03/16/2022 Agreement
DATE: March 29, 2022
TO: Kimberly Matthews, Sr. Director
of Strategic Planning & Libraries
ATTN: Lisa Booker, Library Business Manager
FROM: Liz Yongue, Deputy Clerk
th
SUBJECT: March 16 BOCC Meeting
Attached is a copy of the following item for your handling:
C3 Hardware and Software License Purchase Agreement with Envisionware, Inc. to
purchase additional equipment and technologies to expand our existing Library circulation services
to all library branches and additional sites as determined. This item approves the purchase of two
24/7 library devices and four locker devices in the amount of $354,480.00. Funding is from the
$975,469.00 grant from the State Library and includes $493,356.00 for the purchase of
Envisionware, Inc. equipment and technologies that will be purchased in phases. The 24/7 library
devices are specially built for Monroe County and require a 50% payment at the time of order.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
Quotation
US-66489
7/29/2021
Bill To
TOTAL
Lisa Booker
Monroe County
1100 Simonton Street
$107,495.00
Suite 2-268
Key West FL 33040
Quote Expires: 4/14/2022
United States
Federal EINCurrencyTermsSales Rep
58-2424595US Dollar*50%Dep|Bal-30| Evans, Ken
Services-Accept
Quotation Title
Memo
24 Hour Library for Bernstein Park
QtyItem / DescriptionShip ToUnit PriceAmount
Bernstein $89,000.00$89,000.00
124L-235
Park 24 Hour
,.'<Z`\] ?TM\]L\]df @LTY Fd^_PX ' 8PWTaP\]^ ,.)1 WTM\]L\]d
Library
services including check out, return, item renewals, 43"
(Custom)
portrait touch screen for program information/eBook/
OPAC, 235-item shelving capacity, 60- item 9-bin sorter
for returns
Includes:
- Heating system
- 1D/2D card/smartphone barcode scanner for patron
cards and items
- RFID and barcode detection for items and patron cards
- Router with VPN support - Integrated 2-CH WiFi
Access Point
- Custom Sign Artwork/Design
- Supplies
- Delivery minimum 12 weeks after conrmation of site
plan
*! REQUIREMENTS !*
- ILS: SIP2 interface with Booksort extensions
(Millennium/Sierra requires optional SIP2 sorter API)
- Internet Connection
- 120V 20A Power for system (+120V 60A service for
heater operation in cold climates)
- Overhang or canopy. NOTE: Installation where an
EnvisionWare canopy is NOT used requires written
certication by Product Management.
- Installation and Project Management required and not
included - varies by requirements
# OPTIONS #
- eCommerce Self Service and ECS Kiosk Terminal
- Customer Central Management Control Licenses
- Canopy (5-month lead time from date order is placed)
1
This information is condential and proprietary to EnvisionWare, Inc.
US-66489
Quotation
US-66489
7/29/2021
QtyItem / DescriptionShip ToUnit PriceAmount
Bernstein $35.00$70.00
2CM Client
Park 24 Hour
ENVISIONWARE CENTRAL MANAGEMENT CLIENT -
Library
Install on OneStop computers or host systems. When a
(Custom)
Control license is installed on a staff computer, staff can
interact with patrons using self checkout or other
computers running the CM Client. Staff can view station
screens in stealth or alert mode and update systems.
$89,070.00
Subtotal
$10,000.00$10,000.00
124L-PM *Std
ENVISIONWARE TURNKEY PROFESSIONAL
SERVICES FOR 24-HOUR LIBRARY
This item covers turnkey ProServices labor services for
the planning, installation and education related to the
deployment of a 24-Hour Library.
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** In a turnkey project EnvisionWare will assume the
responsibility for delivering according to customer
expectations dened in a Scope of Work that will be
developed collaboratively with your staff. You remain
responsible for providing timely access, environmental
issues, and for ensuring that your resources including
systems are virus free and in complete working order.
