Item C29BOARD of COUNTY CON MISSIONERS
AGENDA ITEMS Y
Meeting Date: Febru
15 2012
Division:
Public workslEn ' eerin
Bulk Item: Yes X
No
Department:
Pro'ect hipagement
Staff Contact Person/Phone #: Jerry Bamett, X4416
AGENDA ITEM WORDING: receipt of monthly report on change orders reviewed by the County
Administrator's office.
ITEM BACKGROUND: There were two change orders considered and approved by the Deputy
Administrator for the period beginning January 1, 2012, and ending January 31, 2012, totaling $510.00.
There were no change orders denied.
PREVIOUS RELEVANT BOCC ACTION: on September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non --cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BoCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACTIAGREEMENT CHANGES: N/A
STAFF RECO NDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No
DIFFERENTIAL of LOCAL PREFERENCE: N/A
COST To COUNTY: NIA SOURCE OF S: NIA
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCU1MNTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7109
N
0
W
9
W
Z
a
V
N �
� C
U
O
a Cl
pj L
U!
.92
V
w CLv
c w
L
m z�
�n E w
Now 4%
cm
V
�
0 .1
ccl n
44 C d C
C4
FQ i o
afA�
CD a
�
V
W
N ti-4
o u
s
rn
v
Z
o�
CL #D
C = �
bi
��E
2
W
�' m t;
a
aloes
w V
=O
Ea]w
a ,Z u N
H
co
�
Co v
In 4U+
43+
a
C
12 o
It
1"4 a!i
vdoo
CL
1
vt Z
En m
CL
MONROE COiTNTY/ENGIlVEERING/ PROJECP MANAGEMENP
CorrrxncrCHANGE Oxnnt
PROJECT TMJL"
Solar Water ffiuktm Purchase & knWilation
TO CONTRACTOR*.
SDI Solar, Int.
SSG 113P street
Lai" Park, FL 33043
The Contmct Is changed as fdlovs:
a] =(-
L i6m
1NrMT10N DATE=. 01111112
1
C001RACT DATE: 1011 9M I
The orVnal ContractSum
Net chaiMe by prevk)u* aut1hofted Cha%p Ordsm...... 0.00
"" �0_ *'A A "Os' order a" musloot 00.0929NIN pips Iff"3130,00-
000
The nth Sum prior to this Charve this Chang Order ........ .510-00
The Contract Sum mfil be OncireasedD, (decreased) (unchangedD by e
The new.Con ct Swn fndldding� nge
The Contract Mme wM be #ncreased) (dnn
eqmas"f%hann4,4*
cwftbyft06& &0% atj* 4004 'As* GQW -0-VU kWVM 'M'&* NIA
The date of substanfial COMP . lefion as : Of . tW-date of this -Change Order 01/15111
Detallod desWption of change odes' and jusfficafiow
Fie 2 ins schWu . . j86jjftEkjgALM to be jflgjaled. This
oLd. fees for Dejosuml R@ffQ.nj!Qj)3bQ99M led f" Solar
funded -by the Florida- gg e= and Qffmate Commiggon GENA AAMMOU& AM D.
This Chaflgg -Ofd-e r& .4ft gf -1he odainal contract RE iCe&
NA-varld untV IMM by Ownw Archie c MMUMOME
CONTRACTOR:
SUSTAINABLE INITIATIVES
COORDINATOR
DIRECTOR PROJECT MANAGEMENT,*
COUNlYIDEPUTYADDANISTRA
Haag
N
,—, (—tom /�
Date -
Date
f.W- 44 Y2n
Change Order Attachment per Ordinance No. 0044999
• change Order was not included in the original contract specifications: Yes Z No El
If Yes, explanation:
Enclosure Inspections were not anticipated at the time specMdadons were written.
• change Order was included in the original specifications. Yes ❑ No JE
If Yes, explanation of increase in price:
• change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes D No 0
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No 0
If no, explanation of why:
Where is no Project Architect for this project.
0 change Order is correcting an error or omission in design document. Yes [:]No 2
Should a claim under the applicable professional liability policy be made? Yes El No 0
Explain:
Solar Development, Inc.
