
assistance" includes any form of loan, grant, guaranty, insuranceP y assistance.
other form of direct or indirect Federal assis .
or any
Section 10£� of the National Historic
compliance with
9. It will assist the Federal granter agency in its P Drder 11593, and the Archeological and
Pre Act of 195G as amended (15 U S C 470), Executive with the State Historic
Pr a consulting
Preservation Act of 1955 (15 USC 559a-1 et seq.} by } 'es fisted t is
Historical P properties conduct of Investigations, as necessary, to identify P P See 35
or
Preservation Officer on the Historic Places that are subject to adverse effects t
eligible for inclusion in the National Register of Hi c of the existence of any such
9
Part 891�.8 b the activity, and notifying the Federal grantor agency l ranter agency to avoid
FR } y requirements established by the Federa g 9
properties and by (b) complying with all r q
or mitigate adverse effects upon such properties.
53
' ce of all its subgrantees and contractors, with the applicable
0. It will comply, and assure the compliance 9 as amended, the
provisions of Title f of the Omnibus Crime Control and Safe Streets Act of 1968, r riate' she
-Juvenile, Justice and r�elin uency Prevention Act, or the Victims of Crime Act, a.� approp , -vide for
q
• • edition he Office of Justice Programs Financial and Admrn��trat�v,� �
provist�-�ms of the current ed,t�on of
Grants, M7100.1- and all other applicable Federal taws, orders, circulars, or regulations.
' ns of 28 CFR applicable to
11. It will comply with the piovisto PP grants and cooperative ayreementsCriminal Justice Information Systems, Part
including Part 18, Administrative Review Procedure, Part 20, final Intelligence
f '��' o Identifiable Research and Stat�st�cal lnforrnation, Part 23, Criminal+d
22, Confidentiality f
' " Intergovernmental Review of Department of Jus.l�,e Programs an
Systems Operating Policies, Part 3U, 9
Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part fi`[,
Procedures for Implementing lain Management
in the National Environmental Policy Act; Part 53, Floodp 9
• d Federal Laws or regulations applicable to Federal Assistance
and Wetland Protection Procedures, an _
Programs. .
•ll .with the non-discrimination requirements of the.
12. It will comply., and all its contractors w� corn 1 P y� amended, 42 U5C 3789(d), or Victims of Crime
Omnibus Crime Control and Safe Streets Act of 'f 9£8, as are � . • ectivn 584 of the
ro riate � Title VI of the Civil Rights Act of '1954, as amended, S .. • ADA
Act (as apP P }:
' le A Title lI of the Americans with Disabilities Act � }
Rehabilitation Act of '1973, as amended, Subtitle � Discrimination Act of 1975; Department of
990 . Title 1x of the Education Amendments of 1972; the Age ❑iscr� a artmerit of
�� }' Regulations, 28 CFR part 42, Subparts C,D,E, and G, and D p
Justice Non -Discrimination Regufatty
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
13. 1n the event a Federal or State court or Federal or State administrative agency makes a finding of
d�'scnmination after a P ion national origin, sex, or
e due recess hearing on the Grounds of race, color, religion,
' pi will forward �a copy of the.f nd ing to the office for Civi
disability against a recipient of funds, the recap
Rights, Office of Justice Programs.
Opportunity Pro
14, It will provide an Equal Employment Opp tY ram if required -to maintain one, where the 9
application is far $500, 000 or more.
• l Barrier Resources Act P.L. 97-348) dated October 19,
15. !t will comply with the provisions of the Coastal-1 9S2 �s IJSC 350'l et seq.} which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
- OTHER -THAN lhlDl�lDtJALS) As required by the Drug--
'l5. DRUG -FREE WORKPLACE GRANTEES OT b art F for grantees, as defined at
❑rk face Act of 1988, and implemented at 28 CFR Part G7, Sup s 9
Free Workplace
28 CFR Part 57 Sections 67.615 and 67.620.. .
54
AGEN a IT=m sUMMA.RY FORM
►•
� �
,. loll
NI
�. FILE ID:
RequesDate. 9� 3 �12� l l
Requesting Department: Fire -Rescue Law Department
. a I District impacted,* � � Matter ID No.