++ This price does not include any of the xed travel
cost items listed separately as follows: (5) First Days |
(8) Additional Days
$3,425.00$3,425.00
1PS-EXPFF-U 1st Day
ENVISIONWARE PROFESSIONAL SERVICES -
Onsite Installation Administrative Costs
$13,425.00
SUBTOTAL Services
SUBTOTAL for EnvisionWare Professional Services
- Services - includes 9 man days on-site for all items
shown on this quotation
2
This information is condential and proprietary to EnvisionWare, Inc.
US-66489
Quotation
US-66489
7/29/2021
Subtotal$102,495.00
Annual maintenance and subscription starting in year 2: $13,361.90Discount
Freight charges are estimated; actual charges will be billed.
Send your purchase order or email conrmation to:Freight$5,000.00
EMAIL: orders@envisionware.com | FAX: +1 678.382.6501
Standard terms and conditions apply: http://system.envisionware.com/terms Total Tax $0.00
PST-CA
Total$107,495.00
3
This information is condential and proprietary to EnvisionWare, Inc.
US-66489
Quotation
US-69664
1/19/2022
Bill To
TOTAL
Lisa Booker
Monroe County
1100 Simonton Street
$139,490.00
Suite 2-268
Key West FL 33040
Quote Expires: 4/19/2022
United States
Federal EINCurrencyTermsSales Rep
58-2424595US Dollar*50%Dep|Bal-30| Evans, Ken
Services-Accept
Quotation Title
Memo
Lockers for remaining branches|ARPA
QtyItem / DescriptionShip ToUnit PriceAmount
Description
***************************************
Key West Branch Library
1
This information is condential and proprietary to EnvisionWare, Inc.
US-69664
Quotation
US-69664
1/19/2022
QtyItem / DescriptionShip ToUnit PriceAmount
Key West$27,600.00$27,600.00
1HL Base S#-U
ENVISIONWARE LIBRARY HOLDS LOCKER - BASE
SYSTEM consisting of:
36-Lockers with Technology Control System
- Holds Locker Service subscription
- 21.5 in Touch Screen Display: 1680x1024 1500:1
- Windows 10 Pro Computer: Quad core Intel, 4G DDR3,
128GB SSD, 1GB Ethernet
- (2) Security cameras with (1) DVR (30-day recording)
- Backlit branding panel
- Patron cards: RFID and barcode
- Items: RFID and barcode
- Receipt printer (Patron can choose print or email)
- Automatic locker LED illumination
- Door open/close detection
- Sound
*! REQUIREMENTS !*
- ILS: SIP2 with BookSort Extensions (Sierra requires
Sorter API)
- Internet Connection
- 120V 20A Power \[ Power w/o heat: 400W | Power with
heat: 1200W \]
- Overhang or canopy for outdoor installation
- Central Management Gateway for viewing DVR
- Hardware Installation and logistics
# OPTIONS #
- 45-Locker Expansion Cabinets (1 - 4 may be added)
Max lockers per system: 216
- Customer Central Management Control Licenses
- Canopy and optional side panels
- CloudNine(r) Email Services
- CloudNine SMS Services
- CloudNine Advanced Analytics Service
$35.00$35.00
1CM Client
ENVISIONWARE CENTRAL MANAGEMENT CLIENT -
Install on OneStop computers or host systems. When a
Control license is installed on a staff computer, staff can
interact with patrons using self checkout or other
computers running the CM Client. Staff can view station
screens in stealth or alert mode and update systems.
$27,635.00
Subtotal
Description
***************************************
Big Pine Branch Library
2
This information is condential and proprietary to EnvisionWare, Inc.
