Item C22BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 15, 2012 Division: Public Works/Engineering
Bulk Item: Yes X No Department: Engineering Services
Staff Contact Person/Phone #: Judy Clarke X4329
AGENDA ITEM WORDING: Approval to advertise a public hearing for the dedication to Monroe
County of 2nd Avenue West, Cudj oe Gardens Eighth Addition subdivision, Cudj oe, as recorded in Plat
Book 7 Page 16 of the public records of Monroe County, Florida.
ITEM BACKGROUND: 2nd Avenue West is not a county maintained road. Property owners have
completed and submitted all of the required paperwork (list of required documents attached) for a
Road Dedication Request and they have completed repairs to the road.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: Not applicable
STAFF RECOMMENDATIONS: Approval to advertise a hearing as requested.
TOTAL COST: $800 INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing I Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
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Engineering Department
MEMORANDUM
To: Monroe County Commissioners
From: Judy Clarke, P.E. Director of Engineering Services
Date: January 31, 2012
Re: 2nd Avenue West, Cudjoe Gardens Right of Way Inspection Report
2nd Avenue West in Cudjoe Gardens is a 1,594 ft. long, 50 ft. wide privately maintained right of
way. Engineering staff performed an inspection of the right of way on January 31, 2012.
The asphalt roadway is 20 ft. wide, which meets the current county standard. The asphalt is in
fairly good condition with the exception of three small (1 ft. in diameter) areas where the top
layer of asphalt has worn away. Small cracks are present all along the road. It should be noted
that this subdivision will be one of the first to have sewers installed within the next few years as
part of the Cudjoe Regional System.
The Neighborhood Association recently completed the repair of a sinkhole that was located on
2nd Avenue West. The Engineer of Record provided certification to the County that the project
had been constructed as designed. It should be noted that in some cases sinkholes can recur,
even when they have been properly repaired.
There are some trees, boulders and other vegetation encroaching on parts of the right of way but
staff observed far fewer encroachments than on most county roads. The worst encroachments are
at the end by the T-turnaround; in this area the road on the T is 11 ft. wide whereas the plat
indicates that it should be 25 ft.
Most of the lots on the road are 3 to 4 feet above the road elevation. Driveways have been
constructed without swales and therefore stormwater will run off onto the roads.
In summary, the width of the right of way and the paved road meet the current county standards.
There are some deficiencies in the asphalt surface and encroachments on the right of way;
however, the overall condition is typical or better than many county rights of way. The sinkhole
has been properly repaired. The elevation of the lots and existing paved driveways may
contribute to stormwater ponding on the right of way although staff is not currently aware of an
existing problem.
OUNTY o MONROE
KEY 1NEST FLORIEA 33040
(305) 294 4641
Ike: CUDJOE GARDENS EIGHTH ADDITION EDICATION of 2 ND
AVENUE WEST
The following pre -requisites must be met before the Board may consider acceptance of a
private road, right-of-way or easement-.
1 ) Inspection by the County Engineer to determine if the road meets is acceptable
to the County standards. If the road is does not meet the standards, the County
Engineer will recommend to the Board of County Commissioners NOT to accept
the Road Dedication. The County Engineer may specify the reasons for the
road(s) failure to meet the county standards.
2) Copy of Strip Map of the island clearly showing where the road(s) to be
dedicated are located. Please also provide a supplemental aerial photograph for
reference for the Board of County Commissioners. All reaps should include U.S.
l and mile marker information.
3) Property record cards showing the ownership of property adjoining the road
that is to be dedicated. Adjoining property owners -those persons who own land
touching the subject land/road to be dedicated.
4) Survey & Legal Description of the roadway(s) to be dedicated. This must be a
metes and hounds description. A survey and/or legal _description is not required
for platted roads.
5) Letter frorn the Homeowner's Association (if applicable). All
residents/members of the Homeowner's Association must provide a signed letter
either consenting or objecting to the road dedication. A sample letter is attached
below. (If road dedication is sought on more than one road then the Homeowner's
Association member may want to include all the roads to be dedicated in the
letter, so they will not need to obtain multiple letters.)
6) Affidavit from the Adjoining Property. Owners of all adjoining property must
provide a notarized affidavit consenting to the dedication of such road and should
reflect the property owner(s) intent to dedicate the road for public use. All
adjoining property owners must consent to the road dedication and provide deeds
conveying their interest in the road to be dedicated. A sample affidavit is attached
below.
7) Deed(s) from each adjoining property owner conveying the roadway to be
dedicated. The deeds may be provided after acceptance and approval by the Board
of County Commissioners, but acceptance and approval is contingent upon
obtaining all deeds and the recording of said deeds in the Official records of
Monroe County,
Important Notice to Petitioner(s)/Property owners)
EACH DEED MUST BE RECORDED IN MONROE o U T ' OFFICIAL
RECORDS,
PETITIUNER(S) MUST PAY ALL RECORDING COST