�oxxim�ssxan Meeting Date. � � 1�1,�1 11-- �. � 3 5 ,
` � En�cr enc �r�i�xanre [� T�iscu.ssion Item------w__-
".r e: ~ Resolution �] Ordinance g y ...��
❑ Other_._._
.. � _ �t 7� Pro am FY� 2010 & Memoranda S �j h ect: Urban Area Security niti Initiative UASI Grant
ARreements "MOA's" .
purpose of Item:
' � ra' ect entitled: "The Urban Area Security Initiative
Resolution to establish a Special Revenue P J received
CUASY) "� appropriating funds in the amount of $1�,7�5,4�1•��, Grant Program FY �41 h the State of
t 1
of Homeland .Security ("USDHS"}, passed directly throu g
f rom the U.S. I3eparimen
. .. Management and authonzmg the City Manager to execute
Florida Division of Emergency .M g ties the Cities
is with contiguous partners (Mami-Dade and Monroe Coun
Memoranda of Agreements � P setting forth them
Beach., Cordl Gables and the Village of Key Biscayne); g
of Hialeah, M�ana� Bea the UASI Project administered by the City of
responsibilities in connection with the support of
N iami, Department of Fire -Rescue.
Background Information: - .
Budget Irn act Anal�5z5
NO Is this item related to revenue?
n expenditure? If so, please identify funding source below.yES Is this item a p.
General Account No:
.,5 ecial Revenue Account No: UASI Grant Pro'ect
C.LP Project NO: -
Homeland Defense/Neighborhood Improvement on s?
�G Is this item funded by I-Iom
Start Up Capital Cost: $100 .
Maintenance Cost: $0.00 ,
$1 � 7�S.4G 1.�o reimbursable ant finds
Total Fiscal Impact: .
Fin al Arov a s
(SIGN AN-D DATF
Budge
jZ�Z�
.CIP
• if using or roe C!,I c 1 Fisk Man a gem ent
Grants
' Dept. Director .
Chief City Manager
Al
Background Information:'(continued)
• 't throw h the State of - Florida D{ ,vision of
T'he U-cated States Department of Homeland Security, g ..: • e C]ASP'
e Urban ,'area S ec�lrxty Inxti -ttv � }
nc r Management ("DEW)D has Sub -granted th
�..rr,erg�. 3
iami and its contiguous counties m Lhe amount O
Grant ,Program FY' 2010 to the City of M " . " areas in order
' targets homeland securrty funding to high threat urban
$10,708,461.00. This program tang other disasters of natural or
to prevent, respond, and
recover from threats or acts of terronsm and
man-made origin.
. the purchase of specialized equipment,
The
se funds well be used, as stipulated by the grant, for p .
• -development. - .of .the �Jrban .Area Homeland Security...
exercise, training, administrative services and P -
Strategy, and other planning -
thlannin activities needed to ensure a successful program,
• ish a S e
It i s now a ry riate to accept said grant award, e stab 1 Special Revenue Project, and appropriat
p
PP P
said grant award therein.
• �i Manager tv execute Memorandum of
In addition, the pity commission authorizes the • City g hies of
�� i ?7(Miami-Dade and Monroe CountxeS, the C�,. eements MBA s � with contiguous partners - arties'
xsca a setting forth the p
Coral Gables and the Village of Ivey S yn }, .
i aleah, Miami Beach, C ASI Program 2010 which is
. ... connection with the development and support of the U gr
Ie5pfl1151b1I1tIe5 lIl
administered by the City of Miami, Department of Fire -Rescue.
I ia'M} UASI 2010 Budget
Line No.