US-69664
Quotation
US-69664
1/19/2022
QtyItem / DescriptionShip ToUnit PriceAmount
Big Pine Key$27,600.00$27,600.00
1HL Base S#-U
ENVISIONWARE LIBRARY HOLDS LOCKER - BASE
SYSTEM consisting of:
36-Lockers with Technology Control System
- Holds Locker Service subscription
- 21.5 in Touch Screen Display: 1680x1024 1500:1
- Windows 10 Pro Computer: Quad core Intel, 4G DDR3,
128GB SSD, 1GB Ethernet
- (2) Security cameras with (1) DVR (30-day recording)
- Backlit branding panel
- Patron cards: RFID and barcode
- Items: RFID and barcode
- Receipt printer (Patron can choose print or email)
- Automatic locker LED illumination
- Door open/close detection
- Sound
*! REQUIREMENTS !*
- ILS: SIP2 with BookSort Extensions (Sierra requires
Sorter API)
- Internet Connection
- 120V 20A Power \[ Power w/o heat: 400W | Power with
heat: 1200W \]
- Overhang or canopy for outdoor installation
- Central Management Gateway for viewing DVR
- Hardware Installation and logistics
# OPTIONS #
- 45-Locker Expansion Cabinets (1 - 4 may be added)
Max lockers per system: 216
- Customer Central Management Control Licenses
- Canopy and optional side panels
- CloudNine(r) Email Services
- CloudNine SMS Services
- CloudNine Advanced Analytics Service
$35.00$35.00
1CM Client
ENVISIONWARE CENTRAL MANAGEMENT CLIENT -
Install on OneStop computers or host systems. When a
Control license is installed on a staff computer, staff can
interact with patrons using self checkout or other
computers running the CM Client. Staff can view station
screens in stealth or alert mode and update systems.
$27,635.00
Subtotal
Description
***************************************
Islamarada Key Branch Library
3
This information is condential and proprietary to EnvisionWare, Inc.
US-69664
Quotation
US-69664
1/19/2022
QtyItem / DescriptionShip ToUnit PriceAmount
Islamorada$27,600.00$27,600.00
1HL Base S#-U
ENVISIONWARE LIBRARY HOLDS LOCKER - BASE
SYSTEM consisting of:
36-Lockers with Technology Control System
- Holds Locker Service subscription
- 21.5 in Touch Screen Display: 1680x1024 1500:1
- Windows 10 Pro Computer: Quad core Intel, 4G DDR3,
128GB SSD, 1GB Ethernet
- (2) Security cameras with (1) DVR (30-day recording)
- Backlit branding panel
- Patron cards: RFID and barcode
- Items: RFID and barcode
- Receipt printer (Patron can choose print or email)
- Automatic locker LED illumination
- Door open/close detection
- Sound
*! REQUIREMENTS !*
- ILS: SIP2 with BookSort Extensions (Sierra requires
Sorter API)
- Internet Connection
- 120V 20A Power \[ Power w/o heat: 400W | Power with
heat: 1200W \]
- Overhang or canopy for outdoor installation
- Central Management Gateway for viewing DVR
- Hardware Installation and logistics
# OPTIONS #
- 45-Locker Expansion Cabinets (1 - 4 may be added)
Max lockers per system: 216
- Customer Central Management Control Licenses
- Canopy and optional side panels
- CloudNine(r) Email Services
- CloudNine SMS Services
- CloudNine Advanced Analytics Service
$35.00$35.00
1CM Client
ENVISIONWARE CENTRAL MANAGEMENT CLIENT -
Install on OneStop computers or host systems. When a
Control license is installed on a staff computer, staff can
interact with patrons using self checkout or other
computers running the CM Client. Staff can view station
screens in stealth or alert mode and update systems.
$27,635.00
Subtotal
Description
***************************************
Key Largo Branch Library
4
This information is condential and proprietary to EnvisionWare, Inc.
