Item C20BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 15, 2012 Division: County Administrator
Bulk Item: Yes
Department: Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of an amendment to the contract with Gardens of Eden of the
Florida Keys, Inc. for landscaping services at the Key West International Airport, which expired on January 18,
2012.
ITEM BACKGROUND: The Gardens of Eden contract included a not -to -exceed price for their annual fee.
However, during the course of their contract, the Airport requested that they perform additional work. We
authorized them to clean up the airport property to the west of the Tax Collector's / DMV building area. This
task involved removing all the invasive growth (including Australian pines), eradicating the active homeless
campsite, removing any debris which could not be mulched, and creating the Airport's Vegetative Recycling
Center. As a result of this extra work, the not -to -exceed limit of the Gardens of Eden's contract was surpassed.
The Airport is requesting to retro-actively increase the amount of their previous contract by $6,460.10, which is
actually less than the amount of the extra work that was done. If the Airport had not requested these items, the
yearly amount for the Gardens of Eden contract would have actually been UNDER their yearly not -to -exceed
amount.
PREVIOUS RELEVANT BOCC ACTION: May 19, 2010 — Item C-4 - approval of award of bid; January
19, 2011 — item C-16 — approval of contract; January 19, 2012 — Item C-25 — contract renewal agreement.
CONTRACT/AGREEMENT CHANGES: Increase contract by amount below.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $6,460.10 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: operating,
COST TO AIRPORT: $6,460.10
COST TO PFC: None
REVENUE PRODUCING: Yes
APPROVED BY: County Attorney X
DOCUMENTATION: Included X
No X AMOUNT PER YEAR: NA
OMB/Purchasing Risk Management
Not Required
DISPOSITION: AGENDA ITEM #
LANDSCAPING SERVICES AMENDMENT TO AGREEMENT
GARDENS OF EDEN
KWIA
THIS LANDSCAPING SERVICES AMENDMENT to agreement is entered into this
151h day of February 2012, by and between Monroe County, a political subdivision of the State
of Florida, (hereafter "County"), whose address is 1100 Simonton Street, Key West, Florida,
33040 and Gardens Of Eden of the Florida Keys, a Florida Corporation (hereafter
Contractor), whose address is 92 Bay Drive Key West, Florida 33040. The parties hereto, for
the considerations herein set forth, mutually agree as follows:
WHEREAS, on the 191h day of January, 2011, the parties entered into a Contract For
Landscaping Services at Key West International Airport, hereafter original agreement, copy of
which is attached to this renewal agreement and made a part of it; and
WHEREAS, the term of the original agreement began on January 19, 2011 and expired
on January 18, 2012, but the parties desire to increase the `not -to -exceed' portion of the original
agreement; and
WHEREAS, the Landscaping Services Agreement has been mutually beneficial to both
parties; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
1. Paragraph 2 of the original agreement is amended to read:
2. CONTRACT SUM. The County shall pay the Contractor for the faithful
performance of said service on a per week in arrears basis during the term of the
Contract. The Contractor shall invoice KWIA weekly for landscaping services
performed under the Specifications contained herein. The total Contract amount shall
not exceed $106,460.10. Contractor shall submit to County invoices with supporting
documentation acceptable to the Clerk, on a weekly schedule in arrears. Acceptability to
the Clerk is based on generally accepted accounting principles and such laws, rules and
regulations as may govern the Clerk's disbursal of funds. County's performance and
obligation to pay under this agreement, is contingent upon annual appropriation by the
Board of County Commissioners.
2. Except as set forth in paragraph one and two of this Landscaping Services
Amendment Agreement, in all other respects, the terms and conditions of the original agreement
remain in full force and effect.
Key West International Airport — Gardens of Eden Amendment to Contract — February 15, 2012 - Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
(SEAL)
ATTEST:
By:
Witnesses:
DANNY L. KOLHAGE
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor David Rice
GARDENS OF EDEN
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Print Name/Title
Key West International Airport — Gardens of Eden Amendment to Contract — February 15, 2012 - Page 2 of 2