Description of Project
Bud9 of
.lurldICUOPIPrimary
Stib-Gr$itlae
Owner
-
Aiioeattan
20 i o-01
Coral Gables
Tabletop Exercise for E❑C/Sectional Training
x37,032.66
Cora! Gabes
CGPDICGFD
2010-02
$63,295.00
CGpD/CGFi3
Generator
2010-03
Cora! Gables
Vulnera6iliiylRlsk Assessment
$25,000.00
CGPDICGFD
2010-04
'
WMD Oeconlaminallon 5ysiem for Emergency Vehicles
$60,000•00
Coral Gables
CGPDICGFD
2010-05
A!I Hazards Incident Command 'irainin and 9ackfll
$130,000.00
Hialeah
HEM
2010-06
Mobile Command Vehicle Sustainmenl
$20�000•Q0
Hialeah
HEM
.
2010-07
inlets erabie Communications Radios
8189,000.00
Hialeah
HFDIHP❑
2010-0&
$200,325.00
Hialeah
HFDIHPD
Moble Data Terminals
• 2010-09
$9,000.32
Hialeah
HPD
Bomb Detecdon Canine
2010-10
$180.000.00
Hialeah
HFD
SCBAs
2010-11
;b i 4 0,000.00
Hla Leah
HPD
p❑❑ Logistical System
2010-12
.
'
SWAT SUVs for CBRhlE Response
$100,000.00
Hialeah
HPD
2010-13
Field Force Manauvers Training and Exercise DT/Back il!
$70,000.00
'
Hialeah
HPD
2010-14
lEmergencyPublic
InfOANarnln
$300,000.00
Hialeah
HEM
2010-15
$40,000.00
Hialeah
HEM
E❑C 5ustainment
2010-16
Fixed License Plate Reader
$90.000.00
Hialeah
HPD
2010-17
$22,000.00
Hialeah
HPD
Ballistic Vests
2010-18
Tactical Carrier Vests
$1Z,000.00
Hialeah
HPD
-2010-1 s
'
Integrated Computer HardwarelCperating
$52,922.58
Key Blsca ne
munic:ons
SY stemlComa�
2010-20
•
Weather Bu9i (licenses)
.
$12,000A0
Miami
MEM
•
i ore
2D10
Miami UASi Budget 8-8-11 xlsx
x
Miami UAS! 2010 Budget
Line No.
❑oserlptinn of Projocf
BudgQt
Ji+ridict ,ry Primary
sub -Grantee
owntr
A��oGa�lr�n
z01 0-21
-
•
5115,001.32
Miami
MEM
EDC Enhancements
2010-22
.
•
�Z3,�40D.00
Miami _.�..
Satellite Phone Susiainnient ��
2010-23
Blackberry Replacement Cache Cliywtde
$i0,000.04
Miami
MEM
z010-24-
•
Blackberry 5uslainrnent Citywide
$90,000.00
Miami
MEM
2010-25
Ethernet Secured a Fire College'
$27,000.00
lwliarni
MEM
2010-26
Direct TV Suslalnmeni for .11C BMCU
$3,750.00
Miami
MEM
2010-27
��0,000.00
Miami
MEM
NelMotivnlMobile Data Project
2010•-28
.
-
�i4i,000.00
Miami
MEM
Emergency Management'
.
2010-29
Eme enry Marra er Planning Coordinator
$329,000.00
Miami
MEM
2010 30
$1,Di7.00
Miami
MFR
TacPack Sustainment
2010-31
Sustainment for Mobile Command Vehicle
$360.00
Miami
MFR .
2010-32
$275,000.00
Miami
MFR
Ail hazards field training prop
2010-3 3
CBRN Enhanced and NIOSH approved SCBAs
$475,000,00
Miami
MFR
2010-34
UAS! Fire Vessel Malnienance & E ul ment
5100,000.00
Miami
MFR
.
2010-35
•
-replacement far UASI purchad equipment
Repair •andse
$50 000.DD
Miami
MFR
2010-36
-
Training, exercise overtime and equipment (to Include
$304,�499.91
Miami
MFR
USAR, Hazmat, Dive and EOC)
Miami-
2010-37
[Regional
.
R19lon al
. R -.}aml
Program Coordinator
,
Mlaml-
2010-38
$350,000-00
Miami
Regional
Regional Pro ecl PlanningMiami-
201039
Regional Planning, Trainingand Exercise
$2�41,12&.'l0
Miami
Regional
.