US-69664
Quotation
US-69664
1/19/2022
QtyItem / DescriptionShip ToUnit PriceAmount
Key Largo$27,600.00$27,600.00
1HL Base S#-U
ENVISIONWARE LIBRARY HOLDS LOCKER - BASE
SYSTEM consisting of:
36-Lockers with Technology Control System
- Holds Locker Service subscription
- 21.5 in Touch Screen Display: 1680x1024 1500:1
- Windows 10 Pro Computer: Quad core Intel, 4G DDR3,
128GB SSD, 1GB Ethernet
- (2) Security cameras with (1) DVR (30-day recording)
- Backlit branding panel
- Patron cards: RFID and barcode
- Items: RFID and barcode
- Receipt printer (Patron can choose print or email)
- Automatic locker LED illumination
- Door open/close detection
- Sound
*! REQUIREMENTS !*
- ILS: SIP2 with BookSort Extensions (Sierra requires
Sorter API)
- Internet Connection
- 120V 20A Power \[ Power w/o heat: 400W | Power with
heat: 1200W \]
- Overhang or canopy for outdoor installation
- Central Management Gateway for viewing DVR
- Hardware Installation and logistics
# OPTIONS #
- 45-Locker Expansion Cabinets (1 - 4 may be added)
Max lockers per system: 216
- Customer Central Management Control Licenses
- Canopy and optional side panels
- CloudNine(r) Email Services
- CloudNine SMS Services
- CloudNine Advanced Analytics Service
$35.00$35.00
1CM Client
ENVISIONWARE CENTRAL MANAGEMENT CLIENT -
Install on OneStop computers or host systems. When a
Control license is installed on a staff computer, staff can
interact with patrons using self checkout or other
computers running the CM Client. Staff can view station
screens in stealth or alert mode and update systems.
$27,635.00
Subtotal
5
This information is condential and proprietary to EnvisionWare, Inc.
US-69664
Quotation
US-69664
1/19/2022
QtyItem / DescriptionShip ToUnit PriceAmount
$4,000.00$16,000.00
4HL PM
ENVISIONWARE TURNKEY PROFESSIONAL
SERVICES FOR HOLDS LOCKERS
This item covers turnkey ProServices labor for the
planning, installation and education related to the
deployment of a Holds Locker System
NOTE: Additional panels will be installed at no added
charge when ordered with the initial Base system.
++ This price does not include any of the xed travel
cost items listed separately as follows: (1) First Day | (2)
Additional Days
$975.00$1,950.00
2PS-EXPFF-U 1st Day
ENVISIONWARE PROFESSIONAL SERVICES - FLAT
FEE FOR EXPENSES - First of Every Five Days Onsite.
No partial days.
$250.00$1,000.00
4PS-EXPFF-U Additional Day
ENVISIONWARE PROFESSIONAL SERVICES - FLAT
FEE FOR EXPENSES - Additional Days After First.
Maximum (4) additional days before an additional First
day is required.
$18,950.00
SUBTOTAL Services
SUBTOTAL for EnvisionWare Professional Services
$10,000.00$10,000.00
1FREIGHT-U To Site
FREIGHT / HANDLING to Customer Site:
Actual freight will be invoiced. This quote is as of 1/19/21
Subtotal$139,490.00
Annual maintenance and subscription starting in year 2: $13,271.80Discount
Freight charges are estimated; actual charges will be billed.
Send your purchase order or email conrmation to:Freight$0.00
EMAIL: orders@envisionware.com | FAX: +1 678.382.6501
Standard terms and conditions apply: http://system.envisionware.com/terms Total Tax $0.00
PST-CA
Total$139,490.00
6
This information is condential and proprietary to EnvisionWare, Inc.