. Since 1974
Jqnuary 1.1, 2011
Monroe Count .
y Building Department
Planning Building & Code Enforcement Division
,2798 Overseas Highway
Marathon, FL 33050
Re: Habitat for Humanity/Monroe County
Solar Water Heater Project
Enclosed is our check for permit enclosure inspections fees for the listed residences:
Tonv Da i1a
40 . V1
Filipe Mos
Machado ..mad or
Than k yo .for your assistance.
Sincerely,
David L. Burrows
SDI Solar Inc
dburrowsgsdisolar.com
SDI Solar Incorporaw
PO BOX 14W_ 49 16
NOTU) Palm ate, .FL Z3408
1 Ei
PAY TO T.H. M &__ g
OJRDS"R -OF— $ 0_0
rOMWAS
OOLL
4AR
BANK OF AMERICA6 N.A.
4�_ 4
400 G 3EI000 U ?1* 00 S 16 1'18 2 2 2 So" 4919
VA_ End
r %0
Riger-Ann
From: dburrows@sdisolar.com
Sent: Wednesday, January 1.1, 2012 1:38 PM
To: Haag -Rhonda
Cc: Riger-An n
Subject: [BULK] Re: Solar Equipment; Permit question
Importance: Low
ok -- I had a call a little earlier from Mary Tucker in the Monroe County Building Department and she said
that there were now only 3 (of the 7; the Habitat owned home was excluded) of the houses that needed
inspections,, so we mailed a check for $510 (3 x 170) earlier today.
David Burrows
SDI Solar Inc.
8501.3th Street
Lake Park, FL 33403
-- ---Original Message�_�µ�
From: Haag -Rhonda rmailto: Haag -Rhonda @Monr Coun -FL.Gov
Sent: Wednesday, January 11, 2012 09:09 AM
To: 'dburrows@sdisolar.com', 'Nalepa-Mike'
Cc: 'Barnett Jerry', 'Riger-Ann', kverza rogisdisola r.com
Subject: RE: Solar Equipment; Permit question
Hi David,4.
in order to expedite this project, I am in favor of having SDI pay the $170 inspection fees, and then invoicing_
the County. Since this is a fee directly related to the installation of the solar water heaters project, it will be covered by
the County. We will expedite the payment of the invoice that contains evidence -of payment of these fees?
Just a reminder however, any issues or expenses related to the outcome of the inspection of the downstairs enclosures
will not be covered by the County?s grant agreement, unless directly related to the heater installation.
Thank you!
Rhondar Haag
Sustainable Initiatives Coordinator
Monroe Counter
1100 Simonton Street, Suite 2--283
Key West, FL 33040
Bus: (305) 292-4482
Cell: (385) 395-9928
Hao Rhonda monroecoun - ov
From: dburrowsOsdisolar.com mailto:dburrows sdisolar.com
Sent: Wednesday, January 11, 2012 8:49 AM
To: Nalepa-Mike; Haag -Rhonda
Cc: Barnett -Jerry; Riger-Ann; kve rza ro sd i sol a r. co m
Subject: Solar Equipment; Permit question
Mike:
Yesterday morning we delivered the 15 solar heaters systems to the Habitat job site on Big Pine. This equipment included
1.. 15 tanks (serial numbers are attached, exluding one for which we did not write down; also, all the tanks are numbered 1-14
except for that one tank which has nonumberjon it.)
2. 15 solar collectors ( 4x8)
3. 15 accessory boxes ( numbered 1-15)
The invoice for this equipment delivery has been submitted.
Also we delivered one of the complete systems to Dan McAfee of the Upper Keys Habitat for the house in Islamarada. (Tank #6,
serial number1111B01171 and accessory box #6)
We went to the permit office in Marathon and applied for the 7 permits for which we had received customer information that
morning from Susan Miller (Habitat). Four of those houses will require "enclosure" inspections before they will issue the solar water
heating permit The enclosure inspection fee is $170 per home. I listed Mike Moss as contact person to be notified when the
inspections for the enclosures was set but nothing will happen until the inspection fee has been paid. While at the permit office the
question arose as to wheter the County will be issueing a voucher to pay for these fees since it is a County program. I of course am
not familiar with that process.
RHONDA how should this be handled? Will you issue a voucher to get these enclosure fees paid ( a question/suggestion/ comment
made by the permitting people in Marathon) ? or should we pay and get re-imbursed by the County? If we pay, how soon can we be
re-imbursed for this additional expense? It appears that several of the homes with these enclosures will require this
additional cost. Please let me know as soon as you can so we can proceed.