2010-40
Miami -
Emergency Nolilscation System for South Florida Redon
I.S170.000-00
Miami
Regional
201041
SF Planning
' Miam!-
.
$100,000.00
Council
Re Inns!
'• CIIK Assessments
2010-42 1tolsmi
Target Hardening _ MDP❑ Headquarter
S272,500.00 MDPD Rdglonai
7 o1 Q
2010 Miami UA515udget 6-5-11-XI ck
l
1
Miami UAS1 2010
Budget
I
----
1]escrlptivty of Project
Budgat
Allocation
JuridlctlDlllPrlmnry'
Sub -Grantee
Owner
Line No,
2010-143
SD•Warehouse Serlly
Bcu
550,000.00
BSD
MIamI-
Regional
2010-4 4
Miarnl-
'
'
Reglon 7 Forensics Cam ulers
S 10.000.00
FDLE
Re�Iottiai
2010-45
Miami-
Re Ion 7 Forensics Computers
S270,000.00
MDPD
Regional
201046
Miami -
Anal sts
Intelligence Analysts.
$1 40,000.00
MDPDIPBSD
Re Ionai
'
Target Hardening - MiA
$50,000.00
Miami Intemalionai
Airport
Miami-
Regional
2010-47
Target Hardening - Miami Dade Translt
S50,000.00
Miami Dade
Transit
Miami -
Regional
2010-48
2010-49
Miami Dade
Miami -
Target Hsrdenlm -Miami Dade Transit
.5 1 30,DDD.Dp
Transit
Re tonal
20 1 0-50
i
Miami -
SWAT Team Equipment
586,064.00
M5D
Re Ional
�
Monme Remve and COOP Exercise
$75,000.00
MCEM
Miami
Regional
2010-51
2010-52
.
'
Incident Command Tracking S siem Software
5�,88�.0Q
Miami
MPD
2010-5 3
.
Planning, TrainIng and Exercise
S'I50,000.00
Miami
MPD.
20 f 0-54
.
'
•
Flrewsii Protection far Pollee Computer Network
S50,000.00
iV[Iaml
N1P❑
201 C-5 5
Cdlical infrastructure Documentation Kii
$5,000.OQ
Miami
MPD
2010-56
•
CCTV Project
$348,'1'12.00
M1amI
MPD
20 f 0-57
•
Assorted SWAT Taois
$10,000.00
Miami
MPD
•
•
Equipmenl Trailer (SWAT]
�'1D,000.00 .
Miami
MPD
•
3 ai 6
2oI a
Miami UASI Budget 8-8-11 Xisx
Miami UASI 2010 Budget
Dascrtptlon of Project
BudgQt
.1S+r1dlctiar�lPrinlary �
sub-0renlao
Owner
Line No.
Atiocation
PDC Computer Units for WEB EOC ConnectivIl
$46.000.00
Miami
MPD
2010-60
Special MIssbn CBRNE Crime Scene Investigation
$198.000.00
Miami _
MPD
2010.61
backup Portable Emergency Electric Power
S50,000.00
Miami
MPD
2010-62
Andros FBA Vestal Bomb Robal
$75,000.00
Miami
MPD
2010-63
Assorted Tools for Bomb Squad
Sl 0,000.00
Miami
MPD
20 1 0-64
Power Hawk P16 Rescue Tool SWATS
$17,000.00
Miami
1111PD
2010.65
$3,000.00
Miami
MPD
PPE Boots
2010-66
And Terrorism Awareness and Educational Materials
$33,000.00
$65.000.00
Miami
Miami Beach
MPD
MBEM
201 0-67
Erner ency Generator
S53,A34A8
Miami Beach
MBP
20'10-fi$
Command Van
2010.6 9
Secudt AIarrn for Major Sewer Pum p Slarmn
$30.000.00
Mlaml Beach
MBEM
2 0't 0-7 0
Security Cameras for 1►UalerTaniclPum Staiian
$5D,000.00
Miami Beach
MBEM
2010-71
S ecu rl ly Fence-Puhlic Works Yard
S30,000.00
Miami Beach
MBEM
2010-72
Miami Beach
MBFR
FLUSAR Training_S85,000.00
2010-73
Planning, TralnInq and Exercise
1118,602.00
Miami Dade
•MDFR
2010-74
$1 18,397.00
Miami Dade
MDFR
Videa ConferencIng
2010 75
Ri9 Id Huil inflatable Boat
-
$188,397.00
Miami Dade
MDFR
2010-76
Vulnerability Assessment for MDFR Headquarters
$98,397.00
Miami Dade
MDFR
4v
2010 Mlaml UA51 Budget 6-5-11 Xlsx
Miami UASI 2010 Budget
Llr�c No. Description of PrajGcf
Budget
Jaridictloi�lPrimary
Sub-Grantr.�
. DwnQr
Alloca tlon
2010-77
.