US-69664
Quotation
US-70330
2/28/2022
Bill To
TOTAL
Lisa Booker
Monroe County
1100 Simonton Street
$107,620.00
Suite 2-268
Key West FL 33040
Quote Expires: 5/29/2022
United States
Federal EINCurrencyTermsSales Rep
58-2424595US Dollar*50%Dep|Bal-30| Evans, Ken
Services-Accept
Quotation Title
Memo
24 Hour Library
QtyItem / DescriptionShip ToUnit PriceAmount
Tavernier 24 $89,000.00$89,000.00
124L-235
Hour Library
,.'<Z`\] ?TM\]L\]df @LTY Fd^_PX ' 8PWTaP\]^ ,.)1 WTM\]L\]d
services including check out, return, item renewals, 43"
portrait touch screen for program information/eBook/
OPAC, 235-item shelving capacity, 600- item 9-bin sorter
for returns
Includes:
- Heating system
- 1D/2D card/smartphone barcode scanner for patron
cards and items
- RFID and barcode detection for items and patron cards
- Router with VPN support - Integrated 2-CH WiFi
Access Point
- Custom Sign Artwork/Design
- Supplies
- Delivery minimum 12 weeks after conrmation of site
plan
*! REQUIREMENTS !*
- ILS: SIP2 interface with Booksort extensions
(Millennium/Sierra requires optional SIP2 sorter API)
- Internet Connection
- 120V 20A Power for system (+120V 60A service for
heater operation in cold climates)
- Overhang or canopy. NOTE: Installation where an
EnvisionWare canopy is NOT used requires written
certication by Product Management.
- Installation and Project Management required and not
included - varies by requirements
# OPTIONS #
- eCommerce Self Service and ECS Kiosk Terminal
- Customer Central Management Control Licenses
- Canopy (5-month lead time from date order is placed)
1
This information is condential and proprietary to EnvisionWare, Inc.
US-70330
Quotation
US-70330
2/28/2022
QtyItem / DescriptionShip ToUnit PriceAmount
Tavernier 24 $35.00$70.00
2CM Client
Hour Library
ENVISIONWARE CENTRAL MANAGEMENT CLIENT -
Install on OneStop computers or host systems. When a
Control license is installed on a staff computer, staff can
interact with patrons using self checkout or other
computers running the CM Client. Staff can view station
screens in stealth or alert mode and update systems.
Tavernier 24 $125.00$125.00
1CM Control
Hour Library
ENVISIONWARE CENTRAL MANAGEMENT
CONTROL LICENSES - For installation on network IT or
staff computers. The Control License provides remote
connectivity to CM Clients that are on host computers or
OneStop stations. Staff can use a control license to
remotely interact with patrons and update systems from
a central location.
$89,195.00
Subtotal
$10,000.00$10,000.00
124L-PM *Std
ENVISIONWARE TURNKEY PROFESSIONAL
SERVICES FOR 24-HOUR LIBRARY
This item covers turnkey ProServices labor services for
the planning, installation and education related to the
deployment of a 24-Hour Library.
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** In a turnkey project EnvisionWare will assume the
responsibility for delivering according to customer
expectations dened in a Scope of Work that will be
developed collaboratively with your staff. You remain
responsible for providing timely access, environmental
issues, and for ensuring that your resources including
systems are virus free and in complete working order.
++ This price does not include any of the xed travel
cost items listed separately as follows: (5) First Days |
(8) Additional Days
$3,425.00$3,425.00
1PS-EXPFF-U 1st Day
ENVISIONWARE PROFESSIONAL SERVICES -
Onsite Installation Administrative Costs
$13,425.00
SUBTOTAL Services
SUBTOTAL for EnvisionWare Professional Services
2
This information is condential and proprietary to EnvisionWare, Inc.
US-70330
Quotation
US-70330
2/28/2022
Subtotal$102,620.00
Annual maintenance and subscription starting in year 2: $13,383.15Discount
Freight charges are estimated; actual charges will be billed.
Send your purchase order or email conrmation to:Freight$5,000.00
EMAIL: orders@envisionware.com | FAX: +1 678.382.6501
Standard terms and conditions apply: http://system.envisionware.com/terms Total Tax $0.00
PST-CA
Total$107,620.00
3
This information is condential and proprietary to EnvisionWare, Inc.
US-70330
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Regarding Bodily Injury and Property Damage covered under the General Liability and Automobile Liability policies, Monroe County Board of County Commissioners is included as Additional
Insured in respects to
ongoing operations of Named Insured, if required by written contract.
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Monroe County Board of County
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Commissioners 1100 Simonton Street
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Key West, FL 33040
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