David Burrows
SDI Solar Inc.
85013th Street
Lake Park, FL 33403
-----Original Message_____
From: Kathy Cmailto:kverzaro@sdisolar.com
Sent: Wednesday, January 11, 2012 08:16 AM
To: dburro� sdisoiar.com
Subject: wool Plumbing
N
Campo-Abra
From: Cam po-Abra
Sent: Thursday, January 12, 2012 4:21 PM
To: County Commissioners and Aides
Subject: Change Order
Attachments: CO.pdf
Please review the attached Change order from SDI Solar, Inc. for purchase and installation of water heaters.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Cato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West FL 33040
Office: 3 05.29 2.4441
Fax: 305.292.4544
cameo-abra0monroecounty-fi. ov
A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records lawn. Most written communications to or from the County regarding County
business are public record available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
1
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
January 12, 2012
RE:
change orders
Attached is a proposed change order for SDI Solar, Inc. for the purchase and installation
of water heaters. Change order #1, for $510.00 is for permit fees for enclosure
inspections on three houses scheduled for Solar Water beaters to be installed.
According to Ordinance 026--1 g9B adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners . prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on Friday,
January 13, 2012."--t-
ebbie Frederick
Deputy county Administrator
DF:adc
U
MONROE COUNTY PUBLIC WORKS
PROJECT:
Munroe County, FL — MCSO
Roofing improvements -
Momm County Detention Center
CONTRACTOR:
Penh State Roofing, Inc.
1401 SW 1 CP Avenue
Pompano Beach, Florida 33069
Charge Order
CHANCE ORDER NUMBER: 001
DATE: December 20, 20 l l
PROJECT ER: PWD-119-247-20I I
CONTRACT DATE: itme 15, 201 I
NOTICE TO PROCEED: jwy 24, 20 i i
CONTRACT FOR: General Construction
THE CONTRACT I5 CHANGED AS FOLLOWS:
To provide time for project. closeout and final invoicing and partially due to rain day delays, the contract
time is hereby exuded by (90) ninny days. Please note that the conb=t amount has not changed.
The original Contract Sum was 24.2�p�D4
The net change by previously Change Orders o...-
The Contract Suet prior tothis Change Oder was $fr 4.200.M
The Contract Sum will be changed by this Change -Order in the amount of
The xcrw Cono-act Sum including this Change Order will be 24�00
The ConUW Time will be increased by (90) ninety days.
The date of SubstaMW Completion as of the date of this Change Order therefore, is March 19, 20l2.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER
82W A. _&M MCFW Peach State g2p in& Inc. l
Owner's Representative Cantrato-r Owner
10600 Aviation Blvd., Marathon, FL 1 �D 1 SW ;10x' Avenue - - - - 1100 Simonton Smeet
won. FL^ 33050 P5
Address AI
BY (Signature)
DATE
DATE��°
. igncuure)
17 9-��
DATE
MEMORANDUM �
DATE: DECEMBER 22, 2011 �� vS � J �
t
TO: DENT PIERCE, PUBLIC WORKS DIWSION DIRECTOR
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR 4W
RE: ROOFING IMPROVEMENTS-MONORE COLJTNY DETENTION
CENTER -- STOCK ISLAND
Attached for approval is Change Order No. 1, executed by the Contractor
and myself for the project referenced above. This is a no cost change
order and only extends the substantial completion date by ninety
days.
A number of rain days delayed their progress towards the beginning of
the project. In addition, they are utilizing a small crew instead of
multiple crews. This was agreed upon by this and the Sheriff's office
due to it facilitating better security and quality control. They have
been moving along at a steady pace and the quality is meeting
expectations, therefore this ninety -day time extension is requested.
Please let me know if there are any questions or more information is
desired.
MEMORANDUM
TO: Board of County Commissioners
From; Debbie Frederick
Deputy county Administrator
Date: January 25, 2012
.RE*. Change orders
Attached is a proposed change order for peach State Roofing, Inc. [change Order #1 for
Monroe county Detention center Roofing improvements is for a no cast time extension
of ninety days, changing the date of substantial completion to March 19, 2012.
According to Ordinance 026-1998 adopted by the Board of county commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrators
prescribed limits. change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator in nds to approve this change order on
Thursday, January 26, 2012.
bbie Frederick
Deputy County Administrator
DFlac