i
Fire Service Intelligence Enierprise
$79,423.00
MIaml Dade
MDFR
2010 78
•
$226,796.00
Miami Dade
MDFR
28 Foot Fire Boat
201 a-79
Technical Rescue Equipment
510,000.00
Miami Dade
MDFR
2010-80
• Mass D stun Nodes
537,389.00
Miami Dade
MDFR
2010-81 •.
.
EMS Tablet Equipment
$48,4A8.00
llAlaml-Dade
MDFR
2010-82 -
Ti_fl Training and Other conferences
$23,974.da
Miami -Dade
MDFR
2010-83 `
Emergency Animai Care and.Rescue Unit
$141,958-00
Miami -Dade
MI]C EM
2010-84
Personnel and Asset Tracking
$230,000.00
Miaml-Dade
MDC EM
201D-85 .
CountyvAde Hos itai Disaster Preparedness Training
$200,000-00
Miami-Drade
MDC EM
.
2010-86
Emergency Management S eciaiisi
$75,000.00
Miami -Dade
MDC EM
2010-87 .
' Disaster Plans Updates
�5Q,fl00A0
N[iamt-Dade
.MDC ENS
201 0-88
Public Awareness Campaign
$252,364.00
Mlam -Dade
MDC EM
2010-89
-
Surveillance Detection
$100,000.00
Mlaml-Dade
MDP❑
.
2010-90
$50,000.00
Miami -Dade
MDPD
TLD Training
2010-91
.
Video Forensics
$100,000.00
Miami -Dade
MDP❑
2010-92
'
• Guldestar '•'
' $498,818.64 '
' Miami -Dade
.MDPD
2010-93
�'
•'
invesfigafivelinteII10ence Hardware -
$200,000.00
Miami -Dade
,MDP❑
- Corti
2010 Miami UASi Budget 8-8-11.xlsx -
Miami UASI 2010 Budget
Linn No. Descriptlort of Project
8udeot Ju,tdlcUotslPrlmary 4'rltnr
Aiiocation Sun-�,rantea
i
2G 10-94
890 MHz Radios 1313.440.99 - Monroe MCEM
MEM
200-95 M&A Miami UA51 �3�1,253;OQ Miami
�. . t sr , ,'•• yr, V: L-• 3 l��ti S i'I. K': �Zr, � � •. ! + �' �! �� �n�t
! ,�:v:•►•+• {!� y! 'r.ik+r1 I�1' Mi 'i:. �•.�� {• d!'• L'� f�• � �:•. �►•4•�.� •f+�.. �i�•!}HiC:�'���i•L�1 �' •.�• ..
y `' • 5 f [` �+. iir �� r�.y i •i • • ,Y}� N• i •.� 1• 1:rTI Lf 1
r •:� F�,[}�!•.F� hC 1. ; yJ ,. y, a� i� �. �.,.tuG�,l.. �4 r..x� 1�;..:: �� F :.. �r,z
I..l�flL!:}1wN�.flnk��`'•!i•.y�lil�..��",77 Y ii�' �� r%.• V,1J •�
' f L Y a V 1L .� Ji �1 ���61' %l; �iti •N L� N.i• i.
TOTAL + + f:,� �� :r};. Y i t i.
$1 V ��•;�1,�+N� VF
r • • Mi.•i•y L :+ t d7:.ti `i+J`,il .!-, �C!1-s'.I+''J•`4•,i �i; +,1'+� �L•_ 1�nJ�L� �'::��•' �+r �•,..,:.��".a!:a
,;i L I K ma's •L+ftia.ir...L�iils��r. [�fu .i::1.1'��. 4,� jKj�.�w?1.�k1�i:.ti.�.ts�a.'.711i.I:.L •.'!s i��iiC.st•r ..+L:�1►�.-•��:7t,�'ki:'fir fi:l:�a.L �L'.1.• .•
• so(5
2-oi0 NGad UA51 Budget B-8-1 i.xisx
isten: IRA131
City of Miami
Master Report
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Resolution R-11-0478
File ID #: 11-01022 Enactment Date: 11/17/11
Version: 1 Controlling City Commission status: Mayor's Office for
Body: Signature
Title: A RESOLUTION OF THE MIAMI CITY CONMSSION, WITH ATTACHNENT(S), ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ("UASI")
GRANT PROGRAM FISCAL YEAR 2010", AND APPROPRIATING FUNDS FOR THE OPERATION OF
SAME, IN THE AMOUNT OF $10,708,461, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF
EMERGENCY MANAGEMENT; AUTHORIZING TIE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, AND ALL NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE ACCEPTANCE OF
SAID GRANT AWARD; FURTHER AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI
GRANT PROGRAM, FISCAL YEAR 2010, AS NECESSARY AND TO EXECUTE ANY OTHER RELATED
MODIFICATIONS, AMENDMENTS OR EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING
WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO
THE UASI GRANT GUIDELINES; AND AUTHORIZING THE CITY MANAGER TO EXECUTE
MEMORANDUM OF AGREEMENTS), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS
CONTIGUOUS PARTNERS (MIAMI-DARE AND MONROE COUNTIES, THE CITIES OF MALEA -L
MIAMI BEACH, CORAL GABLES, AND THE VILLAGE OF KEY BISCAYNE) SETTING FORTH THE
PARTIES' RESPONSIBELITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE
UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE,
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
Reference: Introduced: 10/19/11
Name: Establishing Revenue - UASI Grant Pgrm FY' 10
Requester: Department of 'Cost: Final Action: 11/17/11
Fire -Rescue
Notes:
Sections:
Indexes:
Attachments: 11-01022 Summary Form.pdf, 11-01022 Urban Area Security Initiative Grant Prgm. FY'10.pdf, 11-01022
Miami UASI 2010 Budget.pdf, 11-01022 Legislation.pdf, 11-01 D22 Exhibit 1.pdf
Action History
City of Miami Page 1 Printed on 11/18/2011
Ver. Acting Body Date Action Sent To Due Date Returned Result
1 Office of the City 1111l11 Reviewed and
Attorney Approved
1 City Commission 11/17/11 ADOPTED
A motion was made by Francis Suarez, seconded by Frank Carollo, that this matter be ADOPTED. The motion carried
by the following vote:
Aye: 5 - Wifredo (Willy) Gort, Marc David Samoff, Frank Carollo, Francis Suarez and Michelle Spence -Jones
City of Miami Page 2 Printed on 11/18/2011
City of Miami'
City Hall
3500 Pan American
Drive
Legislation
Miami, FL 33133
n•.1". t s
www rniarnigov.com
Resolution
FileNumber: 11-01022
Final Action Datc:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN
AREA SECURITY INITIATIVE ("UASI"} GRANT PROGRAM FISCAL YEAR 2010",
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $10,708,461, CONSISTING OF A GRANT FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE
CITY MANAGER TO ACCEPT SAID GRANT AWARD -AN D TO EXECUTE THE
SUBGRANTAGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ALL
NECESSARY DOCUMENTS IN ORDER TO IMPLEMENTTHE ACCEPTANCE OF
SAID GRANTAWARD; FURTHER AUTHORIZING THE CITY MANAGER TO
EXTEND SAID UASI GRANT PROGRAM, FISCAL YEAR 20101 AS NECESSARY
AND TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR
EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING WITH FUNDING
CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; AND AUTHORIZING
THE CITY MANAGER TO EXECUTE MEMORANDUM OF AGREEMENTS), IN
SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS CONTIGUOUS
PARTNERS (MIAMI-DADEAND MONROE COUNTIES, THE CITIES OF HIALEAH,
MIAMI BEACH, CORAL GABLES, AND THE VILLAGE OF KEY BISCAYNE)
SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH
THE DEVELOPMENTAND SUPPORT OF THE UASI PROJECT ADM INISTERED
BY THE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE, CONTINGENT UPON
FUNDING OF SAID PROJECT BEING SECURED.
WHEREAS, the United States Department of Homeland Security ("USDHS"), is authorized by the
Emergency Wartime Supplemental Appropriations Act 2003, to provide funds to states for subsequent
distribution to selected urban areas to address the unique equipment, training, planning, exercise and
operational needs for large urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts or terrorism; and
WHEREAS, the USDHS, through the State of Florida Division of Emergency Management
CDEM"), has sub -granted an Urban Area Security Initiative CUASI") Grant Project, Fiscal Year 2010 to
the City of Miami ("City") in the amount of'$10,708,4E1; and
WHEREAS, the City Department of Fire -Rescue will use said funds to continue to address the
unique equipment, training, planning, exercise and operational needs of the City and its contiguous
partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and
recover from threats or acts of terrorism; and
-- r - WHEREAS,- in accordance with the UASI Grant Program, f hscal Year 2010, the attached
City of Miand Page 1 of 3 File 1& 11-01022 (Version: 1) Printed On: 1012512011
File Number. 11-01022 .
Memorandum of Agreements (MOA's") with the City's contiguous partners (Miami -Dade and Monroe
Counties, the Cities of Hialeah, Miami Beach, Coral Gables and the Village of Key Biscayne) will
provide the necessary guidelines to coordinate the UASI Grant Program, Fiscal Year 2010 and will
permit the City to reimburse its partners for their eligible expenditures that are compliant with said
project,
NOW, THEREFORE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMit .
FLORIDA:
Section 1. The recitals and findings contained in.the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
FUND TITLE: Urban Area Security Initiative
Grant Program Fiscal Year 2010
RESOURCES: Department of Homeland Security $1017081461
directly to the State of Florida Division
of Emergency Management
APPROPRIATIONS:
$10,708,461
Section 3. The City Manager is authorized {1) to accept said grant award and to execute the
Subgrant Agreement, in substantially the attached form, and all necessary documents in order to
implement the acceptance of said grant award.
Section 4. The City Manger is further authorized (11 to extend said UASI Grant Program, Fiscal
Year 2010 grant award as necessary and to execute any other related modifications, amendments or
extensions on all mattefs except,those dealing with funding changes, in connection with the
development and support of the UASI projects administered by the City's Department of Fire -Rescue,
as an UASI Sponsoring Agency, contingent upon the funding of the UASI projects being secured in the
form of grants from the Federal Department through the Florida DEM .
Section 5. The City Manager er is authorized {1) to execute M OA's, in substantially attached form (s),
g
with its contiguous partners (Miami -Dade and Monroe Counties, the Cities of Hialeah, Miami Beach,
9
Coral Gables and the Village of Key Biscayne), for the purpose of setting forth the parties'
responsibilities in connection with the development and support of the UASI Grant Program, Fiscal
Year 2010 administered by the City Department of Fire -Rescue, an UASI sponsoring agency,
contingent upon funding of said project being secured.
Section 6. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
City of Miami
Page 2 of 3 File Id: 11-07022 Mersion: 1 ] Prin ied On: 1012512011
r
File Number 11-01022
APPROVED AS TO FORM AND CORRECTNESS-
JULIE 0. BP�r
CITY ATT ANEY .
r
Footnotes:
{1) The herein authorization is further subject to compliance with all requirements that may be
imposed 'by the City Attorney, including, but 'not limited to, those prescribed by applicable City
Charter and Code provisions.
{21 If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission..
City of Miand Page 3 of 3 File Id: 11--01022 (Persioli: 1) Prided Ott: I6/25/2011
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